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HomeMy WebLinkAboutCity Council-Minutes-9/4/2024 City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL AGENDA 100 Main Street, Colleyville, Texas, 76034 WEDNESDAY, SEPTEMBER 4, 2024 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Discussion of the Recreation Center Master Plan WS-2 Discussion of a sex offender ordinance WS-3 Discussion of the Bransford Road Trail WS-4 Presentation and discussion of Wayfinding Signage Phase II WS-5 Discussion of the September 4, 2024, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:00 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Lanre Sobo, Glory House PLEDGE OF ALLEGIANCE: City Attorney Nicole Corr City Council Agenda September 4, 2024 City of Colleyville Page 2 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-24-4965 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-24-4966 4a Approval of the minutes of the regular City Council meeting of August 20, 2024 4b Approval of the City Council Rules of Procedure 4c Adoption of the Colleyville Economic Development Corporation Fiscal Year 2025 Budget 4d Adopting the Economic Development Capital Improvement Program (EDCIP) for the Fiscal Years 2025-2029 of the Colleyville Economic Development Corporation 5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a Ordinance O-24-2293 Adoption of the proposed Fiscal Year 2025 budget 5b Ordinance O-24-2294 Adoption of the Ad Valorem Tax Rate for Fiscal Year 2025 5c Ordinance O-24-2295 Amending the City’s fee schedule by amending and restating Section 2- 26 of the Colleyville, Texas, Code of Ordinances, establishing fees and charges for City services 5d Ordinance O-24-2296 An ordinance amending Section 3 - Service Charges of the Water and Sewer Policy and Procedure Manual as contained in the Code of Ordinances, to implement updated base rates 5e Ordinance O-24-2297 Approval of a negotiated settlement between the Atmos Cities Steering Committee and Atmos Energy Corp., Mid-Tex Division regarding the company's 2024 Rate Review Mechanism filing and adopting tariffs reflecting rate adjustments consistent with the negotiated settlement 6. RESOLUTION(S): READING AND PUBLIC HEARING City Council Agenda September 4, 2024 City of Colleyville Page 3 6a Resolution R-24-4967 Approval of an advanced funding agreement with the Texas Department of Transportation for a Highway Safety Improvement Project 7. CITIZEN COMMENTS 8. REPORTS Colleyville Center Advisory Committee Minutes - May 13, 2024 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR WEDNESDAY, SEPTEMBER 4, 2024 - READING AND PUBLIC HEARING - RESOLUTION R-24-4968 10. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, August 30, 2024 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL MINUTES 100 Main Street, Colleyville, Texas, 76034 WEDNESDAY, SEPTEMBER 4, 2024 Mayor Bobby Lindamood called the Colleyville City Council Worksession to order on Wednesday, September 4, 2024, at 5:30 p.m. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, and Kimberly Holt Gunderson. Absent: Councilmember Tim Raine. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Assistant Police Chief Hillary Wreay, Police Detective Nick Garcia, Fire Chief Mark Cantrell, Finance Director Matt Poston, Parks and Recreation Director Lisa Escobedo, Library Director Jack Pawlowski, Public Works Director Amber Beard, City Attorney Nicole Corr, and City Secretary Christine Loven. WS-1 Discussion of the Recreation Center Master Plan Assistant City Manager Mark Wood presented a project summary, options, and costs for the expansion of the recreation center. There was discussion of each option, the needs and wants of the community, and the financial impact. Steven Hill, Brown Reynold Watford Architects, the City’s consultant for the Recreation Center masterplan and conceptual study, answered questions regarding the preliminary pricing estimates provided for the project estimates. At the direction of the City Council, more details will be provided regarding the conceptual plans and a referendum will be placed on the May 2025 General Election for financing the recreation center expansion. WS-2 Discussion of a sex offender ordinance City Attorney Nicole Corr provided an overview of a sex offender ordinance and the ordinance prohibits registered sex offenders from being within a certain proximity of a child safety zone. She also stated in past years there have been constitutional challenges to sex offender ordinances however; the courts have provided clear parameters for drafting a legal and defendable ordinance. Attorney Corr provided content for a proposed sex offender ordinance, noting what is legally allowable and what is not. City Council Minutes September 4, 2024 City of Colleyville Page 2 Following discussion, City Council directed staff to move forward with bringing an ordinance before the City Council, and requested there be notification language included in the ordinance. WS-3 Discussion of the Bransford Road Trail Public Works Director Amber Beard stated all bids for this project were rejected in October 2022, due to changes in the scope, which needed to be made. This project will now have a reduced trail width and a reduction in the drainage improvements, but will be bid for construction in FY25. WS-4 Presentation and discussion of Wayfinding Signage Phase II Assistant City Manager Adrienne Lothery presented this item, which provides for the addition of three and replacement of seven wayfinding signs throughout the City at a cost of approximately $7,000 each. Following discussion, City Council directed staff to move forward as presented. WS-5 Discussion of the September 4, 2024, City Council regular agenda items There was no discussion of this item. Mayor Lindamood adjourned the Worksession at 6:33 p.m. and called the Executive Session to order. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect City Council Minutes September 4, 2024 City of Colleyville Page 3 There was no action taken and Mayor Lindamood adjourned Executive Session at 7:03 p.m. Mayor Lindamood called the regular meeting of the City Council to order at 7:14 p.m. and called the roll. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, and Kimberly Holt Gunderson. Absent: Councilmember Tim Raine. INVOCATION: Pastor Lanre Sobo, Glory House PLEDGE OF ALLEGIANCE: City Attorney Nicole Corr 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-24-4965 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Mayor Lindamood and the City Council provided announcements regarding community news and upcoming events. 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-24- 4966 4a Approval of the minutes of the regular City Council meeting of August 20, 2024 4b Approval of the City Council Rules of Procedure 4c Adoption of the Colleyville Economic Development Corporation Fiscal Year 2025 Budget 4d Adopting the Economic Development Capital Improvement Program (EDCIP) for the Fiscal Years 2025-2029 of the Colleyville Economic Development Corporation Mayor Lindamood read Resolution R-24-4966 in its entirety. Deputy Mayor Pro Tem Scotty Richardson stated a correction to the minutes has been made, noting it was the name of a developer. City Council Minutes September 4, 2024 City of Colleyville Page 4 City Secretary Christine Loven was available for questions regarding 4a and 4b. Finance Director Matt Poston presented items 4c and 4d. There were no questions and Mayor Lindamood opened and closed the public hearing without any speakers. Councilmember Graves made a motion to approve Resolution R-24-4966, seconded by Councilmember Alphonso. The motion was approved by the following vote: Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, and Kimberly Holt Gunderson. Absent: 1 – Councilmember Tim Raine. 5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a Ordinance O-24-2293 Adoption of the proposed Fiscal Year 2025 budget Mayor Lindamood read the caption of Ordinance O-24-2293. Finance Director Matt Poston presented the proposed budget noting this has been a six-month process with City Council and staff working together. He noted the priorities of the budget are fiscal responsibility, public safety, quality of service and programs, infrastructure maintenance and beautification, recreation and open space enhancements, and economic development. He also noted the 7% homestead exemption is implemented in this budget to provide relief for homeowners from the burden of property taxes. Director Poston stated the proposed budget is built on a $1 million increase in property tax, which equates an approximate 7% increase. There were no questions and Mayor Lindamood expressed his appreciation to City Council and staff for their diligence in controlling costs and working together. Mayor Lindamood opened and closed the public hearing without any speakers. This was a first reading and no action was taken. City Council Minutes September 4, 2024 City of Colleyville Page 5 5b Ordinance O-24-2294 Adoption of the Ad Valorem Tax Rate for Fiscal Year 2025 Mayor Lindamood read the caption of Ordinance O-24-2294. Finance Director Matt Poston stated in conjunction with adopting the annual budget, City Council is required to adopt an ad valorem tax rate. He noted the Texas Property Tax Code requires taxing units to comply with "Truth-in-Taxation" laws when setting tax rates. Required calculations include a no-new-revenue tax rate, which provides for the same amount of property tax revenues collected as in the previous tax year, excluding amounts collected from newly developed property, and a voter-approval rate, which represents the highest rate the City could adopt without calling for a public vote. The calculated FY2025 no-new-revenue tax rate is $0.237097/$100 valuation, and the voter-approval rate is $0.292915/$100 valuation. He stated the proposed $0.276204/$100 valuation, tax rate is higher than the no-new-revenue rate but lower than the voter-approval rate and is $0.015213, over the current $0.260991. Mayor Lindamood opened the public hearing. Sayeda Syed, 6705 Sapphire Circle N, asked questions regarding the median house value in Colleyville, and the percentage of funds exempted. There were no others wishing to speak and Mayor Lindamood closed the public hearing. This was a first reading and no action was taken. 