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HomeMy WebLinkAboutCity Council-Minutes-1/22/2025 City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL AGENDA 100 Main Street, Colleyville, Texas, 76034 WEDNESDAY, JANUARY 22, 2025 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Economic Development Update WS-2 Discussion of the January 22, 2025, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:00 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Jeff Strickland, Journey Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-25-5005 City Council Agenda January 22, 2025 City of Colleyville Page 2 3. OATH OF OFFICE 3a Mayor for a Day Danielle Ernest will take the Oath of Office 4. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Appointing Danielle Ernest Mayor for a Day in Colleyville Proclamation - Mayor Bobby Lindamood and Danielle Ernest Proclamation naming January 22, 2025 as Thank a Teacher Day at Covenant Christian Academy - Mayor for a Day Danielle Ernest and Mayor Bobby Lindamood 5. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-25-5006 5a Approval of the minutes of the regular City Council meeting of January 7, 2025 5b Approval of a proposal for bank depository services with JPM Chase and Frost Bank, and authorizing the City Manager to execute the agreements 5c Approval of a Professional Services Agreement with Kimley Horn and Associates, Inc., in an amount not to exceed $110,000 for design of the Western Trails Drainage Improvement Project, and authorizing the City Manager to execute the agreement 5d Approval of a Winter Restaurant Only Gift Card program 5e Approval of a lease at 35 Veranda for the purpose of relocating the Colleyville Business Center and authorizing the City Manager to execute the agreement 5f Approval of a commercial sublease agreement with the Colleyville Chamber of Commerce at the Colleyville Business Center and authorizing the City Manager to execute the agreement 6. ITEMS NOT FOR CITY COUNCIL ACTION 6a Monthly Financial Report - December 2024 7. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 7a Ordinance O-25-2313 Consideration of an amendment to a Planned Unit Development – Commercial Ordinance to allow for office and medical office buildings, being Tract 1, Abstract 1154, R H McEwing Survey, located at 8060 Precinct Line Road, Case ZC24-027 City Council Agenda January 22, 2025 City of Colleyville Page 3 7b Ordinance O-25-2314 Consideration of a Special Use Permit to allow for a Daycare Center on a portion of Lot 1, Block 1, Towne Center Animal Hospital, located at 4313 Colleyville Boulevard, Case ZC24-028 7c Ordinance O-25-2315 Consideration of a change of zoning from AG Agricultural to CC-1 Village Retail, being Tract 2P, Abstract 973, Absalom J Lott Survey, located at 6312 Colleyville Boulevard, Case ZC24-029 7d Ordinance O-25-2316 Amending the City’s fee schedule by amending and restating Section 2-26 of the Colleyville, Texas, Code of Ordinances, establishing fees and charges for City services 7e Ordinance O-25-2317 Amending Chapter 18 of the Code of Ordinances by adopting the 2024 International Codes and the 2023 National Electric Code 8. RESOLUTION(S): READING AND PUBLIC HEARING 8a Resolution R-25-5007 Approval of a resolution calling a General Election for the purpose of electing a Mayor and City Councilmembers to Place 1 and Place 2 and authorizing a joint election agreement and contract for election services with Tarrant County Elections Administration 8b Resolution R-25-5008 Approval of a resolution decommissioning the Heroes Park Design Committee, establishing the Heroes Park Board, appointing members, establishing terms, membership, and duties, and approving the Heroes Park Nomination For Induction Criteria 9. CITIZEN COMMENTS 10. REPORTS Sign Board of Appeals Minutes - December 12, 2023 Planning and Zoning Commission Minutes - December 9, 2024 Planning and Zoning Commission Worksession Minutes - December 23, 2024 11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR WEDNESDAY, JANUARY 22, 2025 - READING AND PUBLIC HEARING - RESOLUTION R-25-5009 City Council Agenda January 22, 2025 City of Colleyville Page 4 12. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, January 17, 2025 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL MINUTES 100 Main Street, Colleyville, Texas, 76034 WEDNESDAY, JANUARY 22, 2025 Mayor Bobby Lindamood called the Colleyville City Council Worksession to order on Wednesday, January 22, 2025, at 5:30 p.m. