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Home My WebLink AboutLibrary Board-Agenda Packets-10/14/2024 City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD AGENDA Public Library - 110 Main Street MONDAY, OCTOBER 14, 2024 - 6:00 PM 1. CALL TO ORDER 2. APPROVAL OF MINUTES August 12, 2024 3. REGULAR AGENDA ITEMS 3a Library Board Appointments Update 3b City of Colleyville Fiscal Year 2025 (FY25) Budget Update 3c Remote Locker System Update 3d E-Read Texas Update 3e Discussion of Items for Future Agendas 4. REPORTS 4a Librarian's Report 4b Friends of the Colleyville Public Library Report 4c Colleyville Public Library Foundation Report 5. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Thursday, October 10, 2024 by 5:00 p.m. Jack Pawlowski Library Director A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD MINUTES 110 Main Street, Colleyville, Texas, 76034 MONDAY , AUGUST 12, 2024 - 6:00 PM 1. CALL TO ORDER Chair Molly Skinner called the meeting of the Colleyville Library Board to order at 6:05 p.m. Present: Chair Molly Skinner, and Board members: Wanda Cotter, Kay Newton, Merry Graves, Joseph Stout, Susan Baum, Joy Fulton Lee, Joan Roberts. City staff: Library Director Jack Pawlowski and Library Outreach and Program Coordinator Dina Bayles. Absent: Al Cain, Gary McPherson, Denise Light. 2. APPROVAL OF MINUTES June 10, 2024 A motion was made by Kay Newton and seconded by Joseph Stout to approve the April 8, 2024 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Update on the 2024 Summer Reading Program Director Pawlowski advised this year was the largest Summer Reading Challenge participation for the library. The total number of participation was 1,532 to include a smaller number of children participating this year, but an increase in teen and adult participation. Teen participation went up from 43 to 67, while adults went up from 168 to 316. Completion of the adult program was 184, which was more than all of the adult participation last year. There were 8,300 participating in programs, which is slightly down from last year due to less programs offered. Circulation numbers are on par from last year at 72,000, and the feedback on programs being positive. 3b Remote Locker System Update Colleyville Library Board Minutes August 12, 2024 City of Colleyville Page 2 Remote lockers were installed on July 15th inside the Rec Center Lobby. Currently testing operation of the system on the back end, getting staff trained within the next two weeks, and the goal is to go live on August 28th (day after Grand Opening). Demonstration material will be available at Grand Opening to show what it can do, and go live for patrons the next day. Chair Skinner asked about signage regarding how to use the locker. Director Pawlowski indicated that the usage screen will guide patron as well as user friendly information available on Facebook and Library website. The compartments of the locker were discussed, and Board Member Susan Baum suggested recording an instructional video for patrons to access via scanning a QR code. That suggestion of a video will be pursued. Board Member Merry Graves inquired about how to place holds on the locker, and Director Pawlowski indicated that there will be an option to choose the Rec Center Lockers location when placing the hold. There are 24 locker compartments available for holds in addition to non- reserved material that is readily available for checkout on-demand. Chair Skinner asked how staff will know that locker items are picked up, and Director Pawlowski explained that staff is able to see when those compartments are free due to items being retrieved. Delivery schedule is currently planned for 3 days per week, with the ability to go up to 5 days per week (M-F) based on demand. Board Member Joseph Stout suggested fitness and pickle ball books as on-demand items to tie into the fitness aspect of the Rec Center. Director Pawlowski indicated that items that are popular and readily available from the library will initially be placed in the on- demand locker compartments. 3c Book Vending Machine Partnership Director Pawlowski explained the library will not be moving forward with the Book Vending Machine due to size and space constraints, and general functionality of the machine. Staff intervention requirements also led to location issues that would not be easily addressed. Chair Skinner investigated how the machines were being used in Grapevine Public Library and ran into the same issues Dina Bayles found with books falling over and the machine jamming. Skinner also noted that the librarians discussed how children were putting non-token items in the machine causing it to malfunction. 