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Home My WebLink AboutCity Council-Agenda Packets-3/5/2002 City of ~ Texas AGENDA CITY COUNCIL MEETING 5400 BRANSFORD ROAD March 5, 2002 5:15 P.M. - 6:00 P.M. - PRE-COUNCIL AGENDA PC-1. Discussion of March 5, 2002, City Council Regular Agenda Items PC-2. Discussion and consideration of the Shadowood Homeowner's request for acceptance of streets PC-3. Discussion of City of Colleyville Annual Work Plan PC-4. Discussion of a proposed City of Colleyville policy adopting Economic Development Incentives REGULAR AGENDA 6:45 P.M. - CALL TO ORDER ROLL CALL 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Legal - Potential Litigation - Explorer Pipeline Legal - Potential Litigation - Irricon Sec. 551.071 - Sec. 551.071 - P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 577-7575 7:30 P.M. - RESUME REGULAR MEETING INVOCATION: Reverend Lee Johnson, Bear Valley Community Church PLEDGE OF ALLEGIANCE: Ross Foster, City Attorney 2. CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS, AND ANNOUNCEMENTS, PROCLAMATIONS, OR PRESENTATIONS PRESENTATION - Jan Nelson representing the Arts Council of NorthEast Tarrant County will make a presentation to Councilmembers in appreciation of the City's support of the arts CONSENT: 3. READING AND PUBLIC HEARING - Resolution R-02-1919 - Consent Items: a. Approval of minutes of the regular City Council meeting of February 19, 2002 b. Approval of an Interlocal Agreement with the City of Bedford for Animal Control Services PUBLIC HEARINGS: 4. READING AND PUBLIC HEARING - Resolution R-02-1920 - Approval of a request by Frank A. Ritz, Ritz Properties to move a portable building to Lot 1, Block 1, People's Bank Addition located at 5712 Colleyville Boulevard, Case G- 02-002 5. READING AND PUBLIC HEARING -Resolution R-02-1921 - Approval of the TxDOT Funding Agreement for the construction improvements at SH26 and John McCain Road TABLED ITEMS: 6. CONSIDERATION OF RESOLUTION R-02-1916 - Approval of an agreement with Carter and Burgess to prepare an update of the Colleyville Comprehensive Parks, Recreation and Open Space Master Plan, in the amount of $9,704 REPORTS: 7. PLANNING & ZONING COMMISSION MINUTES - February 11, 2002 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA ACTION/RESOLUTION: 9. DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF MARCH 5, 2002 - Reading and Public Hearing - Resolution R-02-1922 ADJOURNMENT: 10. ADJOURNMENT I hereby certify the above agenda was posted on the bulletin board at City Hall on Friday, March 1, 2002, at 4:30 p.m. Cynthia Singleton, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.577.7575, and reasonable accommodations will be made to assist you. ccece PRE-COUNCIL To,", AGENDA BRIEFING For mtg. : 03/05/02 CMO Approval: Item #: PC-1 DEPT. : CITY COUNCIL SUBJECT: Discussion of March 5, 2002 City Council Regular Agenda Items Previous Action: None BackQround This item provides the opportunity for the City Council to discuss the March 5, 2002, City Council regular agenda items. 'r ~ CITYMA~fR~~ D~MENT HE FINANCIAL REVIEW (IF NECESSARY) ~--_.._._._--_.-.._-,--_..._.-."._--_.__.~_..._~_._--~....._..,--,."-_._.~._'~.. -..-...-- --'--"-~"""~'-'-'-'---'----"-"'~-----"'-~---'~'-.-. ~en= ~ ~\..y PRE-COUNCIL Tw, AGENDA BRIEFING For mtg. : 03/05/02 CMO Approval: Item #: PC-2 Previous Action: None DEPT. : CITY COUNCIL SUBJECT: Discussion and consideration of the Shadowood Homeowner's request for the acceptance of streets Backoround City Manager Bill Lindley will review the Shadowood Homeowner's request for the acceptance of streets (See attached). CITY~ DEPARTMENT HEAD FINANCIAL REVIEW (IF NECESSARY) ~ MEMORANDUM TO: FROM: SUBJECT: DATE: Mayor and City Council Bill Lindley Shadowood Subdivision March 1, 2002 The Shadowood Subdivision has been discussing with the City over the last few years the possibility of the City accepting the private streets. A few months ago Mr. Rodney Optiz visited with me concerning this issue. During that time, I have received some inquiry from Councilmembers about the process of the City proceeding with this initiative. This item has been placed on the Pre-Council Worksession to provide an opportunity for the staff to receive direction related to this matter. CC@n,ce PRE-COUNCIL Tw, AGENDA BRIEFING For mtg. : 03/05/02 CMO Approval: Item #: PC-3 Previous Action: None DEPT. : CITY COUNCIL SUBJECT: Discussion of City of Colleyville Annual Work Plan Backoround City Manager Bill Lindley will review the proposed City of Colleyville Annual Work Plan (See Attached). CITY~ DEPARTMENT HEAD FINANCIAL REVIEW (IF NECESSARY) Annual Work Plan DRAFT GOAL 1 Customer service will focus on quality with a commitment to continuous improvement, innovation and productivity. · Initiate a study for the implementation of a citywide Customer Inquiry Tracking System. ACTIVITY: Initiate 3rd Quarter · Partner with the Colleyville Area Chamber of Commerce in a public involvement program for State Highway 26 construction. ACTIVITY: All Quarters · Appoint a citizen based Ethics Committee to develop an Ethics Policy for City Council consideration. ACITIVITY: Initiate 1st Quarter GOAL 2 Develop and enhance cooperation with: · Area Independent School Districts (GCISD, KISD and HEB ISO) · Area cities · Colleyville Chamber of Commerce · Tarrant County · Texas Department of Transportation (TxDOT) · Continue cooperative efforts with the Grapevine Colleyville Independent School District in areas identified as mutually beneficial, cost effective and enhancing. ACTIVITY: All Quarters · Participate with the Colleyville Area Chamber in hosting regular "brown-bag" luncheons with business and various City departments. ACTIVITY: All Quarters · Coordinate with TxDOT in the design and construction of State Highway 26 with identification to keeping the project within the specified time-line and construction funding. ACTIVITY: All Quarters GOAL 3 Secure Colleyville as an Employer of Choice. · Implement a citywide Employee Safety Program, with emphasis on field employees. ACTIVITY: 2nd - 4th Quarter · Promote city employee ethics program through training programs. 3rd _ 4th Quarter ACTIVITY: · Develop a customer service-training program with attention on customer service. ACTIVITY: 3rd _ 4th Quarter GOAL 4 Improve Colleyville's aesthetic value. · Participate with Colleyville Proud in the annual citywide clean up program. ACTIVITY: 3rd _ 4th Quarter · Initiate a study regarding the feasibility of removing overhead utility lines and placing underground along State Highway 26 with special emphasis on costs and financing options. ACTIVITY: 3rd _ 4th Quarter GOALS Develop and target long-range planning. · Develop a feasibility study for the evaluation of pursuing the development of a Railtran and Park and Ride services in Colleyville. ACTIVITY: 2nd - 4th Quarter · Evaluate options for the use of the current City Hall and Police Station throuah a communitv needs assessment and evaluation. ACTIVITY: Initiate 4th Quarter '_-'_'_~--,------"._-,..,--,-~____,__.~..____,~,_~._...,.....___.._-.._.n_.'.'..__.......__, "._". · Finalize the State Highway 26 Overlay Study and identify modifications to the Land Use Development Code. ACTIVITY: 2nd Quarter · Initiate a study to update the Water Master Plan Study. ACTIVITY: 2nd - 4th Quarter · Develop and approve a Fund Balance Policy and a Budget Policy ACTIVITY: 2nd - 3rd Quarter GOAL 6 Partnerships with citizens, neighborhoods, and other community groups will be strengthened. · Facilitate public forum information available through the City's website. ACTIVITY: All Quarters · Facilitate the Mayor's quarterly meetings with neighborhood association presidents and/or their representatives. ACTIVITY: All Quarters · Provide assistance and support to the neighborhood associations. ACTIVITY: All Quarters · Meet with the Grapevine-Colleyville Independent School District on a quarterly basis to explore areas of mutual benefit for the citizens of Colleyville. ACTIVITY: All Quarters GOAL 7 Enhance city services through fiscal management and economic development. · Provide management oversight for the FY2002 budget implementation. ACTIVITY: All Quarters _..,_.^..__._....._._.__...,---_._--.~--_._------_.,."_..._-'~-~.~._.~~-_._--_.... · Develop a study reviewing the Developer Impact Fee Ordinance for compliance with new state legislation. 2nd - 3rd Quarter ACTIVITY: · Initiate quarterly meetings with the real estate community to facilitate communication and a forum for the exchange of ideas. ACTIVITY: 3rd _ 4th Quarter · Review and adopt the Plumbing Code, Building Code and Electrical Code and other applicable city codes. ACTIVITY: 2nd - 3rd Quarter · Continue to work with Tax Increment Financing (TIF) District partners to implement plan. ACTIVITY: All Quarters · Partner with the city co-sponsored youth sports associations in supporting the location of regional, state, and national tournaments at City facilities. ACTIVITY: All Quarters · Improve the collection of ad valorem taxes by: Collecting _% of the current year taxes Collecting _ % of the delinquent roll ACTIVITY: All Quarters GOAL 8 Improve the cultural-leisure-recreational activities available to the citizens of Colleyville. · Complete the construction of Kimzey Park renovations. ACTIVITY: 15t Quarter · Review the Park and Open Space Master Plan related to public and private open space to meet the parks needs of the community. ACTIVITY: 2nd - 3rd Quarter . Complete construction of the Cottonbelt Hike and Bike Trail, Phase I. ACTIVITY: 3rd _ 4th Quarter · Complete desiqn of the Cotton belt Hike and Bike Trail. Phase II. ACTIVITY: 3rd _ 4th Quarter . Review the McPherson Park Master Plan for possible modifications to meet the recreational and athletic needs of the community. ACTIVITY: 2nd - 3rd Quarter . Perform a land use study to identify potential open areas available for organized and recreational parks usage. ACTIVITY: 2nd - 3rd Quarter · Continue to work with GCISD to identify and expand the use of practice and play areas to meet the facility needs of the City's co-sponsored youth sports associations. ACTIVITY: All Quarters . Work with the Colleyville Historical preservation Committee for the design and rehabilitation of the Webb House. ACTIVITY: 3rd _ 4th Quarter GOAL 9 Provide a focus on the construction of city facilities and infrastructure. . Provide management oversight for the design and construction of the Colleyville City Hall, Colleyville Public Library, and Colleyville Justice Center. ACTIVITY: All Quarters . Develop a Website information program to provide monthly updates for the construction activity for city facilities and projects. ACTIVITY: All Quarters . Finalize the Street Intersection Studies and identify funding options for approved projects and initiate design and construction for priority projects. ACTIVITY: 2nd - 4th Quarter · Obtain TxOOT engineering design approval and secure funding for John McCain Road realignment. ACTIVITY: 2nd - 4th Quarter · Evaluate and develop an implementation program for identified drainage related projects. ACTIVITY: 2nd - 4th Quarter · Finalize the Railroad Crossing study and identify funding options for approved projects. ACTIVITY: 2nd - 4th Quarter cj[y or CCence PRE-COUNCIL Tw, AGENDA BRIEFING For mtg. : 03/05/02 CMO Approval: Item#: PC-4 DEPT. : CITY COUNCIL SUBJECT: Discussion of a proposed City of Colleyville policy adopting Economic Development Incentives Previous Action: None Backoround City Manager Bill Lindley will review the proposed City of Colleyville policy adopting Economic Development Incentives (See attached). CITY M~ DEPARTMENT HEAD FINANCIAL REVIEW (IF NECESSARY) A RESOLUTION OF THE CITY OF COLLEYVILLE ADOPTING A POLICY FOR ECONOMIC DEVELOPMENT INCENTIVES WHEREAS, Texas State law provides for a home-rule municipality to offer various economic development incentives; and WHEREAS, the economic viability of the City of Colleyville depends upon the City's ability to attract new investment through the location of new business as well as the expansion-retention of existing business; and WHEREAS, the City of Colleyville must enhance its competitiveness with other localities in both the retention, expansion, and attraction of business, and WHEREAS, the Property Redevelopment and Tax Act requires that any City wishing to grant economic development incentives must first establish guidelines that govern consideration of such incentives. NOW, THEREFORE, be it resolved by the City Council of the City of Colleyville, Texas, that I. General Purpose and Objectives The City of Colleyville is committed to the promotion