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Home My WebLink AboutCity Council-Agenda Packets-8/13/2013` � "i �' ° F. � CC�►LLEYiJILLE rex,�` City of Colleyville City Council Worksession Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, August 13, 2013 Executive Conference Room 6:00 p.m. Third Floor, City Hall 1. 2. 3. CALL TO ORDER PRESENTATION AND DISCUSSION Za Presentation and discussion of the proposed Fiscal Year 2014 (FY 2014) budget 2b Presentation of the 2013 certified tax roll ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, August 9, 2013, by 5:00 p.m. Amy Shelley City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Co/leyville Page 1 �� ti ��, � COLLEYVILLE r}�,�� City of Colleyville Colleyville City Council Worksession Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 2a Agenda Date 08/13/2013 Number Type Presentation and Discussion Department City Manager Title Presentation and discussion of the proposed Fiscal Year 2014 (FY 2014) budget Explanation This item provides an opportunity to present and discuss the proposed FY 2014 budget. The attached budget message will provide a detailed account of the proposed budget, with the presentation providing a broad highlight of the same. Proposed revenues and expenditures are also attached for the General Fund, Utility Fund, and Drainage Fund. Finally, a summary of the proposed FY 2014-2018 Capital Improvement Program is attached. Attachments 1. Budget Worksession Presentation 2. FY 2014 Proposed Budget Message 3. FY 2014 Proposed Budget- General Fund 4. FY 2014 Proposed Budget- Utility Fund 5. FY 2014 Proposed Budget- Drainage Fund 6. Proposed FY 2014-2018 CIP City of Colleyville Page 1 ` Fisca I Yea r 2014 Service Del iver y a nd Performa nce Pla n Combined Annual Proposed Operati ng Budget August 13, 2013 Presentation Overview The pu rpose of th is presentation is to : • Communicate the key themes and trends guiding budget development • Review FY 2014 investments and enhancements that staff has proposed for consideration • Detail sources of funding and how funds are proposed to be allocated • Inform the Council and community about the proposed service plan ,. �, �� . �� ca��.�,�.E 1 f. ` � � An n ua I Bud et Pre a ration Process J p • City Council budget planning worksession -]une 26 • Review of budget process & Munis • Review of financial outlook • Introduction of the 5-Year Capital Improvement Plan • Review of facilities needs • Update on the ISM Strategic Plan • Employee survey results • Colleyville Crime Control and Prevention District budget • Worksession - May 30 • Budget adopted - June 4 • City Council approved - June 18 • Tarrant Appraisal District (TAD) certified tax roll received - July 25 • Presentation of the FY 2014 combined proposed operating budget - August 13 ti � y"� �l�i-. C�LLEY`VILLE x� An n ua I Bud et Pre a ration Process J p • Colleyville Economic Development Thursday, August 15 7:OOpm Corporation budget planning session • City Council resolution stating intent to set the tax rate at $0.3559 • Colleyville Economic Development Corporation budget adoption Tuesday, August 20 Tuesday, August 27 7:30pm 7:OOpm • First reading of the proposed budget Tuesday, September 3 7:30pm and tax rate ordinances • Second reading and adoption of the Tuesday, September 17 7:30pm FY 2014 tax rate and operating budget ,. �, �� . �� ca��.�,�.E 1 f. ` � � Bud et Develo ment a nd Focus J p Align funding decisions with community priorities, as expressed through the citizen survey and the strategic plan adopted by City Council: • Make a long-term commitment to economic development and promote a more diversified tax base • Foster excellence in core service delivery • Protect and preserve Colleyville's neighborhoods • Deliver sustainable government • Brand Colleyville with a unique identity FY 2014 Budget Focus: • Efficiently allocate resources to meet citizen needs • Emphasize affordability and sustainability • Capitalize on technology to improve service delivery • Value our employees • Improve public infrastructure ,. � � �� . �� ca��.�,�.E 1 f. ` � � Pro osed FY 2014 Pro ert Tax Rate a a y The ad valorem tax rate remains at $0.3559 in the FY 20i4 budget. The effective tax rate for FY 2014 is $0.357392. Since the proposed tax rate is lower than the effective tax rate, publication of the Notice of Effective Tax Rate is the only requirement to comply with state property tax law for tax rate adoption. Tax Rate Breakdown Operating Portion Debt Portion Tota I Tax Rate $0.32442 �0.03148 $0.35590 ,. �, �� . �� ca��.�,�.E 1 f. ` � � s2.5o s2.00 S1.so $1.00 $o.so S- Overla i n Pro ert Tax Rates pp J p Y FY 2013 Tax Rate GCISD Colleyville COU11tj/ ■ Hospital ■ College FY2o�3 Hospital 10% College County 11% GCISD 57% ;olleyville 15% ti '� � y 4 Il ,r: / '� \ +CC�LLE�YVILLE f f. � � � Cost of Cit Services to the y Avera e Residence 9 Average value and tax payment Budget Average Property Year Value Tax Payment 2010 $398,957 $1,419.89 2011 $397,472 $1,414.60 2012 $396,818 $1,412.28 2013 $397,889 $1,416.09 2014 $406,040 $1,445.10 The average residence receives $2,455.97 worth of services from the General Fund and Debt Service Fund, yet only pays $1,445.10 in property taxes. ,. � , �� . �� ca��.�,�.E 1 f. ` � � FY 2014 Pro osed Service Plan: p � I nvestments a nd E n ha ncements b Strate ic Poi nt Y J ti �� . � ca��.�,�.E 1 f. ` � � Strate ic Poi nt: 9 Make a long-term commitment to economic development and promote a more diversified tax base • CoStar subscription enhancement - $2,415 • Allows access of property information wireless via an app, allowing staff to show property information on a mobile device • Special events and promotions - $144,153 • CEDC funded • Includes Old Tyme BBQ, Holly Colley Holiday, and Red, White & Sousa • Includes economic development promotions • Strategic Initiatives Fund • Current balance of $495,446 • Available for economic development incentives at the discretion of the City Council ,.�, � f�,: .��'� ca��.�,�.E 1 f. ` � � Strate ic Poi nt: 9 Foster excel lence i n core service del ivery • Three firefighter/paramedic positions - $240,366 • Fulfill commitment to implement the fire staffing plan by FY 2015 • Police Property Room Clerk - $46,478 • Provide oversight of evidence and property • CASA WX Project - $3,000 • Collaborative Adaptive Sensing of the Atmosphere projected funded by cities across the region for real-time, detailed mapping of weather events in the lower atmosphere that fall below conventional radar coverage • Police Officer - $36,975 • CCCPD funded • To be hired mid-year • Development staff adaptations ,.�, � f�,: .��'� ca��.�,�.E 1 f. ` � � Develo ment Staff Restructu ri n p J • Reclassifications • Stormwater Manager � Development Engineer • Senior Engineering Technician � Administrative Support Technician • Equipment Operator � Construction Inspector • New positions • Plans Examiner • Construction Inspector (funded from CIP project budgets) • Conversions • Contracted hours for building inspections � part-time Building Inspector *Total changes only add cost for the Plans Examiner ($63,225) ,. �, �� . �� ca��.�,�.E 1 f. ` � � Strate ic Poi nt: 9 Protect a nd preserve Col leyvi I le's neig h borhoods Street maintenance - $2,900,000 (General Fund) • Includes $1,000,000 draw down of fund balance, through FY 2018, and $500,000 one-time funding Traffic signal maintenance contract - $46,000 to be continued for FY 2014 Maintenance of 2 traffic signals and 22 school zone flashers Provides preventative maintenance and faster repairs Water and wastewater renewal program- $250,000 • FY 2014 Utility Fund commitment for proactive replacement of water and wastewater lines and valves Drainage renewal program - $40,000 • FY 2014 Drainage Fund commitment for proactive replacement of drainage and stormwater infrastructure • Increase of $15,000 over FY 2013 ,; 4 �y� 5� [J R / '� \ +CC�LLE�YVILLE f f. � � � Strate ic Poi nt: 9 Deliver sustainable government Phase II of City Hall audio/video replacements- $174,000* • Replacement of digital controls, overhead screens, sound equipment, and additional Council Chambers, Executive Conference Training Room Laserfiche integration project - $29,000* camera, pro�ection monitors in the Room, and the • Integrate with CRW and CRIMES to allow generated documents to be directly stored in Laserfiche Digitizing documents to Laserfiche - $49,850* • Begin efforts to digitize all City documents Replacement of GIS licensing with enterprise licensing -$15,100 • Multiple users can simultaneously edit GIS datasets Additional security cameras - $35,000* • Installed at key locations at City Hall and the Senior Center * Indicates one time, non-recurring expenditure ti. i 4 ! SJ �: / -� \ ca��.�,�.E 1 f. ` � � Strate ic Poi nt: 9 Deliver sustainable government • Off-site back-up system project - $44,000* • Replace old tape back-ups with live, online backups at City Hall, the Justice Center, and off-site at Keller City Hall • Replacement of wireless system - $21,000* • Two main wireless networks (public access and staff access) are supported by hardware that needs to be replaced • Networkfleet GPS monitoring service - $10,200 • Provides GPS location data on vehicles • Serves to reduce fuel expenses, maintenance costs, and emissions • Replacement of software for the Colleyville Center • Venue Mapper for event floor plans -$1,400 • Web-based event booking software - $6,500 * Indicates one time, non-recurring expenditure ti. i 4 ! SJ �: / -� \ ca��.�,�.E 1 f. ` � � Strate ic Poi nt: 9 Deliver sustainable government • Facilities Investments - $162,659* • Fire alarm panel replacements • Backup HVAC units for data centers • Boiler pumps and motors • Emergency lighting • Building Maintenance - $32,313 • Vehicle and capital equipment replacement funding • Police vehicle replacement in CCCPD adopted budget • General Fund $242,000 • Uti I ity Fu nd $81,100 * Indicates one time, non-recurring expenditure ti. i 4 ! SJ �: / -� \ ca��.�,�.E 1 f. ` � � Strate ic Poi nt: 9 Deliver sustainable government Investments in Employees: • Implementation of a new classification and compensation system • Market adjustments ($237,722) for employees earning below the new minimum salary of their position's pay range, not to exceed 10% • Performance-based merit increases ($177,278) not to exceed 5% for eligible employees, to take place mid-fiscal year • Comprehensive performance management program • Insurance premium increase of 4.5% absorbed through overall benefit cost savings • Fees related to the Patient Protection and Affordable Care Act will be paid by employees ,. �, �� . �� ca��.�,�.E 1 f. ` � � Strate ic Poi nt: 9 Brand Colleyville with a unique identity • Colleyville Center Site Master Plan -$25,000* • Design of renovations to the Senior Center -$125,000* • Carry forward of funding for completion of Pleasant Run Trail • ROW acquisition - $168,000* • Construction - $277,000* • Improvements at Cotton Belt - LD Lockett Park Trailhead -$100,000* • City Park landscape and amenities -$175,000* • Additional funding for technical services librarian -$14,815 • Convert contracted hours to a part-time employee • Previously funded by Loan Star Library Grant, which was eliminated • Laser grading of baseball and softball fields -$30,000 • Conducted on a three year rotation using the Voluntary Park Fund * Indicates CEDC funded expenditures �,. � � �' f� �,: / �\ ca��.�,�.E 1 f. ` � � Bud et Maxi m ization 9 FY 2014 budget requests that are being executed in FY 2013 with either unspent funds or higher than expected revenues: • Security camera replacements at Library and Service Center- $40,400 • AV replacement at the Justice Center and EOC -$65,000 • Interview room camera and equipment replacement -$40,000 • Traffic signal upgrades at two intersections -$50,000 • Replacement of the GIS plotter -$9,400 • Replacement of ID card printer at the Library -$3,045 • Pavement condition assessment - $35,000 Year-end Budget Amendment: 1st reading on September 3rd • Transfer additional General Fund revenues and any unspent funds to the Capital Projects Fund for CIP streets projects • Transfer additional Utility Fund revenues (over bond coverage ratio) to a restricted CIP utility cash account for CIP utility projects ,. � � � f� ,: .��'� COi�LE��YVILLE 1 f. ` � � Not recom mended for fu nd i ng in FY 2014 • Street Reconstruction - $2,400,000 � Annual funding required to accomplish the goal of eliminating all unimproved roads over the next 25 years; no funds currently allocated toward this goal • Human Resources Coordinator - $75,000 • Additional position to provide advanced support of targeted recruiting and hiring, training and development, volunteer program implementation, safety program administration • CRW website and software upgrade -$50,000 • Upgrade to more recent software version that provides a more modern visual display and transitions to a web-based platform • Technology upgrades for the Colleyville Center -$187,907 • For enhanced capabilities for business customers • Installation of fiber for the City -$395,000 • Invest in City-owned fiber as opposed to leasing fiber • Citywide digital signage platform - $105,000 • Visual screens for communicating to citizens and employees at City buildings ,. � � � f� ,: .��'� ca��.�,�.E 1 f. ` � � FY 2014 Reven ues a nd Ex end itu res p b Fu nd y � ti � � �. �� . � ca��.�,�.E 1 f. ` � � Genera I Fu nd Reven ues: FY 13 vs. FY 14 Ad Valorem Revenue Sales Tax Franchise Fees Licenses & Permits Fines Charges for Service Intergovernmental Misc./Interest Earnings Use of Fund Balance Transfers In Totals 775,845 158,277 14,500 12,793 (43,469) (2,720) 5,207 (5,000) 173,745 1,089,178 11,736,451 2,900,277 1,988,300 738,751 824,500 742,575 311,979 164,040 1,000,000 1,130,214 21,537,087 55% 14% g o�o 3% 4% 3% 1% 1% 5% 18.2% 3.1% AV increase Includes declining debt 2% increase + $100,000 Colleyville Downs 0.7% increase 1.8% increase 5% decline 0.4% decline 1.7% increase 3% decline No change Calculation from tiered water rate implementation; project funded construction inspector ti. i 4 ! SJ �: / -� \ ca��.�,�.E 1 f. ` � � Genera I Fu nd 3-Yea r Forecast BEGINNING FUND BALANCE REVENUE: Ad Valorem Taxes Sales Tax Franchise Fees Licenses & Permits Fines Charges for Service Intergovernmental Miscellaneous Income Use of Fund Balance Transfers In TOTAL REVENUES Base Expenditures Personnel Fund Balance- Street Maintenance @ $2.4M TOTAL EXPENDITURES NET REVENUE ENDING FUND BALANCE BUDGET PROPOSED PROJECTED PROJECTED FY 2013 FY 2014 FY 2015 FY 2016 $11,762,625 $10,960,606 $2,742,000 $1,973,800 $725,958 $867,969 $745,295 $306,772 $169, 040 $1,000,000 $956,469 $10, 766,194 $11,736,451 $2,900,277 $1,988,300 $738,751 $824, 500 $742, 575 $311,979 $164, 040 $1,000,000 $1,130,214 $9,769,314 $12,108,803 $3,129,280 $2,023,095 $723,976 $832,745 $750,001 $315,099 $167,321 $1,000,000 $1,055,988 $9,126,078 $12,216,679 $3,160, 573 $2, 058,499 $709,496 $841,072 $757,501 $318,250 $170,667 $1,000,000 $1,076,854 $20,447,909 $21,537,087 $22,106,307 $22,309,592 $7,169,389 $12,274,951 $1,000,000 $7,945,116 $12,588,851 $1,000,000 $7,385,827 $13,363,716 $1,000,000 $7,210,115 $13,708,847 $1,000,000 $20,444,340 $21,533,967 $21,749,543 $21,918,961 $3,569 $10, 766,194 $3,120 $9,769,314 $356,764 $9,126,078 $390,630 $8,516,708 ,. � � �� . �� ca��.�,�.E 1 f. ` � � Genera I Fu nd Expenditures by Service Type �,�:��,�-„ ;��+.. � — ti.;.+e 1i� , f �h�. 1 r li� � `� i � � � � I��° ' f#�i11.� �c'.�'�'i'I�I).: , ��, — _ .� _ ._ __ � '.�ye� L,�� .--_ , lA � �� , . . � �` i A'��`4?'�h ! ' Rif -a'-rusL RiFrpr' FF�,�p��.� •u vi bC':.Au Ya .n[iT_-..•i M1O +'r' w�l.JF1':Fr� lF�ll�+'-^ i s �r_}�.�iil�d'C�I,° �.I� • L,m..�p'. � � *�r�- � �p � ,`i ;'� r I � " r � - � _ _.� , ,. . � � `� ~�°, F�+�y� �� -�� •�� '��.'� �°"'= • i +. :, . �r�"�#r� "; ",��s �°1''�'.�'1�:� �_: '°a'��rl.y��l� �°:� "r� �..;� � j i .� � � '" �' �� , � i � �n . ._ . �. � ti �. 'r �,�� 'lt:.,e�ati�-�.�e�M � �' _'. �. A S `.. ,-a,�� ,i �f i...'m � � A rr�.R � �� Public Safety Services 41% I Public Works Services 22% Strategic Services 2 Leisure Services 13% � �; �.