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HomeMy WebLinkAboutCity Council-Minutes-9/3/2013 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, September 3, 2013 City Council Chambers PRE COUNCIL MEETING EXECUTIVE SESSION 5:30 P.M. EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER PC-1 Discussion of Entryway Marker Designs PC-2 Discussion of a worksession regarding sidewalks PC-3 Discussion of construction and maintenance standards for fences and screening walls in the Land Development Code PC-4 Discussion of proposed amendments to Chapter 8-Plat Review Procedures in the Land Development Code PC-5 Presentation of the Colleyville Economic Development Corporation Annual Activity Report PC-6 Presentation of the Quarterly Investment Report for June 30, 2013 PC-7 Discussion of the September 3, 2013, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities City of Colleyville Page 1 City Council Agenda September 3, 2013 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect 7:00 P.M. - RECEPTION - BRIAN RILEY - FIRE CHIEF RESUME REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Jeff Strickland, Colleyville Assembly of God PLEDGE OF ALLEGIANCE: Colleyville Fire Department Honor Guard 2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-13-3661 3. OATH OF OFFICE 3a Administration of the Oath of Office to Fire Chief Brian Riley 4. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition 5. CONSENT: READING AND PUBLIC HEARING - Resolution R-13-3662 5a Approval of the minutes of the City Council Worksession of August 13, 2013 5b Approval of the minutes of the regular City Council meeting of August 20, 2013 5c Adopting the Economic Development Capital Improvement Program (EDCIP) for the Fiscal Years 2014-2018 (FY 2014-2018) of the Colleyville Economic Development Corporation City of Colleyville Page 2 City Council Agenda September 3, 2013 5d Approval to extend an ongoing annual agreement with Autobahn Motor Cars to sponsor the loan of a vehicle to the Colleyville Police Department for the expressed use of the Colleyville Heritage High School Resource Officer 5e Approval of the annual review of the City of Colleyville Investment Policy 5f Approval of the Colleyville Economic Development Corporation Bylaws 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a Ordinance O-13-1881 Request for approval of a Special Use Permit for alcoholic beverage sales for off-premises consumption on Lot 7A, Block 2, Village Park Addition located at 4801 Colleyville Boulevard. Approval of a Special Use Permit for alcoholic beverage sales for on-premises consumption on Lots 1R1, 4, 5A, 6A, 7A, and 9R, Block 2, Village Park Addition located at 4701, 4709, 4717, 4725, 4801, and 4843 Colleyville Boulevard, Case ZC13-009 6b Ordinance O-13-1882 Adoption of the proposed Fiscal Year 2014 (FY 2014) budget 6c Ordinance O-13-1883 Adoption of the Ad Valorem Tax Rate for Fiscal Year 2014 (FY 2014) 6d Ordinance O-13-1884 Adoption of the Colleyville Economic Development Corporation Fiscal Year 2014 (FY 2014) Budget 6e Ordinance O-13-1885 Request for approval to amend Part II, Chapter 2- Administration, Article II- Finance, Division 1, Sec. 2-26 of the Colleyville, Texas, Code of Ordinances, which sets fees and charges for City services 6f Ordinance O-13-1886 Amending Ordinance O-12-1850 relating to the Fiscal Year 2013 budget 7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA City of Colleyville Page 3 City Council Agenda September 3, 2013 8. REPORTS Zoning Board of Adjustment Meeting Minutes - May 15, 2013 Sign Board of Appeals Meeting Minutes - July 9, 2013 Planning and Zoning Commission Meeting Minutes - July 22, 2013 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR SEPTEMBER 3, 2013 - Reading and Public Hearing - Resolution R- 13-3663 10. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, August 30, 2013 by 5:00 p.m. Amy Shelley, TRMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 4 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, September 3, 2013 City Council Chambers Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to order on September 3, 2013 at 5:32 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart. City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Police Chief Mike Holder, Captain Robert Hinton, Economic Development Director Marty Wieder, Parks and Recreation and Library Director Mary Rodne, Human Resources Director Michelle Reyes, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Finance Manager Karen Hines, Community Development Director Ron Ruthven, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Matthew Butler, and City Secretary Amy Shelley. PC-1 Discussion of Entryway Marker Designs City Manager Jennifer Fadden presented this item and briefing for the City Council. City Council stated they preferred sign option B, with the lettering to align in a straight line, rather than to be staggered. PC-2 Discussion of a worksession regarding sidewalks City Council decided that Tuesday, November 12, 2013 at 6:00 p.m. would be ideal for the worksession to discuss sidewalks. PC-3 Discussion of construction and maintenance standards for fences and screening walls in the Land Development Code Community Development Director Ron Ruthven presented this item