HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-10/14/2024
City of Colleyville Page 1
CITY OF COLLEYVILLE
PARKS AND RECREATION ADVISORY
BOARD AGENDA
Colleyville Recreation Center - 5008 Roberts Road
Classroom 1
MONDAY, OCTOBER 14, 2024 - 6:00 PM
1. CALL TO ORDER
2. APPROVAL OF MINUTES
2a July 1, 2024
3. REGULAR AGENDA ITEMS
3a Update on the Colleyville Recreation Center
3b Director's Report
4. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards October 10, 2024, by
5:00 p.m.
Christine Loven, TRMC
City Secretary
A quorum of any Colleyville board, commission, or committee may be present at this
meeting. Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1130, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
CITY OF COLLEYVILLE
PARKS AND RECREATION ADVISORY
BOARD MINUTES
Colleyville Senior Center - 2512 Glade Road
MONDAY, JULY 1, 2024 - 6:00 PM
1. CALL TO ORDER
Chair John Hillebrand called the meeting to order at 6:02 p.m. and called the roll.
Present: Chair John Hillebrand, Vice Chair Julie George, Board members Amy
Ackerman, James Poettcker, Eric Presson, and Joe Stout.
Also Present: Councilmember Ben Graves, Parks and Recreation Director Lisa
Escobedo and City Secretary Christine Loven.
2. APPROVAL OF MINUTES
April 1, 2024
Member Joe Stout made a motion to approve the minutes of July 1, 2024,
seconded by Vice Chair Julie George, and passed unanimously.
3. REGULAR AGENDA ITEMS
3a Update on the Colleyville Recreation Center
Parks and Recreation Director Lisa Escobedo stated the City is entering into a
Professional Services Agreement with an architect who will be reviewing the land
and building around the Rec Center and will provide a Master Plan for future use.
This is in response from the positive outcome of the referendum question on the
May 4, 2024 ballot where residents voted to consider a bond election for the Rec
Center.
Director Escobedo stated the Rec Center is currently in use for some summer
programming, the gym lighting is being addressed, and it is anticipated the full
Rec Center will be open for fall programming and an open house will be conducted
in late August.
3b Director's Report
Parks and Recreation Director Lisa Escobedo reviewed the Director’s Report, which
was provided in the packet and answered questions of the Board.
There was discussion regarding the Northern Gateway with a request the City
consider transitioning from sod to native plants, it was noted the towers look
Parks and Recreation Advisory Board Minutes July 1, 2024
City of Colleyville Page 2
better with the glass installed, irrigation schedules in the roundabout at John
McCain and Westcoat, and the challenges with creating a trail from Colleyville
Boulevard to Sparger park.
4. ADJOURNMENT
Chair John Hillebrand thanked the Board and Director Escobedo and adjourned the
meeting at 6:40 p.m.
APPROVED ON THIS THE 7TH DAY OF OCTOBER 2024.
Minutes taken and prepared by:
Christine Loven, TRMC
City Secretary
City of Colleyville Page 1
CITY OF COLLEYVILLE
PARKS AND RECREATION ADVISORY
BOARD BRIEFING
Agenda Number 3a Agenda Date 10/14/2024 Number
Type Regular Agenda Items
Department Parks and Recreation
Title
Update on the Colleyville Recreation Center
Explanation
Parks and Recreation Director Lisa Escobedo will present the Recreation Center
Expansion Master Plan and Project Summary.
Attachments
1. Rec Center Update
RECREATION CENTER
Expansion
Parks and Recreation Advisory Board
October 14, 2024
Referendum Question –May 2024
City of Colleyville Referendum Question A
Should the City of Colleyville place a proposition
on a future election ballot asking the City’s voters
to authorize the issuance of ad valorem tax bonds
for expansion of the Colleyville Recreation Center,
which may include a fitness center,locker room,
indoor track, and multi-use field?
Yes – 74%
No – 26%
Expansion –Master plan
Expansion –Master plan
PROJECT SUMMARY
Phase II will add desired amenities to the
existing 39,000 SF.facility including; cardio,
elliptical fitness,circuit fitness,free weights,and
a cross fit area, as well as a (2)lane indoor track
on a second level,and locker rooms.
The site improvements would include regrading,
sod,irrigation,walking trail,and 8’masonry wall.
The building expansion is intended to respect the
existing Phase I renovation and be limited to the
east side of the building.The expansion will
consist of a two-story addition with new
restrooms and locker area,fitness on both levels,
and potential relocation of existing multi-purpose
rooms.