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. ABSENT: Deputy Mayor Pro Tem Scotty Richardson ALSO PRESENT: Mayor for a Day Danielle Ernest, City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Community Engagement Manager Chelsea Rose, Library Director Jack Pawlowski, Accounting Manager Karen Hines, Finance Director Cassie Smith, Police Chief Michael Miller, Fire Chief Mark Cantrell, Community Development Director Ben Bryner, Colleyville Center Sale Coordinator Kristi Isbell, Public Works Director Amber Beard, City Attorney Whitt Wyatt, and City Secretary Christine Loven. Mayor Lindamood introduced Mayor for the Day Danielle Ernest. Mayor Ernest thanked everyone and said she was ready to work. WS-1 Economic Development Update Community Engagement Manager Chelsea Rose presented the economic development update. She stated the City’s economic development efforts are focused on attracting, growing, and retaining a quality mix of commercial businesses to provide the goods and services desired by residents and visitors, with a physical presence complimenting the exceptional aesthetics of the community. Manager Rose explained many analytics, market news and trends, Colleyville business activity, and prospects for new Colleyville businesses. She specifically noted the City’s current occupancy rate is 92.5%, reviewed the year-over-year sales tax growth, and stated there is 765,000 sq. ft. of current proposed ground up construction in various stages of review. Manager Rose also stated over the last six years, Colleyville has invested $5.7 million in economic initiatives focused directly on local businesses, through gift cards and grants, and beautification. Mayor Lindamood and the City Council thanked staff for their efforts in economic development and noted Colleyville is doing well, and exciting things are continuing to happen in the City. City Council Minutes January 22, 2025 City of Colleyville Page 2 WS-2 Discussion of the January 22, 2025, City Council regular agenda items There was no discussion of this item. Mayor Lindamood closed the Worksession at 6:08 p.m. and called the Executive Session to order. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect There was no action taken and Mayor Lindamood adjourned Executive Session at 6:51 p.m. Mayor Lindamood called the regular meeting of the City Council to order at 7:13 p.m. and called the roll. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, Tim Raine, and Mayor for a Day Danielle Ernest. ABSENT: Deputy Mayor Pro Tem Scotty Richardson INVOCATION: Pastor Jeff Strickland, Journey Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-25-5005 This resolution was not needed. City Council Minutes January 22, 2025 City of Colleyville Page 3 3. OATH OF OFFICE 3a Mayor for a Day Danielle Ernest will take the Oath of Office Mayor for a Day Danielle Ernest took the Oath of Office as given by City Secretary Christine Loven. 4. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Mayor Lindamood, Mayor for a Day Ernest, and the City Council provided announcements regarding community news and upcoming events. Appointing Danielle Ernest Mayor for a Day in Colleyville Proclamation - Mayor Bobby Lindamood and Danielle Ernest Mayor Lindamood asked Mayor for a Day Ernest about her day of service and stated he was proud to present her a proclamation declaring her Mayor for a Day. Proclamation naming January 22, 2025 as Thank a Teacher Day at Covenant Christian Academy - Mayor for a Day Danielle Ernest and Mayor Bobby Lindamood Mayor for a Day Ernest presented Covenant Christian Academy Principal Myrandi Ballesteros, and fourth grade teacher Jenny Holmes, with a proclamation declaring January 22, 2025, Thank a Teacher Day at Covenant Christian Academy. Mayor Lindamood stated the consent item for the Chamber of Commerce to sign a sublease with the City has been moved to a stand-alone resolution which will be considered separately. 5. