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Home My WebLink AboutLibrary Board-Agenda Packets-8/12/2024City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD AGENDA Public Library - 110 Main Street MONDAY, AUGUST 12, 2024 - 6:00 PM 1.CALL TO ORDER 2.APPROVAL OF MINUTES June 10, 2024 3.REGULAR AGENDA ITEMS 3a Update on the 2024 Summer Reading Program 3b Remote Locker System Update 3c Book Vending Machine Partnership 3d Discussion of Items for Future Agendas 4.REPORTS 4a Librarian's Report 4b Friends of the Colleyville Public Library Report 4c Colleyville Public Library Foundation Report 5.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Thursday, August 8, 2024 by 5:00 p.m. Jack Pawlowski Library Director A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD MINUTES 110 Main Street, Colleyville, Texas, 76034 MONDAY , JUNE 10, 2024 - 6:00 PM 1. CALL TO ORDER Chair Molly Skinner called the meeting of the Colleyville Library Board to order at 6:05 p.m. Present: Chair Molly Skinner, and Board members: Wanda Cotter, Kay Newton, Al Cain, Merry Graves, Joseph Stout, Gary McPherson, Susan Baum, Denise Light. City staff: Library Director Jack Pawlowski and Library Outreach and Program Coordinator Dina Bayles. Absent: Joan Roberts, Joy Fulton Lee. 2. APPROVAL OF MINUTES April 8, 2024 A motion was made by Kay Newton and seconded by Al Cain to approve the April 8, 2024 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Remote Locker System Update Director Pawlowski discussed the remote locker system to be installed at the Colleyville Recreation Center scheduled for the week of July 15, 2024. Staff is anticipating one week for internal setup and staff training, launching the system within the first week of August. This will be a r emote satellite pickup location for items reserved on hold and the library will work on a schedule for drop off before implementation. Wanda Cotter asked for existing metrics for measuring usage which will be determined by “Recreation Center Branch” statistics reports. Kay Newton inquired about security cameras at the remote locker location, which will need to be verified given that all city buildings currently have security cameras. 3b Book Vending Machine Partnership Colleyville Library Board Minutes April 8, 2024 City of Colleyville Page 2 Atmos Energy and the Colleyville Rotary Club requested to partner with the Colleyville Public Library to install a book vending machine inside the library. Tokens earned throughout the local schools and community would be used to redeem a book to keep from the vending machine. The goal is to increase connection to students’ local public library to further continue literacy. Rotary club to donate $2,000 to start collection. Director Pawlowski asked if the board would like him to explore this partnership. Chair Skinner asked if there was an age range for the books in the vending machine. Clarification was given that the books would be for elementary school ages and younger. Questions regarding how many books would be in the machine and how the vending machine would be maintained were raised by Al Cain and Merry Graves. Concern was also raised regarding empty slots in the vending machine which could deter usage. Chair Skinner asked if library staff will be responsible for restocking. The library would curate the collection with the money from the Rotary Club’s initial donation. Concern was raised about how long the funds would last based on the distribution of tokens. Wanda Cotter suggested other community organizations could partner to support the program financially and distribute tokens to those best served by it. Chair Skinner inquired if the Friends of the Library could supplement the program with new condition donated books or monies from the sale of donated books. Kay Newton agreed this was part of how the Friends of the Library support the library programs. The director was asked to explore the partnership with Atmos Energy and the Colleyville Rotary Club. 3c Approval to use the Voluntary Library Fund in Fiscal Year 2025, for purchase of library materials, materials processing supplies, and library programs, in an amount not to exceed $195,000 Director Pawlowski is seeking an additional $5,000 from last year’s $190,000 to be used for digital material in Cloud Library. Digital circulation continues to rise and the funds would be used to keep pace with demand. Joseph Stout inquired about Kanopy for video content and it’s feasibility for the library. Director Pawlowski indicated the platform fee is anywhere from $1,000-$3,000 per year with additional monthly funds needed for content. The library is looking at video streaming service options that are fiscally sound for the library’s budget. Video streaming platforms will be investigated but will not be purchased during in this year’s budget. Board member Denise Light asked how much money will be added to Cloud Library which was reported to be $42,000, up $4,000 from last year. Susan Baum inquired about whether these additional funds would be allocated to the adults or childrens collections. Director Pawlowski indicated that license fees dictate content selection , leaning toward best sellers. Kay