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HomeMy WebLinkAboutCity Council-Minutes-9/17/2013 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, September 17, 2013 City Council Chambers The City Council conducted interviews with board, commission, and committee applicants at 5:00 p.m. Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to order on September 17, 2013 at 5:36 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart. City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Police Chief Mike Holder, Captain Robert Hinton, Fire Chief Brian Riley, Economic Development Director Marty Wieder, Parks and Recreation and Library Director Mary Rodne, Human Resources Director Michelle Reyes, Colleyville Center Manager Leslie Hill, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Finance Manager Karen Hines, Community Development Director Ron Ruthven, Communications and Marketing Director Mona Gandy, Parks Superintendent Tim Hightshoe, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Matthew Boyle, and City Secretary Amy Shelley. PC-1 Discussion of a community band Ms. Lola Brown, Irving Symphonic Band, and Mike McWethy, presented this item and briefed the City Council. Mayor Kelly questioned Ms. Brown regarding if there are any special needs, such as space. Ms. Brown explained the band would need a place to rehearse, chairs, stands, percussion equipment, a place to store the music cabinets, podium, sound equipment, microphone, and a place to perform concerts. Councilmember Hall stated he thought the Senior Center could be used for rehearsals or perhaps the Colleyville Center when it is not being used. Councilmember Hall questioned Ms. Brown regarding the financial commitment needed. Ms. Brown replied $3,700 dollars would be needed. Councilmember Hall questioned Ms. Brown regarding if the name of the band would be changed to the Colleyville Community Band. Ms. Brown replied yes. City of Colleyville Page 1 City Council Minutes September 17, 2013 Councilmember Hall questioned Ms. Brown regarding if they could purchase their own percussion equipment. Ms. Brown replied she would visit with their Board regarding the percussion equipment. Councilmember Hall stated the band would have to provide the sound equipment. Councilmember Hall stated he played in this band and was first chair trumpet. Councilmember Wollin questioned Ms. Brown regarding the times in which they rehearse. Ms. Brown replied Thursday evenings for two hours. Mayor Kelly stated he would hate to commit the Senior Center for this use since the Senior Center is going through a rebranding. Mayor Kelly stated the community is not largely supportive of the arts, so maybe the band could perform for the community to gain exposure and support. Councilmember Hall suggested contacting the school district for the use of their facility for the rehearsals. Councilmember Wollin stated the Colleyville Heritage High School has a great facility. Councilmember Hart questioned Councilmember Hall regarding if there would be citizen interest in this band. Councilmember Hall replied it would depend on the exposure of this band. Councilmember Wollin questioned Mr. McWethy regarding the marketing efforts. Mr. McWethy explained their marketing efforts. Councilmember Wollin questioned Ms. Brown regarding the pricing for the concerts. Ms. Brown replied $8 for adults, $6 for students. Councilmember Mogged questioned Ms. Brown regarding if any fundraising events have taken place for the band. Ms. Brown replied they have had a garage sale and a marketing packet. Councilmember Wollin questioned Ms. Brown regarding a timeframe for the need of a practice facility. Ms. Brown stated they did not have a timeframe, but as soon as possible. She stated they need support more than anything. Councilmember Hall questioned Councilmember Wollin regarding who they may contact with the school district. Councilmember Wollin stated she does not have a contact person. She suggested that they should go to the school district and ask. City of Colleyville Page 2 City Council Minutes September 17, 2013 Mayor Pro Tem Taylor questioned Ms. Brown regarding if the Arts Council of Tarrant County had been contacted. Ms. Brown replied they are in the process of contacting them. Ms. Brown stated they are going to apply for a grant in the fall. Mayor Kelly stated staff will get you a contact person with the school district. Councilmember Hall suggested the band should set up for an audition, of some sort. Councilmember Wollin stated she would like for the band to pursue the other options first. PC-2 Presentation and update on the landscaping branding manual and the proposed landscaping plans for various locations throughout the City City Engineer Jeremy Hutt presented this item and briefed the City Council. Brad Moulton and Michael Black, La