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-25-5006 5a Approval of the minutes of the regular City Council meeting of January 7, 2025 5b Approval of a proposal for bank depository services with JPM Chase and Frost Bank, and authorizing the City Manager to execute the agreements 5c Approval of a Professional Services Agreement with Kimley Horn and Associates, Inc., in an amount not to exceed $110,000 for design of the Western Trails Drainage Improvement Project, and authorizing the City Manager to execute the agreement 5d Approval of a Winter Restaurant Only Gift Card program City Council Minutes January 22, 2025 City of Colleyville Page 4 5e Approval of a lease at 35 Veranda for the purpose of relocating the Colleyville Business Center and authorizing the City Manager to execute the agreement Mayor for a Day Danielle Ernest read Resolution R-25-2006 in its entirety. Assistant City Manager Mark Wood presented item 5b. There was general discussion regarding the rate on deposits. Public Works Director Amber Beard presented item 5c. Community Engagement Manager Chelsea Rose presented item 5d. Assistant City Manager Mark Wood presented item 5e and noted there will be a separate resolution for approving a sublease with the Chamber of Commerce at this location. There was general discussion noting cost estimates for the lease and sublease indicate the City will not lose money and if the location is successful, the lease could be renewed. Mayor for a Day Danielle Ernest opened and closed the public hearing without anyone speaking. Mayor Pro Tem Brandi Elder made a motion to approve Resolution R-25- 2006, seconded by Councilmember Graves. Mayor for a Day Danielle Ernest called for the vote. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor for a Day Danielle Ernest, Mayor Pro Tem Elder, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. Absent: 1 - Deputy Mayor Pro Tem Richardson. Mayor Lindamood thanked Mayor for a Day Danielle Ernest for serving the City and congratulated her for beginning her “Respect for Responders” program. Mayor for a Day Danielle Ernest noted she had a nice time and when she wrote her essay she was not aware there was a Colleyville Beautification Program, and suggested perhaps students could pick up trash. Mayor Lindamood excused Mayor Ernest from the rest of the meeting. Mayor Lindamood stated he was moving to item 11 on the Agenda and would return to Item 6 following. City Council Minutes January 22, 2025 City of Colleyville Page 5 6. ITEMS NOT FOR CITY COUNCIL ACTION 6a Monthly Financial Report - December 2024 Assistant City Manager Mark Wood introduced Finance Manager Cassie Smith and then presented the December financials, noting all funds are functioning well. He stated after four consecutive months of increased sales tax, January’s collections were down 5.7%. Manager Wood stated residents are always encouraged to shop Colleyville first as every additional dollar in sales tax is a dollar less of property taxes. Manager Wood then provided a high-level review of all funds. 7. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 7a Ordinance O-25-2313 Consideration of an amendment to a Planned Unit Development – Commercial Ordinance to allow for office and medical office buildings, being Tract 1, Abstract 1154, R H McEwing Survey, located at 8060 Precinct Line Road, Case ZC24-027 Mayor Lindamood read the caption of Ordinance O-25-2313. Community Development Director Ben Bryner presented the request to allow for an amendment to an existing PUD-C Planned Unit Development – Commercial ordinance to allow for office and medical office use. The amendment would modify the site plan, and allow for the development of office and medical office buildings, by splitting the property into four separate tracts. Director Bryner stated new exhibits have been provided which would reduce the masonry (brick and stone) materials of the elevations from 90% to 74%, instead of the original request of 63%. Applicant Paul Moss came forward at the request of the City Council. City Manager Jerry Ducay asked Mr. Moss if he would agree to have the 74% brick and stone materials, and a requirement for landscaping around the building envelope to be written into the ordinance. Mr. Moss agreed to the City Manager’s request. Mayor Lindamood opened and closed the public hearing without anyone speaking. Councilmember Holt Gunderson made a motion to approve Ordinance O-25- 2313, with an amendment to the masonry materials of the elevations being 74% and landscaping be placed within the building envelope, seconded by Councilmember Alphonso. The motion was approved by the following vote: Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Elder, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. City Council Minutes January 22, 2025 City of Colleyville Page 6 Absent: 1 - Deputy Mayor Pro Tem Richardson. 