and retention of high quality development in all parts of the City and to an ongoing improvement in the quality of life for its citizens. Insofar as these objectives are generally served by the enhancement and expansion of the local economy, the City of Colleyville will, on a case-by-case basis, give consideration to providing economic development incentives as stimulation for economic development in Colleyville. It is the policy of the City of Colleyville that said consideration will be provided in accordance with the procedures and criteria outlined in this document. Nothing herein shall imply or suggest that the City of Colleyville is under any obligation to provide economic development incentives to any applicant. All applicants shall be considered on a case-by-case basis. II. Criteria Any request for economic development incentives shall be reviewed by the City Council. Their decision shall be based upon an evaluation of the following criteria, which each applicant will be requested to address in narrative format. Emplovment Impact . How many jobs will be brought to Colleyville? . What types of jobs will be created? . What will the total annual payroll be? Fiscal Impact . How much real and personal property value will be added to the tax rolls? . How much direct sales tax will be generated? . How much of other revenues will be generated for the city for such items as franchise payments, occupancy taxes, utility revenues, etc? . How will this project affect existing businesses and/or office facilities? . What City infrastructure construction would be required? . What is the total annual operating budget of this facility projected to be? Communitv Impact . What effect would the project have on the local housing market? . What environmental impact, if any, will be created by the project? . How compatible is the project with the City's comprehensive plan? III. Types of Incentives It is the policy of the City of Colleyville to customize the provisions of economic development incentives on a case-by-case basis. This individualized design of a total incentive package is intended to allow maximum flexibility in addressing the unique concerns of each applicant while enabling the City of Colleyville to better respond to the changing needs of the community. Consideration will be given to providing any type of economic development incentives not prohibited by state or federal law including, but not limited to: tax abatements, in-lieu-of free port exemptions, sales tax grants and other grants in general, as well as participation in infrastructure and waiver of fees. These economic development incentives are in addition to an ongoing tax increment financing program offered by the various taxing entities, which is not a part of this incentive program. The provision of incentives will be subject to the procedural and other requirements outlined in this document as well as those mandated by state or federal law, and by other actions of the City of Colleyville. Nothing within these guidelines shall imply or suggest that the City of Colleyville is under any obligation to provide any incentive to any applicant. All applicants shall be considered on a case-by-case basis. IV. Value of Incentives Following an assessment of the response provided to the criteria contained in Section II, the City Council shall determine whether it is in the best interests of the City of Colleyville that economic development incentives be offered to the applicant. Additional consideration, beyond the criteria, will include such items as the degree to which the projecUapplicant furthers the goals and objectives of the community or meets or compliments a special need identified by the City Council. Tax Abatements: A Tax Abatement may be offered in two categories: 1) Real Property; or 2) Business and Personal Property. Real property abatements may be offered to applicants, which will pursue the construction of new or expanded facilities in which to house the applicable project. The abatement may apply to the value of improvements made. Business Personal property abatements may be offered to applicants, which will pursue the purchase or long-term lease of existing facilities. The abatement will apply to the value of new personal property brought into the taxing jurisdiction. Once a determination has been made that a tax abatement should be offered, the value and term of the abatement will be determined according to the following schedule: Value of Abatable Property $ 1 ,000,OOOto $ 1,999,999 $ 2,000,000 to $ 2,999,999 $ 3,000,000 to $ 3,999,999 $ 4,000,000 to $ 4,999,999 $ 5,000,000 to $ 5,999,999 $ 6,000,000 to $ 6,999,999 $ 7,000,000 to $ 7,999,999 $ 8,000,000 to $ 8,999,999 $ 9,000,000 to $ 9,999,999 $10,000,000 to $10,999,999 Years of Abatement 1 2 3 4 5 6 7 8 9 10 % of Abatement up to 75% up to 75% up to 75% up to 75% up to 75% up to 75% up to 75% up to 75% up to 75% up to 75% Grants in oeneral: The City of Colleyville may agree to extend a grant based on the amount of revenues to be generated by the economic development project to the City of Colleyville for such categories as sales tax, occupancy taxes, utility fees, or similarly related revenues. Infrastructure Participation and Waiver of Fees: The City of Colleyville may agree to a partial or complete cost participation for the extension, construction, or reconstruction of infrastructure necessary for the development of an economic development applicants project. In addition, the City Council may approve the waiver of fees for, but not limited to, permit applicants, utility taps and similar fees. V. Procedural Guidelines Any person, organization or corporation desiring that the City of Colleyville consider providing economic development incentives to encourage location or expansion of operations within the city limits of Colleyville shall be required to comply with the following procedural guidelines. Nothing within these guidelines shall imply or suggest that Colleyville is under any obligation to provide economic development incentives in any amount or value to any applicant. Preliminary Application Steps A. Applicant shall complete an "Application for Economic Development Incentive" as provided by the City. B. Applicant shall address all criteria questions outlined in Section II above in a letter format. C. Applicant shall prepare a plat showing the precise location of the property, all roadways within 200 feet of the site, and all existing land uses and zoning within 200 feet of the site. If the property is described by metes and bounds, a complete legal description shall be provided. Applicant shall complete all forms and information detailed in items A through C above and submit them to the City Manager, City of Colleyville, 5400 Bransford Road, Colleyville, Texas 76034. Application Review Steps D. All information in the application package detailed above will be reviewed for completeness and accuracy. Additional information may be requested as needed. E. The application will be distributed to the appropriate City departments for internal review and comments. Additional information may be requested as needed. F. Copies of the complete application package and staff comments will be provided to the City Council. Consideration of the Application G. The City Council will consider the application at a regular or called meeting(s). Additional information may be requested as needed. The City Council of Colleyville may consider a resolution calling a public hearing to consider establishment of a tax reinvestment or redevelopment zone or other zone designation as deemed appropriate. The City Council of Colleyville may hold the public hearing and determine whether the project is "feasible and practical and would be of benefit to the land to be included in the zone and to the municipality." The City Council of Colleyville may consider adoption of an ordinance or resolution, as deemed appropriate, designating the area described in the legal description of the proposed project. The City Council may consider adoption of a resolution approving the terms and conditions of a contract between the City and the applicant governing the provision of the economic development incentives. VI. Purpose of Policy The policy herein adopted is intended as a guide for use in developing economic development incentive programs under the provisions of state law. Notwithstanding the policy herein established, the City Council of the City of Colleyville retains the right to act within the provisions of such act without the necessity of amending the general policy and/or purpose herein adopted. VII. Effective Date This resolution shall become effective upon its passage. PASSED AND APPROVED by the City Council of the City of Colleyville, Texas this the _ day of ,20_. CITY OF COLLEYVILLE DONNA ARP MAYOR ATTEST: CYNTHIA SINGLETON CITY SECRETARY APPROVED AS TO FORM ROSS FOSTER CITY OF COLLEYVILLE APPLICATION FOR ECONOMIC DEVELOPMENT INCENTIVES Property Owner Mailing Address Telephone Number Property Owner's Representative Mailing Address Property Address Property Legal Description (Provide attachment if by metes and bounds) Located Within: Grapevine-Colleyville ISD Carroll ISO Keller ISO HEB ISD Description of Project: Date projected for occupation of projecUinitiation of operations: Is the narrative response to criteria questions in Section II attached? CC@nce CITY COUNCIL Tw, AGENDA BRIEFING For mtg. : 03/05/02 CMO Approval: Item # : 1 Ordinance # : NIA DEPT. : CITY COUNCIL SUBJECT: Executive Session - In accordance with Texas Government Code Chapter 551, Subchapter 0 Previous Action: None Sec. 551.071 - Sec. 551.071 - Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Legal - Potential Litigation - Explorer Pipeline Legal- Potential Litigation - Irricon Sec. 551.071 - ~/ CITY~~~ ~ARTMENT H AD FINANCIAL REVIEW (IF NECESSARY) . ~"""",_"_,_",,,'_____~_~"~_"'~_''''''_''_M^''_~_~_~_'.~'~_~'"'""M'___'~'__~__~'_'~_'_'_"_"'_"_.'__~ cc@n@ CITY COUNCIL TO"' AGENDA BRIEFING For mtg. : 03/05/02 CMO Approval: Item#: 2 Ordinance # : N/A DEPT. : CITY COUNCIL SUBJECT: CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS AND ANNOUNCEMENTS, PROCLAMATIONS, OR PRESENTATIONS Previous Action: None PRESENTATION - Jan Nelson representing the Arts Council of NorthEast Tarrant County will make a presentation to Councilmembers in appreciation of the City's support of the arts -L~ CITY MANA~~ . ~ ~~J FINANCIAL REVIEW (IF NECESSARY) RESOLUTION R-02-1919 A RESOLUTION APPROVING COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR COUNCIL MEETING OF March 5, 2002 WHEREAS, Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by Council action under Consent Items as follows are hereby adopted: a. THAT the minutes of the regular City Council meeting of February 19, 2002, are hereby approved. b. THAT the Interlocal Agreement with the City of Bedford for Animal Control Services, is hereby approved. AND IT IS SO RESOLVED. 2002, BY A VOTE ABSTENTIONS. APPROVED THIS OF AYES, DAY OF NAYS AND ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Donna Arp Mayor MINUTES OF THE COLLErvvlLLE CITY COUNCIL MEETING FEBRUARY 19, 2002 The Pre-Council meeting of the Colleyville City Council was called to order by Mayor Donna Arp on February 19, 2002, at 5:17 p.m. ROLL CALL: Councilpersons Joe Hocutt, Brad Rice, Dana Feldman and Mayor Pro Tern Ginny Tigue. Mayor Donna Arp, City Manager Bill Lindley, Oeputy City Manager Dianne McWethy, Finance Director Terry Leake, Interim Director of Public Services Keith Fisher, Community Development Manager Barry LeBaron, Project Coordinator Clayton Husband, Fire Chief Mike Johnston, Parks and Recreation Manager Monica Walsh, Administrative Assistant Cindy Martin, Financial Analyst Collin Boothe, Marketing Specialist Dixie Cawthorne and City Secretary Cynthia Singleton Councilman Newton arrived at 6:05 p.m. PC-1. Discussion of February 19, 2002, City Council Regular Agenda Items Parks and Recreation Manager Monica Walsh provided a report on ADA Accessibility needs within the City parks. There was general discussion regarding the City Council regular agenda items PC-2. Discussion and Update of Electric Deregulation There was general discussion regarding electric deregulation. CITY COUNCIL MINUTES FEBRUARY 19, 2002 PC-3. Discussion of City of CQlleyville Annual Work Plan This item was not discussed. PC-4. Discussion of a proposed City of Colleyville policy adopting Economic Development Incentives This item was not discussed. The regular meeting of the CQlleyville City Council was called to order by Mayor Donna Arp on February 19, 2002, at $:55 p.m. ROLL CALL: Councilpersons Joe Hocutt, Brad Rice, Dana Feldman, Richard Newton, and Mayor Pro Tem Tigue. Mayor Donna Arp, City Manager Bill Lindley, Deputy City Manager Dianne McWethy, Finance Director Terry Leake, Interim Public Services Director Keith Fisher, Community Development Manager Barry LeBaron, Community Development Coordinator Clayton Husband, Administ~ative Assistant Cindy Martin, Fire Chief Mike Johnston, Marketing Specialist Dixie Cawthorne, Financial Analyst Collin Boothe, Records Manager Matt Denton, City Attorney Ross Foster and City Secretary Cynthia Singleton were also present. 