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Home My WebLink AboutTree Board-Agenda Packets-3/13/2025City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE TREE BOARD AGENDA 100 Main Street, Colleyville, Texas, 76034 Executive Conference Room - Third Floor THURSDAY, MARCH 13, 2025 - 9:00 AM 1.CALL TO ORDER 2.APPROVAL OF MINUTES 2a January 23, 2025 3.REGULAR AGENDA ITEMS 3a Current Parkway Tree Grant Applications 3b Parkway Tree Grant Parameter Discussion 3c Update on City Projects and Parks 3d Set date for next meeting 4.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, March 7, 2025, by 5:00 p.m. Christine Loven, TRMC City Secretrary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE TREE BOARD MINUTES 100 Main Street, Colleyville, Texas, 76034 THURSDAY, JANUARY 23, 2025 1. CALL TO ORDER CALL MEETING TO ORDER EXECUTIVE CONFERENCE ROOM The City of Colleyville Tree Board Meeting was called to order on January 23rd, 2025 at 9:01 a.m. Roll Call Present: John Hillebrand, Tom Morr Absent: Scotty Richardson Staff Present: Adrienne Lothery, Ben Bryner, Jacquelyn Reyff, Joe Flynn, Lisa Escobedo, Kris Potts, and Chris Pham 2. APPROVAL OF MINUTES 2a December 19, 2024 Tree Board Meeting Minutes Board Member Morr made a motion to approve the December 19, 2024 Tree Board Meeting Minutes. Board Member Hillebrand seconded the motion. The motion was carried by the following vote: Aye: 3 – Morr, Potts, Hillebrand Nay: 0 3. REGULAR AGENDA ITEMS 3a Development of Parkway Tree Grant Program Tree Board Meeting Minutes January 23, 2025 City of Colleyville Page 2 Kris Potts presented the Parkway Tree Grant Program to the Tree Board. The board made suggested changes to the grant application and agreement, including providing a checklist of required items on the application and adding a box for applications to include the project details and cost. Tom Morr inquired about scenarios where an HOA would apply for the grant program funding, but a resident of the HOA may not want to participate or have additional trees planted on their property. Staff responded that similar to other grant programs, the city would work with the HOA representative, and that the disagreement would be a civil matter between the resident and the HOA. The board discussed the possibility of including a notification requirement as part of the grant, in which the HOA would agree to notify its members of plantings. There was discussion regarding what streets should be included in Phase 1 of the grant program. The board examined the city’s Master Thoroughfare map and identified the street types in which the program would make sense. The board agreed that a new map would need to be created that included the major and minor arterial roads, major collector roads, and the streets Centerpark Drive and Bedford Road. 3b Consideration of the Street Tree List Kris Potts presented the street tree list to the board. There was no discussion amongst the board and the board agreed that the list was finalized. 3c Consideration of the Planting and Maintenance Guidelines Kris Potts presented a list of maintenance and planting guidelines that would be required as part of tree plantings. The board inquired where the guidelines were placed, to which Kris stated they were online. 3d Update on current City projects and parks Kris Potts presented the tree replacement projects the city has done on public parks to the Board. The Board inquired what trees normally survive and if trees of the same species die in groups when planted in the parks. Joe Flynn stated that generally there is no specific pattern, and that trees that die generally die in the early stages due to factors outside of city control. The Board then reviewed the future park plantings project. Discussion was made related to a tree heat map of the parks and a map that showed areas of parks that have current irrigation. The inclusion of the Colleyville Nature Center in the future plantings program was discussed, however, the Board agreed that the Colleyville Nature Center’s intent was to be an undisturbed area. Tree Board Meeting Minutes January 23, 2025 City of Colleyville Page 3 3e Set Next Meeting Date The Board discussed what would be the next day to meet and what the future agenda would be related to. The Board set the next meeting date as March 13th, 2025. 4. ADJOURNMENT The meeting adjourned at 9:41 a.m. The minutes were written and prepared by: Christopher Pham Planner The meeting minutes were approved on xx, 2025 by a vote of . City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE TREE BOARD BRIEFING Agenda Number 3a Agenda Date 3/13/2025 Number - Type Presentation and Discussion Department Community Development Title Current Parkway Tree Grant Applications Explanation Staff will review the current parkway tree grant applications. Attachments 1. 6700 Pleasant Run - All Plans 2. Saddlebrook - All Plans (NCS) Site Analysis: Power lines within first 10 feet of property, trees will need to be set back as applicant has shown on plans. Underground utilities should not be a problem, Sewer service runs West along the North side of the property towards the rear, water in ROW. Applicant has irrigation plan to set up a node controller for 2 bubbler zones. Comments & Special Conditions: Applicant is proposing large Chinkapin Oaks, large being that they are 13 feet tall; they will be a minimum of 3 caliper inches. Distribution:  Tree Board  Beautification Committee  City Arborist  Applicant Project Number: TG-25-001 4 - Cathedral Oaks proposed, South one would not work. Powerlines above City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE TREE BOARD BRIEFING Agenda Number 3b Agenda Date 3/13/2025 Number - Type Presentation and Discussion Department Community Development Title Parkway Tree Grant Parameter Discussion Explanation This item provides for discussion of questions regarding the program parameters. • What if HOA is large and wants to submit multiple projects? Should we limit to two projects per year per HOA / Subdivision? •If multiple areas are included in one application, can the $10,000 grant limit be exceeded? • Grant Coverage? Are irrigation costs included in City reimbursement, or strictly for tree planting costs only? • Any setback requirements? If trees are setback too far due to power lines or utilities, is it still classified as a ‘street tree’? Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE TREE BOARD BRIEFING Agenda Number 3c Agenda Date 3/13/2025 Number - Type Presentation and Discussion Department Community Development Title Update on City Projects and Parks Explanation Staff will provide an update on City Projects and Parks. Attachments 1.City Parks Presentation UPDATE ON CITY PARKS 3c. Irrigation Maps •Multiple maps available, one shows all irrigated areas within the park. Another is a heat map showing tree concentration, and the last will be actual tree locations. 3c. Irrigation Maps City Park 3c. Irrigation Maps City Park 3c. Irrigation Maps Kimzey Park 3c. Irrigation Maps Kimzey Park 3c. Irrigation Maps L D Lockett Park 3c. Irrigation Maps L D Lockett Park 3c. Irrigation Maps McPherson Park 3c. Irrigation Maps McPherson Park 3c. Irrigation Maps Pleasant Run Park 3c. Irrigation Maps Pleasant Run Park 3c. Irrigation Maps Reagan Park 3c. Irrigation Maps Reagan Park 3c. Irrigation Maps Sparger Park 3c. Irrigation Maps Sparger Park 3c. Irrigation Maps Woodbriar Park 3c. Irrigation Maps Woodbriar Park 3c. Irrigation Maps Webb House 3c. Irrigation Maps Webb House 3c. City Projects and Parks Future Projects Where should we prioritize future plantings? •The tree board is tasked with planning tree plantings in the city parks, at our next meeting we can discuss where planting priority should be. •Staff discussed prioritizing Senior Center City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE TREE BOARD BRIEFING Agenda Number 3d Agenda Date 3/13/2025 Number - Type Presentation and Discussion Department Community Development Title Set date for next meeting Explanation This item provides for the discussion of setting the next meeting date. Attachments