7b Ordinance O-25-2314 Consideration of a Special Use Permit to allow for a Daycare Center on a portion of Lot 1, Block 1, Towne Center Animal Hospital, located at 4313 Colleyville Boulevard, Case ZC24-028 Mayor Lindamood read the caption of Ordinance O-25-2314. Community Development Director Ben Bryner presented this item and noted applicant has provided new exhibits which provide for a live screen in place of a knee wall, added landscape, and elevation changes to the building side facing Colleyville Boulevard. Kartuvia Patel, Allen, TX, Engineer of Record, was available to answer questions. Mayor Lindamood opened and closed the public hearing without anyone speaking. Councilmember Graves made a motion to approve Ordinance O-25-2314, seconded by Councilmember Raine. The motion was approved by the following vote: Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Elder, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. Absent: 1 - Deputy Mayor Pro Tem Richardson. 7c Ordinance O-25-2315 Consideration of a change of zoning from AG Agricultural to CC-1 Village Retail, being Tract 2P, Abstract 973, Absalom J Lott Survey, located at 6312 Colleyville Boulevard, Case ZC24-029 Mayor Lindamood asked Mayor Pro Tem Elder to preside while he took an emergency call. Mayor Pro Tem Elder read the caption of Ordinance O-25-2315. Community Development Director Ben Bryner presented this request which would allow for a commercial development. He stated at the previous meeting the number of trees to be removed was discussed. City Manager Jerry Ducay stated the applicant's landscape plan shows 35 large trees to be planted which will accomplish meeting the minimum canopy coverage requirement. A mitigation fee of $22,334.65 will also be required for removal of 16 City Council Minutes January 22, 2025 City of Colleyville Page 7 heritage trees and the project will be required to submit a detailed site plan prior to any construction. There was discussion of the current zoning request, what would occur if the Corp of Engineers and FEMA did not approve the proposed plan. Manager Ducay stated the CC-1 zoning would still apply and building could occur in permitted uses Mayor Pro Tem Elder opened and closed the public hearing without anyone speaking. Councilmember Alphonso made a motion to approve Ordinance O-25-2315, seconded by Mayor Pro Tem Elder. The motion was approved by the following vote: Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Elder, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. Absent: 1 - Deputy Mayor Pro Tem Richardson. Mayor Lindamood returned during deliberations and resumed presiding over the meeting. 7d Ordinance O-25-2316 Amending the City’s fee schedule by amending and restating Section 2-26 of the Colleyville, Texas, Code of Ordinances, establishing fees and charges for City services Mayor Lindamood read the caption of Ordinance O-25-2316. Community Development Director Ben Bryner presented this item noting a full presentation was provided to the City Council at the December 3, 2024 Worksession. He reviewed the fees to be changed, the area cities benchmark, and noted recommendations are within range of the surrounding cities. Mayor Lindamood opened and closed the public hearing without any speakers. Councilmember Graves made a motion to approve Ordinance O-25-2316, seconded by Councilmember Holt Gunderson. The motion was approved by the following vote: Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Elder, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. Absent: 1 - Deputy Mayor Pro Tem Richardson. City Council Minutes January 22, 2025 City of Colleyville Page 8 7e Ordinance O-25-2317 Amending Chapter 18 of the Code of Ordinances by adopting the 2024 International Codes and the 2023 National Electric Code Mayor Lindamood read the caption of Ordinance O-25-2317. Community Development Director Ben Bryner stated this item was presented to City Council at the December 3, 2024 Worksession and seeks approval to adopt the 2024 Editions of the Internal Codes and 2023 Edition of the National Electric Code. He noted the Property Maintenance Code is included in this adoption and has not previously been adopted, but noted it will be a very helpful tool for the Code Enforcement Officer. Director Bryner also noted staff is requesting the new codes be adopted every three years. Mayor Lindamood opened and closed the public hearing without any speakers. Mayor Pro Tem Elder made a motion to approve Ordinance O-25-2317, seconded by Councilmember Alphonso. The motion was approved by the following vote: Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Elder, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. Absent: 1 - Deputy Mayor Pro Tem Richardson. 