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter 0 Sec. 551.071 - Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Mayor Arp explained that the Executive Session had been called in accordance Texas Government Code Chapter 551, Subchapter D, Section 551.071 - Legal, Section 551.072 - Property Acquisition, and Section 551.074 - Personnel. She further explained that there would be no decisions made or action taken during this time. The meeting was recessed at 6:57p.m., and reconvened at 7:40 p.m. The invocation was given by Sister Dorothy Eggering, Good Shepherd Catholic Community, after which Ross Foster led the Pledge. 2 CITY COUNCIL MINUTES FEBRUARY 19, 2002 2. CORRESPONDENCE" MISCELLANEOUS REPORTS OF MEETINGS ATTENDED BY ~HE COUNCIL AND CITY OFFICIALS, AND ANNOUNCEMENTS, PROCLAMATIONS, OR PRESENTATIONS Mayor Arp presented a Prolclamation to TOUGHLOVE International representative Steve Pollock proclaiming February a TOUGHLOVE Programs Against Violence Month. Councilman Newton announced that National Engineers week is February 17-23. CONSENT: 3. READING AND PUBUC HEARING - Resolution R-02-1909 - Consent Items: a. Approval of minutes of the regular City Council meeting of February 5, 2002 b. Approval of minutes of the City Council Worksession meeting of January 8,2002 c. Approval of the minutes of the Joint Worksession of the City Council and SH26 Advisory Committee meeting of January 31, 2002 d. Approval of a bid for bank depository services with First State Bank of Texas e. Approval of settling a date for a public hearing concerning a request by Frank A. Ritz, Ritz Properties, to move a portable building to Lot 1, Block 1, People's Bank Addition located on the southeast corner of Bogart and Hall Johnson Road on the west side of Colleyville Boulevard, Case G-02- 002 f. Approval of an Agreement with Carter and Burgess to prepare an update of the Colleyvillle Comprehensive Parks, Recreation and Open Space Master Plan, in the amount of $9,704 g. Approval of the vacation and abandonment of a 6' portion of the 16' wide drainage and utility easement on the east side of Lot 1, Block 22, Lakes of Somerset, 1312 Chatsworth Court East, requested by Greg Gammill h. Approval of the redirection of Voluntary Park Fund monies, in the amount of $56,100, as recommended by the Parks and Recreation Advisory Board i. Approval of increase in rate of pay for the election judge and election workers from $6.00 to $7.00 per hour 3 CITY COUNCIL MINUTES FEBRUARY 19, 2002 J. Approval for a refund of a utility deposit for Monty Standifer at 816 L.D. Lockett Road Mayor Arp opened the public Ihearing and read Resolution R-02-1909 in its entirety. There was no one present wi$hing to speak concerning this item and Mayor Arp closed the public hearing. Mr. Greg Gammill stated that Item g should be corrected to read "Lot 22, Block 1 ". Councilman Newton requested that item f be moved to ending Resolution R-02-1916. Councilman Newton moved to approve Resolution R-02-1909 as amended. Councilman Rice seconded the motion. Ayes: Councilpersons Hocuttl Rice, Feldman, Newton and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the motion carried. PUBLIC HEARINGS: 4. SECOND READING AND PUBLIC HEARING - Ordinance 0-02-1324 - An Ordinance Amending Ordinance 0-98-1132, and Approving the Amended Tax Increment Financing (TIF) District Project Plan, Exhibit "A", Attachment 3 Mayor Arp opened the public hearing and read the caption of Ordinance 0-02-1324. There was no one present wishing to speak concerning this item and Mayor Arp closed the public hearing. Mayor Pro Tem Tigue moved to approve Ordinance 0-02-1324. Councilman Newton seconded the motion. Discussion ensued regarding the funding of the John McCain Road realignment and funding for a fire station. Chief Mike Johnston spoke regarding pictures of the fire station that appeared on a website. Discussion ensued regarding the fire safety of the citizens, the response time of the firefighters, the potential site ~nd funding for a fire station and commercial development at John McCain Road and SH26. 4 ^__^____U^____ _____ ^_^_^___^U__^_ ^ _ ^^ ,^,____ ,__w_____.____._....._ +--^-^^ ,- CITY COUNCIL MINUTES FEBRUARY 19, 2002 Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the motiol1 carried. 5. SECOND READING AND PUBLIC HEARING - Ordinance 0-02-1325 - An Ordinance authorizing ~he issuance of Certificates of Obligation Series A, 2002 (TIF-John McCain Roacj:l) Mayor Arp opened the public hearing and read the caption of Ordinance 0-02-1325. Mr. Jody Short, 7703 Jeffer$on Circle, spoke regarding drainage improvements on SH26 and John McCain Road. There were no others present wishing to speak concerning this item and Mayor Arp closed the public hearing. Staff reported that the John McCain Road drainage improvements and the realignment of John McCain Road is one project and that staff is continuing to pursue North Central Council Of Government grant funding for road improvements. Mayor Pro Tem Tigue moved to approve Ordinance 0-02-1325 and accept the bid of Morgan Keegan & Company, Inc., for the purchase of the $680,000 "City of Colleyville, Texas Tax and Tax Increment Revenue Certificates of Obligation, Series 2002 (Reinvestment Zone Number One)" at a true interest cost rate of 4.7599616% and adopt the Ordinance authorizing the issuance of such certificates of obligation. Councilman Feldman seconded the motion. Mr. Jim Sabonis, First Southwest Financial Advisor for the City, was present to answer questions and reported that the City's bond rating was upgraded by Standard and Poor to AA+ and that less than ten cities in the state of Texas have this rating. Mayor Arp commended Finance Director Terry Leake, Deputy City Manager Dianne McWethy and City Manager Bill Lindley for their management of the City's finances. Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the motion carried. 5 -----+-----"--~""-- CITY COUNCIL MINUTES FEBRUARY 19, 2002 6. SECOND READING -+ND PUBLIC HEARING - Ordinance 0-02-1326 - An Ordinance authorizing the issuance of Certificates of Obligation Series B, 2002 (City Hall and Library) Mayor Arp opened the public Ihearing and read the caption of Ordinance 0-02-1326. Mr. Jody Short, 7703 JeffersQn Circle, spoke regarding the timing for funding the City Hall and Library. Ms. Carol Wollin, 4600 Dartmoore Lane, representing the Library Board spoke in favor of the proposed Ordinance, presented Resolution R-02-02 supporting the Colleyville Public Library and read a portion of the poem," I Read" by Richard Peck. Ms. Pat Jones, 102 Van Buren Court, representing the Friends of the Library, spoke in favor of the proposed Ordinance and defined the role of the Friends of the Library. Ms. Susan Barzelay, 4508 Alexandria Drive, spoke in favor of the proposed Ordinance. There were no others present wishing to speak concerning this item and Mayor Arp closed the public hearing. Councilman Newton moved to approve Ordinance 0-02-1326 and accept the bid of Morgan Keegan &Company, inc., for the purchase of the $3,050,000 "City of Colleyville, Texas Tax and Waterworks and Sewer System Surplus Revenue Certificates of Obligation, Series 2002" at a true interest cost rate of 4.4124394% and adopt the Ordinance authorizing the issuance of such certificates of obligation. Councilman Feldman seconded the motion. Mayor Arp announced that the bid for the City Hall and Library came in $1.2 million dollars under budget, thanked the citizens, Friends of the Library, Library Board and staff for their support of this project and announced the City Hall and Library Groundbreaking ceremony will be held March 22 at 4:00 p.m. Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the motion carried. Mayor Arp called for a recess at 9:10 p.m. and reconvened the meeting at 9:30 p.m. 6 CITY COUNCIL MINUTES FEBRUARY 19, 2002 7. SECOND READING AND PUBLIC HEARING - Ordinance 0-02-1327 - A Special Use Permit for' a warehouse and distribution facility requested by David Kaiser, Alliance Pharnlacy, Inc., on Lot 8R, Block 1, Colleyville Industrial Park, 1904 Industrial Boulevard, Case Z-02-001 Mayor Arp opened the public Ihearing and read the caption of Ordinance 0-02-1327. There was no one present wi$hing to speak concerning this item and Mayor Arp closed the public hearing. Mr. Dwayne Young, of D. Young Company, Inc., Hurst, Texas, representing the applicant, was present to answer questions of the Council. Discussion ensued regarding security of facility and sales tax revenue. Councilman Newton moved to approve Ordinance 0-02-1327. Mayor Pro Tem Tigue seconded the motion. Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the motion carried. 8. SECOND READING AND PUBLIC HEARING - Ordinance 0-02-1328 - A Zoning Change from AG to R20 Single Family Residential requested by Laetitia Cox, on Lot 2, Block 1, Cochran Addition located at 5512 Montclair Drive, Case Z-02-002 Mayor Arp opened the public hearing and read the caption of Ordinance 0-02-1328. There was no one present wishing to speak concerning this item and Mayor Arp closed the public hearing. Mayor Pro Tem Tigue moved to approve Ordinance 0-02-1328. Councilman Newton seconded the motion. Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the motion carried. 7 CITY COUNCIL MINUTES FEBRUARY 19, 2002 9. SECOND READING ~ND PUBLIC HEARING - Ordinance 0-02-1329 - An establishment of R20 ~ingle Family Residential Zoning, requested by The City of Colleyville, on 1.42 aeries that was recently annexed into the City located at the west end of Live Oak Drive, Case Z-02-003 Mayor Arp opened the public !hearing and read the caption of Ordinance 0-02-1329. There was no one present wishing to speak concerning this item and Mayor Arp closed the public hearing. Councilman Feldman moved to approve Ordinance 0-02-1329. Councilman Newton seconded the motion. Ayes: Councilpersons Hocuttj Rice, Feldman, Newton and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the motion carried. 10. SECOND READING AND PUBLIC HEARING - Ordinance 0-02-1330 - Amendments to the Colleyville Land Development Code to establish regulations for tents to be used as temporary structures requested by the City of Colleyville, Case Z-02-004 Mayor Arp opened the public Ihearing and read the caption of Ordinance 0-02-1330. There was no one present wishing to speak concerning this item and Mayor Arp closed the public hearing. Staff provided the following definition of tent: a tent is a structure, enclosure or shelter constructed of fabric or pliable material supported by any manner except by air or the contents it protects. Discussion ensued regarding tent size, thirty-day permitting process, potential sales tax revenue, Certificate of Occupancy, and exceptions for holiday sales for Colleyville business owners. Discussion continued regarding an exemption from the thirty-day permitting process for public and private schools. Councilman Feldman moved to approve Ordinance 0-02-1330, with the amendment that the school district be excluded from the thirty day permitting requirement. 8 . __._._._.______________ _.___ _ ._ ___. .._._.. _-. ..., _.1-- CITY COUNCIL MINUTES FEBRUARY 19, 2002 Mayor Pro Tem Tigue seconded the motion. Councilman Feldman move to amend the motion to include all public and private schools within the Colleyville qity limits. Mayor Pro Tem Tigue agreed to the amendment. Discussion ensued regarding the thirty-day waiting period between the permitting process. Councilman Feldman withdrew the motion to approve Ordinance 0-02-1330. Councilman Feldman moved to table Ordinance 0-02-1330. Mayor Pro Tem Tigue seconded the motion. Discussion ensued regarding the size of the tent. Councilman Feldman called the question. Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the motion carried. Council requested that staff provide information regarding schools use of and need for tents. 