HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-10/21/2013City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, October 21, 2013
6:30 p.m.
Colleyville Public Library
110 Main Street
2nd Floor Meeting Room
1. CALL TO ORDER
2. APPROVAL OF MINUTES
April 1, 2013
3. REGULAR AGENDA ITEMS
3a Discussion of the Longwood Property Designation
3b Update of Trail Construction
3c Overview of Colleyville Youth Athletic Associations
3d Update of the Senior Center Rebranding Study
3e Approval of Voluntary Park Funds for annual maintenance leveling,
of athletic fields at City Park
3f Update of the Improvements at L.D. Lockett Park and trail head
3g Discussion of Items for Future Agendas
4. REPORTS
4a Recreation, Athletics, Tennis, and Senior Reports
4b Parks Operations and Capital Improvement Status Report
5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
6. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday,
October 18, 2013 by 5:00 p.m.
Kathy E. Moore
Administrative Assistant
Parks and Recreation
Advisory Board Agenda October 21, 2013
City of Colleyville Page 2
A quorum of the Colleyville City Council may be in attendance at this meeting.
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the Administrative Assistant at least 48 hours in
advance at 817.503.1180, and reasonable accommodations will be made to assist
you.
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, April 1, 2013
6:00 p.m.
Colleyville Public Library
110 Main Street
2nd Floor Meeting Room
1. CALL TO ORDER
Chairperson Suzanne Hughes called the meeting of the Parks and Recreation Advisory
Board to order on April 1, 2013 at 6:01 p.m.
ROLL CALL
Present: Chairperson Suzanne Hughes, Board Members Ken Llewellyn, Charles
Bethards, Carel Tornes, Michelle McGarry. City staff: Library, Parks and Recreation
Director Mary Rodne, Assistant City Manager/Chief Financial Officer Terry Leake, Park
Superintendant Tim Hightshoe, Recreation Manager Lisa Escobedo, and Administrative
Assistant Kathy Moore.
Absent: Board Member Thomas Parker, Kathryn Wheat and Brett Oliver
2. APPROVAL OF MINUTES
January 7, 2013
Board Member Carel Tornes moved to approve the January 7, 2013 minutes as
written. Charles Bethards seconded the motion. The motion carried with a unanimous
vote.
3. REGULAR AGENDA ITEMS
3a Recreation, Athletics, Tennis, and Senior Reports
Lisa Escobedo, Recreation and City Events Manager updated the Board on Recreation,
Athletics, Tennis and the Senior Center activities for the months of January through
March. Noted highlights for the Recreation Department included the Daddy Daughter
Dance in February with over 200 in attendance. The Candy-Free Hoppin’ Good Egg
Hunt was held on March 23, due to rain the event was moved indoors to the Library
and some activities had to be cancelled; she noted that with the rain, attendance was
good with approximately 500 patrons.
Parks and Recreation Advisory
Board Minutes April 1, 2013
City of Colleyville Page 2
Escobedo stated that the spring athletic season is in full swing with the start of
baseball, softball, soccer, lacrosse and girls volleyball; she noted that volleyball had
the highest number of teams this season, with 151 players forming 17 teams. The
tennis program is also underway and continues to have good participation; along with
the spring tennis leagues which had the largest number of teams playing out of
Colleyville to date.
Highlights from the Senior Center included the annual Senior Prom hosted by the
Colleyville Heritage High School leadership class, AARP free tax help started on
February 5 and will continue through April 9. Additionally, the seniors took a trip to
Covenant Christian Academy for their production of Oliver.
3b Parks Operations and Capital Improvement Status Report
Tim Hightshoe, Parks Superintendant gave an update on the Parks and Recreation CIP
Project for Pleasant Run Trail, noting that on February 19 City Council approved
funding for the Pleasant Run Road improvements which includes the design of the
trail. Additionally, he reported on other miscellaneous projects preformed by the
Parks Department, which included the addition of “quick start” lines on tennis courts 1
and 2; and the demolition and removal of the pole barn at L.D. Lockett Park, which
had become a safety concern.
Tim informed the Board on the upcoming items of interest, to include the Clean Sweep
event scheduled for April 20, and Texas Junior Anglers on April 27.
