HomeMy WebLinkAboutLibrary Board-Minutes-10/14/2024
City of Colleyville Page 1
CITY OF COLLEYVILLE
COLLEYVILLE LIBRARY BOARD
MINUTES
110 Main Street, Colleyville, Texas, 76034
MONDAY OCTOBER 14, 2024 - 6:00 PM
1. CALL TO ORDER
Chair Molly Skinner called the meeting of the Colleyville Library Board to order at
6:00 p.m.
Present: Chair Molly Skinner, and Board members: Wanda Cotter, Kay Newton,
Merry Graves, Gary McPherson, Susan Baum, Joy Fulton Lee, Al Cain, Denise Light.
City staff: Library Director Jack Pawlowski and Library Outreach and Program
Coordinator Dina Bayles. Guest: Deputy Mayor Pro Tem Scotty Richardson.
Absent: Joseph Stout, Joan Roberts.
2. APPROVAL OF MINUTES
August 12, 2024
A motion was made by Kay Newton and seconded by Joy Fulton Lee to approve the
August 12, 2024 minutes. The motion was approved unanimously.
3. REGULAR AGENDA ITEMS
3a Library Board Appointments Update
Director Pawlowski reported the City Secretary emailed notices on September 10,
2024, of library board openings and vacancies to board members with expiring
terms in November 2024. Board members whose terms are expiring that would like
to continue need to fill out the application due on October 31.
3b City of Colleyville Fiscal Year 2025 (FY25) Budget Update
New budget started October 1 and City Council approved all three budgets (General,
CEDC, and Volunteer Library Funds) on September 17. Additional $5,000 added to
Volunteer Library budget to be allocated for Cloud Library purchases to keep up with
demand. Director Pawlowski discussed exploring costs associated with video
streaming apps and services such as Kanopy, Hoopla, and Acorn as potential library
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offerings. Feasibility and patron demand will additionally be considered during the
exploratory process of offering video streaming options. Director Pawlowski
indicated cost and quality of content are considerable factors in the determinatio n
process.
3c Remote Locker System Update
Director Pawlowski reported the remote locker was installed on July 15,
demonstrated to the public at the Rec Center grand opening in August and went live
on September 4. Statistics reported 39 checkouts, with 34 being patron holds, and
the remainder being browse and borrow checkouts. More accurate browse and
borrow statistics expected next month, due to some training in September and
testing of the system. A How-To video was created and shared on the library website
and Facebook, thanks to the suggestion of Board member Susan Baum. A manual
book return will be installed late October at the Rec Center in response to patron
requests for return options at that location. Signage and a return pickup schedule
will be established when the manual book return is installed. Deputy Mayor Pro Tem
Scotty Richardson discussed the ease of use for checking out items that he
experienced as the first patron to borrow a book from the remote locker. Deputy
Mayor Pro Tem Richardson gave positive feedback on the appearance of the locker
system and was instructed on how to use the Cloud Library app as a digital library
card to scan and check out items on the locker.
3d E-Read Texas Update
Director Pawlowski explained E-Read Texas is a program offered by the Texas State
Library and Archives Commission, allowing libraries to offer digital books and
audiobooks to their patrons at no cost to the library. The Texas State Library
replaced Simply-E with Boundless as it’s E-Read offering. Simply-E was an open
sourced app from the New York Public Library that was not well supported and
experienced many IT issues. Boundless by Baker & Taylor is the new supplemental
E-book offering and allows a much more user friendly experience similar to Cloud
Library. No technical issues have been reported since launching October 1, however
since this is a supported app, updates will be rolled out as needed. Patrons will have
more options and potentially shorter wait times for holds since Boundless has the
ability to have more user licenses available. Simply-E was underutilized by patrons,
and the library expects Boundless to be a better patron experience. Board member
Joy Fulton Lee asked if Boundless would be replacing Cloud Library and Director
Pawlowski assured the board that it is a free supplemental addition to the library’s
digital offerings. Cloud Library will continue to be the library’s primary e -book
resource.
3e Discussion of Items for Future Agendas
No items for future agendas.
