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HomeMy WebLinkAboutTree Board-Minutes-1/23/2025 City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE TREE BOARD AGENDA 100 Main Street, Colleyville, Texas, 76034 Executive Conference Room - Third Floor THURSDAY, JANUARY 23, 2025 - 9:00 AM 1. CALL TO ORDER 2. APPROVAL OF MINUTES December 19, 2024 3. REGULAR AGENDA ITEMS 3a Consideration of the Parkway Tree Grant Program 3b Consideration of the Street Tree List 3c Consideration of the Planting and Maintenance Guidelines 3d Update on current City projects and parks 3e Set date for next meeting 4. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, January 17, 2025 by 5:00 p.m. Christine Loven City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE TREE BOARD MINUTES 100 Main Street, Colleyville, Texas, 76034 Executive Conference Room - Third Floor THURSDAY, JANUARY 23, 2025 1. CALL TO ORDER The City of Colleyville Tree Board Meeting was called to order on January 23, 2025 at 9:01 a.m. Roll Call Present: John Hillebrand, Tom Morr Absent: Scotty Richardson Staff Present: Adrienne Lothery, Ben Bryner, Jacquelyn Reyff, Joe Flynn, Lisa Escobedo, Kris Potts, and Chris Pham 2. APPROVAL OF MINUTES December 19, 2024 Tree Board Meeting Minutes Board member Morr made a motion to approve the December 19, 2024 Tree Board meeting minutes. Board member Hillebrand seconded the motion. The motion was carried by the following vote: Aye: 3 – Morr, Potts, Hillebrand Nay: 0 3. REGULAR AGENDA ITEMS 3a Development of Parkway Tree Grant Program Kris Potts presented the Parkway Tree Grant Program to the Tree Board. The board made suggested changes to the grant application and agreement, including providing a checklist of required items on the application and adding a box for applications to include the project details and cost. Tom Morr inquired about Tree Board Meeting Minutes January 23, 2025 City of Colleyville Page 2 scenarios where an HOA would apply for the grant program funding, but a resident of the HOA may not want to participate or have additional trees planted on their property. Staff responded that similar to other grant programs, the city would work with the HOA representative, and that the disagreement would be a civil matter between the resident and the HOA. The board discussed the possibility of including a notification requirement as part of the grant, in which the HOA would agree to notify its members of plantings. There was discussion regarding what streets should be included in Phase 1 of the grant program. The board examined the city’s Master Thoroughfare map and identified the street types in which the program would make sense. The board agreed that a new map would need to be created that included the major and minor arterial roads, major collector roads, and the streets Centerpark Drive and Bedford Road. 3b Consideration of the Street Tree List Kris Potts presented the street tree list to the board. There was no discussion amongst the board and the board agreed that the list was finalized. 3c Consideration of the Planting and Maintenance Guidelines Kris Potts presented a list of maintenance and planting guidelines that would be required as part of tree plantings. The board inquired where the guidelines were placed, to which Kris stated they were online. 3d Update on current City projects and parks Kris Potts presented the tree replacement projects the city has done on public parks to the Board. The Board inquired what trees normally survive and if trees of the same species die in groups when planted in the parks. Joe Flynn stated that generally there is no specific pattern, and that trees that die generally die in the early stages due to factors outside of city control. The Board then reviewed the future park plantings project. Discussion was made related to a tree heat map of the parks and a map that showed areas of parks that have current irrigation. The inclusion of the Colleyville Nature Center in the future plantings program was discussed, however, the Board agreed that the Colleyville Nature Center’s intent was to be an undisturbed area. 3e Set Next Meeting Date The Board discussed what would be the next day to meet and what the future agenda Tree Board Meeting Minutes January 23, 2025 City of Colleyville Page 3 would be related to. The Board set the next meeting date as March 13, 2025. 4. ADJOURNMENT The meeting adjourned at 9:41 a.m. The minutes were written and prepared by: Christopher Pham Planner The meeting minutes were approved on March 13, 2025 by a vote of 3-0.