3c Update on the Colleyville Senior Center Rebranding Study
Library, Parks and Recreation Director Mary Rodne gave an update on the rebranding
study for the Colleyville Senior Center. Rodne stated that she and Lisa Escobedo have
researched similar projects throughout the country and now have the first draft of
necessary components ready for the request for proposals (RFP). She stated that
some components to the project would include community input; analysis of the
current condition of the Center; a space needs assessment; current programming;
community needs; and an overall implementation plan. Additionally, Rodne noted that
the Senior Center rebranding project would be coordinated with the upcoming update
of the City’s Master Plan.
3d Update of Future Park Plans
Tim Hightshoe presented an update on future park projects, stating that along with
the rebranding study, the consultant will look at the Pleasant Glade property adjacent
to the Senior Center. He noted that a conceptual plan for the property was completed
several years ago.
Parks and Recreation Advisory
Board Minutes April 1, 2013
City of Colleyville Page 3
Hightshoe stated that there was $100,000 in CEDC funds available for park
improvements at the L.D. Lockett Park. The City plans to hire a consultant to look at
possible uses and/or improvements for the park.
Board Chairperson, Suzanne Hughes stated that the Colleyville Garden Club wanted to
help fund a botanical garden project, with the possibility of using parkland. Several
areas of interest were discussed, noting that she would get with management at a
later date.
3e Discussion on items for future agendas
Parks and Recreation Board Chair Suzanne Hughes introduced new member Michelle
McGarry to the Board, along with Board member and staff introductions.
The Board had questions and concerns on connectivity within the trail system, along
with issues for funding. Assistant City Manager/Chief Financial Officer Terry Leake
stated that she would request City Engineer, Jeremy Hutt to attend the next Parks and
Recreation Advisory Board meeting to answer questions and concerns voiced by the
Board members.
4. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
Colleyville citizen Chuck Mogged was in attendance for the meeting. There were no
citizen comments/presentations regarding items not on the agenda.
Board member Carel Tornes suggested the need for citywide training on drought
resistant plantings. Mary Rodne informed the group that the Colleyville Garden Club
would be hosting a four-part gardening series at the Colleyville Public Library on
Saturdays through the month of April; noting that each class would be taught by a
master gardener and that one class would cover drought tolerant gardening
information.
Suzanne Hughes reminded the Board that the next regularly scheduled meeting would
be July 1; noting that this date may have to be adjusted due to summer vacation
schedules. She requested that members inform staff of any such conflicts.
5. ADJOURNMENT
Charles Bethards moved to adjourn the meeting at 6:58 p.m. Carel Tornes seconded
the motion. The motion carried with a unanimous vote.
Parks and Recreation Advisory
Board Minutes April 1, 2013
City of Colleyville Page 4
Minutes taken and prepared by:
Kathy E. Moore
Administrative Assistant
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Committee
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3a Agenda Date 10/21/2013 Number 3a
Type Regular Agenda Items
Department Parks and Recreation
Title
Discussion of the Longwood Property Designation
Explanation
At the April 2, 2013 Pre Council meeting, City Council discussed the designation
of the two parcels of donated land totaling approximately 8.1 acres at 7201
Colleyville Boulevard, on the southeast corner of Colleyville Boulevard and
Longwood Drive, as park land. These two parcels of land were used in 1999 to
obtain a matching grant from the Texas Parks and Wildlife Department (TPWD)
for the development of Kimzey Park. At the conclusion of the discussion, the
Council recommended that the Parks and Recreation Board review the
designation of the land and possible future use. Below is history regarding the
land and attached is the presentation from the April 2, 2013 Pre Council meeting.
While these two parcels are not now, nor have ever been, a part of Kimzey Park,
the grant agreement with TPWD provides that the parcels must be dedicated and
held as open space in perpetuity as match for the TPWD grant. A Certificate of
Land Dedication for Park Use provided that the property cannot be converted to
other than public recreation use without the written approval of the TPWD.
TPWD’s approval will not be granted unless the City can prove a competing public
necessity for the alterative use and upon the City making a new dedication of
matching open space to replace same.
Currently, Kimzey Park is comprised of 20.45 acres and is the City's largest
neighborhood park. Amenities include a large pond with a fountain and adjacent
fishing pier, pavilion, playground, sand volleyball court and a basketball half-
court. There are sidewalks and walkways throughout Kimzey Park. There is a
narrow portion of the park extending to the northeast, which connects Kimzey
Park to the Big Bear Creek corridor. This portion of the park is in its natural state
and is adjacent to the property at 7201 Colleyville Boulevard.