11. SECOND READING AND PUBLIC HEARING - Ordinance 0-02-1331 - Amendments to Section 3.25 of the Colleyville Land Development Code regarding Special Use Permit regulations, Case Z-02-005 Mayor Arp opened the public hearing and read the caption of Ord inance 0-02-1331. There was no one present wishing to speak concerning this item and Mayor Arp closed the public hearing. Councilman Feldman moved to approve Ordinance 0-02-1331. Mayor Pro Tem Tigue seconded the motion. Discussion ensued regarding the effective date of the proposed Ordinance. 9 ._~,,_'~_'~.., "n.__"'_.___' ~. "." _, .." ..".,_...._____.,._._____.~,._.._._._..._..__~.,.""..."'----."'--~.~-----~-.~,,_.-~---.-..- CITY COUNCIL MINUTES FEBRUARY 19, 2002 City Attorney Ross Foster recommended all existing SUP's shall conform to this Ordinance and the existing SUP's will be revoked one year from the effective date of this Ordinance. Councilman Feldman accepted the amendment by the City Attorney. Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the motion carried. 12. SECOND READING AiND PUBLIC HEARING - Ordinance 0-02-1332 - Zoning Change from R40 Residential to AG Agricultural requested by Craig Gandy on Lot 1, Block 1, Meadow Lake Addition located at 1117 West L.D. Lockett Road, Case Z-02-006 Mayor Arp opened the public hearing and read the caption of Ordinance 0-02-1332. There was no one present wishing to speak concerning this item and Mayor Arp closed the public hearing. Councilman Newton moved to approve Ordinance 0-02-1332. Councilman Rice seconded the motion. Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the motion carried. 13. SECOND READING AND PUBLIC HEARING - Ordinance 0-02-1333 - Amendment to Chapter 18 of the Colleyville Code of Ordinances regarding adoption of the 2000 International Mechanical Code with the local amendments recommended by the Regional Codes Committee of the North Central Texas Council of Governments, Case G-02-001 Mayor Arp opened the public hearing and read the caption of Ordinance 0-02-1333. There was no one present wishing to speak concerning this item and Mayor Arp closed the public hearing. Councilman Rice moved to approve Ordinance 0-02-1333. 10 _____________________________M_____ ________________________ _ _ __ _________-+__________ ....-. CITY COUNCIL MINUTES FEBRUARY 19, 2002 Councilman Hocutt seconded the motion. City Manager Bill Lindley announced that Building Inspection Supervisor Bob Younger was appointed to serve on a national panel of the Building Inspector's Committee to review codes. Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the motion carried. 14. SECOND READING AND PUBLIC HEARING - Ordinance 0-02-1334 - Amending Ordinance 0-95-984, Section 1.2 of the Franchise for the Collection and Disposal of Solid Waste and Recycling Materials within the City of Colleyville, extending the Contract until August 31, 2002 Mayor Arp opened the public hearing and read the caption of Ordinance 0-02-1334. There was no one present wishing to speak concerning this item and Mayor Arp closed the public hearing. Discussion ensued regarding requirements for screening around dumpsters, the process for handling disposal of solid waste in The Village at Colleyville and the date of the last bid for the collection and disposal of solid waste and recycling materials. Mr. Joe Noorlag, District Manager of Trinity Waste Services, was present to answer questions of the Council. Discussion ensued regarding franchise fees, standards for trash collection, and providing information to citizens on the City's website. Mayor Pro TemTigue moved to approve Ordinance 0-02-1334. Councilman Newton seconded the motion. Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the motion carried. 11 ---,..,.,-.,----.,.--.,.----.----.-...--.,-------,+.----_.... CITY COUNCIL MINUTES FEBRUARY 19, 2002 15. READING AND PUB~IC HEARING - Resolution R-02-1910 - Approval of the establishment of a C()lIeyville Public Library Foundation for the purpose of securing funds for Library Capital Improvement Projects and General Library Enhancements, and appointing a member of the City Council to serve on the Board of Directors of the Colleyville Public Library Foundation Mayor Arp opened the public Ihearing and read Resolution R-02-191 0 in its entirety. There was no one present wishing to speak concerning this item and Mayor Arp closed the public hearing. Discussion ensued regarding the mandates of the Friends of the Library, the Library Board and the purpose of the proposed Colleyville Public Library Foundation. Ms. Caren Handleman, 101 Oak Crest Hill Drive, member of the Library Board spoke regarding the role and responsibilities of the Friends of the Library, the Library Board, the proposed Colleyville Public Library Foundation and the need for a Councilmember to serve as an ex officio member of the proposed Colleyville Public Library Foundation. City Attorney Ross Foster reported that if the Council views the Library Foundation as serving a public purpose, $taff support can be provided to the creation of the Foundation. Councilman Feldman moved to approve Resolution R-02-1910 and name Mayor Pro Tem Tigue as the Ex Officio member. Councilman Newton seconded the motion. Staff reported that City funds would not be used for filing or legal fees for the purpose of establishing the proposed Colleyville Public Library Foundation. Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the motion carried. 16. READING AND PUBLIC HEARING - Resolution R-02-1911 - Approval of the American Disabilities Act (ADA) Accessibility Study of City Park facilities and authorizing the use of Park Land Dedication Fund and Voluntary Park Fund monies for improvements, in an amount not to exceed $92,500 Mayor Arp opened the public hearing and read Resolution R-02-1911 in its entirety. 12 ________''_______________________________ _____ _""_ --w---------4----- - ----. CITY COUNCIL MINUTES FEBRUARY 19, 2002 There was no one present wishing to speak concerning this item and Mayor Arp closed the public hearing. Councilman Hocutt moved to table Resolution R-02-1911. Councilman Rice seconded the motion. Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the motion carried. 17. READING AND PUBl,.IC HEARING - Resolution R-02-1912 - Approval of a design service contract with Teague, Nail and Perkins, Inc., for Phase I, utility relocations on State Highway 26, in the amount of $70,500 Mayor Arp opened the public hearing and read Resolution R-02-1912 in its entirety. There was no one present wishing to speak concerning this item and Mayor Arp closed the public hearing. Discussion ensued regarding the formula used for determining the cost of services and coordination of efforts regarding utilities along SH26. Council requested that staff provide a schedule of comparison fees in agenda briefings. Mayor Pro Tem Tigue moved to approve Resolution R-02-1912. Councilman Feldman seconded the motion. Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the motion carried. 18. READING AND PUBLIC HEARING - Resolution R-02-1913 - Consideration of appointment to the Historical Preservation Committee Mayor Arp opened the public hearing and read Resolution R-02-1913 in its entirety. There was no one present wishing to speak concerning this item and Mayor Arp closed the public hearing. 13 CITY COUNCIL MINUTES FEBRUARY 19, 2002 Councilman Newton expressed disappointment in the Historical Preservation Committee application process. Discussion ensued regarding the length of time for advertising for Boards and Commission openings. Mayor Arp opened the floor for nominations. Councilman Hocutt nominated Molly Munson. There were no other nominations. Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the motion carried. 19. READING AND PUBLIC HEARING - Resolution R-02-1914 - Calling a general election for the purpose of electing Councilpersons to Places 3, 4 and 5 Mayor Arp opened the public hearing and read Resolution R-02-1914 in its entirety. There was no one present wishing to speak concerning this item and Mayor Arp closed the public hearing. Councilman Feldman moved to approve Resolution R-02-1914. Councilman Newton seconded the motion. Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the motion carried. 20. READING AND PUBLIC HEARING - Resolution R-02-1915 - Approval of a contract with the Tarrant County Election's Administration for election services Mayor Arp opened the public hearing and read Resolution R-02-1915 in its entirety. Mr. Mike Taylor, 5209 Coventry Place, spoke in favor of the proposed Resolution. There were no others present wishing to speak concerning this item and Mayor Arp closed the public hearing. 14 ~., >_.__.___.___,___M~_'_'~'___________'__"~''-'-"'._~___'''''~~ CITY COUNCIL MINUTES FEBRUARY 19, 2002 Mayor Pro T em Tigue moved to approve Resolution R-02-1915 with the amendment to add the contract as Exhibit "A". Councilman Feldman seconded the motion. Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the motion carried. STAFF REPORTS 21. MONTHLY FINANCIAL REPORT QUARTERLY INVESTMENT REPORT There was no action taken on this item. REPORTS 22. LIBRARY BOARD MINUTES - November 8, 2001 LIBRARY BOARD MINUTES - December 5, 2001 COMMUNITY CENTER ADVISORY COMMITTEE MINUTES - November 5, 2001 HISTORICAL PRESERVATION COMMITTEE MINUTES - December 11,2001 PARKS AND RECREATION ADVISORY BOARD MINUTES - January 7,2002 PLANNING AND ZONING COMMISSION MINUTES - January 28, 2002 TRAFFIC SAFETY ADVISORY TASK FORCE MINUTES - January 14, 2002 PARKLAND DEDICA liON COMMITTEE MINUTES - February 11, 2002 There was no action taken on this item. 23. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There was no one present wishing to speak. ACTION/RESOLUTION: 24. DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF FEBRUARY 19, 2002 - Reading and Public Hearing - Resolution R-02-1916 Mayor Arp read Resolution R..02-1916 in its entirety. 15 CITY COUNCIL MINUTES FEBRUARY 19,2002 Mayor Arp opened the public hearing. Mr. Mike Taylor, 5209 Coventry Place, spoke regarding public and private open space. There were no others present wishing to speak concerning this item and Mayor Arp closed the public hearing. Discussion ensued regarding overall park land availability and public and private park land and ownership of plans and documents. Councilman Rice moved to table Resolution R-02-1916, item 3f. Councilman Feldman seconded the motion. Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the motion carried. ADJOURNMENT: 25. ADJOURNMENT There being no further business before the City Council, Councilman Feldman moved to adjourn. Councilman Newton seconded the motion. Ayes: Councilpersons Hocutt, Rice, Feldman, Newton and Mayor Pro Tem Tigue Nays: None Mayor Arp declared the meeting adjourned at 11 :25 p.m. APPROVED THIS AYES, DAY OF NAYS AND 2002, BY A VOTE OF ABSTENTIONS. Minutes taken and prepared by: Cynthia Singleton, TRMC City Secretary 16 ...----.-.....-.....-----............--.-......-....--.--.-....-...--1---......... cc6ce CITY COUNCIL TO""$ AGENDA BRIEFING For mtg. : 03/05/02 CMO Approval: Item # : 3b Resolution #: R-02-1919 Previous Action: None DEPT. : POLICE SUBJECT: Approval of an Interlocal Agreement with the City of Bedford for Animal Control Services - by Consent Reading and Public Hearing Backoround The City of Colleyville entered into an Interlocal Agreement in 1996 with the City of Bedford for Animal Control Services. The City of Bedford has agreed to provide numerous animal control services including but not limited to space in their animal shelter for impounded dogs and cats providing the City of Colleyville a valuable cost- effective service. This Agreement processed through City Attorney Ross Foster's office will extend those services for an additional five years. (continued) ~~ CITY MP: AGER ~~ ~.~~ . FINANCIAL REVIEW (IF NECESSARY) Agenda Briefing Resolution R-02-1919 Page 2 of 2 Financial Impact Funded from the Police Department budget, line item #6224 - $8,100.00. Recommendation Approve the Interlocal Agreement with the City of Bedford for Animal Control Services. Attachments . Interlocal Agreement - paper copy The CftyofBedlord ruicrJocal AgreCDlODt to Pro'i'me Animal Control Services for tIe Clly.ofColloyvlDe . .. . This lnfct'ocal agrooment f. in.de between tJlO City of Col'cyvillo" and tho City of Bodford wfdl ftsprlllCipaJ place of bus'nca as 2000 Forest Ridge Driv~ Bcdlord, Texas 76021. The ~fty or Ocdford and the City ofqolleyville hctoby agree to the following teims and conditions:" . J. Tenn of ~ereenlcnt . ~ '. This qicc:mont shal' con1iituofor a term of Jive years (Itiitiallcrm) and wlJlcommencc Ullou . "(olfcc.tivo d8te) ~o sisn1ns b)-botb parties ()f ~hi"~mt, The qroemcnt ....n 81itom.UcBlly ('exf..,MI for consecutive 0110 )'081' terms UIlJoU .ilbe.. party a1voa -'0 otlict ,wriltcm notiCo ~r ics , lntctllionnol to 10 ~ at least forty-flv~ (4S) days prior to tbe expiration ofdae initial b'i". or lhu then culTOlltcXtcndCd tOnne ",. , n. Scopo' of A~ent '. '. - .. . nlC City of Bedford agreOs to proVide dtc following service, for die City ofCoJioyville:'.,: , . . . . '. . , , '. , I. ProvldO lpa~ in thelranlmBl sh"iiDr to house and care tor impounded dogi and oafS.,. . .' . _,' . 