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HomeMy WebLinkAboutCity Council-Agenda Packets-9/16/2013City of Colleyville Page 1 City of Colleyville City Council Worksession Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, September 16, 2013 6:00 p.m. Executive Conference Room Third Floor, City Hall 5:30 P.M. - BOARD, COMMISSION, AND COMMITTEE APPLICANT INTERVIEWS 1. CALL TO ORDER 2. PRESENTATION AND DISCUSSION 2a Presentation on the status of the SH26/Colleyville Boulevard reconstruction project and discussion of options to accelerate completion of the project 3. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect 4. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, September 13, 2013 by 5:00 p.m. Amy Shelley, TRMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville Colleyville City Council Worksession Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 2a Agenda Date 09/16/2013 Number Type Presentation Department Public Works Title Presentation on the status of the SH26/Colleyville Boulevard reconstruction project and discussion of options to accelerate completion of the project Explanation Reconstruction of SH26 (Colleyville Boulevard) in Colleyville, began with the award of a construction contract by the Texas Department of Transportation (TxDOT) to AUI, Inc., in August of 2011. The initial contract is for reconstruction of SH26 from Pool Road/Brumlow Road to approximately 1,000 feet south of John McCain Road, and is expected to be complete in 2014. The next phase of reconstruction, from 1,000 feet south of John McCain Road to Hall- Johnson Road, is scheduled to be bid by TxDOT in September of 2014. Plans for this section of the project are complete, and utility relocations are underway and scheduled to be competed by January 2014. Funding for this phase is in place. The remainder of the project is unfunded and cannot move forward until funding is secured. The purpose of this worksession is to discuss possible options to fully fund the remainder of the project, and will include presentations by City staff and Michael Morris, the Director of Transportation for the North Central Texas Council of Governments (NCTCOG). Attachments 1.SH26/Colleyville Boulevard Reconstruction Project Presentation SH26/Colleyville Boulevard Reconstruction Project City Council Worksession September 16, 2013 Overview of Presentation •Project Update •Funding Status •Presentation by NCTCOG •Discussion of options to complete construction •Phase I Road Construction (Pool Road/ Brumlow Road to John McCain Road) –Contract awarded by TxDOT in August 2011 –Construction started July 2012 •394 “working days” –Six lane divided roadway –Estimated completion date Spring 2014 •Phase II Road Construction (John McCain Road to Hall-Johnson Road ) –Six lane divided roadway –Utility relocations underway –Estimated bid date – September 2014 –Funding in place for FY2014 •Phase III (Hall-Johnson Road to Brown Trail) –Six lane divided roadway –Utility relocations underway –No funding identified •Phase IV (Brown Trail to Cheek- Sparger Road –Six lane divided roadway –Utility relocations not started –No funding identified •Water and Sewer Utility Relocations –Phase I (north city limits to south of John McCain Road •Completed in late 2011 •$ 213,150.39 •2,200 linear feet of new water line –Phase II (John McCain Road to Centerpark Drive) •Started on June 3, 2013 •Contract awarded: $3,560,188.50 •18,500 linear feet of water line and 3,000 linear feet of sewer line –Phase III (Centerpark Drive to Cheek-Sparger Road) •Pending Road Construction •Estimated cost $1,692,000 •4,700 linear feet of new water line and 3,400 linear feet of sewer line •Phase II SH26 Water and Sewer Utility Relocation Project –John McCain Road to Centerpark Drive •Currently under construction •Contract Cost of $3,560,188.50 •Project includes 18,500 linear feet of water line and 3,000 linear feet of sewer line •Estimated completion – June 2014 •Currently installed 9,000 linear feet of waterline •Enhancements for Phase I SH26 reconstruction –Green Ribbon Funding •La terra Studio landscape plans for median and parkway have been approved by TxDOT and change order for construction has been executed –Signal Poles •Working with Tx DOT to finalize a change order –LED Backlit Signage •Working with TxDOT to finalize a change order –Hardscape (pavers, crosswalks, etc.) •Working with TxDOT to finalize a change order