The total acreage of the property at 7201 Colleyville Boulevard is 8.1 acres and
7.3 acres of that total acreage is located within the Federal Emergency
Management Agency (FEMA) 100 year floodplain. One of the parcels is entirely
located within the floodplain and Little Bear Creek flows through that piece of
property. As the majority of the property is located within the FEMA 100 year
flood plain, the City will be required to obtain approval from FEMA and possibly
other federal agencies in order to build any structures in the flood plain. Attached
is the excerpt from the Parks and Recreation and Open Space Master Plan
Parks and Recreation
Advisory Committee Agenda Briefing 3a
City of Colleyville Page 2
regarding floodplain protection strategy.
As a point of reference, there are two items that will effect the Longwood
property in the short term future. One is the construction on Colleyville Boulevard
/ SH26 which abuts the property. The other is the Comprehensive Master Plan
process approved by City Council on October 15, 2013. An element of the
process is the review of the existing Parks and Recreation and Open Space Master
Plan to incorporate citizen input related to parks, trails, and recreation issues
during the planning process and develop summary chapter related to parks,
trails, and recreation for inclusion in the Comprehensive Plan, after review with
the Parks Advisory Board and City staff, and modify, as appropriate, per
comments received.
Attachments
1.Master Plan Floodplain Protection Strategy
2.Longwood property - April 2, 2013 Pre Coucil meeting presentation
Chapter 5 – Recommendations
5 – 1
Chapter 5
Recommendations
This chapter contains a series of recommendations for the improvement and future expansion of
Colleyville’s parks, recreation, and open space system. These recommendations are based upon
the vision and goals (Chapter 1), the City’s context (Chapter 2) the analysis of existing
conditions (Chapter 3), and the needs assessment (Chapter 4). The recommendations contained
herein should be initiated or implemented over the general life of this Master Plan, which covers
the next five to ten years. Recommended items in this chapter are prioritized in Chapter 6 –
Implementation.
The recommendations fall into four general categories:
• Strategic Policy – Strategies and policies to ensure the maintenance of Colleyville’s
unique rural character, to protect its natural beauty, and to expand the parks, recreation,
and open space system parallel to the pace of growth.
• Land Acquisition – Recommendations for acquiring land based on needs and
opportunities.
• Park and Facility Development – Guidelines for developing new parks, enhancing
existing parks, and number and type of outdoor and indoor recreation facilities that
should be implemented within the next five years.
• Pathways Plan – Recommended changes to the Pathways Plan, prioritization of future
trail segments, and identification of future opportunities.
STRATEGIC POLICY
Based upon the symbiotic relationship between development and the quality and quantity of park
land and open spaces, it would be beneficial to establish a paradigm in which the City can reach
its maximum development potential while enhancing quality of life for its citizens. This Master
Plan is not intended to replace the City’s policies and actions related to development and
planning. The recommended strategic policies and implementation items go beyond the sole
responsibility of the Colleyville Parks and Recreation Department (CVPARD) and will best be
realized through integrated, cohesive efforts among City departments. The cumulative results of
these implementation items greatly enhance the ability of the City as a whole to achieve its goals.
Floodplain Protection Strategy
In Colleyville, the majority of natural open space exists within the floodplains of Big Bear Creek
and Little Bear Creek. Floodplains provide tremendous recreation opportunities within the
City’s parks system. Therefore, the Master Plan recommends the development of a floodplain
management strategy as shown on the following page. Protecting Colleyville’s floodplains will
help the City achieve its goal of becoming the environmental leader in Tarrant County.
The areas along Colleyville’s creeks have great value for commercial and residential
development, as well as open space preservation. Balancing these seemingly disparate functions
City of Colleyville
2011 Parks, Recreation and Open Space Master Plan
5 – 2
is a challenge, yet it is recommended that the City make it a goal to strike this balance in order to
encourage economic development while preserving Colleyville’s natural beauty. In addition to
the existing Flood Damage Prevention Ordinance, it is recommended that the City of Colleyville
adopt a floodplain protection strategy that preserves the city’s creek corridors. The floodplain
protection strategy should make use of guidelines, public-private partnerships, and developer
incentives by including policies relative to six concepts:
• Strategically acquire a permanent trail easement where the 2005 Pathways Plan or this
Master Plan shows a planned trail passing through the creek corridor. Access easements
minimize the cost to the City to develop trails (versus purchasing land) and provide
assistance to landowners for maintaining the area.
• Land and developments along creek corridors sell for a premium and benefit greatly
when trails or other amenities are located along the corridor. To encourage the provision
of publicly accessible trails and amenities in the corridor, the City should partner with
private developers to encourage the provision of such amenities. Cost sharing and
developer incentives should be considered.