Terra Studio, came forward to present this item and brief the City Council regarding the landscaping branding manual. Mayor Pro Tem Taylor questioned Mr. Moulton regarding if the signs will be reflective. Mr. Moulton replied they are working to incorporate smaller reflective signs. Mayor Kelly questioned Mr. Moulton regarding how the landscaping will look throughout the seasons. Mr. Moulton stated the landscaping will contain seasonal interest. Councilmember Mogged questioned Mr. Moulton regarding the berm feature. Mr. Black stated the berm is just high enough to hide the pavement on the other side, not the view of the street. Councilmember Mogged questioned Mr. Moulton regarding the trees in the median. Mr. Moulton replied the canopy will be required to be maintained per TxDOT’s requirements. Councilmember Hall stated he likes the pavers along the side. Councilmember Wollin stated she likes the bluish/purple and yellow coloring. Councilmember Mogged questioned staff regarding the horticulture maintenance contracts. Parks Superintendent Tim Hightshoe explained $35,000 would be required for maintenance for this landscaping standard along SH26. City of Colleyville Page 3 City Council Minutes September 17, 2013 Mayor Kelly stated the location at John McCain would be heavily landscaped so that it is more evident to the traveler, and they would know that they are in a different city. Councilmember Wollin suggested having daffodils for spring coloring. Mr. Moulton replied staff can use these elements and substitute as necessary. Councilmember Wollin stated the Garden Club could offer their input as well. Councilmember Wollin questioned staff regarding if TxDOT will allow statues in the median. Engineer Hutt replied only landscaping, not hardscaping, was pursued with this green ribbon grant. Mayor Pro Tem Taylor stated the reflective paints and other design elements will set Colleyville apart. Councilmember Hall stated when the shrubs grow; the reflective signs will be hidden. Mr. Moulton stated plant materials will be suggested for the right location to ensure the signs were not covered. Mayor Kelly questioned City Council regarding if they liked the plan. City Council stated they liked the plan. Mayor Kelly questioned staff regarding if this will be used at the Glade Road and Pool Road roundabout. City Manager Jennifer Fadden explained this would be applied in the future budget years. Councilmember Hall questioned staff if this will be used moving forward with the roundabout projects. City Manager Jennifer Fadden replied yes. Councilmember Mogged questioned staff regarding the budget for the landscaping at the John McCain Road and Pleasant Run Road roundabout. Engineer Hutt replied approximately $50,000 has been budgeted for each roundabout but that each one will be different, but the landscape manual will be followed. Mayor Pro Tem Taylor questioned Mr. Moulton regarding the stone edging, will the round edges increase the expense? Mr. Moulton replied those are formed stone. PC-3 Presentation of the Monthly Financial Report - August 2013 Finance Manager Karen Hines presented this item and briefed City Council. PC-4 Discussion of the September 17, 2013, City Council regular agenda items Community Development Director Ron Ruthven presented the information received by the applicant for agenda item 5a. City of Colleyville Page 4 City Council Minutes September 17, 2013 Mayor Kelly stated having concerns for the alcohol overlay. Director Ruthven stated this is a wholesale critique of the ordinance by the applicant. Mayor Kelly questioned staff regarding what would happen to the Special Use Permit (SUP) if Whole Foods went out of business. Director Ruthven replied the SUP would expire. Mayor Kelly stated it appears the applicant is good with the blanket SUP being tied to the Whole Foods lease, but not the other waivers. Mayor Pro Tem Taylor stated being concerned about the quality of merchants if something changes with Whole Foods. Mayor Kelly questioned staff regarding the parking requirements. Director Ruthven replied that the original document stated if the SUP expires, then the waivers would expire as well. Mayor Kelly questioned staff regarding if the applicant would then be able to request a continuation of those waivers. Director Ruthven stated they would then become legal non-conforming. Mayor Kelly questioned staff regarding if the SUP expires, can other provisions still be relevant outside of that? City Attorney Matthew Boyle replied it can be done. Mayor Kelly stated he suggested the blanket exemption for the alcohol sales be tied to the Whole Foods lease. Councilmember Hall questioned Mayor Kelly regarding if it is good for the other exemptions to exist. Mayor Kelly stated he is good with that. Councilmember Hall questioned staff regarding the maximum of 25 