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Home My WebLink AboutLibrary Board-Agenda Packets-4/14/2025 City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD AGENDA Public Library - 110 Main Street MONDAY, APRIL 14, 2025 - 6:00 PM 1. CALL TO ORDER 2. APPROVAL OF MINUTES December 9, 2024 3. REGULAR AGENDA ITEMS 3a Overview of the 2025 Summer Reading Program 3b Fiscal Year 2026 Budget Process 3c Discussion of Items for Future Agendas 4. REPORTS 4a Librarian's Report 4b Friends of the Colleyville Public Library Report 4c Colleyville Public Library Foundation Report 5. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Thursday, April 10, 2025 by 5:00 p.m. Jack Pawlowski Library Director A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD MINUTES 110 Main Street, Colleyville, Texas, 76034 MONDAY DECEMBER 9, 2024 - 6:00 PM 1. CALL TO ORDER Chair Molly Skinner called the meeting of the Colleyville Library Board to order at 6:00 p.m. Present: Chair Molly Skinner, and Board members: Wanda Cotter, Kay Newton, Merry Graves, Joseph Stout, Susan Baum, Darrell Brown, Al Cain, David Thach, Debra Sims, Denise Light. City staff: Library Director Jack Pawlowski and Library Outreach and Program Coordinator Dina Bayles. Absent: NA 2. APPROVAL OF MINUTES October 14, 2024 A motion was made by Kay Newton and seconded by Al Cain to approve the October 14, 2024 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Introduction of new Colleyville Library Board Members New members Darrell Brown, David Thach, and Debra Sims were introduced, followed by current members and present library staff. 3b Election of Chair and Vice-Chair Kay Newton nominated Al Cain for Chair and the motion was seconded by Molly Skinner. Al Cain was unanimously voted in as Chair. Wanda Cotter volunteered for Vice Chair, was seconded by Kay Newton and Darrell Brown. Wanda Cotter was unanimously voted in as Vice Chair. Colleyville Library Board Minutes December 9, 2024 City of Colleyville Page 2 3c Review Colleyville Library Board Bylaws Library Board Bylaws were unchanged and reviewed with no questions or concerns. 3d Online Calendar Update Director Pawlowski discussed the October 2024 issues created from the data migration update initiated by the current vendor, Plymouth Rocket Event Keeper. The vendor encountered problems that they were unable to resolve and ultimately decided to sunset the calendar product with no support staff available. The library reviewed various online calendar platforms and ultimately decided to go with one that best fits the library’s needs. The library is planning to go live on January 1 with its new online calendar called “Library Calendar” by Library Market. December programs will not be affected as those requiring registration were already in the calendar at the beginning of the Fall programming cycle. The Winter/Spring programming cycle registration opens on January 6 with programs beginning January 13. Director Pawlowski assured the board that the library will be able to offer program registration through the new online calendar on the January 6 date. There was discussion of cost between the sunsetted product and the new one. The old calendar was $900 annually and the new one being $2,000 annually plus implementation costs. Other platforms considered did not have the functionality required of the library’s program needs. The library has existing funds to cover the cost of implementation and annual subscription cost this year. 3e Discussion of Items for Future Agendas No items for future agendas. 