� � Economic and Community Development Services 4% ti 1 �- ti� (7 F. / '� \ +CC�LLE�YVILLE f f. � � � Uti I it Fu nd Reven ues y OPERATING REVENUES Water Sales Wastewater Sales Water Installation Wastewater Installation Sewer Tie-On Charges Engineering Charges Penalties Miscellaneous TOTAL OPERATING REVENUES BUDGET PROPOSED PROJECTION PROJECTION FY 2013 FY 2014 FY 2015 FY 2016 $ 9, 361, 814 9, 820, 661 10,185, 683 10, 309, 483 2,884,565 3,053,Z29 3,494,416 3,659,617 7, 000 21, 000 21, 000 21, 000 21, 000 7, 000 7, 000 7, 000 5, 000 5, 000 5, 000 5, 000 5, 000 5, 000 5, 000 5, 000 183,696 190,11Z Z01,910 205,740 13, 000 13, 000 13, 000 13, 000 $ 12,481,075 13,115,002 13,933,009 14,225,840 ,. � � �� . �� ca��.�,�.E 1 f. ` � � Uti I it Fu nd Ex end itu res y a OPERATING EXPENSES Utility Support Utility Billing Utility Operations - Water TRA Water Utility Operations - Wastewater TRA Wastewater Non-Departmental Transfer to General Fund Transfer to Colleyville Tomorrow Fund (Repymt) _ . _ ., � ;�. _ :� , � Compensation Adjustment TOTAL OPERATING EXPENSES DEBT SERVICE TOTAL EXPENDITURES ADDITIONAL AVAILABLE FOR CIP/REHAB $ BU DGET FY 2013 661,488 382, 502 499, 262 6,402, 667 294, 758 1, 968, 046 PROPOSED FY 2014 1, 060, 731 386,616 543,149 6,420,058 335,597 1,966,506 PROJECTION PROJECTION FY 2015 FY 2016 1,108, 080 398, 748 560,966 6,471,000 346,459 2,428, 216 1,130, 242 406,723 572,186 6, 519, 508 353, 389 2, 585, 740 0 292,868 298,725 304,700 956, 469 1, 037, 213 1, 05 5, 988 1, 076, 854 44, 286 44, 286 44, 286 44, 286 �r ('�'` `j� f N r,''� is �' I �S `'i. i�' `�a .� j�i;� j c� � __�,, � �� , �:_A �r �� _�i'�1�� '��+� �$ .�'". .li , �';��;�q 28,470 20,411 0 0 $ 11,487,948 12,357,435 12,962,468 13,243,626 $ 827, 824 819,137 490,100 365, 325 $ 12,315,772 13,176,572 13,452,568 13,608,951 Budgeted Above Budgeted Above 402,721 564,124 �,. � � �' �� . / �\ ca��.�,�.E 1 f. ` � � Uti I it Fu nd Ex end itu res y a The combined Utility Fund allocates $13,176,572 toward the safe delivery of potable water and collection of wastewater. ,�=: �. � �.� _, . .��. ��_: , �� -� � ��- � Operations 830�0 Debt Tra nsfers •�� . �� • - .. 6% s°io 3% � 4 �� l�i-. C��.LE�Y�VILLE f�l,, Dra i na e Uti I it Fu nd J Y FUND REVENUES Drainage Fees Penalties/M isc Interest Income TOTAL REVENUES FUND EXPENSES Drainage Operations Stormwater Management Non-Departmental Compensation Adjustment (Merit) Debt Service Interfund loan repayment Infrastructure renewal TOTALEXPENSES BUDGETED PROPOSED PROJECTED PROJECTED FY 2013 FY 2014 FY 2015 FY 2016 $ 913,680 926,112 931,992 937,872 15,989 16,207 16,310 16,413 3,150 2,200 2,244 2,289 $ 932,819 944,519 950,546 956,574 $ 504,918 491,943 509,633 519,825 56,974 58,925 60,459 61,669 0 4,028 4,109 4,191 8,240 4,023 0 0 253,028 255,568 252,847 127,121 19,032 19,032 19,032 19,032 25,000 40,000 35,000 175,000 $ 867,192 873,519 881,080 906,838 ,. � � �� . �� COi�LE��YVILLE 1 f. ` � � Dra i na e Fu nd Ex end itu res J p The Stormwater Drainage Utility Fund allocates $873,519 toward the operation and maintenance of the City's drainage system. Infrastructurel Renewal I 5% Operations 64% Debt Service 31% � ,,- .- '� ,. � � �� . �� ca��.�,�.E 1 f. ` � � i�i i ' • . • Fund General Utility Drainage iq Re Prl S� Proposed FY 2014 $21,533,967 $13,176,572 $ 873,519 : �. Adopted FY 2013 $20,444, 340 $12,315,772 $ 867,192 7 � . Change $1,089,627 $ 860,800 $ 6,327 Ca ita I Im rovement Pla n p p ,�� ` _ _ .�� .. �� r.:,-. : ''�� r, �.� - ` ' �._ "'�`� ` - �`�. = f �-f � '� _- _`� � - � - �� 't � 3t 4'e '""1^ �" _ _ ' t�,�i��}�'r��' �w, M_ iu9.. `` u'�'�� „'�1�.�-.6+r if�4_�: . � �� • y. ��. -��.� ' ;.y{ t�. a� . � ' _...._. _ �F �'�� , _ - --- � �� ° ��+. / � _ � '. '� ,��►� �:. :.� � �� i , _ �_ r�.. ,. �, �� . �� ca��.�,�.E 1 f. ` � � r�.. I CIP Recommendations • Adopt the five-year CIP by Council Resolution • Appropriate funding for the first year of the CIP (2014) and each successive year as part of the annual budget p rocess • Address any future changes to the adopted CIP by Council Resolution Changes during any current year plan may require a budget amendment ,. �, �� . �� ca��.�,�.E 1 f. ` � � Five-Year CIP Summar v Project Costs FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 $27,118,446 $8,665,413 $7,061,807 $5,531,524 $5,260,528 $53,637,719 Project Funding General Fund Utility Fund Special Funds TIF Funds Other (TxDOT, County, N CTCOG ) r�.. (AI I Yea rs) $15,957,962 $5,205,153 $3,394,491 $11,619,457 $17,460,656 $53,637,719 ,. �, �� . �� ca��.�,�.E 1 f. ` � � FY 2 014 P ro ' e cts ] Reconstruct Kingstan Estates Rehabilitate Lavaca Trail (County Project) Rehabilitate Jewell Estates Construct Jackson/Cheek-Sparger Roundabout Design Frontier Court Reconstruction Reconstruct Pleasant Run Road and Construct Trail (Veranda to Bogart) SH26 Phase I Construction Enhancements Construct SH26 Phase II (John McCain to Hall-Johnson) Miscellaneous Concrete Repairs Contract (CONTINUED, NEXT PAGE) ��,s�9,si4 $151,000 $575,806 $2,153,433 $130,000 $1,054,865 $333,250 $14,000,000 $422,300 ,. � � �� . �� ca��.�,�.E 1 f. ` � � FY 2 014 P ro ' e cts ] Co nti n u ed Final Design of Glade Road Upsize Utility Lines - Western Trails Design of Senior Center, Phase I Construct Cottonbelt Trail, Phase III Clean/Seal Exterior Stone at City Hall/�ibrary Pavement Markings Renewal Program Improvements at Trailhead Glade Road ROW Acquisition Construct Bedford/Cheek-Sparger Roundabout Parks Landscape and Amenity Upgrades Tota I 2014 Cost: $701,000 $886,979 $�25,000 $230,000 $300,000 $100,000 $100,000 $3,000,000 $800,000 $175,000 $27,118,446 ,. � � �� . �� ca��.�,�.E 1 f. ` � � FY 2014 Pro'ects Fu nd i n ] J Capital Project Transfer for Street Rehabilitation $1,652,656 CEDC $904,000 County Bond Program Perimeter Street Fees General Fund N CTCOG Parkland Dedication Fund/Voluntary Park Fund Roadway Impact Fees, East District Utility Fund Water Impact Fees Year-End Transfer to General Fund FWHA/TxDOT/Other TIF Funding Total 2014 Funding: $535,415 $676,587 $2,262,959 $349,320 $Z30,000 $222,964 $962,131 $62,458 $958,250 $14,800,000 $3,126,707 $27,118,447 ,. � � �� . �� COi�LE��YVILLE 1 f. ` � � P ro osed FY 2014 B u d et p J Hi hli hts g 9 • Proposed Service Plan Expenditures • General Fund - $21,533,967 • Utility Fund - $13,176,572 � Drainage Fund - $873,519 • Proposed CIP Projects for FY 2014 -$27,118,446 • No ad valorem tax rate increase ,. �, �� . �� ca��.�,�.E 1 f. ` � � Concl usion The proposed FY 2014 Budget is filed in the City Secretary's Office. A copy also is located at the Colleyville Public Library. Citizens can view the Proposed FY 2014 Budget at www. col leyvi I le. com . ,. �, �� . �� ca��.�,�.E 1 f. ` � � uestions a nd Discussion � ti �� . � ca��.�,�.E 1 f. ` � � We are pleased to present the proposed FY 2014 Combined Annual Operating Budget for the City of Colleyville. This document represents the City's ongoing commitment to prudent fiscal management in delivering services that enhance the quality of life of Colleyville's citizens and meeting the expressed needs of our community. It also addresses the need to protect the long-term future of the community, primarily in the areas of public safety, preservation of public infrastructure, and in delivering sustainable government that aligns with the demands of today, while ensuring the ability to rapidly respond to growth. While this budget covers only fiscal year 2014, it continues to define a path that will move Colleyville into the future as a safe city with a solid infrastructure and an ongoing commitment to a unique quality of life. The proposed budget funds current and enhanced service levels to meet the Colleyville City Council's priorities for service delivery, while still maintaining the current tax rate. The proposed budget has been formulated with a philosophy of: • Providing solid, high-quality, core governmental services • Efficiently allocating resources to meet citizen needs • Emphasizing affordability and sustainability • Capitalizing on technology to improve service delivery • Valuing our employees Furthering our commitment to fostering community involvement and governmental transparency, a summary presentation of the proposed budget has been placed on the City's website. A public hearing on the budget is scheduled on September 3, 2013, to allow citizens an opportunity to provide input on the proposed budget. The proposed budget will be presented to the City Council for final approval on September 17, 2013. Any questions or requests for additional information should be directed to Adrienne Lothery, strategic services manager, at 817.503.1112 or by email to alothery@colleyville.com. � , ��, � COLLEYV'ILLE - ,� BUDGET DEVELOPMENT By definition, preparation of any budget is the allocation of scarce resources. There will always be more needs than available funds. The challenge is to ensure that available resources are dedicated to the community and City Council's highest priorities. Delivery of citizen services is at the heart of city government. And recognition of the services desired and expected by the community is central to effective service delivery. Development of the fiscal year 2014 budget was aided immensely by the input provided by our citizens in the 2012 citizen survey, and each budget proposal was measured in large part by the priority placed on it by our citizens. Each item has been vetted for its alignment with the City's strategic plan, reviewed for resource optimization, and finally weighted against both current and future community needs. The budget-building process included four key components: • Determination of program and service priorities based on strategic plan alignment and the prioritization of citizens through the citizen survey. • Determination of the value and cost of each service based on the level of service needed and/or desired by our citizens, including long-term forecasting. • Determination of optimal service delivery methods to ensure the efficient, effective service delivery our citizens expect through utilization of performance measurement and benchmarking. • Determination of the scope and value of government in relation to the availability of revenue for the City. The fiscal year 2014 budget focuses on ensuring that services are provided at the high quality level expected by citizens, and that to the greatest extent possible current programs and services are considered fully funded and fully functioning at the desired level before the addition of any new services are considered. In line with this philosophy, additional funding requests submitted by departments in the budget process were categorized as either requests to fully fund the current service level, or as service enhancement requests. These efforts are meant to ensure that the City's resources and staff are aligned to meet the demands of today and that the service levels provided to meet those demands are sustainable for the foreseeable future. The goal of the proposed budget is to align services delivered with the needs identified as priorities by the community. The reality of any budget is that it consists of a collection of purchasing decisions. The City Council, on behalf of the citizens, establishes the costs community members are willing to pay for local government services. Utilizing citizen input, the City Council determines various goals to meet the priorities of citizens. Staff's role is to guide the process by providing purchasing proposals pursuant to the City Council's priorities. It is important to note that, as the budget will serve as a policy document upon adoption for the next fiscal year, any service level enhancements beyond those included in the adopted budget must be vetted and determined by the City Council, and will t � �� COLLEYV'ILLE - ,� likely necessitate the loss or reduction of other programs or services in order to stay within the City's balanced budgetary parameters. BUDGET OVERVIEW Over the years, Colleyville's budget document has evolved from a simple financial report with proposals for expenditures and estimates of revenue, into the City's most comprehensive annual document establishing budgetary policies. The budget decisions outlined in this document influence the fiscal state of the city, the function of its government, and budget considerations for current and future needs. The City's budget, therefore, is the most important working policy and planning tool used by the City Council and staff to provide quality services to the citizens of Colleyville, as determined by the City Council and for which funds are available. Financial Summary The proposed budget is balanced in accordance with state law, the City Charter and ordinances. The combined proposed expenditures and transfers of the City's major operating funds total $37,268,855 which is an $1,345,105 increase from the current year budget. One measure of a city's financial strength is the level of its fund balance. In keeping with the City Council's conservative fiscal policy of a 90-day reserve requirement, the General Fund is projected to have 102 days over the 90-day minimum for a total of a 192 day reserve and the Utility Fund is projected to have 98 days over the 90-day minimum cash balance for a total of a 188 day reserve as of September 30, 2013. The reserve earns interest, bolsters cash flow and is available for unanticipated expenditures or emergencies. As a non-recurring revenue source, beginning fund balances are used to fund capital or other one-time expenses only. � , ��, � COLLEYV'ILLE ,� Issues and Challenges Colleyville benefits from a strong residential base, which helps mitigate the negative effects of economic fluctuations. Property values have rebounded substantially from the declines experienced in fiscal years 2011 and 2012, and continued growth is anticipated in economy-driven revenues, such as sales tax. While other funding sources for fiscal year 2014 remain relatively flat in the majority of revenue categories, prudent management of the City's finances on previous and current capital improvement projects has reduced debt and, subsequently, debt service costs. The resulting debt service savings will be used to help fund current and long-term funding priorities as delineated in the fiscal year 2014 budget. Through June of fiscal year 2013, 265 new single-family lots were approved. As such, it is anticipated that the number of building permits issued will increase in fiscal year 2014. As Colleyville approaches build-out, which is estimated to be in 2025, development revenues will be difficult to predict due to the declining availability of land for new development. Each revenue source is discussed in more detail in subsequent sections of this budget message. Like much of the country, the City of Colleyville endured the uncertainties and financial turmoil of the economic climate that engulfed the nation for the past few years. And, like city governments and American households across the country, the City adjusted to what has been termed—the °new normal"—cutting back where possible and delaying large expenditures until the financial picture stabilized. In that new normal, while the future remained a consideration, out of necessity, the primary emphasis was on delivering city services in an efficient and effective manner in the present—balancing limited and sometimes dwindling resources with citizen expectations—against an ever-changing and unpredictable economic environment. The City was able to easily adjust to the new normal and beginning in fiscal year 2013 was able to again plan not only for the present and near-term, but for the long-term future of the Colleyville community. At the budget worksession in ]une, staff presented a six-year General Fund budget forecasted to fiscal year 2019. That forecast includes conservative estimates for revenues such as property tax and sales tax, as well as expenditures and any changes that can be reasonably anticipated. One of the challenges Colleyville experiences is limited growth in the property tax revenue category due to a freeze on assessed valuation for properties owned by individuals 65 years or older, even though property values are increasing. Sales tax revenue is anticipated to grow, particularly with the development surrounding the opening of Whole Foods Market, but projections remain conservative as this is one of the most volatile revenue sources, often impacted by fluctuations in the overall economy. The forecast for expenditures includes the commitment to hire an additional police officer in each of the next four fiscal years, the commitment to hire three new fire personnel in each of the next two fiscal years, general