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Home My WebLink AboutCity Council-Agenda Packets-12/17/2024 City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL AGENDA 100 Main Street, Colleyville, Texas, 76034 TUESDAY, DECEMBER 17, 2024 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Discussion of Heroes Park nomination criteria and process WS-2 Discussion of the Recreation Center expansion WS-3 Discussion of the December 17, 2024, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:00 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Lee Johnson, Bear Valley Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt City Council Agenda December 17, 2024 City of Colleyville Page 2 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-24-4998 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcement of the Community Christmas Tree winners 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-24-4999 4a Approval of the minutes of the regular City Council meeting of December 3, 2024 4b Approval of an Advisory Services Agreement with Specialized Public Finance Inc. for financial advisory services related to the issuance of debt and authorizing the City Manager to execute the agreement 4c Approval of a Bond Counsel Services Engagement Agreement with Norton Rose Fulbright and authorizing the City Manager to execute the agreement 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - November 2024 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-24-2305 Consideration of a Special Use Permit to allow for a fence on Lot 1, Block 1, Chelsea Park Addition, located at 5000 Chelsea Drive, Case ZC24-020 6b Ordinance O-24-2306 Consideration of changing the zoning from AG Agricultural to CC-1 Village Retail on Lot 2, Block 1, First Baptist Church Addition, located at 1007 Church Street, Case ZC24-021 6c Ordinance O-24-2307 Consideration of a Special Use Permit to allow for a fence on Lot 16, Block 8, Oak Crest Hills Addition, located at 405 Oak Valley Drive, Case ZC24-022 6d Ordinance O-24-2308 Appeal of decision of denial by the Planning and Zoning Commission for consideration of a Special Use Permit to allow for a residential carport on Lot 8, Block 1, Arbor Estates Addition, located at 2401 Spruce Court, Case ZC24-023 City Council Agenda December 17, 2024 City of Colleyville Page 3 6e Ordinance O-24-2309 Consideration of a Special Use Permit for a reduction in parking on Lot 1, Block 1, Gonzalez Addition, located at 6609 Colleyville Boulevard, Case ZC24-026 6f Ordinance O-24-2310 Amending Ordinance O-23-2256 relating to the Fiscal Year 2024 budget 6g Ordinance O-24-2311 Amending Sections 3A and 3B of the Water and Sewer Policy and Procedure manual as contained in the Code of Ordinances of the City of Colleyville, Texas, adjusting water and wastewater volumetric rates to pass through changes from the Trinity River Authority 7. CITIZEN COMMENTS 8. REPORTS Colleyville Library Board Minutes - October 14, 2024 Planning and Zoning Commission Minutes - November 12, 2024 Planning and Zoning Worksession Minutes - November 25, 2024 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, DECEMBER 17, 2024 - READING AND PUBLIC HEARING - RESOLUTION R-24-5000 10. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, December 13, 2024 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number WS-1 Agenda Date 12/17/2024 Type Worksession Department Community Development Title Discussion of Heroes Park nomination criteria and process Explanation The Heroes Park Design Committee met on November 14, 2024 and December 10, 2024 to discuss the criteria for nominations of heroes to Heroes Park. This agenda item provides for a presentation of Committee recommendations and discussion by the City Council. Attachments 1. Hero Nominations Criteria CITY OF COLLEYVILLE HEROES PARK NOMINATIONS ELIGIBILITY CRITERIA Heroes Park is intended to serve as a place where Colleyville’s military and community heroes can be honored. The park contains low walls where individual plaques may be placed to recognize specific individuals. In order to nominate an individual for inclusion in Heroes Park, the individual must meet the criteria below for either a military or community hero, to be considered. MILITARY HERO Military hero nominees must meet the two-part eligibility criteria below: 1. Military Service (must meet one of the following): a. A deceased or living military veteran who received an honorable discharge (confirm military service has been concluded) 2. Colleyville Connection (must meet one of the following): a. Lived in Colleyville for a minimum of five (5) years b. Maintained a Colleyville permanent address at any point during active military service c. A Gold Star family that has lived in Colleyville for a minimum of five (5) years (must meet qualifications of Gold Star family as defined by Gold Star Families of Texas) Nominations must include documentation verifying military service and compliance with one of the Colleyville Connection criteria listed above. Please note that nominations of individuals who meet the military service criteria, but not the Colleyville connection requirement, will not be considered. The City recognizes and appreciates their service to the United States. It is our hope that these individuals will be recognized and honored in their respective hometowns and appropriate state or national memorials. COMMUNITY HERO Community heroes must have made significant contributions and sacrifices for the betterment of the Colleyville community. Nominees must have lived in Colleyville for a minimum of five (5) years. Their acts of service must have benefited Colleyville residents. Community Heroes must have demonstrated one or more of the following traits: • Served the community in an extraordinary way; • Demonstrated a significant commitment to the community; • Improved the quality of life for Colleyville citizens; • Demonstrated leadership resulting in contributions which had a positive impact on the Colleyville community; and/or • Contributed their talents through acts of goodwill without personal or monetary compensation. While these traits will be common among those designated as a Community Hero, the specific contributions of each person will be as varied and diverse as the citizens of Colleyville. Nominations must describe how the Nominee served the community in a substantial way, leaving a lasting impact on Colleyville. This may have been accomplished through extensive volunteer service which bettered Colleyville, whether through opportunities directly with the City or through local organizations. Nominations should not rely on the following for the primary basis of eligibility: •Years of service •Monetary donation •Status as elected or appointed official (board or committee service) Community Hero Nominees may be deceased or living. If living, the nominee must have concluded their career or service. City Employees: First responders (Police, Fire, or other City employee) who lost their life in service to the Colleyville community are eligible for nomination as Community Heroes and will be considered for designation strictly based on their personal sacrifice. These individuals will be automatically approved. Employment with or retirement from the City are not sufficient as the primary basis for nomination. Actions performed as a normal course of work responsibilities are not considered extraordinary. To be eligible for nomination, an employee must meet the same threshold of significant contribution to the Colleyville community as that described above for Community Heroes. In consideration of City employee nominations, the residency requirement (minimum number of years) would not apply. PROCEDURE The City of Colleyville will hold an annual call for nominations. Nominations may be made during this time only. The Heroes Park Committee will review applications for eligibility (Military Hero) and/or merit (Community Hero). The Committee will then recommend which individuals nominated should be added to those recognized in Heroes Park. In the event of insufficient information or documentation, a nomination may be held until the following year if information cannot be provided in time for the current year’s evaluation process. Committee decisions are final. TIMELINE A call for nominations will be held each year. Nominations may be submitted from July 1 to December 30. The Committee will review nominations from January to March, or earlier as needed based on volume of nominations received. New heroes inducted into Heroes Park will be announced each year at the Stars & Guitars celebration, typically held in June. REMOVAL PROCESS In the (hopefully) extremely rare event that an individual honored in Heroes Park should be considered for removal, a unanimous vote of the Committee is required. Proof of reasoning for removal must be provided. POLICY AMENDMENTS By vote of the Heroes Park Committee and approval by City Council the criteria outlined in this policy may be amended. City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number WS-2 Agenda Date 12/17/2024 Type Worksession Department City Manager Title Discussion of the Recreation Center expansion Explanation Staff will provide an update on the Recreation Center expansion. Attachments 1. Colleyville Recreation Center Expansion presentation Recreation Center Expansion Update City Council Worksession December 17, 2024 Rec Center Expansion Rec Center Expansion Rec Center Expansion Rec Center Expansion Rec Center Expansion Recreation Center Expansion Recreation Center Expansion Update City Council Worksession December 17, 2024 City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number WS-3 Agenda Date 12/17/2024 Type Worksession Department City Secretary Title Discussion of the December 17, 2024, City Council regular agenda items City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 1 Agenda Date 12/17/2024 Type Executive Session Department City Secretary Title Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Attachments RESOLUTION R-24-4998 A RESOLUTION APPROVING COUNCIL ACTION REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR CITY COUNCIL MEETING OF DECEMBER 17, 2024 WHEREAS, following discussion in Executive Session, and in full accordance with the requirements of the Open Meetings Act, the City Council determines that the following action is in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 17TH DAY OF DECEMBER 2024. Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Kimberly Holt Gunderson, Place 5 Aye ATTEST: CITY OF COLLEYVILLE Christine Loven Bobby Lindamood City Secretary, TRMC Mayor City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 3 Agenda Date 12/17/2024 Type Announcements, Proclamations, and Presentations Department City Manager Title Announcement of the Community Christmas Tree winners Attachments RESOLUTION R-24-4999 APPROVING CITY COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF DECEMBER 17, 2024 WHEREAS,City Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by City Council action under Consent Items as follows are hereby adopted: a. Approval of the minutes of the regular City Council meeting of December 3, 2024 b. Approval of an Advisory Services Agreement with Specialized Public Finance Inc. for financial advisory services related to the issuance of debt and authorizing the City Manager to execute the agreement c. Approval of a Bond Counsel Services Engagement Agreement with Norton Rose Fulbright and authorizing the City Manager to execute the agreement AND IT IS SO RESOLVED. APPROVED BY A VOTE OF AYES, NAYS, ON THIS THE 17TH DAY OF DECEMBER 2024. Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Aye Kimberly Holt Gunderson, Place 5 Aye ATTEST: CITY OF COLLEYVILLE Christine Loven Bobby Lindamood City Secretary, TRMC Mayor City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL MINUTES 100 Main Street, Colleyville, Texas, 76034 TUESDAY, DECEMBER 3, 2024 Mayor Bobby Lindamood called the Colleyville City Council Worksession to order on Tuesday, December 3, 2024, at 5:30 p.m. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Fire Chief Mark Cantrell, Community Development Director Ben Bryner, Building Official Greg Goodrich, Code Enforcement Officer Kerk Gray, Public Works Director Amber Beard, Capital Projects Program Manager Elijah Dorminy, City Attorney Nicole Corr, and City Secretary Christine Loven. WS-1 Discussion of the Cheek-Sparger Road Intersection Study Director of Public Works Amber Beard provided an introduction for Kimley Horn Project Team Member, Lucy Cunningham. Ms. Cunningham reviewed the methodology and analysis results of the Cheek-Sparger Road at Bedford Road intersection study. Based on the study, Kimley Horn recommended a roundabout be placed at this intersection with a bypass lane in future years. Kimley Horn also studied the Cheek-Sparger Road at Martin Parkway intersection and recommended a traffic signal; with the assumption, Cheek-Sparger Road will be expanded. There was general discussion regarding the timeline of the project, traffic counts, and current and future needs. City Council asked Kimley Horn to investigate an adjustment to the west turn lane and right-of-way on the Bedford Road roundabout and expressed interest in proceeding. The City Council noted the traffic signal at Martin Parkway will be evaluated at a later date. WS-2 Discussion of adopting the current International Building Code series to include the Property Maintenance Code Community Development Director Ben Bryner presented this item noting the City currently operates under the 2018 International Code and 2020 National Electric Code and NCTCOG amendments. He stated the purpose of this item is to seek approval to establish a program to adopt the codes on a three-year cycle, and offset by one year for the I-Codes and two years for the NEC and limit the City Council Minutes December 3, 2024 City of Colleyville Page 2 adoption of regional amendments. Director Bryner reviewed the major code changes in each code category, stated the International Property Maintenance Code is part of the codes package, and would provide for regulation of minimum maintenance requirements for existing buildings, which are not currently in place. There was discussion regarding lithium ion batteries, the property maintenance codes, and timeline for implementation. City Council directed staff to move forward with bringing an ordinance before them at a future meeting. WS-3 Discussion of Building Permit Fees Community Development Director Ben Bryner presented this item, which provided a review of building permit fees. Staff recommends increasing fees from $0.80 sq. ft. to $1.00 sq. ft. for remodels and accessory buildings, from $75 to $100 for mechanical, electrical, plumbing, sign, and fence permits and from $50 to $100, the fence permit. Director Bryner noted the increase would provide for Colleyville to be in alignment with surrounding cities and to ensure development covers a portion of costs for compliance. City Council directed staff to move forward with preparing an ordinance for City Council action. WS-4 Discussion of the December 3, 2024, City Council regular agenda items There was no discussion and Mayor Lindamood adjourned the Worksession at 6:21 p.m. and called the Executive Session to order. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect City Council Minutes December 3, 2024 City of Colleyville Page 3 There was no action taken and Mayor Lindamood adjourned Executive Session at 7:10 p.m. Mayor Lindamood called the regular meeting of the City Council to order at 7:17 p.m. and called the roll. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. INVOCATION: Martin Schmidt, Baha'I Community PLEDGE OF ALLEGIANCE: City Attorney Nicole Corr 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-24-4993 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Mayor Lindamood and the City Council provided announcements regarding community news and upcoming events. 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-24-4994 4a Approval of the minutes of the regular City Council meeting of November 19, 2024 4b Approval of rejecting all bids for the Justice Center Roof Rehabilitation Project 4c Approval of an amendment to the Professional Services Agreement with Westwood Professional Services, Inc., amending the design parameters for the FY2025 Green Ribbon Project to include two additional locations, in an amount not to exceed $94,500.00, and authorizing the City Manager to execute the amendment 4d Casting the City's 17 ballots for the election to the Tarrant Appraisal District Board of Directors Mayor Lindamood read Resolution R-24-4994 in its entirety. Public Works Director Amber Beard presented items 4b and 4c, and City Secretary Christine Loven presented item 4d. City Council Minutes December 3, 2024 City of Colleyville Page 4 There was discussion regarding the candidates for 4d. Mayor Lindamood opened and closed the public hearing without any speakers. Mayor Lindamood made a motion to approve Resolution R-24-4994, casting nine ballots to Michael Alfred and eight ballots to Sayeda Syed for the Tarrant Appraisal District Board of Directors, seconded by Councilmember Graves. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a Ordinance O-24-2305 Consideration of a Special Use Permit to allow for a fence on Lot 1, Block 1, Chelsea Park Addition, located at 5000 Chelsea Drive, Case ZC24-020 Mayor Lindamood read the caption of Ordinance O-24-2305. Community Development Director Ben Bryner reviewed the request to allow for the replacement of an existing 6-foot wood fence with an 8-foot wood fence along Glade Road. There was discussion of fence heights in the neighborhood and progress and state of the current structure. The applicant was not present and Mayor Lindamood asked staff to advise the applicant they would like him to attend the next meeting. Mayor Lindamood opened and closed the public hearing without any speakers. This was a first reading and no action was taken. 5b Ordinance O-24-2306 Consideration of changing the zoning from AG Agricultural to CC-1 Village Retail on Lot 2, Block 1, First Baptist Church Addition, located at 1007 Church Street, Case ZC24-021 Mayor Lindamood read the caption of Ordinance O-24-2306. Community Development Director Ben Bryner noted the property is part of the CrossCreek campus and stated the rezoning request is to allow for a new storage and office building in the future. City Council Minutes December 3, 2024 City of Colleyville Page 5 Mayor Lindamood opened and closed the public hearing without any speakers. This was a first reading and no action was taken. 5c Ordinance O-24-2307 Consideration of a Special Use Permit to allow for a fence on Lot 16, Block 8, Oak Crest Hills Addition, located at 405 Oak Valley Drive, Case ZC24-022 Mayor Lindamood read the caption of Ordinance O-24-2307. Community Development Director Ben Bryner presented this request for approval of an SUP to allow for a wrought iron fence 6-foot in height and a portion of a wood fence to encroach into the required street side yard setback and to be placed along the property line. There was discussion of the previous right-of-way dedication and the side yard setback. Mayor Lindamood opened the public hearing. Osmama Nashed, Ana Consultants, 5000 Thompson Terrace, stated the Planning and Zoning and Commission requested the screening material to be removed from the fence, but the applicant would like it to remain, as the shrubs have not matured to a point to provide privacy. There was no one else wishing to speak and Mayor Lindamood closed the public hearing. This was a first reading and no action was taken. 5d Ordinance O-24-2308 Appeal of decision of denial by the Planning and Zoning Commission for consideration of a Special Use Permit to allow for a residential carport on Lot 8, Block 1, Arbor Estates Addition, located at 2401 Spruce Court, Case ZC24-023 Mayor Lindamood read the caption of Ordinance O-24-2308. Community Development Director Ben Bryner presented this appeal of the Planning and Zoning Commission denial. He stated a super-majority vote is required. Director Bryner stated the applicant is requesting an SUP to allow a residential carport to remain, though the carport was not permitted and exceeds carport size and setback regulations. City Council Minutes December 3, 2024 City of Colleyville Page 6 There was discussion of the structure and a fine. At the City Council’s request, applicant Joe Chiles, 2401 Spruce Court, came forward to answer questions. Mr. Chiles stated he has no excuse for not obtaining a permit. He stated the house had set empty for several years before he purchased it a year and half ago. He asked City Council to see the upgrades already done to the house and stated he and his wife wanted to remain in Colleyville. Mayor and Council questioned Mr. Chiles regarding the work performed and possible solutions for compliance. Mayor Lindamood opened the public hearing. Melanie Harris, 2403 Spruce Court, and Ellen Stotmeiter, 2306 Carlisle Avenue did not wish to speak but registered support for this item. Speaking in support of this item were Lora Shumate, 2407 Spruce Court, Vicki Chiles, 2401 Spruce Court, John Schepps, 3325 Burninglog Drive, Grapevine, Gary Case, 5607 Poplar Court West, Thomas Harris, 2403 Spruce Court, and Eric Holland, 5500 Sycamore Drive. There were no others wishing to speak and Mayor Lindamood closed the public hearing. There was general discussion regarding finishing the carport to be an accessory building and assessing a fine. Mayor Lindamood requested Mr. Chiles meet with City staff to review options before the next meeting. This was a first reading and no action was taken. 5e Ordinance O-24-2309 Consideration of a Special Use Permit for a reduction in parking on Lot 1, Block 1, Gonzalez Addition, located at 6609 Colleyville Boulevard, Case ZC24-026 Mayor Lindamood read the caption of Ordinance O-24-2309. Community Development Director Ben Bryner stated the applicant is requesting a reduction in parking from 27 spots to 18 to allow for a new 5,497 square foot training and baseball facility, which the applicant states will not need the amount of required parking as it is highly specialized one-on-one training, by appointment. Director Bryner reviewed the Land Development Code Parking Requirement and stated the applicant is working with the neighboring business for a shared drive access. City Council Minutes December 3, 2024 City of Colleyville Page 7 City Manager Jerry Ducay stated he understands this is not a zoning request, however, as this business is located in the Light Manufacturing district, he would like to take advantage of the SUP request to look at the elevations, related to the architecture and landscaping, as both would be a nice feature, though the use is utilitarian. Director Bryner stated the applicant is present and there was some discussion regarding the site plan, however, he does not know the applicant’s timeline for being able to provide the elevations. City Manager Ducay suggested if there was a procedural approval of the parking issue, the SUP could be contingent upon an architectural and landscape review of some sort. Mayor Lindamood asked if the applicants are aware or have talked about these suggestions. Director Bryner stated he is not aware of the applicant’s timeframe. Mayor Lindamood also inquired on the ingress and egress at the back of the property and the shared access. He stated he would like to see a site plan which addresses this, and how it will back up to Ross Downs. There was general discussion regarding the parking calculation for the use. Russell Motz and Preston Motz, the applicants, came forward to explain the business use and answer questions of the City Council. Russell Motz discussed their working and development relationship with the neighboring business and stated he is aware of Colleyville standards and the facility will be appropriate for Colleyville. Russell Motz also stated he has elevations, but not the landscape plan, although he does understand about the 20-foot buffer. Preston Motz discussed the training facility and how it will operate. Mayor Lindamood opened and closed the public hearing without any speakers. This was a first reading and no action was taken. 5f Ordinance O-24-2310 Amending Ordinance O-23-2256 relating to the Fiscal Year 2024 budget Mayor Lindamood read the caption of Ordinance O-24-2310. Assistant City Manager Mark Wood presented this item noting the ordinance provides for FY24 excess funds to be transferred to the capital projects funds. There were no questions. Mayor Lindamood opened and closed the public hearing without any speakers. This was a first reading and no action was taken. City Council Minutes December 3, 2024 City of Colleyville Page 8 5g Ordinance O-24-2311 Amending Sections 3A and 3B of the Water and Sewer Policy and Procedure manual as contained in the Code of Ordinances of the City of Colleyville, Texas, adjusting water and wastewater volumetric rates to pass through changes from the Trinity River Authority Mayor Lindamood read the caption of Ordinance O-24-2311. Assistant City Manager Mark Wood presented this item and reviewed the recommendations of the Water and Wastewater Rate Advisory Committee which have been implemented since 2016. He stated the base and volumetric rates are reviewed and updated on an annual basis and the new base rates are reflected in bills sent in October to coincide with the City fiscal year. The new volumetric rates are reflect on the January bills to coincide with the Trinity River Authority’s rate changes. There was discussion regarding the rates and providing an exemption from the TRA 5% rate for 65 and over. Mayor Lindamood opened the public hearing. Sayeda Syed, 6700 Sapphire Circle North, suggested not using the volumetric rate, but instead put a tax in place per water connection. There were no others wishing to speak and Mayor Lindamood closed the public hearing. There was discussion regarding rates and when the funds will be used. This was a first reading and no action was taken. 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-24-4995 Consideration of a Preliminary/Final Plat for the Oak Creek Subdivision, being Lot 1, Block 1, Allzim Acres Addition and Tracts 2A7B, 2ABC, and 2A9A, Abstract 533, Mary M Freeman Survey, located at 7209 John McCain Road and 7215 John McCain Road, Case PC24-012 Mayor Lindamood read Resolution R-24-4995 in its entirety. Community Development Director Ben Bryner reviewed the plat and answered questions of the City Council. Mayor Lindamood opened and closed the public hearing without any speakers. City Council Minutes December 3, 2024 City of Colleyville Page 9 Councilmember Alphonso made a motion to approve Resolution R-24- 4995, seconded by Deputy Mayor Pro Tem Richardson. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 6b Resolution R-24-4996 Consideration of a Preliminary/Final Plat for The Bluffs of Colleyville Subdivision, being Tracts 1B1, 1B2, 1C1, and 1B3, Abstract 294, Robert Chowning Survey and Lot 1, Block 1, Cero Addition, located at 2417 Wilkes Drive and 6900 Pool Road, Case PC24-013 Mayor Lindamood read Resolution R-24-4996 in its entirety. Community Development Director Ben Bryner reviewed the plat and answered questions of the City Council. Mayor Lindamood opened and closed the public hearing without any speakers. Councilmember Raine made a motion to approve Resolution R-24-4996, seconded by Councilmember Holt Gunderson. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 7. CITIZEN COMMENTS Sayeda Syed, 6705 Sapphire Circle N., thanked the City Council for the votes to the Tarrant Appraisal District Board of Directors. She also asked City Council to consider have special designated parking for wounded service members which would be located near handicap parking spaces. 8. REPORTS Colleyville Center Advisory Committee Minutes - August 19, 2024 There was no discussion of this item. City Council Minutes December 3, 2024 City of Colleyville Page 10 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, DECEMBER 3, 2024 - READING AND PUBLIC HEARING - RESOLUTION R-24-4997 This resolution was not needed. 