• Avoid locating high-intensity recreation facilities within the floodplain. Ballfields and
other high-intensity recreation facilities, like concession stands and restrooms, often
require floodplain reclamation and the removal of trees and disturbance of floodplain
vegetation, which has the function of slowing down surface water and filtering pollutants.
While it is often desirable to have parks that include these types of facilities adjacent to
creek corridors, it is important to ensure that the intensely developed portions of these
parks are outside of the floodplain.
• Develop guidelines regarding the management of floodplain land (including the
clearing/removal of vegetation, mowing, and wildlife management). Educate landowners
(large and small) and developers on the value of floodplains and provide them with these
floodplain management guidelines.
• Floodplain reclamation can impact public safety, water quality, aesthetics, and tree cover
and can increase erosion locally and downstream. However, properties adjacent to creek
corridors are some of the most desirable pieces of land in the city. Therefore, the City of
Colleyville should provide best practice guidelines for floodplain reclamation, the
placement and design of structures, and the provision of trails and other amenities in
environmentally sensitive areas.
• The City should consider incentivizing developers for exercising Low Impact
Development (stormwater best management practices) and Leadership in Energy and
Environmental Design (LEED) Sustainable Sites practices.
Discussion of the designation of park land for
the Longwood Property
Pre Council Meeting
April 2, 2013
Two parcels comprising 8.1 acres / 7.3 acres lie
within FEMA 100 year floodplain
Currently held as open space
7201 Colleyville Boulevard properties
Properties are adjacent to Kimzey Park (20.45
acre neighborhood park)
Kimzey Park’s amenities:
Pond and fishing pier
Pavilion
Playground
Sand volleyball court
Basketball half-court
7201 Colleyville Boulevard properties
7201 Colleyville Boulevard properties
The current state of the two properties is similar to
the nature preserve of the Colleyville Nature Center
Nature Center is 46 acres located along Little Bear Creek
Questions and Discussion
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Committee
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3b Agenda Date 10/21/2013 Number 3b
Type Regular Agenda Items
Department Parks and Recreation
Title
Update of Trail Construction
Explanation
Staff will provide an update on the city's trail projects.
Attachments
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Committee
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3c Agenda Date 10/21/2013 Number 3c
Type Regular Agenda Items
Department Parks and Recreation
Title
Overview of Colleyville Youth Athletic Associations
Explanation
On May 14, 2013, staff provided a presentation to City Council with an Overview
of Colleyville Youth Athletic Associations.
Staff provided data on the Colleyville Baseball Association, Colleyville Girls
Softball Association, Colleyville Soccer Association, Colleyville Lacrosse
Association and the Grapevine-Colleyville Youth Football Association.
City Council was informed on the current service and contractual relationship with
local youth associations, which included a brief history of the associations, facility
use, summary of the services and amenities provided by the City, resident and
non-resident participation, Fiscal Year 2013 expenditure allocations, Fiscal Year
2013 revenue by associations, donation history, cost recovery, City field use time
lines, interlocal agreements, comparison of area cities user fees, benefits of
associations and potential items for future consideration.
Staff will present and review this information to the Parks and Recreation
Advisory Board.
Attachments
1.May 2013 Athletic Association Presentation
Colleyville
Athletic Associations Overview
Pre Council Meeting
May 14, 2013
History Of Athletic Associations
September 6, 1977
City Council passed Resolution R-77-143 that acknowledged the existence of the
Colleyville Athletic Association, comprised of all formally organized sports known to
the City Council, which at that time was football, soccer, baseball, and girls softball.
Colleyville Baseball Association (CBA)
Began in mid 1980’s .
Colleyville Soccer Association (CSA)
Began in 1985.
Colleyville Girls Softball Association (CGSA)
Began in 1977.
Grapevine-Colleyville Youth Football Association
Began in mid-1970’s .