4. REPORTS 4a Librarian's Report A. Monthly Statistics Director Pawlowski noted the statistics were good for the beginning of the year. Discussion regarding the “Persons visiting the library” statistic focused around how the library not being a voting center was creating a larger discrepancy between the current fiscal year and previous one. The library’s “person visiting the library” numbers are on par to previous fiscal years when the library was not a voting site. Circulation numbers are up 5% total, Cloud Library continues to grow, program attendance is good. Fall programming moved up a week earlier to accommodate the dip in attendance after Thanksgiving. Volunteering is strong with an increase in adult Colleyville Library Board Minutes December 9, 2024 City of Colleyville Page 3 volunteers participating, freeing up staff to focus on other circulation duties. Upon Board Member David Thach’s request, clarification was given regarding the difference between Patrons Visiting the Library and Gate Count statistics. The Gate Count only includes patrons physically entering the building, while Persons Visiting the Library tracks all users of the library including people using the drive up window and digital traffic through Cloud Library. Member Thach also inquired about number of households to library card holders. Director Pawlowski indicated that most library’s goals are to aim for 50% of households which as of the last time those numbers were run, the Colleyville Public Library was at the 50% mark. B. Donations The library received a donation of $151 from the books sold to Better World Books. C. Library Programs Director Pawlowski discussed the Fall programming attendance. The library brought back it’s Halloween party this year. Over 200 patrons were in attendance for the hour long party, which was well received by all. Our Youth Services department had a Pokemon Scavenger Hunt that drew 120 kids participating over the 6 day event. Thanksgiving Family Story Time, family movie and crafts and snacks were all well attended. The holiday Storywalk went up in the Plaza on December 2nd. The library partnered with the Colleyville Police Department to host an Elder Fraud Scam Awareness forum. Detective Jeff Prater facilitated an engaging program with a healthy interaction and Q&A with the 12 attendees present, which he acknowledged as being very good attendance compared to some of his prior presentations. Passive programs going on inside the library include a “How many marshmallows to make a snowman” where Teens and Adults can guess and potentially win a snowman shaped jar full of marshmallows and a $35 Colleyville Gift Card. Winter/Spring Story Time and Program registration opens January 6 and starting the following Monday, January 13. Winter Reading Challenges will be Bingo card based. Children’s challenges will be focused on reading, while the adults challenge will be based on utilizing library resources in addition to reading. The adult services department is actively encouraging and promoting all the services the library has to offer. Youth Services department has Spring Break activities and events planned and performers booked, including juggler David Slick, Dallas Zoo, and Southwest Dairy Farmers. For adults, Tarrant County Public Health will be presenting an Emergency Preparedness program through collaboration with our library outreach. A Family Communication workshop is scheduled in March, in addition to a Medicare and Social Security informational session. Board member Newton asked for clarification between the winter program and challenge. Director Pawlowski explained the library will continue to differentiate the reading portion as the “challenge” and the classes as the “program”. This is intended to help patrons better understand what they are signing up for. Colleyville Library Board Minutes December 9, 2024 City of Colleyville Page 4 4b Friends of the Colleyville Public Library Report Merry Graves reported the Friends are still taking donations and selling books inside the library. The Friends received a $10,000 donation from a resident in November, and he will be given a lifetime membership. This donation will support the library’s needs. Membership has increased in addition to marketing efforts, and advertising is primarily through Facebook. The holiday book sale is scheduled for Friday, December 13th from 10 a.m. – 5 p.m. and Saturday, December 14th from 10 a.m. – 3 p.m. The Friends continue to sell to Better World Books and Half Price Books. Board member Newton announced some of the special things they will have during the books sale, including a raffle and a prize wheel. 