SH26 Traffic Counts* •2008 – 33,000 vpd •2009 – 25,000 vpd •2010 – 23,000 vpd •2011 – 22,000 vpd *Vehicles Per Day (vpd) from TxDOT Status of Project Funding •Phase I (Pool Road/Brumlow Road to John McCain Road) funded and under construction •Phase II (John McCain Road to Hall-Johnson Road) funded and scheduled for letting in September 2014 •Phases III (Hall-Johnson Road to Brown Trail) and IV (Brown Trail to Cheek-Sparger Road) not funded CURRENTLY FUNDED/UNDER CONSTRUCTION 11730/CSJ 0363-01-111 From SH 114 to Brumlow/Pool ROW Completed – 10/2008 Design Complete – 05/2010 Utilities Complete – 09/2011 Under Construction – Let 07/2010 Est. Comp. Date – 07/2013 Scope: Widen 4 lane with continuous turn lane to 6 lane divided Funding: $11,572,675 TxDOT PE & ROW $11,897,197 Federal (ARRA) $479,799 Local $23,949,671 Total SH 114/ 121 DRAFT Source: North Central Texas Council of Governments, September 2013 CURRENTLY FUNDED/UNDER CONSTRUCTION 11153.1/0363-01-136 SH 26 from Brumlow/Pool to John McCain ROW Completed – 10/2012 Design Complete – 06/2011 Utilities Complete – 06/2012 Under Construction – Let 08/2011 Est. Comp. Date – 08/2014 Scope: 4 to 6 lanes urban, replace bridges, & upgrade signal system, incl. trail crossing over Big Bear Creek Costs: $3,654,000 PE/ROW $196,000 Utilities $11,414,000 Const $15,264,000 Total Funding: $3,654,000 TxDOT PE/ROW $4,000,000 Tarrant County $5,100,000 City of Colleyville $2,008,000 Federal (STP-MM) $502,000 State Match to STP-MM $15,264,000 Total OPTION 1: CURRENTLY FUNDED 11153/0363-01-114 From John McCain to Hall-Johnson ROW Completed – 08/2012 Design Complete – Est. 06/2011 Utilities Complete – Est. 09/2013 Est. Let Date – 08/2014 Scope: Widen from 4 to 6 lanes urban, replace bridges, & upgrade signal system Costs: $1,701,152 PE $8,042,848 ROW $3,625,000 Utilities $11,152,728 Const $24,521,728 Total Funding: $9,744,000 TxDOT PE/ROW Funds $3,625,000 Local (for utilities) $10,926,115 Federal (STP-MM) $2,731,528 State Match to STP-MM $27,026,643 Total UNDER CONSIDERATION 11153.2/0363-01-139 From Hall-Johnson to Brown Trail ROW Completed – 10/2012 Design – 06/2011 Utilities Complete – Est. 09/2014 Est. Construction – Unknown Scope: 4 to 4 lanes urban, intersections, replace bridges, & upgrade signal system Costs: $3,451,000 ROW $886,608 Utilities $13,652,711 Const $17,990,319 Total Estimated ROW and utility costs from Hall-Johnson to Brown Trail are prorated with 11153.3. Funding: $3,451,000 TxDOT ROW Funds UNDER CONSIDERATION 11153.3/0363-01-139 From Brown Trail to Cheek- Sparger ROW Completed – 10/2012 Design – 06/2011 Utilities Complete – Est. 09/2014 Est. Construction – Unknown Scope: 4 to 4 lanes urban, intersections, replace bridges, & upgrade signal system Costs: $3,451,000 ROW $805,392 Utilities $5,000,000 Const (est.) $9,256,392 Total Estimated ROW and utility costs from Brown Trail to Cheek- Sparger are prorated with 11153.2. Funding: $3,451,000 TxDOT ROW Funds Creek +$1M Commitment from Commissioner Fickes and +$1.59M in Transportation Enhancement Funds Grapevine section first discussed in 1994, funding added in 2006 Colleyville project selected and funded in 1999 –TxDOT design began in approximately 2002 •Design plan has undergone several changes since that time •In 2010, section from Brumlow/Pool to John McCain split out –TxDOT completed environmental clearance in 2005 –Right-of-Way Acquisition – Complete –Utilities – Underway Insufficient funding for remaining sections (from Hall-Johnson to Cheek-Sparger) Decisions needed regarding use of remaining funds MAP-21 (current transportation funding bill) authorizes funding through September 30, 2014 –TxDOT estimates revenues into the future, but federal authorization not yet available past FY 2014 Regional Transportation Council (RTC) has programmed all STP-MM funds (SH26 funding source) through FY 2017 New projects added in last year or so have largely been legacy projects with strong tolling or leveraging components TxDOT proposing to turn back roads (including SH26 to local agencies) Legislature approved voter referendum for November 2014 (If approved by voters, 1/3 of funds would likely go to DFW, but not until 2015 or later and only under certain conditions.) Costs are adjusted for “total project cost” and “year of expenditure” consistent with SAFETEA- LU planning requirements. “Actual Dollars” reflects the effect of inflation over time. Major Expenditure Type