percent of hardie plank. Director Ruthven stated the applicant’s architect is having issues with meeting the 75 percent masonry requirement. Councilmember Hall questioned staff regarding the alternate materials they are considering? Director Ruthven stated the applicant’s architect should be present to answer those questions. Councilmember Hall stated he does not want items to become in disrepair. Councilmember Mogged questioned staff regarding if there is a concern for disrepair. Director Ruthven replied the thicker cement finish is a more study base over EIFS. City of Colleyville Page 5 City Council Minutes September 17, 2013 Mayor Pro Tem Taylor stated the concern is for the blanket provision but that Whole Foods will be more restrictive for the merchant type. Director Ruthven stated if Whole Foods were to close, the existing SUPs for the restaurants would continue to operate. He added in the event those businesses cease to exist, then the Land Development Code requirements would take over. Councilmember Short questioned staff regarding the landscaping. Director Ruthven replied the applicant will be required to comply with the landscaping requirements. Mayor Kelly questioned staff regarding the other waiver requests. Director Ruthven replied the language exists in the ordinance to govern those requests, Section C (4), page 3. Councilmember Short questioned staff regarding why limit the number of electric charging stations. Director Ruthven replied since the Land Development Code does not specifically allow electric charging stations, staff has limited those stations to only two. He added the parking is already limited. Mayor Kelly adjourned the Pre Council meeting at 6:50 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Kelly at 7:45 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart. City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Police Chief Mike Holder, Captain Robert Hinton, Fire Chief Brian Riley, Code Enforcement Officer Ky Roby, Economic Development Director Marty Wieder, Parks and Recreation and Library Director Mary Rodne, Parks Superintendent Tim Hightshoe, Human Resources Director Michelle Reyes, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Public Works Field Operations Manager Ken Tywater, Finance Manager Karen Hines, Community Development Director Ron Ruthven, Communications and Marketing Director Mona Gandy, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Matthew Boyle, and City Secretary Amy Shelley. 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda City of Colleyville Page 6 City Council Minutes September 17, 2013 Section 551.071 - Legal - Consultation with attorney regarding solicitor ordinance Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Kelly explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. The meeting was recessed at 6:49 p.m. and reconvened at 6:50 p.m. INVOCATION: Pastor Ricky Texada, Colleyville Covenant Church PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-13-3664 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Councilmember Mogged announced the Lions Club Hole-In One Event to be held on Friday, September 20 from noon to 7:00 p.m.; Saturday, September 21 from 10:00 a.m. to 7:00 p.m. and Sunday, September 22 from noon to 5:00 p.m. Mayor Kelly announced the Texas Night Out Event to be held on Tuesday, October 1, from 6:00 p.m. to 9:00 p.m. at City Park. Mayor Kelly announced that Colleyville was the winner of the annual Grapevine Mayor’s Stomp Event that was held on Saturday, September 14. Proclamation in recognition of the Colleyville Public Library 2013 Summer Chess Club Team and staff City of Colleyville Page 7 City Council Minutes September 17, 2013 Mayor Kelly presented a proclamation to the Colleyville Public Library 2013 Chess Club and library staff. In recognition of Colleyville's featured business - Life Time Fitness, 1221 Church Street; William Leschber, Manager - Mayor David Kelly and Economic Development Director Marty Wieder Mayor Kelly and Economic Development Director Mary Wieder recognized Life Time Fitness, and William Leschber, Manager. Mr. Leschber thanked the Mayor and City Council for their recognition of Life Time Fitness. Recognition of employees' years of service Mayor Kelly recognized Greg Prewitt, Police Department; Homer Cruse, Public Works; and David Martz, Police Department for years of service to the City of Colleyville. Recognition of employee achievements Mayor Kelly recognized Amy Shelley, City Secretary, for earning the Texas Municipal Clerks Certification. 