2. Provldu for a, rabiesqllarantin. area. . ,3. , ~Prov~du ..orap area for dtadaninials p"lor lodisposaJ. '"' 4. JmplOmoitt i'ok3uc of animalS ftoom th" raciJity durlna norm... hoUrs of opcmtion .' aller fets haVQ been 'paid in eoJlcyYiJlo. For pu~cs orthia agreemmtlho " nonnal,bour8c,tahel1etoporation .re:" . Sunday Monday Tu-'ay .Wed,RQSday . Thu'nday, Friday': '. S.to")' Closed 8:ooa.m.'~ 5:00p.m. , 8:00 a.m. - 6:00 p.m. 8:00 a.in.' :... 5:00 p.m. ,8:00a.m. '- 6:00 p~m~ ' 8:00a.m. ~5:oop.m. "10:00 am. - 2:00 p.m. S. PrOvldo IICC01S to the nctJford Sho'tet .ner Iluun: upOn request, tor authorizCd , , Police deportment employees only. "The hours of the Bedford Animal Control'. Officer arc: " Sunda)' Moftdfty TUesday Wednesday 'Jbursday J1riday 'Saturday 8:0.0 ft.ln. - 5:00 p.m. 7:00 am. - 5;oop.m. 7:00 aJll. - 6:00 p.m. 7:00 OJn. - 5:00 p.m. 7:00 o.m. - 6:00 p.m. 7:00 a.m. - 5:00 p.m. 8:00 a.m. . 5:00 p.m. 6. J1rovidc first ca1J.'adoption servico for u~claimcd animals. . .) t', ',.' ;" I ~ The City .of CoJloyvillo agRCs 8J1d will be llJ~pol1siblQ for tho following services for aninulls Impounded by CoJJcyville Animal Control; . .. I, Delivery of impounded animals to tho Bedford sholter. 2. Proccs.rciog of illlpoundcd animals at tile. Bedford shelter. J. AdvisinlOWnClS Ifknown. Ofjlle proCedure for rcclaimlnj anbnal.. ... 4. l'rcpafation of dead animlls for disposal. . . ... S. Tmnsfcr 01' &IJ1Claimcd animals to other adoptIon igollcies whcn.iloCCISary. . 6. Tnnsporting Injured Inimals to approved vc,1crinariao faciliiY ptior 10 im~dndment. 7. Aut_co in the daily operation of tho Bedford shcltct whcl' available. . . . . . . .. " ,. '. . Durini normal bUsiRc:as ho,,~ tho city QfColloyyil,c.AnimnJ Conlror omce \ViUdcUver Impounded animals 10 the Bedford shelter. .These I.n'_ will bo. placed. Ill. aVail.',,' . cagu and will be clearly marked with a Qard indicatinaa .Collcyville fmpouiKJ~. fmpou*, . fees musl bcpaid in CoUcyvillo, with tho owner showing a roceipl to the sholter bcn)l~on. animal can be released. .. .. . . . Aftorn~nnal bus_hours, Colle)'ViJlepcrsonnDl wIll noliI)' tho Bcdfonldi..t~l1Cr. . . wbowlll haw Bodfotd pouonncl allow thmn. into tho shelter. . ColI.yvill~pCn;onnclwill . bo..roipOOSiblo for placing animals in a cap. cloarly..markinS1ho COSO ai.. CoIJOyVillo Impo,.nd~. . . . .... . .. . .. . . . . . .. The City of Colloyvillc willbo responslblo for all chqO!l ineurR.HIfor SetvieC8 oullide nonnal housing8nd care ofimpourided animals by tho City of Colloyvillc. 18: . vUlcrtnmjnn cosls, enimal diSpOsal. etc. . . . .111. ROIQuncmlion . Tho 'cilY ofCOlloyvil1c will rumit to lhoCity of Bedford .ho sum of S675.oo pot month, on Oi'boforc thol-da)f of each month. for ~ervieCS outlined In Ihis agrecnlcot. .. ... .. . IV. !adolnftv Tg tho extent pcnniUed. by law, thoCiLy of &dr~ nil bO.lCSponslblc' for a,~d. ",.". indcaranify lho Cily of Collcyville from. ~ aOclall claims, causeS of action and danlcip.. . . arisins out (If tho acta of the City9f Bedford. itS_gents.. lCnfants and Omployeo~. whit. . regard to tho services and Bcti"ltios eoniDmplolod bytbf' agrvcmont. . . To the extent pcrmi1tud by law, the CilY ofCoJJcyvilleshall.~ rcsponsiblo for and shall indemniry tho City of Bedford from any and all claims. causes. of action nnd. dAmages arisinsout or~le acts of tho Cily ofCollcyvillo. its 8GOPlI, SOfVonts and employees, with roganUo tho services and activilioscontcmplated by this a.grecmont. In the cvenllho Cily of Bodford and tho City of CollcyviIJo, Ihelr officers. agents and omployees are jointly responsible for any claims, damages, and CRUses of ac:tion arising oui. of tho porfOml8DCC of this agrecmont or tho ~rvices oontomplated herebY. then tho City of Redford and tlhe City ofColleyvillc shall shlll'O in the rcspoP$ibilily bas~-d upon tlleporconttgeof negligence contributing to the iqjuT)', and shall indomnify CIIcb other to. the extent ortheir responsibility.. . .' .. .~. 'i' Tho provi.ion, otthls 8gtC01ncnl do not constitute ft, waiver of aOYCmmentaJ ImmuniLy or any <J1hcrdetcnse which at.1aw may be:asscrtOd by lho cities, thair offi~ sctY8n~ and omplO'yCCI to an, e'.lm, d.map. injury or ~ibiJH;y rcprdins the pcrronnanco of thl. ftgRlOment or tho services contemplated thereby. · " ,," " ' . .- . Further, it is not tho intention otlllC pIJ1iesto creatc In)' bcnt'fit, right or privilege as II result ofahis contnl(:t for anyone other than the jJmtios hctcto.' This agreement .hii. not . be COllllrooo 10 benefit .-ny party other than the parties hctCl.O. . , 1110 abOvo ond foregoinS provisions 8{0 hereby agreed to and accepted and nppnw,ed by ~o~rtb. ' By:~~ By: 1.itlc: Title: Address: ' , Addms:' ...,.. " ' . .' '.: Del0: , Date: , ' cc@rnce CITY COUNCIL T".,", AGENDA BRIEFING For mtg. : 03/05/02 CMO Approval: Item # : 4 Resolution # : R-02-1920 DEPT. : COMMUNITY DEVELOPMENT SUBJECT: Approval of a request by Frank A. Ritz, Ritz Properties to move a portable building to Lot 1, Block 1, People's Bank Addition located at 5712 Colleyville Boulevard, Case G-02-002 Previous Action: None Reading and Public Hearing Frank A. Ritz, of Ritz Properties, submitted a request to move a temporary office building from outside the Colleyville corporate limits to their location at 5712 Colleyville Boulevard, at the northwest corner of Hall Johnson Road. Mr. Ritz stated in the application that the building would be used as a temporary facility for the bank until the main building is constructed on the site. The proposed building is 1,960 square feet in area. A similar type of facility was approved for Landmark Bank in 1993, before the construction of their permanent facility. (continued) FINANCIAL REVIEW (IF NECESSARY) Agenda Briefing Resolution R-02-1920 Page 2 Notice of the public hearing was sent to eight property owners within 300 feet of the property. Staff has not received any correspondence regarding the notice. Lot 1, Block 1, People's Bank Addition is zoned CC1 Village Retail, and the owner will be required to go through the site plan process in order to obtain permits for the permanent building. Recommendation Approval subject to the temporary office building being removed no later than one year or when a certificate of occupancy is received for the building, whichever comes first. Attachments . Application from Frank A. Ritz · Site Plan . Temporary Building Elevation . List of Property Owners Notified of Public Hearing . Resolution R-02-1920 Application from Frank A. Ritz APPUCAnONFOR PERMIT TO MOVE ABUILDING OR STRUCTURE INTO THE CITY 1, =;!t~Y~I~;~C:~~'~~:5~ PHONE NO, : elf - L..\ t -=+ - t...\. b (. 3X 2.~ ~ 2, Wheth&rth& building or structure is: (a) To be moved intQ.the corporate limits of ColleyviUefrom outside itscprporate limits, or (b) To be movectfrOmone location within the corporate limits of Con&yviUe to another location within its. corporate limits. Answer: A- 3. Description and size of the house, building or structure to be moved (together with a picture thereof): .6w Pt.>/fAll.'i 171\" k tf\.<, Il... ~ "2 o{S, I X ~ f:f;> , 4. Legel descnptionofttl& lot and the local address upon which the house, bulldihg or structure is to be moved or relocated on if a permit is granted by the City Council: Le-r l ~:fiiof-ES '~~k',. Atrp iT; ~l ~~ I 5. A drawing or plot plan showing the dimensions of the lot or tract of land upon which the house, building dr structure is to be moved or relocated, and the location of existing buildings 01" structures upon th&lot, jf.any, together with the location of existing buildings or structures upon adjoining lots. Application from Frank A. Ritz APPUCATlONPORPERMIlT' CITY OF COLLEYVILLE, l'EXAs Page 2 NOTE: Any oftheaboVeinforrnation may befumist\edby exhibits attached hereto, and marked eJ(hibit"A" I "B" I "e. I etc. I am either tile owner or authorized to pay the reqoired fee ($15,00) and make this application on behalf of the owner of the property soughtto be mov$d. The payment ofthfiJ reqllired fee and thefiUng of this' application for permit are to comply with the provisions of Sec. 18-33, Moving of.buiIdiJ of City Code, . City of ColleyVil/e, TX. ........"".^'~ Signed: Date of Filing: ~~ 4'iR I ~ t.~?---- f'" ECEI\lED rq 0 8 2002 . i .. CITY Of COLLEYVlllE BY COMMUNITY DEVElOPMENl Site Plan BOGART ROAD - -Lot... 8'0<>/ 1.713 Acre J " ~ J 0' G Temporary Building Elevation List of Property Owners Notified of Public Hearing Bluebonnet Hills Memorial Park Attn: Debbie Lee Munch PO Box 11250 New Orleans LA 70181 Guest Monticello ptnrs Ltd 1111 S Main Street #200 Grapevine TX 76051 Eagle-colleyville Towne Square Two Lincoln Center 5420 LBJ Freeway, Ste 1280 Dallas TX 75240 City of colleyville Patsy R. Smith 1903 Central Drive, Suite 403 Bedford TX 76021 Distinctive Interiors Inc 751 E Southlake Blvd Ste 130 Southlake TX 76092 Grapevine ISD 3051 W Highway 26 Grapevine TX 76051 Wyndham Investment Properties 751 E Southlake Blvd Ste 130 Southlake TX 76092 Frank A. Ritz Ritz Properties PO Box 1530 colleyville TX 76034 RESOLUTION R-02-1920 A RESOLUTION APPROVING A PERMIT FOR A TEMPORARY BUILDING FOR FRANK A. RITZ WHEREAS, Frank A. Ritz has requested a permit to place a temporary building for use as a bank at 5712 Colleyville Boulevard; and WHEREAS, The City Council on March 5, 2002, held a public hearing on the request and received comments from all persons wishing to speak on the request. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the request of Frank A. Ritz for a permit for a temporary office building at 5712 Colleyville Boulevard, is hereby approved for a period of one year or when a certificate of occupancy is received for the building addition, whichever comes first AND IT IS SO RESOLVED. Passed by a vote of day of nays and abstentions on this the ayes, 2002. ATTEST: CITY OF COLLEYVILLE: Cynthia Singleton, TRMC City Secretary Donna Arp Mayor ell.'" or CCe~ CITY COUNCIL Tm< AGENDA BRIEFING For mtg. : 03/05/02 CMO Approval: Item # : 5 Resolution # : R-02-1921 Previous Action: None DEPT. : ENGINEERING SUBJECT: Approval of the TXDOT Funding Agreement for the construction improvements at SH26 and John McCain Road Reading and Public Hearing In December 1997, the City of Colleyville entered into a design contract with Carson- Salcedo-McWilliams, Inc., for the realignment of John McCain Road at SH26. Design submittals were made to the TXDOT North Area office for review and approved in April 2001. Plans were then submitted to the TXDOT District office for review and approved in December 2001. The final plans were then submitted to the TXDOT Austin office for contract preparation and final plan review and letting. This project is currently scheduled for a May 2002 letting date and TXDOT is currently working with Dallas Area Rapid Transit (DART) on the right-of-way permit. (continued) CITYMAN~ 'Jl~ ~/~.~ -- DEPARTMENT H~AD ~Plt' ~ FINANCIAL REVIEW (IF NECESSARY) Agenda Briefing Resolution R-02-1921 Page 2 This project is part of a joint funding project between the Texas Department of Transportation and the City of Colleyville. The funding match from TXDOT is part of the Surface Transportation Program - Metro Mobility funding program (STP-MM) that totals $351,379 for this project and includes the railroad signal on John McCain Road. The City's financial responsibility to construct the new realigned John McCain Road is $1,546,243 and includes TXDOT engineering and inspection fees and contingencies. The Local Funding Agreement is part of the contract preparation for the project. Financial Impact The financial impact will be $1,546,243, with funding sources of Perimeter Street Fees, Impact Fees, 2001 Drainage Bonds and TIF Bonds. Recommendation Approval Attachments · TXDOT Letter (paper copy only) · TXDOT Advanced Funding Agreement (paper copy only) . Resolution R-02-1921 * I Texas Department of Transportation po. BOX 6868. FORT WORTH, TEXAS 76115-0868. (817) 370-6500 January 25, 2002 CONTACT: DD-CM STP-MM CSJ: 0363-01-099 SH 26 at John McCain Road Project No. STP 2001 (26) MM Tarrant County Mr. Bill Lindley City Manager City of Colleyville P.O. Box 185 Colleyville, Texas 76034 Attention: Mr. Keith Fisher, P.E. Dear Mr. Lindley: Attached are two (2) originals of the Local Transportation Project Advance Funding Agreement between the City of Colleyville and the State for the above project. Please execute both originals and return them to the Fort Worth District for further handling. Once fully executed, this agreement requires the City to provide funding in the amount of $1,546,243 to be used for the construction of this project. The City will be asked to provide this funding approximately 60 prior to the letting of the project by the State. If you have any questions concerning the project or this agreement, please contact Joel Mallard at (817) 370-6591. Sin~erel , . .