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HomeMy WebLinkAboutTree Board-Agenda Packets-1/23/2025 City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE TREE BOARD AGENDA 100 Main Street, Colleyville, Texas, 76034 Executive Conference Room - Third Floor THURSDAY, JANUARY 23, 2025 - 9:00 AM 1. CALL TO ORDER 2. APPROVAL OF MINUTES December 19, 2024 3. REGULAR AGENDA ITEMS 3a Consideration of the Parkway Tree Grant Program 3b Consideration of the Street Tree List 3c Consideration of the Planting and Maintenance Guidelines 3d Update on current City projects and parks 3e Set date for next meeting 4. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, January 17, 2025 by 5:00 p.m. Christine Loven City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE TREE BOARD MINUTES 100 Main Street, Colleyville, Texas, 76034 Executive Conference Room - Third Floor THURSDAY, DECEMBER 19, 2024 1. CALL TO ORDER The City of Colleyville Tree Board Meeting was called to order on December 19, 2024 at 10:30 a.m. Roll Call Present: Scotty Richardson, John Hillebrand, Tom Morr, and Kris Potts Staff Present: Adrienne Lothery, Ben Bryner, Jacquelyn Reyff, Joe Flynn, Lisa Escobedo, and Chris Pham 2. REGULAR AGENDA ITEMS 2a Development of Parkway Tree Grant Program Kris Potts presented the Parkway Tree Grant Program to the Tree Board. He explained that the Parkway Tree Grant Program would provide reimbursement funds to residents and HOAs to assist with parkway tree plantings. He presented options to the Board regarding funding and asked the board how funding should be administered. The Tree Board explored the available options, including funding by street type, road length, or number of trees. The Tree Board asked Lisa Escobedo how funding was administered for the Beautification Committee’s grant programs. She stated that applications were reviewed by the Beautification Committee and that projects were reimbursed 50% of their costs up to a maximum amount. The Tree Board made the determination that grants should be available to residents and HOAs who would commit to planting and maintaining a minimum number of 3 trees and that funding would be provided for projects with a maximum project cost of $20,000. Tom Morr inquired about whether parkway trees within private subdivisions would be included in the tree planting program. There was discussion amongst the board whether the Parkway Tree Grant Program should be provided for roads within subdivisions, or if the funding should be limited to plantings along major thoroughfares identified in Tree Board Meeting Minutes December 19, 2024 City of Colleyville Page 2 the Master Thoroughfare Plan. The Tree Board concluded the discussion by agreeing that for the first phase of the program, it would be best to prioritize major thoroughfares and to focus funds on public streets with major visibility. Phase 2 of the program would add interior streets as options for grant funding. The Tree Board then discussed how applications would be reviewed and approved. There was discussion amongst the board whether the applications would require review from the Tree Board and who would be the approving body. Staff stated that the Beautification Committee would be the final approval, but that the Tree Board could have as much involvement in the process as they deemed fit. The Tree Board concluded that the staff arborist would do a review of any grant applications, and valid applications would be sent directly to the Beautification Committee. 2b Evaluate Street Tree List Kris Potts presented a draft street tree list to the board. The tree list identified trees that were best suited on Exterior Streets and trees that were better suited within neighborhoods based on visibility and design criteria. The tree board inquired about how the street tree list was comprised, to which staff stated they were chosen based on height and whether trees had more horizontal or vertical growth patterns. The board inquired about whether different species would be allowed and what avenues applicants could take if they had different preferred species. The board and staff concluded that applicants could contact the city to discuss if different species were requested. 2c Establish Planting and Maintenance Guidelines Kris Potts presented a list of maintenance and planting guidelines that would be required as part of tree plantings. The board inquired where the guidelines were made available and how they would be enforced. Kris Potts stated that the guidelines could be included as part of the application and that acknowledgement of the planting standards could be made required. City staff stated that proper tree planting could be made a determining factor in the grant fund administration and that an on-site inspection would be done prior to reimbursement. 