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4. REPORTS
4a Librarian's Report
A. Monthly Statistics
Director Pawlowski detailed the statistics were on track with previous years. Gate
count down due to no longer being a voting location, however statistics are similar
to previous non-voting numbers. 92,000 patron visits annually is statistically a
healthy number for the library, however program attendance down by 900. Youth
attendance has decreased in part due to GCISD offering free pre-k options that are
full day and five days per week. Emphasis on increasing teens, adults and seniors
will help to increase attendance, however not in the same large numbers as youth
programs. Circulation numbers are up over last year, by an increase of roughly
1,000. Volunteer statistics are down by 9%, seeing more adult volunteers than
teens. Board member Baum asked in what capacity the teens volunteered at the
library, and Director Pawlowski explained they typically shelve books, assist in
programs, help with crafts, and assist in the prize room during summer reading.
B. Donations
The Friends of the Colleyville Library donated funds for online subscriptions for the
GlowForge laser engraver and Cricut. Access to these subscriptions allow the staff
to utilize the equipment more efficiently to provide better material used for
programming.
C. Library Programs
Director Pawlowski discussed the decision to move up the fall programming by one
week (August 26) to better address attendance toward the end of the fall session.
Program attendance traditionally declined after the Thanksgiving holiday, so
adjusting the programming dates a week earlier and ending before Thanksgiving
should better retain attendance throughout the entire session. The library will be
offering holiday programs during the Thanksgiving break such as Family Storytime,
Family Movie, and Thanksgiving Crafts and Snacks. The programming session
change will be evaluated and adjusted as necessary next year. Family Glow in the
Dark Bingo is this Friday, October 18, a Halloween party will be on October 31 and
the Story Walk runs through October 31. The first two Teen Tuesdays were
successful, and Tarrant County Health hosted a Diabetes Prevention program for
adults. In December, the library is collaborating with the Colleyville Police
Department to provide an educational program regarding how to recognize and
prevent being scammed. Outreach efforts in September at the Colleyville Senior
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Center Health and Wellness Fair produced future collaboration with Ellery Arbor
Memory Care in Colleyville. Ellery Arbor would like to partner with the library to
provide Memory Kits for patrons and caregivers to check out in support of the
Alzheimer’s and Dementia community. Dina was representing the library at National
Night Out, and the library will be participating at the Harvest Festival trunk or treat.
Dina will also be representing the library at the Ellery Arbor Memory Care Trunk or
Treat, and at the City Tree Lighting in November. Board member Baum suggested
we share post-event pictures with the community to generate excitement for future
events, in addition to our upcoming announcements. The library is actively trying to
improve our visibility in the community.
4b Friends of the Colleyville Public Library Report
Merry Graves reported a $360 donation for the GlowForge and Cricut subscription
services. Book sale revenue generated for September was $68.50 and October was
$58.50. There are currently 12 members of the Friends of the Library and looking
for more. A large book fair is planned for December to increase revenue and
decrease inventory.
4c Colleyville Public Library Foundation Report
Denise Light indicated that about $1600 was raised through North Texas Giving Day,
which was slightly lower than anticipated. Board member Kay Newton thanked
Denise for acquiring the signage for the commemorative paintings in the library.
Recognition plaque is still in the works.
*Board member Al Cain was asked by a community citizen if the library had any
type of Artificial Intelligence training for older adults. Director Pawlowski
recommended the Book a Librarian service on the library website for assistance in
this area. Pawlowski discussed working with Kara Teeter to offer something with AI
and to inquire about a possible collaboration with Tarrant County College on the
subject. Wanda Cotter suggested opening possible volunteer opportunities for teens
to assist older adults with basic technology assistance.
Chair Skinner advised the next meeting will be on December 9, and concluded the
agenda was complete and requested a motion to adjourn.
5. ADJOURNMENT
A motion was made by Merry Graves and seconded by Wanda Cotter to adjourn the
meeting of the Colleyville Library Board at 6:45 p.m. The motion was approved
unanimously.
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APPROVED BY A VOTE OF _11_ AYES, _0_ NAYS, AND _0_ ABSTENTIONS ON THIS
THE _9th _ DAY OF _December 2024 ___.
Minutes taken and prepared by:
Dina Bayles
Library Outreach and Program Coordinator