5c Ordinance O-24-2295 Amending the City’s fee schedule by amending and restating Section 2- 26 of the Colleyville, Texas, Code of Ordinances, establishing fees and charges for City services Mayor Lindamood read the caption of Ordinance O-24-2295. Finance Director Matt Poston stated the City’s fee schedule is reviewed annually. This year, the only changes are for the Library, and they are small housekeeping items. There were no questions and Mayor Lindamood opened and closed the public hearing without any speakers. This was a first reading and no action was taken. City Council Minutes September 4, 2024 City of Colleyville Page 6 5d Ordinance O-24-2296 An ordinance amending Section 3 - Service Charges of the Water and Sewer Policy and Procedure Manual as contained in the Code of Ordinances, to implement updated base rates Mayor Lindamood read the caption of Ordinance O-24-2296. Finance Director Matt Poston stated City operating costs are established annually as part of the budget process. The FY 2025 water and wastewater base rates have been calculated based on the revenue necessary to cover the proposed FY 2025 operating costs. The proposed water rate changes represent a total monthly base rate increase of $2.02, for customers with a 1" meter and smaller, which is the majority of the City's residential base. Other increases based on meter size are also included in the ordinance. The proposed increase to wastewater base rates are $0.75 increase for residential customers and a $0.75 increase for nonresidential customers. Director Poston stated there is no change proposed for the Capital Project Rate. There were no questions and Mayor Lindamood opened and closed the public hearing without any speakers. This was a first reading and no action was taken. 5e Ordinance O-24-2297 Approval of a negotiated settlement between the Atmos Cities Steering Committee and Atmos Energy Corp., Mid-Tex Division regarding the company's 2024 Rate Review Mechanism filing and adopting tariffs reflecting rate adjustments consistent with the negotiated settlement Mayor Lindamood the caption of Ordinance O-24-2297. Assistant City Manager Adrienne Lothery stated Colleyville is one of the member cities of the Atmos Steering Committee, reviewed the strength and efficiency of the Committee, and provided an overview of the rate making process and the Rate Review Mechanism, (RRM). Manager Lothery stated the Committee reviewed the annual rate increase put forth by Atmos and recommends a negotiated a settlement, which would allow Atmos to receive an increase of $164.7 million, a reduction of $32.1 million compared to the original request. There were no questions and Mayor Lindamood opened and closed the public hearing without any speakers. This was a first reading and no action was taken. City Council Minutes September 4, 2024 City of Colleyville Page 7 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-24-4967 Approval of an advanced funding agreement with the Texas Department of Transportation for a Highway Safety Improvement Project Mayor Lindamood read Resolution R-24-4967 in its entirety. Public Works Director Amber Beard stated approval of the resolution would provide for the City to receive funding from TxDOT for safety improvements along John McCain with an anticipated City participation of $103,000. The estimated cost for the improvements is $444,266, which will include new signage, widened shoulders, improved pavement markings, culvert and headwall replacement, a realigned portion of the roadway with new curb and gutter and pavement along John McCain Road. Mayor Lindamood thanked Commissioner Fickes for all of his assistance in the City receiving funding. There were no questions and Mayor Lindamood opened and closed the public hearing without any speakers. Mayor Pro Tem Elder made a motion to approve Resolution R-24-4967, seconded by Deputy Mayor Pro Tem Richardson. The motion was approved by the following vote: Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, and Kimberly Holt Gunderson. Absent: 1 – Councilmember Tim Raine. 7. CITIZEN COMMENTS Kathy Hadley, 204 Timberline Drive N, discussed signage on Bedford Road and concerns for water saturation on her property. Sayeda Syed, 6705 Sapphire Circle N, discussed other cities being envious of the City’s economic development gift card program, Metroport Teen Court, CIP Advisory Committee, Cheek-Sparger Road where it narrows to one lane, and requested an ordinance to ban autonomous vehicles in the City. City Council Minutes September 4, 2024 City of Colleyville Page 8 8. REPORTS Colleyville Center Advisory Committee Minutes - May 13, 2024 There was no discussion of this item. 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR WEDNESDAY, SEPTEMBER 4, 2024 - RESOLUTION R-24-4968 This resolution was not needed. 10. ADJOURNMENT There being no further business before the City Council, Mayor Lindamood adjourned the meeting without objection by the City Council at 8:29 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, ON THIS THE 17TH DAY OF SEPTEMBER 2024. Minutes taken and prepared by: Christine Loven, TRMC City Secretary