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Home My WebLink AboutLibrary Board-Agenda Packets-6/9/2025 City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD AGENDA Public Library - 110 Main Street MONDAY, JUNE 9, 2025 - 6:00 PM 1. CALL TO ORDER 2. APPROVAL OF MINUTES April 14, 2025 3. REGULAR AGENDA ITEMS 3a Overview of the Makerspace Project 3b Update on the Collection Development Policy 3c Update on Digital Content Platforms 3d Discussion of Items for Future Agendas 4. REPORTS 4a Librarian's Report 4b Friends of the Colleyville Public Library Report 4c Colleyville Public Library Foundation Report 5. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Thursday, June 5, 2025, by 5:00 p.m. Jack Pawlowski Library Director A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD MINUTES 110 Main Street, Colleyville, Texas, 76034 MONDAY APRIL 14, 2025 - 6:00 PM 1. CALL TO ORDER Chair Al Cain called the meeting of the Colleyville Library Board to order at 6:00 p.m. Present: Chair Al Cain, and Board members: Wanda Cotter, Kay Newton, Molly Skinner, Joseph Stout, Darrell Brown, David Thach. City staff: Library Director Jack Pawlowski and Library Outreach and Program Coordinator Dina Bayles. Absent: NA 2. APPROVAL OF MINUTES December 9, 2024 A motion was made by Molly Skinner and seconded by Wanda Cotter to approve the December 9, 2024 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Overview of the 2025 Summer Reading Program Jack Pawlowski introduced the Summer Reading theme and T-shirt designs. Library Program and Reading Challenge Registration opens on Monday, May 19th at 10:00 AM. The finale is scheduled for Friday, July 25th. The Kick-Off is being planned, evets being added to the calendar and brochure will be release end of April. Handouts with Story Times and classes are already being shared with patrons as they plan their summer. 3b Fiscal Year 2026 Budget Process Director Pawlowski shared the budget process has begun as meetings have already started. Final approval by Council in September, with Voluntary Budget turned in during August and to council in September. David Thach inquired about how the Library is funded. Director Pawlowski clarified that the Library is funded by the General (property taxes), CEDC (percentage of sales tax for leisure services) and the Voluntary Library fund which is the $2.00 donation option in the water bill. Colleyville Library Board Minutes April 14, 2025 City of Colleyville Page 2 Director Pawlowski addressed the Institute of Museum and Library Services (IMLS) March presidential executive order funding cuts. The IMLS funds several services throughout the state such as Boundless and ILL reimbursement grants. On April 3rd, the state was notified from IMLS that there was no more information regarding funding from them. E-Read Texas (Boundless auxiliary app) is fully funded by the state and somewhat funded by IMLS. New titles are not being added, but what is currently there is still accessible. The longevity of the Boundless platform is unknown until more information regarding funding is available. TexShare Databases which are primarily for research are IMLS funded as well. More information to come, and the state library is waiting to get more information. The Library has studied the impact to the Library, and we have no major services that run from a state grant. Since we are fully funded by the city, we should not see any real impact to our services. The Library is waiting for more information from the Texas State Library Archives Commission to understand the full impact of supplemental service that Colleyville receives. Board Member Wanda Cotter inquired about HB 3225 regarding juvenile restrictions to sexually explicit material access in public libraries. Library Director Pawlowski indicated that staff is reviewing the bill’s language and discussing procedural changes should the bill be signed into law. Kay Newton inquired about donation policy changes and Director Pawlowski advised an updated collection development policy and city donations policy are being reviewed. 