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HomeMy WebLinkAboutCity Council-Minutes-1/7/2025 City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL AGENDA 100 Main Street, Colleyville, Texas, 76034 TUESDAY, JANUARY 7, 2025 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Discussion of residential carport regulations WS-2 Discussion of updated branding on street signs WS-3 Discussion of the Colleyville Business Center relocating to The Village WS-4 Discussion of the January 7, 2025, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 771.072 - Personnel - deliberate the appointment, employment, evaluation, or duties of a Finance Director Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:00 P.M. CITY COUNCIL CHAMBERS INVOCATION PLEDGE OF ALLEGIANCE: City Attorney Nicole Corr City Council Agenda January 7, 2025 City of Colleyville Page 2 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-25-5001 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-25-5002 4a Approval of the minutes of the regular City Council meeting of December 17, 2024 5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a Ordinance O-25-2312 Consideration of an amendment to the Planned Unit Development - Commercial district for The Village at Colleyville for consideration of a specific use of a prayer room to be allowed within The Village at Colleyville Addition, Case ZC24-024 5b Ordinance O-25-2313 Consideration of an amendment to a Planned Unit Development – Commercial Ordinance to allow for office and medical office buildings, being Tract 1, Abstract 1154, R H McEwing Survey, located at 8060 Precinct Line Road, Case ZC24-027 5c Ordinance O-25-2314 Consideration of a Special Use Permit to allow for a Daycare Center on a portion of Lot 1, Block 1, Towne Center Animal Hospital, located at 4313 Colleyville Boulevard, Case ZC24-028 5d Ordinance O-25-2315 Consideration of a change of zoning from AG Agricultural to CC-1 Village Retail, being Tract 2P, Abstract 973, Absalom J Lott Survey, located at 6312 Colleyville Boulevard, Case ZC24-029 5e Ordinance O-25-2316 Amending the City’s fee schedule by amending and restating Section 2-26 of the Colleyville, Texas, Code of Ordinances, establishing fees and charges for City services 5f Ordinance O-25-2317 Amending Chapter 18 of the Code of Ordinances by adopting the 2024 International Codes and the 2023 National Electric Code City Council Agenda January 7, 2025 City of Colleyville Page 3 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-25-5003 Consideration of a replat with a waiver for lot width for Lot 1, Block A, Alverson Addition, being located at 605 Beverly Drive, Case PC24-014 7. CITIZEN COMMENTS 8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, JANUARY 7, 2025 - READING AND PUBLIC HEARING - RESOLUTION R-25-5004 9. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Tuesday, December 31, 2024 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL MINUTES 100 Main Street, Colleyville, Texas, 76034 TUESDAY, JANUARY 7, 2025 Mayor Bobby Lindamood called the Colleyville City Council Worksession to order on Tuesday, January 7, 2025, at 5:30 p.m. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Fire Chief Mark Cantrell, Community Development Director Ben Bryner, City Engineer Larry Wright, City Attorney Sarah Ross, and City Secretary Christine Loven. WS-1 Discussion of residential carport regulations Community Development Director Ben Bryner presented this item noting all residential carports require approval of a Special Use Permit (SUP) by the City Council, and the Land Development Code (LDC) contains regulations requiring setback, size, roof, and exterior material standards. He presented amendments to the LDC which eliminates need for the SUP approval when in compliance with the minimum standards. There was discussion regarding screening, setbacks, elevations, and corner lots. Director Bryner stated he would bring this item forward, incorporating the Council direction, at a future meeting. WS-2 Discussion of updated branding on street signs Assistant City Manager Adrienne Lothery presented this proposal to begin replacing intersection signs with the monogram logo, noting this was one of the priorities from the Council’s Priority Setting Workshop. She presented two potential layouts for illuminated signs at 12 signalized intersections. There was discussion regarding the color and Council directed staff to have the company to provide proto-type signage for their review, prior to ordering all the signs. City Council Minutes January 7, 2025 City of Colleyville Page 2 WS-3 Discussion of the Colleyville Business Center relocating to The Village Assistant City Manager Mark Wood provided this proposal to relocate the Colleyville Business Center to The Village, as the current lease on Colleyville Boulevard will expire in April and is non-renewable. Manager Wood stated the City would lease a 5,208 square foot space and sublease 1,844 square feet to the Chamber of Commerce, and the City would then rent out the remaining eight offices and conference room. The City Council directed staff to move forward with the lease to bring before the Council for formal action. WS-4 Discussion of the January 7, 2025, City Council regular agenda items There was no discussion of this item. Mayor Lindamood closed the Worksession at 6:06 p.m. and called the Executive Session to order. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.074 - Personnel - deliberate the appointment, employment, evaluation, or duties of a Finance Director Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect There was no action taken and Mayor Lindamood adjourned Executive Session at 7:03 p.m. Mayor Lindamood called the regular meeting of the City Council to order at 7:10 p.m. and called the roll. City Council Minutes January 7, 2025 City of Colleyville Page 3 ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. INVOCATION: Mayor Bobby Lindamood PLEDGE OF ALLEGIANCE: City Attorney Sarah Ross 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-25-5001 Mayor Lindamood read Resolution R-25-5001 in its entirety and stated this Resolution is formal approval of hiring Cassie Smith, as the City’s Finance Director. City Manager Jerry Ducay and Mayor Lindamood reviewed Mrs. Smith’s resume and work history. Mayor Lindamood opened and closed the public hearing without any speakers. Councilmember Graves made a motion to approve Resolution R-25-5001, seconded by Councilmember Holt Gunderson. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Mayor Lindamood and the City Council provided announcements regarding community news and upcoming events. 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-25-5002 4a Approval of the minutes of the regular City Council meeting of December 17, 2024 Mayor Lindamood read Resolution R-25-5002 in its entirety. There was no discussion and Mayor Lindamood opened and closed the public hearing without any speakers. Councilmember Alphonso made a motion to approve Resolution R-25- 5002, seconded by Deputy Mayor Pro Tem Richardson. City Council Minutes January 7, 2025 City of Colleyville Page 4 The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a Ordinance O-25-2312 Consideration of an amendment to the Planned Unit Development - Commercial district for The Village at Colleyville for consideration of a specific use of a prayer room to be allowed within The Village at Colleyville Addition, Case ZC24-024 Mayor Lindamood read the caption of Ordinance O-25-2312. Community Development Director Ben Bryner presented this request for an amendment to the existing Village at Colleyville PUD-C Planned Unit Development – Commercial ordinance to allow for prayer, ministry, counseling, and religious study activities within The Village. The amendment is to allow the Colleyville Prayer Room to relocate to a suite in The Village at Colleyville. There was discussion regarding parking and other uses within The Village. At the request of the Council, applicant Pastor Alvaro Matehuala came forward to answer questions of the City Council. Pastor Matehuala told of the good work within the community which the Prayer Room has provided. He stated The Prayer Room has been in Colleyville over 40 years, and the landlord has had to raise rent and The Prayer Room cannot afford to stay in the current location, but wanted to stay in Colleyville. He also reviewed the size of groups, hours of operation, and the use of a piano and acoustic guitar. Mayor Lindamood opened the public hearing. Speaking in opposition were Douglas Gilliand, 55 Main Street, and Debbie Pilgrim, 33 Main Street. There were no others wishing to speak and Mayor Lindamood closed the public hearing. Mayor Lindamood asked Pastor Matehuala if there is a timeline for when the Prayer Room must leave the current location, to which he responded they could continue the lease on a month-to-month basis. Mayor Lindamood asked Pastor Matehuala to meet with the residents in The Village to answer their concerns, as he would like to table the ordinance to February 4, 2025, to allow time for further consideration. City Council Minutes January 7, 2025 City of Colleyville Page 5 Mayor Lindamood made a motion to table Ordinance O-25-2312 to a date certain of February 4, 2025, seconded by Councilmember Graves. The motion to table was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 5b Ordinance O-25-2313 Consideration of an amendment to a Planned Unit Development – Commercial Ordinance to allow for office and medical office buildings, being Tract 1, Abstract 1154, R H McEwing Survey, located at 8060 Precinct Line Road, Case ZC24-027 Mayor Lindamood read the caption of Ordinance O-25-2313. Community Development Director Ben Bryner presented the request to allow for an amendment to an existing PUD-C Planned Unit Development – Commercial ordinance to allow for office and medical office use. The amendment would modify the site plan, and allow for the development of office and medical office buildings, by splitting the property into four separate tracts. If approved and once the property was split, three office and medical office buildings and a drive-through restaurant would be built. Director Bryner stated the applicant is also requesting to reduce the masonry (brick and stone) materials of the elevations from 90% to 63%. There was discussion regarding the landscape plan. Applicant Paul Moss provided a presentation on the previous building which he has built and explained the request to reduce the masonry materials is to provide a uniform appearance on the four lots. He and the City Council also discussed the coloring and landscape. Mayor Lindamood opened and closed the public hearing without any speakers. This was a first reading and no action was taken. 