cost increases for materials and contractual services required each year, and modest growth in personnel costs. This forecast served as the framework and starting point for budget discussions, helping staff and the City Council focus on the long-term budgetary implications of current funding decisions. It also helped to put long-term goals into perspective relative to 4 , ��, � COLLEYV'ILLE - ,� the overall resources available in the General Fund. This information was weighted heavily in determining fiscal year 2014 budget priorities, particularly in ensuring that all current services are adequately funded, prior to considering any new or enhanced services. Additionally, careful consideration was given to ensure that new expenditures could be sustained into the future. Priorities and Fiscal Year 2014 Focus With this budget, staff recommended allocating resources according to the priorities of our citizens and City Council, while maintaining the conservative fiscal approach that has allowed Colleyville to attain and maintain an AAA bond rating. The service delivery plan maintains or enhances the programs and services identified by our citizens as priorities. The overall focus of the fiscal year 2014 budget is to deliver ��sustainable government," one of the five strategic points adopted by the City Council. As part of the effort to deliver sustainable government, staff reviewed current staffing levels to determine the best allocation of resources for addressing citizen priorities. This analysis led to the reclassification of several positions in fiscal year 2013; and, those changes are reflected in the proposed budget. The fiscal year 2014 budget also includes the addition of seven full time and two part time positions (three firefighter/paramedics, police officer, construction inspector, plans examiner, property room clerk, part-time building inspector, and part-time assistant librarian), which have been identified as necessary to achieving the City's strategic goals. These personnel changes are categorized in the sections that follow, according to their relationship to the City's strategic points. Furthermore, the service delivery plan invests in the City's most important resource—the employees who are ultimately responsible for service delivery. Local government is a service organization, and as with most service organizations, the skills, experience, education, and attitude of our employees are the essential ingredients of our success. We can only attract and retain quality employees if we provide compensation, facilities, equipment, and a work environment that allows each employee to reach his or her potential. The fiscal year 2014 budget includes funding for the transition to a new compensation and classification system that provides greater flexibility and responsiveness to market conditions. Implementation of the new system will involve moving from the current set of pay ranges and job classifications to broader decision bands and associated pay ranges. Market adjustments have been included for certain positions, as well as funding for performance-based merit increases. One of the highest priorities in this and future budgets will be to improve the city's public infrastructure, including roads, sidewalks, bridges, public buildings, water and sewer lines, pipes, inlets, parks and playgrounds, trails, traffic signs and signals, and the hardware associated with technology (computers, servers, etc.) While components of some of these will receive funding in this budget and will continue to be funded in future budgets to the extent funds are available, the improvement of our city streets will be one of our highest long-term priorities. 4 , ��, � COLLEYV'ILLE - ,� The fiscal year 2014 budget does include a strategic draw down of the City's fund balance to provide additional funding for street maintenance, while still maintaining a healthy fund balance in excess of the adopted 90-day reserve requirement. This will be the second year of this strategic draw down, which is anticipated to continue through fiscal year 2018. At that point, other funding must be identified to continue the same level of street maintenance. In keeping with our focus to sustain and plan for Colleyville's long-term needs, the fiscal year 2014 budget includes the City's first 5-Year comprehensive Capital Improvement Plan (CIP). This plan identifies needed projects during the next five years, available funding sources, and a schedule for completion. Capital projects are defined as those projects requiring an investment of $100,000 or more. Colleyville's CIP includes projects in a number of categories, as shown in the chart below. Similar to the six-year General Fund budget projection, the CIP provides an opportunity to consider all of the city's capital needs in the coming years and determine the priority of each, as well as whether available funding resources are sufficient to support those expenditures. The CIP operates on a multi-year basis and utilizes a variety of funding sources including the City's major operating funds, impact fees, special revenue funds, and other entities such as TxDOT. In the sections that follow, major fiscal year 2014 investments in the CIP from City resources has been described in more detail. FY 2014 CIP Project Categories Facility - Rehabilitation $ Pa rks $ Streets - Intersection Improvements $ Streets - Reco nstructio n $ Streets - Rehabilitation $ Utilities - Waterline Renewals (Including Upsizing) $ TOTAL $ 425,000 505,000 2,953,433 21,098,929 1,249,106 886,979 27,118,446 The fiscal year 2014 budget continues delivery of current citizen services while placing greater emphasis on ensuring the long-term sustainability of the city's services and public infrastructure. As is typical in local government, funding requests exceed available revenues, requiring decisions regarding what to fund. As we begin to plan for the future in more detail, not all items can be funded. The fiscal year 2014 budget is a balanced budget based on community and City Council priorities and makes significant progress toward achieving many of the city's needs and long-term goals. Those items that were not funded this fiscal year are described in a subsequent section of this budget message and may be considered in future budgets. ` � ��, � COLLEYV'ILLE - ,� ACCOUNTING FOR INTEGRITY The proposed budget is balanced and prepared in accordance with state law, the Colleyville City Charter, ordinances, budget policies, and in accordance with the provisions outlined in the Governmental Accounting Standards Board (GASB) ��Statement No. 34, Basic Financial Statements - and Management's Discussion and Analysis - for State and Local Governments." The accounts of the City are organized on the basis of funds or account groups, each of which is considered to be a separate accounting entity. All funds are budgeted and accounted for on a Generally Accepted Accounting Practice (GAAP) basis for purposes of financial statement presentation. The governmental fund types use a financial resources measurement focus and are accounted and budgeted for using the modified accrual basis of accounting. Under this modified accrual basis, revenues are recorded when susceptible to accrual, i.e., both measurable and available. "Available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures represent a decrease in net financial resources and, other than interest on general long-term debt, are recorded when the fund liability is incurred, if ineasurable. Interest on general long-term debt is recorded when due. Governmental fund types are those through which most governmental functions of the City are financed. The acquisition, use, and balances of the City's expendable financial resources and the related liabilities (except those accounted for in the proprietary and fiduciary fund types) are accounted for through governmental fund types. Proprietary fund types are accounted and budgeted for on a cost-of-service or '�capital maintenance" measurement focus, using the accrual basis of accounting. These fund types operate in a manner similar to private business. The City utilizes only the enterprise fund type. Under the accrual basis of accounting, revenues are recognized when earned; expenses are recognized when incurred. For purposes of this budget presentation, depreciation is not displayed, and capital expenditures and bond principal payments are shown as uses of funds. The City provides a full range of municipal services supported by statute or the Colleyville City Charter. This budget contains all of the funds that account for these services. The identity and functions of these funds are: • General Fund: Accounts for the resources and expenditures related to the generally recognized governmental services and/or functions provided by various City departments - a governmental fund type. • Utility Fund: Accounts for all the activities required for the provision of water and sanitary sewer to residents of the city - a proprietary fund type. • Capital Projects Fund: Accounts for financial resources to be used for the acquisition or construction of major capital projects - a governmental fund type. � � ��, � COLLEYV'ILLE - ,� • Capital Equipment Replacement Fund: An internal service fund to account for funding for, and acquisition of, the City's vehicles, maintenance equipment, and computer equipment - a governmental fund type. • Drainage Utility Fund: Accounts for all the activities required for the management of storm water drainage - a proprietary fund type. • Court Technology Fund: Accounts for all activities, in accordance with state statutes, related to the collection and use of the Municipal Court technology fee imposed on convictions on cases adjudicated in the Court - a governmental fund type. • Court Security Fund: Accounts for all activities, in accordance with state statutes, related to the collection and use of the Municipal Court building security fee imposed on convictions on cases adjudicated in the Court - a governmental fund type. • Strategic Initiatives Fund: Accounts for financial resources to be used with the City Council's authorization for programs and projects linked directly to the City's strategic plan - a governmental fund type. • Colleyville Crime Control and Prevention District (CCCPD): Accounts for the City of Colleyville Crime Control and Prevention District formed to act on behalf of the City for financing the development of crime control throughout the City. • Colleyville Economic Development Corporation (CEDC): Accounts for the use of bond proceeds and sales tax revenues for municipal park improvements, the purchase of land and equipment for additional neighborhood parks, and for the construction of a community center and library. Consistent with state law, some funds may be allocated by the board of directors for promotional efforts for special events and marketing. • Voluntary Library Fund: Accounts for the operations for which voluntary contributions by citizens are used. Contributions are used primarily to support library activities. • Voluntary Park Fund: Accounts for the operations for which voluntary contributions by citizens are used. Contributions are used primarily to support park activities. • Colleyville Tax Increment Financing (TIF) District: Created in 1998, the primary goal of the district is to encourage quality commercial development in the city by using ad valorem revenues from property value growth since the creation of the district, within the district for infrastructure improvements and economic development. BUDGET STRATEGY In preparing this budget, the primary goal was to achieve the identified objectives that maintain and improve services for citizens. The proposed budget has been structured to steer a course toward fulfillment of the City's strategic vision by aligning municipal resources with the overall needs of the community. Staff used the City Council's strategic points as the primary guide: t , ��, _ � COLLEYV'ILLE ,� • Make a long-term commitment to economic development and promote a more diversified tax base • Foster excellence in core service delivery • Protect and preserve Colleyville's neighborhoods • Deliver sustainable government • Brand Colleyville with a unique identity By remaining focused on these initiatives, the community, City Council, and staff can weigh the divergent demands of the citizenry, pursuing only those elements that help achieve these initiatives, and thereby ensuring the highest priorities of the community as a whole are accomplished. For this reason, every new effort and element of the City's business plan, including existing programs, is tied to one or more of these strategic points, as detailed in the sections below. The items listed under each strategic point include highlights of the investments slated to receive continued funding in fiscal year 2014 and a description of new items that will receive funding. In the 2012 citizen survey, attracting and retaining quality businesses ranked as the most critical issue facing Colleyville. Economic development continues to be a top priority for the City Council. In fiscal year 2013, the City made considerable strides on the economic development and redevelopment front. Whole Foods Market will open its second Tarrant County location in Colleyville in mid-2014. It will be the anchor tenant at the former Village Park Shopping Center, now rebranded as Colleyville Downs Shopping Center. Extensive renovations are planned for the center, which will help attract new restaurants and retailers to the area. The property across Colleyville Boulevard from Colleyville Downs has been purchased by a development group, in anticipation of growth spurred by Whole Foods Market. Colleyville has also welcomed several new restaurants, including Tribeca America Bistro & Lounge and Citrus Bistro. In fiscal year 2014, with the strategies implemented in the past few years showing results, our investment in those successful strategies will continue. Additional funds have been allocated either to invest in current strategies at a higher level or invest in new strategies. Efforts to build economic development advocates within the community, such as through the Colleyville Exchange, will continue to be funded. Staff will continue to capitalize on the incentive guidelines and criteria previously adopted by the City Council for matching grant and forgivable loan programs to attract and retain commercial development and enhance the aesthetic value of Colleyville's legacy properties. � , ��, � COLLEYV'ILLE - ,� In the fiscal year 2014 budget, the economic development program is supported through the following: General Fund • CoStar subscription - $2,415 The City's CoStar subscription augments marketing tools available on commercial properties in Colleyville. This funding provides wireless service to access property information wireless through the CoStar Go app (a new service), allowing staff to show property information on a mobile device from anywhere. Colleyville Economic Development Corporation (CEDC) • Special events and promotions - $144,153 Special events and festivals bring visibility and economic impact to the city. The proposed budget contains recommendations that support the planning, promotion, and production of Colleyville events. Funding through the CEDC has been included for the Old Tyme Barbeque ($15,000), Holly Colley Holiday ($36,000), and Red, White, & Sousa ($36,000) events, as well as $57,153 for other economic development promotions. Strategic Initiatives Fund • Current available balance - $495,446 The Strategic Initiatives Fund was established to fund programs and projects linked directly to the City's strategic plan, with the City Council's authorization. In particular, economic development incentives were indicated as an appropriate use of these resources. The current available balance may be appropriated at the discretion of the City Council. FOSTER EXCELLENCE IN CORE �` _ At its most basic level, the need for city government is defined by those things that although essential, if not provided by local government, would likely not be available in a community. In the parlance of city government, these are known as core services. With that in mind, the City Council added a new strategic point in 2012—foster excellence in core service delivery. In Colleyville, these include