Colleyville Lacrosse Association
High school boys began in 2003
High school girls began in 2010
Youth boys began in 2009
Youth girls began in 2012
Colleyville Baseball Association Colleyville Soccer Association
City Park (Games) Pleasant Run Soccer Complex (Games)
Reagan Park (Practices) Pleasant Run Practice Facility (Practices)
OC Taylor Elementary (Practices) Sparger Park (Practices)
Grapevine High School (Practices)
Colleyville Girls Softball Association Colleyville Lacrosse
City Park (Games and Practices) Heritage Middle School (Games and Practices)
Reagan Park (Practices) Colleyville Middle School (Games and Practices)
Colleyville Heritage High School (Practices)
Grapevine-Colleyville Youth Football Association
Cross Timbers Middle School (Games and Practices)
Grapevine Middle School (Games and Practices)
Colleyville Heritage High School (Practices)
Facility Use Per Association
City Facilities / GCISD Facilities
Five Year History of Soccer
Participation
0
500
1000
1500
2000
2500
3000
2009 2010 2011 2012 2013
Participation
Residents
Non Resident
2
3
7
3
1
2
5
5
1
1
1
8
2
1
0
0
1
1
1
5
9
8
5
2
7
0
2
1
3
5
4
1
3
4
8
1
8
8
0
8
7
6
1
0
0
4
2
1
0
9
1
0
9
2
1
0
1
7
Five Year History of Baseball
Participation
0
200
400
600
800
1000
1200
1400
1600
1800
2009 2010 2011 2012 2013
Participation
Residents
Non Resident
7
2
6
1
6
5
2
8
7
1
7
8
1
1
5
3
4
8
0
8
1
5
0
5
7
6
0
7
4
5
1
5
7
3
7
7
6
7
9
7
1
6
0
1
7
6
3
8
3
8
Five Year History of Softball
Participation
0
100
200
300
400
500
600
700
800
2009 2010 2011 2012 2013
Participation
Residents
Non Resident
5
9
2
2
2
9
5
6
7
2
0
7
3
8
5
6
6
2
4
9
3
2
0
0
2
9
3
4
3
3
2
2
2
3
4
5
4
4
2
2
4
1
6
8
3
Annual Participation
Fall 2012 - Spring 2013
0
500
1,000
1,500
2,000
2,500
Soccer Baseball Softball Lacrosse Football
2,109
1,601
683
385 353
Fall Only
What Colleyville Provides
• Quality competition fields for baseball, softball, and soccer
• Practice facilities for baseball, softball, and soccer
• Maintenance of athletic fields including:
• Mowing/edging
• Aerification
• Fertilization and herbicide program
• Ant control
• Field Preparation
Striping
Dragging
Set bases
Daily mound and plate repairs
Clean spectator area / restrooms
• Acts as liaison for lacrosse, securing game and practice sites
• Preparation and administration of seasonal contracts per association
• Training and passwords for scheduling of athletic field lighting
• Inspections and repairs of site amenities: goals, bleachers, scoreboards, etc.
$225,245 $242,043 $247,555
$57,739 $65,759 $72,913
$56,677
$58,884 $64,515 $31,421
$26,826 $33,975
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
FY 11 FY 12 FY 13
Pr
o
g
r
a
m
E
x
p
e
n
d
i
t
u
r
e
Personnel Utilities Services Supplies
$371,082
Expenditure History
$393,512 $418,958
Actual Actual Budgeted
FY 2013 Annual Revenue
Fall 2012 - Spring 2013
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
Soccer Baseball Softball Lacrosse Football
$25,800
$20,575
$5,825
$0 $0
2,109 1,601 683 385 353
$23,045 $20,355
$31,130 $31,955 $25,800
$16,070 $14,930
$17,015 $19,820
$20,575
$6,810 $7,640
$7,185 $6,860
$5,825
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
FY 09 FY 10 FY 11 FY 12 FY 13
Re
v
e
n
u
e
Fiscal Year
Five Year Revenue History
Soccer Baseball Softball
Total
$45,925 Total
$42,925
Total
$55,330
Total
$58,635 Total
$52,200
Cost Recovery – All Associations
Expenditures
87.6%
Revenue
12.4%
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
90.00%
100.00%
Expenditures
$418,958
Revenue
$52,200
Expenditures $418,958
Revenue $52,200
What Athletic Associations Provide
• Volunteers consisting of coaches, board members, concessions
• Promotion and marketing of programs
• Registration and drafting of all participants
• Coordination of game officials
• Scheduling of practices and games
• Communication with coaches and participants
• Enforcement of policies and bylaws
• Fundraising opportunities for site and amenity enhancements
Colleyville Baseball Association
2007 $10,000 Lightning Detection System
$ 5,000 Artificial Turf Reagan Park
2010 $ 5,780 Shade Structure
$ 760 Drying Agent
$ 760 Drying Agent
2012 $ 70,000 Batting Cages
$92,300
Colleyville Girls Softball Association
2007 $ 2,500 Artificial Turf Reagan Park
2011 $ 1,500 Grass Seed
2013 $ 400 Helmet and Bat Racks
$ 4,400
Colleyville Soccer Association
2006 $ 12,000 Field Lighting and Shade Pavilion
2007 $ 10,000 Lightning Detection System
$ 3,825 Soccer Goals
2010 $ 3,500 Paint and Supplies
$ 14,000 Signage Pleasant Run Soccer Complex
2013 $ 400 Corner Markers
$43,725
Donation History
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Baseball
Soccer
Softball
City Field Use
League Play Timelines
•Colleyville staff serves as a liaison for field or facility
reservations
•Provides practice and or game fields for Colleyville Baseball
Association, Colleyville Lacrosse Association
•All GCISD activities will have priority over Colleyville’s field and
facility requests
•Trash removal, restroom cleaning, and any costs associated with
electrical services, are the responsibility of the City of Colleyville
and reimbursed by the association
Grapevine-Colleyville
Independent School District
Interlocal License Agreement
GCISD is in the process of reviewing and evaluating the
district’s security measures. Due to this, the possible
forthcoming changes to the agreement have been discussed.