2d Set date for next meeting Kris Potts presented to the board the future agenda items. The next goal of the board would be to establish future plantings in city projects and parks. He presented the work that has been done so far, including a Parks Tree Survey which tracked the overall health of trees within all Colleyville Parks and the status of an RFP to remove Tree Board Meeting Minutes December 19, 2024 City of Colleyville Page 3 dead, diseased, and hazardous trees. The board inquired about the goals of future projects and their involvement on plantings. John Hillebrand asked whether maps which showed current plantings and irrigation lines could be made available to plan future plantings. City staff and the board discussed how to determine what areas had working irrigation for plantings. The Board and staff discussed what date would work best for a future meeting date and what frequency they would be meeting. The Board determined that the next meeting date would be January 23, 2025 and that the board would meet as needed. 4. ADJOURNMENT The meeting adjourned at 11:30 a.m. The minutes were written and prepared by: Christopher Pham Planner The meeting minutes were approved on xx, 2025 by a vote of . City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE TREE BOARD BRIEFING Agenda Number 3a Agenda Date 1/23/2025 Number 3a Type Regular Agenda Items Department Community Development Title Consideration of the Parkway Tree Grant Program Explanation A presentation is attached to this item which will highlight all the items for discussion on this agenda. Attachments 1. Colleyville Tree Board Discussion Presentation Colleyville Tree Board Meeting Colleyville Tree Board January 23, 2025 Action item: 2a Approval of the Colleyville Tree Board Minutes of December 19, 2024 Items for discussion: 3a Consideration of the Parkway Tree Grant Program 3b Consideration of the Street Tree List 3c Consideration of the Planting and Maintenance Guidelines 3d Update on current City projects and parks 3e Set next meeting date Agenda Items Minutes 3a. Parkway Tree Grant Funding Parameters Grant Amounts: $75,000 budget annually Program Parameters: Grants are available as reimbursements within the following range: •Grants will reimburse matching funds up to 50 % of the project cost up to $10,000 per project. •Maximum:$10,000 [Project amount =< $20,000] Minimum: To be eligible for funding applicants must plant a minimum of 3 trees •Plantings Standards:All Trees planted shall meet the requirements of the Land Development Code Chapter 5 Section 5.10 –Tree Planting Standards •Distribution: Applicants are eligible for reimbursement after work is completed and inspected. * Initial phase of project will only cover eligible major thoroughfares. (eg: Hall Johnson, Pool Rd.) Phase 2 will add neighborhood level -interior streets at a later date. (eg: Murphy Rd, San Bar Ln) 3a. Parkway Tree Grant Application Draft Application: HOA / Resident submits application along with aerial picture / site plan showing total project area, existing trees, and proposed trees. •Applications are expected to open February 1st 2025 •Application is reviewed by City Arborist and shared with Tree Board •Applications move to the Beautification Committee for funding •Once plantings are completed, City Arborist will inspect to ensure trees have been planted correctly. 3b. Proposed Street Tree List – Exterior Streets Exterior Streets: To be placed on major city streets outside of neighborhood streets. (eg: Hall Johnson, Pool Rd) Currently Phase 1 will only be focused on exterior streets, or main-thoroughfares. Phase 2 will open the program for interior streets at a later date / depending on funding. •If a different species is requested please contact the city arborist to discuss alternative options. *Mature Height too tall near utility lines 3c. Discussion of Planting and Maintenance Guidelines 1) Select the right tree for your location. Use a tree that will grow well in your part of the state and make sure it has plenty of room—vertically and horizontally—for the canopy and roots to grow. 2) Dig the hole at least twice as wide as the root ball. Dig a square hole no deeper than the root ball. This keeps the roots from settling too deep while still allowing them to penetrate the surrounding soil. 3) Fill the empty hole with water and check the drainage. If it takes longer than 24 hours to drain, select another site. A tree will die if its roots are underwater for long periods of time. 4) Prune the tree sparingly and only if necessary. Remove only dead, broken and diseased branches and roots that are crushed and girdling, or growing around the main stem. Removing even a small portion of healthy canopy actually slows root growth and delays establishment. A thoughtfully selected tree shouldn’t need to be pruned. 