public safety, street and utility infrastructure, community development, parks and trails, and life-long learning and community engagement through the public library. As a part of the effort to foster excellence in core service delivery, staffing levels in the Community Development and Public Works departments were evaluated to determine whether existing positions were conducive to delivering the work and service levels demanded today. Staffing levels in these areas were reduced during the recession as construction and development activity waned, but recent increases in activity warranted another look at how to handle the greater workloads, while maintaining an efficient and sustainable staffing level. Being mindful that solutions must ensure delivery of sustainable government to the citizens of Colleyville, the t , ��, _ � COLLEYV'ILLE ,� most appropriate response was to repurpose some existing positions to provide services in the areas experiencing the greatest need for staff support. Several reclassifications were done during fiscal year 2013, including creating a development engineer position from the stormwater manager position, creating an administrative support technician from the senior engineering technician position, and a construction inspector position from an equipment operator position. An additional construction inspector position is included in the fiscal year 2014 budget and will be project-funded from the capital projects that the position will be responsible for inspecting. Additionally, funding for the hours worked by the building inspector hired on a contract-basis will be converted to funding for an actual part-time building inspector employee. This conversion of a contract employee to a true City employee will not result in any additional cost and will serve to comply with FLSA standards. Finally, a plans examiner position has been included in the fiscal year 2014 proposed budget. These five position changes result in the addition of two FTEs (full-time equivalent positions) in the fiscal year 2014 budget. The additional construction inspector will not create an overall operating budget increase to the General Fund or Utility Fund because the position will be funded through capital projects budgets. As such, these changes result in additional costs for only one FTE (plans examiner) for fiscal year 2014. Again, every effort has been made to right-size staff to provide responsive, quality services, and avoid adding positions to current staffing levels without considering sustainability. The staffing changes made in fiscal year 2013 and 2014 will make significant strides toward ensuring timely, quality services to the development community and to citizens. Public infrastructure improvements will also benefit from the attention of a more robust construction inspection staff. In the fiscal year 2014 budget, core service delivery is supported through the following: General Fund • Training for building inspection staff -$6,770 The State of Texas requires rigorous training for building inspectors and building officials to ensure that those professionals are able to identify safety or construction problems. New training requirements relating to irrigation, medical gas, and fire protection are addressed with this additional funding, as well as training on the 2011 National Electrical Code and plan review. • Reclassifications - no additional cost Several reclassifications were made during 2013, including reclassifying a stormwater manager to a development engineer, a senior engineering technician to administrative support technician, and an equipment operator to a construction inspector. These changes will improve service levels provided by Community Development and Public Works, as mentioned above. • New construction inspector position - funded from Capital Project budgets With the increase in funding for capital projects comes a commensurate requirement for project inspection. With the State Highway 26 projects (utility relocations and reconstruction), numerous development projects, and a more 4 � �� COLLEYV'ILLE - ,� than threefold increase in funding for street and utility rehabilitation projects, an adequate inspection program is not only critical, but it pays for itself by ensuring quality construction that does not fail. Adequate inspection requires an inspector be on-site observing construction 25-30 percent of the time, on average. One construction inspection position was originally budgeted for fiscal year 2013, but based on anticipated projects, three construction inspectors are needed. The existing position (construction manager), the new project-funded construction inspector, and the construction inspector position created by reclassifying an equipment operator position will provide the three construction inspectors needed to operate an effective program. • New plans examiner position - $63,225 The plans examiner position is a much-needed addition to the current community development staff. The current workload far exceeds the capacity of the current staffing level, and an increase in development activity is anticipated for the foreseeable future. This position will perform a variety of tasks involved in reviewing plans for compliance with the City Code of Ordinances, Land Development Code, and Building Code; perform building inspections in a backup capacity; and respond to and direct calls from citizens, contractors, and tenants regarding code compliance and building permits. The performance target for plan reviews is for residential plan reviews to be completed in five days or less and for commercial plan reviews to be completed in ten days or less, 75% of the time. Actual achievement of this goal for fiscal year 2013 is projected to be 40% for residential plan review and 45% for commercial plan review. This type of delay has been consistent since development staffing was reduced. • Three new firefighter/paramedic positions - $240,366 This budget includes funding to hire three additional firefighter/paramedic positions. These positions fulfill previous commitments to implement the fire staffing plan, which provides for full operational staffing by October 2014 (fiscal year 2015). The plan calls for the addition of three firefighter/paramedic positions in both fiscal year 2014 and 2015 to achieve full operational staffing. These three positions will add one additional staff inember to minimum operational staffing for each shift. • Police Property Room Clerk - $46,478 A new position has been included in the Police Department to provide oversight of thousands of pieces of evidence and property handled by the department. Many criminal cases, and prosecution of the offenders involved, rely heavily on the ability to properly control and maintain evidence. A dedicated property room clerk will provide day-to-day operation of the property room and will give the department an accountability system that is not currently in place. • Collaborative Adaptive Sensing of the Atmosphere (CASA WX) Project -$3,000 An additional $3,000 has been included in the fiscal year 2014 budget for the CASA WX project. Cities across the region are working together to install and operate technology to provide real-time, detailed mapping of weather events in 4 � �� COLLEYV'ILLE ,� the lower atmosphere that fall below conventional radar coverage including storms, winds, rain, hail, and the flow of airborne hazards. Utility Fund • Replacement of hand-held water meter devices -$12,360 Part of delivering core services to Colleyville residents and businesses includes providing water. The hand-held water meter devices currently in use are six years old and technology in this arena has changed dramatically over the past few years. The current units require frequent repairs that are no longer supported by the software company, making and replacement appropriate at this time. Debt Service Ambulance replacement - $44,621 Second-year funding for replacement of the front line ambulance through a lease purchase plan is included through the Debt Service Fund. The total cost of the ambulance was $209,425, which will be paid over a five-year period. Colleyville Crime Control and Prevention District (CCCPD) The CCCPD will fund six officer positions in fiscal year 2014, police vehicle replacement, public safety software maintenance, regional recruiting and hiring, crime report/mapping and analysis software, wireless support for mobile digital computers, mobile video system replacements and software maintenance, as well as continued support of the Teen Court program and funding of Justice Center debt service. In addition, funding for a new radar trailer and continuation of the weapons replacement program for patrol rifles will be funded through the CCCPD in fiscal year 2014. • One new police officer position- $36,975 The addition of one new police officer position is included in the fiscal year 2014 budget, to be funded from the Colleyville Crime Control and Prevention District (CCCPD) Budget. This position is to be added mid-year and will support the City Council's commitment to adding one new police position over each of the next four fiscal years. • Vehicle replacements- $230,600 Funding for replacement of four marked police vehicles and one unmarked police vehicle is included in the fiscal year 2014 CCCPD budget. The Police Department conducted a comprehensive analysis of department vehicle needs and was able to reduce the overall size of the fleet by six vehicles through more efficient distribution of resources. The new fleet management plan for the police department calls for retaining patrol vehicles for a period of three years and replacement of five vehicles annually, which is consistent with the funding available in the CCCPD budget and provides for long-term sustainability of the police fleet. � � ��, � COLLEYV'ILLE - ,� PROTECT AND PRESERVE COLLEYVILLE�S NEIGHB A community is about people and one of the most valuable assets in a community is its neighborhoods. Through deliberate and judicious land use decisions by Colleyville's past and present elected officials and policymakers, Colleyville's premier neighborhoods are in fact the focal point of the city. The City Council has made protecting and preserving neighborhoods an important focus of local government. Protecting and preserving neighborhoods takes many forms. Beyond providing public safety, investment in the reliability of Colleyville's public infrastructure now and in the long-term is critical to our neighborhoods and, therefore, a top priority in the fiscal year 2014 budget. And, while the list of infrastructure projects touches virtually every aspect of life in Colleyville, it was important to address the city's most critical need— maintaining and rebuilding city streets. Road quality has an impact on every Colleyville resident, business, and visitor—affecting property values; business, school, and residential accessibility; and the quality of life of our citizens. Furthermore, in the 2012 citizen survey, residents rated street conditions as a major concern. With a population that has increased by more than 50 percent since the early 1990s, it is imperative that the City maintain a street infrastructure to meet the demands of a growing residential and commercial population. As mentioned previously, a 5-Year Capital Improvement Plan (CIP) has been prepared to serve as the roadmap for the City's continued focus on infrastructure improvement and renewal. While the plan itself covers five fiscal years, the first year of the five-year plan is what is included in the City's budget each year. Year One of the CIP, which is included in the fiscal year 2014 budget, includes $26.9 million for street reconstruction, street rehabilitation, construction of State Highway 26 Phase II, intersection improvements, waterline renewals, facility rehabilitation, trails, and concrete repairs. Funding sources for these projects are varied and come from both City sources and other sources. City funding sources primarily include the General Fund street maintenance budget, perimeter street fees, the utility fund, and the CEDC. Other funding sources include TxDOT funded projects and Tax Increment Financing (TIF) funded projects. Investments in the protection and preservation of neighborhoods in the fiscal year 2014 budget include: General Fund • Street maintenance - $2,400,000 A consistent focus by the City Council has been to continue effective funding levels for street maintenance. Given this, the proposed budget provides a base level of $1,400,000 for street maintenance/rehabilitation and an additional $1,000,000 through the draw-down of General Fund fund balance. Many of Colleyville's 158 miles of paved streets were county roads that the City � � �� COLLEYV'ILLE - ,� "inherited," but which were not constructed to current standards. As we move forward, those streets not built to current City standards will be brought up to standard either through a full-depth reclamation process or through complete reconstruction so that they will perform as they should in the long-term. The $2,400,000 for street maintenance in the General Fund will ultimately be used as a funding source in the comprehensive CIP, to be spread out amongst various projects based on relative priority. • Street maintenance - $500,000 (one-time expenditure) Based on data collected in the 2011 pavement maintenance survey and the analysis done by staff, it has been determined that to maintain the city's street system at its current level of service, it would be necessary to spend approximately $2,700,000 annually on street maintenance. This amount does not include capital projects that result in reconstructed streets. At this time, there is currently $2,400,000 budgeted annually for street maintenance. An additional $300,000 is needed annually to fully fund the street maintenance program. The fiscal year 2014 budget includes a one-time commitment of $500,000 for street maintenance to make progress toward that goal. • Pavement Condition Assessment - $35,000 Unused funds identified in the fiscal year 2013 budget have been used to fund an updated pavement condition assessment in the current fiscal year. This funding was originally requested in the fiscal year 2014 budget. • Sidewalk repair - $50,000 The proposed budget maintains funding for the repair and maintenance of sidewalks, helps ensure pedestrian safety, and enhances Colleyville's "walkability" factor. Funding in the amount of $50,000 is recommended for ongoing maintenance. This is in addition to escrowed construction funds for neighborhood districts, as approved by the City Council in November 2008. • Traffic Signal Maintenance Contract - $46,000 Additional funding has been included in the fiscal year 2014 budget for maintenance of the two traffic signals owned and operated by the City, as well as maintenance of the 22 school zone flashers and 10 Opticom sensors attached to various signals. By providing an annual maintenance contract for these systems, preventive maintenance will be ensured and repairs will be completed more quickly. Properly maintaining the systems will improve overall operational readiness and reduce the cost of system maintenance in the long-term. Utility Fund • The cost of purchasing potable water from the Trinity River Authority (TRA) has increased during the past year due to additional operational costs, decreased usage through effective water conservation by area cities, and an overall percentage increase in Colleyville's percent of debt service due to usage during ongoing drought conditions. TRA faces higher raw water costs, chemical costs, ongoing infrastructure maintenance costs, labor-related costs, and compliance costs with more stringent state and federal water quality regulations, and it is � � �� COLLEYV'ILLE - ,� likely their rates will increase with TRA's new fiscal year beginning in December 2013. In the event TRA increases their cost for treated water and wastewater, consistent with City Council policy, that cost will be passed on proportionally to customers. • Water and wastewater renewal program -$250,000 As part of the City's focus on long-term infrastructure needs, the fiscal year 2014 budget provides funding for proactive replacement of City water and sewer lines, valves, pumps, lifts, manholes, inlets, and other materials used in the delivery of potable water to and the removal of sewage from Colleyville homes and businesses. This investment is utilized as one of the funding sources of the CIP. • VueWorks Conference - $1,380 VueWorks work order and asset management system was implemented in fiscal year 2013 and most maintenance activities performed by the Public Works Department are now being tracked. There are several modules available in VueWorks that require additional training to allow the department to fully utilize the program. Drainage Fund • Drainage renewal program - $40,000 The fiscal year 2014 budget also provides funds for proactive replacement of the city's drainage and stormwater infrastructure. The amount proposed represents an increase of $15,000 over the $25,000 that was budgeted in fiscal year 2013 for infrastructure renewal. • Colleyville Clean Sweep - $12,000 Staff recommends continuation of the household hazardous waste collection program and the Clean Sweep annual collection with $12,000 from the Drainage Fund and a conversion of solid waste franchise revenue in the amount of $15,000, for total program funding of $27,000. In future years, it is incumbent upon the City to measure the sustainability of these options based on overall usage and cost. DELIVER SUSTAINABLE GOVE !