10. ADJOURNMENT There being no further business before the City Council, Mayor Lindamood adjourned the meeting without objection by the City Council at 9:53 p.m. APPROVED BY A VOTE OF AYES, NAYS, ON THIS THE 17TH DAY OF DECEMBER 2024. Minutes taken and prepared by: Christine Loven, TRMC City Secretary City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 4b Agenda Date 12/17/2024 Number Resolution R-24-4999 Type Resolution Department City Manager Title Approval of an Advisory Services Agreement with Specialized Public Finance Inc. for financial advisory services related to the issuance of debt and authorizing the City Manager to execute the agreement Explanation Reading and Public Hearing Approval of this agreement will provide the City professional services relative to the issuance of indebtedness (bonds) for the expansion of the Colleyville Recreation Center. Financial Impact The fees to be assessed will be negotiated annually, based on the City's needs. Recommendation Approve Attachments 1. SPFI Financial Advisory Services Areement City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 4c Agenda Date 12/17/2024 Number Resolution R-24-4999 Type Resolution Department City Manager Title Approval of a Bond Counsel Services Engagement Agreement with Norton Rose Fulbright and authorizing the City Manager to execute the agreement Explanation Reading and Public Hearing Approval of this agreement will provide the City with professional services relative to all legal proceedings and preparation required by Texas law regarding bonds for the expansion of the Colleyville Recreation Center. Financial Impact The fees to be accessed will be based on the City's needs. Recommendation Approve Attachments 1. Bond Counsel Engagement Agreement 295756604.2/08014160 Norton Rose Fulbright US LLP 2200 Ross Avenue, Suite 3600 Dallas, Texas 75201-7932 United States Paul A. Braden Head, Public Finance Direct line +1 214 855 8189 paul.braden@nortonrosefulbright.com Tel +1 214 855 8000 Fax +1 214 855 8200 nortonrosefulbright.com December 9, 2024 Jerry Ducay City Manager City of Colleyville, Texas 100 Main Street Colleyville, Texas 76034 Re: Bond Counsel Services Engagement Agreement – City of Colleyville, Texas Mr. Ducay: We sincerely appreciate the opportunity to continue to serve as bond counsel to the City of Colleyville, Texas (the “City”). This letter confirms that Norton Rose Fulbright US LLP will represent the City in connection with the issuance or incurrence, from time to time, of various debt obligations and other related matters as described herein, including a possible bond election (the “Matter”). This letter, together with the Additional Terms of Engagement attached hereto, evidence an agreement between the City and our firm with respect to our legal representation as Bond Counsel to the City (the “Representation”). Terms of Engagement As Bond Counsel, we will prepare, or assist the appropriate City officials and staff in the preparation of, all required legal proceedings and will perform certain other necessary legal work in connection with the City’s authorization, issuance, and sale of its Debt Obligations (as defined herein). Our services as Bond Counsel will include the following services:  preparation of any resolution or ordinance calling a bond election for the City and review of City election materials after the City calls an election and prior to distribution by the City to identify any compliance issues under applicable Texas law and current Texas Ethics Commission positions;  preparation of any order, resolution, ordinance, trust indenture, or trust agreement authorizing or securing bonds, certificates of obligation, notes, contractual obligations, or other forms of indebtedness (collectively, the “Debt Obligations”), as well as redemption orders, ordinances and resolutions to redeem outstanding Debt Obligations;  performance of required federal, State, and local tax analysis involved in planning and executing Debt Obligation transactions;  providing legal advice to ensure compliance by the City with all federal and State securities laws including, but not limited to, establishing internal procedures to comply with the City’s requirements concerning continuing secondary market disclosure; Jerry Ducay City Manager City of Colleyville, Texas December 9, 2024 Page 2 295756604.2  attendance at meetings with City staff to the extent required or requested with reference to the authorization and issuance of Debt Obligations;  attendance at meetings with the City’s financial advisor or purchasers of the City’s Debt Obligations and with rating agencies and bond insurers to the extent required or requested by the City;  review, negotiation, and modification of offering and sale documentation;  preparation of necessary closing documentation and supporting tax certifications and filings;  submission of transcripts of proceedings to the Office of the Attorney General of Texas requesting approval of Debt Obligations and coordination of registration of initial Debt Obligations with the Comptroller of Public Accounts of Texas;  supervision of the printing and execution of Debt Obligations and the delivery thereof to the underwriters or other purchasers or the coordination of the delivery of the Debt Obligations to The Depository Trust Company;  representation of the City at the closing of each issue or installment of Debt Obligations;  reviewing City policies and procedures, as well as providing guidance for change and implementation of additional policies;  conducting research and providing memoranda related to questions arising as to bond elections, debt offerings, and post-issuance compliance;  presentation of our Firm’s market opinion addressing the validity of the Debt Obligations, the source of payment and security for the Debt Obligations, and whether and to what extent interest on the Debt Obligations is exempt from federal income taxation;  guidance with questions that arise from time to time relating to previously-issued Debt Obligations, Debt Obligations to be issued, tax laws, State laws, and other questions related to Debt Obligation financing and utilization of such funds;  presenting to the City industry-developments that could impact the City or its operational activities; and  conducting seminars and training events for City staff involved in managing the City’s debt portfolio. Our engagement is to advise you with respect to legal issues only. Unless we are separately engaged to provide such services, our duties as Bond Counsel specifically do not include: Jerry Ducay City Manager City of Colleyville, Texas December 9, 2024 Page 3 295756604.2 1. except as described above, or except as specifically engaged for such purpose, assisting in the preparation or review of an official statement or any other disclosure document with respect to the Debt Obligations, or performing an independent investigation to determine the accuracy, completeness or sufficiency of any such document or rendering advice that the official statement or other disclosure document does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements contained therein, in the light of the circumstances under which they were made, not misleading; 2. preparing requests for tax rulings from the Internal Revenue Service; 3. preparing blue sky or investment surveys with respect to the Debt Obligations; 4. drafting of state constitutional amendments or preparation of authorizing legislation; 5. providing the City with litigation support in the event of bond election contests, Texas ethics complaints, or other bond-related controversies; 6. making an investigation or expressing any view of the creditworthiness of the City or of the Debt Obligations or any obligor therefor; 7. responding to Internal Revenue Service audits or Securities and Exchange Commission investigations or other regulatory entities; 8. responding to litigation challenging or otherwise affecting the issuance and delivery of the Debt Obligations; or 9. any other matter not specifically set forth above that is not required to render the Bond Opinion. It is understood and agreed that our engagement is limited to the Representation. We are not being retained as general counsel, and our acceptance of this engagement does not imply any undertaking to provide legal services other than those set forth in this letter. Personnel Who Will Be Working on the Matter I will be the City’s first line of contact with the firm. Other firm personnel, including firm tax partners, associates and paralegals, will also participate in the Matter. Legal Fees and Other Charges Our fees per series of Debt Obligations issued and certain other services provided as Bond Counsel as are set forth in the “Schedule of Fees” attached hereto. Such fees(s) are typically paid from the proceeds of the sale of the Debt Obligations or from other funds, as the City deems appropriate. For legal work associated with an issuance of Debt Obligations, we customarily do not submit any statement for fees and out-of-pocket expenses until the closing of the sale of the Jerry Ducay City Manager City of Colleyville, Texas December 9, 2024 Page 4 295756604.2 Debt Obligations; however, if there is a substantial delay in completing the financing or if it is determined that the financing will not proceed to a closing, we will submit a statement for any-out- of-pocket expenses reasonably incurred. If we are requested to perform other legal services by the City beyond Bond Counsel, our standard hourly rates applicable to state and local government entities would apply, such fees would be billed on a monthly basis, and those legal fees would not be contingent on the closing of a Debt Obligation. Conflicts of Interest Before accepting the engagement, we have undertaken reasonable and customary efforts to determine whether there are any potential conflicts of interest that would prevent us from representing the City related to bond counsel services. We reviewed that issue in accordance with the rules of professional responsibility adopted in Texas. You agree to the applicability of those rules in regard to all matters relating to this engagement and that, in future matters involving the City , potential conflicts of interest will be evaluated under the applicable rules of professional responsibility. Based on the information available to us, we are not aware of any conflicts. In addition to our representation of other companies and individuals, we also regularly represent lawyers and law firms. As a result, opposing counsel in the Representation may be a lawyer or law firm that we may represent now or in the future. Likewise, opposing counsel in the Representation may represent our firm now or in the future. Further, we have professional and personal relationships with many other attorneys, often because of our participation in bar associations and other professional organizations. It is our professional judgment that such relationships with other attorneys do not adversely affect our ability to represent any client. The acceptance of these terms of engagement represents an unqualified consent to any such relationships between our firm and other lawyers or law firms, even counsel who is representing a party that is adverse to the City in the Representation that is the subject of this engagement or in some other Representation. During the course of the firm’s representation of the City , we may need to analyze or address matters relating to our professional duties or responsibilities, and to consult with lawyers of the firm who have been identified internally to serve as the firm’s in-house counsel about such matters. To the extent that any conflict of interest might be deemed to exist as between the firm and the City because of these consultations, you hereby waive any such conflict, consent to such consultations, and agree that we have no obligation to disclose information relating to such consultations to the City . You also agree that these consultations are protected from disclosure by the firm’s attorney-client privilege and, as appropriate, the firm’s work product protection and that the City will not seek to discover or inquire into them. Nothing in the foregoing shall otherwise diminish or affect our obligation to keep the City informed of material developments in your representation. Due to the size, geographic scope, breadth and diversity of our practice, it is likely that current and future clients of ours will come into contact with you, and it is important that we agree with you on certain matters in relation to conflicts of interest to preserve our ability to represent you while also preserving the right of our other clients or potential clients to choose us to commence or continue as their counsel. In that regard, you consent to, and waive any conflicts of interest Jerry Ducay City Manager City of Colleyville, Texas December 9, 2024 Page 5 295756604.2 with respect to, our representation of any current or future clients (including any parties adverse to you in this Matter) in any matter that is not substantially related to this Matter, even if their interests are directly adverse to you or your interests in such other matter. Such current and future clients may include your financial advisors, debtors, creditors or others who have interests that are contrary to your interests. We agree, however, that your consent and waiver does not permit us to represent another client in a matter if we have obtained your non-public proprietary or other confidential information from you that could be used by the other client to your material disadvantage, unless we take timely and adequate steps to protect your confidential information. For the avoidance of doubt, your agreement to these terms and conditions and the consent and waiver will have no adverse impact upon our representation of your interests in the Representation. Verifications We hereby verify that Norton Rose Fulbright US LLP and its affiliates presently do not, and through the term of the contemplated engagement, will not, (a) boycott Israel, (b) boycott energy companies, (c) have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association, or (d) unless affirmatively declared by the United States government to be excluded from its federal sanctions regime relating to Sudan or Iran (or any federal sanctions regime relating to a foreign terrorist organization), appear on a list of scrutinized companies prepared and maintained by the Texas Comptroller of Public Accounts under Section 2252.153 or Section 2270.0201, Texas Government Code, and posted on any of the following pages of such officer’s internet website: https://comptroller.texas.gov/purchasing/docs/sudan-list.pdf, https://comptroller.texas.gov/purchasing/docs/iran-list.pdf, or https://comptroller.texas.gov/purchasing/docs/fto-list.pdf. The foregoing verification is made solely to enable the Issuer to comply with Sections 2252.152, 2271.002, 2274.002 and 2276.002 of the Texas Government Code. Terms used in the foregoing verifications that are defined in the referenced sections of the Texas Government Code shall have the meanings ascribed to such terms in such sections. The Firm hereby verifies that it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. As used in the foregoing verification, “discriminate against a firearm entity or firearm trade association” has the meaning provided in Section 2274.001(3), Texas Government Code. Conclusion This letter and the attached Additional Terms of Engagement constitute the entire terms of the engagement of Norton Rose Fulbright US LLP in the Representation. These written terms of engagement are not subject to any oral agreements or understandings, and they can be modified Jerry Ducay City Manager City of Colleyville, Texas December 9, 2024 Page 6 295756604.2 only by further written agreement signed both by the City and Norton Rose Fulbright US LLP. Unless expressly stated in these terms of engagement, no obligation or undertaking shall be implied on the part of either the City or Norton Rose Fulbright US LLP. The execution and return of a copy of this letter constitutes an unqualified agreement to all the terms set forth in this letter and in the attached Additional Terms of Engagement. If there are any questions about these terms of engagement, or if these terms are inaccurate in any way, please let us know. Otherwise, thank you for the opportunity to continue to be of service as your Bond Counsel! Sincerely, NORTON ROSE FULBRIGHT US LLP By: Paul A. Braden CITY OF COLLEYVILLE, TEXAS, AGREES TO AND ACCEPTS THIS LETTER AND THE ATTACHED TERMS OF ENGAGEMENT: CITY OF COLLEYVILLE, TEXAS By: ________________________________ Title: ______________________________ Date: ______________________________ 295756604.2 SCHEDULE OF FEES1 A. Traditional Debt Issuance by City: Fees for Bond Counsel services in connection with a proposed issuance of bonds or other debt obligations or other permitted borrowings (each a “Debt Obligation”) shall be paid from proceeds of the Debt Obligation (unless otherwise directed by the City), as set forth below: 1. Non-TWDB, USDA or RUS Financings--Traditional Property Tax Supported New Money Debt: $9,5002 + (i) $1.00 for each $1,000 of par value of Debt Obligations issued for all amounts up to $50 million; and (ii) $0.80 for each $1,000 of par value of Debt Obligations for all amounts in excess of $50 million; with a minimum fee of $15,000; 2. TWDB, USDA or RUS Financings: State and Local Government hourly rates apply. 3. Revenue Obligations: 1.5 times amounts set forth in A. 1 above and/or by agreement. 4. Refunding Obligations: 1.25 times amounts set forth above as applicable to the type of Debt Obligations being refunded; 5. Capital Lease Financings: Reduced State and Local Government hourly rates apply; 6. Bond Elections: $15,000 added to first Debt Obligations issued pursuant to a successful bond election handled by the Firm;3 and 7. Bond Defeasance: $6500 per defeasance that is not part of a simultaneous issuance of Debt Obligations. No additional charge if part of a simultaneous refunding bond issuance. B. Conduit Issuers, Derivatives, Credit Agreements or Other Special Obligations: In the event (i) a conduit issuer or other non-profit corporation, including a local government corporation, created by the City is issuing a Debt Obligation or (ii) the City or such non-profit corporation is entering into a SWAP, derivative, hedge, credit agreement or other novel, sophisticated, non- traditional debt instrument or Debt Obligation, the above fee schedule will be adjusted as mutually agreed to by the parties to reflect the sophisticated nature of the transaction. In the event the parties do not agree on a flat fee, the Firm’s then current hourly rates will apply to such transaction. C. Expenses. In addition to bond counsel fees, the Firm would be entitled to payment or reimbursement for out-of-pocket expenses incurred in performing services in this engagement. Expenses incurred on behalf of the City are not contingent. 1 Unless otherwise agreed to by the parties, all legal fees are payable at closing from the proceeds of a Debt Obligation issued or incurred by, or on behalf of, the City. 2 Such base amounts may be adjusted by bond counsel to take into account any increases in the CPI index in subsequent years; provided however no such adjustment shall be made within two years of the date of this agreement. “CPI” means the Consumer Price Index - All Urban Consumers, U.S. City Average, All Items (1982-84 = 100), as published by the Bureau of Labor Statistics of the United States Department of Labor. 3 Such amount will be included in the first issue following the passage of the bond election. Any third party provider costs (i.e. Spanish translations, publication costs) will be billed directly to the City or included as a cost reimbursement in our statement for services rendered. 295756604.2 - 1 - NORTON ROSE FULBRIGHT STANDARD TERMS OF ENGAGEMENT Norton Rose Fulbright Verein (the Verein) is a Swiss verein which does not itself engage in the practice of law or other business. The member firms in the Verein are Norton Rose Fulbright LLP, Norton Rose Fulbright Australia, Norton Rose Fulbright Canada LLP, Norton Rose Fulbright South Africa Inc and Norton Rose Fulbright US LLP (the Members or, individually, a Member), who, with their subsidiaries or associated entities, engage in a coordinated international legal practice, even though they are separate law firms each of which, absent specific contractual agreement with a client on an individual matter, is solely responsible for its own work and not for the work of any other of them. Each of the Members is committed to providing its clients with the highest quality legal services and to building a lasting relationship with its clients as a trusted adviser. To that end, these Standard Terms of Engagement will apply to all engagements between a Member or its subsidiary or associated entity and a client unless otherwise agreed in writing by the client and an authorized representative of such Member, subsidiary or associated entity. These Standard Terms of Engagement are supplemented by additional standard provisions and/or a letter or contract of engagement relevant to the jurisdiction of the Contracting Party (as below defined). 1 Defined Terms 1.1 The following documents will constitute the entire agreement relating to the engagement of a Contracting Party by a client: (i) any letter or contract of engagement, (ii) any additional standard provisions referred to above, (iii) these Standard Terms, (iv) any other terms and conditions agreed between the Contracting Party and the client, and (v) any amendments or supplements to any of the foregoing agreed from time to time. In the event of any conflict between the terms of the foregoing, the documents shall be construed in the order of priority in which they are referred to above, but subject to any amendments as referred to in (v). 1.2 In the above-mentioned documents: (a) Any individual entity that is a Member or subsidiary or associated entity of a Member is referred to as a Norton Rose Fulbright Entity. The Norton Rose Fulbright Entity with which a client engages at any time is referred to as the Contracting Party. (b) We, our and us refer to the Contracting Party together with any other Norton Rose Fulbright Entity to which part or all of your instructions have been referred pursuant to paragraph 2.1(h) of these Terms; you and your refer to the client (jointly, if more than one, and not individually) with which the Contracting Party engages. Unless otherwise specifically agreed, you and your do not refer to and no attorney/client or solicitor/client relationship will exist as to persons or entities related to the client such as parent companies, subsidiaries, affiliates, employees, officers, directors, shareholders, partners, members, commonly owned corporations or partnerships, or other such persons, entities or affiliates. 295756604.2 - 2 - 2 Your relationship with us 2.1 When you instruct us on an individual matter, we will write to you to set out: (a) which Norton Rose Fulbright Entity is the Contracting Party; (b) the scope of the work we have agreed to undertake and any assumptions on which it is based; (c) who will be the responsible partner or director and other key team members whom we will try not to replace, although unforeseen circumstances may require that; (d) the fees and invoicing arrangements; (e) any applicable limitation of liability; and (f) the governing law applicable to the contractual relationship with you and the choice of jurisdiction for resolving any issues. (g) Your contractual relationship for individual matters is between you and the Contracting Party, not any other Norton Rose Fulbright Entity nor any individual. You understand that we do not make any promises or warranties as to the outcome of the representation. (h) If, with your agreement, the Contracting Party has referred all or part of your instructions on any individual matter to one or more other Norton Rose Fulbright Entities, legal services provided by other Norton Rose Fulbright Entities will be governed by the terms of our engagement, which will apply as between you and such Norton Rose Fulbright Entity or Entities, to the fullest extent permitted by the laws and professional regulations applicable in the jurisdictions in which such other Norton Rose Fulbright Entity or Entities operate as regards such other Norton Rose Fulbright Entity’s or Entities’ representation of you, as well as by, if any are issued, additional standard provisions and any letter or contract of engagement relevant to the other Norton Rose Fulbright Entity or Entities. 3 Our fees 3.1 Our bills are payable on receipt and in the currency in which they are submitted. If you ask us to provide bills using an e-billing solution you understand that: (i) we will send your information to our and your third party supplier(s) to enable us to comply with your request and the transfer is at your risk; (ii) any costs arising out of use of your third party supplier shall be borne by you; and (iii) our compliance with your request shall not reduce the fee otherwise chargeable by us. 3.2 If you are required by law to deduct any amount when paying a bill, you will pay to us an additional amount so as to ensure that we receive a net sum equal to the amount of the bill. 3.3 We need to approve in advance any proposal for any part of one of our bills to be paid by a third party. Notwithstanding our approval, you agree that you will remain responsible for paying the whole bill and any interest accrued on it. 295756604.2 - 3 - 3.4 Unless otherwise agreed, any other Norton Rose Fulbright Entity or Entities to whom the Contracting Party has referred instructions under paragraph 2.1(h) may provide statements of their fees and charges to the Contracting Party, who will include such fees and charges in its statements to you, which you will be obligated to pay in order that it can remit payment to such other Norton Rose Fulbright Entity or Entities. 3.5 If a bill remains unpaid 30 days after delivery: (a) you agree that we may be entitled to charge interest, if any, on it at such rate and under such arrangements allowable under the laws and professional regulations applicable to us or as may be provided for in applicable additional standard provisions or an agreement between us and you, and (b) on giving written notice to you, we may cease work on the matter to which the bill relates and any of your other matters. You agree that we are not responsible for any loss resulting from such inactivity. If the matter is litigious, we may also remove ourselves from the Court or tribunal record. 3.6 You agree that we may exercise a lien over your files and documents until all bills due to us from you have been paid in full, subject to the laws and professional regulations applicable to us. 3.7 If we are required by any governmental or regulatory body, or by a service provider appointed by you, to submit one of our bills to audit, to produce documents or provide information on any individual matter on which you have instructed us, we shall be entitled to bill you for the work involved (and any disbursements incurred) at the rates agreed for the relevant matter. If legal privilege attaches to any such documents, you will either waive privilege or instruct us to review them in your interests. 3.8 We advise and you acknowledge that the Members of the Verein have an arrangement between them that where a matter is referred by one Member to another, the referring Member and one or more of its partners or directors may be financially rewarded for having so referred the matter. This is an entirely internal arrangement as between the Members of the Verein, and their respective partners and directors, and it does not require you to pay any amount in addition to the fees, disbursements and other charges which apply under the agreed terms of your engagement of us and, if applicable, any other Norton Rose Fulbright Entity. 