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HomeMy WebLinkAboutCity Council-Agenda Packets-7/16/2024 City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL AGENDA 100 Main Street, Colleyville, Texas, 76034 TUESDAY, JULY 16, 2024 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Discussion of the FY2025-2029 Draft CIP WS-2 Discussion of pervious and impervious coverage WS-3 Discussion of regulating recording devices WS-4 Discussion of the July 16, 2024, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:00 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Shelley Poole, Journey Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt City Council Agenda July 16, 2024 City of Colleyville Page 2 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-24-4955 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Colleyville Lions Club presentation - Deb Cashen, Secretary 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-24- 4956 4a Approval of the minutes of the regular City Council meeting of July 2, 2024 4b Approval of the Fiscal Year 2025 Colleyville Crime Control and Prevention District budget 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - June 2024 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-24-2288 Request to appeal the decision of the Planning and Zoning Commission for consideration of a Special Use Permit to allow for a carport on Lot 1, Block 1, Debrecht Addition, located at 306 Van Oaks Drive, Case ZC24-008 6b Ordinance O-24-2289 Amending Exhibit B of Ordinance O-21-2179 for the purpose of deleting the local amendment to Section 1003, Interceptors and Separators, of the adopted 2018 edition of the International Plumbing Code and adopting the original language of Section 1003 as published in the 2018 edition of the International Plumbing Code; amending Section 18-19(b) of the Code of Ordinances 7. CITIZEN COMMENTS 8. REPORTS Planning and Zoning Commission Meeting Minutes - June 10, 2024 Planning and Zoning Commission Worksession Minutes - June 24, 2024 City Council Agenda July 16, 2024 City of Colleyville Page 3 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, JULY 16, 2024 - READING AND PUBLIC HEARING - RESOLUTION R- 24-4957 10. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, July 12, 2024 by 5:00 p.m. Angela Fetters Assistant City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number WS-1 Agenda Date 7/16/2024 Type Worksession Department Public Works Title Discussion of the FY2025-2029 Draft CIP Explanation This item will provide an overview of the draft FY2025-2029 CIP. Attachments 1. FY2025-2029 CIP Presentation Capital Improvement Program (CIP) Presentation and Discussion City Council Worksession July 16, 2024 What is a CIP? Capital Improvement Program (CIP) •A short-range, rolling plan, usually three to five years out, which identifies capital projects and provides a planning schedule, including funding options The Benefits of a CIP Include: •Provides the link between the strategic plans and the City’s annual budget •Supports the City’s long term goals and vision •Focuses on preserving the City’s infrastructure while ensuring the efficient use of public funds Project Selection Several factors are considered when projects are considered for funding in the Capital Improvement Program •Condition of asset •Risk management •Long term vision (Master Plans) •Available funding sources •Use of asset (Average Daily Traffic for Streets) •Classification of asset (Local or Non-local Street) •Considerations of the benefit of the project •All projects receive final approval by City Council Interactive Map Capital Improvement Projects Interactive Map •The City of Colleyville Website has an interactive map which provides detailed information regarding each of the current capital projects •The map will be updated to include the proposed FY2025 projects once adopted www.colleyville.com FY24 Recreation Center Highlights Gym Renovation Contract Award $1,139,728 LED Lighting Contract Award $49,731 Roof Coating Contract Award $307,500 State Energy Conservation Office LED Lighting Grant Received $35,000 (exterior lights, classrooms, Voting Center & North Gym) FY24 Senior Center Highlights Senior Center Contract Award $3,749,927 FY24 Parks Beautification & Branding Highlights Justice Center Pond Contract Award $451,235 Wayfinding Signage Contract Award $104,027 Green Ribbon Contract Award $104,027 SH 26/Longwood & L.D. Lockett/Precinct Line TxDOT Grant Received $324,311 FY24 Parks Highlights Woodbriar Park Playground Contract Award $192,821 Kimzey Park Playground Contract Award $348,331 FY24 Public Works Highlights Local Street Maintenance Project 2.68 Lane Miles Resurfaced Partnership with Tarrant County $350,560 •Cooks Lane •Waller Lane •Ashley Ct •Butler Ct •Copperwood Ct •Crest Ct •Crest Dr •Elmwood Ct •Fairhill Ct •Greenway Ct •Magnolia Ct •Savannah Ct •Tara Dr •Trail Bend Ct •Wood Creek Ct •Plantation Ct Glade at Roberts Road Intersection Improvements Contract Award $1,016,216 FY24 Public Works Utility Highlights WW Project 10: Rehabilitation of Priority 2 Manholes Budget Amount $150,000 Reserve Lift Station Contract Award $246,500 Woodbriar and Quail Crest Water/Wastewater PHI - Construction Contract Award $3,999,898 Preston Manor Pressure Relief Valve Contract Award $116,000 FY24 Recap of In-House Projects Old Grove Pond $50,000 savings Voting Center $82,500 savings Nature Center Pedestrian Enhancements $26,800 savings FY24 Recap of In-House Projects Recreation Center Front Offices $664,800 savings Total Savings: $979,700 Recreation Center North Gym $115,000 savings Recreation Center Classroom Expansion $9,600 savings Recreation Center Group Fitness $31,000 savings Proposed Five Yea r CIP The Proposed Fiscal Year 2025-2029 Capital Improvement Program •The program identifies planned projects for the next 5 years, based on funding availability, and a schedule for completion •The CIP provides an opportunity to consider the City’s capital needs in the coming years and determine the priority of each while ensuring available funding resources are sufficient to support expenditures FY25 Projects Note: Some projects listed are multi-year and/or multi-fund projects Drainage CIP Amount Bandit Trail Drainage Improvements - Design $100,000 Bedford Road Low Water Crossing - Design $550,000 Drainage Improvements FY2025 $100,000 Heritage Bridge Over LBC Scour Countermeasure Construction $450,000 Wagonwheel and Chisolm - Design $75,000 Water Project 18: Pecan Park Estates- Construction-FY2025 $350,000 Drainage Total $1,625,000 Facilities CIP Amount Awnings at Parks Facility $200,000 Colleyville Center Renovation-FY2025 $250,000 Fire Training Facility $150,000 Justice Center Backup Generator $971,900 Justice Center Interior Renovation-FY2025 $300,000 Parking Facility Pavement Marking-FY2025 $50,000 Plaza Stone Restoration $125,000 Public Works Service Center Emergency Generator $190,000 Recreation Center HVAC Replacement Phase I $300,000 Facilities Total $2,536,900 Master Plans/Studies CIP Amount Active Transportation Plan $148,860 L.D. Lockett Pump Station Equipment Assessment $25,000 Northern Gateway Flood Study $100,000 Recreation Center Master Plan $200,000 Master Plans/Studies Total $473,860 Information Technology CIP Amount Fiber Optic - FY2025 $300,000 Fire CAD Upgrade $30,000 Library Equipment Replacement $100,000 NETCO Radio Consortium $165,000 Portable Radios $340,000 Security Cameras in Parks-FY2025 $100,000 Information Technology Total $1,035,000 FY25 Projects Note: Some projects listed are multi-year and/or multi-fund projects Utilities CIP Amount Woodbriar and Quail Crest Water/WW - PH I Construction- FY2025 $2,000,000 WW Project 10: Rehabilitation of Priority 2 Manholes- FY2025 $150,000 Jackson Road Waterline Relocation $750,000 Water Project 11: Tinker Road Water/Drainage/Road Reconstruction-FY2025 $1,000,000 Water Project 18: Pecan Park Estates PHII-Construction - FY2025 $2,275,000 Water Project 5: Brighton Oaks - Design $250,000 Water Tower Tank Mixers $250,000 Woodbriar and Quail Crest Water/WW - PH II Design $200,000 Utilities Total $6,875,000 Sidewalks/Trails CIP Amount Bransford Rd Trail (Field St to Cotton Belt Trail)- Construction $1,100,000 Montclair Sidewalk-Construction $1,200,000 Sidewalks/Trails Total $2,300,000 Streets CIP Amount Bedford Road at Cheek-Sparger Road Roundabout - ROW/DESIGN $300,000 Cheek-Sparger Road (Heritage to Bedford) - Design $2,000,000 Heritage Avenue - Design (Cheek-Sparger to Guadalupe)$550,000 Heritage Bridge Expansion and Right Turn Lane Extension $750,000 John McCain Bridge Expansion-Design $50,000 Light Pole Painting/Replacement Program-FY2025 $50,000 Roberts Road PHII - Construction $1,400,000 Street Maintenance Program-FY2025 $1,000,000 Street Pavement Marking-FY2025 $100,000 Streets Total $6,200,000 FY25 Projects Vehicles and Equipment CIP Amount Bear Cat Armored Vehicle $77,373 Ditch Witch Trencher $130,000 Vactor Truck $515,000 Vehicles and Equipment Total $722,373 Parks and Recreation CIP Amount Caboose Painting $35,000 Central Fire Station Landscape and Retaining Walls $81,000 City Park Baseball Field Improvement $85,000 City Park Playground/Splash Pad-FY2025 $1,100,000 Green Ribbon Beautification - FY2025 $545,000 Heroes Park Renovation-Construction $7,000,000 Kimzey Park Additional Parking $100,000 New Park Amenity-FY2025 $600,000 Park Beautification-FY2025 $50,000 Park Signage/Branding Program-FY2025 $150,000 Park Tree Installation Program-FY2025 $50,000 Parks Miscellaneous Improvement Projects $200,000 Parkway Tree Removal and Replacement-FY2025 $75,000 Pleasant Run Park Parking Facility - Design $30,000 Senior Center Outdoor Fitness $100,000 SH26 Christmas Decorations $100,000 SH26 Electricity in Medians $350,000 Wayfinding Signage-FY2025 $100,000 Parks and Recreation Total $10,751,000 Questions and Discussion City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number WS-2 Agenda Date 7/16/2024 Type Worksession Department City Manager Title Discussion of pervious and impervious coverage Explanation The City Council asked staff to look at changes to the calculation of impervious coverage to exclude pools and synthetic turf areas. Pools have the ability to hold additional water which is in line with that of grass. New synthetic turf technology provides for drainage to occur as well. Staff will present the existing language and current practice in calculating impervious coverage and provide potential options for amending the Land Development Code. Attachments 1. Impervious Coverage Presentation 2. List of Cities Impervious Coverage Information 3. City of Grapevine Turf Memo Impervious Coverage Pools & Synthetic turf July 16, 2024 Council Worksession Land Development Code Impervious Coverage.The combined area occupied by all principal and accessory buildings, structures, and paved parking, patio, sidewalk and driveway areas. Landscaping.Any combination of trees, shrubs, flowers, grass or other horticultural elements, decorative stonework, paving, screening or other architectural elements, all of which are designed to enhance the visual amenity of a property and/or to provide a screen to mitigate any objectionable aspects that may detrimentally affect adjacent land. -does not include pool or synthetic grass areas Land Development Code Discussion Currently: •Must provide engineering data for pool or synthetic grass areas to be considered as ‘pervious’. •No examples to date •Drainage plans required prior to construction. Option: •Allow partial credit for pool and/or synthetic grass areas •Up to ½ of required pervious area can be pool or synthetic grass •25% (of lot area) in AG, RE, & R-40 •22.5% in R-30 •20% in R-20, R-15, RD, & R-MF •Drainage plans required prior to construction. Example –R -20 district Lot area:20,355 SF Max. Lot Cover: 30% of lot area Max. Impervious Cover: 60% Min. Pervious Area: 40% •±8,100 SF required to be pervious •Partial credit would allow for up to ±4,050 SF to be pool and/or synthetic grass Lot area:20,355 SF Max. Lot Cover: 30% of lot area Max. Impervious Cover: 60% Min. Pervious Area: 40% •±8,100 SF required to be pervious •Partial credit would allow for up to ±4,050 SF to be pool and/or synthetic grass Example –R -20 district Lot area:43,560 SF Max. Lot Cover: 20% of lot area Max. Impervious Cover: 50% Min. Pervious Area: 50% •±21,780 SF required to be pervious •Partial credit would allow for up to ±10,890 SF to be pool and/or synthetic grass Example –R -40 district Future steps Amend the definition in the Land Development Code: Chapter 2: Definitions Impervious Coverage.The combined area occupied by all principal and accessory buildings, structures, and paved parking, patio, sidewalk and driveway areas. Partial Credit:the total impervious coverage may be increased to include the pool (water) area and/or synthetic grass areas only up to 50% of the required pervious area as required by the zoning on the lot. *** Add note to Section 3.24.G: *All regulations may vary when above districts are used as a base district