� An ongoing means of managing costs in the long-term is to aggressively seek ways to maximize economies of scale for cost savings. As in past years, part of the budget approach is to partner with other governmental units to reduce redundancy across city borders, using the guiding principal that such partnerships should meet the benefit, economic, and efficiency thresholds for Colleyville. With the success of current partner agreements, Colleyville has aggressively sought additional partnership opportunities to achieve successful, cost-efficient long-term service delivery. 4 � �� COLLEYV'ILLE ,� The proposed budget provides contract services with other governments and agencies in the following areas: • Municipal Court: In fiscal year 2013, Colleyville and Keller broke new ground as the first Texas cities to consolidate their municipal court operations. The combined court operation, located at the Colleyville Justice Center, has been projected to save Colleyville $57,188 annually. • Animal Control: In fiscal year 2013, Colleyville and Southlake consolidated animal control and shelter services with Keller, a change that resulted in improved animal services in all three communities, reduction of redundancy in operations, better utilization of building and technical resources, increased training time for employees, sufficient staffing for dedicated shelter and adoption personnel, and improved compliance with state and national standards for the humane treatment of animals. An additional $30,065 is included in the fiscal year 2014 budget for the interlocal agreement to provide for Colleyville's share of the capital cost of an expanded animal shelter facility in Keller. • Public Safety; Continuation of funding for the regional communications and jail services is included in fiscal year 2014 through a multi-year interlocal contract with Keller and Southlake. This funding budgeted for fiscal year 2014 increased by $14,017, which reflects Colleyville's proportionate cost of the interlocal contract. Additionally in fiscal year 2011, Tarrant County 9-1-1 leased the Colleyville Communications Center as a permanent backup site, which created additional revenue. Tarrant County 9-1-1 also will keep the facility up to date with the latest technology. Funding is provided to meet the contractual obligations for fire response in the Bedford Response Area, a contract that will expire in September 2015. • Northeast Fire Department Association (NEFDA): This association of 14 cities in Northeast Tarrant County provides resources, support, and staffing for emergency events such as a water rescue, HAZ-MAT incident, or an incident involving an explosive device. The cities each contribute financially to maintain and replace equipment or apparatus needed to respond to these situations. The funding budgeted for fiscal year 2014 increased by $11,377 for capital equipment replacement. • Public Safety: Colleyville will continue participation as a member city in Tarrant County's NETCO radio consortium. In 2012, the NETCO consortium commenced an upgrade to our 800MHz Trunked Radio System to Project 25 (P25) capability. The P25 conversion included all radio equipment (i.e., towers, consoles, portable radios, and handheld devices). NETCO member cities will continue to contribute to the consortium for future maintenance and system enhancement costs. 4 � �� COLLEYV'ILLE ,� • Street Overlay: To maximize street maintenance activities, the City will continue partnering with Tarrant County for county labor resources for street maintenance. For these projects, the City only provides funding for materials. The county has specialized street overlay capabilities and has shown a strong interest in providing assistance to our maintenance program. • Teen Court: Colleyville partners with Grapevine, Keller, and Southlake to operate the Metroport Teen Court. The program is managed by the City of Southlake. The fiscal year 2014 CCCPD provides funds for our continued participation in this program in the amount of $33,750, one fourth of the total annual program cost. • Elections: Staff recommends continuation of the contract with the Tarrant County Elections Administration Department to conduct local elections at an annual cost of $7,000. The efficiency and expertise provided by the county enhances the quality of the electoral process available to our citizenry. • Tax Assessment and Collection Services: The City will continue the agreement with the Grapevine-Colleyville Independent School District (GCISD) for tax collection services, as well as use of recreational facilities to maximize our operating budget. • Economic Development: The City will continue partnering with the North Central Texas Council of Governments (NCTCOG) to host a website offering property information in support of our economic development efforts. Infrastructure information, mapping capabilities, and property information is provided on the site. Contracting services for GIS-related mapping information for aerial photography with the NCTCOG for public works and economic development will also continue. The proposed budget provides a staffing level of 195.5 full-time equivalents (FTEs), eight more FTEs than in fiscal year 2013. This reflects the addition of one police officer (funded through the CCCPD), three firefighter/paramedics, one plans examiner, one construction inspector (project funded), one property room clerk, one part-time building inspector (conversion from hours contracted), and one part- time assistant librarian (conversion from hours contracted). The 2014 staffing level also reflects the reclassification of other positions as outlined in this document. • Implementation of a new classification and compensation system Paying fair and competitive wages for the level of work required allows the City to better attract well-qualified candidates. It also greatly contributes to the motivation and retention of current employees by showing they are valued for the work they do. A review of the City's classification and compensation system, last reviewed and updated in fiscal year 2006, was conducted to improve and update market competitiveness and internal equity. The new system is designed for sustainability, manageability, and flexibility. It also establishes a goal of paying successful employees at the 50t" percentile of the market in which the City competes for employees. It has a flexible job � , ��, � COLLEYV'ILLE - ,� classification structure to support cross-training and accommodates alterations in job assignments within the structure. And it reinforces internal equity by defining and grouping jobs based on the complexity of work, leadership expectations, and decision-making required within a fair and competitive salary structure. • Market adjustments - $237,722 Employees currently earning below the new minimum salary of their position's pay range are proposed to receive a market adjustment, not to exceed 10 percent, in fiscal year 2014. If an employee is currently earning more than 10 percent below the new minimum salary, he/she will receive the adjustment over the next two to three fiscal years so that an individual's pay increase does not exceed 10 percent in any given year. The additional funding for market adjustments includes benefits and is the amount necessary for all funds. Year two and year three implementation costs for moving all employees to the minimum of the new range are currently projected to be $72,063 and $2,766, respectively. As these figures represent a snapshot in time, these figures are subject to change as the market changes in the future. • Performance-based merit increases- $177,278 Employees hired prior to October 1, 2013, will be eligible for a mid-year performance-based merit increase in fiscal year 2014 based on good and high performance. The percentage increases will vary based on performance and will not exceed five percent. Employees receiving a market adjustment of five percent or more are not eligible for the performance-based merit increase. The additional funding for performance-based merit increases includes benefits and is the amount necessary for all funds. • Comprehensive performance management program Performance management is a critical element of managing and rewarding the workforce to ensure goals are consistently met in an effective and efficient manner. A new performance management system will be implemented in fiscal year 2014 to better assess operational efficiency and create greater accountability. Performance-based merit increases in mid-fiscal year 2014 will be predicated on employee performance under the comprehensive performance management program. The new system will include more meaningful tools and a streamlined process to document employee goals, expectations, and performance to reinforce alignment of City services with citizen expectations as it pertains to the organization's standards today. • Employee insurance benefits Employee insurance benefits include medical, dental, life, accidental death and dismemberment, long-term disability, and COBRA, insurance, as well as flexible spending account and health reimbursement arrangement administration. The City continues to exhibit a substantial commitment to employee benefits by funding employee medical insurance at a base of 80 percent and up to 100 percent with wellness participation. Dependent insurance is at a base of 56.075 percent and up to 76.075 with wellness program participation. This tiered t � �� COLLEYV'ILLE - ,� structure for health insurance subsidies has proven to be an innovative approach to addressing increasing healthcare costs, while providing a benefit for employees that allows the City to maintain a competitive benefit position among its peer cities. The wellness initiative is designed to improve employee health and is trending favorably in the long-term due to reduced utilization of the medical plan. Despite a 4.5 percent increase in medical premiums this fiscal year, employees will not see an increase in the employee-paid portion of premiums as the City was able to absorb this increase as a result of overall cost savings in insurance benefits and the addition of a fourth subsidy tier for medical insurance. The Patient Protection and Affordable Care Act (PPACA) is expected to further increase medical premiums by approximately 4 percent to reflect the effects of the Health Insurer Fees and Reinsurance Fees. Final regulations and guidance regarding these fees, which are expected to be assessed beginning January 1, 2014 by the federal government, have not been fully established. The cost of these fees will be paid by the employees who are covered under the medical plan. • Texas Municipal Retirement System (TMRS) The City is committed to ensuring the retirement benefit offered to employees is both affordable and sustainable. The City's current plan design includes funding for participation in the TMRS program at a contribution rate of 7.00 percent (annualized 7.045 percent), down 2.56 percent from the current annualized rate of 7.23 percent. For the current actuarial period, the City has no unfunded liability. • Personnel Policies and Procedures Manual In fiscal year 2014, with input from an appointed employee committee, staff will complete the comprehensive update of the Personnel Policies and Procedures Manual. This includes reviewing and updating current policies and developing new ones. Training will take place to inform all employees of the changes. With limited personnel resources, the City of Colleyville is heavily reliant on technology to optimize time and available personnel in the efficient delivery of City services. Staff focuses efforts based on a five-year information services strategic plan adopted by the City Council in 2011. A recently implemented Information Services Management (ISM) Governance Committee has also established criteria for evaluating technology investments and ranked each new technology request according to those criteria. This ranking strongly influenced decisions regarding which items to include in the fiscal year 2014 budget. Funding to maintain or enhance the City's technology infrastructure in fiscal year 2014 includes: • Phase II of audio-video equipment replacement in City Hall- $174,000 (one- time expenditure) This funding is for Phase II of AV replacement at City Hall. It includes replacing equipment such as digital controls, overhead camera, projection screens, sound 4 , ��, � COLLEYV'ILLE - ,� equipment, and additional monitors in the Council Chambers, the Executive Conference Room, and the Training Room. • Laserfiche integration project - $29,000 (one-time expenditure) The Laserfiche Integration Project will provide for integration with both the CRW (development) and CRIMES Software. Integration will allow for documents generated from these software programs to be directly stored in Laserfiche, as well as additional workflow capabilities that will help to automate currently paper intensive processes. • Digitizing documents to Laserfiche -$49,850 (one-time expenditure) In fiscal year 2014, staff would contract with two clerical personnel for approximately six months to begin digitizing documents currently located in storage. After the six-month time period, staff can develop an annual program determined by the amount of work accomplished in the initial six-month timeframe. This project begins working toward the goal of transitioning all City documents into a digital form. • Replacement of GIS Licensing with Enterprise Licensing -$15,100 By providing an enterprise license for GIS, each department and internal working group would realize benefits from accessing a common platform for operational data by leveraging maps to support work and analyses. Multiple users would be able to simultaneously edit GIS datasets, making it possible to integrate with other information systems in real time. An enterprise system also provides additional capability for external communication to customers and citizens. • Replacement of desktop computers - $15,000 Funding has been included for replacement of 42 desktop computers with "thin clients" for employees. This is a part of the City's regular computer replacement schedule, which calls for replacement of desktop computers every four years. All desktop computers are anticipated to be replaced with ��thin clients" by fiscal year 2017. • Replacement of laptop computers -$55,000 (one-time expenditure) Laptops are scheduled to be replaced every four years. Funding has been included in the fiscal year 2014 budget to replace those laptops that are due for replacement in the next 12 months. • Replacement of ToughBook computers -$11,000 (one-time expenditure) Funding is included in fiscal year 2014 budget for replacement of ToughBooks with iPads. With iPads available for significantly less cost than a ToughBook, staff will be provided an iPad to conduct necessary City business and complete reports in the field. • Off-site back-up system project- $44,000 (one-time expenditure) All back-up systems for the City will be replaced in fiscal year 2014. The current back-up systems were purchased prior to 