HomeMy WebLinkAboutCity Council-Minutes-9/16/2013
City of Colleyville
City Council Worksession
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, September 16, 2013
6:00 p.m.
Executive Conference Room
Third Floor, City Hall
The City Council conducted interviews with board, commission, and committee
applicants at 5:30 p.m.
Mayor David Kelly called the Colleyville City Council Worksession to order on
September 16, 2013 at 6:12 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor and Councilmembers
Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart.
City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer
Terry Leake, Economic Development Director Marty Wieder, Public Works Director
Bob Lowry, City Engineer Jeremy Hutt, Public Works Field Operations Manager Ken
Tywater, Public Works Project Engineer Dan Hartman, Public Works Construction
Manager Craig Knight, Communications and Marketing Director Mona Gandy,
Community Development Director Ron Ruthven, and City Secretary Amy Shelley.
2. PRESENTATION AND DISCUSSION
2a Presentation on the status of the SH26/Colleyville Boulevard
reconstruction project and discussion of options to accelerate
completion of the project
Public Works Director Bob Lowry presented the status of the SH26/Colleyville
Boulevard reconstruction project and discussed options to accelerate the
completion of the project. He introduced Michael Morris, Director of
Transportation with North Central Texas Council of Governments (NCTCOG);
Christie Gotti, Senior Program Manager with NCTCOG; Karla Weaver and Loyl
Bussel, both with the Texas Department of Transportation (TxDOT).
Mayor Kelly questioned staff regarding if the right-of-way has been acquired.
Director Lowry replied the right-of-way has been acquired.
Mayor Kelly complimented Phase I of the project.
Councilmember Mogged questioned Ms. Gotti regarding business visibility with the
updated landscaping. City Manager Jennifer Fadden answered and explained that
there will be ample visibility for the businesses because of the distance
requirement with the updated landscaping.
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Director Lowry replied there will be visibility across Colleyville Boulevard.
Councilmember Mogged stated visibility is important to those businesses.
Ms. Gotti presented an update regarding the SH26/Colleyville Boulevard
reconstruction project.
Mayor Kelly questioned Ms. Gotti regarding the Dallas and Tarrant Counties
allocations for funding. Ms. Gotti replied $600,000 million has recently been
approved for the project, and now the funding has been re-balanced.
Councilmember Short questioned Ms. Gotti regarding the returning of the roads.
Ms. Gotti stated it is now a voluntary program.
Councilmember Hart questioned Ms. Gotti regarding the decrease in traffic counts,
and does that have an impact on the proposal? Mr. Morris answered for Ms. Gotti,
and replied no, the decline in traffic counts does not have an impact on the
proposal.
Mayor Pro Tem Taylor questioned Mr. Morris regarding the reasons for the decline
in the traffic counts. Mr. Morris replied the decline in traffic is due to other
projects being completed in the area, and a change in travel patterns. He added
the traffic volumes have no bearing on the funding options that are available.
Councilmember Hall questioned Mr. Morris regarding if option two will require a
utility relocation. Mr. Morris replied yes, the roadway is built from the outside-in.
Councilmember Hall questioned Mr. Morris regarding if option two could be
constructed this next year. Mr. Morris replied yes.
Mayor Kelly stated the intersections would be constructed at the higher capacity.
Mr. Morris concurred.
Councilmember Mogged questioned staff regarding the utility relocation in the
proposed section. City Engineer Jeremy Hutt replied there are very few utility
relocations between Brown Trail and Centerpark.
Councilmember Mogged questioned staff regarding the cost for such relocations.
Director Lowry replied the cost would approximately be $200,000-$300,000.
Mr. Morris explained they may be able to help close the gap in funding, if
necessary.
Mayor Pro Tem Taylor stated the utilities are being relocated to the six lane
matrix, a one-time relocate. He stated there would be room to expand into the
future, if necessary.
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Mayor Pro Tem Taylor stated option two seems to make more sense.
Mayor Pro Tem Taylor questioned Mr. Morris regarding if the same lane miles exist
for option two. Mr. Morris replied yes, for the most part.
Mayor Kelly questioned City Council regarding the length of the project from John
McCain to Brown Trail, and the unfunded portion of the project left.
Councilmember Hall stated he has had citizens state they do not want this to look
like Southlake.
Councilmember Hall stated this will help with the Glade Road project.
Mayor Pro Tem Taylor questioned Mr. Morris regarding the Glade Road
improvement project. Mr. Morris stated additional funding does not exist. He
stated the future of Colleyville is not a six lane roadway; it is about making it a
destination.
Councilmember Hall stated there is a total reconstruction of Glade Road, east to
west.
Mr. Morris stated the original message has not been lost; it is simply being done in
a different order.
Mayor Pro Tem Taylor questioned staff regarding if option two will solve the
flooding issue at The Londoner’s location. Director Lowry replied yes.
Councilmember Hall questioned staff regarding if Whole Foods will be good with
the reconstruction of SH26/Colleyville Boulevard. Economic Development Director
Marty Wieder stated he has talked with the developers, and they seem to be open
to the construction.
Mayor Pro Tem Taylor stated the developers of Town Center were aware of
construction options when that shopping center was developed.
Mayor Kelly stated the section from John McCain to Hall-Johnson Road will be left
to complete, and this is the area in which the most redevelopment may occur. He
stated the entire corridor may need to be done, versus having the center core
redone. He added the other funding options may be used to complete the rest of
the project.
Mayor Kelly questioned City Council regarding if this is an opportunity to
reinvigorate Colleyville with the entire stretch of corridor. Councilmember Wollin
concurred.
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Mayor Pro Tem Taylor questioned Mr. Morris regarding if the proposed option is
from the northern portion of the intersection at Hall-Johnson Road to the southern
portion of the intersection at Brown Trail. Mr. Morris replied yes.
