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HomeMy WebLinkAboutCity Council-Minutes-12/3/2024 City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL AGENDA 100 Main Street, Colleyville, Texas, 76034 TUESDAY, DECEMBER 3, 2024 HEROES PARK GROUNDBREAKING SOUTH LOT - CITY HALL 5:00 P.M. WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM - THIRD FLOOR CALL TO ORDER WS-1 Discussion of the Cheek-Sparger Road Intersection Study WS-2 Discussion of adopting the current International Building Code series to include the Property Maintenance Code WS-3 Discussion of Building Permit Fees WS-4 Discussion of the December 3, 2024, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:00 P.M. CITY COUNCIL CHAMBERS City Council Agenda December 3, 2024 City of Colleyville Page 2 INVOCATION: Farzin Hamraee, Baha'I Community PLEDGE OF ALLEGIANCE: City Attorney Nicole Corr 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-24-4993 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-24-4994 4a Approval of the minutes of the regular City Council meeting of November 19, 2024 4b Approval of rejecting all bids for the Justice Center Roof Rehabilitation Project 4c Approval of an amendment to the Professional Services Agreement with Westwood Professional Services, Inc., amending the design parameters for the FY2025 Green Ribbon Project to include two additional locations, in an amount not to exceed $94,500.00, and authorizing the City Manager to execute the amendment 4d Casting the City's 17 ballots for the election to the Tarrant Appraisal District Board of Directors 5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a Ordinance O-24-2305 Consideration of a Special Use Permit to allow for a fence on Lot 1, Block 1, Chelsea Park Addition, located at 5000 Chelsea Drive, Case ZC24-020 5b Ordinance O-24-2306 Consideration of changing the zoning from AG Agricultural to CC-1 Village Retail on Lot 2, Block 1, First Baptist Church Addition, located at 1007 Church Street, Case ZC24-021 5c Ordinance O-24-2307 Consideration of a Special Use Permit to allow for a fence on Lot 16, Block 8, Oak Crest Hills Addition, located at 405 Oak Valley Drive, Case ZC24-022 5d Ordinance O-24-2308 Appeal of decision of denial by the Planning and Zoning Commission for consideration of a Special Use Permit to allow for a residential carport on Lot 8, Block 1, Arbor Estates Addition, located at 2401 Spruce Court, Case ZC24-023 City Council Agenda December 3, 2024 City of Colleyville Page 3 5e Ordinance O-24-2309 Consideration of a Special Use Permit for a reduction in parking on Lot 1, Block 1, Gonzalez Addition, located at 6609 Colleyville Boulevard, Case ZC24-026 5f Ordinance O-24-2310 Amending Ordinance O-23-2256 relating to the Fiscal Year 2024 budget 5g Ordinance O-24-2311 Amending Sections 3A and 3B of the Water and Sewer Policy and Procedure manual as contained in the Code of Ordinances of the City of Colleyville, Texas, adjusting water and wastewater volumetric rates to pass through changes from the Trinity River Authority 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-24-4995 Consideration of a Preliminary/Final Plat for the Oak Creek Subdivision, being Lot 1, Block 1, Allzim Acres Addition and Tracts 2A7B, 2ABC, and 2A9A, Abstract 533, Mary M Freeman Survey, located at 7209 John McCain Road and 7215 John McCain Road, Case PC24-012 6b Resolution R-24-4996 Consideration of a Preliminary/Final Plat for The Bluffs of Colleyville Subdivision, being Tracts 1B1, 1B2, 1C1, and 1B3, Abstract 294, Robert Chowning Survey and Lot 1, Block 1, Cero Addition, located at 2417 Wilkes Drive and 6900 Pool Road, Case PC24-013 7. CITIZEN COMMENTS 8. REPORTS Colleyville Center Advisory Committee Minutes - August 19, 2024 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, DECEMBER 3, 2024 - READING AND PUBLIC HEARING - RESOLUTION R-24-4997 10. ADJOURNMENT City Council Agenda December 3, 2024 City of Colleyville Page 4 I hereby certify this agenda was posted on City Hall bulletin boards Wednesday, November 27, 2024 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL MINUTES 100 Main Street, Colleyville, Texas, 76034 TUESDAY, DECEMBER 3, 2024 Mayor Bobby Lindamood called the Colleyville City Council Worksession to order on Tuesday, December 3, 2024, at 5:30 p.m. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Fire Chief Mark Cantrell, Community Development Director Ben Bryner, Building Official Greg Goodrich, Code Enforcement Officer Kerk Gray, Public Works Director Amber Beard, Capital Projects Program Manager Elijah Dorminy, City Attorney Nicole Corr, and City Secretary Christine Loven. WS-1 Discussion of the Cheek-Sparger Road Intersection Study Director of Public Works Amber Beard provided an introduction for Kimley Horn Project Team Member, Lucy Cunningham. Ms. Cunningham reviewed the methodology and analysis results of the Cheek-Sparger Road at Bedford Road intersection study. Based on the study, Kimley Horn recommended a roundabout be placed at this intersection with a bypass lane in future years. Kimley Horn also studied the Cheek-Sparger Road at Martin Parkway intersection and recommended a traffic signal; with the assumption, Cheek-Sparger Road