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HomeMy WebLinkAboutTree Board-Agenda Packets-10/21/2013City of Colleyville Page 1 City of Colleyville Colleyville Tree Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, October 21, 2013 6:00 p.m. Colleyville Public Library 110 Main Street 2nd Floor Meeting Room 1. CALL TO ORDER 2. APPROVAL OF MINUTES October 8, 2012 3. REGULAR AGENDA ITEMS 3a Tree City USA Update 3b Approval of the updated bylaws of the Colleyville Tree Board 3c Update of the Proposed FY2014 Tree Plan 4. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 5. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards October 18, 2013 by 5:00 p.m. Kathy E. Moore Administrative Assistant A quorum of the Colleyville City Council may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the Administrative Assistant at least 48 hours in advance at 817.503.1180, and reasonable accommodations will be made to assist you. City of Colleyville Colleyville Tree Board Minutes - Draft City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, October 8, 2012 6:30 pm Executive Conference Room Third Floor, City Hall 1. CALL TO ORDER Library/Parks and Recreation Director Mary Rodne called the meeting of the Colleyville Tree Board to order at 6:28 p.m. Roll Call: Present Board members Moira Brucken, Ginny Tigue, Debby Abitz, Suzanne Hughes and Kathryn Wheat. City Staff Mary Rodne, Tim Hightshoe, Terry Leake and Kathy Moore Absent Board member Roger Nelson 2. APPROVAL OF MINUTES December 5, 2011 Board member Debby Abitz moved to approve the December 5, 2011 minutes as written. Moira Brucken seconded the motion. The motion carried with a unanimous vote. 3. REGULAR AGENDA ITEMS 3a Tree City USA Update Tim Hightshoe, Parks Superintendant gave an update on the ongoing Tree City USA program and stated that we will be entering into our fifteenth year when we submit for recertification in December. He informed the Board that the City would like to set October as the month for their annual meeting; noting that this would fulfill one criterion for the Tree City USA recertification. 3b Tree Inventory and Maintenance Update Tim Hightshoe, Parks Superintendant passed out informational handouts from the Texas Forest Service that addressed the issues that have resulted from drought conditions within Texas. He continued with a review of the dead tree inventory that was performed by Parks staff; stating that staff is in the process of creating an inventory of all trees and species, which will be available at next year’s meeting. City of Colleyville Page 1 Colleyville Tree Board Minutes October 8, 2012 3c Review and Discussion of current bylaws for the Colleyville Tree Board The Board members were asked to review the current bylaws and make suggestions on any updates they deem necessary. Changes will be incorporated into the new template and approved at a future meeting. Once approved they will be forwarded to City Council. Discussion continued concerning Section 13 Trimming Corner Clearance. Ordinance O-98-1130 states that there shall be a clear space of seven feet (7 ft.) above the surface of the street or right-of-way. Board members do not feel this is high enough for bigger vehicles; they would like to see this changed to ten feet (10 ft.). 4. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 5. ADJOURNMENT Board member Suzanne Hughes moved to adjourn at 6:47 p.m. Kathryn Wheat seconded the motion. The motion carried with a unanimous vote. Minutes taken and prepared by: Kathy E. Moore Administrative Assistant City of Colleyville Page 2 City of Colleyville Page 1 City of Colleyville Colleyville Tree Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 10/21/2013 Number 3a Type Regular Agenda Items Department Parks and Recreation Title Tree City USA Update Explanation This item is provided to give an update and overview of the Tree City USA program. The City of Colleyville has been designated as a Tree City USA since 1999, making the 2013 submittal our fifteenth year for recognition. As part of the application process, certain requirements must be met. Each entity must have an active Community Tree Ordinance, an active Tree Board or department, a community forestry program with an annual budget of at least $2 per capita and an Arbor Day Observance and Proclamation. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Tree Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 10/21/2013 Number 3b Type Regular Agenda Items Department Parks and Recreation Title Approval of the updated bylaws of the Colleyville Tree Board Explanation All boards, commissions and committees were asked to review and update their current bylaws and to submit them in a new uniformed template provided by the City Secretary's office. A draft of the updated bylaws for the Colleyville Tree Board is attached for the consideration for approval. Once approved the new bylaws will be presented to City Council for their approval. Attachments 1.Ordinance O-98-1130 2.Ordinance O-09-1709 3.Colleyville Tree Board-Updated Bylaws ORDINANCE 0 98 1130 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COLLEYVILLE TEXAS CREATING THE COLLEYVILLE TREE BOARD PROVIDING THE RULES AND REGULATIONS FOR THE PLANTING AND MAINTENANCE OF TREES ON PUBLIC LANDS DEDICATED TO AND OWNED BY THE CITY OF COLLEYVILLE WITHIN AND WITHOUT THE CITY LIMITS AND PROVIDING A PENALTY FOR FAILURE TO CONFORM TO ORDINANCE REGULATIONS WHEREAS the citizens of Colleyville have long valued the TREES as a natural and often irreplaceable community resource and recognize them as assets for their beauty and service and WHEREAS the citizens of Colleyville sense an obligation to protect and promote trees as one fulfillment of their civic responsibilities for present as well as future generations NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE TEXAS Sec 1 DEFINITIONS STREET TREES Street Trees is herein defined as trees shrubs bushes and all other wood vegetation on land lying between the curb pavement line and the property lines of either side of all streets avenues or ways within the City PARK TREES Park Trees is herein defined as trees shrubs bushes and all other woody vegetation in public parks having individual names and all areas owned by the City or to which the public has free access as a park Sec 2 CREATION AND ESTABLISHMENT OF A COLLEYVILLE TREE BOARD There is hereby created and established a City Tree Board for the City of Colleyville Texas which shall consist of six 6 members consisting of three 3 members of the Parks and Recreation Advisory Board and three 3 members of the Colleyville Proud and or the Colleyville Garden Club who shall be appointed by the City Council This Tree Board shall serve in an advisory capacity to the Colleyville Parks and Recreation Board and through them to the City Council Sec 3 TERM OF OFFICE The term of the six persons to be appointed by the City Council shall be three years except that the term of two of the members appointed to the first Board shall be for only one year and the term of two members of the Ordinance 0 98 1130 Page 2 of6 first Board shall be for two years In the event that a vacancy shall occur during the term of any member his successor shall be appointed by the City Council Sec 4 COMPENSATION Members of the Colleyville Tree Board shall serve without compensation Sec 5 DUTIES AND RESPONSIBILITIES It shall be the responsibility of the Board to study investigate counsel and develop and or update annually a written plan for the care preservation trimming planting replanting removal or disposition of trees and shrubs in public ways streets and alleys Such a plan will be presented annually to the Park and Recreation Advisory Board and through it to the City Council and upon acceptance and approval of the City Council shall constitute the official comprehensive City Tree Plan for the City of Colleyville Texas The City Manager or his designee shall be responsible for the planting pruning and removal of all trees located within the street rights of way easements alleys and parks of the City of Colleyville within the criteria of the approved plan The owner of land abutting on any street may when acting within the provisions of this ordinance prune spray plant or remove trees in that part of the street abutting his land Permission of the City Manager or his designee shall only be required when the owner of the abutting property intends to deviate from the rules and regulations contained in this ordinance The Board when requested by the Colleyville Parks and Recreation Advisory Board or the City Council shall consider investigate make finding report and recommend upon any special matter of question coming within the scope of its work Sec 6 OPERATION The Board shall choose its own officers adopt by laws and keep an official record of its proceedings A majority of the members shall be a quorum for the transaction of business Ordinance 0 98 1130 Page 3 of6 Sec 7 SMALL TREES AND LARGE TREES ACCENT TREES Range from 10 to 20 feet Redbud Crepe myrtle Yaupon holly Bradford pear Texas sophora Wild