Mayor Kelly stated there are plan modifications for a six lane versus a four lane
roadway. Mr. Morris recommended the plan for a six lane so there is room for
future expansion. He stated TxDOT can plan a bid for both. Ms. Gotti stated they
will need to know by October 25. Mr. Bussel concurred and stated there are
design elements to be considered.
Councilmember Short questioned Mr. Morris regarding the destination Colleyville.
Mr. Morris stated the architectural amenities will enhance the destination to
Colleyville, and will help to market Colleyville.
Mayor Kelly stated a wide center median will show the destination to Colleyville.
Mayor Pro Tem Taylor questioned Mr. Morris regarding the traffic counts, will they
continue to rise? Mr. Morris replied yes, and the intersections need to be the point
of concentration.
Councilmember Short questioned Mr. Morris regarding if there are any other
destination locations. Mr. Morris replied Fort Worth has a location in the Rosedale
area.
Councilmember Hall stated they have always had destination in place when
considering businesses to locate here.
Councilmember Short stated the focus should be shifted from access management
rather than movement. Mr. Morris stated that can be accomplished by design.
City Council concurred that they want staff to look at the funding options for
finishing John McCain Road to Hall-Johnson Road.
Councilmember Hall questioned Mr. Morris regarding what has to happen to get
the money allocated for Phase II to the Phase III portion. Ms. Gotti stated the City
just needs to submit the request to change the scope. Mr. Bussel concurred, and
stated TxDOT just needs a decision from the City on either a four or six lane
roadway.
Mayor Pro Tem Taylor stated he would like to know the options for either a four or
six lane roadway for the decision process. He stated he would hate to decide upon
a four lane roadway and then find out the option for a six lane was available.
Mayor Kelly stated a six lane option may not be necessary for the middle of
Colleyville, regardless of the savings and/or cost.
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Councilmember Hall stated the citizens do not want a six lane roadway.
Councilmember Short stated a six lane roadway can be designed so that traffic can
be slowed down going through Colleyville.
Mayor Kelly stated we have to decide if we want a community and rural feel versus
an urban feel.
Councilmember Short questioned Mr. Morris regarding the traffic counts on
FM1709. Mr. Morris stated he did not have those numbers for tonight’s meeting.
Councilmembers Hall and Wollin stated the corridor can look and feel more rural
with design elements.
City Manager Jennifer Fadden explained staff will put together options for City
Council to consider. She added that if funding is available for this project, it will
likely be better to complete the project all at once.
Mayor Kelly questioned staff if the money has to be in hand to let that contract.
City Manager Jennifer Fadden replied yes.
Councilmember Hall stated being in favor of looking at the entire project, if the
funding is available.
City Manager Jennifer Fadden stated there is $3 million dollars, unfunded, within
the current project plan in the TIF, that should the City Council direct, it could be
allocated to this project. She added the partners within the TIF would have to
agree.
Councilmember Wollin questioned staff regarding if the Glade Road project will be
delayed. City Manager Jennifer Fadden stated Glade Road is funded, over a five
year period, in the CIP, with TIF funds, separate and apart from this project.
Councilmember Hall stated having a concern with one part of the road impacting
the other, and only having a limited time to do so. City Manager Jennifer Fadden
stated if City Council is willing to invest into this additional piece of the roadway, in
the scope of this next phase, staff will deliberate on the options.
Mayor Kelly questioned City Council regarding if they want the entire stretch to be
considered.
Mayor Pro Tem Taylor questioned staff regarding the funding. Mayor Kelly
explained the construction portion is all that has to be considered, right now.
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Councilmember Mogged questioned City Council regarding if the $1.5 million from
Commissioner Fickes is being counted in the funding. Mayor Kelly replied no, not
at this time.
Councilmember Short questioned City Council regarding why the south portion of
SH26/Colleyville Boulevard is being ignored. Mayor Kelly stated there is another
city involved, which does not want to participate.
Mayor Pro Tem Taylor questioned staff regarding their opinion and how this will
work. Director Lowry stated it will cost more in the future.
Mayor Pro Tem Taylor questioned staff regarding the cost savings on a four lane
roadway versus a six lane roadway. Director Lowry replied the cost savings is in
one lane of road in each direction, which is not that significant.
Mayor Kelly stated the time to capitalize on this is now, especially since Colleyville
is a small portion of the 16 county road improvement projects.
Mayor Pro Tem Taylor stated he does not want to jeopardize option two.
Mayor Kelly stated the option is to look to see how we can get this completed.
Councilmember Hall stated he did not want to lose the momentum.
Mayor Pro Tem Taylor stated Brown Trail takes into consideration the flood issue
which costs more money.
City Manager Jennifer Fadden stated staff will want to meet NCTCOG’s deadline in
October.
Mayor Pro Tem Taylor stated he would like staff to consider the wider median
areas in order to create an opportunity to put a destination look in that section of
town, in order to make a statement or an iconic vista.
Councilmember Short questioned the terms of the NCTCOG agreement. City
Manager Jennifer Fadden explained the terms of the agreement.
Councilmember Short stated we have made a significant commitment to this
project, and the partners need to hold up their end of the agreement.
3. EXECUTIVE SESSION - In accordance with Texas Government Code
Chapter 551, Subchapter D
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and
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with which the City is conducting economic development negotiations;
deliberate the offer of a financial or other incentive to a business prospect
This item was not needed.
4. ADJOURNMENT
Mayor Kelly adjourned the City Council worksession at 8:09 p.m.
APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 2nd
DAY OF OCTOBER 2013.
Minutes taken and prepared by:
Amy Shelley, TRMC
City Secretary
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