and briefing for the City Council. Councilmember Wollin questioned staff regarding if the notification days would be 10 calendar days or 10 business days. Director Ruthven replied 10 calendar days. Councilmember Short questioned staff regarding the types of fences being considered. Director Ruthven replied all fences everywhere. City of Colleyville Page 1 City Council Minutes September 3, 2013 Councilmember Hall questioned staff regarding if there are a lot of complaints regarding fences in disrepair. Director Ruthven replied just a few complaints, not many. Councilmember Hart questioned staff regarding how complaints regarding fences are enforced. Director Ruthven replied those complaints would be handled by code enforcement, who in return would decide what is to be considered in disrepair. Councilmember Hall questioned staff regarding if the fencing standards would be retroactive to current fences in disrepair. Director Ruthven replied there is a clause, included in the code, for retroactivity. Mayor Pro Tem Taylor questioned staff regarding commercial fencing, would the fence be inspected upon the new certificate of occupancy. Director Ruthven replied yes. Mayor Kelly stated this would apply to subdivision fences that are failing. Councilmember Short questioned staff regarding how the fence would be tested for the wind load for which it is designed. Director Ruthven stated staff will get an expert opinion, if it becomes an issue. Councilmember Mogged questioned staff regarding the value for limiting the building materials for fencing. Director Ruthven replied City Council may want to make exceptions to materials, as long as the structural integrity of the fence remains in place. Mayor Kelly stated if the maintenance standards are in place, then the homeowner can replace and make repairs as necessary. Mayor Pro Tem Taylor stated he would like to leave in the option for pressure treated wood. Mayor Kelly questioned staff regarding if there will be any inspection issues. Director Ruthven replied he would like the permit applicant to sign an acknowledgement form which indicates the fencing will meet the requirements of the code, to ensure it is constructed correctly. Mayor Kelly questioned staff regarding if this should require an ordinance rather than a recommendation. Director Ruthven replied he would prefer it being codified as an ordinance. Councilmember Short questioned staff regarding what happens when the final inspection is completed and passed and then the fencing fails. Mayor Kelly stated there is typically a warranty period with the builder. Director Ruthven replied the City of Colleyville Page 2 City Council Minutes September 3, 2013 signed acknowledgement form should take care of any issues outside of the builder’s construction. Mayor Kelly stated he did not want to be too onerous with fencing standards such that homeowners or builders do not apply for a permit. Mayor Pro Tem Taylor stated not having an issue for wood being for residential uses; however, he stated he would like to have different standards for commercial, such as steel being used as the recommended standard for fence posts. Mayor Kelly questioned staff regarding if there is anything missing for the engineering side. Public Works Director Bob Lowry replied he did not have any issues on the engineering side. Mayor Pro Tem Taylor stated he did not know how the measurement in the ground will be taken, since there are no pre-inspections done. Councilmember Hart stated most work being done is going to have to be done using the honor system, but that these proposed amendments are the only logical way to enforce this. Councilmember Mogged questioned staff regarding if a sealed plan will be required for masonry fences. Director Ruthven replied yes, but only an engineered seal, rather than an architect. Councilmember Mogged questioned staff regarding the cost for having those plans sealed by an engineer. Director Ruthven replied approximately $500. City Manager Jennifer Fadden added a reputable builder will have those plans engineered. PC-4 Discussion of proposed amendments to Chapter 8-Plat Review Procedures in the Land Development Code Community Development Director Ron Ruthven presented this item and briefing for the City Council. Councilmember Hart questioned staff regarding who is “staff” in the approval process. Director Ruthven replied the Community Development Director. City Manager Jennifer Fadden added the plat would go through a multi-level review by a number of staff members such as the Development Review Committee. Councilmember Short questioned staff regarding if there are any current issues with the approval process. Director Ruthven explained the developers currently do not like the waiting period between the preliminary and final plat approval. City of Colleyville Page 3 City Council Minutes September 3, 2013 Councilmember Short questioned staff regarding if there will be an appeal process. Director Ruthven replied yes. Councilmember Mogged stated he liked the proposed changes, especially since it will help the developer proceed forward. Mayor Kelly stated if there are any issues, the developer can take it to the Planning and Zoning Commission and then further to City Council, if necessary. Councilmember