4 Disbursements and other charges 4.1 We may consider it to be in your interests to instruct counsel or engage correspondent lawyers, experts or others on your behalf and at your expense. We will consult you before doing so if such instructions or engagements will result in significant fees becoming payable. 4.2 We may also charge for photocopying, telephone calls, travel, searches, court fees, hosting on-line data or deal rooms and for other services at our or their standard rates from time to time and for other expenses. These charges will be included in our bills and will not include any mark-up of expenses for which the precise cost can be readily determined but may vary from or exceed our or their direct cost for services for which the precise cost cannot be readily determined. 295756604.2 - 4 - 5 Money held on account for you 5.1 We will deposit any money we hold on your behalf with a regulated financial institution and manage it in accordance with the laws and professional regulations applicable to us. You agree that we are not responsible for any loss of funds so deposited and managed. 5.2 If you deposit money with us on account of our fees, the principal and interest accrued, if any, will be applied to your final bill, rendered when we complete your instructions. Unless you and we have agreed otherwise, we may also apply any part of the money in settlement of any outstanding interim bills we submit to you. 6 Communicating with us 6.1 When you seek and receive legal advice from us on your rights and obligations, legal advice or attorney-client privilege will attach to our communications related to that advice. If we act for you in contemplated or actual legal proceedings, litigation or attorney-client privilege will attach to our communications related to those proceedings. 6.2 You agree that we may communicate with you using electronic means, knowing that certain risks (including, for example, interception, unauthorized access and risk of viruses) are associated with such means. 7 Confidentiality, conflict of interests, and our relationships with other clients 7.1 We will keep all information obtained from you, which is not in the public domain, confidential, and will only otherwise disclose it with your authority or if required to do so by the laws and professional regulations applicable to us or if permitted under paragraph 9.3. Nevertheless, you agree that we may disclose any relevant information in order to protect and/or defend ourselves in any actual or threatened legal, civil or regulatory proceeding and may also disclose any relevant information in confidence to our insurers, insurance brokers, auditors, bankers and other advisers if and to the extent such disclosure may occur without waiving or losing any applicable legal privilege. 7.2 You will provide us, and will instruct your other advisers and any co-venturer or other co- participants to provide us, on any matter on which we are instructed, with all relevant information and documents, all of which will have been properly obtained and on which we may rely without verification. You agree that, unless you instruct us otherwise, we may disclose any relevant information to your other professional advisers. 7.3 Norton Rose Fulbright is a large coordinated international legal practice with multiple offices around the world. Because of the size, geographic scope, breadth and diversity of the practice, it is inevitable that current and future clients of ours will come into contact with you, and it is important that we agree with you on certain matters in relation to conflicts of interests to preserve our ability to represent both you and other clients. You agree that we may represent current or future clients (including any parties adverse to you in this Matter) in any other matter (including in litigation, arbitration, or other dispute resolution proceedings) that is not substantially related to your Matter, even if their interests are directly adverse to you or your interests in that other matter. We agree, however, that we will not represent another client in a matter if we have obtained non-public proprietary or other confidential information from you that could be used by that other client to your material disadvantage in that matter. You agree and accept that you have access to independent advice on the effect of this paragraph 7.3 and that your signature by way of 295756604.2 - 5 - acceptance of the provisions of the engagement letter to which these Terms apply is confirmation that you understand the scope and application of this paragraph and that you have no questions or concerns in that respect. 7.4 You agree that we or any other Norton Rose Fulbright Entity may act for other clients in transactions or disputes in which you or any affiliated entity of yours has an interest provided that we or such other Norton Rose Fulbright Entity do not thereby breach our or their duty of confidentiality to you. 7.5 You agree that we are under no duty to disclose to you or use on your behalf any information in respect of which we or any other Norton Rose Fulbright Entity owe a duty of confidentiality to another client or any other person. 7.6 You agree that we may disclose our role as legal advisers in any matter on which we are instructed following its completion, for the purposes of publicity, unless you instruct us otherwise. You also agree that, unless you instruct us otherwise, we may publicize the fact that we have a relationship with you. 8 Complaints 8.1 Any concerns or complaint about our work should be directed initially to the partner/director responsible for carrying out your instructions or, if you prefer, to the relationship partner/director. We maintain internal procedures that can be employed should a concern require escalation beyond the responsible partner/ director. The laws and professional regulations applicable to us may also provide formal complaint procedures. 8.2 In particular, you should raise any queries regarding any of our bills with the partner or director responsible for the matter as soon as possible. If any part of one of our bills is queried by you or the relevant payer, you agree to immediately pay, or procure payment of, those parts not subject to query. 9 Data protection, exchange of information and storage of documents 9.1 We act as a data controller in the provision of our legal services. We will process personal data provided to us by you or your employees or agents in relation to any instruction in accordance with data protection standards required by applicable law and will implement appropriate technical and organizational security measures to protect against unauthorized or unlawful processing of that personal data and against accidental loss of, or damage to, that personal data. Please see our Privacy notice for further information on our processing of personal data: http://www.nortonrosefulbright.com/privacy-notice/. 9.2 Each party (you and we) will assist the other party in complying with its respective obligations under applicable data protection law and will ensure that the provision of personal data to the other party is fair and lawful. You agree that you will make our Privacy notice available to your employees or other individuals whose personal data you share with us where this provision of information is required by applicable data protection law. We in turn agree that we will promptly notify you either: (i) upon receipt of a request or complaint from a regulatory authority or an individual exercising a data subject right; or (ii) in the event of loss, disclosure or unauthorized or unlawful processing of personal data that you have provided to us or that we have obtained on your behalf. We will cooperate with you and provide all reasonable assistance as may be required in either case. 295756604.2 - 6 - 9.3 In the course of providing our services to you, personal data (if any) with respect to persons in the European Economic Area (EEA) may be accessible to and used by other Norton Rose Fulbright Entities and their contractors and/or agents, including those located outside the EEA where data protection laws may not be as comprehensive as in the EEA, but as to such personal data we will ensure compliance with the data protection standards of the EU General Data Protection Regulation 2016 or higher standards under other laws applicable to such personal data. 9.4 We will also share your contact details, and those of your staff with whom we have contact, with other Norton Rose Fulbright Entities in order to provide you with information relevant to your business, and to ensure your continuous access to publications, events and news in areas of interest to you. Where your employees supply their contact details to us, we will only use that personal data in accordance with our Privacy notice referenced above or as otherwise consented to by them. 9.5 We will not exchange information that will result in waiver or loss of any client privilege with other Norton Rose Fulbright Entities. Otherwise, you agree that the Contracting Party may exchange your information (including personal data) with other Norton Rose Fulbright Entities, including for the purposes of conflict checking, compliance, financial planning, billing, business development and matter management. Arrangements are in place among all Norton Rose Fulbright Entities to protect the confidentiality of the information exchanged. 9.6 We may outsource certain functions associated with servicing clients to a service center dedicated to Norton Rose Fulbright located outside of the EEA or to other third party providers. For example, we may outsource information and document management, office support, technology and IT services, word processing, photocopying, and translation services. 9.7 Some of your data may be stored using cloud technology managed by a third party service provider. We have agreements in place with the third party service providers referred to in paragraphs 9.6 and 9.7 where applicable and also employ technical and organizational measures to protect the confidentiality and security of any information shared with them. 9.8 We do not undertake to store or retain your files (whether paper or electronic) for any particular period of time, but will do so for at least the minimum number of years required by applicable laws and professional regulations or local business custom. Files may be destroyed at any time after the expiry of such period, without notice, except those files you ask be delivered to you. 10 Copyright and intellectual property 10.1 We retain all copyright and other intellectual property rights in all material developed, designed and created by us in the course of a matter. You may only use and copy material created by us for you, or which we have developed independently of our work for you and used in the course of your matter, in accordance with our advice or specific license terms. All material must be kept confidential by you unless we agree otherwise. 10.2 We may use all material created and/or modified by us in the course of any matter for legal training, forms, service development (including in the training of artificial intelligence technologies in which event the materials may be hosted on a third party system) and research purposes, without reference to you. 295756604.2 - 7 - 11 Our compliance with certain laws and regulations 11.1 We may require you to provide identifying documents and information concerning yourself and individuals and/or entities associated with you in order to comply with anti-money laundering laws and regulations, and to keep those documents and information up to date. We may be unable to carry out your instructions if we are unable to verify your identity or, in some instances, the identities of your directors, shareholders and eventual beneficial owners. We shall only process such identifying documents and information for the purposes of preventing money laundering or terrorist financing and to fulfil any other legal and regulatory obligation and shall retain it for the period necessary in accordance with permitted or required retention and limitation periods and in accordance with our data protection obligations as set out at paragraph 9 above. 11.2 We may be required by law or regulation to report to a governmental or regulatory authority our knowledge and/or suspicion that certain criminal offences have been committed, regardless of whether such an offence has been committed by a client of ours or by a third party. We may not be able to discuss such reports with you because of restrictions imposed by those laws and regulations, and we may have to cease acting for you in those circumstances. 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Further, if we are not under instructions from you at a given point in time, you agree that, unless prohibited by applicable laws or regulations, we are entitled to accept at that time other instructions to act in respect of the subject matter of your previous instructions although we will not disclose to, or use to the benefit of, another client any information or documents in respect of which we owe you a duty of confidentiality. 16.4 We and other Norton Rose Fulbright Entities may send you general information on legal developments without charge, or may include you in general mailings, after our or their engagement with you has been terminated. This will not change the fact that our or their engagement has been terminated. Standards of Professionalism and Attorney Complaint Information Pursuant to rules promulgated by the Texas Supreme Court and the State Bar of Texas, we are to advise our clients of the contents of the Texas Lawyer’s Creed, a copy of which is attached. In addition, we are to advise clients that the State Bar of Texas investigates and prosecutes complaints of professional misconduct against attorneys licensed in Texas. A brochure entitled Attorney Complaint Information is available at all of our Texas offices and is likewise available upon request. A client that has any questions about State Bar’s disciplinary process should call the Office of the General Counsel of the State Bar of Texas at 1-800-932-1900 toll free. 295756604.2 - 9 - THE TEXAS LAWYER’S CREED — A MANDATE FOR PROFESSIONALISM The Texas Supreme Court and the Texas Court of Criminal Appeals adopted this Creed, with the requirement that lawyers advise their clients of its contents when undertaking representation. I am a lawyer; I am entrusted by the People of Texas to preserve and improve our legal system. I am licensed by the Supreme Court of Texas. I must therefore abide by the Texas Disciplinary Rules of Professional Conduct, but I know that Professionalism requires more than merely avoiding the violation of laws and rules. I am committed to this Creed for no other reason than it is right. I. OUR LEGAL SYSTEM. A lawyer owes to the administration of justice personal dignity, integrity, and independence. A lawyer should always adhere to the highest principles of professionalism. I am passionately proud of my profession. Therefore, “My word is my bond.” I am responsible to assure that all persons have access to competent representation regardless of wealth or position in life. I commit myself to an adequate and effective pro bono program. I am obligated to educate my clients, the public, and other lawyers regarding the spirit and letter of this Creed. I will always be conscious of my duty to the judicial system. II. LAWYER TO CLIENT. A lawyer owes to a client allegiance, learning, skill, and industry. A lawyer shall employ all appropriate means to protect and advance the client’s legitimate rights, claims, and objectives. A lawyer shall not be deterred by any real or imagined fear of judicial disfavor or public unpopularity, nor be influenced by mere self-interest. I will advise my client of the contents of this Creed when undertaking representation. I will endeavor to achieve my client’s lawful objectives in legal transactions and in litigation as quickly and economically as possible. I will be loyal and committed to my client’s lawful objectives, but I will not permit that loyalty and commitment to interfere with my duty to provide objective and independent advice. I will advise my client that civility and courtesy are expected and are not a sign of weakness. I will advise my client of proper and expected behavior. I will treat adverse parties and witnesses with fairness and due consideration. A client has no right to demand that I abuse anyone or indulge in any offensive conduct. I will advise my client that we will not pursue conduct which is intended primarily to harass or drain the financial resources of the opposing party. I will advise my client that we will not pursue tactics which are intended primarily for delay. I will advise my client that we will not pursue any course of action which is without merit. I will advise my client that I reserve the right to determine whether to grant accommodations to opposing counsel in all matters that do not adversely affect my client’s lawful objectives. A client has no right to instruct me to refuse reasonable requests made by other counsel. I will advise my client regarding the availability of mediation, arbitration, and other alternative methods of resolving and settling disputes. III. LAWYER TO LAWYER. A lawyer owes to opposing counsel, in the conduct of legal transactions and the pursuit of litigation, courtesy, candor, cooperation, and scrupulous observance of all agreements and mutual understandings. Ill feelings between clients shall not influence a lawyer’s conduct, attitude, or demeanor toward opposing counsel. A lawyer shall not engage in unprofessional conduct in retaliation against other unprofessional conduct. I will be courteous, civil, and prompt in oral and written communications. I will not quarrel over matters of form or style, but I will concentrate on matters of substance. I will identify for other counsel or parties all changes I have made in documents submitted for review. I will attempt to prepare documents which correctly reflect the agreement of the parties. I will not include provisions which have not been agreed upon or omit provisions which are necessary to reflect the agreement of the parties. I will notify opposing counsel, and, if appropriate, the Court or other persons, as soon as practicable, when hearings, depositions, meetings, conferences or closings are canceled. I will agree to reasonable requests for extensions of time and for waiver of procedural formalities, provided legitimate objectives of my client will not be adversely affected. I will not serve motions or pleadings in any manner that unfairly limits another party’s opportunity to respond. I will attempt to resolve by agreement my objections to matters contained in pleadings and discovery requests and responses. I can disagree without being disagreeable. I recognize that effective representation does not require antagonistic or obnoxious behavior. I will neither encourage nor knowingly permit my client or anyone under my control to do anything which would be unethical or improper if done by me. I will not, without good cause, attribute bad motives or unethical conduct to opposing counsel nor bring the profession into disrepute by unfounded accusations of impropriety. I will avoid disparaging personal remarks or acrimony towards opposing counsel, parties and witnesses. I will not be influenced by any ill feeling between clients. I will abstain from any allusion to personal peculiarities or idiosyncrasies of opposing counsel. I will not take advantage, by causing any default or dismissal to be rendered, when I know the identity of an opposing counsel, without first inquiring about that counsel’s intention to proceed. I will promptly submit orders to the Court. I will deliver copies to opposing counsel before or contemporaneously with submission to the court. I will promptly approve the form of orders which accurately reflect the substance of the rulings of the Court. I will not attempt to gain an unfair advantage by sending the Court or its staff correspondence or copies of correspondence. I will not arbitrarily schedule a deposition, Court appearance, or hearing until a good faith effort has been made to schedule it by agreement. I will readily stipulate to undisputed facts in order to avoid needless costs or inconvenience for any party. I will refrain from excessive and abusive discovery. I will comply with all reasonable discovery requests. I will not resist discovery requests which are not objectionable. I will not make objections nor give instructions to a witness for the purpose of delaying or obstructing the discovery process. I will encourage witnesses to respond to all deposition questions which are reasonably understandable. I will neither encourage nor permit my witness to quibble about words where their meaning is reasonably clear. I will not seek Court intervention to obtain discovery which is clearly improper and not discoverable. I will not seek sanctions or disqualification unless it is necessary for protection of my client’s lawful objectives or is fully justified by the circumstances. IV. LAWYER AND JUDGE. Lawyers and judges owe each other respect, diligence, candor, punctuality, and protection against unjust and improper criticism and attack. Lawyers and judges are equally responsible to protect the dignity and independence of the Court and the profession. I will always recognize that the position of judge is the symbol of both the judicial system and administration of justice. I will refrain from conduct that degrades this symbol. I will conduct myself in court in a professional manner and demonstrate my respect for the Court and the law. I will treat counsel, opposing parties, the Court, and members of the Court staff with courtesy and civility. I will be punctual. I will not engage in any conduct which offends the dignity and decorum of proceedings. I will not knowingly misrepresent, mischaracterize, misquote or miscite facts or authorities to gain an advantage. I will respect the rulings of the Court. I will give the issues in controversy deliberate, impartial and studied analysis and consideration. I will be considerate of the time constraints and pressures imposed upon the Court, Court staff and counsel in efforts to administer justice and resolve disputes. City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 5 Agenda Date 12/17/2024 Type Report Department Finance Title Monthly Financial Report - November 2024 Explanation Staff will present the monthly financial report for November. Attachments 1. November 2024 Monthly Budget vs Actual Presentation 2. November 2024 Monthly Budget vs Actual Item 5a –Monthly Financial Report Monthly Financial Report November 2024 City Council Meeting December 17, 2024 1 General Fund Performance 2 FY 25 Budget FY 25 YTD % of Budget FY 24 YTD FY 24 % of Budget Revenues $ 29,655,370 $ 761,664 2.6%$ 1,212,220 4.2% Expenditures 27,858,385 4,506,382 16.2%4,285,628 15.7% Total $ 1,796,985 $ (3,744,718)$ (3,073,408) % of year Completed:16.7% % of Budget Spent:16.2% Note:. Property taxes are due in January Property Tax Collections FY 25 Rate: •M&O –$0.260172 •I&S –$0.016032 Total Rate – $0.276204/$100 FY 25 Budget FY 25 YTD % of Budget FY 24 YTD FY 24 % of Budget Current Taxes $ 18,008,973 $ -0.00%$ 620,174 3.64% 3 0.00%0.00% Cumulative Collections vs. Budget Collected Remaining Note:Property taxes are due in January. Collections for FY25 are behind FY24 due to the GCISD Tax rate election. Sales Tax: Current Fiscal Year Collections 4 Per GASB rules, December is the first month of FY25 in which collections from sales taxes are recorded. October and November sales taxes are recorded in the prior fiscal year since the sales for those receipts occurred two months prior. Collections Month Sales Month FY 24 Actual FY 25 Actual Increase/ (Decrease) % Change December October $ 382,458 $ 420,829 $ 38,371 10.03% Sales Tax: Comparative Collections 5 $250 $300 $350 $400 $450 $500 $550 $600 December January February March April May June July August September October NovemberThousands FY20 Actual FY 21 Actual FY22 Actual FY23 Actual FY24 Actual FY25 Actual Sales Tax: Regional Benchmark 6 Net Payment This Period Comparable Payment PY % Change Payment YTD PY Payment YTD % Change2 Colleyville 630,927 573,400 10.03%8,093,358 7,884,487 2.65% North Richland Hills 1,720,717 1,541,807 11.60%21,009,205 20,563,021 2.17% Bedford $ 1,325,110 $ 1,228,558 7.86%$ 16,443,396 $ 15,918,683 3.30% Grapevine 5,154,006 4,676,723 10.21%63,812,153 59,420,029 7.39% Keller 1,303,158 1,278,321 1.94%16,633,305 16,416,527 1.32% Hurst 1,442,439 1,326,787 8.72%18,397,761 18,485,970 -0.48% Euless 2,282,134 1,771,995 28.79%26,018,384 25,570,896 1.75% Southlake 3,382,155 3,093,577 9.33%39,776,449 41,988,244 -5.27% Note: Colleyville Collections above include both City General Fund and CEDC collections Utilities Fund Performance 7 FY 25 Budget FY 25 YTD % of Budget FY 24 YTD FY 24 % of Budget Revenues $ 24,424,703 $ 4,602,163 18.8%$ 3,909,634 16.2% Expenditures 23,908,883 2,404,741 10.1%2,044,834 8.5% Total $ 515,820 $ 2,197,423 $ 1,864,799 % of year Completed:16.7% % of Budget Spent:10.1% TRA City FY 25 Budget FY 25 YTD FY 24 YTD FY 24 % of Budget Revenues $ 19,889,768 $ 3,774,673 Revenues $ 4,534,935 $ 827,490 Expenditures 19,889,768 1,687,374 Expenditures 4,019,115 717,367 Total $ -$ 2,087,299 $ 515,820 $ 110,123 Drainage Fund Performance 8 FY 25 Budget FY 25 YTD % of Budget FY 24 YTD FY 24 % of Budget Revenues $ 1,758,000 $ 293,555 16.7%$ 249,157 16.8% Expenditures 761,805 114,606 15.0%129,873 17.6% Total $ 996,195 $ 178,949 $ 119,284 % of year Completed:16.7% % of Budget Spent:15.0% Hotel Tax (HOT) Fund Performance 9 FY 25 Budget FY 25 YTD % of Budget FY 24 YTD FY 24 % of Budget Revenues $ 230,000 $ -0.0%$ -0.0% Expenditures 285,827 35,808 12.5%36,458 19.3% Total $ (55,827)$ (35,808)$ (36,458) % of year Completed:16.7% % of Budget Spent:12.5% Debt Service Fund Performance 10 FY 25 Budget FY 25 YTD % of Budget FY 24 YTD FY 24 % of Budget Revenues $ 1,477,283 $ 226 0.0%$ 23,847 1.9% Expenditures 1,540,894 168,485 10.9%169,235 13.7% Total $ (63,611)$ (168,259)$ (145,388) % of year Completed:16.7% % of Budget Spent:10.9% 11 Questions & Discussion colleyvillegovernment Colleyville.com colleyvilletexas City of Colleyville Monthly Budget vs Actual Report November 30, 2024 Actual Variance % of Actual Variance % of % chg Thru Mth Annual Annual Bdg Thru Mth Annual Annual Act from PY General Fund Current Taxes 18,008,973 - 18,008,973 0.0%17,101,438 620,174 16,481,264 3.6%-100.0% Delinquent 30,000 3,751 26,249 12.5%8,004 2,612 5,391 32.6%43.6% P&I 60,000 2,173 57,827 3.6%85,287 2,004 83,283 2.4%8.4% Property Tax Total 18,098,973 5,923 18,093,050 0.0%17,194,728 624,790 16,569,938 3.6%-99.1% Sales Tax 5,200,000 - 5,200,000 0.0%5,359,899 - 5,359,899 0.0%0.0% Oncor Electric 910,000 - 910,000 0.0%915,334 - 915,334 0.0%0.0% Tri-County Electric 185,000 - 185,000 0.0%191,546 - 191,546 0.0%0.0% Atmos Gas 600,000 - 600,000 0.0%629,385 - 629,385 0.0%0.0% AT&T 15,000 2,522 12,478 16.8%11,582 2,984 8,598 25.8%-15.5% Verizon/Others 12,000 2,009 9,991 16.7%9,655 2,771 6,884 28.7%-27.5% Refuse/Recycling 300,000 15,731 284,269 5.2%305,337 25,787 279,549 8.4%-39.0% Cable TV 200,000 30,248 169,752 15.1%224,807 59,896 164,912 26.6%-49.5% Network Nodes 250 - 250 0.0%250 - 250 0.0%0.0% Franchise Fees 2,222,250 50,510 2,171,740 2.3%2,287,896 91,438 2,196,458 4.0%-44.8% GF Revenues 29,655,370 761,664 28,893,706 2.6%30,079,559 1,212,220 28,867,339 4.0%-37.2% GF Expenditures 27,858,385 4,506,382 23,352,003 16.2%26,735,539 4,285,628 22,449,911 16.0%5.2% Utilities Fund Water - Base Rate 2,373,871 398,945 1,974,926 16.8%2,202,982 351,845 1,851,138 16.0%13.4% Sewer - Base Rate 1,722,064 288,917 1,433,148 16.8%1,640,279 273,116 1,367,163 16.7%5.8% Water - Volumetric Rate 16,027,206 3,070,563 12,956,643 19.2%13,333,796 2,523,477 10,810,320 18.9%21.7% Sewer - Volumetric Rate 3,862,562 704,110 3,158,453 18.2%3,998,532 607,001 3,391,531 15.2%16.0% Water & Sewer 23,985,703 4,462,535 19,523,168 18.6%21,175,589 3,755,439 17,420,151 17.7%18.8% Utilities Revenues 24,424,703 4,602,163 19,822,540 18.8%23,520,725 3,909,634 19,611,092 16.6%17.7% Utilities Expenditures 23,908,883 2,404,741 21,504,142 10.1%20,953,393 2,044,834 18,908,559 