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HomeMy WebLinkAboutTree Board-Minutes-12/19/2024 City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE TREE BOARD AGENDA 100 Main Street, Colleyville, Texas, 76034 Executive Conference Room - Third Floor THURSDAY, DECEMBER 19, 2024 - 10:30 AM 1. CALL TO ORDER 2. REGULAR AGENDA ITEMS 2a 2b 2c 2d Development of Parkway Tree Grant Program Evaluate Street Tree List Establish Planting and Maintenance Guidelines Set date for next meeting 3. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Monday, December 16, 2024, by 5:00 p.m. Jacquelyn Reyff Planning Manager A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE TREE BOARD MINUTES 100 Main Street, Colleyville, Texas, 76034 Executive Conference Room - Third Floor THURSDAY, DECEMBER 19, 2024 1. CALL TO ORDER The City of Colleyville Tree Board Meeting was called to order on December 19, 2024 at 10:30 a.m. Roll Call Present: Scotty Richardson, John Hillebrand, Tom Morr, and Kris Potts Staff Present: Adrienne Lothery, Ben Bryner, Jacquelyn Reyff, Joe Flynn, Lisa Escobedo, and Chris Pham 2. REGULAR AGENDA ITEMS 2a Development of Parkway Tree Grant Program Kris Potts presented the Parkway Tree Grant Program to the Tree Board. He explained that the Parkway Tree Grant Program would provide reimbursement funds to residents and HOAs to assist with parkway tree plantings. He presented options to the Board regarding funding and asked the board how funding should be administered. The Tree Board explored the available options, including funding by street type, road length, or number of trees. The Tree Board asked Lisa Escobedo how funding was administered for the Beautification Committee’s grant programs. She stated that applications were reviewed by the Beautification Committee and that projects were reimbursed 50% of their costs up to a maximum amount. The Tree Board made the determination that grants should be available to residents and HOAs who would commit to planting and maintaining a minimum number of 3 trees and that funding would be provided for projects with a maximum project cost of $20,000. Tom Morr inquired about whether parkway trees within private subdivisions would be included in the tree planting program. There was discussion amongst the board whether the Parkway Tree Grant Program should be provided for roads within subdivisions, or if the funding should be limited to plantings along major thoroughfares identified in the Master Thoroughfare Plan. The Tree Board concluded the discussion by agreeing Tree Board Meeting Minutes December 19, 2024 City of Colleyville Page 2 that for the first phase of the program, it would be best to prioritize major thoroughfares and to focus funds on public streets with major visibility. Phase 2 of the program would add interior streets as options for grant funding. The Tree Board then discussed how applications would be reviewed and approved. There was discussion amongst the board whether the applications would require review from the Tree Board and who would be the approving body. Staff stated that the Beautification Committee would be the final approval, but that the Tree Board could have as much involvement in the process as they deemed fit. The Tree Board concluded that the staff arborist would do a review of any grant applications, and valid applications would be sent directly to the Beautification Committee. 2b Evaluate Street Tree List Kris Potts presented a draft street tree list to the board. The tree list identified trees that were best suited on Exterior Streets and trees that were better suited within neighborhoods based on visibility and design criteria. The tree board inquired about how the street tree list was comprised, to which staff stated they were chosen based on height and whether trees had more horizontal or vertical growth patterns. The board inquired about whether different species would be allowed and what avenues applicants could take if they had different preferred species. The board and staff concluded that applicants could contact the city to discuss if different species were requested. 2c Establish Planting and Maintenance Guidelines Kris Potts presented a list of maintenance and planting guidelines that would be required as part of tree plantings. The board inquired where the guidelines were made available and how they would be enforced. Kris Potts stated that the guidelines could be included as part of the application and that acknowledgement of the planting standards could be made required. City staff stated that proper tree planting could be made a determining factor in the grant fund administration and that an on-site inspection would be done prior to reimbursement. 2d Set date for next meeting Kris Potts presented to the board the future agenda items. The next goal of the board would be to establish future plantings in city projects and parks. He presented the work that has been done so far, including a Parks Tree Survey which tracked the overall health of trees within all Colleyville Parks and the status of an RFP to remove dead, diseased, and hazardous trees. The board inquired about the goals of future Tree Board Meeting Minutes December 19, 2024 City of Colleyville Page 3 projects and their involvement on plantings. John Hillebrand asked whether maps which showed current plantings and irrigation lines could be made available to plan future plantings. City staff and the board discussed how to determine what areas had working irrigation for plantings. The Board and staff discussed what date would work best for a future meeting date and what frequency they would be meeting. The Board determined that the next meeting date would be January 23, 2025 and that the board would meet as needed. 4. ADJOURNMENT The meeting adjourned at 11:30 a.m. The minutes were written and prepared by: Christopher Pham Planner The meeting minutes were approved on January 23, 2025 by a vote of 3-0.