plum Crab apple Deciduous holly Flameleaf sumac Cherry laurel Chase trees Cercis canadensis Langerstromeia indica lIex vomitoria Purus calleryana Bradford Sophora affinis Prunus americana Malus augustifolia lIIex decidua Rhus copallina Prunus caroliniana Vitex angus castus OVERSTORY TREES Range from 30 to 60 feet Bald cypress Cedar Elm Lacebark Elm Pecan Chinese Pistache Bur Oak Red Oak Sweet Gum Green Ash Live Oak Western soapberry Post Oak Black Jack Oak Eastern Red Cedar Southern magnolia Slash pine Japanese black pine Austrian pine Afgan pine Taxodium distichum Ulmus crassifolia Ulmus parvifolia Carya illinoinesis Pistacia chinesis Querus macrocarpa Querus shumardii Liquidambar styraciflau Fraximus pennsylvanica Quercus virginiana Sapindus drummondii Quercus stallata Quercus marilandica Juniperus virginiana Magnolia grandiflora Pinus elliotii Pinus thunbergi Pinus nigra Pinus eldarica Sec 8 SPACING The spacing of street trees will be in accordance with the three species size classes listed in Section 7 of this ordinance and no trees may be planted closer together than the following without approval of the Colleyville Tree Board Accent Trees 20 feet and Overstory Trees 40 feet Ordinance 0 98 1130 Page 4 of 6 Sec 9 Sec 10 Sec 11 Sec 12 Sec 13 DISTANCE FROM CURB AND SIDEWALKS The distance trees may be planted from curbs or curblines and sidewalks will be in accordance with the two species size classes listed in Section 7 of this ordinance and no trees may be planted closer to any curb or sidewalk than the following Small trees 3 feet Medium trees 5 feet and Large trees 9 feet in accordance with existing City ordinances DISTANCE FROM STREET CORNERS AND FIREPLUGS No tree shall be planted closer than 25 feet of any street comer measured from the point of nearest intersecting curbs or curblines No street tree shall be planted closer than 10 feet of any fireplug UTILITIES No street trees other than those species listed as Small Trees in Section 7 of this ordinance may be planted under or within 10 lateral feet of any overhead utility wire or over or within 5 lateral feet of any underground water line sewer line transmission line or other utility PUBLIC TREE CARE The City shall have the right to plant trim spray preserve and remove trees plants and shrubs within the lines of all streets alleys avenues lanes squares and public grounds as may be necessary to insure safety when servicing City utilities or to preserve the symmetry and beauty of such public grounds The City may remove or cause or order to be removed any tree or part thereof which is located on public property or municipal utility easement which by reasons of its nature is injurious to sewers electric power lines gas lines water lines or other public improvements or is affected with any injurious fungus insect or other pest TRIMMING CORNER CLEARANCE Every owner of any tree overhanging any street or rights of way within the City shall trim the branches so that such branches shall not obstruct the light from any street lamp or obstruct the view of any street in an intersection and so that there shall be a clear space of seven feet 7 ft above the surface of the street or right of way The City shall have the right to trim any tree or shrub on private property when it interferes with visibility of any traffic control device or sign Such trimming is to be confined to the area immediately above the right of way h Ordinance 0 98 1130 Page 50f6 Sec 14 REVIEW BY CITY COUNCIL The City Council shall have the right to review the conduct acts and decisions of the Colleyville Tree Board Any person may appeal from any ruling or order of the Colleyville Tree Board to the City Council who may hear the matter and make a final decision Sec 15 PENALTY Any person violating any provision of this ordinance shall be guilty of a misdemeanor and upon conviction or a plea of guilty shall be subject to a fine in an amount not to exceed 2 000 for each offense Sec 16 SEVERABILITY OF THE PARTS That the terms and provision of the Ordinance shall be deemed to be severable and that if the validity of any section subsection sentence clause or phrase of this Ordinance should be declared to be invalid in any Court of competent jurisdiction the same shall not affect the validity of any other section subsection sentence clause of phrase of this ordinance which remaining portions shall remain in full force and effect Sec 17 PUBLICATION The City Secretary is hereby authorized and directed to cause publication of the descriptive caption and penalty clause