9.8%17.6% Debt Service Fund Current Taxes 911,283 - 911,283 0.0%652,497 23,662 628,834 3.6%-100.0% Delinquent 2,000 143 1,857 7.1%434 105 329 24.1%36.6% P&I 2,000 83 1,917 4.2%3,332 80 3,252 2.4%4.5% Property Tax Total 915,283 226 915,057 0.0%656,262 23,847 632,416 3.6%-99.1% DS Revenues 1,477,283 226 1,477,057 0.0%1,216,262 23,847 1,192,416 2.0%-99.1% DS Expenditures 1,540,894 168,485 1,372,409 10.9%1,245,535 169,235 1,076,300 13.6%-0.4% Drainage Fund Drainage Fee 1,733,000 288,632 1,444,368 16.7%1,445,667 240,755 1,204,913 16.7%19.9% Drain Revenues 1,758,000 293,555 1,464,445 16.7%1,495,540 249,157 1,246,383 16.7%17.8% Drain Expenditures 761,805 114,606 647,199 15.0%732,055 129,873 602,182 17.7%-11.8% Hotel Occupancy Tax (HOT) Fund HOT Tax 230,000 - 230,000 0.0%219,059 - 219,059 0.0%0.0% HOT Revenues 230,000 - 230,000 0.0%219,059 - 219,059 0.0%0.0% HOT Expenditures 285,827 35,808 250,019 12.5%239,527 36,458 203,070 15.2%-1.8% FY 2025 FY 2024 Note: The financial figures presented are unaudited and subject to change pending final audit adjustments. Annual Budget Annual Actual City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 6a Agenda Date 12/17/2024 Number Ordinance O-24-2305 Type Ordinance Department Community Development Title Consideration of a Special Use Permit to allow for a fence on Lot 1, Block 1, Chelsea Park Addition, located at 5000 Chelsea Drive, Case ZC24-020 Explanation Second Reading and Public Hearing The applicant was not present to answer questions from the City Council, and there were no speakers during the public hearing. Staff has reached out to the applicant and asked he be in attendance at the second reading. First Reading and Public Hearing Innocent Olengue, the applicant, has submitted a request for a Special Use Permit (SUP) for a fence on Lot 1, Block 1, Chelsea Park Addition, being approximately 0.54 acres, and zoned R-20 Single Family Residential. The SUP request is to allow for the replacement of an existing 6-foot wood fence with an 8-foot wood fence along Glade Road. An SUP is required to allow for a fence to be placed within the required corner street side yard setback along the property line. Existing Conditions/Background: The subject property, 5000 Chelsea Drive, resides at the intersection of Chelsea Drive and Glade Road and has R-20 Single Family Residential zoning. The property currently has a single family home constructed in 1979. SUP Request: The applicant is requesting approval of an SUP to allow for a wood fence 8-foot in height to be placed within the street side yard setback along the property line adjacent to Glade Road. Ordinance – Section 3.26 Fences, Free Standing Walls, and Screening Materials Regulations of the Land Development Code establishes the maximum size and location of fencing to be permitted by staff on a residential lot: E. Fence and Free-Standing Wall Setback Requirement: 1. Corner Side Yards: Except where allowed elsewhere in this chapter, no fence or freestanding wall greater than thirty (30) inches in height and greater than twenty-five (25) percent opaque construction shall extend into the required street City of Colleyville Page 2 City Council Agenda Briefing 6a side yard. A fence that is greater than thirty (30) inches in height and no greater than twenty-five (25) percent opaque construction may extend into the required street yard and be located not less than ten (10) feet from the side property line. The regulations of 1.a through 1.d above shall apply. Special Use Permit Provision: Any request for a building permit for a fence/wall which does not meet the criteria in this Section shall only be authorized after approval of a Special Use Permit by the City Council using the procedures contained elsewhere in this Land Development Code. Analysis: The applicant is making the request to replace their 6-foot wood fence which is damaged. The fence being proposed would be an 8-foot tall wood fence, and it would encroach in the street side yard setback. The fencing would be placed on the property line along Glade Road to meet up with the front setback line at the location of the existing fence. Plat Status: The property is platted as Lot 1, Block 1, Chelsea Park Addition. DRC Review: The DRC reviewed the request during their October 21, 2024 meeting and determined the case would be scheduled for the next available Planning and Zoning Commission meeting. Drainage: NA Surrounding Development: The properties to the north and east are zoned R-20 Single Family Residential and improved with single family homes. The properties to the south and west are zoned R-40 Single Family Residential and improved with single family homes. Public Notification: Staff mailed notices to all property owners within 500 feet as well as any Homeowners Associations within 1,000 feet of the subject property regarding this request. Grapevine-Colleyville ISD, where the subject property is located, was notified per State law. Notice was published in the Fort Worth Star-Telegram as required by State law and the Land Development Code. Staff Recommendation: Staff recommends approval of the requested SUP. Although it does not meet the technical requirements of the Land Development Code, it will improve the property by replacing a dilapidated fence. Planning and Zoning Commission Recommendation: The Planning and Zoning Commission recommended approval of the request at their November 12, 2024 meeting by a vote of 6-0. Attachments 1. Aerial Map City of Colleyville Page 3 City Council Agenda Briefing 6a 2. Zoning Map 3. Future Land Use Map 4. Site Plan Exhibit 5. Notification Map 6. Notification Letter 7. Notification List 8. Ordinance O-24-2305 4800 4713 4900 4916 4808 4800 4805 4801 1701 1805 4912 47134709 4708 4712 4800 4808 4900 4901 4809 4801 4713 4709 5101 1700 5019 1509 4910 1809 1504 4905 5000 1708 5004 5008 5012 5016 5100 5104 5108 1704 5117 1716 1800 1804 1808 1812 1705 1808180418001716171217081704 1709 1713 1717 1801 1805 1809 1813 1705 1808180418001716171217081704 1709 1713 1717 1801 1805 1809 1705 1709 1713 1717 1801 1805 1809 1808180418001716171217081704 1717 5108 5104 5100 5016 5012 5008 5004 1600 1604 5005 5009 5013 5105 5111 1609 1611 1504 1508 1512 1600 1604 1608 1612 4901 4900 4812 4808 4804 4800 4710 4901 4810 4814 4902 4906 4910 4914 4813 4809 4805 4801 4713 4712 4802 4806 4712 4900 4904 4716 1721 G L A D E RD AVONDALE D R CHELSEA DRCHERRY LN MANNING DRBEHRENS RDARTHUR DR AVALON DR ROSE STBEHRENS CTCRANBROOK DR WK Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC24-020 5000 Chelsea Dr Aerial Map 4800 4713 4900 4916 4808 4800 4805 4801 1701 1805 4912 47134709 4708 4712 4800 4808 4900 4901 4809 4801 4713 4709 5101 1700 5019 1509 4910 1809 1504 4905 5000 1708 5004 5008 5012 5016 5100 5104 5108 5117 1716 1800 1804 1808 1812 1705 1808180418001716171217081704 1709 1713 1717 1801 1805 1809 1813 1705 1808180418001716171217081704 1709 1713 1717 1801 1805 1809 1705 1709 1713 1717 1801 1805 1809 1808180418001716171217081704 1717 5108 5104 5100 5016 5012 5008 5004 1600 1604 5005 5009 5013 5105 5111 1609 1611 1504 1508 1512 1600 1604 1608 1612 4901 4900 4812 4808 4804 4800 4710 4901 4810 4814 4902 4906 4910 4914 4813 4809 4805 4801 4713 4712 4802 4806 4712 4900 4904 4716 1721 G L A D E RD AVONDALE D R CHELSEA DRCHERRY LN MANNING DRBEHRENS RDARTHUR DR AVALON DR ROSE STBEHRENS CTCRANBROOK DR WR-20R-40 K Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC24-020 5000 Chelsea Dr Zoning Map 4800 4713 4900 4916 4808 4800 4805 4801 1701 1805 4912 47134709 4708 4712 4800 4808 4900 4901 4809 4801 4713 4709 5101 1700 5019 1509 4910 1809 1504 4905 5000 1708 5004 5008 5012 5016 5100 5104 5108 1704 5117 1716 1800 1804 1808 1812 1705 1808180418001716171217081704 1709 1713 1717 1801 1805 1809 1813 1705 1808180418001716171217081704 1709 1713 1717 1801 1805 1809 1705 1709 1713 1717 1801 1805 1809 1808180418001716171217081704 1717 5108 5104 5100 5016 5012 5008 5004 1600 1604 5005 5009 5013 5105 5111 1609 1611 1504 1508 1512 1600 1604 1608 1612 4901 4900 4812 4808 4804 4800 4710 4901 4810 4814 4902 4906 4910 4914 4813 4809 4805 4801 4713 4712 4802 4806 4712 4900 4904 4716 1721 G L A D E RD AVONDALE D R CHELSEA DRCHERRY LN MANNING DRBEHRENS RDARTHUR DR AVALON DR ROSE STBEHRENS CTCRANBROOK DR WK Residential Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC24-020 5000 Chelsea Dr Future Land Use Map 4800 4713 4900 4916 4808 4800 4805 4801 1701 1805 4912 47134709 4708 4712 4800 4808 4900 4901 4809 4801 4713 4709 5101 1700 5019 1509 4910 1809 1504 4905 5000 1708 5004 5008 5012 5016 5100 5104 5108 1704 5117 1716 1800 1804 1808 1812 1705 1808180418001716171217081704 1709 1713 1717 1801 1805 1809 1813 1705 1808180418001716171217081704 1709 1713 1717 1801 1805 1809 1705 1709 1713 1717 1801 1805 1809 1808180418001716171217081704 1717 5108 5104 5100 5016 5012 5008 5004 1600 1604 5005 5009 5013 5105 5111 1609 1611 1504 1508 1512 1600 1604 1608 1612 4901 4900 4812 4808 4804 4800 4710 4901 4810 4814 4902 4906 4910 4914 4813 4809 4805 4801 4713 4712 4802 4806 4712 4900 4904 4716 1721 G L A D E RD AVONDALE D R CHELSEA DRCHERRY LN MANNING DRBEHRENS RDARTHUR DR AVALON DR ROSE STBEHRENS CTCRANBROOK DR WK Parcels to be notified Buffer Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC24-020 5000 Chelsea Dr Notification Map NOTICE OF PUBLIC HEARING «Owner_Name» «Owner_Address» «Owner_City» «Owner_Zip» The City of Colleyville has scheduled public hearings concerning the below referenced request on the following dates and location: Planning and Zoning Commission Meeting: Tuesday, November 12, 2024 at 7:00 p.m. City Council Meetings: Tuesday, December 3, 2024 & Tuesday, December 17, 2024 at 7:00 p.m. 3rd floor of City Hall, 100 Main Street, Colleyville, Texas Request: Consideration of a Special Use Permit for a fence on Lot 1, Block 1, Chelsea Park Addition. The request is to allow for the replacement of an existing 6 foot wood fence with an 8 foot wood fence along the property line adjacent to Glade Road. The Special Use Permit is required for fences over 30 inches tall and with over 25% opaque construction placed in the required street side yard setback. Zoning Case:ZC24-020 Applicant:Innocent Olengue Owner: Innocent Olengue Location:5000 Chelsea Drive Property Description:Lot 1, Block 1, Chelsea Park Addition Present Zoning:R-20 Single Family Residential This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice. All interested persons are encouraged to attend the public hearing and express their opinions on the zoning change request. If you are unable to attend, but wish to have your opinions made a part of the public record, please submit written comments prior to the public hearing, to the address below: Community Development Department City of Colleyville 100 Main Street Colleyville, TX 76034 Citizenletters@Colleyville.com NOTICE OF PUBLIC HEARING If the property owners of 20% or more of the land within the 200 foot notification area file a written protest prior to the public hearing, State law provides that the approval of the zoning change request shall require the approval of a super majority vote by City Council. The application is on file for public examination in the Community Development Department at 100 Main Street, Colleyville, Texas 76034. A brief project description can be found online on the Agenda Packet and Active Development Case map (please use your phone’s camera to scan QR code below): For additional information, please contact the Community Development Department at 817.503.1050. Please reference the zoning case number when requesting information. Christopher Pham Planner 1 Owner_Name Situs_Addr NGUYEN, HAI 4916 BEHRENS RD HUBBARD, MATTHEW 4808 BEHRENS CT REINHARDT LIVING TRUST 4805 BEHRENS CT DAVID AND KECIA MALDONADO REVOCABLE TRUST 1701 GLADE RD SAMUEL J MCCOLLOUGH & JOYCE B MCCOLLOUGH REV4912 BEHRENS RD FORDYCE, MARK 5101 ROSE ST DUCIC, YADRANKO 1700 GLADE RD VANKAWALA, RAJENDRA C 4910 BEHRENS CT WILLIAMS, DARYL 4905 BEHRENS RD HOOKS, DURAN 5004 CHELSEA DR WEBSTER & KIM MANGHAM FAMILY TRUST 5008 CHELSEA DR HARRINGTON, D NEAL 5012 CHELSEA DR KING, MARY 5016 CHELSEA DR CASILIO JOELLEN TR 1705 AVALON DR VOSS BRANDON MATTHEW 1716 ARTHUR DR ABBOTT, LARRY 1712 ARTHUR DR GOMEZ, ERIC 1708 ARTHUR DR PARKER, TIMOTHY 1704 ARTHUR DR DACY INVESTMENT GROUP LLC 1709 AVALON DR STOWE, STEPHEN 1713 AVALON DR MILNER, WALTER J 1705 ARTHUR DR BROWN, KATHARINE M 1709 ARTHUR DR HANSON, ANNE F 1713 ARTHUR DR DICKINSON, SPENCER 1717 ARTHUR DR CHAPPELL, LARRY W 1716 GLADE RD DIDIER, RICHARD 1712 GLADE RD PEAK, CAROLYN J 1708 GLADE RD STANLEY, REBECCA S 1704 GLADE RD TANG, YUAN 1717 GLADE RD BAUM, DANIEL 1604 GLADE RD BACA, CHAD 5005 ROSE ST STEWART, LARRY R 5009 ROSE ST WINTERS, DAN L 5013 ROSE ST HERRON, DAVID 5105 ROSE ST TRAVIS, COLIN 1609 CHERRY LN CRANBROOK HOMEOWNERS ASSOCIATION 1725 GLADE RD LY, DUY 4900 BEHRENS CT BANTA, STEVEN M 4904 BEHRENS CT VOLOSEN, MIRCEA 1721 GLADE RD CHELSEA PARK ADDITION COURTESY NOTICE CRANBROOK ESTATES COURTESY NOTICE GRAPEVINE COLLEYVILLE ISD STATE REQUIRED OLENGUE, INNOCENT 5000 CHELSEA DR Notify_List.xlsx - Copy ORDINANCE O-24-2305 AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE ZONING ON 0.54 ACRES, BEING LOT 1, BLOCK 1, CHELSEA PARK ADDITION BY AUTHORIZING A SPECIAL USE PERMIT TO ALLOW FOR A FENCE TO EXTEND INTO THE STREET SIDE YARD SETBACK AND BE LOCATED ALONG THE PROPERTY LINE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Colleyville has received an application for a Special Use Permit to allow for a fence to extend into the street side yard setback and be located on the property line, Case No. ZC24-020; and WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to amend the City’s zoning ordinance; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration to, among other things, the character of the City’s zoning districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS, the City Council is of the opinion that the change in zoning provided for herein should be made, in compliance with the City Charter, and state law with reference to changes to zoning classifications under the City’s zoning ordinance and zoning map, having given the requisite notices required by law and having held public hearings affording all interested persons and property owners a full and fair opportunity to be heard. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by authorizing a Special Use Permit to allow for a fence on 0.54 acres, being Lot 1, Block 1, of the Chelsea Park Addition, located at 5000 Chelsea Drive, as depicted on the attached as Exhibit “A”. Ordinance O-24-2305 Page 2 of 3 Sec. 2. THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. Sec. 3. THAT the above described tract of land shall be subject to the following conditions: 1. GENERAL a. The Special Use Permit shall allow an 8-foot wood fence to extend into the street side yard setback and be placed on the property line. b. It shall be generally consistent with the site plan and as depicted on the attached Exhibit “B”. c. All requirements of the Land Development Code shall be met, except where amended herein. Sec. 4. THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 5. THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Sec. 6. THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 7. THAT this ordinance shall take effect immediately from and after its passage subject to the publication of the caption, as the law or charter in such cases may provide. AND IT IS SO ORDERED. Ordinance O-24-2305 Page 3 of 3 The first reading and public hearing being conducted on the 3rd day of December 2024. The second reading and public hearing being conducted on the 17th day of December 2024. APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 17TH DAY OF DECEMBER 2024. Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Aye Kimberly Holt Gunderson, Place 5 Aye ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Bobby Lindamood City Secretary Mayor APPROVED AS TO FORM: Whitt Wyatt City Attorney Exhibit “A” - Location and Zoning Map MLPUDR CC2 Exhibit “B” – Site Plan City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 6b Agenda Date 12/17/2024 Number Ordinance O-24-2306 Type Ordinance Department Community Development Title Consideration of changing the zoning from AG Agricultural to CC-1 Village Retail on Lot 2, Block 1, First Baptist Church Addition, located at 1007 Church Street, Case ZC24-021 Explanation Second Hearing and Public Hearing The City Council did not have any questions regarding this item, and there were no speakers during the public hearing. First Reading and Public Hearing Zach Towery, the applicant, has submitted a request for a rezoning from AG Agricultural to CC-1 Village Retail on Lot 2, Block 1, First Baptist Church Addition, being approximately 2.77 acres, and zoned AG Agricultural. The purpose of the rezoning is to allow for the future platting and expansion of Crosscreek Church’s campus with a new office and storage building. Existing Conditions/Background: The subject property, 1007 Church Street, is zoned AG Agricultural. It is located to the southwest of the intersection of Church Street and Colleyville Boulevard. The property is currently improved with an office building, two accessory buildings, and parking for the church campus. The existing buildings will be removed for future improvements. Proposed Zoning Change: The request is to rezone from the AG Agricultural district to the CC-1 Village Retail district. The request is to unify the zoning of the entire Crosscreek Church campus to the CC-1 Village Retail district and allow for the development of new buildings in the future. Analysis: Per the proposed, this project is requesting to rezone the property to allow for a new storage and office building in the future. The property does not currently comply with AG zoning district standards. The property will comply with CC-1 Village Retail, as well as match the zoning of the entire of the church campus once rezoned. Plat Status: The subject property is platted as Lot 2, Block 1, First Baptist Church Addition. DRC Review: The DRC reviewed the request during their October 21, 2024 meeting City of Colleyville Page 2 City Council Agenda Briefing 6b and determined the case would be scheduled for the next available Planning and Zoning Commission meeting. Drainage: NA Surrounding Development: The properties to the south and east are zoned CC-1 Village Retail and are improved with the Crosscreek Church campus, the Baylor Scott & White Emergency Hospital, and a commercial medical office building. The property to the north is zoned AG Agricultural and improved with the Colleyville Church of Christ. The properties to the west are zoned AG Agricultural and CC-1 Village Retail and are improved with a single family home. Comprehensive Plan: The City’s comprehensive plan, Destination Colleyville, identifies the subject property as part of the Colleyville Boulevard Corridor. The proposed request complies with the future land use designation. Tree Preservation: The development must comply with Chapter 5 (Urban Forestry) of the Land Development Code. Where any tree is slated for removal, no site grading, dirt disturbance or new construction may occur on the property until a Tree Removal Permit has been issued that is associated with an approved Tree Preservation Plan. In addition to the requirements for submittal of a Tree Removal Permit and Tree Preservation Plan, future development on the site must maintain the minimum existing protected tree canopy coverage as required in Chapter 5. Public Notification: Staff mailed notices to all property owners within 500 feet as well as any Homeowners Associations within 1000 feet of the subject property regarding this request. Grapevine-Colleyville ISD, where the subject property is located, was notified per State law. Notice was published in the Fort Worth Star-Telegram as required by State law and the Land Development Code. Staff Recommendation: Staff recommends approval of this request. Planning and Zoning Commission Recommendation: The Planning and Zoning Commission recommended approval of the request at their November 12, 2024 meeting by a vote of 6-0. Attachments 1. Aerial Map 2. Zoning Map 3. Future Land Use Map 4. Site Plan Exhibit 5. Topographic Exhibit 6. Site Area Map Exhibit 7. Notification Map 8. Notification Letter City of Colleyville Page 3 City Council Agenda Briefing 6b 9. Notification List 10. Ordinance O-24-2306 HIDDENOAKSDRCOLLEYVILLE BLVDCHURCHST PROFESSIONALCT HALL JOHNSON RD PLEASANT RUN RDRIVERWALKDRBENT TREE CTTHOMAS ST REGINA CT CENTRAL DR HIDDEN OAKS CT K Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC24-021 1007 Church St Aerial Map HIDDENOAKSDRCOLLEYVILLE BLVDCOLLEYVILLE BLVDCHURCHST PROFESSIONALCT HALLJOHNSON RD PLEASANT RUN RDRIVERWALKDRBENT TREE CTTHOMAS ST REGINA CT CENTRAL DR HIDDEN OAKS CT R-20 CN AG CC-1 CC-1 CPO R-10 R-10 CC-1 CC-1 PUD-C PUD-C AG CN CC-1 PUD-R CN PUD-C CC-2 RE PUD-C AG R-30 PUD-C K Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC24-021 1007 Church St Zoning Map HIDDENOAKSDRCOLLEYVILLE BLVDCHURCHST PROFESSIONALCT HALL JOHNSON RD PLEASANT RUN RDRIVERWALKDRBENT TREE CTTHOMAS ST REGINA CT CENTRAL DR HIDDEN OAKS CT K Residential Institutional Colleyville Blvd Corridor Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC24-021 1007 Church St Future Land Use Map FIRELANEFIRELANEFIRELANEFIRELANEFIRELANEFIRELANEFIRELANEFIRELANEFIRELANEFIRELANEFIRELANEFIRELANEF I R E L A N E LP LP LP LP LP LP FIRELANEFIRELANEFIRELANEFIRELANEFIRELANEFIRELANEFIRELANEFIRELANEFIRELANEFIRELANEFIRELANEFI R E L A N E FIRE L A N E FIRELANE FIRELANE FIRELANE FIRELANE TRACT 2 HTA-COLLEYVILLE HOSPITAL LLC INSTRUMENT NO. D217119767 O.P.R.T.C.T. LOT 2, BLOCK 1 FIRST BAPTIST CHURCH OF COLLEYVILLE ADDITION INSTRUMENT NO. D214100097 O.P.R.T.C.T. TRACT 1 HTA-COLLEYVILLE HOSPITAL LLC INSTRUMENT NO. D217119767 O.P.R.T.C.T. LOT 1R-1, BLOCK 1 FIRST BAPTIST CHURCH OF COLLEYVILLE ADDITION INSTRUMENT NO. D214100097 O.P.R.T.C.T. CHURCH ST EX. PLAYGROUND EX. SIDEWALK REMOVE EX. SHED PROP. STORAGE BUILDING 9,730 SF EX. STRUCTURE EX. STRUCTURE 5.0' 50.0' 152.0' 40.0' EX. FENCE EX. STRUCTURE PROP. BAY DOOR 20.0' 10.0' V1.0 FILENAME: C3.0 SITE PLAN_CCC24001.dwgPLOTTED BY: Dalton BlackFULL PATH: K:\Jobs\CCC24001_CrossCreekChurch\Drawings\03 - ProductionK:\Jobs\CCC24001_CrossCreekChurch\Drawings\03 - Production\C3.0 SITE PLAN_CCC24001PLOTTED DATE: 4/8/2024SITE BENCHMARK BM NO. 1 THE BENCHMARK IS A MAG NAIL WITH A WASTER STAMPED "JPH BENCHMARK" SET IN A CONCRETE CURB ON A PARKING LOT, BEING LOCATED APPROXIMATELY 1035' SOUTHWESTERLY FROM THE CENTERLINE INTERSECTION OF CHURCH ST. & SH 26 ELEVATION = 610.85' (NAD '88) 5405 PLEASANT RUN RD. COLLEYVILLE, TX 817-281-4158 SHEET:REV:DATE:DESCRIPTION:CROSS CREEK CHURCHLOTS 1-2, BLOCK 1CITY OF COLLEYVILLETARRANT COUNTY, TEXASKIRKMAN ENGINEERING, LLC 5200 STATE HIGHWAY 121 COLLEYVILLE, TX 76034 TEXAS FIRM NO. 15874 JOB NUMBER: ISSUE DATE: KE PROJECT NUMBER DATE E N G I N E E R I N G P R E L I M I N A R Y F O R R E V I E W O N L Y T H E S E D O C U M E N T S A R E F O R D E S I G N R E V I E W O N L Y A N D N O T I N T E N D E D F O R T H E P U R P O S E S O F C O N S T R U C T I O N , B I D D I N G O R P E R M I T . T H E Y WE R E P R E P A R E D B Y , O R U N D E R T H E S U P E R V I S I O N O F : P.E.# 91865 SHEA O. KIRKMAN DATE: April 8, 2024 STORAGE CONCEPT PLAN GRAPHIC SCALE FEET04020 SCALE: 1" = 20' Know what's below. before you dig.Call R LEGEND EXISTING FIRE LANE STRIPING PARKING COUNT PROPERTY BOUNDARY FIRELANE 10 AREA APPEARS TO HAVE CHANGED SINCE THE TIME OF THE JPH SURVEY. DATA WITHIN WAS OUTSIDE SCOPE OF WORK AND HAS NOT BEEN VERIFIED BY BCS GASGASGASOU OU OU OU OUOUOU OU OU OU OUOUOUOUOUOU OU OU OU OU GASGASSSSSSSSSWWWWWWWWWWWWW W W W W SSUGEUGESSSS S S S S S S S S S S S S S S S SS SSSSSSSSSSSSSSSSSSSSS SSSSSAPPROXIMATE LIMITS OF TOPOGRAPHIC DATA BY JPH LAND SURVEYING NO NEW SURVEY DATA COLLECTED HERE TOPOGRAPHIC SURVEY CROSS CREEK CHURCH - COLLEYVILLE TX CITY OF COLLEYVILLE TARRANT COUNTY, TEXAS PROPERTY DESCRIPTION BOUNDARY SURVEY/VERIFICATION WAS SPECIFICALLY EXCLUDED BY CLIENT. TITLE COMMITMENT NOTES This survey was prepared without the benefit of a commitment for title insurance. Therefore, easements, agreements, or other documents, either recorded, or unrecorded may exist that affect the subject property that are not shown on this survey. TOPOGRAPHIC SURVEY WARNING/DISCLAIMER Client has specifically directed surveyor to limit survey to specific area(s) of the site, and attempt to "stitch" this data together with survey data from a previous surveyor. Client has been advised of the limitations of this methodology, and the risk of discrepancies. Surveyor makes no representation that the data contained in the previous survey is correct or complete, and any data shown within this area is subject to change. At the limits of this area, the best effort to "stitch" this data together was made, as requested, but there may exist differences and/or discrepancies, specifically in these areas. Client is responsible for field verifying all of these areas prior to beginning construction or design. VICINITY MAP - NOT TO SCALE SITE shrub/decorative tree gas valve bollard grate inlet gas meter sign sanitary sewer manhole storm water manhole telephone manhole tank fill lid telephone pedestal traffic signal pole utility clean out electric utility cabinet elect. utility vault utility markings utility/service pole utility sign water shutoff water valve well water meter tree cable tv electric meter fence or guardrail fire dept. connection fire hydrant or tree with diameter < 4 in. contour lines irrigation control valve air conditioning unit comm. utility cabinet comm. utility vault gas well area drain cable tv riser air release valve water utility vault LEGEND OF SYMBOLS LEGEND OF ABBREVIATIONS ·D.R.T.C.T. DEED RECORDS, TARRANT COUNTY, TEXAS ·P.R.T.C.T.PLAT RECORDS, TARRANT COUNTY, TEXAS ·O.P.R.T.C.T.OFFICIAL PUBLIC RECORDS, TARRANT COUNTY, TEXAS ·DOC.#DOCUMENT NUMBER ·C.M.CONTROLLING MONUMENT ·SQ. FT.SQUARE FEET ·ROW RIGHT OF WAY ·CRS CAPPED REBAR SET SHEET: P:\Survey\001 - Kirkman Engineering\2024\352 - Cross Creek Church Colleyville\Drawings SURVEYOR'S NOTES: 1.Bearings are based on the State Plane Coordinate System, Texas North Central Zone (4202) North American Datum of 1983 (NAD '83), distances are surface with a combined scale factor of 1.00012. 2.This property lies within Zone "X" of the Flood Insurance Rate Map for Tarrant County, Texas and Incorporated Areas, map no. 48439C0095K, with an effective date of September 25, 2009, via scaled map location and graphic plotting. 3.Monuments are found unless specifically designated as set. 4.Elevations (if shown) are North American Vertical Datum of 1988 (NAVD '88). NOTE REGARDING UTILITIES Lacking excavation, the exact location of underground features cannot be accurately, completely, and reliably depicted. In addition, in some jurisdictions, 811 or other similar utility locate requests from surveyors may be ignored or result in an incomplete response. Where additional or more detailed information is required, the client is advised that excavation and/or a private utility locate request may be necessary. Utility locations are per observed evidence and the below sources ONLY. There may exist additional or different underground utilities than are shown hereon, and surveyor did not perform a full SUE investigation. DigTess - Ticket #2461350650 Maps/Plans: Maps and plans provided by the City of Colleyville through Public Open Records Request 5200 State Highway 121 Colleyville, TX 76034 Phone: 817-488-4960 DRAWN:SMW CHECKED:JHB TABLE OF REVISIONS 09/21/2024 ADDITIONAL TOPO COLLEYVILLE, TEXAS TOPOGRAPHIC SURVEY VO1 CROSS CREEK CHURCH JOB NO.2024.001.352 LEGEND OF LINETYPES ·SUBJECT TRACT BOUNDARY ·ADJOINING TRACT BOUNDARY ·CENTER LINE ·EASEMENT ·FENCE (WIRE/WOOD/METAL/CHAIN-LINK) ·SANITARY SEWER LINE ·STORM SEWER LINE ·WATER LINE ·GAS LINE ·UNDERGROUND FIBER OPTIC LINE ·UNDERGROUND CABLE LINE ·UNDERGROUND ELECTRIC LINE ·OVERHEAD UTILITY LINE S W GAS UGE UGC UGFO SCALE: 1" = 60' 60'0 30'60'120' 2CrossCreekPLANNING STUDIES | 08 .21 . 