-1: . -1 '7/ . ~ ~ry~~/a~~fl. Charles L. Conrad, P .E. Director of Transportation Planning and Development JHM cc: Mark Schluter, P.E., NTCAO An Equal Opportunity Employer STATE OF TEXAS ~ COUNTY OF TRAVIS ~ CSJ: 0363-01-099 Project Name: SH 26 at John McCain Road Funding Category: 4C County: Tarrant LOCAL TRANSPORTATION PROJECT ADVANCE FUNDING AGREEMENT For an STP-MM Project (On State System) THIS Local Project Advance Funding Agreement (LPAFA) is made by and between the State of Texas, acting by and through the Texas Department of Transportation, hereinafter called the "State", and the City of Colleyville, acting by and through its duly authorized officials, hereinafter called the "Local Government." WITNESSETH WHEREAS, a Master Agreement Governing Local Transportation Project Advance Funding Agreements (MAFA) between the Local Government and the State has been adopted, effective April 17, 2000, and states the general terms and conditions for transportation projects developed through this LPAFA; and, WHEREAS, the Texas Transportation Commission passed Minute Order 101588 that provides for the development of, and funding for, the project described herein; and, WHEREAS, the Governing Body of the Local Government has approved entering into this LPAFA by resolution or ordinance attached hereto and made a part hereof as Attachment A for development of the specific project which is identified in the location map shown as Attachment B. NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto, to be by them respectively kept and performed as hereinafter set forth, it is agreed as follows: AGREEMENT 1. The period of this LPAFA is as stated in the MAFA, without exception. 2. Termination of this LPAFA shall be under the conditions as stated in the MAFA, without exception. 3. Amendments to this LPAFA shall be made as described in the MAFA, without exception. 4. Scope of Work The scope of work and project limits for this LPAFA are described as the construction of intersection improvements at SH 26 and John McCain Road. Revised 10/18/01 Page 1 of 7 ----.".-.-.--..~,-..--.---..-___...__... ___ ... '_"_""'__'___k.._~.,.,"____._.,~____..._,.~ CSJ: 0363-01-099 Project Name: SH 26 at John McCain Road 5. . Right of Way and Real Property shall be acquired under one of the following procedures (check either a. or b.): a. _ Purchase by the State. Acquisition of right of way shall be the responsibility of the State, as stated in the MAFA, without exception, unless otherwise provided in Special Provisions and/or Attachment C. A warrant or check in the amount of the Local Government's estimated participation as reflected in Attachment C, shall be made payable to the Texas Department of Transportation and transmitted to the State prior to release of the Project by Right of Way Division, or within thirty (30) days from receipt of the State's written notification, whichever is earlier. OR b. .t Purchase by the Local Government for the State. Acquisition of right of way shall be the responsibility of the Local Government, as stated in the MAFA, without exception, unless otherwise provided in Special Provisions and/or Attachment C. 6. Donations of real property may be credited to the Local Government's funding obligation for cost of right of way to be acquired for this project. This section shall apply only to projects for which there is no federal financial assistance and for which the State is responsible for acquisition of the right of way. Credit for all real property, other than property which is already dedicated and/or in use as a public road, donated by the Local Government to the State shall be based on the property's fair market value established as of the effective date of this LPAFA. The fair market value shall not include increases or decreases in value caused by the project and should include the value of the land and improvements being conveyed, excluding any damages to the remainder. The Local Government will provide to the State all documentation to support the determined fair market value of the donated property. Such documentation shall include an appraisal of the property by a qualified appraiser, unless the Local Government determines that an appraisal is unnecessary because the valuation problem is uncomplicated and the fair market value is estimated at no more than $10,000.00. The cost of appraisal will be the responsibility of the State. The State will review the submitted documentation and make a final determination of value; provided however, the State may perform any additional investigation deemed necessary, including supplemental appraisal work by State employees or employment of fee appraisers. Credit shall be given only for property transferred at no cost to the State after the effective date of this LPAFA and the State's issuance of a letter of funding authority, and only for property which is necessary to complete this project. Credit shall be in lieu of monetary contributions required to be paid to the State for the Local Government's funding share of the right of way to be acquired for this project. The total credit cannot exceed the Local Government's matching share of the right of way obligation under this LPAFA, and credits cannot be reimbursed in cash to the Local Government, applied to project phases other than right of way, nor used for other projects. In the event the Local Government's monetary contributions to the State for acquisition of right of way, when added to its donation credits, exceed the Local Government's matching share of the right of way obligation, there will be no refund to the Local Government of any portion of its contributed money. Revised 10/18/01 Page 2 of7 CSJ: 0363-01-099 Project Name: SH 26 at John McCain Road 7. Adjustment of eligible utilities and payment of costs associated with such adjustment shall be provided by _ the State (or) --L- Local Government (check the applicable party) and shall be in accordance with provisions set forth in the MAFA. 8. Environmental Assessment and Mitigation will be carried out as stated in the Master Agreement, without exception. 9. Compliance with Texas Accessibility Standards and ADA will be as stated in the MAFA, without exception. 10.Architectural and Engineering Services will be provided by the Local Government. The Local Government is responsible for performance of any required architectural or preliminary engineering work. The State may review and comment on the work as required to accomplish the public purposes of the State. The Local Government will cooperate fully with the State in accomplishing these local public purposes to the degree permitted by State and Federal law. 11. Construction Responsibilities will be carried out by the State, as stated in the MAFA, without exception. 12. Project Maintenance will be undertaken as provided for in the MAFA, without exception. 13. Local Project Sources and Uses of Funds a. Project Cost Estimate: A Project Cost Estimate is provided in Attachment C. b. A Source of Funds estimate is also provided in Attachment C. Attachment C shows the percentage and absolute dollar amount to be contributed to the project by federal, state, and local sources. c. Not Applicable. d. The Local Government, without cost to the State, will do the necessary preliminary engineering. For purposes of this agreement, preliminary engineering includes design schematics, property descriptions, parcel plats and right of way maps. e. Unless otherwise provided for in this agreement, payment is as stated in the MAFA. In the event the State determines that additional funding is required by the Local Government at any time during the development of the Project, the State will notify the Local Government in writing. The Local Government will make payment to the State within thirty (30) days from receipt of the State's written notification. f. If any existing or future local ordinances, including, but not limited to, outdoor advertising billboards or storm water drainage facility requirements, are more restrictive than State or Federal Regulations, or any other locally proposed changes, including, but not limited to plats or replats, result in increased costs, then, any increased costs associated with the ordinances or changes will be paid by the local entity. 14. Document and Information Exchange. The Local Government agrees to electronically deliver to the State all general notes, specifications, contract provision requirements and related documentation in a Microsoft@ Word or similar document. If requested by the State, the Local Government will use the State's document template. The Local Government shall also provide a detailed construction time estimate including types of activities and month in the format required Revised 10/18/01 Page 3 of 7 CSJ: 0363-01-099 Project Name: SH 26 at John McCain Road by the State. This requirement applies whether the Local Government creates the documents with its own forces or by hiring a consultant or professional provider. 15.lncorporation of Master Agreement Provisions. This LPAFA incorporates all relevant provisions of the Master Advance Funding Agreement (MAFA) in effect on the date of final execution of this LPAFA, unless such MAFA provision is specifically excepted herein. Any conflict between the terms of the MAFA and this LPAFA shall be governed and controlled by this LPAFA. 16.Signatory Warranty. The signatories to this agreement warrant that each has the authority to enter into this agreement on behalf of the party represented. 17.Special Provisions. The Local Government will make one payment to the State approximately 60 days prior to the letting of the project be the State. The Federal and State funds for the project are fixed at $320,000. Any funding over that amount is the sole responsibility of the Local Government. IN TESTIMONY HEREOF, the parties hereto have caused these presents to be executed in duplicate counterparts. THE LOCAL GOVERNM~NT By: (Signature) Title: Date: THE STATE OF TEXAS Executed for the Executive Director and approved for the Texas Transportation Commission for the purpose and effect of activating and/or carrying out the orders, established policies or work programs heretofore approved and authorized by the Texas Transportation Commission. By: Jennifer D. Soldano, Director Contract Services Office Date: Revised 10/18/01 Page 4 of 7 Revised 10/18/01 CSJ: 0363-01-099 Project Name: SH 26 at John McCain Road ATTACHMENT A RESOLUTION OF LOCAL GOVERNMENT APPROVING THIS LPAFA Page 5 of 7 CSJ: 0363-01-099 Project Name: SH 26 at John McCain Road ATTACHMENT B PROJECT LOCATION MAP ~ GRE BGUG ROll GHlll ~.l ..... >< 21 ~z 2J "'-, 0'" '" '" <( 4 10 12 20 '" K f\'~ . 'J Jl. -' ~ '" ::f ;;: ~ '" ::f ..~ :~JI 'X t a - - 18' 21 ~ HART ~t; .... u ~ '" c o , Revised 10/18/01 Page 6 of 7 "C co o 0:: e CO () U ~ e ..c: o ..., - CO CO N O)I ~CJ) I ...... Q) erE M co COZ M_ o U .. Q) ..., .--' CJ) e ()o... CJ) o z ::::> u.. u.. o w () 0:: ::::> o uCJ) t-O Zz w<C :i:w ::I: I- u<C <C~ t-I- t-(J) <Cw I- W CJ o ::::> CD I- () W ..., o 0:: 0... c .2 -- C'lS C'lS CJ .e- o CJ ...J .- t:: C'lS 11. c o ;: CD C'lS -0. C'lS ._ -CJ en .- t:: C'lS 11. c o n;;: ~ C'lS CD 0. "0 '(j CD .- LLt:: C'lS 11. CD - -C'lS- C'lS E C/) '0.- 0 1-1;)0 W c o ;: 0. 'i: CJ C/) CD C r:::: o -.. C'll C'll ::::I Q. - .- CJ CJ <c:e C'll D.. - r:::: ::::I o E <c " G) )( i:i: - r:::: 00:: C) ::::I lIIIl:;r::::o ::E .- E ri."g<c 1-::::1" Cl)LLG) >< i:i: ..... ..... (7) (7) ~ 00 N N "f"" "f"" "lIt~ "lIt~ "f"" "f"" '" 0 o 0 o 0 ~ ~ CD CD '" 0 o 0 o 0 o~ tD CD It) It) N N ..... ..... (7) (7) ~ 00 N N C") C") "":. .....~ "f"" C o U ::J .... - II) e o o CD "lit C") M C") "f"" It) 00 It) tD "lit (7) CD ~ N It) N CD ~ CD "f"" "f"" ...J t! o I- m ::) tJ) -- ()e ~.Q wt5 '-" ::J 1I)l:; Q) II) .- C U 0 lijo Ol_ e 0 +=~ Co 010 Ocr) ~@) Ol c"C 'C Q) Q)- Q) ro C E 'en += e II) w!:!! C") "lit N tD "lit It)~ "f"" It) co It) o ..... "lit (7) CD o~ co N N N It) .....~ (7) co~ "f"" ...J 01( I- o I- - u Q) 'e- 0. .!!2 ..c: - ~ .E e o :;:::::; co . o.c '0 Q) t E CO e c..... Q) Q) > - 0 SCJ (J)- "C co e U co.3 CO Q) ......c: 0)- "C - 0) 0 LL>. Q)~ ..c::o I- .