hereof as alternative method of publication provided by law AND IT IS SO ORDERED The first reading and public hearing being conducted on the L day of December 1998 The second reading and public hearing being conducted on the J day of December 1998 ATTEST OaLE Richard Newton Mayor J J n Harris TRMC CMC City Secretary Ordinance 0 98 1130 Page 6 of6 ED AS TO FORM AND LEGALITY ZRossTF ter City Attorney ORDINANCE 0091709 AN ORDINANCE OF THE CITY OF COLLEYVILLE TEXAS AMENDING ORDINANCE 0981130 CREATING THE COLLEYVILLE TREE BOARD ESTABLISHING RULES AND REGULATIONS FOR THE PLANTING AND MAINTENANCE OF TREES ON PUBLIC LANDS DEDICATED TO AND OWNED BY THE CITY OF COLLEYVILLE WHEREAS City of Colleyville Ordinance 0981130 Section 2 authorized the Creation and Establishment of a Colleyville Tree Board and Section 3 outlined the Term of Office and j WHEREAS all statutory and constitutional requirements for the passage of the Ordinance have been adhered to including but not limited to the Open Meeting Act and WHEREAS the City Council of the City of Colleyville has determined that a revision to Ordinance 0981130 is in the best interest of the citizens of the City of Colleyville NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE TEXAS Sec 1 THAT Ordinance 0981130Section 2 Creation and Establishment of a Colleyville Tree Board is hereby amended to read as follows There is hereby created and established a City Tree Board for the City of Colleyville Texas which shall consist of six 6 members consisting of three 3 members of the Parks and Recreation Advisory Board and three 3 members of the Keep Colleyville Beautiful andor Colleyville Garden Club who shall be appointed by the City Council This Tree Board shall serve in an advisory capacity to the Colleyville Parks and Recreation Board and through them to the City Council Sec 2 THAT Ordinance 0981130 Section 3 Term of Office is hereby amended to read as follows The terms of the Colleyville Tree Board members shall run concurrent with their terms on the Parks and Recreation Advisory Board Keep Colleyville Beautiful Committee andor Colleyville Garden Club In the event that a vacancy shall occur during the term of any member the successor shall be appointed by the City Council Sec 3 THAT Ordinance 0981130 shall remain in full force and effect except where amended by this ordinance Ordinance 0091709 Page 2 of 2 Sec 4 THAT the effective date of this ordinance shall be immediate upon its passage AND IT IS SO ORDERED The f st reading and public hearing being conducted on the day of 2009 The s cond reading and public hearing being conducted on the day of 2009 ATTEST CITY OF COLLEYVILLE C thia Singleton TRMC CMC David Kelly City Secretary Mayor APPROVED AS TO FORM AND LEGALITY r V J 1 Matthew C G Boyle City Attorney COLLEYVILLE TREE BOARD BYLAWS ARTICLE I – Identification and Purpose The Colleyville Tree Board was established by the City Council of Colleyville, Texas, by Ordinance O-98-1130 on December 15, 1998 with amendments to Sections 2 and 3 by Ordinance O-09-1709 on February 3, 2009. The purpose of the Colleyville Tree Board is to serve in an advisory capacity to the Colleyville Parks and Recreation Advisory Board and through them, to the City Council. ARTICLE II – Membership 2.1 The Colleyville Tree Board shall consist of six (6) members, consisting of three (3) members of the Parks and Recreation Advisory Board, and three (3) members of Keep Colleyville Beautiful and/or the Colleyville Garden Club, who shall be appointed by the City Council for a term that shall run concurrent with their terms on the Parks and Recreation Advisory Board, Keep Colleyville Beautiful Committee and/or the Colleyville Garden Club. 2.2 Members shall serve without compensation and until their successors are appointed. 2.3 Members must be residents of Colleyville, Texas unless City Council waives the residency requirement. 2.4 Vacancies on the Colleyville Tree Board shall be reported to the City Secretary and filled by appointment of the City Council for the length of the unexpired term. 2.5 If a member of the Colleyville Tree Board fails to maintain a seventy-five percent (75%) attendance record for all regularly scheduled meetings, the Chair or staff liaison will notify the City Secretary. City Council may, at its discretion, declare a vacancy, advertise the open position or appoint a replacement without advertising. ARTICLE III – Officers 3.1 The officers of the Colleyville Tree Board shall be the Chair and the Vice Chair. Colleyville Tree Board Page 2 of 3 3.2 The Colleyville Tree Board shall elect the Chair and Vice Chair from among the members annually. The officers shall serve one-year terms or until a successor is elected. 