2024 CROSS CREEK CHURCH CROSSCREEK CHURCHCAMPUS MAP C A B D E F SITE AREA NOT TO SCALE CAMPUS BOUNDARY STORAGE (FUTURE)COLLEYVILLE BLVDCHURCH ST PLEASANT RUN RDOFFICE (FUTURE) C STUDENTS A WORSHIP CENTER B KIDS OFFICESD ADULTSE ADULTS / CHAPELF 5232 5300 1007 1000 5405 5505 5300 5401 803 805 5405 1003 1005 1007 1009 10081006100410021000 908 909 1001 1003 1005 1007 5606 5604 908 909 1001 5709 5707 5705 5703 5701 5609 5605 5603 5601 5709 5707 5705 5703 5701 5611 5609 5607 5500 811 5705 809 5703 5701 1109 5520 5309 5301 1105 11045303 5712 5310817 5320820 5307 5508 5504 806 5412 5510 5301 5309 5615 5605 5501 5601 5609 5505 5509 5695 1205 1221 1201 5199 5600 5700 57081213 1215 12071209 1211 5311 3848 5217 5201 1009 5201 808 812 813 809 805 809 805 804 808 5413 5226 5312 5313 1008 HIDDENOAKSDRCOLLEYVILLE BLVDCHURCHST PROFESSIONALCT HALL JOHNSON RD PLEASANT RUN RDRIVERWALKDRBENT TREE CTTHOMAS ST REGINA CT CENTRAL DR HIDDEN OAKS CT K Parcels to be notified Buffer Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC24-021 1007 Church St Notification Map NOTICE OF PUBLIC HEARING «Owner_Name» «Owner_Address» «Owner_City» «Owner_Zip» The City of Colleyville has scheduled public hearings concerning the below referenced request on the following dates and location: Planning and Zoning Commission Meeting: Tuesday, November 12, 2024 at 7:00 p.m. City Council Meetings: Tuesday, December 3, 2024 & Tuesday, December 17, 2024 at 7:00 p.m. 3rd floor of City Hall, 100 Main Street, Colleyville, Texas Request: Consideration of a Rezoning from AG Agricultural to CC-1 Village Retail on Lot 2, Block 1, First Baptist Church-Colleyville Addition. The rezoning request is to allow for a new office and storage building to be built for the Crosscreek Church campus. Zoning Case:ZC24-021 Applicant:Zach Towery Owner: First Baptist Church Colleyville Location:1007 Church Street Property Description:Lot 2, Block 1, First Baptist Church Addition Present Zoning:AG Agricultural This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice. All interested persons are encouraged to attend the public hearing and express their opinions on the zoning change request. If you are unable to attend, but wish to have your opinions made a part of the public record, please submit written comments prior to the public hearing, to the address below: Community Development Department City of Colleyville 100 Main Street Colleyville, TX 76034 Citizenletters@Colleyville.com NOTICE OF PUBLIC HEARING If the property owners of 20% or more of the land within the 200 foot notification area file a written protest prior to the public hearing, State law provides that the approval of the zoning change request shall require the approval of a super majority vote by City Council. The application is on file for public examination in the Community Development Department at 100 Main Street, Colleyville, Texas 76034. A brief project description can be found online on the Agenda Packet and Active Development Case map (please use your phone’s camera to scan QR code below): For additional information, please contact the Community Development Department at 817.503.1050. Please reference the zoning case number when requesting information. Christopher Pham Planner 1 Notify_List.xlsx - Copy Owner_Name Situs_Addr FIRST UNITED METH COLLEYVILLE 1000 CHURCH ST BRADY, BLAKE 5401 COLLEYVILLE BLVD FIRST BAPTIST CH COLLEYVILLE 5405 PLEASANT RUN RD CORE-FULMER, SARAH ELIZABETH 5604 HIDDEN OAKS DR LEACH, TERRY 5605 HIDDEN OAKS DR CORGAN, KYLE D 5603 HIDDEN OAKS DR CHIVAKULA, LAKSHMI 5601 HIDDEN OAKS DR GII SHP EBSW DFW LLC 5500 COLLEYVILLE BLVD JD JUDD REALTY HOLDINGS LLC 1109 CHURCH ST 2727 PN SPE LLC 5520 COLLEYVILLE BLVD DEDIEGO FAMILY TRUST 5510 COLLEYVILLE BLVD BRANCH BANKING & TRUST CO 1201 CHURCH ST EAGLE-COLLEYVILLE TOWNE SQUARE 5600 COLLEYVILLE BLVD BAJRAM & RUZDI INVESTMENTS LLC 5311 COLLEYVILLE BLVD LAHODA, BARTON G 1009 CHURCH ST R P GANTOS VENTURES LLC 5413 COLLEYVILLE BLVD DIOCESE OF NEWTON FOR THE MELKITES IN THE UNITE 1008 CHURCH ST COLLEYVILLE CHURCH OF CHRIST 1008 CHURCH ST LAUREL OAKS ESTATES COURTESY NOTICE COLLEYVILLE HEIGHTS COURTESY NOTICE GRAPEVINE COLLEYVILLE ISD STATE REQUIRED Towery, Zach 5405 PLEASANT RUN RD ORDINANCE O-24-2306 AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE ZONING ON 2.77 ACRES, BEING LOT 2, BLOCK 1, FIRST BAPTIST CHURCH ADDITION FROM AG AGRICULTURAL TO CC-1 VILLAGE RETAIL; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Colleyville has received an application for a rezoning from AG Agricultural to CC-1 Village Retail under Case No. ZC24-021; and WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to amend the City’s zoning ordinance; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration to, among other things, the character of the City’s zoning districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS, the City Council is of the opinion that the change in zoning provided for herein should be made, in compliance with the City Charter, and state law with reference to changes to zoning classifications under the City’s zoning ordinance and zoning map, having given the requisite notices required by law and having held public hearings affording all interested persons and property owners a full and fair opportunity to be heard. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by changing the zoning from AG Agricultural to CC-1 Village Retail on 2.77 acres, being Lot 2, Block 1, of the First Baptist Church Addition, located at 1007 Church Street, as depicted on the attached as Exhibit “A”. Ordinance O-24-2306 Page 2 of 3 Sec. 2. THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. Sec. 3. THAT the above described tract of land shall be subject to the following conditions: 1. GENERAL a. As depicted in the attached Exhibit “A” and Exhibit “B” Sec. 4. THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 5. THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Sec. 6. THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 7. THAT this ordinance shall take effect immediately from and after its passage subject to the publication of the caption, as the law or charter in such cases may provide. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 3rd day of December 2024. The second reading and public hearing being conducted on the 17th day of December 2024. Ordinance O-24-2306 Page 3 of 3 APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 17TH DAY OF DECEMBER 2024. Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Aye Kimberly Holt Gunderson, Place 5 Aye ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Bobby Lindamood City Secretary Mayor APPROVED AS TO FORM: Whitt Wyatt City Attorney Exhibit “A” - Location and Zoning Map MLPUDR CC2 Exhibit “B” – Site Plan City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 6c Agenda Date 12/17/2024 Number Ordinance O-24-2307 Type Public Hearing Agenda Items Department Community Development Title Consideration of a Special Use Permit to allow for a fence on Lot 16, Block 8, Oak Crest Hills Addition, located at 405 Oak Valley Drive, Case ZC24-022 Explanation Second Reading and Public Hearing The applicant was present and answered questions from the City Council. The discussion included the possibility of additional temporary screening attached to the fence for up to 12 months. The applicant indicated that 37 shrubs have been planted but are currently small and do not provide adequate screening. First Reading and Public Hearing MA & S Construction, the applicant, has submitted a request for a Special Use Permit for a fence on Lot 16, Block 8, Oak Crest Hills Addition, being approximately 0.54 acres, and zoned R-20 Single Family Residential. The SUP request is to allow a wrought iron fence and a portion of a wood fence that was built within the required street side yard setback approximately along the property line to remain. Existing Conditions/Background: The subject property, 405 Oak Valley Drive, resides at the intersection of Oak Valley Drive and Bransford Road and has R-20 Single Family Residential zoning. The property currently has a new single family home that is under construction. SUP Request: The applicant is requesting approval of an SUP to allow for a wrought iron fence 6-foot in height and a portion of a wood fence to encroach into the required street side yard setback and to be placed along the property line. Ordinance – Section 3.26 Fences, Free Standing Walls, and Screening Materials Regulations of the Land Development Code establishes the maximum size and location of fencing to be permitted by staff on a residential lot: E. Fence and Free-Standing Wall Setback Requirement: 1. Corner Side Yards: Except where allowed elsewhere in this chapter, no fence or freestanding wall greater than thirty (30) inches in height and greater than twenty-five (25) percent opaque construction shall extend into the required street City of Colleyville Page 2 City Council Agenda Briefing 6c side yard. A fence that is greater than thirty (30) inches in height and no greater than twenty-five (25) percent opaque construction may extend into the required street yard and be located not less than ten (10) feet from the side property line. The regulations of 1.a through 1.d above shall apply. Special Use Permit Provision: Any request for a building permit for a fence/wall which does not meet the criteria in this Section shall only be authorized after approval of a Special Use Permit by the City Council using the procedures contained elsewhere in this Land Development Code. Analysis: The applicant is making the request to keep a fence that encroaches into the required street side yard setback after a fence permit was issued in error. The fence is composed of wrought iron along Bransford Road and wood along the rear. The wrought iron portion of the fence complies with the 25% opaque construction requirement. The alignment of the fence is consistent with other fences and buildings along the west side of Bransford Road. Additionally, the wood fence provides screening from the adjacent commercial property to the south. Plat Status: The property is platted as Lot 16, Block 8, Oak Crest Hills Addition. DRC Review: The DRC reviewed the request during their October 21, 2024 and determined the case would be scheduled for the next available Planning and Zoning Commission meeting. Drainage: NA Surrounding Development: The properties to the north and west are zoned R-20 Single Family Residential and improved with single family homes. The properties to the east are zoned R-10 Single Family Residential and improved with single family homes. The property to the south is zoned CN Neighborhood Commercial and improved with an office building. Public Notification: Staff mailed notices to all property owners within 500 feet as well as any Homeowners Associations within 1,000 feet of the subject property regarding this request. Grapevine-Colleyville ISD, where the subject property is located, was notified per State law. Notice was published in the Fort Worth Star-Telegram as required by State law and the Land Development Code. Staff Recommendation: Staff recommends approval of the requested SUP. The fence location is consistent with other fences along Bransford Road and provides screening to the adjacent commercial property to the south. Planning and Zoning Commission Recommendation: The Planning and Zoning Commission recommended approval with the condition that the additional screening material attached to the fence be removed at their November 12, 2024 meeting by a vote of 6-0. City of Colleyville Page 3 City Council Agenda Briefing 6c Attachments 1.Aerial Map 2.Zoning Map 3.Future Land Use Map 4.Fence Site Plan 5.Photos of Fence 6.Additional Photos of Fence 12.03.2024 7.Notification Map 8.Notification Letter 9.Notification List 10.Ordinance O-24-2307 408404400312 412 5316 5318 407 408 405 404 401 400 313 312 5314 409405401309 413 417 308304212 303 305 309 313 401 405 404400316308304300216 217 301 305 309 313 317 401 405217 404400316312 713 711 712 90 92 949698 102 100 5201 5201 501 605 609 613 701 704700612608604600516512508 505 504500 509 601 605 609501 613 701 705 704616612608604 505 600516512508504500 509 515 517 601 605 609501 613 701 705 704700 505 612608604600516512508504500 509 513 517 601 501 605 607 611 613 701503505509511513515601603 5109 5226BRANSFORD RDTIMBERLINE DR S TIMBERLINE DR N OPALE T H R I D G EPKWY FIELD ST EUDALY DR OAK CREST HILL DR OAK VALLEY DR HILLSIDE RD COLLEYVILLE TERR K Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC24-022 405 Oak Valley Dr Aerial Map 408404400312 412 5316 5318 407 408 405 404 401 400 313 312 5314 409405401309 413 417 308304212 303 305 309 313 401 405 404400316308304300216 217 301 305 309 313 317 401 405217 404400316312 713 711 712 90 92 949698 102 100 5201 5201 501 605 609 613 701 704700612608604600516512508 505 504500 509 601 605 609501 613 701 705 704616612608604 505 600516512508504500 509 515 517 601 605 609501 613 701 705 704700 505 612608604600516512508504500 509 513 517 601 501 605 607 611 613 701503505509511513515601603 5109 5226BRANSFORD RDTIMBERLINE DR S TIMBERLINE DR N OPALE T H R I D G EPKWY FIELD ST EUDALY DR OAK CREST HILL DR OAK VALLEY DR HILLSIDE RD COLLEYVILLE TERR R-10 AG R-20 CN K Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC24-022 405 Oak Valley Dr Zoning Map 408404400312 412 5316 5318 407 408 405 404 401 400 313 312 5314 409405401309 413 417 308304212 303 305 309 313 401 405 404400316308304300216 217 301 305 309 313 317 401 405217 404400316312 713 711 712 90 92 949698 102 100 5201 5201 501 605 609 613 701 704700612608604600516512508 505 504500 509 601 605 609501 613 701 705 704616612608604 505 600516512508504500 509 515 517 601 605 609501 613 701 705 704700 505 612608604600516512508504500 509 513 517 601 501 605 607 611 613 701503505509511513515601603 5109 5226BRANSFORD RDTIMBERLINE DR S TIMBERLINE DR N OPALE T H R I D G EPKWY FIELD ST EUDALY DR OAK CREST HILL DR OAK VALLEY DR HILLSIDE RD COLLEYVILLE TERR K Residential Commercial Institutional Colleyville Blvd Corridor Open Space; Parks Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC24-022 405 Oak Valley Dr Future Land Use Map 408404400312 412 5316 5318 407 408 405 404 401 400 313 312 5314 409405401309 413 417 308304212 303 305 309 313 401 405 404400316308304300216 217 301 305 309 313 317 401 405217 404400316312 713 711 712 90 92 949698 102 100 5201 5201 501 605 609 613 701 704700612608604600516512508 505 504500 509 601 605 609501 613 701 705 704616612608604 505 600516512508504500 509 515 517 601 605 609501 613 701 705 704700 505 612608604600516512508504500 509 513 517 601 501 605 607 611 613 701503505509511513515601603 5109 5226BRANSFORD RDTIMBERLINE DR S TIMBERLINE DR N OPALE T H R I D G EPKWY FIELD ST EUDALY DR OAK CREST HILL DR OAK VALLEY DR HILLSIDE RD COLLEYVILLE TERR K Parcels to be notified Buffer Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC24-022 405 Oak Valley Dr Notification Map NOTICE OF PUBLIC HEARING «Owner_Name» «Owner_Address» «Owner_City» «Owner_Zip» The City of Colleyville has scheduled public hearings concerning the below referenced request on the following dates and location: Planning and Zoning Commission Meeting: Tuesday, November 12, 2024 at 7:00 p.m. City Council Meetings: Tuesday, December 3, 2024 & Tuesday, December 17, 2024 at 7:00 p.m. 3rd floor of City Hall, 100 Main Street, Colleyville, Texas Request: Consideration of a Special Use Permit for a fence on Lot 16, Block 8, Oak Crest Hills Addition. The request is to allow for a 6-foot wrought iron fence and a portion of a 6-foot wood fence that was built within the required street side yard setback approximately along the property line to remain. Zoning Case:ZC24-022 Applicant:MA & S Construction Owner: MA & S Construction Location:405 Oak Valley Drive Property Description:Lot 16, Block 8, Oak Crest Hills Addition Present Zoning:R-20 Single Family Residential This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice. All interested persons are encouraged to attend the public hearing and express their opinions on the zoning change request. If you are unable to attend, but wish to have your opinions made a part of the public record, please submit written comments prior to the public hearing, to the address below: Community Development Department City of Colleyville 100 Main Street Colleyville, TX 76034 Citizenletters@Colleyville.com NOTICE OF PUBLIC HEARING If the property owners of 20% or more of the land within the 200 foot notification area file a written protest prior to the public hearing, State law provides that the approval of the zoning change request shall require the approval of a super majority vote by City Council. The application is on file for public examination in the Community Development Department at 100 Main Street, Colleyville, Texas 76034. A brief project description can be found online on the Agenda Packet and Active Development Case map (please use your phone’s camera to scan QR code below): For additional information, please contact the Community Development Department at 817.503.1050. Please reference the zoning case number when requesting information. Christopher Pham Planner 1 Notify_List.xlsx - Copy Owner_Name Situs_Addr ELLENWOOD, ERIC 408 TIMBERLINE DR N WILLIAMS, ERIC 404 TIMBERLINE DR N HORST, EVERETT J 400 TIMBERLINE DR N SOUTHLAKE ASSISTED LIVING LP 412 TIMBERLINE DR N KIESLING, ROBERT 5316 BRANSFORD RD RANDY IS DANDY LLC 5318 BRANSFORD RD VELAZQUEZ, CELIA 407 TIMBERLINE DR N CHURCH OF JESUS CHRIST OF LDS 408 TIMBERLINE DR S TORREZ, ROBERT 405 TIMBERLINE DR N SOUTHLAKE ASSISTED LIVING LP 5314 BRANSFORD RD FNF PROPERTIES LLC 303 OAK CREST HILL DR BIRDWELL, JEFF 305 OAK CREST HILL DR GAUER, FRANCES 309 OAK CREST HILL DR NORMAN, LESLIE 313 OAK CREST HILL DR THOMPSON, DONNA V 401 OAK CREST HILL DR PRESNALL, ROGER 405 OAK CREST HILL DR AGAPE HOLDINGS LLC 404 OAK VALLEY DR GAMBILL, MEREDITH 400 OAK VALLEY DR MARTIN, JERRY WAYNE 316 OAK VALLEY DR WESTERMAN, THOMAS F 308 OAK VALLEY DR SIMPSON, VANESSA 304 OAK VALLEY DR STANKIEWICZ, ANDREW 300 OAK VALLEY DR SILVEY, ASHLEY 301 OAK VALLEY DR OAK VALLEY PROPERTY LLC 305 OAK VALLEY DR WINN, DILLARD R 309 OAK VALLEY DR MACKEY, SHAWN T 313 OAK VALLEY DR TAKACS, GERGELY 317 OAK VALLEY DR SMARTRUST 401 OAK VALLEY DR MA & S CONSTRUCTION 405 OAK VALLEY DR BINION, MICHAEL 501 HILLSIDE RD HERRERA, SARAH 505 HILLSIDE RD DALTON, JOEL W 512 EUDALY DR HORAK, JO LANELLE 508 EUDALY DR QUALLS, JERRY L 504 EUDALY DR MCINTOSH, DEWITT 500 EUDALY DR HILLSIDE BLUES LTD 509 HILLSIDE RD BURY, PAUL M 501 EUDALY DR HARROD, LARRY D 505 EUDALY DR ROSE, ANGELA KAREN 512 FIELD ST HURTADO, ROBERTO 508 FIELD ST GAYLE, CRYSTAL 504 FIELD ST SOWELL, JANA M ETAL 500 FIELD ST FERNANDEZ, CHARLES 509 EUDALY DR QUEST IRA INC 513 EUDALY DR BOSHRA, MORKOS 501 FIELD ST PRESLEY, CHARLES F.503 FIELD ST KEEFE, CATHERINE 505 FIELD ST ABBOTT, MARYANN 509 FIELD ST SALMERON, ERIC 511 FIELD ST GRAPEVINE COLLEYVILLE ISD STATE REQUIRED ORDINANCE O-24-2307 AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY AUTHORIZING A SPECIAL USE PERMIT TO ALLOW FOR A FENCE ON 0.54 ACRES, BEING LOT 16, BLOCK 8, OAK CREST HILLS ADDITION, PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Colleyville has received an application for a Special Use Permit to allow for a fence to extend into the street side yard setback, Case No. ZC24-022; and WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to amend the City’s zoning ordinance; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration to, among other things, the character of the City’s zoning districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS, the City Council is of the opinion that the change in zoning provided for herein should be made, in compliance with the City Charter, and state law with reference to changes to zoning classifications under the City’s zoning ordinance and zoning map, having given the requisite notices required by law and having held public hearings affording all interested persons and property owners a full and fair opportunity to be heard. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by authorizing a Special Use Permit to allow for a fence on 0.54 acres, being Lot 16, Block 8, of the Oak Crest Hills Addition, located at 405 Oak Valley Drive, as depicted on the attached as Exhibit “A”. Ordinance O-24-2307 Page 2 of 3 Sec. 2. THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. Sec. 3. THAT the above described tract of land shall be subject to the following conditions: 1. GENERAL a. The Special Use Permit shall allow a fence to extend into the street side yard setback and be placed on the property line. b. It shall be generally consistent with the site plan and as depicted on the attached Exhibit “B”. c. All requirements of the Land Development Code shall be met, except where amended herein. Sec. 4. THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 5. THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Sec. 6. THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 7. THAT this ordinance shall take effect immediately from and after its passage subject to the publication of the caption, as the law or charter in such cases may provide. AND IT IS SO ORDERED. Ordinance O-24-2307 Page 3 of 3 The first reading and public hearing being conducted on the 3rd day of December 2024. The second reading and public hearing being conducted on the 17th day of December 2024. APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 17TH DAY OF DECEMBER 2024. Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Aye Kimberly Holt Gunderson, Place 5 Aye ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Bobby Lindamood City Secretary Mayor APPROVED AS TO FORM: Whitt Wyatt City Attorney Exhibit “A” - Location and Zoning Map MLPUDR CC2 Exhibit “B” – Site Plan City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 6d Agenda Date 12/17/2024 Number Ordinance O-24-2308 Type Ordinance Department Community Development Title Appeal of decision of denial by the Planning and Zoning Commission for consideration of a Special Use Permit to allow for a residential carport on Lot 8, Block 1, Arbor Estates Addition, located at 2401 Spruce Court, Case ZC24-023 Explanation Second Reading and Public Hearing The homeowner was present and answered questions from the City Council. A total of six speakers spoke in favor of the carport. The City Council discussed the differences between carports and garages. Staff reviewed the structure as a garage and identified that a Special Use Permit is still required to address the street side yard setback and size (greater than 4% of the lot area). All other size and material elements would no longer apply. First Reading and Public Hearing The Planning and Zoning Commission recommended denial at their November 12, 2024 meeting by a vote of 6-0. The applicant has appealed the case to the City Council for review. When the Planning and Zoning Commission makes a recommendation of denial, a favorable vote of three-fourths (3/4) of all members of the City Council is required for approval of the request. Joe Chiles, the applicant, has submitted a request for a Special Use Permit to allow for a residential carport on Lot 8, Block 1, of the Arbor Estates Addition, being approximately 0.44 acres, and zoned R-20 Single Family Residential. Existing Conditions/Background: The subject property, 2401 Spruce Court, is zoned R-20 Single Family Residential. It is located on the south side of the intersection of Spruce Court and Amador Trail. The property is a platted lot and is developed with a single family home. A detached carport was recently built over a section of the home’s backyard. SUP Request: The applicant is requesting approval of an SUP to allow for a carport. C. Residential Carport Regulations – Carports located in zoning districts, which permit single-family residential dwellings, shall comply with the regulations contained in this section. City of Colleyville Page 2 City Council Agenda Briefing 6d 1. Approval by Special Use Permit Only: In accordance with the Special Use Permit procedures contained in this Chapter of these zoning regulations, no carport shall be built in the City of Colleyville without approval by the City Council for a Special Use Permit to construct a carport in a zoning district that permits single family residential dwellings. 