- II) e Q) 0 -0. o UJ Z Q) '" .... ('t) "Il:t N cD "Il:t .." ~ ~ II - c Q) E c ... (1) > o C) - CO (.) o -J Q) ~ - E o ... .... "C (1) ... ~ C" (1) ... c o ;: CO C- .- (.) :e CO C- - CO - o .- "'C Q) - CO E ;: U) W r-- - o r-- Q) 0) CO 0... ...... o co ...... -- o "C Q) en 'S Q) a::: RESOLUTION R-02-1921 A RESOLUTION AUTHORIZING THE APPROVAL OF THE TXDOT LOCAL FUNDING AGREEMENT FOR THE CONSTRUCTION IMPROVEMENTS AT STATE HIGHWAY 26 AND JOHN MCCAIN ROAD WHEREAS, this is a joint funding project between TXDOT and the City of Colleyville with TXDOT funds being part of the Surface Transportation Program - Metro Mobility Program: and WHEREAS, Carson-Salcedo-McWilliams, Inc., has completed the design submittals for the realignment of John McCain Road and SH26; and WHEREAS, these design submittals have been made and approved by the appropriate TXDOT offices; and WHEREAS, this funding agreement is a requirement for the continuation of the contract preparation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the TXDOT Local Funding Agreement for the construction improvements at State Highway 26 and John McCain Road, is hereby approved. AND IT IS SO RESOLVED. PASSED BY A VOTE OF AYES, THIS THE DAY OF NAYS, AND 2002. ABSTENTIONS ON ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Donna Arp Mayor cceco CITY COUNCIL Tm$ AGENDA BRIEFING For mtg. : 03/05/02 CMO Approval: Item #: 6 Resolution # : R-02-1916 Previous Action: Tabled DEPT. : PARKS AND RECREATION SUBJECT: Approval of an agreement with Carter and Burgess to prepare an update of the Colleyville Comprehensive Parks, Recreation and Open Space Master Plan, in the amount of $9,704 Update On February 19, 2002, this item was tabled to provide an opportunity for staff to secure additional information concerning subdivisions with private open space and to clarify ownership of documents related to this project. Reading and Public Hearing City Council requested that private land be included in the Comprehensive Parks, Recreation and Open Space Master Plan. The proposal includes updating the plan by including the private park information. On January 7, 2001, the Parks and Recreation Advisory Board unanimously recommended approval of an agreement with Carter and Burgess to prepare an update of the Colleyville Comprehensive Parks, Recreation and Open Space Master Plan. (continued) CITY M~ ,/~ DEPARTMENT HEAD ~/T~- FINANCIAL REVIEW (IF NECESSARY Agenda Briefing Resolution R-02-1916 Page 2 of 2 City Attorney Ross Foster reviewed the proposal and staff has made the requested changes. Financial Impact Funding is allocated through the Voluntary Park Fund. (See attached) Recommendation Approval Attachments . Proposal for Professional Services to update the Meister Plan . Financial Status of Voluntary Park Fund . Resolution R-02-1916 February 22, 2002 Dianne McWethy Assistant City Manager City of colleyville 5400 Bransford Road Colleyville, TX 76034 Re: colleyville Parks, Recreation and Open Space Master Plan Update Dear Dianne: Carter & Burgess, Inc. is pleased to provide this proposal for an update to the 1999 colleyville Parks, Recreation and Open Space Master Plan. Enclosed are two copies of the Authorization for Professional Services. Please sign both forms, keep one copy for your records and return one copy to me. We look forward to working with you and your staff again. Sincerely, CARTER & BURGESS, INC. Julia P. McCall, RLA JPM/mds 01130000.L02 cc: correspondence Julie McCall PROPOSAL FOR PROFESSIONAL SERVICES For Colleyville Comprehensive Parks, Recreation, and Open Space Master Plan Update Colleyville, Texas Prepared November 28, 2001 Revised December 5, 2001 Revised February 13, 2002 Revised February 27, 2002 I. PROJECT DESCRIPTION Carter & Burgess, Inc. (C&B) will provide professional planning and landscape architectural design services for the preparation of an update to the 1999 Comprehensive Parks, Recreation, and Open Space Master Plan for the City of Colleyville. The scope of work will include Inventory/Analysis of existing private open spaces and the recreation facilities located within the private open spaces. C&B has prepared this scope of work based upon a meeting on November 8, 2001 and on information received from the City of Colleyville Development Department. C&B estimates completion in 30 days, once notice to proceed has been obtained. After final completion, payment will be rendered for services completed. II. SCOPE OF SERVICES TO BE PERFORMED BY C&B A. Base mapping update Prepare a computer-generated update to the base map as created in the 1999 Park Master Plan. Update information shall include the following private and public open spaces: Ashmore II Bridges at Riverwalk Bridlewood Caldwell's Creek Cascades at Timarron I Cascades at Timarron II Cascades at Timarron III Cranbrook Estates Kingswood Lakes of Somerset Lakewood Estates Leyton Grove Montclair Parc (private) (private) (private) (private) (private) (private) (private) (private) (private) (private) (private) (private) (private) 1.91 ac. 2.56 ac. 1.02 ac. 9.00 ac. 2.60 ac. 1.80 ac. 1.86 ac. 0.39 ac. 1.59 ac. 16.36 ac. 5.64 ac. 1 .64 ac. 6.96 ac. Monterra Monticello I Monticello II Oakbrook Hills Pebble Hill Plantation Egates Remington Park II Remington Park III Riverwalk at colleyville Shalimar Stone Crest Estates Summertree Summertree III Tara Plantation The Villas at Caldwell's Creek Westmont Williamsburg Estates Windview Wood briar Estates West Woodland Hills Woods of Colleyville B. Inventory / Supply Analysis Update (private) (private) (private) (private) (private) (private) (private) (private) (private) (private) (private) (private) (private) (private) (private) (private) (private) (private) (private) (private) 13.10 ac. 15.50 ac. 6.10 ac. 2.94 ac. 9.09 ac. 7.70 ac. 2.50 ac. 3.70 ac. 1.62 ac. 2.85 ac. 4.54 ac. 1.96 ac. 2.12 ac. 10.90 ac. 1.58 ac. 9.47 ac. 2.63 ac. 27.89 ac. 1.28 ac. c&B and City Staff members will perform a citywide tour of the existing public and private open spaces as listed above. C&B shall note specific development in each park (Le.: number of benches, number of picnic tables, etc.) The new inventory information shall be documented, recorded and added to the 1999 Park Master Plan. Additionally, City Staff members will assist in the inventory of three (3) other open space areas. These include: Brook Meadows (Thornbury) Heritage Glen Hills of Central Park 1.75 ac. .44 ac. .27 ac. City Staff shall provide c&B with site photography and inventory information for the open spaces listed above. C&B will incorporate the information into the Master Plan Update. C. Standards Analysis Update The new private/public open space inventory shall be added to the existing list of parks and open spaces as documented in the 1999 Park Master Plan, and re-evaluated compared to NRPA Standards and Guidelines. The analysis will determine the amount of park acreage and facilities needed to meet the present and future needs of the community. D. Recommendations Update C&B will revise the following sections based on the new inventory information: Recommendations for Land Acquisition, Recommendations for Facility Improvements, and the Five-Year Action Plan I Map. The Master Plan Update will be a stand-alone addendum to the 1999 Colleyville Comprehensive Parks, Recreation and Open Space Master Plan. This addendum to the Master Plan will be the property of the City of Colleyville. C&B will provide (25) copies of the addendum with exhibits I maps, (1) CD with updated text in Microsoft Word, and (1) CD with updated maps in Microstation format. III. COMPENSATION C&B will provide the above referenced services for the lump sum fee of $9,704.00 based on the following breakdown. Direct costs to the job are induded in the fee and will not be charged as reimbursables. Items requested that are outside this scope of work will be billed as additional work at the hourly rate shown below. A. Base Mapping Update Sr. Landscape Architect hours Landscape Architect hours B. Inventory I Supply Analysis Update Sr. Landscape Architect hours Landscape Architect hours Administrative Assistant hours C. Standards Analysis Update Sr. Landscape Architect hours Administrative Assistant hours D. Recommendations Update Sr. Landscape Architect hours Landscape Architect hours Administrative Assistant hours E. Estimated Direct Costs (Le. mileage, reprographics. plotting, printing, postage, courier, etc.) 2 hrs @ $85 = 16 hrs. @ $56 = 36 hrs. @ $85 = 8 hrs. @ $56 = 12 hrs. @ $46 = 8 hrs. @ $85 = 6 hrs. @ $46 = 18 hrs. @ $85 = 8 hrs. @ $56 = 14 hrs. @ $46 = $ 170.00 $ 896.00 $3060.00 $448.00 $ 552.00 $ 680.00 $ 276.00 $1530.00 $ 448.00 $ 644.00 $1000.00 $9,704.00 AUTHORIZATION FOR PROFESSIONAL SERVICES PROJECT Colleyville Comprehensive Parks, Recreation, PROJECT 011300.000.0.0000 NAME and Open Space Master Plan Update NUMBER CLIENT City of Colleyville, Texas ADDRESS 5400 Bransford Road Colleyville, Texas 76034 hereby requests and authorizes Carter & Burgess, Inc. to perform the following services: SCOPE See Attached Proposal for Professional Services. COMPENSATION to be on a basis of See Attached Proposal for Professional Services. Approved for CLIENT Accepted for CARTER & BURGESS, INC. By: By: Title: Title: Dennis Jerke, ASLA Vice President Date: Date: February 27, 2002 1. AUTHORIZATION TO PROCEED Signing this form shall be construed as authorization by CLIENT for C&B, Inc. to proceed with the work, unless otherwise provided for in the authorization. 2. LABOR COSTS IR tile eveRt C&B, IRe.'s eeFRpeRsatioR is caleulates !:ly FCror-cRce to C&B, IRC.'S Labor Cests, La!:ler Cests sl1all!:le tile aFRel:Jnt ealel:Jlated by tl'le number of I'IOlJrs actually '//erl~ed by e6cI'I of C&8, Ino.'s eFRpleyees on Client's Projeet, FRl:Jltiplies !:ly aR aFRount el1aF!:les fer each slIcR eFRployeo's '/lark, wl1iel1 is ealolJlates !:ly sividing easR such employee's annllalizes, non overtiFRe eOFRpensatieR ('....hether salary or paid to sllol1 eFRployee at an ROlJrly rate, as tRe ease may be) divises !:ly 2,080 ROurs per year. 3. DIRECT EXPENSES C&B, IRe.'s Direct Expenses sl1all !:le tl10se cosls incl:Jrres on or directly fur tRe CLIENT'S rrojee-t, incllJding BlJt not limited to necessary transpoFlation eesls inell:Jsing FRilea!:le at C&B, IRe.'s current rate when its autoFRobiles are lIsed, FReals and 10dgiR!:l, la!:loFBtory tests and analyses, eeFRpl:Jter serviees, wers preeessing services, telephone, prinling and !:linding charges. ReiFR!:lurseFRent for these EXrE~ISES shall be on the !:lasis ef aetual GRarges when furnishes by cOA1FReroial sourees ans en tile !:lasis of lJsual cOFRmereial charges wilen fl:JrRisl1ed by C&B, Ine. 4. OUTSIDE SERVICES 'Nhen technical or professional sefYises are flJfRisAea!:ly an elJtsiae source, .....hen approved by CLlE~JT, an aaditionsl aFRount shall be adaed to tRe eest ef these servioes fur C&8, Ine.'s aaministrative coutu, au provided on the re'/erse side of this agroement. 5. COST ESTIMATES Any cost estimates provided by C&B, Inc. will be on a basis of experience and judgement, but since it has no control over market conditions or bidding procedures C&B, Inc. cannot warrant that bids or ultimate construction costs will not vary from these cost estimates. 6. PROFESSIONAL STANDARDS C&B, Inc. shall be responsible, to the level of competency presently maintained by other practicing professional engineers in the same type of work in CLIENT'S community, for the professional and technical soundness, accuracy, and adequacy of all design, drawings, specifications, and other work and materials furnished under this Authorization. C&B, Inc. makes no other warranty, expressed or implied. 7. TERMINATION Either CLIENT or C&B, Inc. may terminate this authorization by giving 30 days' written notice and just cause for non-performance to the other party. In such event CLIENT shall forthwith pay C&B, Inc. in full for all work previously authorized and performed prior to effective date of termination. If no notice of termination is given. relationships and obligations created by this Authorization shall be terminated upon completion of all applicable requirements of this Authorization. 