3.3 In the event of resignation or incapacity of the Chair, the Vice Chair shall serve as the Chair for the unexpired portion of the term. 3.4 City staff shall take minutes of the meeting and serve as custodian of the Colleyville Tree Board records. ARTICLE IV – Meetings 4.1 Regular meetings shall be held annually or as needed in the 2nd floor meeting room at the Colleyville Library located at 110 Main Street. Meeting dates, times and location may be changed as necessary. 4.2 Members unable to attend a regular meeting shall notify the Chair or staff liaison by noon of the meeting day. 4.3 A majority of the voting Colleyville Tree Board shall constitute a quorum to conduct business of the Colleyville Tree Board. The act of the Colleyville Tree Board members, present at a meeting, at which a quorum is in attendance, shall constitute the act of the Colleyville Tree Board. 4.4 Meeting agendas will be posted on the City Hall bulletin boards and the City’s web site 72 hours prior to a meeting. Meeting agenda packets will be available to the public on the City’s website 72 hours prior to a meeting. Approved meeting minutes will be included in City Council agenda packets under Reports. 4.5 Meeting agenda packets will be distributed to each member 72 hours prior to a meeting. 4.6 The Chair shall preside at all meetings. In the absence of the Chair, the Vice Chair shall preside. 4.7 The Chair may recognize individuals wishing to speak regarding an item on the agenda. 4.8 Special meetings may be called at the request of the Chair or three members of the Colleyville Tree Board for the transaction of business. Posting and notification of meeting requirements shall apply to special meetings. 4.9 The Colleyville Tree Board may establish sub committees as deemed appropriate. Such committees will be dissolved upon completion of the charge or task. ARTICLE V – Duties and Responsibilities Colleyville Tree Board Page 3 of 3 5.1 The Colleyville Tree Board acts in an advisory capacity to the Parks and Recreation Advisory Board, when requested in matters pertaining to a comprehensive City Tree Plan. 5.2 The Colleyville Tree Board members shall sign the Acknowledgement Statement in accordance with the Colleyville City Charter, Section 14.02, Personal Financial Interest, Subsection G, Oath, which acknowledges familiarity with the referenced section and Chapter 171 of the Local Government Code pertaining to conflict of interest. 5.5 The Colleyville Tree Board member shall meet the filing requirements of The Disclosure Act. The City is required to place all Conflict Disclosure Statements submitted to the City on the City’s web site. 5.6 The Colleyville Tree Board member will take the Attorney General Texas Open Meetings Act on-line training course or obtain a DVD of the training course from the City Secretary, and provide a copy of the Certificate of Course Completion to the City Secretary. The training must be completed not later than the 90th day after the date the member takes the oath of office or otherwise assumes responsibilities as a member of the governmental body. ARTICLE VI – Amendments 6.1 These bylaws may be amended by a majority vote at any regular meeting, if all members have been notified of the proposed amendment 72 hours prior to such meeting. Amendments must be in compliance with applicable City ordinances. City of Colleyville Page 1 City of Colleyville Colleyville Tree Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3c Agenda Date 10/21/2013 Number 3c Type Regular Agenda Items Department Parks and Recreation Title Update of the Proposed FY2014 Tree Plan Explanation The Colleyville Parks and Recreation department is in the process of drafting a Tree Plan for the 2014 fiscal year. This plan shall include an assessment of each park site of the current state of the urban forest tree inventory and record all tree maintenance, tree removal and tree installation. Individual work orders will prioritize maintenance issues based on safety hazards to the public. Natural areas such as the Colleyville Nature Center will allow any fallen trees to decay naturally, unless tree is adjacent to a trail or recreational area that might pose a safety threat to the general public. Staff will supply a draft outline of anticipated records and current tree farm inventory. Staff would encourage Board member feedback on tracking data. Attachments