4c Colleyville Public Library Foundation Report Denise Light picked up the 20th Anniversary Celebration plaque to be hung in the library. The Foundation received the Glazier family foundation check for $10,000 to support the Summer Reading Program. That money is planned to be distributed to the library in April, with some of the focus on library furniture updates. Chair Skinner advised the next meeting will be Monday, February 10 at 6:00pm. New members were advised as to when and how they will be notified before the next meeting. Chair Skinner concluded the agenda was complete and requested a motion to adjourn. 5. ADJOURNMENT A motion was made by Darrell Brown and seconded by Kay Newton to adjourn the meeting of the Colleyville Library Board at 6:32 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE _ _ DAY OF _ ___. Minutes taken and prepared by: Dina Bayles Library Outreach and Program Coordinator City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 3a Agenda Date 4/14/2025 Number Type Regular Agenda Items Department Library Title Overview of the 2025 Summer Reading Program Explanation Library Director Jack Pawlowski will provide an overview of the 2025 Summer Reading Program, "Reading is Groovy". Attachments 1. 2025 Summer Reading Logo City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 3b Agenda Date 4/14/2025 Number - Type Regular Agenda Items Department Library Title Fiscal Year 2026 Budget Process Explanation Library Director Jack Pawlowski will present an update on the budget process for fiscal year 2026. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 3c Agenda Date 4/14/2025 Number Type Regular Agenda Items Department Library Title Discussion of Items for Future Agendas Explanation This item allows the opportunity for Library Board members to suggest items for consideration on future Library Board agendas and to confirm the next regularly scheduled meeting date. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number Agenda Date 4/8/2024 Number Type Report Department Library Title Librarian's Report Explanation The reports provided are to update Board members on the statistics and programs for the months of December 2023 through March 2024. A. Personnel Changes B. Monthly Statistics C. Donations D. Library Programs Attachments 1.Library Statistics - December 2023 - March 2024 2.Volunteer Hours Summary - FY2023-2024 December 2024 December 2023 % Change (+/‐) Current YTD Last Year to Date % Change (+/‐) 5,413 6,462 ‐16% 19,363 23,559 ‐18% Gate Count 4,430 5,492 ‐19% 16,335 20,550 ‐21% Cloud Library Activity 865 830 4% 2,617 2,541 3% 118 140 ‐16% 411 468 ‐12% 20,158 20,420 ‐1% 67,004 67,439 ‐1% Holds Arrived 1,872 1,976 ‐5% 6,268 6,503 ‐4% 249.00 197.00 26% 802.00 748.00 7% 83.00 83.00 0% 259.30 249.42 4% 21 23 ‐9% 151 161 ‐6% 511 917 ‐44% 3,429 3,893 ‐12% Users Users 84 102 ‐18% 283 334 ‐15% 42 40 5% 188 193 ‐3% Library Card Holders 11,005 11,062 ‐1% 17,804 16,887 5% 56,796 54,492 4% Cloud Library 6,107 4,959 23% 18,038 15,393 17% 28 91 Holds Arrived 35 99 ‐37 ‐223 83% 73,702 74,574 ‐1% $659.26 $402.69 64% $1,593.13 $1,121.80 42% Cards Registered CIRCULATION Total Circulation Total In‐Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS Adult LIBRARY CARDS PROGRAM ATTENDANCE COMPUTER USE REPORT TO LIBRARY BOARD/DECEMBER 2024 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions REMOTE LOCKER Circulation/ Checkouts COLLECTION LIBRARY RECEIPTS January 2025 January 2024 % Change (+/‐) Current YTD Last Year to Date % Change (+/‐) 6,384 6,453 ‐1% 25,747 30,512 ‐16% Gate Count 5,259 5,870 ‐10% 21,594 26,420 ‐18% Cloud Library Activity 959 893 7% 3,576 3,434 4% 166 190 ‐13% 577 658 ‐12% 23,416 24,853 ‐6% 90,420 92,292 ‐2% Holds Arrived 2,491 2,567 ‐3% 8,759 9,070 ‐3% 306.00 343.00 ‐11% 1,109.00 1,091.00 2% 87.00 94.00 ‐7% 346.40 343.08 1% 49 37 32% 200 198 1% 903 647 40% 4,332 4,540 ‐5% Users Users Users 