8. LEGAL EXPENSES In the event legal action is brought by CLIENT or C&B, Inc. against the other to enforce any of the obligations hereunder or arising out of any dispute concerning the terms and conditions hereby created, the losing party shall pay the prevailing party such reasonable amounts for fees, costs and expenses as may be set by the court. PROVISIONS 9. PAYMENT TO CaB, INC.! INTEREST ON PAST DUE AMOUNTS Menlhly in','oiees will be issl;led !:ly C&8, InG. for 011 worl\ performed under tRe lerFRs Elf tRis agreement. Inveioes are dl;le ana payable on reeeipt. Interest at tile rate of 1 % % per menth will !:le eRorged en all past alJe aFRounts, lJRless net peFFAilteet by law. An)' interest char-ged er eelleeteet in elEoess sf the RigRest legal rale will be appliea te tRe prinsipal aFRel;lnt ewing te C&8, Inc., and if such interest exeeoas the prinsi!'lal !:lalanee ef CLIENT'S inde!:llodness te C&B, Ins., will!:le rell:JrAoEl te CLlE~lT. It is the intent sf C&B, Ine, anEl CLIENT te a!:liae !:ly all appliea!:lle laws rogl;llating the maxiFRl;lm amount ef interest whieR FRay !:le charged. To the gr-eatest entent allo'llsa!:ly applieal3le law, CLIENT and C&B. Ino. agree that in the e'/ent CLlE~JT and C&8, Ino. enter into any eeFRprsFRise er settlement salling ~sr the paYFRent sf past due prinoipal and aoorlled and I:Jn!'laiet interest en any past due invoioe, C&B, Ins. FRay eRaFge and CLIENT agrees to pay interest en such cSFR!:lined !'last duo prinei!'lal and aooruea aRB I;lApaid interest amolJnt (11le "Now rrineipal 8alanee") at the rate ef 1%% per FRentA er at tAe highest Fate allewea !:ly law, sl;ll:ljeet, as pravided llemiA, to C&8, Ins.'s agreement to ereait ensess iAlerest or ret\,lrn same to CLlE~JT aftor tho New Prineipal 8alanGC is paid. 10. LIMITATION OF LIABILITY C&8, Ino.'s liability to tile CLIENT for any eause or combination of ealJses is in the aggregate, liFRileats an amol:Jnt ns greater tRan the fee earned I;lAder this agreement. 11. ADDITIONAL SERVICES Services in addition to those specified in Scope will be provided by C&B, Inc. if authorized in writing by CLIENT. Additional services will be paid for by CLIENT as indicated in the Letter of Proposal. Task Authorization, or such other document as deemed appropriate by CLIENT and C&B. and which is referenced under Compensation. 12. SALES TAX In accordance with the State Sales Tax Codes, certain surveying services are taxable. Applicable sales tax & not included in the above proposed fee. Sales tax at an applicable rate will be indicated on invoice statements. 13. SURVEYING SERVICES In accordance with the Professional Land Surveying Practices Act of 1989, the client is informed that any complaints about surveying services may be forwarded to the Texas Board of Professional Land Surveying, 7701 North Lamar, Suite 400, Austin, Texas 78752, (512) 452-9427. 14. TERMINATION FOR NON-PAYMENT OF FEES C&B, Inc. may terminate this contract by giving written notice if any C&B, Inc. invoice remains unpaid for more than sixty (60) days. C&B, Inc.'s right to terminate this contract shall not be waived by C&B, Inc.'s continued performance during any period of investigation by C&B, Inc. to determine the reasons for CLIENT'S nonpayment. In case anyone or more of the provisions contained in this Agreement shall be held illegal, the enforceability of the remaining provisions contained herein shall not be impaired thereby. REV 03/00 FINANCIAL STATUS OF VOLUNTARY PARK FUND AT 1-31-2002 FUND BALANCE AT 9-30-2001: FY 2002 REVENUE Donations: PROJECTED ACTUAL October $10,405 $10,405 Noverrber $9,744 $9,744 Decerrber $9,875 $9,875 January $9,871 $9.871 February $9,650 $0 rvlarch $9,700 $0 April $9,700 $0 rvlay $9,750 $0 June $9,750 $0 July $9,800 $0 August $9,800 $0 Septerrber $9,900 $0 Oty Park Sign Revenue $350 $0 Total Donations $118,295 $39,895 Interest income Received $10,500 $845 TOTAL $128,795 $40,740 FY 2002 EXPENDITURES $374,960 UNENCUvEEREDFUND BALANCE AT 1-31-2002 (COUNCIL A PFROV ED) RECOMv1ENDED APFROVED EXPENDED (BOARD) (COUNCIL) $2,850 $2,850 $0 $41,236 $41 ,236 $0 $19,123 $19,123 $0 $911 $911 $911 $46,325 $46,325 $0 $6,000 $6,000 $4,805 $116.445 $116,445 $5,716 $299.255 $387,310 BALANCE OF A..EASANT RUN PRACTICE MA.STER. PLAN && COTTONBB- T PHASE II LOCAL MA. TCH && SPARGER PARK TRAIL GRANT LOCAL MA. TCI-'@@ BALANCEOF901 L.D. LOCKElT ROAD PROPERTY EVALUATION>> COTTONBB- T TRAIL PHASE III-- ADA ACCESSIBILrTY STUDY ^^ TOTAL PROJECTS) FUND BALANCE AT 9-30-2002 EXPENDITURE KEY: && FY 2002 PROJECT/APPROVED OCT 99 @@ FY 2002 PROJECT/APPROVED MA. Y 2000 >>FY 2002 PROJECT/APPROVED APRIL 2001 - FY 2002 PROJECT/APPROVED JUNE 2001 ^^ FY 2002 PROJECT/APPROVED OCT 2001 RESOLUTION R-02-1916 A RESOLUTION APPROVING AN AGREEMENT WITH CARTER AND BURGESS TO PREPARE AN UPDATE OF THE COLLEYVILLE COMPREHENSIVE PARKS, RECREATION AND OPEN SPACE MASTER PLAN WHEREAS, the City of Colleyville desires to update the Comprehensive Parks, Recreation and Open Space Master Plan; and WHEREAS, the City of Colleyville desires to contract with a park planning and design firm to assist with the update of the Comprehensive Parks, Recreation and Open Space Master Plan. NOW, THEREFORE, BE IT RESOLVED BY CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the City of Colleyville approves the agreement with Carter and Burgess for preparation of an update of the Colleyville Comprehensive Parks, Recreation and Open Space Master Plan and authorizing the use of Voluntary Park Fund in the amount of $9,704. AND IT IS SO RESOLVED. PASSED BY A VOTE OF AYES, NAYS, AND THIS THE DAY OF 2002. ABSTENTIONS ON ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Donna Arp Mayor PLANNING & ZONING COMMISSION Meeting Minutes - February 11, 2002 Chairman Gasper called the regular meeting of the Planning and Zoning Commission to order at 7:00 P.M. on February 11,2002. Roll Call: Present: Jeffrey Wall, Bob Culley, Earl Swift, Mark Jones, Bud Sellers, Mark Hollis, Jo Ann Gasper Staff: Barry LeBaron, Clayton Husband, Jan Levy Invocation: Chairman Gasper Pledge of Allegiance Approval of Minutes: January 28, 2002 Commissioner Wall moved to approve the minutes of January 28, 2002 as submitted. Commissioner Hollis seconded the motion. The vote being: Ayes: Wall, Culley, Swift, Jones, Sellers, Hollis, Gasper Noes: None 1. Replat of Lots 11, 13, 43 & 59, The Village at Colleyville requested by the City of Colleyville, located at 100 Main Street, Case P-02-004 This item was withdrawn from the agenda by staff. Barry LeBaron said the plat may be on the next agenda. 2. Minor Plat of the Swaim-Scott Addition requested by Brad Scott, 1.42 acres located at the end of Live Oak Drive, Case P-02-005 Clayton Husband presented the case to the commissioners and reviewed the staff briefing. He explained that Live Oak Drive dead-ends into the property and there is not a street turnaround at this location. Clayton said the Fire and Police departments have commented that the construction of a turn-around is not critical to the delivery of emergency services to the two lots. He said the Development Review Committee recommended to the applicant that a single driveway be constructed along the common lot line to provide drive access to these two lots. There was discussion by the commissioners and staff relating to common access easements and the shared driveway with gates. The plat does show the easement. Planning & Zoning Commission Minutes - February 11, 2002 Page 1 of 4- Approved on February 25, 2002 Chairman Gasper moved to approve the Swim-Scott Addition plat. Commissioner Wall seconded the motion. The vote being: Ayes: Wall, Culley, Swift, Jones, Sellers, Hollis, Gasper Noes: None 3. PUBLIC HEARING - Replat of Lots 1 and 2, Block 1, Town Center Colleyville, Phase 1, requested by Patsy Smith, Herman J. Smith Company, located at the southeast corner of Hall Johnson Road and Colleyville Boulevard, Case P-02-006 Clayton Husband presented the case to the commissioners and reviewed the staff briefing. He told the commissioners that the plat reconfigures the two existing lots into three new commercial lots. Commissioner Wall questioned if staff received any information regarding the potential users for the property. Staff responded that they did not. There was discussion by staff and the commissioners about vested rights and how the Council turned down amending SUP requirements in the CC2 zoning district. There was also discussion about the "Big Box" ordinance and its potential applicability to development on the lot. The applicant's representative was present and the commissioners had no questions for him. Chairman Gasper opened the public hearing. There was no one present wishing to speak. The public hearing was closed. Chairman Gasper moved to approve the replat. Commissioner Culley seconded the motion. The vote being: Ayes: Wall, Culley, Swift, Jones, Sellers, Hollis, Gasper Noes: None 4. Minor Plat of People's Bank Addition requested by Frank A. Ritz, Ritz Properties, 2.159 acres located on the southeast corner of Bogart & Hall Johnson Road on the west side of Colleyville Boulevard, Case P-02-007 Clayton Husband presented the case to the commissioners and reviewed the staff briefing. He told the commissioners the plat would create two commercial lots, one that is for the construction of a new bank. Clayton said cross-access easements have been provided at two locations to allow vehicles to cross from one lot to another in order to reduce the number of driveway locations on the roadways. He said the applicant is trying to maintain and urban village look and proposes a front building line on Lot 2, along Hall-Johnson Road of 15-feet. Clayton said the Land Development Code allows the front building line to vary if the required parking on the lot is setback Planning & Zoning Commission Minutes - February 11, 2002 Page 2 of 4- Approved on February 25, 2002 at least 40' from the property line, with the purpose of locating the parking areas away from the street. He told the Commissioners if the proposed development provides parking at that location, then the building may be constructed at the 15-foot building line and this issue will be evaluated at the time of site plan review. He also said there are no visibility issues. The applicant, Frank Ritz, was present and displayed a conceptual elevation for the building on Lot 2. He said the bank that is proposed for Lot 1 is two stories tall and is approximately 15,000 square feet. The Commissioners and Mr. Ritz discussed traffic flow in the area. The applicant's engineer, Joseph Reue, with Washington and Associates, was also present to represent the case. He spoke with the commissioners about traffic patterns on the lots and in the area and about right-of-ways on Colleyville Boulevard. Mr. Ritz said the bank will be community owned and the board is made up of local people. Commissioner Culley moved to approve the minor plat. Commissioner Sellers seconded the motion. The vote being: Ayes: Wall, Culley, Swift, Jones, Sellers, Hollis, Gasper Noes: None 5. Citizens' comments regarding items not on the agenda: There were none. 6. Staff comments, reports and discussion items: Barry LeBaron entered into discussion with the Commission and explained the process for amending the current Master Plan. He explained the reasons the project would probably not begin until the fourth quarter of the year. Chairman Gasper suggested that staff might consider using the University of Dallas graduate school as a resource for help with the Master Plan. Barry LeBaron responded that staff has used graduate students from the University of Texas Arlington in the past, but would try to utilize the present staff for the project. 7. Commissioners' comments and reports: There were none. ADJOURNMENT: The Commission moved to adjourn the meeting at 7:55 p.m. The motion was seconded and passed by acclamation. Planning & Zoning Commission Minutes - February 11, 2002 Page 3 of 4- Approved on February 25, 2002 .._~.._-_.~_.~,..,....--._"-- -----~_..."-~.,,-~.._._...... "...--,~.__..~-~ _.___, ___"_",_,-,__,,,,_,_~_,>o.. .~_"._.."._..,.0..._....._,_"~___.._._~'_~'__""_"_'''"_,,___"___...0+ Respectfully Submitted, Jan Levy Planning & Zoning Assistant Approved on: February 25, 2002 as written. NOTE: As a matter of public record, an audio recording of the above Planning and Zoning Commission meeting is available upon request. Planning & Zoning Commission Minutes - February 11, 2002 Page 4 of 4- Approved on February 25, 2002 RESOLUTION R-02-1922 A RESOLUTION APPROVING COUNCIL ACTION UNDER BUSINESS AT THE REGULAR COUNCIL MEETING OF MARCH 5, 2002 WHEREAS, Council has taken action on certain items on the agenda under Business. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by Council action under Business this date and not otherwise adopted by Ordinance and/or separate Resolution as follows are hereby adopted: a. AND IT IS SO RESOLVED. APPROVED THIS DAY OF AYES, NAYS, AND ABSTENTIONS. 2002, BY A VOTE OF _ ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Donna Arp Mayor