for a PUD **All required building lines shall adgere to the minimum yard requirement of the applicable zoning district for the property per Section 3.24.G-Schedule of District Regulations regardless of any setbacks shown on a plat unless a documented plat waiver has been approved. ***Partial Credit:the total impervious coverage may be increased to include the pool (water) area and/or synthetic grass areas only up to 50% of the required pervious area as required by the zoning on the lot. Future steps Questions/Comments City Definition of Impervious Cover Are Pools Impervious? Is Synthetic Turf Impervious? Keller Means those surfaces that cannot effectively infiltrate rainfall (e.g., building rooftops, pavement, sidewalks, driveways, etc) Yes No Southlake Impervious area (or impervious surface) means a surface that has been compacted or covered with a layer of material so that it is resistant to infiltration by water and does not have a natural state of vegetative cover. Impervious areas include, but are not limited to, compacted soils with a surface treatment, gravel or crushed stone surfaces, asphalt or concrete pavement, parking lots, driveways, sidewalks and private roadways, and buildings, and other man-made structures, surfaces, or uses that change the natural surface of the land and have the effect of increasing, concentrating, or otherwise altering stormwater runoff. No, Pool area is not considered impervious No, Additional landscaping is required if next to street side North Richland Hills Impervious area (or impervious surface) means a surface that has been compacted or covered with a layer of material so that it is resistant to infiltration by water and does not have a natural state of vegetative cover. Impervious areas include, but are not limited to, compacted soils with a surface treatment, gravel or crushed stone surfaces, asphalt or concrete pavement, parking lots, driveways, sidewalks and private roadways, and buildings, and other man-made structures, surfaces, or uses that change the natural surface of the land and have the effect of increasing, concentrating, or otherwise altering runoff. Yes, Undefined Varies by product, Pervious if product has documentation that water can penetrate Bedford No definitions or additional information found.Yes No turf regulations: 30% Live Plant Material Requirement in Front Yard Grapevine Artificial turf may be utilized as landscaping material on individual developed lots within single-family zoning districts with the following conditions: 1. The turf must be pervious and allow rainfall to percolate into the soil below. 2. Adequate means must be provided to conduct storm water according to the lot drainage plan approved by Public Works / Engineering. Decorative gravel and other like materials may be utilized as landscaping material on individual developed lots within single-family zoning districts with the following conditions: 1. Adequate means shall be in place to contain the material on site and prevent migration of the material onto another property or into the public right-of-way. 2. The soil surface shall be prepared to prevent the soil below from migrating to the surface and producing erosion. No, Pool area is not considered impervious No Euless Impervious coverage means that portion of a lot area which is covered by an impermeable surface, such as structures or paving, and thereby not allowing water penetration. Yes Varies by product, Pervious if product has documentation that water can penetrate Hurst Impervious surface: A surface which does not absorb water and consists of all buildings, parking areas, driveways, roads, sidewalks, structures and any areas of concrete or asphalt. No, Pool area is not considered impervious No MEMORANDUM CITY OF GRAPEVINE, TEXAS TO: BUILDING SERVICES STAFF FROM: LARRY GRAY, BUILDING OFFICIAL SUBJECT: POLICY, OPEN SPACE REGULATIONS / SINGLE-FAMILY ZONING DISTRICTS DATE: Tuesday, October 3, 2023 Background Information: It has been the interpretation that artificial turf and/or decorative gravel and the like are not suitable landscape materials for required open space for individual lots within single- family zoning districts. Recently, there has been increased interest by the general public to utilize artificial turf, decorative gravel, etc., to cover bare ground in these districts to both minimize maintenance and to decrease irrigation requirements . Policy: Artificial turf may be utilized as landscaping material on individual developed lots within single-family zoning districts with the following conditions: 1. The turf must be pervious and allow rainfall to percolate into the soil below. 2. Adequate means must be provided to conduct storm water according to the lot drainage plan approved by Public Works / Engineering. Decorative gravel and other like materials may be utilized as landscaping material on individual developed lots within single-family zoning districts with the following conditions: 1. Adequate means shall be in place to contain the material on site and prevent migration of the material onto another property or into the public right-of-way. 2. The soil surface shall be prepared to prevent the soil below from migrating to the surface and producing erosion. Any property within the Historic Township will require approval from the Historic Preservation Officer prior to installation of artificial turf or decorative gravel within the front yard or any side yard adjacent to a public street. City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number WS-3 Agenda Date 7/16/2024 Type Worksession Department City Manager Title Discussion of regulating recording devices Explanation This item is to provide for the discussion of regulating recording devices. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number WS-4 Agenda Date 7/16/2024 Type Worksession Department City Secretary Title Discussion of the July 16, 2024, City Council regular agenda items Explanation Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 1 Agenda Date 7/16/2024 Type Executive Session Department City Secretary Title Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Attachments RESOLUTION R-24-4950 A RESOLUTION APPROVING COUNCIL ACTION REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR CITY COUNCIL MEETING OF JULY 2, 2024 WHEREAS, following discussion in Executive Session, and in full accordance with the requirements of the Open Meetings Act, the City Council determines that the following action is in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 2ND DAY OF JULY 2024. Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Kimberly Holt Gunderson, Place 5 Aye ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Bobby Lindamood City Secretary Mayor City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number Agenda Date 7/16/2024 Type Announcements, Proclamations, and Presentations Department City Secretary Title Colleyville Lions Club presentation - Deb Cashen, Secretary Attachments RESOLUTION R-24-4956 APPROVING CITY COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF JULY 16, 2024 WHEREAS,City Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by City Council action under Consent Items as follows are hereby adopted: a. Approval of the minutes of the regular City Council meeting of July 2, 2024 b. Approval of the Fiscal Year 2025 Colleyville Crime Control and Prevention District budget AND IT IS SO RESOLVED. APPROVED BY A VOTE OF AYES, NAYS ON THIS THE 16TH DAY OF JULY 2024. Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Aye Kimberly Holt Gunderson, Place 5 Aye ATTEST: CITY OF COLLEYVILLE Angela Fetters Bobby Lindamood Assistant City Secretary Mayor City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL MINUTES 100 Main Street, Colleyville, Texas, 76034 TUESDAY, JULY 2, 2024 Mayor Bobby Lindamood called the Colleyville City Council Worksession to order on Tuesday, July 2, 2024, at 5:33 p.m. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Community Development Director Ben Bryner, Public Works Director Amber Beard, City Engineer Larry Wright, Finance Director Matt Poston, City Attorney Nicole Corr, and City Secretary Christine Loven. WS-1 Update from Tarrant Appraisal District Mr. Joe Don Bobbitt, Chief Appraiser, Tarrant Appraisal District, provided City Council with an update on the District’s goals, response to the ransomware attack, a new software purchase, and policies and procedures. There was general discussion of the newly elected board and protests. Mr. Bobbitt stated 90% of the protests have been resolved and staff will continue to work to improve and rebuild the reputation and efficiency of the Appraisal District. WS-2 Discussion of Utility Rates and Regulations Assistant City Manager Adrienne Lothery spoke briefing regarding utility rates and the City’s involvement with accepting the rates. She then introduced Thomas Brocato, Principal with Lloyd Gosselink Rochelle & Townsend, P.C., who also serves as legal counsel for the Oncor Cities Steering Committee and Atmos Cities Steering Committee. Mr. Brocato discussed monopolies, how they were created, regulated, and the anticipated outcome. He explained electric utility regulation and deregulation in Texas, and the market following deregulation. He also provided information on the Electric Reliability Council of Texas (ERCOT). Mr. Brocato then provided the history gas utility regulation, and discussed the role of municipalities in approving rates. He also provided an overview of the Oncor Cities Steering Committee and Atmos Cities Steering Committee, noting the City is a member of both and have been for many years. City Council Minutes July 2, 2024 City of Colleyville Page 2 WS-3 Discussion of the July 2, 2024, City Council regular agenda items There was no discussion of this item. Mayor Lindamood adjourned the Worksession at 6:23 p.m. and called the Executive Session to order. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.071 - Legal - Consultation with the City Attorney to discuss Mart, Inc. v. City of Colleyville Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect There was no action taken and Mayor Lindamood adjourned Executive Session at 7:10 p.m. Mayor Lindamood called the regular meeting of the City Council to order at 7:06 p.m. and called the roll. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. INVOCATION: Jeff Cohen, Congregation Beth Israel PLEDGE OF ALLEGIANCE: City Attorney Nicole Corr City Council Minutes July 2, 2024 City of Colleyville Page 3 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-24-4950 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Mayor Lindamood and the City Council provided announcements regarding community news and upcoming events. 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-24-4951 4a Approval of the minutes of the regular City Council meeting of June 18, 2024 4b Approval of the FY2025 fleet replacement schedule Mayor Lindamood read Resolution R-24-4951 in its entirety. There was no discussion of item 4a. Assistant City Manager Adrienne Lothery presented item 4b, reviewing the lease rates, and anticipated FY25 replacements and budget. Mayor Lindamood opened the public hearing. Kathy Hadley, 204 Timberline Drive North, spoke regarding her concern for the approval of the Segora Senior Living Center, as reflected in the June 18, 2024 City Council Minutes. There were no others wishing to speak and Mayor Lindamood closed the public hearing. Mayor Pro Tem Elder made a motion to approve Resolution R-24-4951, seconded by Councilmember Alphonso. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. City Council Minutes July 2, 2024 City of Colleyville Page 4 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a Ordinance O-24-2287 Consideration of approving an amended project and financing plan for the Tax Increment Reinvestment Zone Number One Mayor Lindamood read the caption of Ordinance O-24-2287. Assistant City Manager Adrienne Lothery gave a historical and current overview of the Colleyville Tax Increment Financing (TIF) District, and the entities who participate. She offered a high-level review or the original project plan, and the 2012 amended project plan, before explaining the proposed amendment, which would update the project costs categories. Manager Lothery explained the amendment allows flexibility to reallocate funds within the TIF and noted this amendment would allow allocation of $3.6 million to fund School Resource Officers in all GCISD Schools for the next four years. Mayor Lindamood opened and closed the public hearing without any speakers. Councilmember Graves made a motion to approve Ordinance O-24-2287, seconded by Councilmember Holt Gunderson. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a Ordinance O-24-2288 Request to appeal the decision of the Planning and Zoning Commission for consideration of a Special Use Permit to allow for a carport on Lot 1, Block 1, Debrecht Addition, located at 306 Van Oaks Drive, Case ZC24- 008 Mayor Lindamood read the caption of Ordinance O-24-2288. Community Development Director Ben Bryner presented this item, noting a super- majority vote will be required. Director Bryner stated the SUP is for construction of a new 272 square foot carport 20 feet in length, located 10 feet from the side property line. If approved, the carport will be constructed on the side of the house with similar building materials. City Council Minutes July 2, 2024 City of Colleyville Page 5 Daniel Crumpton, Lasso Works Cedar, representing the applicant, stated the carport would be constructed of the same composition as the roof, will include natural stone, red oak posts and cutter covers. Mayor Lindamood opened the public hearing. John Barker, 315 Morning Star Court, spoke in opposition to this item. There were no others wishing to speak and Mayor Lindamood closed the public hearing. This was a first reading and no action was taken. 6b Ordinance O-24-2289 Amending Exhibit B of Ordinance O-21-2179 for the purpose of deleting the local amendment to Section 1003, Interceptors and Separators, of the adopted 2018 edition of the International Plumbing Code and adopting the original language of Section 1003 as published in the 2018 edition of the International Plumbing Code; amending Section 18-19(b) of the Code of Ordinances Mayor Lindamood read the caption of Ordinance O-24-2289. Community Development Director Ben Bryner stated this ordinance will provide for the City to remove an amendment regarding grease traps in the International Plumbing Code. This action is necessary to allow the City to adopt the full code to allow the City the ability to enforce discharge restrictions. There was no discussion. Mayor Lindamood opened and closed the public hearing without speakers. This was a first reading and no action was taken. 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-24-4952 Consideration of a replat with a waiver for side yard setback on Lot 56A, Block 4, Western-Trails Section Two, located at 7608 Overland Trail, Case PC24-004 Mayor Lindamood read Resolution R-24-4952 in its entirety. Community Development Director Ben Bryner presented this item noting when the property was developed it was erroneously built with a 1.5 foot side yard setback, City Council Minutes July 2, 2024 City of Colleyville Page 6 and the owners purchased additional land from the lot to the south to provide for a larger side yard setback, but the land has yet to be platted. The proposed plat will revise the existing lot lines to include 5 feet from the lot to the south and match the existing deed line. There was no discussion. Mayor Lindamood opened and closed the public hearing without speakers. Councilmember Graves made a motion to approve Resolution R-24-4952, seconded by Mayor Pro Tem Elder. The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 7b Resolution R-24-4953 Approval of an advanced funding agreement with the Texas Department of Transportation for a Transportation Alternatives Set-Aside (TASA) program for the development of the City of Colleyville 2024 Active Transportation Plan Mayor Lindamood read Resolution R-24-4953 in its entirety. City Engineer Larry Wright presented this item and explained approval of the resolution will provide for the funding for development of an active transportation plan, updating and expanding on elements of the existing City comprehensive plan, and provide coordination with regional planning efforts. City Council asked staff if the plan is under City or TxDOT control. Engineer Wright stated the City is in control of the projects but TxDOT provides 80% of the funding. Mayor Lindamood opened the public hearing. Kathy Hadley, 204 Timberline Drive South, spoke with concerns for TxDOT having any interest in the plan. There were no others wishing to speak and Mayor Lindamood closed the public hearing. Deputy Mayor Pro Tem Richardson made a motion to approve Resolution R-24-4953, seconded by Councilmember Alphonso. City Council Minutes July 2, 2024 City of Colleyville Page 7 The motion was approved by the following vote: Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly Holt Gunderson, and Tim Raine. 8. CITIZEN COMMENTS There were no speakers. 9. REPORTS Colleyville Library Board Meeting Minutes - April 8, 2024 There was no action taken on this item. 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, JULY 2, 2024 - READING AND PUBLIC HEARING - RESOLUTION R-24- 4954 This resolution was not needed. 11. ADJOURNMENT There being no further business before the City Council, Mayor Lindamood adjourned the meeting without objection by the City Council at 8:25 p.m. APPROVED BY A VOTE OF AYES, NAYS, ON THIS THE 16TH DAY OF JULY 2024. Minutes taken and prepared by: Christine Loven, TRMC City Secretary City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 4b Agenda Date 7/16/2024 Number Resolution R-24-4956 Type Resolution Department Police Title Approval of the Fiscal Year 2025 Colleyville Crime Control and Prevention District budget Explanation Reading and Public Hearing In accordance with Chapter 363 of the Local Government Code, the Colleyville Crime Control and Prevention District (CCCPD) Board, must hold a public hearing on the proposed annual budget at least 100 days before the start of the fiscal year and adopt a budget at least 80 days before the start of the fiscal year. The CCCPD Board held a public hearing on the proposed FY 2025 CCCPD budget on June 18, 2024, and advertised this public hearing in the Fort Worth Star-Telegram. On July 2, 2024, the Board approved the proposed FY 2025 CCCPD budget. Upon Board approval, the CCCPD budget must be submitted to the City Council for approval or rejection within ten days. Per Sec. 363.205(d) of the Local Government Code, the governing body may not amend the budget submitted by the Board. If the governing body rejects the budget submitted by the Board, the governing body and the Board shall meet and together amend and approve the budget before the beginning of the fiscal year. This agenda item allows for City Council consideration of the CCCPD budget. During the discussion of the FY 2025 proposed CCCPD budget on July 2, 2024 staff presented a complete FY 2025 budget proposal and a five-year forecast based on current information. No changes to the FY 2025 proposed CCCPD budget were requested. Financial Impact The attached proposed budget provides estimated fund balances and revenues, as well as a detailed list of proposed expenditures. Recommendation Approve Attachments 1. CCCPD FY25 Budget Presentation 2. Proposed FY2025 CCCPD Budget Proposed FY 2025 Colleyville Crime Control Prevention District Budget (CCCPD) Colleyville City Council Meeting July 16, 2024 New FY25 Funding Requests Increase Community Engagement with PowerDMS •PowerDMS is a software package that we use for policy management and to facilitate our accreditation process. •We are requesting approval to include the capability for our accreditation/policy team to create test questions on policies to ensure staff fully understands the policies they are signing for. (increase of $1137/year) •We are requesting approval to include a new PowerDMS module called Power Engage which will allow us to increase our community engagement by measuring citizen satisfaction about our level of service. (increase of $14,014 for first year and $9370 / year thereafter) Measure Citizen Satisfaction Keep Citizens Informed Boost Morale New FY25 Funding Requests Portable Radios (Capital) •Colleyville PD’s current portable radios (Motorola APX6000AN) have reached end of life and can no longer be serviced or repaired. These were originally purchased in 2013. •We are requesting approval to purchase 50 new Motorola APX NEXT All-Band P25 Smart radios for the Police Department. This would replace all existing radios and provide 4 spares. •Command staff radios were already replaced this FY with this exact model. •One time purchase price of $336,475. •Ongoing costs of $1440 / year for smart feature (LTE if out of range) for 10 radios to be used by command staff and key supervisors. New FY25 Funding Requests NETCO (Northeast Tarrant Co) Radio Consortium (Capital) •NETCO is a consortium of cities maintaining a trunked radio system in Northeast Tarrant County. Members include Colleyville, Bedford, Euless, Grapevine, Keller, and Southlake. •Each member city is responsible for contributing to the infrastructure upgrade of the NETCO system. •There are system upgrades that are required by 2026, but the NETCO board and City Managers chose to fund them in the FY25 budget to take advantage of a 10% discount. •Total costs for the upgrades is $967,309 which will be split equally across all 6 member cities. •Colleyville’s portion is: $161,218. •Additional upgrades are required, but the board and cities opted to investigate outside funding sources for these expenses. New FY25 Funding Requests North Tarrant Regional SWAT Team – Bearcat Armored Vehicle (Capital) •Each member city is responsible for contributing to the equipment costs of the NRT SWAT Team. •The team is requesting the purchase of a Bearcat armored vehicle specifically designed for law enforcement. •Have borrowed one from neighboring SWAT teams during recent critical incidents. •Total costs for the Bearcat G3 is $386,866 which will be split equally across all 5 member cities. •Colleyville’s portion is: $77,373. Ongoing Initiatives: •Funding of Salary and Benefits for nineteen (19) full-time sworn officer positions (authorized for 50 / 6 of the 19 are SRO positions) •Funding for a part-time Accreditation Coordinator position •Funding for 2 part-time Public Service Officer positions •Records Management System software (CentralSquare) and maintenance •Various software maintenance agreements •Participation in the Metroport Teen Court Program at one-quarter of the regional costs •Police Department vehicles primarily funded through CCCPD budget •Utilizing Enterprise for all fleet needs city-wide. •Continuation of weapons replacement schedule FY 25 Proposed Budget Ongoing Initiatives (cont): •Funding for SWAT training and equipment. We fill up to 3 slots on the Northeast Tarrant SWAT Team. This line item sets aside funding for all the necessary equipment and training for our members of the team. •Funding for safety equipment and on going replacement, these items include collapsible rubber base traffic cones for each patrol unit •Funding for Early Warning System / Internal Affairs System Annual Subscription •License Plate Reader camera annual licensing costs •Funding for Crime Scene Response •Funding for annual training for de-escalation / crisis intervention and leadership development training FY 25 Proposed Budget Questions and Discussion City of Colleyville 2025 2026 2027 2028 2029 2030 CCCPD Fund Projection Proposed  Budget Revenues: SALES TAX 2,600,000      2,652,000      2,705,040      2,759,141      2,814,324      2,870,610       SALE OF SURPLUS PROPERTY 15,000            15,000            15,000            15,000            15,000            15,000             INVESTMENT INCOME/(LOSSES) 53,200            53,200            53,200            53,200            53,200            53,200             MISCELLANEOUS (SRO) 900,000         900,000         900,000         900,000         900,000         900,000          Total Revenues 3,568,200      3,620,200      3,673,240      3,727,341      3,782,524      3,838,810       Expenses: Police Administration ‐ Misc Expense 31,355            31,982            32,622            33,274            33,940            34,618             Police Administration ‐ Software 115,581         117,893         120,250         122,655         125,109         127,611          Police Administration ‐ Teen Court 33,750            34,425            35,114            35,816            36,532            37,263             Police Administration ‐ Misc Contractual 91,786            93,622            95,494            97,404            99,352            101,339          Police Administration ‐ Vehicles 262,650         262,650         262,650         262,650         262,650         262,650          Police Patrol ‐ Salaries & Benefits 1,800,942      1,872,980      1,947,899      2,025,815      2,106,847      2,191,121       Police SRO ‐ Salaries & Benefits 701,631         729,696         758,884         789,239         820,809         853,641          Police SRO ‐ Vehicles 237,350         137,350         137,350         137,350         137,350         137,350          Total Expenses 3,275,045      3,280,597      3,390,263      3,504,204      3,622,589      3,745,594       Operating Transfers: Transfers‐out to Capital Equipment Reserve (25,000)          (25,000)          (25,000)          (25,000)          (25,000)          (25,000)           Total Operating Transfers In/(Out) (25,000)          (25,000)          (25,000)          (25,000)          (25,000)          (25,000)           Operating Surplus/(Deficit) 268,155         314,603         257,977         198,137         134,935         68,216             Capital Expenditures Bear Cat Armored Vehicle (77,373)           ‐                   ‐                   ‐                   ‐                   ‐                   NETCO Radio Consortium (165,000)         ‐                   ‐                   ‐                   ‐                   ‐                   Portable Radios (340,000)         ‐                   ‐                   ‐                   ‐                   ‐                   Justice Center Server ‐                  (400,000)         ‐                   ‐                   ‐                   ‐                   Net Change in Available Funds (314,218)        (85,397)          257,977         198,137         134,935         68,216             Available Funds, beginning 3,701,803      3,387,585      3,302,187      3,560,165      3,758,302      3,893,236       Available Funds, ending 3,387,585      3,302,187      3,560,165      3,758,302      3,893,236      3,961,453       90‐day Operating (Reserve Policy)818,761         820,149         847,566         876,051         905,647         936,398          Available Funds Above/(Below) Policy 2,568,823      2,482,038      2,712,599      2,882,251      2,987,589      3,025,054       Projected Budget City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 5 Agenda Date 7/16/2024 Type Report Department Finance Title Monthly Financial Report - June 2024 Explanation This item provides for Finance Director Matt Poston to review the monthly financial report for June 2024. Attachments 1. Monthly Financial Report June 2024 Presentation 2. June 2024 - Monthly Budget vs Actual Report Monthly Financial Report June 2024 City Council Meeting July 16, 2024 5a-Items not for council action 1 General Fund Performance 2 FY 23/24 Budget FY 23/24 YTD % of Budget FY 22/23 YTD FY 22/23 % of Budget Revenues $ 28,554,942 $ 26,222,672 91.8%$ 24,484,145 93.4% Expenditures 27,263,762 19,832,116 72.7%17,944,891 70.9% Total $ 1,291,180 $ 6,390,557 $ 6,539,254 % of year Completed:75.0% % of Budget Spent:72.7% Property Tax Collections 3 FY 23/24 Rate: •M&O –$0.251399 •I&S –$0.009593 Total Rate – $0.260991/$100 FY 23/24 Budget FY 23/24 YTD % of Budget FY 22/23 YTD FY 22/23 % of Budget Current Taxes $ 17,032,634 $ 16,980,666 99.69%$ 15,614,405 98.97% 99.69% 0.31% Cummulative Collections vs. Budget Collected Remaining Sales Tax: Ten-Year History 4 Sales Tax Rate: •State –6.25% •City –1.00% •CCCPD –0.50% •CEDC –0.50% Total Rate –8.25% The total local portion of sales tax cannot exceed 2.00%. $3.0 $3.5 $4.0 $4.5 $5.0 $5.5 MillionsSales Tax Collections Fiscal Year City Collections % Change 2013/14 $3,351,728 9.04% 2014/15 3,456,800 3.13% 2015/16 3,727,508 7.83% 2016/17 3,750,749 0.62% 2017/18 3,898,740 3.95% 2018/19 3,889,583 -0.23% 2019/20 4,200,061 7.98% 2020/21 4,787,850 13.99% 2021/22 5,175,384 8.09% 2022/23 5,275,999 1.94% 10-year Change:$1,924,271 Compound Annual Growth Rate:5.17% City collections (1.00%) only, includes year- end audit adjustment for accrual Sales Tax: Current Year Collections 5 Collections Month Sales Month 2022/23 Actual 2023/24 Actual Increase/ (Decrease)% Change October August $ 419,885 $ 390,305 $ (29,580)-7.04% November September 503,899 488,030 (15,869)-3.15% December October 399,505 382,458 (17,047)-4.27% January November 443,160 443,954 794 0.18% February December 572,573 559,919 (12,654)-2.21% March January 374,024 368,924 (5,100)-1.36% April February 353,491 370,650 17,159 4.85% May March 524,468 552,675 28,207 5.38% June April 394,774 409,431 14,657 3.71% July May 424,700 440,355 15,655 3.69% Total $ 4,410,480 $ 4,406,702 $ (3,778)-0.09% Sales Tax: Comparative Collections 6 $250 $300 $350 $400 $450 $500 $550 $600 October November December January February March April May June July August SeptemberThousands 2018/19 Actual 2019/20 Actual 2020/21 Actual 2021/22 Actual 2022/23 Actual 2023/24 Actual Sales Tax: Benchmark (July Collections) 7 Net Payment This Period Comparable Payment PY % Change Payment YTD PY Payment YTD % Change2 Bedford $ 1,311,108 $ 1,267,789 3.42%$ 9,377,776 $ 9,132,563 2.69% Colleyville 660,203 636,732 3.69%4,716,505 4,628,472 1.90% Euless 2,051,738 2,051,561 0.01%14,312,195 14,498,281 -1.28% Grapevine 5,073,393 4,908,717 3.35%37,319,285 34,412,494 8.45% Hurst 1,415,941 1,430,189 -1.00%10,840,639 10,994,516 -1.40% Keller 1,408,682 1,362,694 3.37%9,611,511 9,398,375 2.27% North Richland Hills 1,605,549 1,611,383 -0.36%12,005,525 11,789,360 1.83% Southlake 3,133,834 3,293,853 -4.86%23,504,293 23,749,799 -1.03% Note: Colleyville Collections above include both City General Fund and CEDC collections Utilities Fund Performance 8 FY 23/24 Budget FY 23/24 YTD % of Budget FY 22/23 YTD FY 22/23 % of Budget Revenues $ 24,102,616 $ 15,037,465 62.4%$ 14,479,838 75.1% Expenditures 24,102,616 13,792,486 57.2%12,045,743 62.1% Total $ -$ 1,244,979 $ 2,434,096 % of year Completed:75.0% % of Budget Spent:57.2% TRA City FY 23/24 Budget FY 23/24 YTD FY 23/24 Budget FY 23/24 YTD Revenues $ 19,889,768 $ 10,160,788 Revenues $ 4,212,848 $ 4,876,678 Expenditures 19,889,768 10,352,168 Expenditures $ 4,212,848 3,440,318 Total $ -$ (191,380)$ -$ 1,436,360 Drainage Fund Performance 9 FY 23/24 Budget FY 23/24 YTD % of Budget FY 22/23 YTD FY 22/23 % of Budget Revenues $ 1,482,143 $ 1,120,937 75.6%$ 785,092 75.1% Expenditures 738,386 551,308 74.7%486,923 67.5% Total $ 743,757 $ 569,629 $ 298,169 % of year Completed:75.0% % of Budget Spent:74.7% Hotel Tax (HOT) Fund Performance 10 FY 23/24 Budget FY 23/24 YTD % of Budget FY 22/23 YTD FY 22/23 % of Budget Revenues $ 202,000 $ 114,275 56.6%$ 100,637 36.6% Expenditures 188,532 175,432 93.1%224,614 82.1% Total $ 13,468 $ (61,157)$ (123,977) % of year Completed:75.0% % of Budget Spent:93.1% Debt Service Fund Performance 11 FY 23/24 Budget FY 23/24 YTD % of Budget FY 22/23 YTD FY 22/23 % of Budget Revenues $ 1,238,871 $ 1,210,778 97.7%$ 615,454 101.1% Expenditures 1,235,460 1,020,235 82.6%749,110 97.4% Total $ 3,411 $ 190,543 $ (133,656) % of year Completed:75.0% % of Budget Spent:82.6% Questions? •For questions or comments regarding this presentation, please contact: Matthew Poston Director of Finance City of Colleyville, TX mposton@Colleyville.com 817-503-1014 12 MEMO To: Mayor and City Council From: Matthew Poston, Director of Finance Date: July 12, 2024 Subject: Monthly Budget vs. Actual as of 6/30/24 Below is a summary of the budget vs. actual for the City of Colleyville for fiscal year 2023/24 through June. Major Revenue Outlines:  Property taxes – Collected 99.6% of the fiscal year’s budget, amounting to $17.1 million.  Sales tax – Collections for July (reflecting May purchases) increased by 3.69% year-over-year.  Hotel Occupancy tax – Achieved 57.1% of the fiscal year’s budget, totaling $114 thousand.  Franchise fees – Garnered 101.9% of the fiscal year’s budget, equaling $2.1 million.  Water and Sewer sales –Collections stand at 54.7% of the fiscal year’s budget, reaching $13.0 million.  Drainage fees – Achieved 74.4% of the fiscal year’s budget, with total collections at $1.1 million.   Expenditure Updates:  General Fund – Expenditures total $19.8 million, or 72.7% of the annual budget. This aligns with the 75% progression of the fiscal year, indicating spending is on target.  Utilities Fund – Expenditures total $13.8 million, or 57.2% of the annual budget. This marks spending below expectations given the fiscal year's progression.  Drainage Fund – Expenditures are at $551 thousand, or 74.7% of the annual budget, aligning closely with the fiscal timeline. A detailed monthly report is enclosed for your review. Please feel free to reach out should you have any questions or require further information. 100% 60% 57%102%74% 55% 99% 58% 47%95%73% 60% $0 $10 $20 $30 Property Tax Sales Tax HOT Tax Franchise Fees Drainage Water & SewerMillionsCity of Colleyville Revenues at June 30 2022/23 Actual 6/30/2023 Actual 2023/24 Budget 6/30/2024 Actual City of Colleyville  Monthly Budget vs Actual Report June 30, 2024 Actual Variance % of Actual Variance % of % chg Annual Budget Thru Mth Annual Annual Bdg Annual Actual Thru Mth Annual Annual Act from PY General Fund Current Taxes 17,032,634       16,980,666    51,968           99.7% 15,801,000         15,614,405        186,594       98.8% 8.8% Delinquent 30,000              2,934              27,066           9.8% 48,969                 23,927                25,041          48.9%‐87.7% P&I 60,000              69,006           (9,006)            115.0% 79,873                 58,543                21,330          73.3% 17.9% Property Tax Total 17,122,634       17,052,607    70,027           99.6% 15,929,842         15,696,876        232,966       98.5% 8.6% Sales Tax 5,180,876         3,088,011      2,092,865      59.6% 5,275,999           3,061,996          2,214,003    58.0% 0.8% Oncor Electric 900,000            915,334         (15,334)          101.7% 932,573               932,573              ‐                100.0%‐1.8% Tri‐County Electric 140,000            191,546         (51,546)          136.8% 182,874               182,874              ‐                100.0% 4.7% Atmos Gas 455,000            629,385         (174,385)        138.3% 678,419               678,419              ‐                100.0%‐7.2% AT&T 15,000              8,864              6,136              59.1% 13,461                 10,338                3,124            76.8%‐14.3% Verizon/Others 12,000              7,630              4,370              63.6% 10,235                 7,585                  2,650            74.1% 0.6% Refuse/Recycling 250,000            213,095         36,905           85.2% 303,788               201,371             102,417       66.3% 5.8% Cable TV 325,000            171,763         153,237         52.9% 261,357               246,555             14,802          94.3%‐30.3% Network Nodes ‐                    250                 (250)                0.0% 250                      250                      ‐                100.0% 0.0% Franchise Fees 2,097,000         2,137,867      (40,867)          101.9% 2,382,957           2,259,965          122,992       94.8%‐5.4% GF Revenues 28,554,942       26,222,672    2,332,270      91.8% 28,188,285         24,484,145        3,704,139    86.9% 7.1% GF Expenditures 27,263,762       19,832,116    7,431,647      72.7% 28,188,285         17,944,891        10,243,394  63.7% 10.5%   Utilities Fund Water ‐ Base Rate 2,190,683         1,583,812      606,872         72.3% 2,171,138           1,497,837          673,302       69.0% 5.7% Sewer ‐ Base Rate 1,628,164         1,230,011      398,153         75.5% 1,566,422           1,193,251          373,171       76.2% 3.1% Water ‐ Volumetric Rate 16,027,206       7,214,420      8,812,786      45.0% 13,114,292         6,797,905          6,316,387    51.8% 6.1% Sewer ‐ Volumetric Rate 3,862,562         2,946,368      916,194         76.3% 3,854,630           2,932,279          922,351       76.1% 0.5% Water & Sewer 23,708,616       12,974,611    10,734,005    54.7% 20,706,483         12,421,272        8,285,210    60.0% 4.5% Utilities Revenues 24,102,616       15,037,465    9,065,151      62.4% 22,927,765         14,479,838        8,447,927    63.2% 3.9% Utilities Expenditures 24,102,616       13,792,486    10,310,130    57.2% 22,927,765         12,045,743        10,882,022  52.5% 14.5% Debt Service Fund Current Taxes 1,209,871         647,889         561,982         53.6% 591,984               584,993             6,991            98.8% 10.8% Delinquent 2,000                202                 1,798              10.1% 2,172                   1,182                  990               54.4%‐82.9% P&I 2,000                2,687              (687)                134.4% 3,171                   2,364                  807               74.6% 13.7% Property Tax Total 1,213,871         650,778         563,093         53.6% 597,327               588,539             8,787            98.5% 10.6% DS Revenues 1,238,871         1,210,778      28,093           97.7% 630,722               615,454             15,268          97.6% 96.7% DS Expenditures 1,235,460         1,020,235      215,225         82.6% 1,059,034           749,110             309,924       70.7% 36.2% Drainage Fund Drainage Fee 1,457,143         1,083,608      373,534         74.4% 1,035,867           756,218             279,650       73.0% 43.3% Drain Revenues 1,482,143         1,120,937      361,206         75.6% 1,075,984           785,092             290,892       73.0% 42.8% Drain Expenditures 738,386            551,308         187,078         74.7% 1,075,984           486,923             589,061       45.3% 13.2% Hotel Occupancy Tax (HOT) Fund HOT Tax 200,000            114,275         85,725           57.1% 211,461               99,637                111,824       47.1% 14.7% HOT Revenues 202,000            114,275         87,725           56.6% 212,460               100,637             111,824       47.4% 13.6% HOT Expenditures 188,532            175,432         13,100           93.1% 257,642               224,614             33,028          87.2%‐21.9% FY 2023/24 FY 2022/23 City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 6a Agenda Date 7/16/2024 Number Ordinance O-24-2288 Type Ordinance Department Community Development Title Request to appeal the decision of the Planning and Zoning Commission for consideration of a Special Use Permit to allow for a carport on Lot 1, Block 1, Debrecht Addition, located at 306 Van Oaks Drive, Case ZC24-008 Explanation Second Reading and Public Hearing The applicant was present and answered questions from the City Council. One citizen came forward during the Public Hearing to speak in opposition stating that there are no other carports in the area. First Reading and Public Hearing A super-majority vote is required for this item. The Planning and Zoning Commission made a motion to approve the request at their June 10, 2024 meeting. However, the motion failed by a vote of 3-2. A failed motion is considered a recommendation for denial. When the Planning and Zoning Commission makes a recommendation of denial, a favorable vote of three-fourths (3/4) of all members of the City Council is required for approval of the request. Lasso Works Cedar, the applicant, has submitted a request for a Special Use Permit to allow for a carport on Lot 1, Block 1, Debrecht Addition, being approximately 0.45 acres, and zoned R-20 Single Family Residential. Existing Conditions/Background: The subject property, 306 Van Oaks, is zoned R- 20 Single Family Residential. It is located on the west side of Van Oaks Drive. The property is a platted lot and is developed with a single-family home. SUP Request: The applicant is requesting approval of an SUP to allow for a carport. C. Residential Carport Regulations – Carports located in zoning districts, which permit single-family residential dwellings, shall comply with the regulations contained in this section. 