HomeMy WebLinkAboutInstructions for Searching Public DocumentsACCESSING PUBLIC DOCUMENTS IS EASY!!
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Follow these easy steps for searching for a document
There are four basic types of search functions - all begin by first clicking on the Click Here to view
public documents link
1. Text Search
2. Field Search
3. Weblink Search
4. Object Name Search
If you choose Text Search (Example: City Park)
1. Click on the Search tab located on the left side of the screen
2. Click on the Customize Search drop down menu
3. Click on Text
4. Type City Park into the text box
5. Click Search at the bottom of the screen
6. A list of documents containing the text City Park will appear on the right side of the screen
7. Click on the document name to see the entire document and to scroll through to locate the
text City Park
8. Click on the number under Hits, scroll down, click on the document to go directly to the page
where the words City Park appear
9. To save or print the document, click the PDF icon at the top left of the page. You can either
save the document or print it
10. To reset the search screen, simply click Reset at the bottom of the search screen
If you choose Field Search to further refine the search used in conjunction with the Text
Search (Example: City Park)
1. Click on the Search tab located on the left side of the screen
2. Click on the Customize Search drop down menu
3. Click on Text
4. Type City Park into the text box
5. Click on the Customize Search drop down menu
6. Click on Field
7. Click on the Template drop down menu
8. Choose City Secretary
9. Choose from the list of criteria for each drop down box as necessary
10. Click Search at the bottom of the screen
11. A list of documents containing the words City Park will appear on the right side of the screen
12. Click on the document name to see the entire document and to scroll through to locate the
text City Park
13. Click on the number under Hits, scroll down, click on the document to go directly to the page
where the words City Park appear
14. To save or print the document, click the PDF icon at the top left of the page. You can either
save the document or print it
15. To reset the search screen, simply click Reset at the bottom of the search screen
If you choose Weblink Search (Example: City Park)
This search works much like a search conducted on an Internet site such as Google, Yahoo, MSN
1. Click on the Search tab located on the left side of the screen
2. Click on the Customize Search drop down menu
3. Click on Weblink Search
4. Type City Park into the box
5. Click Search at the bottom of the screen
6. A list of documents containing the words City Park will appear on the right side of the screen
7. Click on the document name to see the entire document and to scroll through to locate the
text City Park
8. Click on the number under Hits, scroll down, click on the document to go directly to the page
where the words City Park appear
9. To save or print the document, click the PDF icon at the top left of the page. You can either
save the document or print it
10. To reset the search screen, simply click Reset at the bottom of the search screen
Object Name Search (Example: Resolution R-05-2601)
1. Please note this search is only beneficial when knowing the EXACT name of the document
2. Click on the Search tab located on the left side of the screen
3. Click on the Customize Search drop down menu
4. Click on Document/Folder Name
5. Type Resolution R-05-2601 into the box
6. Click Search at the bottom of the screen
7. The document titled Resolution R-05-2601 will appear on the right side of the screen
8. Click on the document name to see the entire document
9. To save or print the document, click the PDF icon at the top left of the page. You can either
save the document or print it
10. To reset the search screen, simply click Reset at the bottom of the search screen