•Presence of a field or gymnasium monitor for all scheduled
activities for the duration of any scheduled event
•Monitor may consist of only a GCISD employee at an
estimated cost of $20-$25 per hour or a City of Colleyville
employee
•A set fee may be established for any field or facility use
Proposed Future Changes To The
Grapevine-Colleyville
Independent School District
Interlocal License Agreement
Area Cities User Fee Comparison
Colleyville
$ 5 Resident fee $15 non-resident fee
Southlake
$12 Resident fee $17 non-resident fee
North Richland Hills
$13 Resident fee $16 non-resident fee Baseball and Softball
$11 Resident fee $14 non-resident fee Kickball
$5 Resident fee $6 non-resident fee Soccer and Football
Plus actual electrical cost for lights charged to associations
Keller
No participation fees
$15 per 2 hour use light fee Soccer
$17 per 2 hour use light fee Multi–use fields
$20 per 2 hour use light fee Baseball and Softball
Area Cities User Fee Comparison
Hurst
$7.50 fee per participant, per season, resident and non-resident
Bedford
$7.50 fee per participant, per season, resident and non-resident
Grapevine
$5.00 fee per participant, per season, resident and non-resident
Euless
Parks department runs all athletic programs
Registration fees
Soccer Club pays $3,250 per month to use facilities
Baseball / Softball $80-$100 per game
Coppell
$15 Resident fee $35 non-resident fee
Potential Items Of Consideration
Baseball and Softball
A rotation of fields, for high end maintenance, that would allow competitive fields
to have the skinned infields leveled and laser graded every three years
Soccer
Site enhancements to the Pleasant Run Practice Facility to include full irrigation,
sod, and evaluation of possible additional lighting
Football and Lacrosse
Analyze pros versus cons of continued partnership
All Associations
Analyze contracts for continuity and fine tune dates requested by organization to
allow maximum public use and rental opportunities
Analyze resident and non-resident user fees to identify maximum cost recovery
without detriment to athletic programs
Questions and Discussion
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Committee
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3d Agenda Date 10/21/2013 Number 3d
Type Regular Agenda Items
Department Parks and Recreation
Title
Update of the Senior Center Rebranding Study
Explanation
Library, Parks and Recreation Director Mary Rodne will provide an update and
time line to the Parks and Recreation Advisory Board on the progress of the
Colleyville Senior Center Rebranding Study.
Attachments
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Committee
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3e Agenda Date 10/21/2013 Number 3e
Type Regular Agenda Items
Department Parks and Recreation
Title
Approval of Voluntary Park Funds for annual maintenance leveling, of athletic
fields at City Park
Explanation
The park maintenance division identified a need for continued professional
contractual maintenance to the City Park baseball and softball fields.
Approval of funding would allow for annual maintenance of three athletic fields to
have the required amount of clay incorporated into the skinned area and then
laser leveled, making the transition areas balanced. This maintenance increases
the safety of the athletic fields by eliminating edges where the skinned area
meets the turf.
The current conditions pose a safety hazard when the ball is in play and rolls over
these areas. The ball will hit the lip and bounce in the air, sometimes striking
players and creating injuries. Funding would allow for a three year rotation of
game fields to be laser leveled at City Park.