2004 and are not consistent with � � �� COLLEYV'ILLE - ,� current technology. The new system will provide live, online back-ups at City Hall, the Justice Center, and off-site at the Keller City Hall as opposed to a tape library located only at City Hall and the Justice Center. • Additional cameras at City buildings -$35,400 (one-time expenditure) To enhance current security levels, cameras will be installed at key locations in City Hall and the Senior Center, such as the breezeway between City Hall and the Library, parking areas, and ports of entry. • Replacement of wireless system -$21,000 (one-time expenditure) The wireless system used in all City buildings is currently six years old and requires replacement. There are currently two main wireless networks available in city buildings, one for public access and one for staff access. The system hardware that supports these networks will be replaced with current technology. • Additional software maintenance and support costs -$34,464 The information services program contains funding for maintenance and support of software used in all City departments. As previously stated, staff relies heavily on technology to support a lean workforce, while maintaining a high level of service. The costs related to software, typically in the form of maintenance agreements or support contracts, increase annually. The more significant increases contributing to the $34,464 in total additional cost are $9,395 for support of the new Munis financial software, $3,499 for the VMWARE support contract, $3,139 for Nexus Viewer maintenance, and $8,950 for HP Blade support. • Laserfiche Enterprise Rio License - $4,795 Laserfiche was upgraded in fiscal year 2013. Going forward, there will be an annual maintenance support fee, which has been included in the fiscal year 2014 budget. • Training for GIS personnel - $6,725 Additional training has been included in the fiscal year 2014 budget to maintain the capability of the City's GIS program. As software platforms and technology platforms change, it is imperative that staff remains abreast of these issues. • Networkfleet GPS monitoring service - $10,200 While not directly a part of the information services program budget, this technology enhancement for City vehicles enhances management of the fleet. The web-based tracking and monitoring system was tested as a pilot program in fiscal year 2013 and has aided in reducing fuel expenses, maintenance costs, and emissions. The system provides GPS location data used for crew location information or even stolen vehicle recovery. The annual cost represents $25 per month, per vehicle, and is distributed as a$4,200 cost to the General Fund, $4,500 to the utility fund, and $1,500 to the Drainage Fund. 4 , ��, � COLLEYV'ILLE - ,� • Field Connectivity for Public Works Staff -$4,800 Funding for three tablet devices and aircards has been included for use by both wastewater and utility support employees in the fiscal year 2014 Utility Fund budget. This will allow staff to access VueWorks, the web-based public works asset management software, from the field and increase overall staff efficiency. • Venue Mapper software for Colleyville Center -$1,400 Software used for designing event floor plans is outdated and does not allow for real-time design updates when clients call in with changes. The Social Tables Venue Mapper software will reduce staff time required to design the diagrams for events and improve customer service in terms of turnaround times for approval of room layout. • Event booking software for Colleyville Center -$6,500 The current event booking software used by the Colleyville Center is dated and does not allow for real-time calendar updates or the mobility that a web-based program would provide. New software will provide a simplified booking process, streamline paperwork, and allow for remote access from any device with internet access. Technology Items Funded from Fiscal Year 2013 Available Funds: • Camera Replacements- $40,400 (one-time expenditure) The security cameras at the library and the public works building have reached the end of their useful life and are in need of replacement. Unspent funds in the fiscal year 2013 budget have been identified to fund these replacements. • AV replacement at the Justice Center and EOC -$65,000 (one-time expenditure) Unused funds in the Police Department fiscal year 2013 budget have been committed for replacement of audio-visual equipment in the Justice Center and Emergency Operations Center (EOC). • Interview Room Camera and Equipment Replacement -$40,000 (one-time expenditure) Updated cameras and equipment will be installed in the police interview rooms to implement the best practices recommended by the Tarrant County District Attorney's Office. Utilizing the latest technology will enhance the City's partnership with the District Attorney's office. Consistent funding of capital equipment replacement directly aligns with the sustainable government objective. Transferring a calculated amount annually into the Capital Equipment Replacement Fund allows the City to set aside money to replace vehicles and equipment at the end of their useful life, without concerns about variations in annual expenditures if a number of items need to be replaced in a particular year. Capital equipment includes vehicles, heavy equipment, servers, and other technology-related hardware. t , ��, _ � COLLEYV'ILLE ,� • Replacement of vehicles and capital equipment (General Fund) -$242,000 The fiscal year 2014 budget includes a transfer from the General Fund to the Capital Equipment Replacement Fund, for which $31,000 is designated for replacement of servers, and $211,000 is designated for the replacement of vehicles and equipment utilized by programs accounted for in the General Fund. • Replacement of vehicles and capital equipment (Utility Fund) -$81,100 This funding has been budgeted for replacement of vehicles and capital equipment that are utilized by programs accounted for in the Utility Fund. Maintaining the City's investment in buildings and facilities is also an important component in delivering sustainable government. The fiscal year 2014 budget provides additional funding of $32,313 in the facility maintenance program for contractual services on a recurring basis. It also allocates funds set aside in the Building Capital Projects Fund by City Council from the fiscal year 2012 year-end budget amendment to several top priority maintenance and repair items, as well as utilizing balances from other identified capital maintenance funds. • Contract for disposal of fluorescent light bulbs -$10,000 This funding will be used to fund an annual contract to provide for pick up and proper disposal of fluorescent light bulbs, ballasts, and any other hazardous materials that are used in City facilities. The contractor would provide the required documentation certifying the type and quantity of the materials that were disposed of to satisfy new EPA regulations to prohibit disposal of these materials in landfills. As these EPA requirements are new, this funding is for a service not currently provided. • Maintenance of parking lot gates at the Justice Center -$3,000 The proposed budget includes additional funding for an annual maintenance contract for the parking lot gates at the Justice Center. The gates are activated many times per day, causing significant wear and tear. Utilizing a maintenance contract to service and maintain the gates is a cost-effective and efficient way to manage the maintenance of the gates, as opposed to calling a vendor each time repairs are needed. • Increases to current contracts administered by Building Services -$19,313 As is typical with prices for most goods and services, the cost increases from year to year to accommodate inflation and/or increased cost of materials or labor. The Building Services program currently administers a number of contracts that will experience a price increase in fiscal year 2014, including boiler inspections and maintenance, pest control, HVAC maintenance, floor and carpet cleaning, janitorial service, window cleaning, and fire inspections. The additional funding included in the fiscal year 2014 budget serves to maintain the current service level. 4 � �� COLLEYV'ILLE ,� • Redundant HVAC unit for the Justice Center Data Center -$25,000 (one-time expenditure) Purchasing a redundant HVAC unit for the Justice Center Data Center allows back-up cooling capabilities if the primary unit fails or is out of service. It is imperative that servers and other hardware in the data center function in a room with cool temperatures if the equipment is to operate properly and if the financial investment made in the equipment is to be protected. • City Hall/library emergency lighting -$10,582 (one-time expenditure) The emergency lighting in City Hall and the library has reached its projected useful life of 10 years and the ballasts are beginning to fail. To provide a safe environment, the emergency lighting will be replaced. • City Hall/library boiler pumps and motors -$13,560 (one-time expenditure) The pumps and motors for the boiler have reached the limit of their design life, which is 10 years, and need to be replaced before they fail and cause City Hall or the library to be without heat. • Justice Center fire alarm system -$12,396 (one-time expenditure) A recent study was conducted to evaluate life, safety, and building deficiencies in the )ustice Center. This request will bring the fire alarm system into Uniform Building Code and National Fire Protection Association compliance. • ]ustice Center VAV boxes - $4,721 (one-time expenditure) The variable air volume (VAV) boxes at the Justice Center are failing and require replacement. These boxes are a component of the HVAC system. • Seal exterior building openings at the Justice Center -$6,000 (one-time expenditure) Sealing the exterior building openings at the ]ustice Center will keep small animals out of the attic space. Normal wear and tear and settlement requires buildings to be sealed on an as-needed basis to prevent small animals from chewing electrical and data wiring and eating insulation, causing damage to a critical operational facility. • Redundant HVAC unit for the City Hall data center -$7,580 (one-time expenditure) Purchasing a redundant HVAC unit for the City Hall data center allows for back- up cooling capabilities if the primary unit fails or is out of service. It is imperative that the servers and other hardware in the data center function in a room with cool temperatures if the equipment is to operate properly and if the financial investment made in the equipment is to be protected. • City Hall and library fire alarm system -$33,488 (one-time expenditure) A recent study was conducted to evaluate life, safety, and building deficiencies in City Hall. This request will bring the fire alarm system into Uniform Building Code and National Fire Protection Association compliance. 4 , ��, � COLLEYV'ILLE - ,� • City Hall and library concrete steps and handrail -$33,832 (one-time expenditure) The concrete steps in front of City Hall and the Library are failing and need to be replaced as they constitute a tripping hazard. In addition, the handrails have been broken and repaired several times and require replacement. • City Hall exhaust fan -$7,500 (one-time expenditure) The exhaust fan on the third floor in City Hall (near the kitchen) requires replacement. The current exhaust fan does not provide for an adequate amount of air changes and creates more noise than is acceptable. • Dumpster enclosures - $8,000 (one-time expenditure) In order to be in compliance with the current code, funding has been included to improve the screening around the dumpsters behind City Hall. Colleyville is an affluent community populated by an engaged, educated citizenry. Quality of life and the quality of service delivery provided in Colleyville are important aspects of life in our community. The public amenities and services provided by the City are part of what makes Colleyville unique, and an important element in the quality of life enjoyed by our citizens. These include: availability of materials and programs at the library, first-rate parks and trails, recreational and athletic programs, social activities and events, and opportunities for public engagement and input. In order to meet the quality-of-life expectations of Colleyville citizens, the fiscal year 2014 budget provides additional funding for the following: General Fund • Additional funding for a technical services librarian -$14,815 Additional funding has been added to convert the hours worked by one of the technical services librarians on a contractual basis to a true part-time City employee. This position had previously been funded on a contractual basis through the state-funded Loan Star Library Grant, but this funding has been reduced and ultimately eliminated over the last few years. • Training for library staff - $4,598 The proposed budget provides additional funding for attendance at several conferences and training opportunities for the library director and library staff. These training opportunities allow staff to keep current in the latest development in library services and to identify opportunities to either increase efficiencies or improve services to library patrons. 4 � �� COLLEYV'ILLE ,� • Maintenance of railroad rights-of-way - $35,000 In order to construct the Cottonbelt Trail in the right-of-way belonging to Dallas Area Rapid Transit (DART) and operated by the Fort Worth and Western Railroad (FWWRR), the City was required to execute a licensing agreement that required it to maintain the railroad right-of-way, including mowing, tree trimming, debris removal from the Big Bear Creek bridge, and other specified maintenance tasks. In order to work in the railroad right-of-way, it is necessary to hire a"flagger" at the rate of $800 per day. This funding allows staff to hire a vendor approved by the FWWRR to perform the required maintenance work. • Grounds maintenance mowing contract - $3,360 Additional funding for the grounds maintenance mowing contract provides for maintenance of grounds adjacent to City monument signs. There are seven locations with monument signs; this funding adds the remaining four locations to those maintained by the City's contractor and includes mowing, trimming, and edging of the property. • Tree falling and removal at Nature Center -$10,000 (one-time expenditure) Funding is included in the fiscal year 2014 budget for removal of certain trees at the Nature Center that have been identified as either threats to citizen traffic areas or to private property. • Ground maintenance horticulture maintenance contract cost increase -$5,392 The current contract with the grounds maintenance mowing contractor includes an option to request additional funding not to exceed the standard Consumer Price Index (CPI) for the DFW Metropolitan area for the past 12 months. Additional funding addresses the anticipated request by the contractor to recover rising fuel and fertilizer costs. • Street lighting cost increase - $18,720 Part of Colleyville's unique identity includes adequate street lights. The cost of electricity for street lights has increased and the budgeted amount has not been adjusted in several years. The additional funding provides the amount necessary to continue providing street lighting at the current service level. • Motion picture licensing for senior center -$305 Funding for motion picture licensing has been included in the fiscal year 2014 budget in order to provide an enhanced level of service to include the ability to show movies to patrons of the Senior Center. CEDC and Voluntary Park Fund • Colleyville Center Site Master Plan -$25,000 The Colleyville Center Site Master Plan will provide the development road map for the seven acres of land currently surrounding the Colleyville Center. The architectural renderings will establish both land and space utilization on Riverwalk Drive, incorporating plans for gardens, fountains and functional outdoor meeting and patio space. The overarching intent for a plan is to � , ��, � COLLEYV'ILLE - ,� accommodate larger, revenue driving business and community events at the Center with development scope and funding to be determined by the City Council. • Design of renovations to the Senior Center -$125,000 The design of renovations to the Senior Center is included in the CEDC proposed budget to implement recommendations from a study currently in progress. The study considers future use, programs, and renovations of the Senior Center, and is a fiscal year 2013 CEDC funded project. • Trail system investments - $545,000 The proposed 2014 CEDC budget includes the carry forward of funding for incomplete projects- completion of Pleasant Run Trail right-of-way acquisition and construction (Bogart to Mission). Funding is also included for improvements at the Cotton Belt - LD Lockett Park Trailhead. • City Park landscape and amenities -$175,000 Funding has been included in the fiscal year 2014 CEDC budget for updates at City Park. The park opened in 1998 and is in need of improvements that provide for more efficient irrigation, lower water use landscaping, and updates of dugout and spectator areas. • Laser grading of baseball and softball fields at City Park -$30,000 Over time, ball field clay and conditioner is displaced from field skinned areas by players, daily maintenance, and weather to the adjacent turf areas. Additional funding has been included in the fiscal year 2014 budget from the Voluntary Park Fund to provide field leveling, or laser grading, on a three year rotation. As is typical in local government, funding needs often exceed the revenues available. Decisions must be made in terms of what items to fund and include in the budget. The items described below were not included in the fiscal year 2014 budget, either due to a lack of available funding or because these items represented a lower overall priority when compared to other items. Every request for additional funding was evaluated and ranked by the staff Leadership Team, which played a large role in determining those items that were chosen for inclusion in the fiscal year 2014 budget. When ranking each funding request, the Leadership Team referred to a set of criteria, which included considering how and to what extent the request furthers the goals laid out by City Council in the Strategic Plan, any risks faced by not funding a request, whether the request addresses an area identified in the City's performance measures as needing improvement, staff's ability to execute and implement the request if funded, why the funding request is being considered (i.e. what prompted this request), and overall impact of funding the request compared to the financial investment required. 