will be expanded. There was general discussion regarding the timeline of the project, traffic counts, and current and future needs. City Council asked Kimley Horn to investigate an adjustment to the west turn lane and right-of-way on the Bedford Road roundabout and expressed interest in proceeding. The City Council noted the traffic signal at Martin Parkway will be evaluated at a later date. WS-2 Discussion of adopting the current International Building Code series to include the Property Maintenance Code Community Development Director Ben Bryner presented this item noting the City currently operates under the 2018 International Code and 2020 National Electric Code and NCTCOG amendments. He stated the purpose of this item is to seek approval to establish a program to adopt the codes on a three-year cycle, and offset by one year for the I-Codes and two years for the NEC and limit the City Council Minutes December 3, 2024 City of Colleyville Page 2 adoption of regional amendments. Director Bryner reviewed the major code changes in each code category, stated the International Property Maintenance Code is part of the codes package, and would provide for regulation of minimum maintenance requirements for existing buildings, which are not currently in place. There was discussion regarding lithium ion batteries, the property maintenance codes, and timeline for implementation. City Council directed staff to move forward with bringing an ordinance before them at a future meeting. WS-3 Discussion of Building Permit Fees Community Development Director Ben Bryner presented this item, which provided a review of building permit fees. Staff recommends increasing fees from $0.80 sq. ft. to $1.00 sq. ft. for remodels and accessory buildings, from $75 to $100 for mechanical, electrical, plumbing, sign, and fence permits and from $50 to $100, the fence permit. Director Bryner noted the increase would provide for Colleyville to be in alignment with surrounding cities and to ensure development covers a portion of costs for compliance. City Council directed staff to move forward with preparing an ordinance for City Council action. WS-4 Discussion of the December 3, 2024, City Council regular agenda items There was no discussion and Mayor Lindamood adjourned the Worksession at 6:21 p.m. and called the Executive Session to order. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect City Council Minutes December 3, 2024 City of Colleyville Page 3 There was no action taken and Mayor Lindamood adjourned Executive Session at 7:10 p.m. Mayor Lindamood called the regular meeting of the City Council to order at 7:17 p.m. and called the roll. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. INVOCATION: Martin Schmidt, Baha'I Community PLEDGE OF ALLEGIANCE: City Attorney Nicole Corr 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-24-4993 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Mayor Lindamood and the City Council provided announcements regarding community news and upcoming events. 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-24-4994 4a Approval of the minutes of the regular City Council meeting of November 19, 2024 4b Approval of rejecting all bids for the Justice Center Roof Rehabilitation Project 4c Approval of an amendment to the Professional Services Agreement with Westwood Professional Services, Inc., amending the design parameters for the FY2025 Green Ribbon Project to include two additional locations, in an amount not to exceed $94,500.00, and authorizing the City Manager to execute the amendment 4d Casting the City's 17 ballots for the election to the Tarrant Appraisal District Board of Directors Mayor Lindamood read Resolution R-24-4994 in its entirety. Public Works Director Amber Beard presented items 4b and 4c, and City Secretary Christine Loven presented item 4d. City Council Minutes December 3, 2024 City of Colleyville Page 4 There was discussion regarding the candidates for 4d. Mayor Lindamood opened and closed the public hearing without any speakers. Mayor Lindamood made a motion to approve Resolution R-24-4994, casting nine ballots to Michael Alfred and eight ballots to Sayeda Syed for the Tarrant Appraisal District Board of Directors, seconded by Councilmember Graves. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a Ordinance O-24-2305 Consideration of a Special Use Permit to allow for a fence on Lot 1, Block 1, Chelsea Park Addition, located at 5000 Chelsea Drive, Case ZC24-020 Mayor Lindamood read the caption of Ordinance O-24-2305. Community Development Director Ben Bryner reviewed the request to allow for the replacement of an existing 6-foot wood fence with an 8-foot wood fence along Glade Road. There was discussion of fence heights in the neighborhood and progress and state of the current structure. The applicant was not present and Mayor Lindamood asked staff to advise the applicant they would like him to attend the next meeting. Mayor Lindamood opened and closed the public hearing without any speakers. This was a first reading and no action was taken. 