SITE AMENITIES SUMMARY
•The site is approximately 15 acres.
•8’tall masonry screen wall between the
residential neighborhood and the property to
provide privacy for both the residents and
the facility users.
•New sod and re-grading of site to provide an
adequate outdoor sports surface.
•8'wide paved walking path with seating
opportunities along the path.
Expansion –Site Improvements
SITE AMENITIES COST SUMMARY
Expansion –Site Improvements
•Existing Building: Approx. 39,000 Sf.
•Proposed Expansion And Renovation Area: Approx. 24,600 Sf.
•Total Square Footage:Approx. 63,600 Sf.
•Required Parking Spaces: 284 SPACES
Option C –Building Summary
Description Area (SF)Cost($)/ SF.Extended
Renovation,
First Floor 2,400 $250.00 $600,000
Expansion
First Floor 7,600 $325.00 $2,470,000
Expansion
Second
Floor
13,400 $375.00 $5,025,000
Subtotal $8,095,000
Contingency,
Mark-Ups 30 (%)$2,428,500
OPTION C - TOTAL $10,523,500
Option C –Plan Diagrams
Level 1
Layout
Level 2
Layout
Option C –Perspective Views
Expansion –
Fitness Layout
Fitness equipment estimate
$583,000
Expansion –
Overall Cost
Description Cost
Reno/Expansion $10,842,000
Site Improvements $2,719,470
Fitness Equipment $583,000
TOTAL $14,144,470
Expansion –Financial Impact Debt
*Assumes average house value of $731,417 with 7%homestead exemption.
City of Colleyville Page 1
CITY OF COLLEYVILLE
PARKS AND RECREATION ADVISORY
BOARD BRIEFING
Agenda Number 3b Agenda Date 10/14/2024 Number
Type Regular Agenda Items
Department Parks and Recreation Advisory Board
Title
Director's Report
Explanation
Parks and Recreation Director Lisa Escobedo will provide and review the Director's
Report which provides an overview of department projects and activities.
Attachments
Parks & Recreation Advisory Board Meeting
October 14, 2024
Recreation
• Summer Camps – Over 920 children participated in the variety of summer camps offered this summer.
• New Fall Recreation Programming - LEGO League (elementary and middle school ages), home school
classes, and a therapeutic program.
Athletics
• Youth Sports Associations (soccer, baseball & softball) – Fall seasons begun in September.
• Fall Coed Sand Volleyball League – The league will have the end of the season tournament on Oct. 21
with 13 teams playing.
• Youth Fall Volleyball League – Started in September and will end the season in early November. The
league consisted of 38 teams and 377 participants.
Tennis & Pickleball
• Summer Tennis Leagues – 17 teams are playing out of City Park
• Summer Pickleball Leagues – 18 teams are playing out of City Park
• Tennis & Pickleball Classes – very popular programs
Senior Center
• Senior Health Fair – was held on Friday, September 13 from 9am-1pm. There was a variety of vendors
to provide an array of information to the Seniors, including health resources, demonstrations,
screenings, a vaccine clinic, and door prizes. GREAT Turnout!
Parks
• SH26 Medians & ROWs – Beautification crew has been maintaining the corridor for a year in
November. It has been a learning experience to understand the necessary man power and time that it
takes to maintain these areas while also maintaining the other areas throughout the City.
• New Crash Truck – will help with the protection of the crew while maintaining SH26. (4-5 weeks)
Master Plan & CIP Project Update
• Recreation Center Project – the conversion of the worship space into a large gymnasium has been
completed. Renovation of the northern aspect of the building into an auxiliary gym, to be completed
by the end of the year.
Upcoming Parks & Recreation Projects:
• Recreation Center – landscape beautification (parking lot)
• Justice Center – pond beautification – construction continues
• Kimzey Park – Installation of a new playground and drinking fountain - Completed
• McPherson Park Restrooms – Renovation with HVAC added – begins in November
• Pleasant Run Competition Fields – Restroom renovation with HVAC added – begins in November
• Woodbriar Park – Installation of a new playground – Completed
• Woodbriar Park – Installation of a new pavilion (Spring 2025)
• Justice Center – landscape beautification (Fall/Winter)
• Tree Replacement Program – Trees have been identified. Parks team needs to assess whether to
replace or plant a new tree elsewhere. Project will be ongoing.
2024 Parks & Recreation Advisory Board Meeting Dates:
January 8
April 1
July 1
• October 14
2025 Proposed Parks & Recreation Advisory Board Meeting Dates:
• January 6
• April 7
• July 7
• October 6