4 � �� COLLEYV'ILLE ,� • Street Reconstruction - $2,400,000 Colleyville has 43.5 miles of unimproved (no curbs and open ditches for drainage) asphalt streets. The majority of these streets are arterial or collector streets carrying the majority of the city's traffic. The cost to reconstruct these roads to current standards is approximately $75 million in 2013 dollars. Based on the previously proposed target of eliminating all unimproved roads in Colleyville during the next 25 years, an additional $3 million is need each year to fund reconstruction. Because some of these streets are eligible for TIF funding, an additional $2.4 million is needed annually from other funding sources, such as the General Fund. • ESRI training for the building official -$3,775 Funding has been requested for the building official to attend ESRI-GIS I& II Training. The training would enhance the building official's ability to research information, such as a property's zoning type, lot size, property ownership, utility locations, etc., that require the use of a GIS-type program. • Graduate Intern - $11,040 A graduate-level intern would provide professional support to all City departments, including providing analysis, completing studies, supporting departments to achieve citywide goals, and assisting with special projects. As current staff inembers manage already full workloads and lack the capacity to take on work related to new projects or initiatives, the addition of an intern would provide needed higher-level professional support at a lower cost than that of an additional full-time employee. A graduate internship program would also provide the ability to attract additional professionals to the city and identify individuals that could be excellent future employees. • Agency agreement funding for Save Haven -$1,000 Safe Haven, a non-profit organization providing shelter, case management, counseling, legal services, and support groups to victims of domestic violence, has requested an additional $1,000 from the City, for total funding of $2,000 annually. Colleyville currently supports Safe Haven at the $1,000 level. No additional justification regarding utilization of these services by Colleyville residents has been provided by the organization. • Outgoing BCC member recognition/meeting items -$2,600 Additional funding for recognition of inembers of City boards, commissions, or committees was requested for an annual reception or other recognition for the service provided by these individuals. • Human resources coordinator - $75,000 In order to provide adequate support regarding recruiting, hiring, organizational development, performance management, and training, the addition of a human resources coordinator is requested. This position would be responsible for providing advanced support of human resources functions, including targeted recruiting and hiring, training and development, special projects and research, � , ��, � COLLEYV'ILLE ,� various committee representation, volunteer and intern program implementation and administration, and safety program/risk administration. Without this additional position, the HR Department will continue to be challenged to provide these necessary services. • CRW website Upgrade - $5,000 An upgraded website interface is available through CRW that would provide a more modern visual display and would also be accessible from iPad devices. The upgrade was not recommended for inclusion in the fiscal year 2014 budget as the enhancements are more cosmetic in nature and the primary beneficiaries of the more user-friendly interface would be staff as opposed to external customers. When compared to other funding requests, this request ranked lower in priority. • CRW software upgrade - $45,000 A new version of the current CRW software is available, which would transition the current software to a web-based program that would not require software to be installed on City computers. The program could be accessed from anywhere with internet capabilities, ultimately allowing access from the field. • Colleyville Center technology upgrades - $187,907 To provide the most up-to-date technology for customers renting space at the Colleyville Center, additional funding was requested to offer enhanced capabilities, with the intention of attracting more business customers. A number of existing technology components were replaced in 2010; items in this request were for a service level above and beyond that which is currently provided. Technology improvements would include an enhanced audio and visual system in the stage and large hall area, enhanced receiver, speakers and controls for the small meeting room, speakers in the outdoor patio areas, video conferencing capabilities, and a portable interactive smartboard. • Installation of fiber for the City -$395,000 The City currently leases fiber to provide connectivity between buildings. By installing City-owned fiber, the cost for the current lease could be eliminated. It is anticipated that, based on the current amount of fiber used by the City and the fact that the amount used increases substantially each year, costs for the leased fiber will also continue to increase. Installation of City-owned fiber could be broken into phases. Phase 1 would connect City Hall and the Justice Center, at a cost of $237,000. Implementation of Phase 1 would reduce leased fiber costs (approximately $55,000 per year) by $16,800. Additional phases would connect the central fire station and the public works building with the Justice Center, at a cost of approximately $79,000 for each. • Citywide digital signage platform - $105,000 The addition of a citywide digital signage platform would enhance communication to citizens at key buildings including the library, City Hall, Justice Center, the Colleyville Center, the Senior Center, fire stations, and the public works building. This will also enhance communications to employees by placing � , ��, � COLLEYV'ILLE - ,� screens in employee areas of City buildings. A total of 25 digital signs are included in the proposal. The digital signs could provide information such as the programs offered that day at the library or Senior Center, or other items that would be helpful to communicate. GENERAL FUND In developing the proposed budget, the objective was to achieve a balance between revenues and expenditures, and prioritized operational needs with long-term community investment strategies. Revenues Major revenue considerations in the proposed General Fund budget include: • An increased operation and maintenance (General Fund) portion of the tax rate due to declining bonded indebtedness. There is no overall increase in the total tax rate. • An increase in ad valorem revenue due to a 3.1% increase in property values • Increased sales tax revenue • An increase in inter-fund transfers, both from a higher transfer from the Utility Fund and from a transfer from capital project budgets for the new construction inspector Property Tax The main source of income for the City is property taxes, accounting for 55 percent of our total revenue. The biggest budgetary issue in preparing an annual budget is the setting of the property tax rate. Once the roll is received in late July, the tax rate is determined by the debt rate needed to pay for the City's bonded indebtedness and funds needed for maintenance and operation funding in the General Fund. The Tarrant Appraisal District has certified Colleyville's property valuations for 2013 at $3,909,272,694 ($3,847,268,162 in certified value and $62,004,532 in pending appeals and incomplete valuations), and includes $98,382,931 in new construction. This represents an increase of $117,565,834 (3.10%) over the current year's taxable valuation of $3,791,706,860, per the September 1, 2012 certified values. The value of existing property on the tax roll is $3,810,889,763, representing an increase of $19,182,903 (0.51%) over the current year's taxable valuation. The total taxable value includes TIF zone property, which has a combined taxable value of $254,552,139 (TIF Zone #1 adopted in 1998- $254,0360831 and TIF Zone #1A adopted in 2012- $515,308) and includes $5,721,554 in new construction. The final TIF value is subject to change, as $4,875,712 in valuation is still under appeal. This represents an increase of $3,343,649 (1.33%) over the current year TIF valuation of $251,208,490. t , ��, _ � COLLEYV'ILLE ,� In 2003, the City Council increased the over-65 property tax exemption to $65,000 and approved the senior property tax freeze in 2004. The loss in property tax revenue from the over-65 property tax exemption for 2014 is projected to be $400,645, combined with the loss of revenue for the senior tax freeze of $151,399. Currently, 18.62 percent of all residential property tax accounts are frozen. As submitted, the proposed budget maintains a property tax rate of $0.3559 per $100 value to support a property tax levy of $12,855,752, excluding the TIF property and frozen value. The tax rate is comprised of an operation and maintenance rate of $0.32442, and an interest and sinking rate of $0.03148. The latter component provides funding for retirement of the annual debt obligations. In a review of peer cities, Colleyville has the second lowest tax rate in northeast Tarrant County. That is not expected to change with adoption of the proposed budget. The proposed property tax rate of $0.3559 is slightly less than the effective tax rate of $0.357392. The effective tax rate is the rate at which the City would raise the same amount of revenue raised in the last fiscal year. If the City of Colleyville were to adopt a 2014 tax rate equal to the effective tax rate of $0.357392 per $100 of value, total taxes on existing property would increase compared to 2013 taxes by $566,548. As shown in the following table, the proposed 2014 property tax rate will increase the typical homeowner's tax bill compared to this year's tax billing by $29.01. Sa/es Tax The second major financial consideration guiding development of the budget is the growth of sales tax revenues. The City collects a total two percent sales tax: one percent for General Fund and the remaining one percent allocated for two half-cent special purpose districts. The sales tax revenue category also includes mixed beverage tax. As there has been a slight upturn in the local economy and the opening of Whole Foods Market is anticipated in mid-fiscal year 2014, a 5.8 percent increase in sales tax over the fiscal year 2013 adopted budget is projected. Licenses and Permits Building related revenue remains relatively consistent with the fiscal year 2013 budget. The fiscal year 2014 budget includes a 1.8 percent increase over the fiscal year 2013 adopted budget. Activity has returned to pre-recession levels beginning � � ��, � COLLEYV'ILLE - ,� in fiscal year 2012. Based on current interest rates and the number of lots that have been approved or are under construction, staff anticipates that the current rate of construction of new single family residential homes will continue for the near future. There are also commercial developments and redevelopments anticipated for fiscal year 2014. Intergovernmental Revenue Intergovernmental revenue includes the annual payment from the City of Keller as a result of the municipal court consolidation in the amount of $217,967. Keller is paying 45.9% of the total municipal court cost based upon their percentage of total citations issued by both cities. There is also a small reimbursement of administrative fees and building costs included in the payment. Expenditures The following illustration shows how the City spends each tax dollar for the upcoming fiscal year. The total proposed General Fund budget for fiscal year 2014 is $21,533,967. �`� — �� THE UNITED ST �TES OF 7MER CA �� - � °' 1% _. � ! . � �� ' f� ' � � � � �� J v �� \ t �� .)1�1�_�. T,'QT T 11 �� `� Public Safety Services $0.41 Public Works Services $0.22 Strategic Services $ 0.20 Leisure Services $0.13 Economic and Community Development $0.04 I UTILITY FUND � The Utility Fund is a proprietary fund structured and operated as a stand-alone business or enterprise. For budgeting purposes, the fund segregates the operating expenses and debt service in an accounting fashion similar to the General Fund. In accordance with Generally Accepted Accounting Principles (GAAP), this fund uses a full accrual basis of accounting that combines the accounting of long-term assets and liabilities with operating expenses and revenues. As a stand-alone Enterprise Fund, the Utility Fund pays its share of overhead costs as a reimbursement to the General Fund. The fund also makes a franchise fee payment to the General Fund. 4 , ��, � COLLEYV'ILLE - ,� Revenues Under the current rate structure, water sales account for 75 percent of this amount and sewer revenues account for 23 percent. Interest, tap fees, and miscellaneous revenues make up the remainder. The current rates are based on the City paying TRA $2.53 per 1,000 gallons for water and $1.82 for wastewater, an increase of $0.11 for wastewater from 2012 rates. Meeting bond covenant requirements, the existing rate structure provides for a 1.2 times coverage factor. Expenditures Utility Fund expenditures total $13,176,572 for the proposed budget. The largest component, 64 percent of the fund, covers the contractual obligation for water and wastewater to the Trinity River Authority (TRA). In an effort to continue a comprehensive program to repair and rehabilitate the utility system, the budget includes funding in the amount of $250,000 for infrastructure renewal, which is funded through a draw-down of the available cash in the Utility Fund retained earnings. The expenditure increase in the budget from fiscal year 2013 is due primarily to the increase in the cost of treated water and wastewater by TRA, setting aside $81,100 for the future replacement of vehicles and equipment, and an increase in the