2. Carport Standards: A carport shall comply with the following regulations, unless the City Council in approving a Special Use Permit for a carport has imposed other requirements necessary in the particular case to protect the public interests. a. Size: A carport shall not exceed 480 square feet in area. The longest dimension on a carport shall not exceed 24 feet. b. Height: A carport shall not exceed a maximum height of 15 feet. The height shall be measured from the finished grade to the highest point of the roof. c. Setbacks: i. A carport located within ten (10) feet of the principal building shall comply with the front, side and rear yard setbacks of the zoning district. The distance shall be measured between the two closest points of the carport and principal building. ii. A carport located 10 feet or more from a principal building may extend into a required side yard, provided all of the following conditions are satisfied: (1) Every part of such carport is unenclosed except for necessary structural supports; (2) No part of the carport is less than five (5) feet from a side or rear lot line, and (3) The carport is located completely within the rear yard area as defined in these zoning regulations d. Design Criteria: i. Roof - Carports shall have a pitched roof of at least 2:12. Flat roofs shall be prohibited. ii. Posts - Posts shall be clad or finished of brick, stone, cedar or decorative metal, such as metal lattice. For purpose of this requirement, decorative metal shall consist of twenty-five (25) percent opaque surfaces. The dimension of each post as viewed from each primary elevation shall not be less than eight inches (8”) or more than forty-eight inches (48”). Any carport with two or more elevations that exceed the 48-inch criteria shall be considered an accessory building and be regulated as such. Cedar posts shall be wrapped using masonry stone or brick from the base to at least 50% of the post height. The exposed portion of the cedar post shall be a minimum of 8 inches. City of Colleyville Page 3 City Council Agenda Briefing 6d Special Use Permit Provision: Any request for a carport shall only be authorized after approval of a Special Use Permit by the City Council using the procedures contained elsewhere in the Land Development Code. Analysis: The request is to allow for a 1,000 square foot carport that was built to remain. The carport was built without a building permit or the required SUP. The carport is 25 feet in width, 40 feet in length, 20 feet tall, and is located approximately 15 feet from the rear and side property lines. The structure does not currently comply with the material standards, size regulations, height regulations, or setback regulations outlined in the Land Development Code. In the R-20 zoning district, there is a 30-foot setback on the street side yard that structures must not encroach into. The carport was not built with a foundation and is not over an all-weather surface. Plat Status: The property is platted as Lot 8, Block 1, Arbor Estates Addition. DRC Review: The DRC reviewed the request during their October 21, 2024 meeting and determined that the application was complete and may be scheduled for the next available Planning and Zoning Commission meeting. Drainage: NA Surrounding Development: The properties to the north, south, east, and west are zoned R-20 Single Family Residential and improved with single family homes. Comprehensive Plan: The City’s comprehensive plan, Destination Colleyville, identifies the subject property for residential development. The proposed SUP does not conflict with any portion of the comprehensive plan. Public Notification: Staff mailed notices to all property owners within 500 feet as well as any Homeowners Associations within 1,000 feet of the subject property regarding this request. Grapevine-Colleyville ISD, where the subject property is located, was notified per State law. Notice was published in the Fort Worth Star-Telegram as required by State law and the Land Development Code. Staff Recommendation: Staff recommends denial of the Special Use Permit due to technical non-compliance. Planning and Zoning Commission Recommendation: The Planning and Zoning Commission recommended denial of the request at their November 12, 2024 meeting by a vote of 6-0. Attachments 1. Appeal Request 2. Aerial Map 3. Zoning Map 4. Future Land Use Map City of Colleyville Page 4 City Council Agenda Briefing 6d 5. Statement of Planning Objectives 6. Statement of Planning Objectives - Updated 7. Site Plan Exhibit 8. Images Provided by Applicant 9. Before and After Photos 10. Notification Map 11. Notification Letter 12. Notification List 13. Letters Received 14. Opposition Map 15. Opposition Report 16. Ordinance O-24-2308 From:Joe Chiles To:Jackie Reyff Subject:2401 Spruce Ct Date:Thursday, November 14, 2024 1:36:30 PM Ms. Reyff, I would like to appeal to the City Council the P&Z’s decision to not grant my SUP and variance requests please. Thank you, Joe Chiles 2401 Spruce Ct Colleyville, TX 76034 (940)999-4926 5700 5704 5708 5712 5709 2417 2421 5609 5613 5701 5705 5713 2313 5606 2205 2207 2301 2303 2305 5801 25092516230723092401240324052407250125032505 2600 2317 2319 2319 2309 5704 5504 5502 5500 5501 5503 55055507 5509 5601 5603 5702 5605 2501 2503 2504 25022500 5700 5606 5604 5602 5600 5508 5506 5700 5600 5500 5486 2400 2402 2404 2406 2407 240524032401 2400 2402 2404 2402 2406 2408 2500 2502 2504 2506 2404 2406 2407 240524032401 2400 5601 2303 2305 2307 230623042302 2300 2301 2303 2305 5603 2307 2309 2401 2403 2405 5404 5402 5403 5605 2409 2501 5406 5404 5402 5401 5403 5405 56075606 5604 5602 5600 2301 5501 5705 5709 5503 5505 5507 5601 5603 5605 5609 5701 5411 5406 5408 5410 5500 5502 5504 5506 5600 5602 2309 5409 2308 5704 5708 5712 5407 5405 5403 54015400 5402 5404 SYCAMOREDRAMADOR TRARBORGATELNWINDINGTRDUSTY C T HALL JOHNSON RD KINGS CT A R B O R T R POPLAR LN L IND EN C TPOPLAR CT WSPRUCE CT POPLAR CT E JUNIPER CTSYCAMORE CTK Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC24-023 2401 Spruce Ct Aerial Map 5700 5704 5708 5712 5709 2417 2421 5609 5613 5701 5705 5713 2313 5606 2205 2207 2301 2303 2305 5801 25092516230723092401240324052407250125032505 2600 2317 2319 2319 2309 5704 5504 5502 5500 5501 5503 55055507 5509 5601 5603 5702 5605 2501 2503 2504 25022500 5700 5606 5604 5602 5600 5508 5506 5700 5600 5500 5486 2400 2402 2404 2406 2407 240524032401 2400 2402 2404 2402 2406 2408 2500 2502 2504 2506 2404 2406 2407 240524032401 2400 5601 2303 2305 2307 230623042302 2300 2301 2303 2305 5603 2307 2309 2401 2403 2405 5404 5402 5403 5605 2409 2501 5406 5404 5402 5401 5403 5405 56075606 5604 5602 5600 2301 5501 5705 5709 5503 5505 5507 5601 5603 5605 5609 5701 5411 5406 5408 5410 5500 5502 5504 5506 5600 5602 2309 5409 2308 5704 5708 5712 5407 5405 5403 54015400 5402 5404 SYCAMOREDRAMADOR TRARBORGATELNWINDINGTRDUSTY C T HALL JOHNSON RD KINGS CT A R B O R T R POPLAR LN L IND EN C TPOPLAR CT WSPRUCE CT POPLAR CT E JUNIPER CTSYCAMORE CTR-20 K Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC24-023 2401 Spruce Ct Zoning Map 408404400312 412 5316 5318 407 408 405 404 401 400 313 312 5314 409405401309 413 417 308304212 303 305 309 313 401 405 404400316308304300216 217 301 305 309 313 317 401 405217 404400316312 713 711 712 90 92 949698 102 100 5201 5201 501 605 609 613 701 704700612608604600516512508 505 504500 509 601 605 609501 613 701 705 704616612608604 505 600516512508504500 509 515 517 601 605 609501 613 701 705 704700 505 612608604600516512508504500 509 513 517 601 501 605 607 611 613 701503505509511513515601603 5109 5226BRANSFORD RDTIMBERLINE DR S TIMBERLINE DR N OPALE T H R I D G EPKWY FIELD ST EUDALY DR OAK CREST HILL DR OAK VALLEY DR HILLSIDE RD COLLEYVILLE TERR K Residential Commercial Institutional Colleyville Blvd Corridor Open Space; Parks Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC24-022 405 Oak Valley Dr Future Land Use Map Joe Chiles 2401 Spruce ct Colleyville TX 76034 United States 940-999-4926 November 21, 2024 Colleyville City Council 100 Main St. Colleyville, TX 76034 Honorable Mayor and Esteemed City Council, I am Joe Chiles. We come before to ask for approval for a Residential Special Use Permit (SUP), possibly with stipulations as to what can be done to satisfy the Council and Building officials to allow the structure in question to remain. I have spoke to many of my immediate neighbors and most would be amicable to let the structure remain with the councils’ approval. The folks that are in opposition live between a quarter mile to a half mile from our home. One suggestion from a neighbor was that we raise our fence to the maximum height to help conceal the structure and vehicles. I also have learned that a garage does not have the same restrictions as a carport and I could very easily enclose it and install a door. Another neighbor doesn’t mind the structure, but would be more comfortable if the council would grant the SUP. Others are not comfortable getting involved, but admitted to me that they are not opposed to the structure. We are wide open to any suggestions or stipulations in order to permit and finish the structure. After the super storms this spring we built the shelter to protect our 2 classic cars, Sprinter van and Boat. Parking them on the street or in the open would subject them to possible damage from weather, vandalism and maybe even theft as well as safety concerns. I’m not sure why carports are not allowed as the demand for covered parking is very high and adds value to any property. When we bought our house it had been abandoned by the previous owner for years and was 201 days on the market this time around. When the previous owner tried to dress it up to sell, they made matters worse. Paint was spayed on the roof and windows and nothing was repaired. The landscape was out of control and the house was covered up and hidden from view. The windows were horrid and the pool was in bad repair. We pulled a dead Raccoon form the attic which had been there for years, Painted the exterior, cleaned up the landscape, removed a giant bolder from the front yard, restrained the fence, etc, etc… We have invested over $100,000 in this property and brought it back to life. Most people in our area are very happy with all the improvements, including the structure in question. It was designed and built to blend in with our house and surrounding properties, which it does. It looks very similar to other structures in our area such as gazebos, and other detached structures. Currently we have spent about $25,000 on it and it would be very expensive to tear down and haul off. Real estate professionals have told us that we increased the value of our property significantly and increased the value and curb appeal of all the homes on Amador Trail and Spruce Ct. You are all welcome to come see for yourself and speak to me personally. I have included before and after pictures of the property. I know this is difficult for all of you, but please consider our side of the story. We must have a unanimous vote from the Council to approve the SUP for the project. So we beg you all to consider granting our application, with or without stipulations, and allow us to consult with the Community Development Director and Building Officials to inspect the structure and report back to you. After Council’s consideration of all the information and our commitment in writing to any required stipulations, consider moving forward with the SUP to finish the project to everyones satisfaction. We also pledge to never go forward with any projects without consulting with the City in the future and we sincerely apologize for doing so this time. Thank you for your consideration and thank you for your service. Sincerely, Joe Chiles 5700 5704 5708 5712 5709 2417 2421 5609 5613 5701 5705 5713 2313 5606 2205 2207 2301 2303 2305 5801 25092516230723092401240324052407250125032505 2600 2317 2319 2319 2309 5704 5504 5502 5500 5501 5503 55055507 5509 5601 5603 5702 5605 2501 2503 2504 25022500 5700 5606 5604 5602 5600 5508 5506 5700 5600 5500 5486 2400 2402 2404 2406 2407 240524032401 2400 2402 2404 2402 2406 2408 2500 2502 2504 2506 2404 2406 2407 240524032401 2400 5601 2303 2305 2307 230623042302 2300 2301 2303 2305 5603 2307 2309 2401 2403 2405 5404 5402 5403 5605 2409 2501 5406 5404 5402 5401 5403 5405 56075606 5604 5602 5600 2301 5501 5705 5709 5503 5505 5507 5601 5603 5605 5609 5701 5411 5406 5408 5410 5500 5502 5504 5506 5600 5602 2309 5409 2308 5704 5708 5712 5407 5405 5403 54015400 5402 5404 SYCAMOREDRAMADOR TRARBORGATELNWINDINGTRDUSTY C T HALL JOHNSON RD KINGS CT A R B O R T R POPLAR LN L IND EN C TPOPLAR CT WSPRUCE CT POPLAR CT E JUNIPER CTSYCAMORE CTK Parcels to be notified Buffer Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC24-023 2401 Spruce Ct Notification Map NOTICE OF PUBLIC HEARING «Owner_Name» «Owner_Address» «Owner_City» «Owner_Zip» The City of Colleyville has scheduled public hearings concerning the below referenced request on the following dates and location: Planning and Zoning Commission Meeting: Tuesday, November 12, 2024 at 7:00 p.m. City Council Meetings: Tuesday, December 3, 2024 & Tuesday, December 17, 2024 at 7:00 p.m. 3rd floor of City Hall, 100 Main Street, Colleyville, Texas Request: Consideration of a Special Use Permit to allow for a residential carport that is larger and closer to a property line than allowed on Lot 8, Block 1, Arbor Estates Addition. The request is to allow for a carport that was built without a permit to remain on the property. The carport does not comply with the size and height regulations of the Land Development Code. Zoning Case:ZC24-023 Applicant:Joe Chiles Owner: Vickie Colby-Chiles Revocable Trust Location:2401 Spruce Court Property Description:Lot 8, Block 1, Arbor Estates Addition Present Zoning:R-20 Single Family Residential This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice. All interested persons are encouraged to attend the public hearing and express their opinions on the zoning change request. If you are unable to attend, but wish to have your opinions made a part of the public record, please submit written comments prior to the public hearing, to the address below: Community Development Department City of Colleyville 100 Main Street Colleyville, TX 76034 Citizenletters@Colleyville.com NOTICE OF PUBLIC HEARING If the property owners of 20% or more of the land within the 200 foot notification area file a written protest prior to the public hearing, State law provides that the approval of the zoning change request shall require the approval of a super majority vote by City Council. The application is on file for public examination in the Community Development Department at 100 Main Street, Colleyville, Texas 76034. A brief project description can be found online on the Agenda Packet and Active Development Case map (please use your phone’s camera to scan QR code below): For additional information, please contact the Community Development Department at 817.503.1050. Please reference the zoning case number when requesting information. Christopher Pham Planner 1 Notify_List.xlsx - Copy Owner_Name Situs_Addr FARES, RABAB 2400 ARBOR GATE LN SCHAMP, RICK 2404 ARBOR GATE LN WIESE, SHANNON 2408 ARBOR GATE LN ENCLAVE AT ARBOR ESTATES HOA 5712 ARBOR GATE LN ZELLA LIVING TRUST 2405 ARBOR GATE LN FAULKNER, DENNIS 2409 ARBOR GATE LN KALAMKAR SHAH REVOCABLE LIVING TRUST 2413 ARBOR GATE LN MANTEL, RONALD P 2417 ARBOR GATE LN SMALLWOOD, DAN LEE 2421 ARBOR GATE LN SWAN, STANLEY 5609 ARBOR GATE LN TU, YIDONG 5613 ARBOR GATE LN ENCLAVE AT ARBOR ESTATES HOA 2401 ARBOR GATE LN PRIMROSE, RANDALL 2313 HALL JOHNSON RD HALL, CHARLIE W 5606 AMADOR TR NORTHEAST PROPERTIES INC 2319 HALL JOHNSON RD HALL, CHARLIE 2319 HALL JOHNSON RD HEBERT, MICHAEL A 5504 DUSTY CT GRECO, VINCENT L 5502 DUSTY CT HARRISON, GARY L 5604 CREEKSIDE CT GEHLER, CHRISTOPHER 5602 CREEKSIDE CT KUPPER, CASEY M 5600 CREEKSIDE CT BLACK, CHRIS 5508 WINDING TR CORREA, FRANCOSCO 5506 WINDING TR GILBERT, JASON 2400 SPRUCE CT SHORT, ANTHONY K 2402 POPLAR CT E JACKSON, DANIEL 2404 POPLAR CT E MARSH, MATTHEW 2406 POPLAR CT E SLOSSON, MARK R 2407 POPLAR CT E VELLA, DAVID M 2405 POPLAR CT E THE SSH TRUST 2403 POPLAR CT E ARITA, JON 2401 POPLAR CT E ALOTTO, JAMES R 2400 ARBOR TR HARRINGTON, JON D 2402 ARBOR TR JONES, RUTH-ANN 2404 ARBOR TR FOREMAN, NATHAN 2402 SPRUCE CT FARISS, LANDON 2406 ARBOR TR WANG, ERIC T 2408 ARBOR TR BURNETT, MEGAN 2500 ARBOR TR WOOTEN, JENNIFER 2404 SPRUCE CT HOELSCHER, SKYLER 2406 SPRUCE CT SHUMATE, LORA LEIGH 2407 SPRUCE CT SMITH, TORY 2405 SPRUCE CT HARRIS MANAGEMENT TRUST 2403 SPRUCE CT MARRS, KATHI 2400 POPLAR CT E TOOKEY LIVING TRUST 5601 POPLAR CT W TOOKEY, RICHARD 2303 POPLAR LN HALLMARK, SANDRA 2305 POPLAR LN SCHNEIDER, RONALD 2307 POPLAR LN THE ARINGTON FAMILY TRUST 2306 ARBOR TR BOLTON, JEFFREY M 2304 ARBOR TR WYLIE, C TODD 5603 POPLAR CT W TIAN, YOUQIN 5605 POPLAR CT W CASE, GARY 5607 POPLAR CT W NAJA, NICOLE 5606 POPLAR CT W FARISS ROBERT AND LESLIE FARISS REVOCABLE LIVING 5604 POPLAR CT W YATES, CLINT 5602 POPLAR CT W WALLACE, MATTHEW 5600 POPLAR CT W 2 Notify_List.xlsx - Copy TAYLOR, THOMAS P 2301 POPLAR LN LEYTON GROVE ADDITION COURTESY NOTICE ARBOR ESTATES COURTESY NOTICE ARBOR ESTATES II COURTESY NOTICE ENCLAVE AT ARBOR ESTATES, THE COURTESY NOTICE HIGHLAND MEADOWS ADDN COURTESY NOTICE GRAPEVINE COLLEYVILLE ISD STATE REQUIRED VICKIE COLBY-CHILES REVOCABLE TRUST 2401 SPRUCE CT From: To:Citizen Letters Subject:Joe Chiles carport ZC24-023 Date:Tuesday, November 5, 2024 12:38:14 PM To the City of Colleyville, I received your letter regarding Joe Chiles' car port (ZC24-023). I live directly behind him and view it daily. This note is to inform you that I do not have a problem with his carport or your issuance of a Special Use Permit. Respectfully, Kathi Marrs 2400 Poplar Ct E, Colleyville, TX 76034 Please acknowledge receipt of this email and submit it for the hearing. From: To:Citizen Letters; Kristopher Potts Subject:Special Use Permit for Case ZC24-023 Date:Tuesday, November 5, 2024 3:07:22 PM Dear Planning and Zoning Commissioners, I received a letter from the City of Colleyville regarding a request for a Special Use Permit for Lot 8, Block 1 in the Arbor Estates Addition. While I recognize and appreciate the owner's attempt to make such a huge structure as visually appealing as possible, I am nonetheless opposed to a Special Use Permit because it sets anuntenable precedent. If this property owner is given an after the fact Special Use Permit, what happenswhen the next neighbor wants to build a similar structure to protect a boat or RV?While a slap-on-the-wrist fine may serve as some measure of punishment, the structure remains a visible testament to others that it is okay to "ask for forgiveness rather than permission" when they want to make additions to their property. Thank you for your consideration,Daniel and Norma Jackson2404 Poplar Ct E, Colleyville, TX 76034 From: To:Citizen Letters Cc:Kristopher Potts Subject:Special Use Permit for Case ZC24-023 Date:Thursday, November 7, 2024 3:11:04 PM Dear Planning and Zoning Commissioners, I received a letter from the City of Colleyville regarding a request for a Special UsePermit for Lot 8, Block 1 in the Arbor Estates Addition. While I recognize and appreciate the owner's attempt to make such a huge structure as visually appealing as possible, I am concerned about the ability for others in our city/neighbor to build without a permit and seek forgiveness after the fact. My assumption is that the property owner is aware of requiring a permit prior tobuilding such a large structure. In addition, a certified builder would have alsoknown that a permit is required. As part of the planning and zoning commission isthe contractor not at fault as well. Overall, I do pass by the structure multipletimes a day and it isn't a horrible structure but rather large. We have otherneighbors that have large RV's and as far as I am concerned this may open thedoor for others to build large structures to cover those RV's. What will the city do at that point? Favor one neighbor over another if approval is provided. Once a decision has been made will we (those that received the initial notification) be notified in writing as to the outcome by the planning and zoning commission? I would hope we would be provided the reasoning for either approval or denial. Liza and Mark Slosson 2407 Poplar Ct E, Colleyville, TX 76034 From: To:Citizen Letters Subject:Zoning Case: ZC24-023 - 2401 Spruce Court Date:Tuesday, November 19, 2024 10:52:02 AM My husband, Matthew Wallace, and myself own the house at 5600 Poplar CT W in Arbor Estates in Colleyville, TX. We cannot attend the city council meeting on Dec. 3 or Dec. 17, so I am writing this email, it can be made part of the public record. We received notice of a public hearing regarding a neighbor at 2401 Spruce CT. They are asking for the carport that was built on this property be able to remain on the property. The carport on this property is a very nice carport, I would hate to see them have to tear it down. It is on the side of their property that is next to the street. We give approval to their request for this carport, that does not comply with size and height regulations, to remain on property. Angela Wallace From: To:Citizen Letters Subject:Zoning Case ZC24-023, Joe Chiles, 2401 Spruce Court Date:Friday, November 22, 2024 2:06:12 PM To Community Development, City of Colleyville, Colleyville City Council: I would like to express my firm opinion of the zoning change request for this matter. I have lived at 2407 Spruce Court for 34 years. During that time, the home at 2401 Spruce Court was practically abandoned for many years. Mr. and Mrs. Chiles moved in a year and a half ago and have brought some wonderful changes to our neighborhood. They have invested heavily in the property’s value and in turn the value of Arbor Estates. Everything that has been done is top-of-the-line, first class quality improvements. Because we have a “voluntary” HOA in this neighborhood, many owners park large RV’s and boats in their backyards where they are easily visible from the street. Over-sized trucks and vans park in the driveway or on the street. Mr. Chiles invested in a quality structure that looks like a covered patio. It does not in any way harm the aesthetics of the neighborhood. And trust me, I have been a realtor for 10 years, and work for Tim Gauntt at Century 21 Judge Fite in Colleyville. I am well qualified to state my evaluation of the property improvements and value. Please allow an exception for this structure, as it is an excellent addition to the property and neighborhood. Sincerely, Lora Shumate 2407 Spruce Court 2400 2404 2408 2405 2409 2413 2417 2421 5609 5613 2313 5606 23192309 5504 5502 5700 5606 5604 5602 5600 5508 5506 2400 2402 2404 2406 2407 240524032401 2400 2402 2404 2402 2406 2408 2500 2404 2406 2407 240524032401 2400 5601 2303 2305 2307 2306230423022300 5603 5605 56075606 5604 5602 5600 2301 AMADOR TRARBOR GATE LN POPLAR LNPOPLAR CT WSPRUCE CT POPLAR CT E K Subject Property Opposing Buffer_Protest DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC24-023 2401 Spruce Ct Opposition Map List of Opposing Properties Owner's NameAddress Percentage JACKSON, DANIEL2404 POPLAR CT E 4.16% Address Count : 1 Total Percentage: 4.16% Page 1 of 1 Date : 11/5/2024 3:45 PM ORDINANCE O-24-2308 AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE ZONING ON APPROXIMATELY 0.44 ACRES, BEING LOT 8, BLOCK 1, ARBOR ESTATES ADDITION, LOCATED AT 2401 SPRUCE COURT, BY AUTHORIZING A SPECIAL USE PERMIT TO ALLOW FOR A RESIDENTIAL CARPORT; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Colleyville has received an application for a Special Use Permit to allow for a Carport under Case No. ZC24-023; and WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to amend the City’s zoning ordinance; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration to, among other things, the character of the City’s zoning districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS, the City Council is of the opinion that the change in zoning provided for herein should be made, in compliance with the City Charter, and state law with reference to changes to zoning classifications under the City’s zoning ordinance and zoning map, having given the requisite notices required by law and having held public hearings affording all interested persons and property owners a full and fair opportunity to be heard. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by authorizing a Special Use Permit for a Residential Carport on 0.44 acres, being Lot 8, Block 1, Arbor Estates Addition, located at 2401 Spruce Court, as depicted on the attached as Exhibit “A”. Ordinance O-24-2308 Page 2 of 3 Sec. 2. THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. Sec. 3. THAT the above described tract of land shall be subject to the following conditions: 1. GENERAL a. The Special Use Permit shall allow a carport being 40 feet in length; 1,000 square feet in area; 20 feet in height; encroaching into the street yard 15 feet; no all-weather surface; and posts with no masonry stone or brick 50% of the height. b. It shall be generally consistent with the site plan and as depicted on the attached Exhibit “B”. c. All requirements of the Land Development Code shall be met, except where amended herein. Sec. 4. THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 5. THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Sec. 6. THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 7. THAT this ordinance shall take effect immediately from and after its passage subject to the publication of the caption, as the law or charter in such cases may provide. Ordinance O-24-2308 Page 3 of 3 AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 3rd day of December 2024. The second reading and public hearing being conducted on the 17th day of December 2024. APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 17TH DAY OF DECEMBER 2024. Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Aye Kimberly Holt Gunderson, Place 5 Aye ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Bobby Lindamood City Secretary Mayor APPROVED AS TO FORM: Whitt Wyatt City Attorney Exhibit “A” - Location and Zoning Map MLPUDR CC2 Exhibit “B” – Carport Exhibit City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 6e Agenda Date 12/17/2024 Number Ordinance O-24-2309 Type Ordinance Department Community Development Title Consideration of a Special Use Permit for a reduction in parking on Lot 1, Block 1, Gonzalez Addition, located at 6609 Colleyville Boulevard, Case ZC24-026 Explanation Second Reading and Public Hearing The applicants were present and answered questions from the City Council. The Council asked for building elevations to be submitted. The applicant indicated that they understand the desire for enhanced architecture. There were no speakers during the public hearing. First Reading and Public Hearing Russell Motz, the applicant, has submitted a request for a Special Use Permit (SUP) to allow for a reduction in parking on Lot 1, Block 1, Gonzalez Addition, being approximately 0.42 acres, and zoned ML Light Industrial. A reduction in parking is allowed in the ML Light Industrial district with the approval of an SUP. Existing Conditions/Background: The subject property, 6609 Colleyville Boulevard, is zoned ML and generally located on the east side of Colleyville Boulevard, north of Tarrant Lane. The subject property is a platted lot and is currently undeveloped. SUP Request: The applicant is requesting approval of an SUP to allow for a reduction in parking at this location. Ordinance – Land Development Code, Chapter 3, Section 3.29 Parking Requirements I. Supplemental Parking Space Requirements 5: Special Use Permit Provision: A reduction may be authorized after approval of a Special Use Permit by the City Council when associated with new development or a significant change in use of an existing building or site. A parking analysis report justifying the reduction shall be provided as part of the request for parking reduction. Analysis: The applicant is requesting the SUP for a reduction in parking. The parking ratio for the use is one space per 200 SF. The applicant is requesting a reduction in parking to allow for a new 5,497 square foot training and baseball facility to be allowed 18 spots rather than the required 27 spots. The applicant states the training facility will City of Colleyville Page 2 City Council Agenda Briefing 6e not need the amount of required parking as it is highly specialized one-on-one training. Approval of an SUP at this location for this user should not adversely impact surrounding uses or the character of the neighborhood. Plat Status: The property is platted as Lot 1, Block 1, Gonzalez Addition. DRC Review: The DRC reviewed the request during their October 21, 2024 meeting and determined the application was complete and may be scheduled for the next available Planning and Zoning Commission meeting. Drainage: NA Surrounding Development: The properties to the north and south are zoned ML Light Industrial district and developed with a mixture of retail and automotive uses. The properties to the east are zoned PUD-C and improved with automotive uses. The property to the west is Colleyville Boulevard. Comprehensive Plan: The City’s comprehensive plan, Destination Colleyville, identifies the subject property as “Colleyville Boulevard Corridor” and located within a Sales Tax Preferred Intersection. The proposed SUP does not conflict with any portion of the comprehensive plan. Public Notification: Staff mailed notices to all property owners within 500 feet as well as any Homeowners Associations within 500 feet of the subject property regarding this request. Grapevine-Colleyville ISD, where the subject property is located, was notified per State law. Notice was published in the Fort Worth Star-Telegram as required by State law and the Land Development Code. Staff Recommendation: Staff recommends approval of this request. Planning and Zoning Commission Recommendation: The Planning and Zoning Commission recommended approval of the request at their November 12, 2024 meeting by a vote of 6-0. Attachments 1. Aerial Map 2. Zoning Map 3. Future Land Use Map 4. Statement of Planning Objectives 5. Site Plan Exhibit 6. Building Elevations 7. Notification Map 8. Notification Letter 9. Notification List 10. Ordinance O-24-2309 6609 6804 6600 1799 1690 15161512 1517 1521 1608 1604 1600 1617 1699 1613 1609 1605 160115171513 1700 1706 1704 6900 6904 6908 6805 6801 6511 6509 1801 18001704 2000 6614 6616 6618 6620 6700 6702 2002 2004 66026604 6606 6608 6610 6612 2008 2001 2005 2003 6705 6703 6705 6707 64206420 6420 6420 6420 6420 6420 65086504 6500 6515 6513 6700 6630 6800 6521 6604 6602 6526 6516 6901 6900 6607 6611 1701 TARRANT LN TENNISON PKWY KENNEDY DRBAKER CT MCMAKIN CT D O U G L A S AVEFRANCESDRCOLLEYVILLE BLVDROSS D O W NS DR K Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC24-026 6609 Colleyville Blvd Aerial Map 6609 6804 6600 1799 1690 15161512 1517 1521 1608 1604 1600 1617 1699 1613 1609 1605 160115171513 1700 1706 1704 6900 6904 6908 6805 6801 6511 6509 1801 18001704 2000 6614 6616 6618 6620 6700 6702 2002 2004 66026604 6606 6608 6610 6612 2008 2001 2005 2003 6705 6703 6705 6707 6420 6420 6420 65086504 6500 6515 6513 6700 6630 6800 6521 6604 6602 6526 6516 6901 6900 6607 6611 1701 TARRANT LN TENNISON PKWY KENNEDY DRBAKER CT MCMAKIN CT D O U G L A S AVEFRANCESDRCOLLEYVILLE BLVDROSS D O W NS DR PUD-C ML K Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC24-026 6609 Colleyville Blvd Zoning Map 6609 6804 6600 1799 1690 15161512 1517 1521 1608 1604 1600 1617 1699 1613 1609 1605 160115171513 1700 1706 1704 6900 6904 6908 6805 6801 6511 6509 1801 18001704 2000 6614 6616 6618 6620 6700 6702 2002 2004 66026604 6606 6608 6610 6612 2008 2001 2005 2003 6705 6703 6705 6707 64206420 6420 6420 6420 6420 6420 65086504 6500 6515 6513 6700 6630 6800 6521 6604 6602 6526 6516 6901 6900 6607 6611 1701 TARRANT LN TENNISON PKWY KENNEDY DRBAKER CT MCMAKIN CT D O U G L A S AVEFRANCESDRCOLLEYVILLE BLVDROSS D O W NS DR K Residential Colleyville Blvd Corridor Open Space; Parks Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC24-026 