122 129 ‐5% 504 463 9% 89 102 ‐13% 277 295 ‐6% Library Card Holders 11,092 11,160 ‐1% 20,659 20,659 0% 77,294 75,151 3% Cloud Library 6,874 6,147 12% 24,912 21,540 16% 47 138 Holds Arrived 45 144 266 285 ‐7% 73,968 74,859 ‐1% $691.76 $623.58 11% $2,473.67 $1,745.38 42% COLLECTION LIBRARY RECEIPTS Adult LIBRARY CARDS Cards Registered CIRCULATION Total Circulation REMOTE LOCKER Circulation/ Checkouts COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS COMPUTER USE REPORT TO LIBRARY BOARD/JANUARY 2025 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In‐Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE February 2025 February 2024 % Change (+/‐) Current YTD Current YTD % Change (+/‐) 7,568 7,683 ‐1% 33,315 38,195 ‐13% Gate Count 6,483 6,611 ‐2% 28,077 33,031 ‐15% Cloud Library Activity 932 916 2% 4,508 4,350 4% 153 156 ‐2% 730 814 ‐10% 23,529 25,223 ‐7% 113,949 117,515 ‐3% Holds Arrived 2,381 2,308 3% 11,140 11,378 ‐2% 295.00 317.00 ‐7% 1,404.00 1,408.00 0% 84.00 95.00 ‐12% 430.20 437.96 ‐2% 72 57 26% 272 255 7% 1,445 1,073 35% 5,777 5,613 3% Users Users 102 162 ‐37% 507 625 ‐19% 94 102 ‐8% 371 397 ‐7% Library Card Holders 11,186 11,262 ‐1% 19,565 20,004 ‐2% 96,859 95,155 2% Cloud Library 6,187 5,445 14% 31,099 26,985 15% 234 372 Holds Arrived 234 378 ‐667 ‐382 ‐75% 73,301 74,477 ‐2% $476.63 $963.57 ‐51% $2,950.30 $2,708.95 9% COLLECTION LIBRARY RECEIPTS Adult LIBRARY CARDS Cards Registered CIRCULATION Total Circulation REMOTE LOCKER Circulation/ Checkouts COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS COMPUTER USE REPORT TO LIBRARY BOARD/FEBRUARY 2025 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In‐Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE March 2025 March 2024 % Change (+/‐) Current YTD Last Year to Date % Change (+/‐) 7,114 6,228 14% 40,429 44,423 ‐9% Gate Count 5,999 5,138 17% 34,076 38,169 ‐11% Cloud Library Activity 966 925 4% 5,474 5,275 4% 149 165 ‐10% 879 979 ‐10% 24,330 25,379 ‐4% 138,279 142,894 ‐3% Holds Arrived 2,050 2,221 ‐8% 13,190 13,599 ‐3% 305.00 259.00 18% 1,709.00 1,666.00 3% 113.00 117.00 ‐3% 543.05 554.71 ‐2% 63 59 7% 335 314 7% 1,543 1,245 24% 7,320 6,869 7% Users Users 123 116 6% 630 741 ‐15% 63 72 ‐13% 434 469 ‐7% Library Card Holders 11,245 11,330 ‐1% 21,186 20,346 4% 118,045 115,501 2% Cloud Library 6,879 5,700 21% 37,978 32,685 16% 76 448 Holds Arrived 78 427 ‐221 25 ‐984% 73,080 74,502 ‐2% $691.76 $594.07 16% $3,642.06 $3,303.02 10% COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS COLLECTION COMPUTER USE REPORT TO LIBRARY BOARD/MARCH 2025 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In‐Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE LIBRARY RECEIPTS Adult LIBRARY CARDS Cards Registered CIRCULATION Total Circulation REMOTE LOCKER Circulation/ Checkouts MONTH VOLUNTEERSPER-SONSVOLUNTEENSPER-SONSNCLPER-SONSSCHOOLPER-SONSTEEN/ADULT COURTPER-SONSTOTALTOTAL PERSONSOctober 9.90 5 2.00 1 0.00 0 70.75 14 0.00 0 83 20November 13.00 6 7.00 2 0.00 0 72.25 21 1.00 1 93 30December 17.65 5 6.00 3 0.00 0 58.75 19 1.00 1 83 28January 9.60 2 3.00 2 0.00 0 59.00 19 15.50 1 87 24February 8.80 2 6.00 4 0.00 0 69.00 21 0.00 0 84 27March 14.60 2 9.00 5 0.00 0 89.25 22 0.00 0 113 29April00May00June00July00August00September00FY Total 74 22 33.00 17 0.00 0 419.00 116 17.50 3 543.05 158 COLLEYVILLE PUBLIC LIBRARY VOLUNTEER HOURSFISCAL YEAR 2024-2025 City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number Agenda Date 4/14/2025 Number Type Report Department Library Title Friends of the Colleyville Public Library Report Explanation A representative from the Friends of the Colleyville Public Library will provide an update and report to the Colleyville Library Board members. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number Agenda Date 4/14/2025 Number Type Report Department Library Title Colleyville Public Library Foundation Report Explanation A representative from the Colleyville Public Library Foundation will provide an update and report to the Colleyville Library Board members. Attachments