Hart stated the efficiencies from this will let the development community know that the City is ready for development. Councilmember Wollin questioned staff regarding the timeline for the appeal process. Director Ruthven stated the provision is listed on page 8-4 for the specific appeal procedures. City Manager Jennifer Fadden explained that F(2) outlines the deadline of 10 days, outlined on the bottom of page 8-4. Councilmember Wollin questioned staff regarding if notification is given to the residents of the proposed plat. Director Ruthven replied no. Mayor Pro Tem Taylor stated his concern is citizen perception about something being done without them knowing about it. He questioned staff regarding how this problem will be alleviated. Director Ruthven replied if the Planning and Zoning Commission approves the plat, then the action is final; however, if the Planning and Zoning Commission denies the plat, the applicant has the option to appeal to City Council. Mayor Kelly stated this will eliminate the need for the plat to be placed on an agenda if the plat has to be approved because it meets the code. Mayor Pro Tem Taylor stated there has been great debate in the formulation of a plat with citizen input. Mayor Pro Tem Taylor questioned staff regarding if a plat for a PUD-Planned Unit Development is an exception. Director Ruthven stated the plat must meet the requirements of the PUD ordinance before it could be approved. Mayor Pro Tem Taylor questioned staff regarding if the PUD requirements are finalized through City Council. Director Ruthven replied yes. Mayor Kelly stated this will eliminate one additional step for the plat approval, since the PUD requirements are met. Director Ruthven stated if the City Council would like to see this information, the Planning and Zoning Commission briefing can be listed in the Reports section of the City Council agenda. City of Colleyville Page 4 City Council Minutes September 3, 2013 Mayor Pro Tem Taylor stated he likes the proposed changes, and stated if it does not work, the standards can be changed, again. Mayor Kelly questioned staff regarding if the PUD conditions are outlined on the actual plat. Director Ruthven replied no. Mayor Pro Tem Taylor questioned staff regarding if the plat itself outlines easements, setbacks, right-of-way, and such. Director Ruthven replied yes. Mayor Kelly stated even though the conditions are not outlined on the plat, those conditions must still be met. Mayor Pro Tem Taylor questioned the city manager regarding if she is good with the proposed changes. City Manager Jennifer Fadden replied yes. Councilmember Hart questioned City Attorney Matthew Butler regarding if he is good with the proposed changes. City Attorney Matthew Butler replied yes. PC-5 Presentation of the Colleyville Economic Development Corporation Annual Activity Report No discussion was needed for this item. PC-6 Presentation of the Quarterly Investment Report for June 30, 2013 No discussion was needed for this item. PC-7 Discussion of the September 3, 2013, City Council regular agenda items Mayor Kelly adjourned the Pre Council meeting at 6:29 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Kelly at 7:32 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor and Councilmembers Carol Wollin, Stan Hall, Chuck Mogged, Jody Short, and Tom Hart. City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Police Chief Mike Holder, Captain Robert Hinton, Fire Chief Brian Riley, Economic Development Director Marty Wieder, Human Resources Director Michelle Reyes, Finance Manager Karen Hines, Parks and Recreation and Library Director Mary Rodne, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Community Development Director Ron Ruthven, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Matthew Butler, and City Secretary Amy Shelley. City of Colleyville Page 5 City Council Minutes September 3, 2013 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Kelly explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. The meeting was recessed at 6:29 p.m. and reconvened at 6:30 p.m. 7:00 P.M. - RECEPTION - BRIAN RILEY - FIRE CHIEF INVOCATION: Pastor Jeff Strickland, Colleyville Assembly of God PLEDGE OF ALLEGIANCE: Colleyville Fire Department Honor Guard 2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-13-3661 Mayor Kelly read Resolution R-13-3661 in its entirety. Mayor Kelly opened the public hearing at 7:37 p.m. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 7:37 p.m. Mayor Pro Tem Taylor moved to approve Resolution R-13-3661. Councilmember Wollin seconded the motion. The motion to approve carried by the following vote: City of Colleyville Page 6 City Council Minutes September 3, 2013 Aye: 7 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart 3. OATH OF OFFICE 3a Administration of the Oath of Office to Fire Chief Brian Riley City Secretary Amy Shelley administered the Oath of Office to Fire Chief Brian Riley. 4. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition There were no announcements, proclamations, or presentations. 