Newton made a motion to approve , Wanda Cotter seconded. Al Cain suggested reading recommendations on bookshelves as seen at Hurst Public Library to expand reading opportunities, while Kay Newton discussed how the Friends have done this before with employee recommendation displays. Director Pawlowski agreed to explore options once space configuration is addressed. He also discussed how the new YA collection and Hidden Gem display curated by our Adult Services and Assistant Librarian has helped to promote and increase Colleyville Library Board Minutes April 8, 2024 City of Colleyville Page 3 circulation. The library will explore Staff Picks, and Chair Skinner suggested a shelf on the New Release islands while Wanda Cotter discussed wall space as an idea. Board member Gary McPherson requested vote to approve the Voluntary Fund usage, which was approved unanimously. 4. REPORTS 4a Librarian's Report A. Monthly Statistics Director Pawlowski detailed the gate count being down due to no longer being a voting location, however statistics are similar to previous non-voting numbers. Cloud Library circulation up 23% last month, 15% from last year and continues to grow. Program statistics up to due school visits for summer reading program, and Dina Bayles at the Car Show, Senior Center Meals on Wheels luncheon, and City Fair promoting the adult and teen summer reading program as well. B. Donations The Friends of the Library donated $500 to support our summer reading program through weekly gift card and grand prizes. Gift cards were purchased from local businesses, where many also provided gift card donations in kind. C. Library Programs Programming numbers trending positively. Winter/Spring programs went well. Over 1,000 summer reading participants registered as of June 10, with an increase in adult participation. While the adult program is not new, awareness is growing and participation increasing with awareness. Program attendance has been very high, starting with a kick-off from magician Will Baffle who had 275 in attendance. David Slick had 190 in attendance, and the Trolls Band Together movie brought 119 patrons into the library. The Friends of the Library will be selling ice cream after each Thursday performance. 4b Friends of the Colleyville Public Library Report Friends of the Library President Merry Graves reported on the Meet the Director event introducing the community to Jack Pawlowski, as well as the paintings donated to honor former director Mary Rodne’s service to the library. Merry acknowledged the summer reading program donation and the book sale held inside the library. Kay Newton noted the sale was successful in that they made $151 and many more books were moved out of the library via the sale and donations to various local organizations. Summer Reading Program Thursday ice cream sale details were given and help requested. Friends of the Library membership opens on July 1st and forms are available at the Help Desk. Colleyville Library Board Minutes April 8, 2024 City of Colleyville Page 4 4c Colleyville Public Library Foundation Report Board member Denise Light discussed how the Foundation partnered with the Friends of the Library once they reached out to acquire the painting in the library in honor of Mary Rodne’s service. Light acknowledged the continued support of $10,000 from the Glaser Foundation toward library programs. Adult Services Librarian, Kara Teeter, secured an author for the August luncheon event, as the acquisition of Sandra Brown proved to be too costly. A raffle or some sort of fundraising is being considered for the luncheon, as well as participating in North Texas Giving Day on September 19th. Chair Skinner concluded the agenda was complete and requested a motion to adjourn. 5. ADJOURNMENT A motion was made by Wanda Cotter and seconded by Al Cain to adjourn the meeting of the Colleyville Library Board at 6:46 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE _ _ DAY OF _ ___. Minutes taken and prepared by: Dina Bayles Library Outreach and Program Coordinator City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 3a Agenda Date 8/12/2024 Number Type Regular Agenda Items Department Library Title Update on the 2024 Summer Reading Program Explanation Library Director Jack Pawlowski will provide an update on the 2024 Summer Reading Program. Attachments 1. Colleyville Public Library Summer Reading Summary 2024 Colleyville Public Library 2024 Summer Reading Program By the Numbers 1,532 participants in the summer reading challenge 1,149 Children 67 Teens 316 Adults 8,303 people attending 124 programs 21,210 patrons in the library during June and July 63,036 books, movies, S.T.E.A.M & Literacy kits checked out 13,699 e-books and e-audiobooks 2024 Community Partners Ace Hardware Adventure Kids Alley Cats Entertainment Black Walnut Cafe Buttermilk Sky Pie Chef Point Chick-fil-A Chipotle Cinepolis La Hacienda Lego Land Luna Grill Main Event Market Street McAlister’s Deli McDonald’s Menchie’s Frozen Yogurt Mooyah Colleyville ATA Martial Arts Comics and Games Costa Vida Daddy’s Chicken Shack Eye Level Learning Fort Worth Zoo HTeaO Honey Teriyaki Jersey Mike’s Nothing Bundt Cakes NRH2O NYC Bagel Red Barn BBQ Peppa Pig Theme Park Pinnacle Bank Sea Life Shake Shack Shipley Do-Nuts Smoothie Factory Sonic Sweet & Sassy Texas Rangers Whataburger Whole Foods Zafiro’s Friends of the Library The Robert J. and Helen H. Glaser Family Foundation Colleyville Public Library 2024 Summer Reading Program Photos City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 3b Agenda Date 8/12/2024 Number Type Regular Agenda Items Department Library Title Remote Locker System Update Explanation Library Director Jack Pawlowski will present an update for the Bibliotheca Remote Locker System. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 3c Agenda Date 8/12/2024 Number Type Regular Agenda Items Department Library Title Book Vending Machine Partnership Explanation Library Director Jack Pawlowski will present information on a book vending machine partnership opportunity with Atmos Energy and the Rotary Club of Colleyville. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 3d Agenda Date 8/12/2024 Number Type Regular Agenda Items Department Library Title Discussion of Items for Future Agendas Explanation This item allows the opportunity for Library Board members to suggest items for consideration on future Library Board agendas and to confirm the next regularly scheduled meeting date. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number Agenda Date 8/12/2024 Number Type Report Department Library Title Librarian's Report Explanation The reports provided are to update Board members on the statistics and programs for the months of June 2024 through July 2024. A. Monthly Statistics B. Donations C. Library Programs Attachments 1. Statistics June - July 2024 2. Volunteer Hours Summary - FY2023-2024 June 2024 June 2023 % Change (+/‐) Current YTD Last Year to Date % Change (+/‐) 11,082 13,722 ‐19% 69,300 80,311 ‐14% 175 176 ‐1% 1,469 1,431 3% Gate Count 9,936 12,646 ‐21% 59,722 71,583 ‐17% Cloud Library Activity 971 900 8% 8,109 7,297 11% 45,057 52,910 ‐15% 241,823 256,800 ‐6% Holds Arrived 2,952 3,585 ‐18% 21,342 23,351 ‐9% 329.00 377.00 ‐13% 2,637.00 2,751.00 ‐4% 899.00 973.00 ‐8% 1,784.81 1,803.45 ‐1% 72 83 ‐13% 436 442 ‐1% 3,043 4,820 ‐37% 12,730 13,394 ‐5% Users Users 142 114 25% 1,155 771 50% 179 214 ‐16% 866 998 ‐13% Library Card Holders 9,319 9,275 0% 32,319 35,720 ‐10% 192,463 192,421 0% Cloud Library 6,768 5,859 16% 52,006 45,221 15% 156 276 ‐43% 74,000 73,313 1% $728.61 $683.12 7% $5,264.04 $4,308.29 22% LIBRARY RECEIPTS Cards Registered CIRCULATION Total Circulation COLLECTION PROGRAM ATTENDANCE COMPUTER USE Adult LIBRARY CARDS Drive Up Transactions Total In‐Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS REPORT TO LIBRARY BOARD/JUNE 2024 USAGE STATISTICS Persons Visiting the Library July 2024 July 2023 % Change (+/‐) Current YTD Last Year to Date % Change (+/‐) 10,128 10,873 ‐7% 79,428 91,184 ‐13% 192 196 ‐2% 1,661 1,627 2% Gate Count 8,964 9,769 ‐8% 68,686 81,352 ‐16% Cloud Library Activity 972 908 7% 9,081 8,205 11% 42,533 44,996 ‐5% 284,356 301,796 ‐6% Holds Arrived 2,656 3,162 ‐16% 23,998 26,513 ‐9% 330.00 296.00 11% 2,966.00 3,046.00 ‐3% 772.00 874.00 ‐12% 2,556.76 2,677.86 ‐5% 60 56 7% 496 502 ‐1% 3,367 4,012 ‐16% 16,097 17,406 ‐8% Users Users 123 96 28% 1,278 867 47% 103 115 ‐10% 969 1,113 ‐13% Library Card Holders 9,404 9,376 0% 30,717 30,224 2% 223,180 222,645 0% Cloud Library 6,931 5,791 20% 58,937 51,012 16% ‐164 186 ‐188% 73,836 73,499 0% $630.90 $472.75 33% $5,894.94 $4,781.04 23% Adult LIBRARY CARDS Cards Registered CIRCULATION Total Circulation COLLECTION LIBRARY RECEIPTS COMPUTER USE COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS REPORT TO LIBRARY BOARD/JULY2024 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In‐Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE MONTH VOLUNTEERSPER-SONSVOLUNTEENSPER-SONSNCLPER-SONSSCHOOLPER-SONSTEEN/ADULT COURTPER-SONSTOTALTOTAL PERSONSOctober 29.50 6 0.00 0 0.00 0 56.50 21 0.00 0 86 27November 28.83 5 0.00 0 0.00 0 52.00 17 0.00 0 81 22December 16.00 5 2.34 2 0.00 0 64.25 20 0.00 0 83 27January 18.50 4 6.00 2 0.00 0 69.16 19 0.00 0 94 25February 18.00 6 5.00 3 0.00 0 71.88 21 0.00 0 95 30March 23.50 5 5.00 3 0.00 0 88.25 27 0.00 0 117 35April 24.75 6 14.00 4 0.00 0 74.00 17 0.00 0 113 27May 17.50 5 16.00 6 141.25 50 44.00 13 0.00 0 219 74June 29.30 6 14.00 6 616.50 228 230.80 29 8.00 1 899 270July 28.50 6 7.95 8 513.50 255 222.00 27 0.00 0 772 296August00September00FY Total 234 54 70.29 34 1,271.25 533 972.84 211 8.00 1 2,556.76 833 COLLEYVILLE PUBLIC LIBRARY VOLUNTEER HOURSFISCAL YEAR 2023-2024 City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number Agenda Date 8/12/2024 Number Type Report Department Library Title Friends of the Colleyville Public Library Report Explanation A representative from the Friends of the Colleyville Public Library will provide an update and report to the Colleyville Library Board members. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number Agenda Date 8/12/2024 Number Type Report Department Library Title Colleyville Public Library Foundation Report Explanation A representative from the Colleyville Public Library Foundation will provide an update and report to the Colleyville Library Board members. Attachments