5b Ordinance O-24-2306 Consideration of changing the zoning from AG Agricultural to CC-1 Village Retail on Lot 2, Block 1, First Baptist Church Addition, located at 1007 Church Street, Case ZC24-021 Mayor Lindamood read the caption of Ordinance O-24-2306. Community Development Director Ben Bryner noted the property is part of the CrossCreek campus and stated the rezoning request is to allow for a new storage and office building in the future. City Council Minutes December 3, 2024 City of Colleyville Page 5 Mayor Lindamood opened and closed the public hearing without any speakers. This was a first reading and no action was taken. 5c Ordinance O-24-2307 Consideration of a Special Use Permit to allow for a fence on Lot 16, Block 8, Oak Crest Hills Addition, located at 405 Oak Valley Drive, Case ZC24-022 Mayor Lindamood read the caption of Ordinance O-24-2307. Community Development Director Ben Bryner presented this request for approval of an SUP to allow for a wrought iron fence 6-foot in height and a portion of a wood fence to encroach into the required street side yard setback and to be placed along the property line. There was discussion of the previous right-of-way dedication and the side yard setback. Mayor Lindamood opened the public hearing. Osmama Nashed, Ana Consultants, 5000 Thompson Terrace, stated the Planning and Zoning and Commission requested the screening material to be removed from the fence, but the applicant would like it to remain, as the shrubs have not matured to a point to provide privacy. There was no one else wishing to speak and Mayor Lindamood closed the public hearing. This was a first reading and no action was taken. 5d Ordinance O-24-2308 Appeal of decision of denial by the Planning and Zoning Commission for consideration of a Special Use Permit to allow for a residential carport on Lot 8, Block 1, Arbor Estates Addition, located at 2401 Spruce Court, Case ZC24-023 Mayor Lindamood read the caption of Ordinance O-24-2308. Community Development Director Ben Bryner presented this appeal of the Planning and Zoning Commission denial. He stated a super-majority vote is required. Director Bryner stated the applicant is requesting an SUP to allow a residential carport to remain, though the carport was not permitted and exceeds carport size and setback regulations. City Council Minutes December 3, 2024 City of Colleyville Page 6 There was discussion of the structure and a fine. At the City Council’s request, applicant Joe Chiles, 2401 Spruce Court, came forward to answer questions. Mr. Chiles stated he has no excuse for not obtaining a permit. He stated the house had set empty for several years before he purchased it a year and half ago. He asked City Council to see the upgrades already done to the house and stated he and his wife wanted to remain in Colleyville. Mayor and Council questioned Mr. Chiles regarding the work performed and possible solutions for compliance. Mayor Lindamood opened the public hearing. Melanie Harris, 2403 Spruce Court, and Ellen Stotmeiter, 2306 Carlisle Avenue did not wish to speak but registered support for this item. Speaking in support of this item were Lora Shumate, 2407 Spruce Court, Vicki Chiles, 2401 Spruce Court, John Schepps, 3325 Burninglog Drive, Grapevine, Gary Case, 5607 Poplar Court West, Thomas Harris, 2403 Spruce Court, and Eric Holland, 5500 Sycamore Drive. There were no others wishing to speak and Mayor Lindamood closed the public hearing. There was general discussion regarding finishing the carport to be an accessory building and assessing a fine. Mayor Lindamood requested Mr. Chiles meet with City staff to review options before the next meeting. This was a first reading and no action was taken. 5e Ordinance O-24-2309 Consideration of a Special Use Permit for a reduction in parking on Lot 1, Block 1, Gonzalez Addition, located at 6609 Colleyville Boulevard, Case ZC24-026 Mayor Lindamood read the caption of Ordinance O-24-2309. Community Development Director Ben Bryner stated the applicant is requesting a reduction in parking from 27 spots to 18 to allow for a new 5,497 square foot training and baseball facility, which the applicant states will not need the amount of required parking as it is highly specialized one-on-one training, by appointment. Director Bryner reviewed the Land Development Code Parking Requirement and stated the applicant is working with the neighboring business for a shared drive access. City Council Minutes December 3, 2024 City of Colleyville Page 7 City Manager Jerry Ducay stated he understands this is not a zoning request, however, as this business is located in the Light Manufacturing district, he would like to take advantage of the SUP request to look at the elevations, related to the architecture and landscaping, as both would be a nice feature, though the use is utilitarian. Director Bryner stated the applicant is present and there was some discussion regarding the site plan, however, he does not know the applicant’s timeline for being able to provide the elevations. City Manager Ducay suggested if there was a procedural approval of the parking issue, the SUP could be contingent upon an architectural and landscape review of some sort. Mayor Lindamood asked if the applicants are aware or have talked about these suggestions. Director Bryner stated he is not aware of the