4. CONSENT: READING AND PUBLIC HEARING - Resolution R-13-3665 4a Approval of the minutes of the regular City Council meeting of September 3, 2013 4b Approval of an Interlocal Agreement with Tarrant County for the purchase of liquid asphalt from the Tarrant County Precinct Three Maintenance Department, at the County's contract price, and authorize the city manager to execute the agreement 4c Approval of an Interlocal Agreement with the City of Southlake to share the cost of repairs to the Pleasant Run Road/South White Chapel Road bridge over Big Bear Creek, and authorize the city manager to execute the agreement 4d Approval to award a janitorial services contract to Oriental Building Services, Inc., acting as a primary vendor through the City of Arlington Interlocal Agreement, in an amount not to exceed $128,000, and authorize the city manager to execute same, subject to the approval of funding in the Fiscal Year 2014 (FY 2014) budget 4e Approval to renew the Grounds Maintenance Mowing Contract with Whitmore and Sons, Inc., in an amount not to exceed $141,340.29, and authorize the city manager to execute same, and any associated City of Colleyville Page 8 City Council Minutes September 17, 2013 change orders, in an amount not to exceed $25,000, subject to the approval of funding in the Fiscal Year 2014 (FY 2014) budget 4f Approval of a contract renewal for the Horticultural Grounds Maintenance Contract to the Lawn Firm, in an amount not to exceed $145,734, and authorizing the city manager to execute same, and any associated change orders, in an amount not to exceed $25,000, subject to the approval of funding in the Fiscal Year 2014 (FY 2014) budget 4g Approval of an Interlocal Agreement for participation in Fort Worth's Environmental Collection Center Household Hazardous Waste program, and authorize the city manager to execute the agreement 4h Approval of Broker/Dealer firms for investment purchases 4i Approval of the use of the Voluntary Library Fund in Fiscal Year 2014 (FY 2014), for the purchase of library materials, collection processing supplies, and library programs, in an amount not to exceed $145,000 4j Approval of the disposal of surplus, damaged, worn and outdated library books, audiovisual items, DVDs, CDs, and non-book materials, learning games, and puzzles 4k Approval of the disposal of obsolete and non-serviceable equipment and vehicles Mayor Kelly read Resolution R-13-3665 in its entirety. Mayor Kelly opened the public hearing at 8:05 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:05 p.m. Mayor Pro Tem Taylor moved to approve Resolution R-13-3665. Councilmember Wollin seconded the motion. The motion to approve carried by the following vote: Aye: 7 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING City of Colleyville Page 9 City Council Minutes September 17, 2013 5a Ordinance O-13-1881 Request for approval of a Special Use Permit for alcoholic beverage sales for off-premises consumption on Lot 7A, Block 2, Village Park Addition located at 4801 Colleyville Boulevard. Approval of a Special Use Permit for alcoholic beverage sales for on-premises consumption on Lots 1R1, 4, 5A, 6A, 7A, and 9R, Block 2, Village Park Addition located at 4701, 4709, 4717, 4725, 4801, and 4843 Colleyville Boulevard, Case ZC13-009 Mayor Kelly read the caption of Ordinance O-13-1881. Community Development Director Ron Ruthven presented the item and briefed the City Council. Mayor Kelly opened the public hearing at 8:09 p.m. Scott Woodruff, Senior Vice President – Asset Management Centennial Real Estate Company, LLC., presented the item and briefed the City Council. Mr. Woodruff stated he would like this item to be delayed for two weeks to ensure their attorney is good with the changes to the proposed ordinance. There were no others wishing to speak and Mayor Kelly closed the public hearing at 8:12 p.m. Mayor Kelly questioned staff regarding the TIF agreement. City Manager Jennifer Fadden stated she did not have that information for this evening’s meeting, but would be happy to present that information at the next meeting, in two weeks. Mayor Kelly stated having concerns with the blanket Special Use Permit exemption, for eternity with anyone, up to and including Whole Foods. Mr. Woodruff stated they may operate, in the future, under someone different, other than the Whole Foods concept. He added they will need to review to ensure the ordinance language is acceptable to their attorney. Mayor Kelly moved to continue this item with a public hearing at the October 2, 2013 meeting. Councilmember Hart seconded the motion. Councilmember Hart stated this piece is the only unknown to clarify at the next meeting. Mayor Pro Tem Taylor stated having concerns since an attorney has now given recommendations to this ordinance; therefore, City Council was not prepared for these requested changes. City of Colleyville Page 10 City Council Minutes September 17, 2013 Councilmember Hall questioned Mr. Woodruff regarding the landscaping behind the building. City Manager Jennifer Fadden explained the applicant will have to comply with the landscaping requirements