5. CONSENT: READING AND PUBLIC HEARING - Resolution R-13-3662 5a Approval of the minutes of the City Council Worksession of August 13, 2013 5b Approval of the minutes of the regular City Council meeting of August 20, 2013 5c Adopting the Economic Development Capital Improvement Program (EDCIP) for the Fiscal Years 2014-2018 (FY 2014-2018) of the Colleyville Economic Development Corporation 5d Approval to extend an ongoing annual agreement with Autobahn Motor Cars to sponsor the loan of a vehicle to the Colleyville Police Department for the expressed use of the Colleyville Heritage High School Resource Officer 5e Approval of the annual review of the City of Colleyville Investment Policy 5f Approval of the Colleyville Economic Development Corporation Bylaws Mayor Kelly read Resolution R-13-3662 in its entirety. Mayor Kelly opened the public hearing at 7:41 p.m. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 7:41 p.m. City of Colleyville Page 7 City Council Minutes September 3, 2013 Councilmember Hall moved to approve Resolution R-13-3662. Councilmember Hart seconded the motion. The motion to approve carried by the following vote: Aye: 7 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart Mayor Kelly thanked Autobahn Motor Cars for their sponsorship of the school resource vehicle for the last nine years. 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a Ordinance O-13-1881 Request for approval of a Special Use Permit for alcoholic beverage sales for off-premises consumption on Lot 7A, Block 2, Village Park Addition located at 4801 Colleyville Boulevard. Approval of a Special Use Permit for alcoholic beverage sales for on-premises consumption on Lots 1R1, 4, 5A, 6A, 7A, and 9R, Block 2, Village Park Addition located at 4701, 4709, 4717, 4725, 4801, and 4843 Colleyville Boulevard, Case ZC13-009 Mayor Kelly read the caption of Ordinance O-13-1881. Community Development Director Ron Ruthven presented the item and briefed the City Council. Mayor Kelly opened the public hearing at 7:50 p.m. Scott Woodruff, Senior Vice President – Asset Management Centennial Real Estate Company, LLC, came forward to present the agenda item and brief City Council. There were no others present wishing to speak and Mayor Kelly closed the public hearing at 7:52 p.m. Councilmember Hall questioned staff regarding Goody Goody and its Special Use Permit (SUP). Director Ruthven explained this request would not affect Goody Goody’s SUP. He further added that the existing landmark sign would be changed based on this request. Mayor Kelly stated having concerns for the restaurant overlay district in terms of it not having a timeframe and blanket approvals. He stated over time, with blanket approvals, there may be some facilities that are not appropriate for Colleyville. City of Colleyville Page 8 City Council Minutes September 3, 2013 Mayor Kelly questioned Mr. Woodruff regarding if there could be consideration given to an expiration for the blanket approval of the SUP. Mr. Woodruff stated having concerns with an expiration of the SUP, since each applicant, such as a restaurant, would have to then ask for additional approvals. He stated if future uses such as a church are put in place, then the shopping center is limited by its uses. Mayor Kelly stated if the shopping center did not stay within the ownership of Mr. Woodruff, then there may be issues. Mr. Woodruff stated he cannot guarantee that, but he assured City Council that he is restricted from certain tenants with the Whole Foods lease. He added that the SUP expiration could be linked to the Whole Foods certificate of occupancy. Councilmember Hart concurred with Mayor Kelly’s reservations of the control over the future tenants and with the blanket SUP request, especially if the shopping center owner changes. Councilmember Hall stated if the SUP is connected to the Whole Foods lease, then that may eliminate those concerns. Mayor Pro Tem Taylor questioned Mr. Woodruff regarding how much of a restraint is held by Whole Foods. Mr. Woodruff stated the document is lengthy, but that this shopping center is restricted to be operated as a Class A center. Mayor Pro Tem Taylor concurred with the expiration of the SUP being linked to the certificate of occupancy for Whole Foods. Councilmember Wollin questioned Mr. Woodruff regarding the electrical charging station. Mr. Woodruff stated they are 18 inches wide and three feet tall and that Whole Foods will actually install the devices. Councilmember Wollin stated she would like for the stations to blend in with the actual design of the building. 6b Ordinance O-13-1882 Adoption of the proposed Fiscal Year 2014 (FY 2014) budget Mayor Kelly read the caption of Ordinance O-13-1882. Strategic Services Manager Adrienne Lothery presented the item and briefed the City Council. Mayor Kelly opened the public hearing at 8:08 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:08 p.m. Mayor Kelly questioned staff regarding the overall development of the budget. Manager Lothery explained the process of the strategic budget. City of Colleyville Page 9 City Council Minutes September 3, 2013 Mayor Kelly explained that citizen input is necessary for the planning of the budget. Councilmember Wollin questioned staff regarding the Charter requirements of the fund balance. Manager Lothery replied that a 90 day reserve is required; however the fund balance of the General Fund is currently at 102 days over the 90 day minimum, in the proposed budget. City Manager Jennifer Fadden clarified this reserve requirement is outlined in the City’s Investment Policy, rather than the City’s Charter. Councilmember Wollin stated the City’s retirement system is fully funded, and therefore does not have any unfunded liability. Mayor Kelly thanked staff for the many hours dedicated in putting together the budget. Councilmember Mogged stated the budget really addresses the infrastructure needs for the long term planning and goals to improve the 43½ miles of unimproved streets. Councilmember Hart concurred with Mayor Kelly, and thanked staff regarding the hours worked on the budget. He added City Council worked diligently on the human resources component of this budget to ensure the City is properly staffed. 