Staff met with a contractor and estimates an annual expense of $30,000 is
required to perform this service. The current fund balance for the Voluntary Park
Fund is $553,287. The Voluntary Park Fund had an average monthly donation
amount of $12,963 in revenues during the 2013 Fiscal Year.
Attachments
1.Lip Picture 1
2.Lip Picture 2
3.Lip Picture 3
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Committee
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3f Agenda Date 10/21/2013 Number 3f
Type Regular Agenda Items
Department Parks and Recreation
Title
Update of the Improvements at L.D. Lockett Park and trail head
Explanation
City Council approved the Fiscal Year 2014 Colleyville Economic Development
Corporation (CEDC) Budget at the September 17, 2013 meeting. As identified in
that budget $100,000 has been allocated for improvements at the L.D. Lockett
Park and Trailhead.
Staff has retained the services of Hidell Associates Architects to provide
conceptual site drawings with proposed renovations, to establish an outline
building program with site amenities, and to develop an estimate of construction
cost.
Estimated time line:
January 30, 2014 - Host and facilitate public meeting, obtaining data for
community needs and usage requirements for the property.
February 10, 2014 - Meet with Park and Recreation Advisory Board to
discuss data and conceptual site drawings.
February 18, 2014 - Submit conceptual site drawings to City Council for
approval.
April or May - Submit bid documents to City Council for approval.
June through September - Project construction.
Attachments
1.LD Lockett Contract
Hidell and Associates Architects
City of Colleyville – Contract Proposal
August 26, 2013
Tim Hightshoe,
City of Colleyville Parks and Recreation Department
5109 Bransford Road
Colleyville, Texas 76034
Re: City of Colleyville L.D. Lockett Park Renovation
Dear Mr. Hightshoe,
Hidell and Associates Architects, is pleased to offer this fee proposal and description of work for our
services for the City of Colleyville L.D. Lockett Park Renovation.
We understand the project to consist of two phases. The first phase would include programming to
establish conceptual criteria and associated cost. The second phase would include all architectural,
engineering, and landscape drawings required for construction of the approved design.
Phase I: Programming
Tasks: 1. Kick-off meeting
Establish Role of team members
Establish Project budget parameters
Establish a project schedule
Identify community focus group participants
Identify community key stakeholders for individual interviews
Discuss needs of community as they relate to the 2011 Parks Master Plan
2. Community Focus Group Session
Facilitate meetings to assess public need and usage requirement for park area. Future
changes to the park will also be discussed, driven by user behavior, community needs,
land availability, and cost.
Architectural team will present information in a non bias, visual manner to
establish a common vocabulary between architect and participants
Discuss current, required, and future space need requirements
Establish priority list of public needs, use functions.
3. Conceptual Design
Establish conceptual site drawings with proposed renovations
Establish outline building program with site amenities.
Develop an estimate of probable construction cost.
Deliverables:
Ten bound and one electronic copy of outline building program that includes all
drawings and cost.
Rendered presentation boards of conceptual design.
Hidell and Associates Architects
City of Colleyville – Contract Proposal
Phase II: Construction Documents
Tasks: 1. Schematic Design
Confirm conceptual design concept
Develop site plan, floor plan and site amenities to establish visual character,
materials, quantities and cost.
Present for owner validation, all design characteristics and associated cost.
2. Construction Documents
Develop detailed drawings with all associated design characteristics including
landscape design, site, structural, mechanical, plumbing, and electrical
improvements.
Provide drawings and specifications to owner for bid/pricing
Provide drawings and specifications for permit and construction.
Develop detail drawings
Deliverables:
PDF of all construction documents and specifications.
The following is our proposed fee for the phase one and two tasks.
Proposed Fee:
Phase I Programming $ 4,200.00
Phase II Construction Documents $ 7,800.00
Total proposed Fee $ 12,000.00
Reimbursable expenses for travel, printing and presentation material will be billed at direct cost.
Optional service(s):
Programming cost includes one Community Focus Group Work Sessions and one Public
presentation of conceptual design. Each public meeting required above the two allocated
in the cost will be billed at $750.00 ea
Construction Documents fee is an estimate of architectural fees only. The Phase I
programming process will establish a conceptual design that may require additional
design professional consultant services (Landscape Architect, Civil Engineer, Structural
Engineer, MEP Engineer) Any additional professional services will be provided as
needed and billed at cost.
We look forward to working with you on this project.
Sincerely,
Hidell and Associates Architects
Bill Hidell, AIA
President
Hidell and Associates Architects, Inc.