of the Land Development Code. The motion to continue carried by the following vote: Aye: 7 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart 5b Ordinance O-13-1882 Adoption of the proposed Fiscal Year 2014 (FY 2014) budget Mayor Kelly read the caption of Ordinance O-13-1882. Strategic Services Manager Adrienne Lothery presented the item and briefed the City Council. Mayor Kelly opened the public hearing at 8:21 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:21 p.m. Mayor Pro Tem Taylor bragged on the citizens of Colleyville, City Council, and staff for the budget and the reserve funding. Councilmember Wollin questioned staff regarding if another citizen survey is going to be done. Manager Lothery replied yes, in January of 2014. Councilmember Wollin encouraged citizens to take the survey since their input is used during the budget process. Mayor Kelly commended staff for their due diligence during the budget process. Councilmember Hall moved to approve Ordinance O-13-1882. Mayor Pro Tem Taylor seconded the motion. The motion to approve carried by the following vote: Aye: 7 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart City of Colleyville Page 11 City Council Minutes September 17, 2013 5c Ordinance O-13-1883 Adoption of the Ad Valorem Tax Rate for Fiscal Year 2014 (FY 2014) Mayor Kelly read the caption of Ordinance O-13-1883. Assistant City Manager and Chief Financial Officer Terry Leake presented the item and briefed the City Council. Mayor Kelly opened the public hearing at 8:28 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:28 p.m. Councilmember Hart moved to approve Ordinance O-13-1883. Mayor Pro Tem Taylor seconded the motion. The motion to approve carried by the following vote: Aye: 7 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart 5d Ordinance O-13-1884 Adoption of the Colleyville Economic Development Corporation Fiscal Year 2014 (FY 2014) Budget Mayor Kelly read the caption of Ordinance O-13-1884. Assistant City Manager and Chief Financial Officer Terry Leake presented the item and briefed the City Council. Mayor Kelly opened the public hearing at 8:34 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:34 p.m. Councilmember Wollin questioned staff regarding the interest saved by using the Colleyville Tomorrow Funds. Assistant City Manager and Chief Financial Officer Terry Leake replied between interest and other fees, we saved approximately $50,000. Councilmember Hall questioned staff regarding the remaining funds in the Colleyville Tomorrow Fund. Assistant City Manager and Chief Financial Officer Terry Leake replied approximately $1.1 million in the Parks Tomorrow Fund. She added the Colleyville Tomorrow Fund will be $2.1 million after the pay back. City of Colleyville Page 12 City Council Minutes September 17, 2013 Mayor Kelly moved to approve Ordinance O-13-1884. Councilmember Wollin seconded the motion. The motion to approve carried by the following vote: Aye: 7 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart 5e Ordinance O-13-1885 Request for approval to amend Part II, Chapter 2- Administration, Article II- Finance, Division 1, Sec. 2-26 of the Colleyville, Texas, Code of Ordinances, which sets fees and charges for City services Mayor Kelly read the caption of Ordinance O-13-1885. Strategic Services Manager Adrienne Lothery presented the item and briefed the City Council. Mayor Kelly opened the public hearing at 8:38 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:38 p.m. Councilmember Hall moved to approve Ordinance O-13-1885. Councilmember Mogged seconded the motion. The motion to approve carried by the following vote: Aye: 7 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart 5f Ordinance O-13-1886 Amending Ordinance O-12-1850 relating to the Fiscal Year 2013 budget Mayor Kelly read the caption of Ordinance O-13-1886. Strategic Services Manager Adrienne Lothery presented the item and briefed the City Council. Mayor Kelly opened the public hearing at 8:40 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:40 p.m. City of Colleyville Page 13 City Council Minutes September 17, 2013 Councilmember Wollin moved to approve Ordinance O-13-1886. Councilmember Hall seconded the motion. The motion to approve carried by the following vote: Aye: 7 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-13-3666 Adoption of the Fiscal Year 2014 - Fiscal Year 2018 Capital Improvement Program (CIP) Mayor Kelly read Resolution R-13-3666 in its entirety. Public Works Director Bob Lowry presented the item and briefed the City Council. Mayor Kelly opened the public hearing at 8:43 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:43 p.m. Mayor Kelly questioned staff regarding the approximate figure for the total needs. Director Lowry replied over the course of the next 50 years, it will approach $800 million. Mayor Kelly said this is really the first comprehensive plan to address those needs. Councilmember Hall stated he appreciates this plan. Councilmember Hall questioned staff regarding Lavaca Trail. Director Lowry replied the City pays for the materials used and the County will do the construction. He added Lavaca Trail will not be completely done with curbs and gutters. Councilmember Hall questioned staff regarding the timing of this project. Director Lowry said he hopes it will be early, but he does not know the timing of the project. Mayor Kelly added that the City of Colleyville has a great working relationship with the County. City of Colleyville Page 14 City Council Minutes September 17, 2013 Councilmember Wollin questioned staff regarding the roundabout project at Jackson Road and Cheek-Sparger Road. Director Lowry stated construction should begin in November. Councilmember Hall questioned staff regarding what Bedford is doing on the corner. Director Lowry replied there is a residential subdivision going in on the southwest corner. Councilmember Hall questioned staff regarding the 240 square feet of right-of-way from the City of Bedford. Director Lowry replied yes, it has been acquired. Councilmember Hall questioned staff regarding the bridge in that location. Director Lowry explained the bridge and the location of it. Councilmember Mogged questioned staff regarding the Glade Road project and when is the cut-off period for citizen input for this project. Director Lowry replied the design team is still receiving input through the project website and presentations. He added staff will be presenting an update in November to City Council. Councilmember Wollin stated the response has been phenomenal. Councilmember Hall questioned staff regarding if public safety has been able to put in their input regarding the Glade Road project. Director Lowry replied yes, they will be thrilled with the end product. Councilmember Mogged moved to approve Resolution R-13-3666. Councilmember Hall seconded the motion. Councilmember Hall complimented Director Lowry and his recommendations for this plan. The motion to approve carried by the following vote: Aye: 7 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart 6b Resolution R-13-3667 Consideration of a Right-of-Way Encroachment and Joint Use Agreement on Lot 9R, Block 1, of the Blackberry Farm Addition, located at 6504 Westcoat Drive, Case GC13-017 Mayor Kelly read Resolution R-13-3667 in its entirety. City of Colleyville Page 15 City Council Minutes September 17, 2013 Community Development Director Ron Ruthven presented this item and briefed the City Council. Mayor Kelly opened the public hearing at 8:56 p.m. Chip Mercer, applicant and property owner, came forward to present this item and brief the City Council. There were no others present wishing to speak and Mayor Kelly closed the public hearing at 8:57 p.m. Mayor Kelly questioned staff regarding if this will remain with the property versus the property owner. Director Ruthven concurred. Mayor Pro Tem Taylor stated a portion of the driveway is in the right-of-way, therefore, the City would not be responsible for replacing such. Director Ruthven concurred. Councilmember Short questioned staff regarding if there is an issue with the fences on the east side, if Westcoat Drive is ever improved. Director Ruthven replied it is not an issue at this time, however, if Westcoat Drive is ever expanded, it will then become an issue. Mayor Kelly questioned staff regarding if there is something recorded if this property sells in the future. Director Ruthven stated the City will have the right to take the fence down if Westcoat Drive is ever widened. Mayor Pro Tem Taylor questioned staff regarding the existing driveway, if the City needed to use that right-of-way, would the City be responsible for replacing that driveway? Director Ruthven replied the property owner is responsible for the driveway since it currently exists in the right-of-way. City Attorney Matthew Boyle concurred. Councilmember Hall moved to approve Resolution R-13-3667. Councilmember Hart seconded the motion. The motion to approve carried by the following vote: Aye: 7 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart 6c Resolution R-13-3668 Consideration of appointments to the Colleyville Economic Development Corporation City of Colleyville Page 16 City Council Minutes September 17, 2013 Mayor Kelly read Resolution R-13-3668 in its entirety. Mayor Kelly opened the public hearing at 9:02 p.m. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 9:02 p.m. Mayor Pro Tem Taylor moved to approve Resolution R-13-3668 with the following appointments: Mark Slosson, Mark Davidson, and Bradley Shields. Mayor Kelly seconded the motion. The motion to approve carried by the following vote: Aye: 7 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart 6d Resolution R-13-3669 Consideration of appointments to the Historical Preservation Committee Mayor Kelly read Resolution R-13-3669 in its entirety. Mayor Kelly opened the public hearing at 9:04 p.m. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 9:04 p.m. Councilmember Wollin moved to approve Resolution R-13-3669 with the following appointments: Joe Deupree, Gigi Walker, Lloyd Bohnstengel, and Timothy Kelso. She further advised staff to readvertise for the remaining opening. Councilmember Short seconded the motion. The motion to approve carried by the following vote: Aye: 7 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart 6e Resolution R-13-3670 Consideration of appointments to the Library Board City of Colleyville Page 17 City Council Minutes September 17, 2013 Mayor Kelly read Resolution R-13-3670 in its entirety. Mayor Kelly opened the public hearing at 9:06 p.m. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 9:06 p.m. Councilmember Wollin moved to approve Resolution R-13-3670 with the following appointments: Place 1 – Kay Newton; Place 3 – Thad Bolline; Place 5 – Billie Tuttle; Alternate 1 – Vernon Noronha. She further advised staff to readvertise for the remaining opening. Councilmember Hall seconded the motion. The motion to approve carried by the following vote: Aye: 7 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart 6f Resolution R-13-3671 Consideration of appointments to the Metroport Teen Court Advisory Board Mayor Kelly read Resolution R-13-3671 in its entirety. Mayor Kelly opened the public hearing at 9:07 p.m. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 9:07 p.m. Councilmember Hall moved to approve Resolution R-13-3671 with the following appointments: Catherine Burton and Carrie Stewart. Councilmember Mogged seconded the motion. The motion to approve carried by the following vote: Aye: 7 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart 6g Resolution R-13-3672 Consideration of appointments to the Planning and Zoning Commission Mayor Kelly read Resolution R-13-3672 in its entirety. City of Colleyville Page 18 City Council Minutes September 17, 2013 Mayor Kelly opened the public hearing at 9:09 p.m. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 9:09 p.m. Councilmember Hall moved to approve Resolution R-13-3672 with the following appointments: Place 5 – Carel Tornes; Place 6 – Don Davis; and Place 7 – Larry Knox. Councilmember Hart seconded the motion. The motion to approve carried by the following vote: Aye: 7 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart 6h Resolution R-13-3673 Consideration of appointments to the Senior Center Advisory Committee Mayor Kelly read Resolution R-13-3673 in its entirety. Mayor Kelly opened the public hearing at 9:10 p.m. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 9:10 p.m. Councilmember Short moved to approve Resolution R-13-3673 with the following appointments: Donna Bertram and Denise LaPosta Councilmember Hart seconded the motion. The motion to approve carried by the following vote: Aye: 7 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart 6i Resolution R-13-3674 Consideration of appointments to the Zoning Board of Adjustment Mayor Kelly read Resolution R-13-3674 in its entirety. Mayor Kelly opened the public hearing at 9:11 p.m. City of Colleyville Page 19 City Council Minutes September 17, 2013 There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 9:11 p.m. Councilmember Hart moved to approve Resolution R-13-3674 with the following appointments: Place 4 – Dee McNosky; and Place 5 – Mark Collier Councilmember Hall seconded the motion. The motion to approve carried by the following vote: Aye: 7 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart 7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There was no one present wishing to speak regarding this item. 8. REPORTS Sign Board of Appeals Meeting Minutes - August 14, 2013 Zoning Board of Adjustment Meeting Minutes - August 14, 2013 Planning and Zoning Commission Meeting Minutes - August 26, 2013 There was no discussion of this item. 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR SEPTEMBER 17, 2013 - Reading and Public Hearing - Resolution R- 13-3675 This resolution was not needed. 10. ADJOURNMENT There being no further business before the City Council, Councilmember Mogged moved to adjourn, and Councilmember Wollin seconded the motion. The motion carried with the following vote: Aye: 7 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart City of Colleyville Page 20 City Council Minutes September 17, 2013 Mayor Kelly adjourned the City Council meeting at 9:12 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 2nd DAY OF OCTOBER 2013. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary City of Colleyville Page 21