8. RESOLUTION(S): READING AND PUBLIC HEARING 8a Resolution R-25-5007 Approval of a resolution calling a General Election for the purpose of electing a Mayor and City Councilmembers to Place 1 and Place 2 and authorizing a joint election agreement and contract for election services with Tarrant County Elections Administration Mayor Lindamood read Resolution R-25-5007 in its entirety. City Secretary Christine Loven presented this item which calls a General Election and provides for the City to enter into a contract for election service with the Tarrant County Elections Administration. Mayor Lindamood opened and closed the public hearing without any speakers. Mayor Lindamood made a motion to approve Resolution R-25-5007, seconded by Councilmember Holt Gunderson. The motion was approved by the following vote: City Council Minutes January 22, 2025 City of Colleyville Page 9 Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Elder, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. Absent: 1 - Deputy Mayor Pro Tem Richardson. 8b Resolution R-25-5008 Approval of a resolution decommissioning the Heroes Park Design Committee, establishing the Heroes Park Board, appointing members, establishing terms, membership, and duties, and approving the Heroes Park Nomination For Induction Criteria Mayor Lindamood read Resolution R-25-5008 in its entirety. Assistant City Manager Adrienne Lothery presented this item which decommissioned the Heroes Park Design Committee, established the Heroes Park Board, and outlined nomination and judging criteria for induction into Heroes Park. Mayor Lindamood opened and closed the public hearing without any speakers. Mayor Lindamood made a motion to approve Resolution R-25-5008, seconded by Councilmember Graves. The motion was approved by the following vote: Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Elder, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. Absent: 1 - Deputy Mayor Pro Tem Richardson. 9. CITIZEN COMMENTS Netty Arnold, 5205 Robert Road, wanted information from the announcements made earlier and asked for the microphones to be repaired, as she cannot hear what was said most of the time. 10. REPORTS Sign Board of Appeals Minutes - December 12, 2023 Planning and Zoning Commission Minutes - December 9, 2024 Planning and Zoning Commission Worksession Minutes - December 23, 2024 There was no action taken. City Council Minutes January 22, 2025 City of Colleyville Page 10 11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR WEDNESDAY, JANUARY 22, 2025 - READING AND PUBLIC HEARING - RESOLUTION R-25-5009 Mayor Lindamood moved this resolution to follow Resolution R-25-2006. Councilmember Mark Alphonso stated he has recused himself from this item, as he is a Colleyville Chamber of Commerce Board Member. Mayor Lindamood read Resolution R-25-5009 in its entirety. Assistant City Manager Mark Wood stated approval of the Resolution provides for the Chamber of Commerce to sign a sublease with the City of Colleyville at 35 Veranda Lane. Hannah Mack, Colleyville Chamber CEO/President, and Candace Sandifer, Colleyville Chamber Board Chair, stated the Chamber of Commerce is looking forward to continuing the relationship with the City and look forward to the continuing relationship. Mayor Lindamood opened and closed the public hearing without any one speaking. Councilmember Graves made a motion to approve Resolution R-25-2009, seconded by Councilmember Holt Gunderson. The motion was approved by the following vote: Ayes: 5 – Mayor Lindamood, Mayor Pro Tem Elder, and Councilmembers Ben Graves, Kimberly Holt Gunderson, and Tim Raine. Abstain: 1 – Councilmember Mark Alphonso. Absent: 1 - Deputy Mayor Pro Tem Richardson. 12. ADJOURNMENT There being no further business before the City Council, Mayor Lindamood adjourned the meeting without objection by the City Council at 9:34 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, ON THIS THE 4TH DAY OF FEBRUARY 2025. Minutes taken and prepared by: Christine Loven, TRMC City Secretary