5) Set the tree in the hole with the root collar (area just above the roots) flush or slightly above natural grade. Planting too deep is a leading cause of mortality in newly planted trees. Don’t pick up the tree by the trunk. Always handle by the container or root ball. 6) Remove all foreign materials from the root ball. This includes wires, twine, cords, containers and non-biodegradable bags. If planting a tree with roots wrapped in burlap, remove as much of the burlap as possible. This allows water to seep in and the roots to grow out. 3c. Planting and Maintenance Guidelines 7) Gently fill the hole with the same soil that came out of the hole. Soil amendments may be needed depending on existing soil material. Settle the soil with water, packing the soil damages and breaks fine roots. 8) Stake the tree only if necessary. Consult a professional if staking is required. Stakes should not be left in place more than one year. 9) Mulch around the tree at least out to the drip line, two to three inches deep and up to but not touching the trunk. Wood chips, pine bark, leaf litter and hay are great mulches. Mulching keeps soil temperature fairly steady, boosts soil moisture retention and keeps weeds at bay. Organic mulches add nutrients to the soil as they decompose. 10) Water the tree for at least the first two years, but don’t over water. A newly planted tree requires six to eight gallons of water for every diameter inch of trunk—per week. Newly planted trees often die due to improper watering.A thorough soaking is much better than light, frequent watering. Permanent irrigation is recommended. 11) Protect the tree from animals and humans. Staking to the ground a wire-mesh cage at least three feet in diameter and four feet tall can keep deer and livestock from eating your tree. It also can safeguard your tree from motorized weed-eaters, which can easily kill your tree. 12) Do not fertilize the tree during the first growing season. Too much nitrogen will burn tender roots, slowing growth and delaying establishment. Organic mulches and vitamin B will assist the tree in recovering from transplant shock. 3c. Planting and Maintenance Guidelines 3d. City Projects and Parks 3d. City Projects and Parks Parks Tree Survey Used to track the overall health of trees and canopy coverage within all Colleyville Parks •$50,000 budget for additional tree plantings in parks and city owned open space area. •All trees within all parks were surveyed. Tree Surveys tagged location, health of tree, and species •Maps were used for RFP for dead and diseased tree removals and replanting's in Colleyville Parks. 3d. City Projects and Parks City Park 3d. City Projects and Parks McPherson Park 3d. City Projects and Parks Pleasant Run Park 3d. City Projects and Parks 3d. City Projects and Parks 2 1 0 7 8 0 2 3 0 8 3 1 10 15 0 1 3 0 4 1 0 6 8 0 2 0 00 2 4 6 8 10 12 14 16 City Park Kimzey Park L D Lockett Park McPherson Park Pleasant Run Park Reagan Park Sparger Park Woodbriar park Webb House CV Parks RFP Trees Removed Stumps Removed Trees Replanted Removals: 23 trees throughout all parks, this includes 43 stumps to be ground and removed Plantings: 21 trees to be replanted In the future the Tree Board will assist in planning new plantings within the parks and city owned properties. 3d. City Projects and Parks Future Projects Tree Density maps •Help easily see where future plantings should be prioritized •Irrigation water lines to be added to maps to show potential planting locations. March to early April timeframe •Additional tree surveys to be done on city owned properties and open spaces. 3e. Set next meeting date Set next meeting date? Quarterly meetings? Possible topics to discuss for next meeting •Potential Parkway Planting applications •Parks and open space tree plantings. Where do we need additional trees? Which areas are the highest priorities? Preparation for tree infill within City owned properties. Adjournment