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HomeMy WebLinkAboutLibrary Board-Minutes-8/12/2024 City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD MINUTES 110 Main Street, Colleyville, Texas, 76034 MONDAY , AUGUST 12, 2024 - 6:00 PM 1. CALL TO ORDER Chair Molly Skinner called the meeting of the Colleyville Library Board to order at 6:05 p.m. Present: Chair Molly Skinner, and Board members: Wanda Cotter, Kay Newton, Merry Graves, Joseph Stout, Susan Baum, Joy Fulton Lee, Joan Roberts. City staff: Library Director Jack Pawlowski and Library Outreach and Program Coordinator Dina Bayles. Absent: Al Cain, Gary McPherson, Denise Light. 2. APPROVAL OF MINUTES June 10, 2024 A motion was made by Kay Newton and seconded by Joseph Stout to approve the April 8, 2024 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Update on the 2024 Summer Reading Program Director Pawlowski advised this year was the largest Summer Reading Challenge participation for the library. The total number of participation was 1,532 to include a smaller number of children participating this year, but an increase in teen and adult participation. Teen participation went up from 43 to 67, while adults went up from 168 to 316. Completion of the adult program was 184, which was more than all of the adult participation last year. There were 8,300 participating in programs, which is slightly down from last year due to less programs offered. Circulation numbers are on par from last year at 72,000, and the feedback on programs being positive. 3b Remote Locker System Update Colleyville Library Board Minutes August 12, 2024 City of Colleyville Page 2 Remote lockers were installed on July 15th inside the Rec Center Lobby. Currently testing operation of the system on the back end, getting staff trained within the next two weeks, and the goal is to go live on August 28th (day after Grand Opening). Demonstration material will be available at Grand Opening to show what it can do, and go live for patrons the next day. Chair Skinner asked about signage regarding how to use the locker. Director Pawlowski indicated that the usage screen will guide patron as well as user friendly information available on Facebook and Library website. The compartments of the locker were discussed, and Board Member Susan Baum suggested recording an instructional video for patrons to access via scanning a QR code. That suggestion of a video will be pursued. Board Member Merry Graves inquired about how to place holds on the locker, and Director Pawlowski indicated that there will be an option to choose the Rec Center Lockers location when placing the hold. There are 24 locker compartments available for holds in addition to non- reserved material that is readily available for checkout on-demand. Chair Skinner asked how staff will know that locker items are picked up, and Director Pawlowski explained that staff is able to see when those compartments are free due to items being retrieved. Delivery schedule is currently planned for 3 days per week, with the ability to go up to 5 days per week (M-F) based on demand. Board Member Joseph Stout suggested fitness and pickle ball books as on-demand items to tie into the fitness aspect of the Rec Center. Director Pawlowski indicated that items that are popular and readily available from the library will initially be placed in the on- demand locker compartments. 3c Book Vending Machine Partnership Director Pawlowski explained the library will not be moving forward with the Book Vending Machine due to size and space constraints, and general functionality of the machine. Staff intervention requirements also led to location issues that would not be easily addressed. Chair Skinner investigated how the machines were being used in Grapevine Public Library and ran into the same issues Dina Bayles found with books falling over and the machine jamming. Skinner also noted that the librarians discussed how children were putting non-token items in the machine causing it to malfunction. 3d Discussion of Items for Future Agendas Board Member Joseph Stout discussed a media literacy program recommended last October, addressing how to assess legitimate news resources. Director Pawlowski suggested community opportunities with the Police department regarding this issue as well as potential scams to be aware of. Book a Librarian was discussed as a resource for patrons to determine where to find reliable news sources as well. Board Member Wanda Cotter recommended that this be geared to adults as well as younger patrons. Colleyville Library Board Minutes August 12, 2024 City of Colleyville Page 3 4. REPORTS 4a Librarian's Report A. Monthly Statistics Director Pawlowski noted the statistics were on track with previous years, with the exception of patron’s visiting the library to get new cards. Gate count down due to no longer being a voting location, however statistics are similar to previous non- voting numbers. Chair Skinner inquired about ability to issue library cards at the new Rec Center. Director Pawlowski explained that the existing patron system and database restricts access to more than one computer since it is not cloud based. The current system does not allow shared access to other ID systems due to how it assigns library and ID numbers in conjunction with the patron’s photo and signature. Other systems have been evaluated, however no changes can be made at this time. Dina Bayles indicated that library card applications are currently being brought to outreach events to help facilitate a quicker process for patrons to visit the library and quickly process their new card. B. Donations The Lions Club donated $500 to purchase material that Kara Teeter is currently working on purchasing. C. Library Programs Director Pawlowski discussed the August Author luncheon with “The Turtle House” local author, Amanda Churchill. Kara Teeter currently has other wellness programs scheduled, while Teen Tuesday will kick off this fall with Clare Moore. Make and Take Crafts for teens will be introduced in addition to the regular Get Crafty classes. An October Story Walk® is scheduled as well as another one in the December/January time frame. Children’s programs including Glow in the Dark Bingo, Halloween Party, Thanksgiving activities, and Noon Year’s Eve parties are planned in addition to regular popular story times and classes. 4b Friends of the Colleyville Public Library Report Friends of the Library President Merry Graves reported on the ice cream sales after the Thursday Summer Reading Program performers, profiting $272.57, and popcorn and water sales at the finale totaled $155. Summer book donations were suspended but material still coming in and being processed. Books continue to be sold to Better World Books and Half Price Books to generate income. 4c Colleyville Public Library Foundation Report Colleyville Library Board Minutes August 12, 2024 City of Colleyville Page 4 Kay Newton provided an updated that recognition plaques to coincide with the donated paintings are currently being made, and awaiting arrival. Chair Skinner advised that the next meeting will be October 14, and concluded the agenda was complete and requested a motion to adjourn. 5. ADJOURNMENT A motion was made by Joy Fulton Lee and seconded by Joan Roberts to adjourn the meeting of the Colleyville Library Board at 6:32 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF _7_ AYES, _0_ NAYS, AND _0_ ABSTENTIONS ON THIS THE _14 _ DAY OF _ October 2024___. Minutes taken and prepared by: Dina Bayles Library Outreach and Program Coordinator