3d Discussion of Items for Future Agendas Board Member Joseph Stout discussed a media literacy program recommended last October, addressing how to assess legitimate news resources. Director Pawlowski suggested community opportunities with the Police department regarding this issue as well as potential scams to be aware of. Book a Librarian was discussed as a resource for patrons to determine where to find reliable news sources as well. Board Member Wanda Cotter recommended that this be geared to adults as well as younger patrons. Colleyville Library Board Minutes August 12, 2024 City of Colleyville Page 3 4. REPORTS 4a Librarian's Report A. Monthly Statistics Director Pawlowski noted the statistics were on track with previous years, with the exception of patron’s visiting the library to get new cards. Gate count down due to no longer being a voting location, however statistics are similar to previous non- voting numbers. Chair Skinner inquired about ability to issue library cards at the new Rec Center. Director Pawlowski explained that the existing patron system and database restricts access to more than one computer since it is not cloud based. The current system does not allow shared access to other ID systems due to how it assigns library and ID numbers in conjunction with the patron’s photo and signature. Other systems have been evaluated, however no changes can be made at this time. Dina Bayles indicated that library card applications are currently being brought to outreach events to help facilitate a quicker process for patrons to visit the library and quickly process their new card. B. Donations The Lions Club donated $500 to purchase material that Kara Teeter is currently working on purchasing. C. Library Programs Director Pawlowski discussed the August Author luncheon with “The Turtle House” local author, Amanda Churchill. Kara Teeter currently has other wellness programs scheduled, while Teen Tuesday will kick off this fall with Clare Moore. Make and Take Crafts for teens will be introduced in addition to the regular Get Crafty classes. An October Story Walk® is scheduled as well as another one in the December/January time frame. Children’s programs including Glow in the Dark Bingo, Halloween Party, Thanksgiving activities, and Noon Year’s Eve parties are planned in addition to regular popular story times and classes. 4b Friends of the Colleyville Public Library Report Friends of the Library President Merry Graves reported on the ice cream sales after the Thursday Summer Reading Program performers, profiting $272.57, and popcorn and water sales at the finale totaled $155. Summer book donations were suspended but material still coming in and being processed. Books continue to be sold to Better World Books and Half Price Books to generate income. 4c Colleyville Public Library Foundation Report Colleyville Library Board Minutes August 12, 2024 City of Colleyville Page 4 Kay Newton provided an updated that recognition plaques to coincide with the donated paintings are currently being made, and awaiting arrival. Chair Skinner advised that the next meeting will be October 14, and concluded the agenda was complete and requested a motion to adjourn. 5. ADJOURNMENT A motion was made by Joy Fulton Lee and seconded by Joan Roberts to adjourn the meeting of the Colleyville Library Board at 6:32 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE _ _ DAY OF _ ___. Minutes taken and prepared by: Dina Bayles Library Outreach and Program Coordinator City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 3a Agenda Date 10/14/2024 Number Type Regular Agenda Items Department Library Title Library Board Appointments Update Explanation Those who serve on citizen Boards, Commissions, or Committees have a direct impact on City policies and procedures, and provide a real service to the Colleyville community. On September 10, 2024, the City Secretary’s Office sent an e-mail to Library Board members with terms expiring November 2024. Members wishing to reapply, need to complete an application for appointment and return to the City Secretary’s Office, no later than Thursday, October 31, 2024. Library Director Jack Pawlowski will provide an update on the appointments process. Attachments 1. Library Board Roster Updated 11/27/2023 LIBRARY BOARD PLACE 1 Kay Newton (817) 421-0139 gksafig@aol.com TERM: Nov 2023 – Nov 2025 PLACE 2 Gary McPherson (972) 742-5778 McPherson7@verizon.net TERM: Nov 2022 – Nov 2024 PLACE 3 Joseph Stout (817) 988-9488 josephstout@yahoo.com TERM: Nov 2023 – Nov 2025 PLACE 4 Molly Skinner (214) 536-7219 mollyskinn@aol.com TERM: Nov 2022 – Nov 2024 PLACE 5 Wanda Cotter (806) 886-3661 Pleiades1972@gmail.com TERM: Nov 2023 – Nov 2025 PLACE 6 Joan Roberts (817) 571-5721 jlroberts52@gmail.com TERM: Nov 2022 – Nov 2024 PLACE 7 Joy Fulton Lee (817) 907-9293 joyfultonlee@gmail.com TERM: Nov 2022 – Nov 2024 ALTERNATE 1 Al Cain (516) 510-1769 alcain55@gmail.com TERM: Nov 2023 – Nov 2025 ALTERNATE 2 Susan Baum (817) 455-2949 susan.baum@compass.com TERM: Nov 2023 – Nov 2025 EX-OFFICIO – Library Foundation Denise Light (817) 319-6608 dflight16@yahoo.com EX-OFFICIO – Friends of the Library Merry Graves (817) 637-3077 jmgraves3@verizon.net City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 3b Agenda Date 10/14/2024 Number Type Regular Agenda Items Department Library Title City of Colleyville Fiscal Year 2025 (FY25) Budget Update Explanation Library Director Jack Pawlowski will present an update on the approved Colleyville Library Fiscal Year 2025 budget. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 3c Agenda Date 10/14/2024 Number Type Regular Agenda Items Department Library Title Remote Locker System Update Explanation Library Director Jack Pawlowski will present an update for the Bibliotheca Remote Locker System. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 3d Agenda Date 10/14/2024 Number Type Regular Agenda Items Department Library Title E-Read Texas Update Explanation Library Director Jack Pawlowski will present an update on the E-Read Texas program from the Texas State Library and Archives Commission. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 3e Agenda Date 10/14/2024 Number Type Regular Agenda Items Department Library Title Discussion of Items for Future Agendas Explanation This item allows the opportunity for Library Board members to suggest items for consideration on future Library Board agendas and to confirm the next regularly scheduled meeting date. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 4a Agenda Date 10/14/2024 Number Type Report Department Library Title Librarian's Report Explanation The reports provided are to update Board members on the statistics and programs for the months of August 2024 and September 2024. A. Monthly Statistics B. Donations C. Library Programs Attachments 1. Statistics August - September 2024 2. Volunteer Hours Summary - FY2023-2024 August 2024 August 2023 % Change (+/-)Current YTD Last Year to Date % Change (+/-) 6,844 6,783 1%86,272 97,967 -12% 176 189 -7%1,837 1,816 1% Gate Count 5749 5718 1%74,435 87,070 -15% Cloud Library Activity 919 876 5%10,000 9,081 10% 28,928 30,544 -5%313,284 332,340 -6% Holds Arrived 2,352 2,511 -6%26,350 29,024 -9% 343 221 55%3,309 3,267 1% 116.00 221.00 -48%2,672.84 3,267.00 -18% 22 14 57%518 516 0% 267 69 287%16,373 17,481 -6% Users Users 123 97 27%1,401 964 45% 112 95 18%1,081 1,208 -11% Library Card Holders 9,496 9,461 0% 22,733 22,675 0%245,913 245,320 0% Cloud Library 6,421 5,530 16%65,358 56,542 16% -150 108 -239%73,686 73,607 0% $506.79 $538.94 -6%$6,401.73 $5,319.98 20% LIBRARY CARDS LIBRARY RECEIPTS Cards Registered CIRCULATION Total Circulation COLLECTION COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS REPORT TO LIBRARY BOARD/AUGUST 2024 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE COMPUTER USE Adult September 2024 September 2023 % Change (+/-)Current YTD Last Year to Date % Change (+/-) 6,612 6,621 0%92,884 104,588 -11% 154 160 -4%1,991 1,976 1% Gate Count 5557 5617 -1%79,992 92,687 -14% Cloud Library Activity 901 844 7%10,901 9,925 10% 25,077 25,006 0%338,361 357,346 -5% Holds Arrived 2,342 2,380 -2%28,692 31,404 -9% 328 221 48%3,637 3,488 4% 45 75 -40%2718.09 2987.44 -9% 61 50 22%579 566 2% 1,134 964 18%17,507 18,451 -5% Users Users 91 125 -27%1,492 1,089 37% 90 95 -5%1,171 1,303 -10% Library Card Holders 9,584 9,546 0% 20,651 20,031 3%266,564 265,351 0% Cloud Library 6,279 5,563 13%71,637 62,105 15% 39 39 Holds Arrived 34 34 153 331 -54%73,839 73,938 0% $776.86 $284.10 173%$7,178.59 $5,604.08 28% LIBRARY RECEIPTS Study Room Hours Usage LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE LIBRARY CARDS Cards Registered CIRCULATION Total Circulation COLLECTION REMOTE LOCKER Circulation/ Checkouts COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS REPORT TO LIBRARY BOARD/SEPTEMBER 2024 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Volunteer Hours COMPUTER USE Adult MONTH VOLUNTEERS PER- SONS VOLUNTEENS PER- SONS NCL PER- SONS SCHOOL PER- SONS TEEN/ADULT COURT PER- SONS TOTAL TOTAL PERSONS October 29.50 6 0.00 0 0.00 0 56.50 21 0.00 0 86 27 November 28.83 5 0.00 0 0.00 0 52.00 17 0.00 0 81 22 December 16.00 5 2.34 2 0.00 0 64.25 20 0.00 0 83 27 January 18.50 4 6.00 2 0.00 0 69.16 19 0.00 0 94 25 February 18.00 6 5.00 3 0.00 0 71.88 21 0.00 0 95 30 March 23.50 5 5.00 3 0.00 0 88.25 27 0.00 0 117 35 April 24.75 6 14.00 4 0.00 0 74.00 17 0.00 0 113 27 May 17.50 5 16.00 6 141.25 50 44.00 13 0.00 0 219 74 June 29.30 6 14.00 6 616.50 228 230.80 29 8.00 1 899 270 July 28.50 6 7.95 8 513.50 255 222.00 27 0.00 0 772 296 August 10.33 2 28.00 5 0.00 0 77.75 19 0.00 0 116 26 September 14.25 2 7.00 3 0.00 0 24.00 12 0.00 0 45 17 FY Total 259 58 105.29 42 1,271.25 533 1,074.59 242 8.00 1 2,718.09 876 COLLEYVILLE PUBLIC LIBRARY VOLUNTEER HOURS FISCAL YEAR 2023-2024 City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 4b Agenda Date 10/14/2024 Number Type Report Department Library Title Friends of the Colleyville Public Library Report Explanation A representative from the Friends of the Colleyville Public Library will provide an update and report to the Colleyville Library Board members. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 4c Agenda Date 10/14/2024 Number Type Report Department Library Title Colleyville Public Library Foundation Report Explanation A representative from the Colleyville Public Library Foundation will provide an update and report to the Colleyville Library Board members. Attachments