6609 Colleyville Blvd Future Land Use Map Kaizen Sports Performance Kaizen Sports Performa nce is a ba seball and softball training facility for individual instruction. Preston Motz is the business owner and grew up in Colleyville playing baseball through CBA and eventually playing for Colleyville Heritage Hi gh School during the time when they won the state championship. Baseball had an incredible impact on his life and now after graduating college with an entrepreneurship and marketing degree he is excited to take his life passion and start a business where he grew up. His father will be the landowner and lease the business to his son. This training facility will bring Colleyville tax dollars to the community, keeping residents from having to drive to Southlake and Grapevine for their instructional needs. This will be a top-level training facility with the latest in technology to drive true results on the fi eld. This fa cility will have 3 training lanes and expect no more than 3 coa ches and 3 students in the lanes with possibly 3 more in the waiting area. Our expected parking needs are a m ax of 9 spots and have 18 built in. There is a potential project that is going in behind us that has requested us to give them access for a water line and if possible, a road they can use to g et to their project cutting through our property. We are building that into our plans and with that they will grant us lifetime use of their parking should the need ever occur. This is more for planning for potential uses for this facili ty in the future should we outgrow it over time. We are very excited about this opportunity and know this will be a great compliment to Colleyville and their residents. Thank you, Preston Motz OFFICE RESTROOM 9'x 10' RESTROOM CAGE1 70'X 15' CAGE2 70'X 15' CAGE3 70'X 15' TURF AREA30'X 20' TURF AREA11'X 47' 20' GREEN SCAPE 40' BLDG LINELANDSCAPE4' SIDE WALKFIRE LANELANDSCAPE49'-8" 41'-4"112'-8"18 PARKING SPOTS BUILDING SQFT 5497 GRASS AREADUMPSTER GRASS AREA GRASS AREA 3'-5"77'-4"18'-7" 5'-5"43'-7" Robert Johnson Designs (817) 251-4646ADDRESS:845 ENTERPRISE PL, STE B 76092 SOUTHLAKE TX OFFICE 8'-6"7'-8" Robert Johnson Designs(817) 251-4646ADDRESS:845 ENTERPRISE PL, STE B 76092 SOUTHLAKE TX18'-0" 21'-0" 21'-0" 18'-0" 12'-0" 14'-0" 7'-0" 2'-0" 9'-6" 11'-0" 18'-0" 8'-2" 14'-0" 2'-0" 9'-6" 11'-0" 21'-0" 18'-0" 7'-0" 2'-0" 7'-0" 9'-6" 11'-0" 21'-0"FRONT ELEVATION LEFT ELEVATIONRIGHT ELEVATIONBACK ELEVATION MASONRY TBTMASONRY TBTMASONRY TBTMASONRY TBTMASONRY TBTMASONRY TBTMASONRY TBTMASONRY TBTMASONRY TBTMASONRY TBTMASONRY TBTMASONRY TBTMASONRY ACCENTMASONRY ACCENTMASONRY ACCENTMETAL ROOF6:12 PITCH6:12 PITCH6:12 PITCH6:12 PITCH6:12 PITCH6:12 PITCHMETAL ROOFMETAL ROOFMETAL ROOF24'-1" 24'-1" 24'-1" 24'-1"21' PL18' PL21' PL18' PL21' PL18' PL21' PL18' PL 6609 6804 6600 1799 1690 15161512 1517 1521 1608 1604 1600 1617 1699 1613 1609 1605 160115171513 1700 1706 1704 6900 6904 6908 6805 6801 6511 6509 1801 18001704 2000 6614 6616 6618 6620 6700 6702 2002 2004 66026604 6606 6608 6610 6612 2008 2001 2005 2003 6705 6703 6705 6707 64206420 6420 6420 6420 6420 6420 65086504 6500 6515 6513 6700 6630 6800 6521 6604 6602 6526 6516 6901 6900 6607 6611 1701 TARRANT LN TENNISON PKWY KENNEDY DRBAKER CT MCMAKIN CT D O U G L A S AVEFRANCESDRCOLLEYVILLE BLVDROSS D O W NS DR K Parcels to be notified Buffer Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC24-026 6609 Colleyville Blvd Notification Map NOTICE OF PUBLIC HEARING «Owner_Name» «Owner_Addr» «Owner_City» «Owner_Zip» The City of Colleyville has scheduled public hearings concerning the below referenced request on the following dates and location: Planning and Zoning Commission Meeting: Tuesday, November 12, 2024 at 7:00 p.m. City Council Meetings: Tuesday, December 3, 2024 & Tuesday, December 17, 2024 at 7:00 p.m. 3rd floor of City Hall, 100 Main Street, Colleyville, Texas Request: Consideration of a Special Use Permit for a Reduction in Parking on Lot 1, Block 1, Gonzalez Addition. The request is to allow for a new 5,497 square foot training and baseball batting facility to be allowed 18 parking spots rather than the required 27 spots. Zoning Case:ZC24-026 Applicant:Russell Motz Owner: Eric Jose Gonzalez & Cori Michelle Gonzalez Family Trust Location:6609 Colleyville Boulevard Property Description:Lot 1, Block 1, Gonzalez Addition Present Zoning:ML Light Industrial This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice. All interested persons are encouraged to attend the public hearing and express their opinions on the zoning change request. If you are unable to attend, but wish to have your opinions made a part of the public record, please submit written comments prior to the public hearing, to the address below: Community Development Department City of Colleyville 100 Main Street Colleyville, TX 76034 Citizenletters@Colleyville.com NOTICE OF PUBLIC HEARING If the property owners of 20% or more of the land within the 200 foot notification area file a written protest prior to the public hearing, State law provides that the approval of the zoning change request shall require the approval of a super majority vote by City Council. The application is on file for public examination in the Community Development Department at 100 Main Street, Colleyville, Texas 76034. A brief project description can be found online on the Agenda Packet and Active Development Case map (please use your phone’s camera to scan QR code below): For additional information, please contact the Community Development Department at 817.503.1050. Please reference the zoning case number when requesting information. Christopher Pham Planner 1 Notify_List.xlsx - Copy Owner_Name Situs_Addr ERIC JOSE GONZALEZ & CORI MICHELLE GONZALEZ FAM6609 COLLEYVILLE BLVD COLLEYVILLE JHCC LLC 6804 COLLEYVILLE BLVD MONTERRA HOME OWNER'S ASSOC 1699 TENNISON PKWY FELLER-DAVIS ENTERPRISES LLC 6900 COLLEYVILLE BLVD TX14 COLLEYVILLE LLC 6805 COLLEYVILLE BLVD COLLEYVILLE CREME DE LA CREME 6801 COLLEYVILLE BLVD SBJ RESCH FAMILY LTD 1800 TARRANT LN AMERICA'S STORAGE 1704 TARRANT LN FLOWERS, GREGG W 6614 MCMAKIN CT JEWEL, MIRZA 6616 MCMAKIN CT MCDERMOTT, COLIN 6618 MCMAKIN CT WILEY, PAUL 6620 MCMAKIN CT BERGER, ANDREW 6700 KENNEDY DR MENDIOLA, DAWN RENEE 6604 BAKER CT FABIAN, SAVANNAH 6606 BAKER CT MCENTIRE, KENNETH 6608 BAKER CT FERRIS, DARRELL K 6610 BAKER CT STEVENS, MICHAEL 6612 MCMAKIN CT HART, NEIL J 6703 COLLEYVILLE BLVD IKENOUYE LLC 6705 COLLEYVILLE BLVD LANI PROPERTIES LLC 6707 COLLEYVILLE BLVD 6515 COLLEYVILLE LLC 6513 TARRANT LN DD MOORE LLC 6700 COLLEYVILLE BLVD 3 J GREEN LIMITED PARTNERSHIP 6630 COLLEYVILLE BLVD STRATEGERY REAL ESTATE HOLDING 6800 COLLEYVILLE BLVD J&C SERVICE GROUP LLC 6521 COLLEYVILLE BLVD REYNOLDS, JOHN C 6604 COLLEYVILLE BLVD TRES ROSAS LTD 6526 COLLEYVILLE BLVD COMBINED ENTERPRISES INC 6607 COLLEYVILLE BLVD GARDNER, DAVID 6611 COLLEYVILLE BLVD SELECT ROOFING LLC 6605 COLLEYVILLE BLVD ROSS DOWNS ESTATES COURTESY NOTICE MONTERRA ADDITION COURTESY NOTICE GRAPEVINE COLLEYVILLE ISD STATE REQUIRED MOTZ, RUSSELL ORDINANCE O-24-2309 AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE ZONING ON APPROXIMATELY 0.42 ACRES, BEING LOT 1, BLOCK 1, OF THE GONZALEZ ADDITION, LOCATED AT 6609 COLLEYVILLE BOULEVARD, BY AUTHORIZING A SPECIAL USE PERMIT FOR A REDUCTION IN PARKING; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Colleyville has received an application for a Special Use Permit for a reduction in parking, Case ZC24-026; and WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to amend the City’s zoning ordinance; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration to, among other things, the character of the City’s zoning districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS, the City Council is of the opinion that the change in zoning provided for herein should be made, in compliance with the City Charter, and state law with reference to changes to zoning classifications under the City’s zoning ordinance and zoning map, having given the requisite notices required by law and having held public hearings affording all interested persons and property owners a full and fair opportunity to be heard. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by authorizing a Special Use Permit for a reduction in parking on 0.42 acres, being Lot 1, Block 1, Gonzalez Addition, located at 6609 Colleyville Boulevard, as depicted on the attached as Exhibit “A”. Ordinance O-24-2309 Page 2 of 3 Sec. 2. THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. Sec. 3. THAT the above described tract of land shall be subject to the following conditions: 1. GENERAL a. The Special Use Permit shall apply to a reduction in parking for a baseball training facility. b. The Special Use Permit shall automatically expire upon the abandonment of the business, change in use, a change in ownership or upon the expiration or termination of the Certificate of Occupancy. c. All requirements of the Land Development Code shall be met, except where amended herein. Sec. 4. THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 5. THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Sec. 6. THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 7. THAT this ordinance shall take effect immediately from and after its passage subject to the publication of the caption, as the law or charter in such cases may provide. Ordinance O-24-2309 Page 3 of 3 AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 3rd day of December 2024. The second reading and public hearing being conducted on the 17th day of December 2024. APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 17TH DAY OF DECEMBER 2024. Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Aye Kimberly Holt Gunderson, Place 5 Aye ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Bobby Lindamood City Secretary Mayor APPROVED AS TO FORM: Whitt Wyatt City Attorney Exhibit “A” - Location and Zoning Map Exhibit “B” – Site Plan City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 6f Agenda Date 12/17/2024 Number Ordinance O-24-2310 Type Ordinance Department Finance Title Amending Ordinance O-23-2256 relating to the Fiscal Year 2024 budget Explanation Second Reading and Public Hearing There were no speakers regarding this item at the December 3, 2024, meeting. First Reading and Public Hearing The proposed ordinance will amend Ordinance O-23-2256 that approved and adopted the Fiscal Year 2024 budget for several purposes: 1. To transfer the FY 2024 General Fund year-end operating surplus to the Capital Projects Fund for future capital projects; 2. To transfer the FY 2024 Utility Fund year-end operating surplus to the Utility Capital Projects Fund for future utility capital projects; and 3. To transfer the FY 2024 Drainage Fund year-end operating surplus to the Drainage Capital Projects Fund for future drainage capital projects. In accordance with Section 9.04 (D) of the Charter of the City of Colleyville, the proposed ordinance will authorize the City Manager to transfer part or all of any unencumbered appropriation balance from one department to another, if expenditures in a department exceeded the adopted budget. Financial Impact This budget amendment sweeps both General Fund and Utility Fund operating surpluses to the Capital Projects Fund and Utility Capital Projects Fund, respectively, providing a significant funding source for capital projects while ensuring compliance with the City's financial policy of maintaining 90 days of operating reserves. Recommendation Approve Attachments 1. Ordinance O-24-2310 ORDINANCE O-24-2310 AMENDING SECTION 3 OF ORDINANCE O-23-2256 OF THE FISCAL YEAR 2024 BUDGET AMOUNTS FOR THE TRANSFER OF GENERAL FUND, UTILITY FUND, AND DRAINAGE UTILITY FUND OPERATING SURPLUSES TO THE CAPITAL PROJECTS FUND, UTILITY CAPITAL PROJECTS FUND, AND DRAINAGE CAPITAL PROJECTS FUND; AND AUTHORIZING THE CITY MANAGER TO TRANSFER UNSPENT FY2024 BUDGET APPROPRIATIONS FROM ONE DEPARTMENT TO ANOTHER IF EXPENDITURES IN A DEPARTMENT EXCEEDED THE ADOPTED BUDGET ON SEPTEMBER 30, 2024 WHEREAS, FY2024 General Fund, Utility Fund, and Drainage Fund projected year end revenues are anticipated to exceed expenditures; and WHEREAS, the City Council desires to provide funding for future general, utility, and drainage capital projects; and WHEREAS, necessary expenditures over the course of a fiscal year may cause certain departments to either exceed the FY2024 original budget or conclude the year under-budget, and it is required that original budget appropriation amounts be amended accordingly. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the City Manager is authorized to transfer the FY2024 General Fund operating surplus to the Capital Projects Fund for future capital projects on September 30, 2024. Sec. 2. THAT the City Manager is authorized to transfer the FY2024 Utility Fund operating surplus to the Utility Capital Projects Fund for future utility capital projects on September 30, 2024. Sec. 3. THAT the City Manager is authorized to transfer the FY2024 Drainage Fund operating surplus to the Drainage Capital Projects Fund for future utility capital projects on September 30, 2024. Sec. 4. THAT in the event that expenditures in a department exceed the adopted budget for that department, the City Manager is authorized to transfer all or part of the unencumbered Ordinance O-24-2310 Page 2 of 2 appropriation balance from one department to another per the Charter of the City of Colleyville, Section 9.04 (D): Sec. 5. THAT the effective date of this ordinance shall be September 30, 2024. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 3rd day of December 2024. The second reading and public hearing being conducted on the 17th day of December 2024. APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 17TH DAY OF DECEMBER 2024. Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Aye Kimberly Holt Gunderson, Place 5 Aye ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Bobby Lindamood City Secretary Mayor APPROVED AS TO FORM: Whitt Wyatt City Attorney City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 6g Agenda Date 12/17/2024 Number Ordinance O-24-2311 Type Ordinance Department Finance Title Amending Sections 3A and 3B of the Water and Sewer Policy and Procedure manual as contained in the Code of Ordinances of the City of Colleyville, Texas, adjusting water and wastewater volumetric rates to pass through changes from the Trinity River Authority Explanation Second Reading and Public Hearing There was one speaker regarding this item at the December 3, 2024 City Council Meeting. First Reading and Public Hearing On November 15, 2016, the City Council approved Ordinance O-16-1996, implementing the recommendations of the Water and Wastewater Rate Advisory Committee. This ordinance established a new rate structure in which City operating costs are recovered through base rates and volumetric rates are set to pass through the costs charged by the Trinity River Authority (TRA). The base and volumetric rates are reviewed and updated on an annual basis. The new base rates are reflected in the bills sent out in October to coincide with the City's fiscal year while the new volumetric rates are reflected in the bills sent out in January to coincide with TRA's rate change. This agenda item provides for formal consideration and approval to amend Sections 3A and 3B of the Water and Sewer Policy and Procedure manual as contained in the Code of Ordinances of the City of Colleyville, Texas, to reflect the proposed new pass through rates to be in effect starting with the January billing for December's usage as follows: Water Rates Staff recommends consideration of increasing the current water volumetric rate from $5.5969 to $6.2446. The largest FY25 budgetary increases for the Trinity River Authority are related to debt service and raw water costs. Wastewater Rates Staff recommends consideration of increasing the current wastewater volumetric rate from $3.7371 to $4.3115. The largest FY25 budgetary increases for the Trinity River City of Colleyville Page 2 City Council Agenda Briefing 6g Authority Wastewater Treatment are related to debt service. Financial Impact Adoption of this ordinance will provide the revenue to recover the costs from TRA. Recommendation Approve Attachments 1. Volumetric Rates Presentation FY25 2. Ordinance O-24-2311 FIRST READING AND PUBLIC HEARING ORDINANCE O-24-2311 CITY Monthly Base Rate (Min. Bill) TRA Volumetric Charge Total Bill §TRA bills Colleyville for water and wastewater treatment. §WATER: Based on volume of treated water purchased §WASTEWATER: Based on volume of wastewater treated §Effective Date: January 1 §Colleyville bills customers: §A base rate to recover the operating costs. §A volumetric rate based on projected payments to TRA §Fixed monthly charges calculated based on the amount of revenue necessary to recover the City’s operating costs. §Water Base Rate §Wastewater Base Rate §Capital Improvement Plan (CIP) Rate §Effective Date: October 1 FIRST READING AND PUBLIC HEARING ORDINANCE O-24-2311 Water 2024 2025 OM $3.3088 $3.4440 Debt $2.2882 $2.5032 $5.5970 $5.9472 6.26% WW 2024 2025 OM $1.3714 $1.5830 Debt $2.3656 $2.5232 $3.7370 $4.1062 9.88% FIRST READING AND PUBLIC HEARING ORDINANCE O-24-2311 Capital Utility Fund Projects (5-year CIP) $ 4,820,000 $ 2,900,000 $ 5,000,000 $ 1,600,000 $ 1,150,000 $ 15,470,000 FY25 TRA Rate Proposed CIP Add-on Added CIP Revenue New FY25 TRA Rate $ 5.9472 $ 0.2974 $ 883,703 $ 6.2446 $ 4.1062 $ 0.2053 $ 217,920 $ 4.3115 Summary: §$15M in utility CIP projects over next 5 years §Adding 5% to TRA rate will generate est. $5.5M in CIP revenue over 5 years §This strategy will help cash-fund projects to avoid debt §Based on average usage of 8.1 mgd water/2.9 mgd ww 1%3%5%7%9% Water Rate $ 0.0595 $ 0.1784 $ 0.2974 $ 0.4163 $ 0.5352 WW Rate $ 0.0411 $ 0.1232 $ 0.2053 $ 0.2874 $ 0.3696 Water Annual $ 176,740.67 $ 530,222.02 $ 883,703.37 $ 1,237,184.72 $ 1,590,666.06 WW Annual $ 43,583.92 $ 130,751.77 $ 217,919.61 $ 305,087.45 $ 392,255.30 Total Utility $ 220,324.60 $ 660,973.79 $ 1,101,622.98 $ 1,542,272.17 $ 1,982,921.36 Total 5-Year $ 1,101,622.98 $ 3,304,868.93 $ 5,508,114.89 $ 7,711,360.85 $ 9,914,606.80 FIRST READING AND PUBLIC HEARING ORDINANCE O-24-2311 TRA Rate Increase Only: Current bill – $232.25 New bill - $243.33 Increase - $11.08 / TRA TRA Rate Increase Plus CIP: Current bill – $232.25 New bill - $251.67 Increase - $19.42 ($11.08 / TRA; $8.34 / City CIP) ORDINANCE O-24-2311 AMENDING SECTION 3 – SERVICE CHARGES OF THE WATER AND SEWER POLICY AND PROCEDURE MANUAL OF THE CITY OF COLLEYVILLE, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS,water and wastewater base rates are set to recover the City’s annual operating costs for the utility system; and WHEREAS,the Fiscal Year 2025 Utility Fund operating budget has been proposed and the required base rates to fund said budget have been calculated; and WHEREAS,the FY25 – FY29 capital improvement plan has been proposed and the required capital improvement rates to fund said plan have been calculated. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT Section 3 – Service Charges of the Water and Sewer Policy and Procedure Manual of Colleyville, Texas, which is “Appendix A” of the Colleyville Code be replaced in its entirety to read as follows: Sec. A. - Water rates. The following base and volumetric charges shall apply to residential and non- residential water customers. Base charges for out-of-city customers shall be $4.00 higher than the charge for in-city customers. Base charge per month for in-city customers: Water meters 1 inch or less $17.64 Water meters of 1.5 inches $35.28 Water meters of 2 inches $56.45 Water meters of 3 inches $105.85 Water meters of 4 inches $176.41 Base charge per month for out-of-city customers: Water meters 1 inch or less $21.64 Water meters of 1.5 inches $39.28 Water meters of 2 inches $60.45 Water meters of 3 inches $109.85 Ordinance O-24-2311 Page 2 of 5 Water meters of 4 inches $180.41 Volumetric charge per 1,000 gallons $6.2446 Rates for fire hydrant meters: The use of fire hydrant meters shall only be allowed within the Colleyville city limits. The use of the fire hydrant meters shall be limited to a period of no more than 90 cumulative calendar days. Under special conditions, a customer may submit a written request to the public works department for use of a fire hydrant meter for a period longer than 90 cumulative calendar days, subject to public works director approval. In considering special condition(s), the public works director shall not consider requests which are necessary to relieve a self-created or personal hardship, failure of performance by a contractor, nor for financial reasons. In considering the customer request, the public works director shall solicit the recommendation of the fire chief and fire marshal in consideration of the request. Further, the public works director shall consider alternative means available to the customer. If special condition(s) are approved by the public works director, in no case shall the meter be used for more than an additional 30 calendar days. The public works director may provide a written ruling within 15 working days of receipt of the customer's written request. In the event a request for special condition(s) is denied by the public works director, customer shall, within 14 calendar days, make written appeal to the city manager of the public works director's decision. The city manager shall render a written decision within 30 working days of receipt of the customer's appeal. Such decision by the city manager shall be final and not appealable to the City Council. For purposes of this section, written communication shall be considered communication, which is deposited with the United States Postal Service for delivery. The user must submit in writing, the location of where the meter will be used, and such meter shall be used exclusively at the location on record with the city. For purposes of this section, the use of a meter shall be allowed cumulatively for only one location within an individual subdivision and/or development. For a period of 90 cumulative calendar days after a meter is returned and read by the city, a user shall not be permitted to check out another meter for use at the same designated location, as defined herein. Ordinance O-24-2311 Page 3 of 5 The monthly base charge for a fire hydrant meter shall be $50.00. Water usage for a fire hydrant meter shall be charged at a rate of $4.17 per 1,000 gallons of water used. The customer shall be in possession of and responsible for the meter. The customer will be responsible for bringing the meter to the public works service center by the 20th of each month for reading. The customer is required to use a proper fire hydrant wrench for operation of the fire hydrant. The customer shall be responsible for any damage and repair, as reasonably determined by the city, to the fire hydrant or the fire hydrant meter by the use of a temporary water meter. The customer will be required to provide for any backflow device necessary to meet the current city ordinance for protection of the city's drinking water supply. The City of Colleyville, Tarrant County, and Texas Department of Transportation (TxDOT) shall be exempt from the provisions of this policy. Sec. B. - Sewer rates. This schedule of rates per month or fraction thereof shall be the basis for determining charges to all customers for rendering sanitary sewage service, where the sewage produced by such customer is a normal strength wastewater (170 mg/l BOD and 260 mg/l suspended solids) and where such customer is located within the City of Colleyville. The base charge for non- residential customers shall be $6.00 higher than the charge for residential customers. A base charge per month shall be charged as follows: Residential customers $14.42 Non-residential customers $20.42 A monthly sewer volume charge shall also be charged to all customers as set forth hereinafter. The sewer volume charge for residential customers will be based upon the individual customer's average monthly water use during the months of December, January and February. Where no preceding winter quarter average is available from records, a volume of 9,000 gallons shall be used for this volume charge. The monthly sewer volume charges to commercial and industrial class customers will be based on total water use each month as measured by appropriate meters, with the provision that if a customer can show to the satisfaction of the public works director that a significant portion of the Ordinance O-24-2311 Page 4 of 5 metered water usage does not enter the sanitary sewers, the customer will be charged for only that volume entering the sewers, as determined by a method approved by the director of public works. Volumetric rate per 1,000 gallons:$4.3115 Sec. C. – Capital Projects rates. The following base charges shall apply to residential and non-residential customers to provide funding for utility capital projects necessary to maintain the utility system: Base charge per month for in-city and out-of-city customers: Water meters 1 inch or less $5.83 Water meters of 1.5 inches $10.78 Water meters of 2 inches $16.74 Water meters of 3 inches $30.63 Water meters of 4 inches $50.46 Sec. D. – Billing; delinquent penalty. All charges for services furnished or rendered by the City of Colleyville Utility Department are due and payable on the date bill is received. If payment is not received within sixteen days of the billing date a (10%) penalty will be imposed for failure to pay by the due date of the bill. In the event the meter is not delivered to the city for reading, a penalty fee would be imposed as follows: $100.00 1st missed reading $200.00 2nd missed reading $300.00 3rd missed reading After the third missed reading, the security deposit will be forfeited and the City of Colleyville will revoke the use of the fire hydrant meter. Sec. E. – Discontinuance of service, notice; reconnection fee. 1. In the event that any month's charges remain delinquent and unpaid at the time of a subsequent billing's due date, the user or customer shall receive a cut-off notice which will be mailed no later than two working days after the subsequent billing's due date. Services will be Ordinance O-24-2311 Page 5 of 5 disconnected if any arrearages over 30 days are not paid within six working days of the cut-off notice. Where service has been discontinued for failure to pay for service rendered, a charge of $25.00 shall be made for each meter disconnected before said service shall be restored. In the event the customer requests reconnection at hours other than 8:00 a.m. to 4:30 p.m., said reconnect fee shall be increased to $75.00. Sec. 2. THAT the effective date of this ordinance shall be for the bills sent out starting January 1, 2024. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 3rd day of December 2024. The second reading and public hearing being conducted on the 17th day of December 2024. APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 17TH DAY OF DECEMBER 2024. Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Aye Kimberly Holt Gunderson, Place 5 Aye ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Bobby Lindamood City Secretary Mayor APPROVED AS TO FORM: Whitt Wyatt City Attorney City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 8 Agenda Date 12/17/2024 Type Report Department City Secretary Title Colleyville Library Board Minutes - October 14, 2024 Planning and Zoning Commission Minutes - November 12, 2024 Planning and Zoning Worksession Minutes - November 25, 2024 Attachments 1. Colleyville Library Board Minutes - October 14, 2024 2. Planning and Zoning Commission Minutes - November 12, 2024 3. Planning and Zoning Commission Worksession Minutes - November 25, 2024 City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD MINUTES 110 Main Street, Colleyville, Texas, 76034 MONDAY OCTOBER 14, 2024 - 6:00 PM 1. CALL TO ORDER Chair Molly Skinner called the meeting of the Colleyville Library Board to order at 6:00 p.m. Present: Chair Molly Skinner, and Board members: Wanda Cotter, Kay Newton, Merry Graves, Gary McPherson, Susan Baum, Joy Fulton Lee, Al Cain, Denise Light. City staff: Library Director Jack Pawlowski and Library Outreach and Program Coordinator Dina Bayles. Guest: Deputy Mayor Pro Tem Scotty Richardson. Absent: Joseph Stout, Joan Roberts. 