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Committee
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3g Agenda Date 10/21/2013 Number 3g
Type Regular Agenda Items
Department Parks and Recreation
Title
Discussion of Items for Future Agendas
Explanation
This item allows the opportunity for the Parks and Recreation Advisory Board
members to suggest items for consideration on future Park Board agendas, and to
confirm the next regularly scheduled meeting date.
Attachments
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Committee
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4a Agenda Date 10/21/2013 Number 4a
Type Report
Department Parks and Recreation Advisory Board
Title
Recreation, Athletics, Tennis, and Senior Reports
Explanation
Recreation
The Texas Junior Anglers free fishing event was held at the Colleyville
Nature Center on Saturday, April 27 with 100 participants. Prizes were
awarded for the biggest fish according to age and gender
On Saturday, April 27, the Senior Center hosted a National Scrapbooking
Day event with 56 women in attendance. A Scrapbooking Crop Day is now
being offered on the 3rd Saturday of the month and is open to anyone
interested in scrapbooking.
In honor of Parks and Recreation Month, the department along with the
help of the Library, hosted a Mid-Summer Movie in the Park. There were 75
participants that enjoyed A Night at the Museum: Battle of the Smithsonian
on a 38’ screen. Kona Ice was there to provide snow cones, Urgent Care
for Kids provided bottled water and the Library, Parks and Recreation
department provided free popcorn. The event was held at the Village at
Colleyville.
The Haunted Trail Fest was held on Saturday, October 19 from 7-9 pm at
the Colleyville Nature Center.
Athletics
Colleyville Soccer Association had a new Girls Select Summer Soccer
Program offered June 8-August 18.
The Spring Volleyball Season finished on June 1 with 152 girls participating,
forming 10 Division 1 teams (ages 9-11) and 7 Division 2 teams (ages 11-
13).
The Fall Volleyball Season (Sept. 16 - Nov. 16) has 164 girls participating,
forming 12 Division 1 teams (ages 9-11) and 5 Division 2 teams (ages 11-
13).
Colleyville Baseball, Softball, Soccer & Lacrosse began their fall seasons in
September and will run through November.
Tennis
Mid-Cities Tennis Tournament was held July 19 with 114 participants; the
Parks and Recreation
Advisory Committee Agenda Briefing 4a
City of Colleyville Page 2
highest number of participants for the summer tournament to date.
Summer Tennis leagues had 5 teams participating from various
organizations, generating $1,286 in revenue.
Fall Tennis leagues began September 3 with 16 teams that generated
$3832 in revenue.
Colleyville Junior Tennis Team participated in a charity event for Cook
Children's Health Foundation specifically for children with Leukemia
Lymphoma; They raised $1,517 through T-shirt sales and donations. The
12 and under tennis team qualified for the state tournament and finished
8th out of 12.
Senior Center
AARP Free Tax Help was offered February 5 through April 9 with 177 tax
returns prepared.
A pie baking contest and social was sponsored by Woodridge Health and
Rehabilitation of Grapevine on July 3; prizes were presented for the four top
pies.
A wide variety of trips are now being offered at the Center, with nine trips
in the months of April through September.
The annual Senior Health Fair was held September 13 with 47 vendors
participating, and approximately 80 seniors.
Attachments
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Committee
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4b Agenda Date 10/21/2013 Number 4b
Type Report
Department Parks and Recreation
Title
Parks Operations and Capital Improvement Status Report
Explanation
Parks and Recreation CIP Projects
Pleasant Run Trail (Bogart Drive to Mission Lane) - under design with
Schrickel, Rollins and Associates; construction anticipated to begin early
2014.
Cotton Belt - L.D. Lockett Park Trailhead Improvements - under design with
Hidell Associates.
Miscellaneous Park Projects
Repaired storm damage on pole barn at McPherson Park
Added a doggie station to the trail loop at Sparger Park
Fire retardant treatment on log cabin at McPherson Park
Staff has developed a "Park Condition Index" which identifies detailed
expectations for inspection of each site. Locations will have an individual
inspection sheet that includes all site amenities and grounds.
Monitoring City ponds for aquatic deterioration.
Installation of trash can lids throughout Parks to assist in litter control.
Coordinate with DART Railworks per the right-of-way maintenance
agreement with the City.
Items of Interest
Donation of three wind sculptures by the Colleyville Garden Club to be
incorporated into the wild flower area at Bransford Park.
The Holly Colley Holiday Event is scheduled for December 6.
The Senior Center's annual Holiday Party is scheduled for December 12.
Attachments