1. Approval by Special Use Permit Only: In accordance with the Special Use Permit procedures contained in this Chapter of these zoning regulations, no carport shall be built in the City of Colleyville without approval by the City Council for a Special Use City of Colleyville Page 2 City Council Agenda Briefing 6a Permit to construct a carport in a zoning district that permits single family residential dwellings. 2. Carport Standards: A carport shall comply with the following regulations, unless the City Council in approving a Special Use Permit for a carport has imposed other requirements necessary in the particular case to protect the public interests. a. Size: A carport shall not exceed 480 square feet in area. The longest dimension on a carport shall not exceed 24 feet. b. Height: A carport shall not exceed a maximum height of 15 feet. The height shall be measured from the finished grade to the highest point of the roof. c. Setbacks: i. A carport located within ten (10) feet of the principal building shall comply with the front, side and rear yard setbacks of the zoning district. The distance shall be measured between the two closest points of the carport and principal building. ii. A carport located 10 feet or more from a principal building may extend into a required side yard, provided all of the following conditions are satisfied: (1) Every part of such carport is unenclosed except for necessary structural supports; (2) No part of the carport is less than five (5) feet from a side or rear lot line, and (3) The carport is located completely within the rear yard area as defined in these zoning regulations d. Maximum Number Per Lot: one e. Paving and Street Access: The parking area of a carport shall be paved not less than nine feet (9’) by eighteen feet (18’) and provide access to a public street right-of-way. Said access shall be a minimum of nine feet (9’) in width and paved. All paved surfaces shall be either concrete, asphalt or pave-stone. f. Design Criteria: i. Roof - Carports shall have a pitched roof of at least 2:12. Flat roofs shall be prohibited. ii. Posts - Posts shall be clad or finished of brick, stone, cedar or decorative metal, such as metal lattice. For purpose of this requirement, decorative metal shall consist of twenty-five (25) percent opaque surfaces. The dimension of each post as viewed from each primary elevation shall not be less than eight inches (8”) or more than forty-eight inches (48”). Any carport with two or more elevations that exceed the 48-inch criteria shall be considered an accessory building and be regulated as such. Cedar posts shall be wrapped using masonry stone or brick from City of Colleyville Page 3 City Council Agenda Briefing 6a the base to at least 50% of the post height. The exposed portion of the cedar post shall be a minimum of 8 inches. g. Adequacy of Plans and Specifications: The applicant requesting a Special Use Permit to construct a carport shall submit plans and specifications of the proposed carport for review. Said plans and specifications shall contain sufficient information to allow the City Council to determine that the proposed carport complies with these regulations and the City Council may require additional information when necessary to clarify the applicant’s request. At a minimum, the drawings shall contain a plot plan, elevation views and a description of the construction materials. Special Use Permit Provision: Any request for a carport shall only be authorized after approval of a Special Use Permit by the City Council using the procedures contained elsewhere in the Land Development Code. Analysis: The request is to allow for the construction of a new 272 square foot carport. The carport will be 20 feet in length and be located 10 feet from the side property line. The structure will be constructed on the side of the home using similar materials. The carport meets all the minimum standards in the Land Development Code. Plat Status: The property is platted as Lot 1, Block 1, Debrecht Addition. DRC Review: The DRC reviewed the request during their May 20, 2024 meeting and provided the following comments. 1. Please provide an updated setback for the carport. One plan shows the setback at 10’ and the other shows it at a 7’ setback. What is the setback from the waves? The posts? The applicant provided updated exhibits on May 23, 2024. Drainage: NA Surrounding Development: The properties to the north are zoned PUD-R, Planned Unit Development - Residential and are improved with single-family homes. The properties to the east and west are zoned R-20 Single Family Residential and improved with single-family homes. The property to the south is zoned R-40 Single Family Residential and improved with single-family homes. Public Notification: Staff mailed notices to all property owners within 500 feet as well as any Homeowners Associations within 1000 feet of the subject property regarding this request. Grapevine-Colleyville ISD, where the subject property is located, was notified per State law. Notice was published in the Fort Worth Star-Telegram as required by State law and the Land Development Code. City of Colleyville Page 4 City Council Agenda Briefing 6a Staff Recommendation: Staff recommends approval of the Special Use Permit. Planning and Zoning Commission Recommendation: The Planning and Zoning Commission made a motion to approve the request at their June 10, 2024 meeting. However, the motion failed by a vote of 3-2. Attachments 1. Appeal Request 2. Aerial Map 3. Zoning Map 4. Future Land Use Map 5. Site Plan Exhibit 6. Carport Exhibit 7. Architectural Exhibit 8. Additional Exhibits 9. Notification Letter 10. Notification Map 11. Notification List 12. Letter 1 - Anonymous 13. Ordinance O-24-2288 From:Daniel Crumpton To:Jackie Reyff Cc:Ben Bryner; Kristopher Potts; Christopher Pham Subject:Re: Case ZC24-008 306 Van Oaks SUP Carport Date:Wednesday, June 12, 2024 4:14:53 PM Good afternoon Jackie, I did message the homeowner after Monday's meeting and we would like to proceed with an appeal to the city council for the carport. Thank You, Daniel Crumpton Lasso Works Cedar (940) 395-1560 daniel@lassoworkscedar.com www.lassoworkscedar.com 213 404 312 6403 6401 306 6012 6120 6100 211 6105 203 305 6308 405 311 204 319 6008 6101 205 6316 322 316 6408 206 313 6201 6321 6406 6407 409 208 305 205 6004 6008 6305 6317 6312 6108 6312 200 6100 204 6304 6009 315 400 304408 401 300 6005 316 307 6411 6410 309 6402 308 303 210 6309 405 207 210 320 300 317 6114 202 209 304 206 6216 305 304 208 6302 301 6112 6405 315 214 6201 6105 6004 6404 314 6005 6308 6000 309 6109 6414 306 308 313 312 6009 404 310 6205 201 6313 6004 212 400 209 6005 6400 412 307 317 404 308 302 6301 201 6304 6300 6004 301 311 303 318 6101 6099 6104 6205 401 408 400 300 6017 6021 6300 REMINGTONPKWYCHESTNUT BND QUAILSPATHHAYS CT POLO C TCHAMPIONWAY BETTINGER DRV I N T A G E CT MORNINGSTAR CT CHAPARRAL ST OAKLAWN DR POLO TR DERBY DRVAN OAKS DR Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC24-008 306 Van Oaks Dr Aerial Map 213 404 312 6403 6401 306 6012 6120 6100 211 6105 203 305 6308 405 311 204 319 6008 6101 205 6316 322 316 6408 206 313 6201 6321 6406 6407 409 208 305 205 6004 6008 6305 6317 6312 6108 6312 200 6100 204 6304 6009 315 400 304408 401 300 6005 316 307 6411 6410 309 6402 308 303 210 6309 405 207 210 320 300 317 6114 202 209 304 206 6216 305 304 208 6302 301 6112 6405 315 214 6201 6105 6004 6404 314 6005 6308 6000 309 6109 6414 306 308 313 312 6009 404 310 6205 201 6313 6004 212 400 209 6005 6400 412 307 317 404 308 302 6301 201 6304 6300 6004 301 311 303 318 6101 6099 6104 6205 401 408 400 300 6017 6021 6300 REMINGTONPKWYCHESTNUT BND QUAILSPATHHAYS CT POLO C TCHAMPIONWAY BETTINGER DRV I N T A G E CT MORNINGSTAR CT CHAPARRAL ST OAKLAWN DR POLO TR DERBY DRVAN OAKS DR R-10 R-20 R-20 R-40 R-20 PUD-R R-20 R-40 Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC24-008 306 Van Oaks Dr Zoning Map 213 404 312 6403 6401 306 6012 6120 6100 211 6105 203 305 6308 405 311 204 319 6008 6101 205 6316 322 316 6408 206 313 6201 6321 6406 6407 409 208 305 205 6004 6008 6305 6317 6312 6108 6312 200 6100 204 6304 6009 315 400 304408 401 300 6005 316 307 6411 6410 309 6402 308 303 210 6309 405 207 210 320 300 317 6114 202 209 304 206 6216 305 304 208 6302 301 6112 6405 315 214 6201 6105 6004 6404 314 6005 6308 6000 309 6109 6414 306 308 313 312 6009 404 310 6205 201 6313 6004 212 400 209 6005 6400 412 307 317 404 308 302 6301 201 6304 6300 6004 301 311 303 318 6101 6099 6104 6205 401 408 400 300 6017 6021 6300 REMINGTONPKWYCHESTNUT BND QUAILSPATHHAYS CT POLO C TCHAMPIONWAY BETTINGER DRV I N T A G E CT MORNINGSTAR CT CHAPARRAL ST OAKLAWN DR POLO TR DERBY DRVAN OAKS DR Residential Open Space; Parks Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC24-008 306 Van Oaks Dr Future Land Use Map 2610 Woodstock Dr • Lufkin, TX 75904 Tel: 512.917.8444 • TX REG. F-16998 DWH ENGINEERING LLCDonald W. Hensley02/12/2024KEY NOTES:1.EXISTING STRUCTURE/WALL2.EXISTING SLOPED ROOF3.6X6 POSTS4.4X12 MAIN SUPPORT BEAM5.2X6 RAFTER , 24" OC (TYP)6.2x6 LEDGER BOARD7.1X6 ROOF DECKINGGENERAL NOTES1.DECKING AND TRIM NOT SHOWN FOR CLARITY IN VIEWS.2.POST AND BEAM SIZING BASED ON WESTERN RED CEDAR, #2 OR BETTERGRADE WITH NO VISIBLE DEFECTS THAT WOULD AFFECT STRUCTURALINTEGRITY.3.LOAD CALCULATIONS MATERIAL PROPERTIES:a. MODULUS OF ELASTICITY - 1X106 PSIb.EXTREME FIBER STRESS IN BENDING - 700 PSIc.TENSION PARALLEL TO GRAIN - 425 PSId.HORIZONTAL SHEAR - 155 PSIe.COMPRESSION PARALLEL TO GRAIN - 650 PSIf.COMPRESSION PERPENDICULAR TO GRAIN - 425 PSIg.ROOF LOAD - 10 PSF DEAD LOAD AND 5 PSF LIVE LOADSCOPE OF WORKMaterials:All wood used in construction is 100% Western Red Cedar, graded #2 or better.Concealed members may be pine of same nominal dimensions. Materialapplications with sizes are:2x6 rafters spaced <24" O.C.1x6 soffit trim and bracing2x6 ledger board1x4 trim4x12 support beams6x6 posts to support the 4x12 beam and roof load6"X1" Cedar deckingAsphalt composite shingles to match home roofing34" Galvanized nails for shingles and flashingGRK 38 ” x 6, 10 and 12-inch structural screwsMain Support Posts:2-6x6 posts will support the beam supporting the outer end of the cover. Postswill be attached to the new concrete patio above the concrete footings per"Detail B".Shed Cover:The cover will have 6x6 posts installed as stated in the post section with 4x12beam as main support for the 2x6 rafters. The posts and the 4X10 beams willhold the 2x6 rafters for the shed roof. Rafters will be wind bracing strapped tosupport beam. The slope of the gable roof will be less than 1:12, with drideckunderlayment and roll asphalt roof to match the home shingles color as closelyas possible. 2610 Woodstock Dr • Lufkin, TX 75904 Tel: 512.917.8444 • TX REG. F-16998 DWH ENGINEERING LLCDonald W. Hensley02/12/2024KEY NOTES:1.EXISTING STRUCTURE/WALL2.NEW 4" (MIN.) CONCRETE SLAB3.NEW 18"x 18"x24" PIERS LOCATED AS SH0WN.4.SEALED EXPANSION JOINTGENERAL NOTES1.3000 PSI CONCRETE2.