2. APPROVAL OF MINUTES August 12, 2024 A motion was made by Kay Newton and seconded by Joy Fulton Lee to approve the August 12, 2024 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Library Board Appointments Update Director Pawlowski reported the City Secretary emailed notices on September 10, 2024, of library board openings and vacancies to board members with expiring terms in November 2024. Board members whose terms are expiring that would like to continue need to fill out the application due on October 31. 3b City of Colleyville Fiscal Year 2025 (FY25) Budget Update New budget started October 1 and City Council approved all three budgets (General, CEDC, and Volunteer Library Funds) on September 17. Additional $5,000 added to Volunteer Library budget to be allocated for Cloud Library purchases to keep up with demand. Director Pawlowski discussed exploring costs associated with video streaming apps and services such as Kanopy, Hoopla, and Acorn as potential library Colleyville Library Board Minutes October 14, 2024 City of Colleyville Page 2 offerings. Feasibility and patron demand will additionally be considered during the exploratory process of offering video streaming options. Director Pawlowski indicated cost and quality of content are considerable factors in the determinatio n process. 3c Remote Locker System Update Director Pawlowski reported the remote locker was installed on July 15, demonstrated to the public at the Rec Center grand opening in August and went live on September 4. Statistics reported 39 checkouts, with 34 being patron holds, and the remainder being browse and borrow checkouts. More accurate browse and borrow statistics expected next month, due to some training in September and testing of the system. A How-To video was created and shared on the library website and Facebook, thanks to the suggestion of Board member Susan Baum. A manual book return will be installed late October at the Rec Center in response to patron requests for return options at that location. Signage and a return pickup schedule will be established when the manual book return is installed. Deputy Mayor Pro Tem Scotty Richardson discussed the ease of use for checking out items that he experienced as the first patron to borrow a book from the remote locker. Deputy Mayor Pro Tem Richardson gave positive feedback on the appearance of the locker system and was instructed on how to use the Cloud Library app as a digital library card to scan and check out items on the locker. 3d E-Read Texas Update Director Pawlowski explained E-Read Texas is a program offered by the Texas State Library and Archives Commission, allowing libraries to offer digital books and audiobooks to their patrons at no cost to the library. The Texas State Library replaced Simply-E with Boundless as it’s E-Read offering. Simply-E was an open sourced app from the New York Public Library that was not well supported and experienced many IT issues. Boundless by Baker & Taylor is the new supplemental E-book offering and allows a much more user friendly experience similar to Cloud Library. No technical issues have been reported since launching October 1, however since this is a supported app, updates will be rolled out as needed. Patrons will have more options and potentially shorter wait times for holds since Boundless has the ability to have more user licenses available. Simply-E was underutilized by patrons, and the library expects Boundless to be a better patron experience. Board member Joy Fulton Lee asked if Boundless would be replacing Cloud Library and Director Pawlowski assured the board that it is a free supplemental addition to the library’s digital offerings. Cloud Library will continue to be the library’s primary e -book resource. 3e Discussion of Items for Future Agendas No items for future agendas. Colleyville Library Board Minutes October 14, 2024 City of Colleyville Page 3 4. REPORTS 4a Librarian's Report A. Monthly Statistics Director Pawlowski detailed the statistics were on track with previous years. Gate count down due to no longer being a voting location, however statistics are similar to previous non-voting numbers. 92,000 patron visits annually is statistically a healthy number for the library, however program attendance down by 900. Youth attendance has decreased in part due to GCISD offering free pre-k options that are full day and five days per week. Emphasis on increasing teens, adults and seniors will help to increase attendance, however not in the same large numbers as youth programs. Circulation numbers are up over last year, by an increase of roughly 1,000. Volunteer statistics are down by 9%, seeing more adult volunteers than teens. Board member Baum asked in what capacity the teens volunteered at the library, and Director Pawlowski explained they typically shelve books, assist in programs, help with crafts, and assist in the prize room during summer reading. B. Donations The Friends of the Colleyville Library donated funds for online subscriptions for the GlowForge laser engraver and Cricut. Access to these subscriptions allow the staff to utilize the equipment more efficiently to provide better material used for programming. C. Library Programs Director Pawlowski discussed the decision to move up the fall programming by one week (August 26) to better address attendance toward the end of the fall session. Program attendance traditionally declined after the Thanksgiving holiday, so adjusting the programming dates a week earlier and ending before Thanksgiving should better retain attendance throughout the entire session. The library will be offering holiday programs during the Thanksgiving break such as Family Storytime, Family Movie, and Thanksgiving Crafts and Snacks. The programming session change will be evaluated and adjusted as necessary next year. Family Glow in the Dark Bingo is this Friday, October 18, a Halloween party will be on October 31 and the Story Walk runs through October 31. The first two Teen Tuesdays were successful, and Tarrant County Health hosted a Diabetes Prevention program for adults. In December, the library is collaborating with the Colleyville Police Department to provide an educational program regarding how to recognize and prevent being scammed. Outreach efforts in September at the Colleyville Senior Colleyville Library Board Minutes October 14, 2024 City of Colleyville Page 4 Center Health and Wellness Fair produced future collaboration with Ellery Arbor Memory Care in Colleyville. Ellery Arbor would like to partner with the library to provide Memory Kits for patrons and caregivers to check out in support of the Alzheimer’s and Dementia community. Dina was representing the library at National Night Out, and the library will be participating at the Harvest Festival trunk or treat. Dina will also be representing the library at the Ellery Arbor Memory Care Trunk or Treat, and at the City Tree Lighting in November. Board member Baum suggested we share post-event pictures with the community to generate excitement for future events, in addition to our upcoming announcements. The library is actively trying to improve our visibility in the community. 4b Friends of the Colleyville Public Library Report Merry Graves reported a $360 donation for the GlowForge and Cricut subscription services. Book sale revenue generated for September was $68.50 and October was $58.50. There are currently 12 members of the Friends of the Library and looking for more. A large book fair is planned for December to increase revenue and decrease inventory. 4c Colleyville Public Library Foundation Report Denise Light indicated that about $1600 was raised through North Texas Giving Day, which was slightly lower than anticipated. Board member Kay Newton thanked Denise for acquiring the signage for the commemorative paintings in the library. Recognition plaque is still in the works. *Board member Al Cain was asked by a community citizen if the library had any type of Artificial Intelligence training for older adults. Director Pawlowski recommended the Book a Librarian service on the library website for assistance in this area. Pawlowski discussed working with Kara Teeter to offer something with AI and to inquire about a possible collaboration with Tarrant County College on the subject. Wanda Cotter suggested opening possible volunteer opportunities for teens to assist older adults with basic technology assistance. Chair Skinner advised the next meeting will be on December 9, and concluded the agenda was complete and requested a motion to adjourn. 5. ADJOURNMENT A motion was made by Merry Graves and seconded by Wanda Cotter to adjourn the meeting of the Colleyville Library Board at 6:45 p.m. The motion was approved unanimously. Colleyville Library Board Minutes October 14, 2024 City of Colleyville Page 5 APPROVED BY A VOTE OF _11_ AYES, _0_ NAYS, AND _0_ ABSTENTIONS ON THIS THE _9th _ DAY OF _December 2024 ___. Minutes taken and prepared by: Dina Bayles Library Outreach and Program Coordinator City of Colleyville Page 1 CITY OF COLLEYVILLE PLANNING AND ZONING COMMISSION MINUTES 100 Main Street, Colleyville, Texas, 76034 TUESDAY, NOVEMBER 12, 2024 CALL MEETING TO ORDER EXECUTIVE CONFERENCE ROOM The City of Colleyville Planning and Zoning Commission Worksession Meeting was called to order by Chair Bevill on November 12, 2024 at 6:15 p.m. Roll Call Present: David Groves, Richard Remley, Jerry Savoie, Jerome Obinabo, Brandon Arnold, and Claudia Bevill Absent: Sayeda Syed Staff Present: Ben Bryner. Jacquelyn Reyff, Kristopher Potts, and Christopher Pham Also Present: Attorney, Sarah Ross, Fire Marshal, Rob Mckeown City staff briefed the Commission on the items that would be presented on tonight’s agenda. There was general discussion regarding the cases the commission would be voting on at the public meeting. Chair Bevill adjourned the Planning and Zoning Commission Worksession Meeting at 6:44 p.m. Planning and Zoning Commission Minutes November 12, 2024 City of Colleyville Page 2 CALL MEETING TO ORDER CITY COUNCIL CHAMBERS The City of Colleyville Planning and Zoning Commission Meeting was called to order by Chair Bevill on November 12, 2024, at 7:00 p.m. Roll Call Present: David Groves, Richard Remley, Jerry Savoie, Jerome Obinabo, Brandon Arnold, and Claudia Bevill Absent: Sayeda Syed Staff Present: Ben Bryner, Jacquelyn Reyff, Kristopher Potts, and Christopher Pham Also Present: Attorney, Sarah Ross, Fire Marshal, Rob Mckeown 1. APPROVAL OF MINUTES 1a October 14, 2024 Planning and Zoning Commission Meeting Minutes October 28, 2024 Planning and Zoning Commission Worksession Meeting Minutes Commissioner Savoie made a motion to approve the October 14, 2024 Planning and Zoning Commission Meeting Minutes and the October 28, 2024 Planning and Zoning Worksession meeting minutes. Commissioner Groves seconded the motion. The motion was carried by the following vote: Aye: 6 – Groves, Obinabo, Remley, Arnold, Savoie, and Bevill Nay: 0 Planning and Zoning Commission Minutes November 12, 2024 City of Colleyville Page 3 2. PUBLIC HEARING AGENDA ITEMS 2a Consideration of a Preliminary/Final Plat for the Oak Creek Subdivision, being Lot 1, Block 1, Allzim Acres Addition and Tracts 2A7B, 2ABC, and 2A9A, Abstract 533, Mary M Freeman Survey, located at 7209 John McCain Road and 7215 John McCain Road, Case PC24-012 Christopher Pham presented case PC24-012 and briefed the Commission. The property meets all R-40 zoning requirements, and the zoning change was recently approved. Staff advised the commission we have received updated drainage plans for this property as well. Clayton Redinger, Southlake, TX, the applicant spoke to the commission and stated he was available to answer any questions. The commission did not have any questions for Mr. Redinger. The public hearing was opened at 7:06 p.m. Grady Walker, 7301 & 7309 John McCain Road, spoke in support of the case. Mr. Walker spoke highly of the applicant and his efforts to clean up the land. With no one else wishing to speak, the public hearing was closed at 7:08 p.m. Commissioner Obinabo made a motion to approve Case PC24-012. Commissioner Arnold seconded the motion. The motion was carried by the following vote: Aye: 6 – Groves, Obinabo, Remley, Arnold, Savoie, and Bevill 2b Consideration of a Preliminary/Final Plat for the Bluffs Subdivision, being Tracts 1B1, 1B2, 1C1, and 1B3, Abstract 294, Robert Chowning Survey and Lot 1, Block 1, Cero Addition, located at 2417 Wilkes Drive and 6900 Pool Road, Case PC24-013 Christopher Pham presented case PC24-013 and briefed the Commission. The property meets all R-40 zoning requirements, and the zoning change was recently approved. Planning and Zoning Commission Minutes November 12, 2024 City of Colleyville Page 4 Clayton Redinger, Southlake, TX, the applicant spoke to the commission and stated he was available to answer any questions. There was discussion regarding the open space lots and the tree preservation easement. The public hearing was opened at 7:12 p.m. Bob Egan, 2410 Twelve Oaks Lane, spoke in support of the case, thanking city staff and the commission for their work on the property. With no one else wishing to speak, the public hearing was closed at 7:14 p.m. Vice-Chair Groves made a motion to approve Case PC24-013. Commissioner Savoie seconded the motion. The motion was carried by the following vote: Aye: 6 – Groves, Obinabo, Remley, Arnold, Savoie, and Bevill Nay: 2c Consideration of a Special Use Permit to allow for a fence on Lot 1, Block 1, Chelsea Park Addition, being located at 5000 Chelsea Drive, Case ZC24- 020 Kristopher Potts presented case ZC24-020 and briefed the Commission on the request. There is an existing fence that has existed in the location of the proposed fence, the applicant wishes to replace a wood fence with a new wood fence, being a corner lot the wood material does not meet the land development codes 25% opaque regulations. The SUP request is to allow the wood material instead of an opaque material such as iron. The applicant, Innocent Olengue, 5000 Chelsea Drive, addressed the Commission and gave his reasoning for the SUP request. The public hearing was opened at 7:18 p.m. With no one wishing to speak, the public hearing was closed at 7:18 p.m. Commissioner Obinabo made a motion to approve case ZC24-020. Planning and Zoning Commission Minutes November 12, 2024 City of Colleyville Page 5 Vice-Chair Groves seconded the motion. The motion was carried by the following vote: Aye: 6 – Groves, Obinabo, Remley, Arnold, Savoie, and Bevill Nay: 0 2d Consideration of a Rezoning from AG Agricultural to CC-1 Village Retail on Lot 2, Block 1, First Baptist Church Addition, being located at 1007 Church Street, Case ZC24-021 Kristopher Potts presented case ZC24-021 and briefed the Commission on the rezoning request. Zach Towery, 2504 Independence Road, the applicant, spoke on the case and stated they would address any questions the commission may have. The commission did not have any questions for the rezoning request. The public hearing was opened at 7:24 p.m. With no one wishing to speak, the public hearing was closed at 7:24 p.m. Commissioner Arnold made a motion to approve case ZC24-021. Commissioner Remley seconded the motion. The motion was carried by the following vote: Aye: 6 – Groves, Obinabo, Remley, Arnold, Savoie, and Bevill Nay: 0 – 2e Consideration of a Special Use Permit to allow for a fence on Lot 16, Block 8, Oak Crest Hills Addition, being located at 405 Oak Valley Drive, Case ZC24-022 Kristopher Potts presented case ZC24-022 and briefed the Commission on the SUP request. This fence is already built as they did receive a permit in error from the city. The fence does not meet the required side yard setback of 10 feet. The fence currently sits roughly 3 feet off the property line, the applicant is requesting the SUP Planning and Zoning Commission Minutes November 12, 2024 City of Colleyville Page 6 to allow the fence to remain in the current location. Sam Hanna, P.O. Box 1603, Colleyville TX, the applicant spoke on the case and gave their reasoning to allow the fence to remain. The property owner gave 18 feet of ROW to the city which allows room for any future sidewalk improvements along Bransford Rd. The Commission had questions regarding a piece of fabric/vinyl material that was placed over the fence to provide more privacy. This fabric being on the fence would make the fence not meet the 25 % opaque regulation required by the code. Vice- Chair Groves stated if the material was removed the fence would be allowed to stay; if additional privacy is wanted the Commission asked the home owner to plant live screening behind the fence. Osama Hanna, 405 Oak Valley Drive, the property owner addressed the Commission and stated he was willing to make those changes to the fence. The public hearing was opened at 7:31 p.m. With no one wishing to speak, the public hearing was closed at 7:31 p.m. Commissioner Savoie made a motion to approve case ZC24-022 with the condition that the vinyl material be removed from the fence, and if additional privacy is wanted to install shrubs or plant material for screening. Vice-Chair Groves seconded the motion. The motion was carried by the following vote: Aye: 6 – Groves, Obinabo, Remley, Arnold, Savoie, and Bevill Nay: 0 – 2f Consideration of a Special Use Permit to allow for a residential carport on Lot 8, Block 1, Arbor Estates Addition, being located at 2401 Spruce Court, Case ZC24-023 Jacquelyn Reyff presented case ZC24-023 and briefed the Commission on the proposed carport. Specifically regarding the design of the carport and the city’s land development code standards. This carport was built without a permit and does not meet the majority of the city’s requirements. Planning and Zoning Commission Minutes November 12, 2024 City of Colleyville Page 7 Joe Chiles, 2401 Spruce Court, the applicant, thanked the commission and city staff for being here and their hard work. He stated he has served on commissions and he understands what commissions do and go though. He apologized for building the carport without a permit; He was unaware he needed one. He is aware the carport is too large, too long, and too tall. The applicant was confused by his plat which did show a 15 foot build line, hence why he built it at that setback. He is more than willing to change the carport however possible to get it approved, including modifications to the design to make it meet code requirements. The public hearing was opened at 7:41 p.m. Keith Coburn, 5505 Sycamore Drive, spoke in opposition of the case. Mr. Coburn had concerns with the carport stating we cannot know the structural integrity of the carport as it was not permitted or inspected by City Staff. Fred Mills, 5400 Linden Court, spoke in opposition of the case. Mr. Mills thanked the commission for their efforts and work. There was discussion over this setting a precedent in their neighborhood as this is the second carport they have seen recently. There were also concerns over this carport not meeting city code. Janet Suedmeier, 2301 Mulberry Court, spoke in opposition of the case. Mrs. Suedmeier also had concerns about this setting a precedent in the neighborhood. Mrs. Suedmeier also stated there has been an increase in crime lately, and open air carports are not ideal as vehicles are more accessible than an enclosed garage. Eric Holland, 5500 Sycamore Drive, spoke in support of the case. Mr. Holland stated that Mr. Chiles has been making several upgrades to his property, all of which have increased the aesthetic value of the property. He also stated that the carport is mostly hidden behind the fence and that this could benefit the neighborhood by removing cars that would otherwise be parked in the street. Joe Chiles, 2401 Spruce Court, addressed the commission again thanking Eric Holland for his kind words for his case. He stated he would do anything required by the city to bring the carport into compliance. He is more than willing to bring it into compliance but has stopped for the time being waiting on approvals before doing any additional work. With no one else wishing to speak, the public hearing was closed at 7:57 p.m. There was discussion with the Commission that there was not malicious intent from Planning and Zoning Commission Minutes November 12, 2024 City of Colleyville Page 8 the applicant and it was an honest mistake. It is deficient in so many ways that the commission does not feel comfortable approving it as it stands. There are too many deviations from the land development code regulations. There was also discussion if the city would be able to verify structural integrity if the case was approved. Ben Bryner stated our construction inspectors would inspect the structure and confirm integrity if it were to be approved. Vice-Chair Groves made a motion to deny case ZC24-023. Commissioner Savoie seconded the motion. The motion was carried by the following vote: Aye: 6 – Groves, Obinabo, Remley, Arnold, Savoie, and Bevill Nay: 0 - Case ZC24-023 was denied 6-0 2g Consideration of an amendment to the Planned Unit Development - Commercial district for The Village at Colleyville for consideration of a specific use to be allowed on Lot 27 of the Village at Colleyville Addition, being located at 55 Main Street, Suite 100, Case ZC24-024 Jacquelyn Reyff presented case ZC24-024 and briefed the Commission on the currently allowed uses in the village per the existing PUD, and the proposed amendment of allowing religious institutions within the PUD. The commission asked if the applicant was present to answer a few questions, the applicant was not present. There was little discussion as the commission mainly had questions for the applicant. The public hearing was opened at 8:08 p.m. Janet Reed, 33 Main Street, spoke in opposition of the case. She specifically spoke about how this could increase the need for parking within the village as it is already limited. Debbie Pilgrim, 33 Main Street, spoke in opposition of the case, specifically regarding the entrance to the building, as it does not face a street and faces a walkway that is mainly residential. People visiting the Prayer Room will be walking by residences at Planning and Zoning Commission Minutes November 12, 2024 City of Colleyville Page 9 all hours according to the current hours of operation. With no one else wishing to speak, the public hearing was closed at 8:14 p.m. The Commission stated it doesn’t make sense for the city to deny occupancy to the property due to parking as any business that would come into the village would be required to use the same existing parking. There was discussion amongst the commission about the applicant not being present, therefore the commission would not be able to support this case without the answers to their questions. Commissioner Savoie made a motion to table case ZC24-024 to the December 9th Planning and Zoning Commission meeting. Vice-Chair Groves seconded the motion. The motion was carried by the following vote: Aye: 6 – Groves, Obinabo, Remley, Arnold, Savoie, and Bevill Nay: 0 2h Consideration of a Special Use Permit for a reduction in Parking on Lot 1, Block 1, Gonzalez Addition, being located at 6609 Colleyville Boulevard, Case ZC24-026 Jacquelyn Reyff presented case ZC24-026 and briefed the Commission on the SUP request for a parking reduction. The applicants, Russell and Preston Motz, 605 Clariden Ranch Road, spoke about their proposed business and provided an idea of how much parking would be required. The business would be a private baseball training facility. They are not anticipating requiring more than 9 people in the business at one point, and have worked out an agreement with an adjacent developer to receive additional parking in the future. The public hearing was opened at 8:21 p.m. Alka Mosy, 6607 Colleyville Boulevard did not wish to speak, but wanted to voice her support for the case. With no one wishing to speak, the public hearing was closed at 8:24 p.m. Planning and Zoning Commission Minutes November 12, 2024 City of Colleyville Page 10 Commissioner Obinabo made a motion to approve case ZC24-024. Commissioner Savoie seconded the motion. The motion was carried by the following vote: Aye: 6 – Groves, Obinabo, Remley, Arnold, Savoie and Bevill Nay: 0 - 4. CITIZEN COMMENTS The public forum opened at 8:25 p.m. With no one wishing to speak, the public forum closed at 8:26 p.m. 5. ADJOURNMENT The meeting adjourned at 8:26 p.m. The minutes were written and prepared by: Kristopher Potts Kristopher Potts Planner The meeting minutes were approved on December 9, 2024 by a vote of 5-0. City of Colleyville Page 1 CITY OF COLLEYVILLE PLANNING AND ZONING COMMISSION WORKSESSION MINUTES 100 Main Street, Colleyville, Texas, 76034 NOVEMBER 25, 2024 CALL MEETING TO ORDER EXECUTIVE CONFERENCE ROOM The City of Colleyville Planning and Zoning Commission Worksession Meeting was called to order by Chair Bevill on November 25, 2024, at 6:15 p.m. Roll Call Present: Claudia Bevill, David Groves, Richard Remley, Jerome Obinabo, and Brandon Arnold Absent: Sayeda Syed Staff Present: Ben Bryner, Jacquelyn Reyff, Chris Pham, and Kris Potts Also Present: Fire Marshal, Rob Mckeown, Attorney, Sarah Ross, and City Engineer Larry Wright 2. WORKSESSION AGENDA ITMES 2a Presentation and discussion of a Replat for Lot 1, Block A, Alverson Addition, being located at 605 Beverly Drive, Case PC24-014 Jacquelyn Reyff briefed the Commission on the proposed Replat. There was discussion regarding why the plat was needed, and staff explained it is intended to clean up property lines. 2b Presentation and discussion of an amendment to a Planned Unit Development – Commercial Ordinance to allow for office and medical office buildings, being Tract 1, Abstract 1154, R H McEwing Survey, located at 8060 Precinct Line Road, Case ZC24-027 Planning and Zoning Commission Worksession Minutes November 25, 2024 City of Colleyville Page 2 Chris Pham briefed the Commission on the proposed PUD Amendment. There was discussion regarding the existing home on the property and what the applicant intends to do with the 2 existing buildings. There was also discussion regarding the applicant’s request to lower the masonry requirement from 90% to 63%. 2c Presentation and discussion of a Special Use Permit to allow for a Daycare Center on a portion of Lot 1, Block 1, Towne Center Animal Hospital, located at 4313 Colleyville Boulevard, Case ZC24-028 Kris Potts briefed the Commission on the proposed Special Use Permit request. There was discussion regarding the minimum distances required between a liquor store located at the corner of Brown Trail and Colleyville Boulevard and the proposed daycare. The commission had questions regarding ownership of the common Access Easement and the proposed drive lanes connecting with nearby businesses. 2d Presentation and discussion of a change of zoning from AG Agricultural to CC-1 Village Retail, being Tract 2P, Abstract 973, Absalom J Lott Survey, located at 6312 Colleyville Boulevard, Case ZC24-029 Jacquelyn Reyff briefed the Commission on the rezoning request. There was discussion regarding if there was a potential use and or tenant for the proposed development yet. Larry Wright also spoke on the case regarding the drainage and some of the development challenges that the property has; The Army Corps of Engineers must be contacted to approve the work being done due to the blue line stream stream going through the property. 3. ADJOURMENT The meeting adjourned at 6:57 p.m. The minutes were written and prepared by: Kris Potts Planner The meeting minutes were approved on December 9th, 2024 by a vote of 5-0. RESOLUTION R-24-5000 A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF DECEMBER 17, 2024 WHEREAS, City Council has taken action on certain items on the agenda under Business. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 17TH DAY OF DECEMBER 2024. Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Kimberly Holt Gunderson, Place 5 Aye ATTEST: CITY OF COLLEYVILLE Christine Loven Bobby Lindamood City Secretary, TRMC Mayor