3c Discussion of Items for Future Agendas No future items for discussion. 4. REPORTS 4a Librarian's Report A. Monthly Statistics Director Pawlowski noted the statistics were good with Circulation up 2%, and Remote Locker usage up due to Winter Reading bingo card, especially in February with $35 Colleyville restaurant card promotion. Remote Locker usage in March was somewhat maintained with the extra visibility from February and Rec Center usage. Program attendance has been good; however, gate count is down overall due to the last early voting cycle from October of last year. David Thach questioned the circulation number being up versus the gate count and if this was due to Cloud Library or the number of physical items being checked out per patron. Pawlowski indicated that the Cloud Library usage is higher and the number of items per checkout may have been higher due to new Spring Break programming. Molly Colleyville Library Board Minutes April 14, 2025 City of Colleyville Page 3 Skinner asked about the number of resident versus non-resident library card holders. Resident card holders make up roughly 85% of total patron’s and program attendance is around 80% resident card holders. B. Donations The library received a donation of $200 from Colleyville Rummikub and a $250 donation from the Colleyville Garden Club. The Colleyville Woman’s Club is awarding a $2,500 grant to the Library for the purchase of memory care kits to support the community. 4b Friends of the Colleyville Public Library Report Kay Newton reported that over 5,000 books were brought to Thrift Books in Dallas, and some were selling. About half were recycled, but there were items they were wanting to get rid of. The rest are selling although at a smaller profit back to the Friends than through Better World Books. Inside the Library book sales are roughly $80-$100 per month in sales. A spring sale is being considered on a more defined scale such as Children’s or Adult only book sales. Director Pawlowski has asked for funds for upcoming programs and author luncheons, which are available as needed. 4c Colleyville Public Library Foundation Report No Foundation members present and their next meeting is in May. 5. ADJOURNMENT A motion was made by Kay Newton and seconded by Darrell Brown to adjourn the meeting of the Colleyville Library Board at 6:32 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE _ _ DAY OF _ ___. Minutes taken and prepared by: Dina Bayles Library Outreach and Program Coordinator City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 3a Agenda Date 6/9/2025 Number Type Regular Agenda Items Department Library Title Overview of the Makerspace Project Explanation Library Director Jack Pawlowski will provide an overview of the Makerspace project. Attachments 1. Makerspace location City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 3b Agenda Date 6/9/2025 Number - Type Regular Agenda Items Department Library Title Update on the Collection Development Policy Explanation Library Director Jack Pawlowski will provide an update on the collection development policy. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 3c Agenda Date 6/9/2025 Number - Type Regular Agenda Items Department Library Title Update on Digital Content Platforms Explanation Library Director Jack Pawlowski will present information on the digital content platforms: Boundless and Hoopla. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 3d Agenda Date 6/9/2025 Number Type Regular Agenda Items Department Library Title Discussion of Items for Future Agendas Explanation This item allows the opportunity for Library Board members to suggest items for consideration on future Library Board agendas and to confirm the next regularly scheduled meeting date. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number Agenda Date 6/9/2025 Type Report Department Library Title Librarian's Report Explanation The reports provided are to update Board members on the statistics and programs for the months of April and May 2025. A. Monthly Statistics B. Donations C. Library Programs Attachments 1. Statisctics April - May 2025 2. Volunteer Hours Summary - FY2024-2025 April 2025 April 2024 % Change (+/‐) Current YTD Last Year to Date % Change (+/‐) 6,105 6,147 ‐1% 46,534 50,570 ‐8% 135 159 ‐15% 1,014 1,138 ‐11% Gate Count 5,028 5,084 ‐1% 39,104 43,253 ‐10% Cloud Library Activity 942 904 4% 6,416 6,179 4% 22,493 24,295 ‐7% 160,772 167,189 ‐4% Holds Arrived 2,129 2,231 ‐5% 15,319 15,830 ‐3% 317.00 330.00 ‐4% 2,025 1,996 1% 97.00 113.00 ‐14% 639.80 667.46 ‐4% 29 33 ‐12% 364 347 5% 800 1,177 ‐32% 8,120 8,046 1% Users Users 121 134 ‐10% 751 875 ‐14% 52 78 ‐33% 486 547 ‐11% Library Card Holders 9,540 9,050 5% 20,332 20,035 1% 138,377 135,574 2% Cloud Library 7,006 5,977 17% 44,984 38,662 16% 54 502 Holds Arrived 50 506 ‐487 156 ‐412% 72,593 74,658 ‐3% $1,106.97 $393.69 181% $4,749.09 $3,696.71 28% COLLECTION LIBRARY RECEIPTS COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS REPORT TO LIBRARY BOARD/APRIL 2025 USAGE STATISTICS Persons Visiting the Library REMOTE LOCKER Circulation/ Checkouts Drive Up Transactions Total In‐Library Transactions Study Room Hours Usage Adult Total Circulation Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE COMPUTER USE LIBRARY CARDS Cards Registered CIRCULATION May 2025 May 2024 % Change (+/‐) Current YTD Last Year to Date % Change (+/‐) 7,296 7,648 ‐5% 53,830 58,218 ‐8% 136 156 ‐13% 1,150 1,294 ‐11% Gate Count 6,195 6,533 ‐5% 45,299 49,786 ‐9% Cloud Library Activity 965 959 1% 7,381 7,138 3% 29,417 29,477 0% 190,189 196,666 ‐3% Holds Arrived 2,479 2,560 ‐3% 17,798 18,390 ‐3% 327.00 312.00 5% 2,353.00 2,307.00 2% 195.00 219.00 ‐11% 834.65 886.21 ‐6% 14 10 40% 378 357 6% 713 1,611 ‐56% 8,833 9,657 ‐9% Users Users 126 138 ‐9% 877 1,013 ‐13% 127 146 ‐13% 613 687 ‐11% Library Card Holders 9,540 9,188 4% 25,849 24,570 5% 164,226 160,144 3% Cloud Library 7,946 6,576 21% 52,930 45,238 17% 106 608 Holds Arrived 107 613 ‐839 ‐814 ‐3% 71,754 73,844 ‐3% $790.48 $838.72 ‐6% $5,539.51 $4,535.43 22% LIBRARY RECEIPTS Cards Registered CIRCULATION Total Circulation COLLECTION REMOTE LOCKER Circulation/ Checkouts PROGRAM ATTENDANCE COMPUTER USE Adult LIBRARY CARDS Drive Up Transactions Total In‐Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS REPORT TO LIBRARY BOARD/MAY 2025 USAGE STATISTICS Persons Visiting the Library MONTH VOLUNTEERS PER- SONS VOLUNTEENS PER- SONS NCL PER- SONS SCHOOL PER- SONS TEEN/ADULT COURT PER- SONS TOTAL TOTAL PERSONS October 9.90 5 2.00 1 0.00 0 70.75 14 0.00 0 83 20 November 13.00 6 7.00 2 0.00 0 72.25 21 1.00 1 93 30 December 17.65 5 6.00 3 0.00 0 58.75 19 1.00 1 83 28 January 9.60 2 3.00 2 0.00 0 59.00 19 15.50 1 87 24 February 8.80 2 6.00 4 0.00 0 69.00 21 0.00 0 84 27 March 14.60 2 9.00 5 0.00 0 89.25 22 0.00 0 113 29 April 7.25 2 12.00 7 0.00 0 77.50 23 0.00 0 97 32 May 4.60 2 15.00 5 120.00 44 55.25 16 0.00 0 195 67 June 0 0 July 0 0 August 0 0 September 0 0 FY Total 85 26 60.00 29 120.00 44 551.75 155 17.50 3 834.65 257 COLLEYVILLE PUBLIC LIBRARY VOLUNTEER HOURS FISCAL YEAR 2024-2025 City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number Agenda Date 6/9/2025 Number Type Report Department Library Title Friends of the Colleyville Public Library Report Explanation A representative from the Friends of the Colleyville Public Library will provide an update and report to the Colleyville Library Board members. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number Agenda Date 6/9/2025 Number Type Report Department Library Title Colleyville Public Library Foundation Report Explanation A representative from the Colleyville Public Library Foundation will provide an update and report to the Colleyville Library Board members. Attachments