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HomeMy WebLinkAboutLibrary Board-Minutes-6/10/2024 City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD MINUTES 110 Main Street, Colleyville, Texas, 76034 MONDAY , JUNE 10, 2024 - 6:00 PM 1. CALL TO ORDER Chair Molly Skinner called the meeting of the Colleyville Library Board to order at 6:05 p.m. Present: Chair Molly Skinner, and Board members: Wanda Cotter, Kay Newton, Al Cain, Merry Graves, Joseph Stout, Gary McPherson, Susan Baum, Denise Light. City staff: Library Director Jack Pawlowski and Library Outreach and Program Coordinator Dina Bayles. Absent: Joan Roberts, Joy Fulton Lee. 2. APPROVAL OF MINUTES April 8, 2024 A motion was made by Kay Newton and seconded by Al Cain to approve the April 8, 2024 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Remote Locker System Update Director Pawlowski discussed the remote locker system to be installed at the Colleyville Recreation Center scheduled for the week of July 15, 2024. Staff is anticipating one week for internal setup and staff training, launching the system within the first week of August. This will be a r emote satellite pickup location for items reserved on hold and the library will work on a schedule for drop off before implementation. Wanda Cotter asked for existing metrics for measuring usage which will be determined by “Recreation Center Branch” statistics reports. Kay Newton inquired about security cameras at the remote locker location, which will need to be verified given that all city buildings currently have security cameras. 3b Book Vending Machine Partnership Colleyville Library Board Minutes April 8, 2024 City of Colleyville Page 2 Atmos Energy and the Colleyville Rotary Club requested to partner with the Colleyville Public Library to install a book vending machine inside the library. Tokens earned throughout the local schools and community would be used to redeem a book to keep from the vending machine. The goal is to increase connection to students’ local public library to further continue literacy. Rotary club to donate $2,000 to start collection. Director Pawlowski asked if the board would like him to explore this partnership. Chair Skinner asked if there was an age range for the books in the vending machine. Clarification was given that the books would be for elementary school ages and younger. Questions regarding how many books would be in the machine and how the vending machine would be maintained were raised by Al Cain and Merry Graves. Concern was also raised regarding empty slots in the vending machine which could deter usage. Chair Skinner asked if library staff will be responsible for restocking. The library would curate the collection with the money from the Rotary Club’s initial donation. Concern was raised about how long the funds would last based on the distribution of tokens. Wanda Cotter suggested other community organizations could partner to support the program financially and distribute tokens to those best served by it. Chair Skinner inquired if the Friends of the Library could supplement the program with new condition donated books or monies from the sale of donated books. Kay Newton agreed this was part of how the Friends of the Library support the library programs. The director was asked to explore the partnership with Atmos Energy and the Colleyville Rotary Club. 3c Approval to use the Voluntary Library Fund in Fiscal Year 2025, for purchase of library materials, materials processing supplies, and library programs, in an amount not to exceed $195,000 Director Pawlowski is seeking an additional $5,000 from last year’s $190,000 to be used for digital material in Cloud Library. Digital circulation continues to rise and the funds would be used to keep pace with demand. Joseph Stout inquired about Kanopy for video content and it’s feasibility for the library. Director Pawlowski indicated the platform fee is anywhere from $1,000-$3,000 per year with additional monthly funds needed for content. The library is looking at video streaming service options that are fiscally sound for the library’s budget. Video streaming platforms will be investigated but will not be purchased during in this year’s budget. Board member Denise Light asked how much money will be added to Cloud Library which was reported to be $42,000, up $4,000 from last year. Susan Baum inquired about whether these additional funds would be allocated to the adults or childrens collections. Director Pawlowski indicated that license fees dictate content selection , leaning toward best sellers. Kay Newton made a motion to approve , Wanda Cotter seconded. Al Cain suggested reading recommendations on bookshelves as seen at Hurst Public Library to expand reading opportunities, while Kay Newton discussed how the Friends have done this before with employee recommendation displays. Director Pawlowski agreed to explore options once space configuration is addressed. He also discussed how the new YA collection and Hidden Gem display curated by our Adult Services and Assistant Librarian has helped to promote and increase Colleyville Library Board Minutes April 8, 2024 City of Colleyville Page 3 circulation. The library will explore Staff Picks, and Chair Skinner suggested a shelf on the New Release islands while Wanda Cotter discussed wall space as an idea. Board member Gary McPherson requested vote to approve the Voluntary Fund usage, which was approved unanimously. 4. REPORTS 4a Librarian's Report A. Monthly Statistics Director Pawlowski detailed the gate count being down due to no longer being a voting location, however statistics are similar to previous non-voting numbers. Cloud Library circulation up 23% last month, 15% from last year and continues to grow. Program statistics up to due school visits for summer reading program, and Dina Bayles at the Car Show, Senior Center Meals on Wheels luncheon, and City Fair promoting the adult and teen summer reading program as well. B. Donations The Friends of the Library donated $500 to support our summer reading program through weekly gift card and grand prizes. Gift cards were purchased from local businesses, where many also provided gift card donations in kind. C. Library Programs Programming numbers trending positively. Winter/Spring programs went well. Over 1,000 summer reading participants registered as of June 10, with an increase in adult participation. While the adult program is not new, awareness is growing and participation increasing with awareness. Program attendance has been very high, starting with a kick-off from magician Will Baffle who had 275 in attendance. David Slick had 190 in attendance, and the Trolls Band Together movie brought 119 patrons into the library. The Friends of the Library will be selling ice cream after each Thursday performance. 4b Friends of the Colleyville Public Library Report Friends of the Library President Merry Graves reported on the Meet the Director event introducing the community to Jack Pawlowski, as well as the paintings donated to honor former director Mary Rodne’s service to the library. Merry acknowledged the summer reading program donation and the book sale held inside the library. Kay Newton noted the sale was successful in that they made $151 and many more books were moved out of the library via the sale and donations to various local organizations. Summer Reading Program Thursday ice cream sale details were given and help requested. Friends of the Library membership opens on July 1st and forms are available at the Help Desk. Colleyville Library Board Minutes April 8, 2024 City of Colleyville Page 4 4c Colleyville Public Library Foundation Report Board member Denise Light discussed how the Foundation partnered with the Friends of the Library once they reached out to acquire the painting in the library in honor of Mary Rodne’s service. Light acknowledged the continued support of $10,000 from the Glaser Foundation toward library programs. Adult Services Librarian, Kara Teeter, secured an author for the August luncheon event, as the acquisition of Sandra Brown proved to be too costly. A raffle or some sort of fundraising is being considered for the luncheon, as well as participating in North Texas Giving Day on September 19th. Chair Skinner concluded the agenda was complete and requested a motion to adjourn. 5. ADJOURNMENT A motion was made by Wanda Cotter and seconded by Al Cain to adjourn the meeting of the Colleyville Library Board at 6:46 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF _7_ AYES, _0_ NAYS, AND _0_ ABSTENTIONS ON THIS THE _12th _ DAY OF _August 2024 ___. Minutes taken and prepared by: Dina Bayles Library Outreach and Program Coordinator