#3 REBAR, 18" OC EACH DIRECTION3.PIERS HAVE 2 LAYERS OF #3 REBAR, 8" OC EACH DIRECTION WITH 4VERTICAL TIES THAT CONNECT TO SLAB REBAR.4.CONCRETE IS 4" THICK, MINIMUM, POURED ON 4" SELECT FILL,COMPACTED IN 2 LIFTS.5.BOTTOM OF PIERS TO BE ON UNDISTURBED OR WELL COMPACTEDEARTH.6.CONTRACTOR TO COORDINATE WITH AND VERIFY FINAL DIMENSIONSAND SLAB LOCATION WITH HOME OWNER AND COVER CONTRACTOR. NOTICE OF PUBLIC HEARING «Owner_Name» «Owner_Address» «Owner_City» «Owner_Zip» The City of Colleyville has scheduled public hearings concerning the below referenced request on the following dates and location: Planning and Zoning Commission Meeting: Monday, June 10, 2024 at 7:00 p.m. City Council Meetings: Tuesday, July 2, 2024 & Tuesday, July 16, 2024 at 7:00 p.m. 3rd floor of City Hall, 100 Main Street, Colleyville, Texas Request: Consideration of a Special Use Permit to allow for a carport on Lot 1, Block 1, Debrecht Addition. Zoning Case:ZC24-008 Applicant:Lasso Works Cedar Owner: Bryan and Joy Corbell Revocable Trust Location:306 Van Oaks Drive Property Description:Lot 1, Block 1, Debrecht Addition Present Zoning:R-20 Single Family Residential This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice. All interested persons are encouraged to attend the public hearing and express their opinions on the zoning change request. If you are unable to attend, but wish to have your opinions made a part of the public record, please submit written comments prior to the public hearing, to the address or email below: Community Development Department City of Colleyville 100 Main Street Colleyville, TX 76034 Citizenletters@colleyville.com NOTICE OF PUBLIC HEARING If the property owners of 20% or more of the land within the 200 foot notification area file a written protest prior to the public hearing, State law provides that the approval of the zoning change request shall require the approval of a super majority vote by City Council. The application is on file for public examination in the Community Development Department at 100 Main Street, Colleyville, Texas 76034. A brief project description can be found online on the Agenda Packet and Active Development Case map (please use your phone’s camera to scan QR code below): For additional information, please contact the Community Development Department at 817.503.1050. Please reference the zoning case number when requesting information. Christopher Pham Planner 213 404 312 6403 6401 306 6012 6120 6100 211 6105 203 305 6308 405 311 204 319 6008 6101 205 6316 322 316 6408 206 313 6201 6321 6406 6407 409 208 305 205 6004 6008 6305 6317 6312 6108 6312 200 6100 204 6304 6009 315 400 304408 401 300 6005 316 307 6411 6410 309 6402 308 303 210 6309 405 207 210 320 300 317 6114 202 209 304 206 6216 305 304 208 6302 301 6112 6405 315 214 6201 6105 6004 6404 314 6005 6308 6000 309 6109 6414 306 308 313 312 6009 404 310 6205 201 6313 6004 212 400 209 6005 6400 412 307 317 404 308 302 6301 201 6304 6300 6004 301 311 303 318 6101 6099 6104 6205 401 408 400 300 6017 6021 6300 REMINGTONPKWYCHESTNUT BND QUAILSPATHHAYS CTCHAMPIONWAYPOLO C T BETTINGER DRV I N T A G E CTKENTUCKY CTCOLTS NECK DRMORNINGSTAR CT CHAPARRAL ST OAKLAWN DR POLO TR DERBY DRVAN OAKS DR Parcels to be notified Buffer Subject Property DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC24-008 306 Van Oaks Dr Notification Map 1 Notifiaction List Owner Name Situs Address LAPPO, ERICA 213 OAKLAWN DR CONOVER STEPHEN C 404 VINTAGE CT HELMS, JUDITH ANN 306 VAN OAKS DR CISEK, KIMBERLY 211 POLO TR JOHN AND CHARLOTTE KEANY LIVING 203 POLO TR JENSEN, GEOFFREY 311 MORNINGSTAR CT COLLIER, MICHAEL 319 POLO TR ADAMS, MATTHEW 205 OAKLAWN DR ABREU, ADRIANO 322 OAKLAWN DR OSBORN, GEORGE 316 CHESTNUT BEND LOHOEFER, CONRAD 313 OAKLAWN DR MOLOIAN, JOHN 6407 CHAMPION WAY PUTLAK, WAYNE A 409 POLO CT LAPIER, DANIEL 305 VAN OAKS DR CHURCH, GUY 205 VAN OAKS DR PLORIN, MARK 204 VAN OAKS DR NAPIERALSKI, JOHN 315 MORNINGSTAR CT SIVLEY, THOMAS R 304 VAN OAKS DR DAVIS, GENEVIEVE 401 VINTAGE CT SANDY, TAYLOR 300 VAN OAKS DR LEWIS, CLINTON W 307 POLO TR NHERERA, LEO 309 OAKLAWN DR SMYTH, EDWARD M 308 CHESTNUT BEND DELONG, BRADLEY 303 POLO TR SWINDLE, AMBER L 210 OAKLAWN DR LEHNER, LESLEY 405 POLO CT JIM & DENISE MCKNIGHT REVOCABLE 207 POLO TR WEINSTEIN, JENNIFER 317 OAKLAWN DR LEWIS, LARRY T 209 OAKLAWN DR HARRISON, MACLYN F 206 OAKLAWN DR RYBACK, JENNIFER 305 OAKLAWN DR OMAR R SAMANIEGO AND PRISCILLA 304 CHESTNUT BEND SHERMAN, ROBERT 208 VAN OAKS DR PUTNAM, ROBERT Y 315 POLO TR ESEMUEDE, JOHN 214 OAKLAWN DR IDOL, WALTER SMALL 6201 REMINGTON PKWY HANSEN, GREGG 314 OAKLAWN DR LAROVERE, RALPH D 306 OAKLAWN DR HOPKINS, PAIGE N 308 VAN OAKS DR HENDERSON, WILLIAM 312 CHESTNUT BEND GANAWAY, ANGELA 310 OAKLAWN DR KITTLE, DANA 400 POLO CT SIMPSON, GREGORY 209 VAN OAKS DR BALLEJOS, CHRISTOPHER 307 MORNINGSTAR CT KING, MICHAEL 404 POLO CT HENDERSON, MARK S 302 OAKLAWN DR KING, BRIAN 6301 DERBY DR COSTANTINI, ANDREW 201 OAKLAWN DR PINCKNEY-MAAS, SHERYL 6300 REMINGTON PKWY ORR, GENE 301 OAKLAWN DR PRYOR, ANDREW L 311 POLO TR SQUIRES, STEVEN 303 MORNINGSTAR CT HARRIS, BRANDON 318 OAKLAWN DR BELL, CARLA 6205 REMINGTON PKWY SALDIVIA, GALO D 401 POLO CT WOODDELL, CHARLES 400 VINTAGE CT EDEN ROAD TRUST 300 CHESTNUT BEND REMINGTON PARK ADDITION COURTESY NOTICE GRAPEVINE COLLEYVILLE ISD STATE REQUIRED LASSO WORKS CEDAR APPLICANT From: To:Citizen Letters Subject:Zoning change request ZC24-008 Date:Tuesday, May 28, 2024 2:13:42 PM Hi! I am writing because there is a zoning request sign in my neighbors yard, 306 Van Oaks Colleyville TX 76034. I am against this and would like to remain anonymous bc of how close we live to them. They have been doing work on the house since October and have told us face to face that they didn’t get permits. They added a rock sidewalk to their yard which significantly impacted the rainwater drainage in our yard. Our entire yard was soaked, at least a foot down for at least two months this spring because of the unpermited work they did. It caused several of our trees and landscape to die, we were over run with mosquitos, it killed a significant amount of our grass. We have not had issues with this until they moved in and did the rock work. This car port will also significantly impact the drainage to the house on the other side of them. From what I have seen, I don’t trust that they will do a thorough job to prevent future drainage issues. The owner of 306 Van oaks told us that he wasn’t going to get permits for any of the work he was having done. Our other neighbor, informed him that they were renovating their house and so the city would be out quite frequently. Only then did he request a permit. He began prep work before he even applied for the permit, such as moving the AC unit. They have not been honest about renovations, such as telling us that there were not going to put up a fence between our yard (we already have a beautiful rod iron fence with beautiful flowering vines between our yard), and we came home one day to fence construction. I will attach pictures of how unsightly the fence is and how it left two feet of yard that we are unable to attend to now. The owners of 306 Van Oaks have already flipped another house in Colleyville in the past two years, and quickly moved out. This causes me to believe that they may be planning on doing this with this house. Colleyville is not an area that needs quick flipped houses. Colleyville is established and full of quality everything (houses, streets, parks, etc) we cannot begin to allow things like a carport to start bringing down the property value and beautiful ethics that Colleyville offers. I believe that a carport will significantly decrease the property values on our street. Carports are unsightly, debris, trash, and other items that should be stored in the garage, end up being stored in the carport, which is visible from the road. Our street is beautiful and serves as a common walking trail for families all around our area. On any given day, I see at least a minimum of 20 families/individuals who do not live on our street, walking, jogging, riding bikes, and walking their dogs. It is obvious that they enjoy the tranquility and niceness of our street. Having an unsightly carport would greatly bring down the beautiful aesthetics and nature of our street. Allowing them to add a carport would be the beginning to a slippery slope towards the decline of the peaceful and quality aesthetic that living in Colleyville brings. Thank you for your time and please consider the points I’ve made! ORDINANCE O-24-2288 AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE ZONING ON APPROXIMATELY 0.45 ACRES, BEING LOT 1, BLOCK 1, DEBRECHT ADDITION, LOCATED AT 306 VAN OAKS DRIVE, BY AUTHORIZING A SPECIAL USE PERMIT TO ALLOW FOR A CARPORT; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Colleyville has received an application for a Special Use Permit to allow for a Carport under Case No. ZC24-008; and WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to amend the City’s zoning ordinance; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration to, among other things, the character of the City’s zoning districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS, the City Council is of the opinion that the change in zoning provided for herein should be made, in compliance with the City Charter, and state law with reference to changes to zoning classifications under the City’s zoning ordinance and zoning map, having given the requisite notices required by law and having held public hearings affording all interested persons and property owners a full and fair opportunity to be heard. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by authorizing a Special Use Permit for a Carport on 0.45 acres, being Lot 1, Block 1, Debrecht Addition, located at 306 Van Oaks Drive, as depicted on the attached as Exhibit “A”. Ordinance O-24-2288 Page 2 of 3 Sec. 2. THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. Sec. 3. THAT the above described tract of land shall be subject to the following conditions: 1. GENERAL a. The Special Use Permit shall allow a carport being 20 feet in length and 272 square feet in area. b. It shall be generally consistent with the site plan and as depicted on the attached Exhibit “B”. c. All requirements of the Land Development Code shall be met, except where amended herein. Sec. 4. THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 5. THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Sec. 6. THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 7. THAT this ordinance shall take effect immediately from and after its passage subject to the publication of the caption, as the law or charter in such cases may provide. AND IT IS SO ORDERED. Ordinance O-24-2288 Page 3 of 3 The first reading and public hearing being conducted on the 2nd day of July 2024. The second reading and public hearing being conducted on the 16th day of July 2024. APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 16TH DAY OF JULY 2024. Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Aye Kimberly Holt Gunderson, Place 5 Aye ATTEST: CITY OF COLLEYVILLE Angela Fetters Bobby Lindamood Assistant City Secretary Mayor APPROVED AS TO FORM: Whitt Wyatt City Attorney Exhibit “A” - Location and Zoning Map MLPUDR CC2 Exhibit “B” – Carport Exhibit City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 6b Agenda Date 7/16/2024 Number Ordinance O-24-2289 Type Ordinance Department Community Development Title Amending Exhibit B of Ordinance O-21-2179 for the purpose of deleting the local amendment to Section 1003, Interceptors and Separators, of the adopted 2018 edition of the International Plumbing Code and adopting the original language of Section 1003 as published in the 2018 edition of the International Plumbing Code; amending Section 18-19(b) of the Code of Ordinances Explanation Second Reading and Public Hearing Staff presented the item and answered questions from the City Council. No one came forward during the Public Hearing to speak on the item. First Reading and Public Hearing This item seeks approval to amend Exhibit B of the local amendment to Section 1003, adopted by Ordinance O-21-2179, when the City adopted the 2018 editions to the International Building Code (IBC), International Residential Code (IRC), International Energy…. Code (IECC), 2020 National Electric Code, International Plumbing Code (IPC). International Fuel Gas Code (IFGC), International Mechanical Code (IMC), International Fire Code (IFC), International Swimming Pool and Spa Code (ISPSC), and International Existing Building Code (IEBC). City staff found Chapter 10, Section 1003.1 through 1003.10 were removed by amendment and replaced with the City of Colleyville Fats, Oils, and Grease (FOG) Manual and Policy. Research has found this manual was intended to be based on a similar manual from Southlake. However, the manual or associated policy was never created. As this section was removed, the City has no restriction regarding the discharge of fats, oils, grease, sand, or any other debris into the City sewer. Approval of the amendment will restore the original wording ([…] 1003.10 Access and maintenance of interceptors and separators. Access shall be provided to each interceptor and separator for service and maintenance. Interceptors and separators shall be maintained by periodic removal of accumulated grease, scum, oil, or other floating substances and solids deposited in the interceptor or separator.) as found in the 2018 International Plumbing Code, and provide the City with the ability to enforce discharge restrictions. Financial Impact There is no financial impact to the City. City of Colleyville Page 2 City Council Agenda Briefing 6b Recommendation Approve Attachments 1. Section 1003 IPC 2. Ordinance O-24-2289 SECTION 1003 INTERCEPTORS AND SEPARATORS 1003.1 Where required. Interceptors and separators shall be provided to prevent the discharge of oil, grease, sand and other substances harmful or hazardous to the public sewer, the private sewage system or the sewage treatment plant or processes. 