6c Ordinance O-13-1883 Adoption of the Ad Valorem Tax Rate for Fiscal Year 2014 (FY 2014) Mayor Kelly read the caption of Ordinance O-13-1883. Assistant City Manager and Chief Financial Officer Terry Leake presented the item and briefed the City Council. Mayor Kelly opened the public hearing at 8:17 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:17 p.m. Mayor Kelly questioned staff regarding the average property value versus that from last year, and how does that compare to services received by the residents. Assistant City Manager and Chief Financial Officer Terry Leake explained those values and services received by the residents of Colleyville. Mayor Kelly added the services received far outweigh the property taxes received. City of Colleyville Page 10 City Council Minutes September 3, 2013 6d Ordinance O-13-1884 Adoption of the Colleyville Economic Development Corporation Fiscal Year 2014 (FY 2014) Budget Mayor Kelly read the caption of Ordinance O-13-1884. Assistant City Manager and Chief Financial Officer Terry Leake presented the item and briefed the City Council. Mayor Kelly opened the public hearing at 8:25 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:25 p.m. Mayor Kelly questioned staff regarding how much has been saved by using the Colleyville Tomorrow Fund versus a separate loan. Assistant City Manager and Chief Financial Officer Terry Leake replied approximately $50,000. Councilmember Wollin stated the Senior Center survey is available online and she stressed that it is important to have citizen input. Councilmember Mogged questioned staff regarding how long the survey will be available online. Assistant City Manager and Chief Financial Officer Terry Leake replied until midnight on September 16, 2013. Councilmember Wollin stated the survey is easy to take. 6e Ordinance O-13-1885 Request for approval to amend Part II, Chapter 2- Administration, Article II- Finance, Division 1, Sec. 2-26 of the Colleyville, Texas, Code of Ordinances, which sets fees and charges for City services Mayor Kelly read the caption of Ordinance O-13-1885. Strategic Services Manager Adrienne Lothery presented the item and briefed the City Council. Mayor Kelly opened the public hearing at 8:29 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:29 p.m. Mayor Kelly questioned staff regarding if some of these fees are being updated to properly account for staff services. Manager Lothery replied yes. City of Colleyville Page 11 City Council Minutes September 3, 2013 6f Ordinance O-13-1886 Amending Ordinance O-12-1850 relating to the Fiscal Year 2013 budget Mayor Kelly read the caption of Ordinance O-13-1886. Strategic Services Manager Adrienne Lothery presented the item and briefed the City Council. Mayor Kelly opened the public hearing at 8:32 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:32 p.m. Councilmember Hall questioned staff regarding if the left over funds may be moved to wherever it is deemed appropriate. Mayor Kelly explained the remaining funds are placed into the general surplus reserve, which will then be re- appropriated, sometime later in the year, rather than adjusting multiple department budgets. 7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There was no one present wishing to speak. 8. REPORTS Zoning Board of Adjustment Meeting Minutes - May 15, 2013 Sign Board of Appeals Meeting Minutes - July 9, 2013 Planning and Zoning Commission Meeting Minutes - July 22, 2013 Councilmember Wollin stated the Zoning Board of Adjustment Meeting minutes for the May 15, 2013 meeting are missing the motion made on the last page. Community Development Director Ron Ruthven stated he would check with staff and review the minutes. 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR SEPTEMBER 3, 2013 - Reading and Public Hearing - Resolution R-13- 3663 This resolution was not needed. 10. ADJOURNMENT City of Colleyville Page 12 City Council Minutes September 3, 2013 There being no further business before the City Council, Councilmember Mogged moved to adjourn, and Councilmember Hart seconded the motion. The motion to adjourn carried by the following vote: Aye: 7 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Stan Hall, Chuck Mogged, Jody Short, and Tom Hart Mayor Kelly adjourned the City Council meeting at 8:35 p.m. APPROVED BY A VOTE OF ________ AYES, ________ NAYS, AND ________ ABSTENTIONS ON THIS THE ________ DAY OF _______________ _____. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary City of Colleyville Page 13