applicant’s timeframe. Mayor Lindamood also inquired on the ingress and egress at the back of the property and the shared access. He stated he would like to see a site plan which addresses this, and how it will back up to Ross Downs. There was general discussion regarding the parking calculation for the use. Russell Motz and Preston Motz, the applicants, came forward to explain the business use and answer questions of the City Council. Russell Motz discussed their working and development relationship with the neighboring business and stated he is aware of Colleyville standards and the facility will be appropriate for Colleyville. Russell Motz also stated he has elevations, but not the landscape plan, although he does understand about the 20-foot buffer. Preston Motz discussed the training facility and how it will operate. Mayor Lindamood opened and closed the public hearing without any speakers. This was a first reading and no action was taken. 5f Ordinance O-24-2310 Amending Ordinance O-23-2256 relating to the Fiscal Year 2024 budget Mayor Lindamood read the caption of Ordinance O-24-2310. Assistant City Manager Mark Wood presented this item noting the ordinance provides for FY24 excess funds to be transferred to the capital projects funds. There were no questions. Mayor Lindamood opened and closed the public hearing without any speakers. This was a first reading and no action was taken. City Council Minutes December 3, 2024 City of Colleyville Page 8 5g Ordinance O-24-2311 Amending Sections 3A and 3B of the Water and Sewer Policy and Procedure manual as contained in the Code of Ordinances of the City of Colleyville, Texas, adjusting water and wastewater volumetric rates to pass through changes from the Trinity River Authority Mayor Lindamood read the caption of Ordinance O-24-2311. Assistant City Manager Mark Wood presented this item and reviewed the recommendations of the Water and Wastewater Rate Advisory Committee which have been implemented since 2016. He stated the base and volumetric rates are reviewed and updated on an annual basis and the new base rates are reflected in bills sent in October to coincide with the City fiscal year. The new volumetric rates are reflect on the January bills to coincide with the Trinity River Authority’s rate changes. There was discussion regarding the rates and providing an exemption from the TRA 5% rate for 65 and over. Mayor Lindamood opened the public hearing. Sayeda Syed, 6700 Sapphire Circle North, suggested not using the volumetric rate, but instead put a tax in place per water connection. There were no others wishing to speak and Mayor Lindamood closed the public hearing. There was discussion regarding rates and when the funds will be used. This was a first reading and no action was taken. 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-24-4995 Consideration of a Preliminary/Final Plat for the Oak Creek Subdivision, being Lot 1, Block 1, Allzim Acres Addition and Tracts 2A7B, 2ABC, and 2A9A, Abstract 533, Mary M Freeman Survey, located at 7209 John McCain Road and 7215 John McCain Road, Case PC24-012 Mayor Lindamood read Resolution R-24-4995 in its entirety. Community Development Director Ben Bryner reviewed the plat and answered questions of the City Council. Mayor Lindamood opened and closed the public hearing without any speakers. City Council Minutes December 3, 2024 City of Colleyville Page 9 Councilmember Alphonso made a motion to approve Resolution R-24- 4995, seconded by Deputy Mayor Pro Tem Richardson. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 6b Resolution R-24-4996 Consideration of a Preliminary/Final Plat for The Bluffs of Colleyville Subdivision, being Tracts 1B1, 1B2, 1C1, and 1B3, Abstract 294, Robert Chowning Survey and Lot 1, Block 1, Cero Addition, located at 2417 Wilkes Drive and 6900 Pool Road, Case PC24-013 Mayor Lindamood read Resolution R-24-4996 in its entirety. Community Development Director Ben Bryner reviewed the plat and answered questions of the City Council. Mayor Lindamood opened and closed the public hearing without any speakers. Councilmember Raine made a motion to approve Resolution R-24-4996, seconded by Councilmember Holt Gunderson. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 7. CITIZEN COMMENTS Sayeda Syed, 6705 Sapphire Circle N., thanked the City Council for the votes to the Tarrant Appraisal District Board of Directors. She also asked City Council to consider have special designated parking for wounded service members which would be located near handicap parking spaces. 8. REPORTS Colleyville Center Advisory Committee Minutes - August 19, 2024 There was no discussion of this item. City Council Minutes December 3, 2024 City of Colleyville Page 10 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, DECEMBER 3, 2024 - READING AND PUBLIC HEARING - RESOLUTION R-24-4997 This resolution was not needed. 10. ADJOURNMENT There being no further business before the City Council, Mayor Lindamood adjourned the meeting without objection by the City Council at 9:53 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, ON THIS THE 17TH DAY OF DECEMBER 2024. Minutes taken and prepared by: Christine Loven, TRMC City Secretary