1003.2 Approval. The size, type and location of each interceptor and of each separator shall be designed and installed in accordance with the manufacturer’s instructions and the requirements of this section based on the anticipated conditions of use. Wastes that do not require treatment or separation shall not be discharged into any interceptor or separator. 1003.3 Grease interceptors. Grease interceptors shall comply with the requirements of Sections 1003.3.1 through 1003.3.8. 1003.3.1 Grease interceptors and automatic grease removal devices required. A grease interceptor or automatic grease removal device shall be required to receive the drainage from fixtures and equipment with grease-laden waste located in food preparation areas, such as in restaurants, hotel kitchens, hospitals, school kitchens, bars, factory cafeterias and clubs. Fixtures and equipment shall include pot sinks, prerinse sinks; soup kettles or similar devices; wok stations; floor drains or sinks into which kettles are drained; automatic hood wash units and dishwashers without prerinse sinks. Grease interceptors and automatic grease removal devices shall receive waste only from fixtures and equipment that allow fats, oils or grease to be discharged. Where lack of space or other constraints prevent the installation or replacement of a grease interceptor, one or more grease interceptors shall be permitted to be installed on or above the floor and upstream of an existing grease interceptor. 1003.3.2 Food waste disposers restriction. A food waste disposer shall not discharge to a grease interceptor. 1003.3.3 Additives to grease interceptors. Dispensing systems that dispense interceptor performance additives to grease interceptors shall not be installed except where such systems dispense microbes for the enhancement of aerobic bioremediation of grease and other organic material, or for inhibiting growth of pathogenic organisms by anaerobic methods. Such microbial dispensing systems shall be installed only where the grease interceptor manufacturer’s instructions allow such systems and the systems conform to ASME A112.14.6. Systems that discharge emulsifiers, chemicals or enzymes to grease interceptors shall be prohibited. 1003.3.4 Grease interceptors and automatic grease removal devices not required. A grease interceptor or an automatic grease removal device shall not be required for individual dwelling units or any private living quarters. 1003.3.5 Hydromechanical grease interceptors, fats, oils and greases disposal systems and automatic grease removal devices. Hydromechanical grease interceptors; fats, oils, and greases disposal systems and automatic grease removal devices shall be sized in accordance with ASME A112.14.3, ASME A112.14.4, ASME A112.14.6, CSA B481.3 or PDI G101. Hydromechanical grease interceptors; fats, oils, and greases disposal systems and automatic grease removal devices shall be designed and tested in accordance with ASME A112.14.3, ASME A112.14.4, CSA B481.1, PDI G101 or PDI G102. Hydromechanical grease interceptors; fats, oils, and greases disposal systems and automatic grease removal devices shall be installed in accordance with the manufacturer’s instructions. Where manufacturer’s instructions are not provided, hydromechanical grease interceptors; fats, oils, and greases disposal systems and automatic grease removal devices shall be installed in compliance with ASME A112.14.3, ASME A112.14.4, ASME A112.14.6, CSA B481.3 or PDI G101. 1003.3.5.1 Grease interceptor capacity. Grease interceptors shall have the grease retention capacity indicated in Table 1003.3.5.1 for the flow-through rates indicated. TABLE 1003.3.5.1 CAPACITY OF GREASE INTERCEPTORSa TOTAL FLOW- THROUGHRATING (gpm)GREASE RETENTIONCAPACITY (pounds) 4 8 6 12 7 14 9 18 10 20 12 24 14 28 15 30 18 36 20 40 25 50 35 70 50 100 75 150 100 200 For SI: 1 gallon per minute = 3.785 L/m, 1 pound = 0.454 kg. 1. a.For total flow-through ratings greater than 100 (gpm), double the flow-through rating to determine the grease retention capacity (pounds). 1003.3.5.2 Rate of flow controls. Grease interceptors shall be equipped with devices to control the rate of water flow so that the water flow does not exceed the rated flow. The flow-control device shall be vented and terminate not less than 6 inches (152 mm) above the flood rim level or be installed in accordance with the manufacturer’s instructions. 1003.3.6 Automatic grease removal devices. Where automatic grease removal devices are installed, such devices shall be located downstream of each fixture or multiple fixtures in accordance with the manufacturer’s instructions. The automatic grease removal device shall be sized to pretreat the measured or calculated flows for all connected fixtures or equipment. Ready access shall be provided for inspection and maintenance. 1003.3.7 Gravity grease interceptors and gravity grease interceptors with fats, oils, and greases disposal systems. The required capacity of gravity grease interceptors and gravity grease interceptors with fats, oils, and greases disposal systems shall be determined by multiplying the peak drain flow into the interceptor in gallons per minute by a retention time of 30 minutes. Gravity grease interceptors shall be designed and tested in accordance with IAPMO/ANSI Z1001. Gravity grease interceptors with fats, oils, and greases disposal systems shall be designed and tested in accordance with ASME A112.14.6 and IAPMO/ANSI Z1001. Gravity grease interceptors and gravity grease interceptors with fats, oils, and greases disposal systems shall be installed in accordance with manufacturer’s instructions. Where manufacturer’s instructions are not provided, gravity grease interceptors and gravity grease interceptors with fats, oils, and greases disposal systems shall be installed in compliance with ASME A112.14.6 and IAPMO/ANSI Z1001. 1003.3.8 Direct connection. The discharge piping from a grease interceptor shall be directly connected to the sanitary drainage system. 1003.4 Oil separators required. At repair garages where floor or trench drains are provided, car washing facilities, factories where oily and flammable liquid wastes are produced and hydraulic elevator pits, oil separators shall be installed into which oil-bearing, grease-bearing or flammable wastes shall be discharged before emptying into the building drainage system or other point of disposal. Exception: An oil separator is not required in hydraulic elevator pits where an approved alarm system is installed. Such alarm systems shall not terminate the operation of pumps utilized to maintain emergency operation of the elevator by fire fighters. 1003.4.1 Separation of liquids. A mixture of treated or untreated light and heavy liquids with various specific gravities shall be separated in an approved receptacle. 1003.4.2 Oil separator design. Oil separators shall be listed and labeled, or designed in accordance with Sections 1003.4.2.1 and 1003.4.2.2. 1003.4.2.1 General design requirements. Oil separators shall have a depth of not less than 2 feet (610 mm) below the invert of the discharge drain. The outlet opening of the separator shall have not less than an 18-inch (457 mm) water seal. 1003.4.2.2 Garages and service stations. Where automobiles are serviced, greased, repaired or washed or where gasoline is dispensed, oil separators shall have a capacity of not less than 6 cubic feet (0.168 m3) for the first 100 square feet (9.3 m2) of area to be drained, plus 1 cubic foot (0.028 m3) for each additional 100 square feet (9.3 m2) of area to be drained into the separator. Parking garages in which servicing, repairing or washing is not conducted, and in which gasoline is not dispensed, shall not require a separator. Areas of commercial garages utilized only for storage of automobiles are not required to be drained through a separator. 1003.5 Sand interceptors in commercial establishments. Sand and similar interceptors for heavy solids shall be designed and located so as to be provided with ready access for cleaning, and shall have a water seal of not less than 6 inches (152 mm). 1003.6 Clothes washer discharge interceptor. Clothes washers shall discharge through an interceptor that is provided with a wire basket or similar device, removable for cleaning, that prevents passage into the drainage system of solids 1/2 inch (12.7 mm) or larger in size, string, rags, buttons or other materials detrimental to the public sewage system. Exceptions: 1.1.Clothes washers in individual dwelling units shall not be required to discharge through an interceptor. 2.2.A single clothes washer designed for use in individual dwelling units and installed in a location other than an individual dwelling unit shall not be required to discharge through an interceptor. 1003.7 Bottling establishments. Bottling plants shall discharge process wastes into an interceptor that will provide for the separation of broken glass or other solids before discharging waste into the drainage system. 1003.8 Slaughterhouses. Slaughtering room and dressing room drains shall be equipped with approved separators. The separator shall prevent the discharge into the drainage system of feathers, entrails and other materials that cause clogging. 1003.9 Venting of interceptors and separators. Interceptors and separators shall be designed so as not to become air bound. Interceptors and separators shall be vented in accordance with one of the methods in Chapter 9. 1003.10 Access and maintenance of interceptors and separators. Access shall be provided to each interceptor and separator for service and maintenance. Interceptors and separators shall be maintained by periodic removal of accumulated grease, scum, oil, or other floating substances and solids deposited in the interceptor or separator. ORDINANCE O-24-2289 AMENDING EXHIBIT B OF ORDINANCE O-21-2179 FOR THE PURPOSE OF DELETING THE LOCAL AMENDMENT TO SECTION 1003, INTERCEPTORS AND SEPARATORS, OF THE ADOPTED 2018 EDITION OF THE INTERNATIONAL PLUMBING CODE AND ADOPTING THE ORIGINAL LANGUAGE OF SECTION 1003 AS PUBLISHED IN THE 2018 EDITION OF THE INTERNATIONAL PLUMBING CODE; AMENDING SECTION 18-19(B) OF THE CODE OF ORDINANCES TO REFERENCE THE AMENDMENT ADOPTED HEREIN AND PROVIDE FOR THE RECORDING OF SUCH AMENDMENT AS A PUBLIC RECORD; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE WHEREAS,The City of Colleyville, Texas is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, The City Council of the City of Colleyville deems it necessary to adopt requirements governing requirements for the installation and maintenance of plumbing systems, including requirements for materials, in order to protect the health, safety and welfare of the citizens of the City of Colleyville; and WHEREAS, On October 19, 2021, the City Council adopted Ordinance O- 21-2179, which among other international codes, adopted the 2018 version of the International Plumbing Code (the “2018 IPC”) with certain local amendments as set forth in Exhibit B of the same Ordinance; and WHEREAS, The City Council deems it necessary to amend Exhibit B of Ordinance O-21-2179 by deleting the local amendment previously adopted for Section 1003 of the 2018 IPC, entitled “Interceptors and Separators”, and adopting the original language of the same section found in the 2018 IPC. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Ordinance O-24-2289 Page 2 of 4 Sec. 1. THAT the City of Colleyville hereby amends Exhibit B to Ordinance O-21-2179 by deleting the local amendment previously adopted for Section 1003 of the 2018 version of the International Plumbing Code, entitled “Interceptors and Separators”, and adopting the original language of Section 1003 as published in the 2018 version of the International Plumbing Code. Sec. 2. THAT save and except the amendment adopted in Section 1 of this Ordinance, the local amendments adopted in Exhibit B of Ordinance O-21-2179 shall remain in full force and effect. Sec. 3. THAT the Section 18-19(b) of the Code of Ordinances shall be amended to read as follows: “Sec. 18-19 International Plumbing Code Adopted; Local Amendments. [...] (b) The 2018 edition of the International Plumbing Code is hereby amended as set forth in the City's local amendments thereto adopted by Ordinance O-21-2179 and Ordinance O-24- 2289. A copy of the local amendments referenced in this section shall be kept on file and available for inspection by the public in the office of the building official.” Sec. 4. THAT this ordinance shall be cumulative of all provisions of ordinances of the City of Colleyville, Texas, except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances, in which event the conflicting provisions of such ordinances are hereby repealed. Sec. 5. THAT it is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional Ordinance O-24-2289 Page 3 of 4 phrase, clause, sentence, paragraph or section. It is not the intention of this ordinance to conflict in any way with the Plumbing License Law of Texas. Sec. 6. THAT any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Two Thousand Dollars ($2,000.00) for all violations involving zoning, fire safety or public health and sanitation, including dumping or refuse, and shall be fined not more than Five Hundred Dollars ($500.00) for all other violations of this ordinance. Each day that a violation is permitted to exist shall constitute a separate offense. Sec. 7. THAT all rights and remedies of the City of Colleyville are expressly saved as to any and all violations of the provisions of any ordinances affecting the installation and maintenance of systems which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted until final disposition by the courts. Sec. 8. THAT this ordinance shall take effect immediately from and after its passage. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 2nd day of July 2024. The second reading and public hearing being conducted on the 16th day of July 2024. Ordinance O-24-2289 Page 4 of 4 APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 16TH DAY OF JULY 2024. Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Aye Kimberly Holt Gunderson, Place 5 Aye ATTEST: CITY OF COLLEYVILLE Angela Fetters Bobby Lindamood Assistant City Secretary Mayor APPROVED AS TO FORM: Whitt Wyatt City Attorney City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL BRIEFING Agenda Number 8 Agenda Date 7/16/2024 Type Report Department City Secretary Title Planning and Zoning Commission Meeting Minutes - June 10, 2024 Planning and Zoning Commission Worksession Minutes - June 24, 2024 Attachments 1. Planning and Zoning Commission Minutes - June 10, 2024 2. Planning and Zoning Commission Worksession Minutes - June 24, 2024 City of Colleyville Page 1 CITY OF COLLEYVILLE PLANNING AND ZONING COMMISSION MINUTES 100 Main Street, Colleyville, Texas, 76034 MONDAY, JUNE 10, 2024 CALL MEETING TO ORDER EXECUTIVE CONFERENCE ROOM The City of Colleyville Planning and Zoning Commission Worksession Meeting was called to order by chair Bevill on June 10, 2024 at 6:15 p.m. Roll Call Present: David Groves, Sayeda Syed, Jerry Savoie, Jerome Obinabo, and Claudia Bevill Absent: Staff Present: Ben Bryner, Jacquelyn Reyff, and Kristopher Potts Also Present: Attorney, Sarah Ross, Fire Marshal, Rob Mckeown Jacquelyn Reyff briefed the commission for case PC24-004 and showcased exhibits provided by the applicant. There was general discussion regarding the when the home was built and the proposed additions. Kristopher Potts briefed the commission for case ZC24-008. There was general discussion regarding the need for the carport, and the location of the proposed car port. Kristopher Potts briefed the commission for case ZC24-009. There was discussion regarding driveway access, proximity to the nearby elementary school, and potential sidewalk requirements. Chair Bevill adjourned the Planning and Zoning Commission Wor ksession Meeting at 6:33 p.m. CALL MEETING TO ORDER CITY COUNCIL CHAMBERS Planning and Zoning Commission Minutes June 10, 2024 City of Colleyville Page 2 The City of Colleyville Planning and Zoning Commission Meeting was called to order by Chair Bevill on June 10, 2024, at 7:00 p.m. Roll Call Present: David Groves, Sayeda Syed, Jerry Savoie, Jerome Obinabo, and Claudia Bevill Absent: Staff Present: Ben Bryner, Jacquelyn Reyff, and Kristopher Potts Also Present: Attorney, Sarah Ross, Fire Marshal, Rob Mckeown 1. APPROVAL OF MINUTES 1a May 13, 2024 Planning and Zoning Commission Meeting Minutes May 28, 2024 Planning and Zoning Commission Worksession Meeting Minutes Commissioner Groves made a motion to approve the May 13, 2024 Planning and Zoning Commission Meeting Minutes and the May 28, 2024 Planning and Zoning Worksession meeting minutes. Commissioner Savoie seconded the motion. The motion was carried by the following vote: Aye: 5 – Groves, Syed, Savoie, Obinabo, and Bevill Nay: 0 2. PUBLIC HEARING AGENDA ITEMS 2a Consideration of a Replat with a Waiver for side yard setback on Lot 56R, Block 4, Western-Trails Section Two, located at 7608 Overland Trail, Case PC24-004 Jacquelyn Reyff presented the case and briefed the Commission. Planning and Zoning Commission Minutes June 10, 2024 City of Colleyville Page 3 Manny Papadakis, 7608 Overland Trail, Colleyville, TX, presented his case for the proposed plat waiver. He presented information regarding when they purchased the home, and went over a brief history on why the property is built so close to the current property line. The public hearing was opened at 7:06 p.m. With no one wishing to speak, the public hearing was closed at 7:06 p.m. The Commission had questions regarding the potential utilities that may need to go into the utility easements. Commissioner Obinabo made a motion to approve Case PC24-004, with the condition that the 5 foot setback to the south side only applies to the current residence. If torn down the new home will be required to meet Land Development Code Standards. Commissioner Groves seconded the motion. The motion was carried by the following vote: Aye: 5 – Groves, Syed, Savoie, Obinabo, and Bevill Nay: 0 2b Consideration of a Special Use Permit to allow for a Carport on Lot 1, Block 1, Debrecht Addition, located at 306 Van Oaks Drive, Case ZC24-008 Kristopher Potts presented the case and briefed the Commission. Daniel Crumpton, 3200 Jewell Dr, Arlington, TX, presented his case for the proposed Special Use Permit. He presented information regarding the applicants need for the carport. The applicant has a car collection and their garage is full, they are seeking the carport as a place to store their everyday car. There was general discussion among the commission regarding a citizen letter received discussing work having been done on the property, and the potential to increase the size of the carport in the future. The public hearing was opened at 7:13 p.m. Planning and Zoning Commission Minutes June 10, 2024 City of Colleyville Page 4 With no one wishing to speak, the public hearing was closed at 7:13 p.m. Commissioner Syed made a motion to approve Case ZC24-008. Commissioner Savoie seconded the motion. The motion was carried by the following vote: Aye: 3 –Syed, Savoie, and Obinabo Nay: 2 – Groves, and Bevill The motion to approve failed as approval requires four affirmative votes; therefore the case was denied. 2c Consideration of a Rezoning from AG Agricultural to R-40 Single Family Residential on Lot 1, Block 1, Pleasant Run Baptist Church Addition, located at 6001 Pleasant Run Road, ZC24-009 Kristopher Potts presented the case and briefed the Commission. Keith Hamilton, 8241 Mid Cities Blvd, North Richland Hills, TX, presented his case on the rezoning. Stating they are looking to come in for the rezoning currently and will come back for the platting process later. Keith also spoke regarding the sidewalk on the east side of the property stating they would like to remove it if possible. The public hearing was opened at 7:25 p.m. Edwin Waller, 513 Leta Ln spoke in opposition of the case. Referring to an agreement with the Southern Baptist Church, which was supposed to keep the facility going and keep a new church on the land. John Fegan, 1303 Bellefonte Ln, Colleyville, TX, spoke in support of the case. He stated he has purchased the property, there was an effort to work with the foundation. The foundation stated they had reached out to several churches to attempt to place a new church within the existing facility. Mr. Fegan stated there was little interest from any religious organizations. Dee Ann Naler, 6101 Waller Ln, spoke in opposition to the case. Referencing that the Southern Baptists have not done as they were supposed to with the land. Jimmy Reynolds, 2237 Moneda, Haltom City, TX, spoke in opposition to the case. Referring to the agreement with the Southern Baptist Church foundation. Planning and Zoning Commission Minutes June 10, 2024 City of Colleyville Page 5 Jordan Shipp, 1004 Cooks Ct, Colleyville, TX, spoke in support of this item. Jordan had questions regarding the potential impact to Cooks Ln. If this development will provide sidewalks onto Cooks Ln. With no one wishing to speak, the public hearing was closed at 7:43 p.m. Keith Hamilton returned and spoke on the concerns brought forth. Stating most of the issues will be handled during the platting stage of the project, they’re more than okay with giving some ROW. The Commission took a recess for an Executive Session at 7:50 p.m. The Executive Session ended and the regular meeting resumed at 8:10 p.m. Commissioner Groves made a motion to table Case ZC24-009 to the July 8th Planning and Zoning commission Meeting. Commissioner Savoie seconded the motion. The motion was carried by the following vote: Aye: 5 – Groves, Syed, Savoie, Obinabo, and Bevill Nay: 0 4. CITIZEN COMMENTS The public forum opened at 8:17 p.m. With no one wishing to speak, the public forum closed at 8:17 p.m. 5. ADJOURNMENT The meeting adjourned at 8:18 p.m. The minutes were written and prepared by: Kristopher Potts Kristopher Potts Planner The meeting minutes were approved on July 8, 2024 by a vote of 6-0. City of Colleyville Page 1 CITY OF COLLEYVILLE PLANNING AND ZONING COMMISSION WORKSESSION MINUTES 100 Main Street, Colleyville, Texas, 76034 JUNE 24, 2024 CALL MEETING TO ORDER EXECUTIVE CONFERENCE ROOM The City of Colleyville Planning and Zoning Commission Worksession Meeting was called to order by Chair Bevill on June 24, 2024, at 6:16 p.m. Roll Call Present: Richard Remley, Sayeda Syed, Jerome Obinabo, Jerry Savoie, Brandon Arnold, and Claudia Bevill Absent: David Groves Staff Present: Ben Bryner, Jacquelyn Reyff, Kris Potts, Chris Pham Also Present: Attorney, Sarah Ross, Fire Marshal, Rob Mckeown 2. WORKSESSION AGENDA ITMES 2a Presentation and discussion of a Special Use Permit to allow for Massage Therapy on Lot 3, Block 1, Tara Addition, located at 1009 Cheek-Sparger, Suite 121, Case ZC24-011 Chris Pham presented item 2a and briefed the Commission. City Staff addressed questions from the Commission specifically regarding how many employees would work at the massage establishment and whether those employees would be contracted or employees. The Commission inquired whether CBD products would be sold at the establishment. 2b Presentation and discussion of a Special Use Permit to allow for a Veterinarian Clinic on Lot 2, Block 1, Chandler Addition, located at 1721 John McCain Road, Case ZC24-012 Planning and Zoning Commission Worksession Minutes June 24, 2024 City of Colleyville Page 2 2c Presentation and discussion of a Special Use Permit to allow for Dog Boarding & Dog Grooming on Lot 2, Block 1, Chandler Addition, located at 1721 John McCain Road, Case ZC24-013 THE APPLICANT HAS REQUESTED TO TABLE TO THE AUGUST 12th, 2024 PLANNING AND ZONING COMMISSION MEETING Jacquelyn Reyff presented items 2b and 2c and briefed the Commission. City staff explained that the cases would be ready with additional exhibits by the August 12th Planning & Zoning Commission at the earliest. 2d Presentation and discussion of a Rezoning from AG Agricultural and RE Single Family ‘Estate’ Residential district to R-40 Single Family Residential for Tract 1B1, 1B2, and 1B3, Abstract 294, Robert Chowning Survey and Lot 1, Block 1, Cero Addition, located at 2417 Wilkes Drive and 6900 Pool Road, Case ZC24-014 Kris Potts presented item 2d and brief the Commission. City staff addressed questions from the Commission related to easements on the property, specifically regarding the open space and sidewalk easement on the north side of the development, the tree preservation easement on the southwest side, and the addition of a no-access easement on Lot 6 to prevent cut through connections to Wilkes Drive. 3. ADJOURMENT The meeting adjourned at 6:46 p.m. The minutes were written and prepared by: Chris Pham Planner The meeting minutes were approved on July 8, 2024 by a vote of 6-0. RESOLUTION R-24-4957 A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF JULY 16, 2024 WHEREAS, City Council has taken action on certain items on the agenda under Business. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 16TH DAY OF JULY 2024. Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Kimberly Holt Gunderson, Place 5 Aye ATTEST: CITY OF COLLEYVILLE Angela Fetters Bobby Lindamood Assistant City Secretary Mayor