HomeMy WebLinkAboutColleyville Economic Development Corporation (CEDC)-Minutes-8/15/2013
City of Colleyville
Agenda
Colleyville Economic
Development Corporation
Board Worksession
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Thursday, August 15, 2013
7:00 p.m.
Executive Conference Room
3rd Floor - City Hall
1. CALL TO ORDER
2. PRESENTATION AND DISCUSSION
2a Discussion of the FY 2014 - 2018 Economic Development Capital
Improvement Program (EDCIP) priorities
3. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, August 9,
2013, by 5:00 p.m.
Amy Shelley
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be opened
for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1130, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
Agenda
Colleyville Economic
Development
Corporation Board
Worksession
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Thursday, August 15, 2013
7:00 p.m.
Executive Conference Room
3rd Floor - City Hall
The Colleyville Economic Development Corporation Board Worksession was called
to order by President David Kelly on August 15, 2013, at 7:00 p.m.
ROLL CALL: President David Kelly, Vice President Carol Wollin, Directors Stan
Hall, Tom Hart, Mark Slosson, Carel Tornes, and Timothy Kelso.
General Manager Jennifer Fadden, Finance Manager Terry Leake, Colleyville Center
Manager Leslie Hill, Economic Development Director Marty Wieder, Parks and
Recreation and Library Director Mary Rodne, Recreation and City Events Manager
Lisa Escobedo, Parks Superintendent Tim Hightshoe, Strategic Services Manager
Adrienne Lothery, Communications and Marketing Director Mona Gandy, and
Assistant City Secretary Christine Loven.
Councilmember Chuck Mogged was also present.
2. PRESENTATION AND DISCUSSION
2a Discussion of the FY 2014 - 2018 Economic Development Capital
Improvement Program (EDCIP) priorities
Finance Manager Terry Leake presented the proposed EDCIP for FY 2014-2018 and
stated the annual development of the EDCIP is required by the CEDC Board
Bylaws, and sets forth long and short-term goals.
Director Wollin stated there was no money allocated in 2014 for construction at
Colleyville Center. Finance Manager Leake stated $500,000 has been allocated for
future projects over the next four years, and that funding would be allocated to
Colleyville Center as needed, based on the recommendation in the proposed Site
Master Plan.
Director Hall questioned staff regarding what formula is used to determine the
amount of the available cash to be used. Finance Manager Leake stated available
cash is the difference between revenue and expenditures in the previous year,
combined with the 2013 funding from projects, which were not completed, and the
coverage ratio.
City of Colleyville Page 1
Colleyville Economic
Development Corporation
Minutes August 15, 2013
Director Hall questioned staff regarding how many personnel positions were
funded at the Senior Center and the Library. Finance Manager Leake responded
one at the Senior Center and four, part-time positions at the Library.
Director Hart questioned staff regarding why funding for the Colleyville Center roof
was allocated in the Fiscal Year 2015 budget. Finance Manager Leake stated the
metal roof, which is the green sloped roof, is not in good condition and there is
currently only $6,000 left in the previous roofing settlement for repairs. She
added this allowed the Board to be aware of any future needs.
President Kelly asked if the Board would consider moving the Colleyville Center
roof repair to Fiscal Year 2014, in an effort to avoid the potential of further
damage or the need for a budget amendment in 2014. The Board agreed the
funding for the roof repair, replacement of the stage curtain, and refinish of the
stage should be moved from Fiscal Year 2015 to Fiscal Year 2014.
Director Hall questioned staff regarding who would oversee the roofing project, will
that be Public Works or Colleyville Center Manager Leslie Hill. President Kelly
stated a certified roofing inspector will oversee the roofing project, however,
Manager Hill will schedule and oversee the curtain replacement and stage
refinishing.
Director Hart noted the City had the same roofing scenario and concerns with the
roof at City Hall, not that long ago.
Director Hall noted the $300,000 budgeted in Fiscal Year 2018 for the Pleasant
Run Trail construction and questioned staff regarding if the railroad crossing at
Pleasant Run will be addressed or if there is an anticipated completion timeline?
General Manager Jennifer Fadden stated funding for the quad gates at Pleasant
Run and Bransford Road are provided for in the Fiscal Year 2015 Capital
Improvement Plan, and the design of the quiet zone is currently in the design
process. Director Kelly noted the funding allocated from fiscal years 2015 through
2018 serves as a placeholder.
Director Tornes stated he serves on the Colleyville Sidewalks Committee and there
is not enough funding in the sidewalks budget to allow connectivity to McPherson
Park from the major subdivisions in the area. Director Tornes asked if CEDC
funding for sidewalks could be used to provide the connectivity. President Kelly
stated CEDC funds are designated for specific uses by law and that staff is
checking on what “trail” means, and the viability of using CEDC funding for
providing some of that connectivity. General Manager Jennifer Fadden stated the
Parks and Recreation Open Space Master Plan prioritizes new trail segments, and
the City will be following the priority recommendations within the plan. President
Kelly noted the City Council is also trying to enhance trail connectivity.
City of Colleyville Page 2
Colleyville Economic
Development Corporation
Minutes August 15, 2013
Director Tornes asked if the Senior Center study indicated a need for increased
staffing; would that be funded from the $125,000? President Kelly stated funding
would be provided either from the City budget, or in a future year EDCIP, if
needed.
Director Wollin noted the increase in promotions funding in economic development
and stated she liked seeing the breakdown of the events. Finance Manager Leake
noted an increase in sales tax allows more money to be placed in the promotions
budget; however, 10 percent of the revenue is the most that may be allocated.
Director Hall clarified the Fiscal Year 2015 Colleyville Center funding of $25,000 for
the stage curtain; $4,000 for the stage refinishing; and $48,000 for the roof repair
will be moved to Fiscal Year 2014. Finance Manager Leake stated yes and the
funding will be reflected in the Fiscal Year 2014 CEDC budget to be adopted by the
Board on August 27, 2013.
Director Tornes questioned staff regarding if the Senior Center funding of
$125,000 in Fiscal Year 2014 is for the design only as no construction is scheduled
until 2015. Finance Manager Leake concurred.
3. ADJOURNMENT
There being no further business before the Board, President Kelly adjourned the
meeting at 7:35 p.m.
APPROVED BY A VOTE OF 5 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE
27TH DAY OF AUGUST 2013.
Minutes taken and prepared by:
Christine Loven
Assistant City Secretary
City of Colleyville Page 3