Mobility 2035 - 2013 Update (Financially- Constrained) Regional Needs Operations & Maintenance Operations, Maintenance, Rehabilitation, Safety, Facility Reconstruction, Transit Operations $28.9 $119.2 (13,000 lane miles to be rehabilitated) Non-Capacity Improvements Congestion Management Process, Air Quality & Environment, Bicycle & Pedestrian, Sustainable Development, Transportation Enhancements $8.7 $9.6 Capacity Improvements Freeway, Tollway, HOV, Managed System, Rail Capital, Bus, Paratransit, Regional Arterial System, Other Arterials, Goods Movement $61.1 $266.5 (22,500 additional lane miles needed) Total $98.7 $395.3 $8.3 Billion Dollars in 2013-2016 TIP –57% from highly leveraged projects (tolls, managed lanes) and public-private partnerships –26% from regional toll revenues –17% from traditional federal, State, and local sources Thus, 83% of revenue is from non-traditional sources Expectations that traditional funding options are or will be available must be adjusted Funding currently available in FY 2014 –TxDOT’s FY is September 1, 2013 through August 31, 2014 –If project cannot let by August 2014, it will have to be pushed back If changes are desired to project scope, decisions should be made in mid to late October 2013 –Engineering plans would need to be revised (six month duration) –TIP listing would need to be updated (six month duration) –Deadline to submit next round of TIP modifications is October 25, 2013 Option 1 – Maintain Status Quo –Section from John McCain to Hall-Johnson remains funded (4 to 6 lanes) –No funding for additional sections Option 2 – Shift Funding to the Southwest –Remove funds from John McCain to Hall-Johnson section –Move funds to section from Hall-Johnson to Brown Trail (4 to 4 lanes with build out at intersections) Option 3 – Utilize Pass-through Finance Agreement with TxDOT –Build section from Hall-Johnson to Brown Trail first using local funds –Leave federal funds to build additional sections –Use funds repaid by TxDOT to build additional sections ■Glade Road ■Centerpark Drive ■Brumlow Avenue/Pool Road ■Hall-Johnson Road ■John McCain Road ■Brown Trail ■Cheek-Sparger Road ■Tinker Road Intersection Development Score Bike and Pedestrian Score Land Use Score Combined Score Cumulative Rank* Brumlow/ Pool 1 3 3.94 7.94 3 John McCain 1 3 2.47 6.47 5 Tinker 1 0 2.50 3.50 8 Hall-Johnson 3 0 3.74 6.74 4 Glade 4 3 3.93 10.93 1 Center Park 3 2 3.26 8.26 2 Brown Trail 2 1 2.48 5.48 6 Cheek-Sparger 2 0 2.91 4.91 7 *Each intersection is given a ranking of 1-8, with 1 representing the greatest need/benefit. Intersection Location Traffic Measures Total Volume 1 SH 26 Left Turns2 SH 26 Right Turns2 Minor Arterials Left Turns2 Minor Right Turns2 Speed on SH 263 TOTAL (Weighted Ranks) Brumlow/ Pool 1 1 1 1 1 3 1 John McCain 6 7 5 5 6 6 7 Tinker 8 8 8 8 8 8 8 Hall-Johnson 4 6 3 4 5 4 4 Glade 2 2 2 2 2 2 2 Centerpark 3 5 7 7 7 1 3 Brown Trail 5 4 6 6 4 5 5 Cheek-Sparger 7 3 4 3 3 8 6 Notes: 1 Daily intersection volumes 2 Hourly volumes 3 Average of AM & PM Peak Periods 4 Each intersection is given a ranking of 1-8, with 1 representing the greatest need/benefit Intersection Location Ranking* Total Status Traffic Measures Land Use Measures Brumlow/Pool 1 3 4 Under Construction John McCain 7 5 12 Under Construction Tinker 8 8 16 Later Priority? Hall-Johnson 4 4 8 Proposed New Section? Glade 2 1 3 Proposed New Section? Centerpark 3 2 5 Proposed New Section? Brown Trail 5 6 11 Proposed New Section? Cheek-Sparger 6 7 13 Later Priority? *Each intersection is given an ranking of 1-8, with 1 representing the greatest need/benefit. Source: City of Pantego and Stad.com Funding Availability •Volumes •Turning Movements •Speeds Transportation Need Economic Development •Development Type Land Use and Placemaking •Bike and Pedestrian Connections •Land Uses Leveraging Ability Enhancement Funding ($1.59M total approved in May 2013) Commissioner Fickes $1 Million (Tarrant County) Move funding to most needed section (leverage for development) Potential Pass-Through Finance Agreement Christie Gotti NCTCOG Senior Program Manager 817/608-2338 cgotti@nctcog.org Questions and Discussion City of Colleyville Page 1 City of Colleyville Colleyville City Council Worksession Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3 Agenda Date 09/16/2013 Type Executive Session Department City Manager Title Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Attachments