5c Ordinance O-25-2314 Consideration of a Special Use Permit to allow for a Daycare Center on a portion of Lot 1, Block 1, Towne Center Animal Hospital, located at 4313 Colleyville Boulevard, Case ZC24-028 Mayor Lindamood read the caption of Ordinance O-25-2314. City Council Minutes January 7, 2025 City of Colleyville Page 6 Community Development Director Ben Bryner presented this item and noted City Manager Ducay has been in conversation with the developer to seek elevation changes and nicer landscape plan. Kartuvia Patel, Allen, TX, Engineer of Record, came forward to answer questions of the City Council. City Manager Ducay directed the applicant to install a knee-wall with the wrought iron fence to be placed on top of the wall, and to make the requested elevation changes, and change the exit door, noting this side of the building fronts Colleyville Boulevard. There was additional discussion of the landscaping. Mr. Patel stated he would have to speak with the designer and owners, as this was not the usual design for the franchise, before making a commitment and he will do so before the next meeting and will meet with City staff. Mayor Lindamood opened and closed the public hearing without any speakers. This was a first reading and no action was taken. 5d Ordinance O-25-2315 Consideration of a change of zoning from AG Agricultural to CC-1 Village Retail, being Tract 2P, Abstract 973, Absalom J Lott Survey, located at 6312 Colleyville Boulevard, Case ZC24-029 Mayor Lindamood read the caption of Ordinance O-25-2315. Community Development Director Ben Bryner presented this request which would allow for a commercial development. Director Bryner stated the applicant has provided a letter from a consultant stating the development impact on the wetlands is feasible, therefore, the City will require approval from the Army Corps of Engineers prior to the site plan being approved. There was discussion of the tree types on the property, tree mitigation, and replacement. The City Arborist will prepare a report to be provided to the City Council at the next meeting. City Engineer Larry Wright stated the property is in the 500-year plain, but is not the effective flood plain until FEMA makes it an effective map. He noted preliminary drainage analysis indicates no adverse effect, however, the Army Corps of Engineers would have to be advised, and FEMA and the Army Corp would have to direct what regulations would be required. Samantha Ritz, Civil Engineer for the project was present and answered questions of the City Council. Mayor Lindamood opened and closed the public hearing without any speakers. This was a first reading and no action was taken. City Council Minutes January 7, 2025 City of Colleyville Page 7 5e Ordinance O-25-2316 Amending the City’s fee schedule by amending and restating Section 2-26 of the Colleyville, Texas, Code of Ordinances, establishing fees and charges for City services Mayor Lindamood read the caption of Ordinance O-25-2316. Community Development Director Ben Bryner presented this item noting a full presentation was provided to the City Council at the December 3, 2024 Worksession. He reviewed the fees to be changed, noted staff had benchmarked area cities fees, and these recommendations are within range of the surrounding cities. Mayor Lindamood opened and closed the public hearing without any speakers. This was a first reading and no action was taken. 5f Ordinance O-25-2317 Amending Chapter 18 of the Code of Ordinances by adopting the 2024 International Codes and the 2023 National Electric Code Mayor Lindamood read the caption of Ordinance O-25-2317. Community Development Director Ben Bryner stated this item was presented to City Council at the December 3, 2024 Worksession and seeks approval to adopt the 2024 Editions of the Internal Codes and 2023 Edition of the National Electric Code. He noted the Property Maintenance Code is included in this adoption and has not previously been adopted, but noted it will be a very helpful tool for the Code Enforcement Officer. Director Bryner also noted staff is requesting the new codes be adopted every three years. There was general discussion on the need and usefulness of the Property Maintenance Code and need to stay current with code adoption. Mayor Lindamood opened and closed the public hearing without any speakers. This was a first reading and no action was taken. 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-25-5003 Consideration of a replat with a waiver for lot width for Lot 1, Block A, Alverson Addition, being located at 605 Beverly Drive, Case PC24-014 Mayor Lindamood read Resolution R-25-5003 in its entirety. City Council Minutes January 7, 2025 City of Colleyville Page 8 Community Development Director Ben Bryner presented this item and noted the property had been platted by metes and bounds and has existed in this configuration for many years because it is an older neighborhood originally platted as a block. The applicant is seeking the replat in anticipation of future building permits. Mayor Lindamood opened and closed the public hearing without any speakers. Councilmember Holt Gunderson made a motion to approve Resolution R- 25-5003, seconded by Councilmember Raine. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 7. CITIZEN COMMENTS Mayor Lindamood expressed his condolences to Kathy Hadley in the passing of her mother Julia White. 8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, JANUARY 7, 2025 - READING AND PUBLIC HEARING - RESOLUTION R- 25-5004 This resolution was not needed. 9. ADJOURNMENT There being no further business before the City Council, Mayor Lindamood adjourned the meeting without objection by the City Council at 9:08 p.m. APPROVED BY A VOTE OF 6 AYES, 0 NAYS, ON THIS THE 22ND DAY OF JANUARY 2025. Minutes taken and prepared by: Christine Loven, TRMC City Secretary