amount transferred to the General Fund. The following illustrates the distribution of expenses for the Utility Fund. Administrati DEBT SERVICE FUND The City budgets for debt service in two separate funds - utility and tax supported debt services. The total fiscal year 2014 debt obligation for tax supported debt is $1,684,797, a decrease from the fiscal year 2013 total of $2,296,446. There is a planned drawdown of debt service fund balance in the amount of $152,666 for the second year repayment of the lease purchase agreement for the towers, consoles, portable radios, and handhelds related to the upgrade of the 800MHz Trunked Radio System to Project 25 (P25) capability, which was entered into in fiscal year 2012. There is declining debt service in the remaining outstanding debt obligations and a refunding of outstanding callable debt occurred in fiscal year 2011. The projected ending fiscal year 2014 fund balance will be in excess of the 90-day reserve needed. � , ��, � COLLEYV'ILLE - ,� The Utility Fund's times coverage ratio of 1.20 is effectively met in the current tiered rate structure. The total utility-supported 2014 bonded debt obligation is $819,137. Also included is the repayment to the Colleyville Tomorrow Fund for the internal financing the acquisition of a vactor truck in the amount of $44,286. The acquisition was approved in fiscal year 2012 and the Utility Fund will be repaying the Colleyville Tomorrow Fund this amount annually for the next six years, which would be the term of the lease if financed externally. Furthermore, the city's bond ratings are evidence of Colleyville's financial strength. In 2009, the City received an upgrade in its general obligation bond rating from AA+ to AAA from Standard and Poor's. Strong tax base growth coupled with a low tax rate, strong financial performance, and substantial cash balances are the primary reasons for the bond rating. In fiscal year 2012, the city's rating went through its biannual bond rating review with Fitch Ratings for outstanding general obligation, and water and sewer debt. The AAA rating was reaffirmed by Fitch Ratings. The key ratings drivers for the AAA rating for the general obligation debt were a healthy financial profile, solid tax base, manageable debt burden, and a diverse economy. For water and sewer debt, the key ratings drivers for the AAA rating were conservative financial management, rate flexibility, low debt, and limited capital needs. The waterworks and sewer system revenue bonds and the drainage system revenue bonds also received a rating upgrade in 2009. Standard and Poor's upgraded the water and sewer utility revenue bonds from AA- to AA+ and drainage utility revenue bonds from AA to AAA. Fitch ICBA also upgraded the drainage system revenue bonds from A+ to AA. Reasons for the upgrades include strong financial operations, growth in service area, adequate water and sewer treatment capacity to meet future demands, and moderate debt ratio with manageable future borrowing plans. These credit ratings for outstanding debt mean the City's bonds are considered to be of superior investment quality, resulting in lower interest payments for the City. r� In 1993, the City Council adopted a monthly fee assessed on residential and commercial utility billing accounts for stormwater management. The Stormwater Drainage Utility Fund supports the operation and maintenance of the city's drainage system and addresses federally mandated requirements for stormwater systems. This fund is designated to maintain streets, sewers, and drainage ditches to manage runoff from commercial and residential development, including related personnel and operating costs. The fund is projected to receive revenues of $944,519 in fiscal year 2014, primarily from the collection of the monthly fee. Annual debt payments for the outstanding bonds comprise $255,568. In fiscal year 2014, $40,000 has been allocated for � � �� COLLEYV'ILLE - ,� infrastructure renewal and the remaining funds of $558,919 fully support six staff positions, partially fund two other staff positions for which costs are split between multiple funds, and drainage projects throughout the city. The drainage bonds require a coverage ratio of 1.25 times annual debt service, approximately $319,460 annually. Also included is the repayment to the Colleyville Tomorrow Fund for the internal financing of the acquisition of a Gradall excavator in the amount of $19,032. The acquisition was approved in fiscal year 2012 and the Stormwater Drainage Utility Fund will repay the Colleyville Tomorrow Fund this amount annually during the next five years, which would be the term of the lease if financed externally. The City Council continues to be innovative in evaluating financing options for various City programs. Programs implemented to date include: Colleyville Tax Increment Financing (TIF) District The Tax Increment Reinvestment Zone (TIRZ) District, also known as the TIF, was created in 1998. The primary goal of the district is to encourage quality commercial development in the city. The district boundaries predominately occupy property located along State Highway 26, comprising 633 acres of land area. The base value for the district was $75,821,735 in 1998. Incremental values subsequent to January 1998 are taxed at the City's adopted property tax rate. However, the ad valorem revenues are utilized within the district rather than being allocated to the City's overall budget. Overlapping taxing entities, including Tarrant County College District and the Grapevine-Colleyville Independent School District participate at varying levels in the district by assigning their ad valorem tax dollars. Tarrant County and the Tarrant County Hospital District are no longer participating in contributing to the TIF as their level commitment has already been met. In November 2012, the TIF was amended to expand boundaries to include mostly additional vacant, underutilized land and some commercial property. The additional area added is called TIF #1A, as compared to the original area which is called TIF #1. The incremental value for fiscal year 2014 (tax year 2013) is $254,036,831 for TIF #1 and $515,308 for TIF #1A. TIF #1 experienced an increase of $2,828,341 from the valuation for fiscal year 2013 (tax year 2012). In 1998, initial planning projections stated the anticipated incremental property valuation for the District would be $188,284,200 in fiscal year 2014. The actual fiscal year 2014 incremental value is a 35 percent increase over the original 1998 projection for fiscal year 2014. Colleyville's TIF District is one of the highest performing in the state. The debt service payment for the coming year is $683,700 for bonds issued for district projects. Additionally, expenditures are anticipated for payments to the Village at Colleyville and Town Center at Colleyville for developer asset repurchase agreements as a result of TIF Board and City Council incentivized approved projects. The proposed CIP budget recommends using TIF funds to pay for Glade Road improvements. � , ��, � COLLEYV'ILLE - ,� Colleyville Crime Control and Prevention District (CCCPD) The primary goal of the district is to fund public safety facilities. The district was created by voter approval in 1999, with oversight of funds assigned to the board of directors, composed of the City Council. State law provides that a district's life is limited to five years, unless voters continue the district by approval of a referendum. In September 2003, Colleyville voters approved continuation of the district for an additional 20 years. Expected revenue from the 0.5 percent special purpose sales tax, use of funds generated from prior years' coverage ratio and related interest income for the proposed budget is $1,461,712. The budget provides funding for the annual debt on the Colleyville Justice Center, compensation for six police officers, vehicle replacement, and various minor capital items, with total expenditures of $1,311,714 for fiscal year 2014. Colleyville Economic Development Corporation (CEDC) Authority for the corporation is provided by state statute as a 4B corporation. The 0.5 percent sales and use tax approved by the voters in August 1996 has been an important resource in our Capital Improvement Program for community-related facilities. Expected revenue from the special purpose sales tax, use of funds generated from prior years' coverage ratio, and related interest income for the proposed budget is $2,247,560. The CEDC Board will meet in August to approve the proposed budget. Funding provided by this special sales tax has been allocated to community-enhancement initiatives consistent with the authorization of the corporation, including park facilities, the Colleyville Public Library, and Colleyville Center. Consistent with state law, some funds will likely be allocated by the board of directors for promotional efforts for special events and marketing. Court Technology Fund The Court Technology Fund receives revenues from the collection of the Municipal Court technology fee imposed on convictions on cases adjudicated in the Court. Available funds are spent on technology repairs, replacements, and upgrades for the Court. In fiscal year 2014 the Court Technology Fund will pay for software utilized by the Court. Court Security Fund The Court Security Fund receives revenues from the collection of the Municipal Court building security fee imposed on convictions on cases adjudicated in the Court. Available funds are spent on security-related expenses for the Court. In fiscal year 2014, this includes funding for bailiff services at various trial settings. Strategic Initiatives Fund Resources available in the Strategic Initiatives Fund are to be used with the City Council's authorization for programs and projects linked directly to the City's strategic plan. This fund does not have a dedicated revenue source; any income received is from transfers in from other funds. In fiscal year 2013, $200,000 was transferred to the Strategic Initiatives Fund from the General Fund. The current � , ��, � COLLEYV'ILLE - ,� available balance in the Strategic Initiatives Fund is $495,446 and is intended to be used primarily on economic development incentives. Funds may be allocated at the discretion of the City Council. Voluntary Library Fund When voluntary contributions are made to the Library by citizens, those contributions are placed in the Voluntary Library Fund. Contributions are used primarily to support library activities. In fiscal year 2014 the Voluntary Library Fund will pay for library materials, collection development, processing supplies, and library programs. FUTURE OUTLOOK As is apparent in the content of this proposed budget, the City's focus now and in the future is to provide adequate funding for the established services that provide value to our citizens and serve to enforce the City Council's strategic goals, particularly protecting neighborhoods, providing core services, and generating economic activity. As the City's largest source of revenue to fund programs and services, revenue from property taxes fund the majority of the City's services. As a revenue source, property tax could be adversely affected in future years if state legislative efforts are successful in decreasing the current 10-percent cap on residential appraisal growth. Growth caps of 3 percent and 5 percent for local government property appraisals have been discussed in recent legislative sessions. Therefore, diversification of the tax base is essential and the most immediate means for remedy is through strong economic development efforts. In 2013, economic development efforts resulted in attracting high-profile commercial development—particularly the announcement of a Whole Foods Market set to open in 2014. Historical data related to Whole Foods Markets in other areas shows that this store tends to attract other high-profile retailers—essentially serving as a"gateway" to more commercial development. While the City will work to capitalize on this opportunity, this brings about some unique challenges. Colleyville is landlocked and is almost entirely developed. This means fewer opportunities for true growth and essentially obligates the City to maximize economic opportunities with the limited availability of commercial land and zoning. The city is primarily zoned and developed as residential, with only a small percentage of the land zoned for commercial activity. Prudent and judicious consideration must be made regarding its future use. It is incumbent upon us all to guardedly review all proposals for conversion of this limited commercial space for non-commercial uses or less productive commercial use. Colleyville is maturing as a city, which also means an aging infrastructure. One of the highest priorities for the City in this and future years will be to ensure the city's public infrastructure remains sound so the investment our citizens have made in 4 , ��, � COLLEYV'ILLE - ,� Colleyville is protected. With a population that has increased by more than 50 percent since the early 1990s, it is imperative that the City plan for infrastructure so that it meets the demands of our residential and commercial population now and in the decades ahead. To effectively and efficiently meet the needs of our citizens, innovation and continual improvements by the organization are essential. The City's ability to provide excellent public service for our citizens is due to the dedication, skills, and talents of our elected officials and volunteer board members, and our outstanding employees. Employee devotion and commitment to this community are demonstrated each day. The compensation components detailed in this proposed budget make significant strides in protecting the City's investment in the resource that is our employees—setting a path that will move the City forward with employees that can adapt and thrive in a changing environment. The economy in the Dallas/Fort Worth area has been relatively robust through the economic downturn of the past few years, especially as compared to much of the rest of the nation. During this period, the Colleyville City Council exhibited prudent fiscal foresight and overall restraint in the face of compelling, yet competing demands for limited resources. Because of the current tax structure and the components of costs for local governments, facing long-term fiscal challenges is a reality for most cities in Texas, including Colleyville. In a continued effort to be proactive and anticipate future needs, the City routinely evaluates trends and identifies specific challenges expected during the next 10 years. Each segment of the organization routinely conducts a thorough examination of future needs as they relate to the City's strategic plan, citizen expectations, and the vision for Colleyville. And then develops strategies to change, revise, and evolve in ways that provide better services in a more effective, efficient manner— and often involves establishing strategic partnerships with other cities to reduce redundancy and improve services. The City of Colleyville helped begin this trend a few years ago and has become a leader in partnering with other municipalities for shared city services. CONCLUSION The City has been consistently recognized throughout the years for its judicious management of financial resources to support an array of services and programs. With a dedicated workforce and a steady and diverse revenue base, the City of Colleyville continues to be in a position to deliver municipal programs and services that bring value to our residents and make Colleyville a desirable location for residents, businesses, and visitors. In an environment of limited resources, it is imperative that every budget expenditure be measured by the value it provides to citizens and the cost of that value in relationship to other services, and in consideration of whether the City can 4 � �� COLLEYV'ILLE - ,� sustain provision of any expenditure in future years without jeopardizing necessary services. This budget dedicates resources to continue protection of our neighborhoods; continue work toward optimal staffing of our public safety operations; establish a fair, competitive compensation structure for the City's workforce; leverage technology to improve efficiency and service delivery; and continue the commitment to street and sidewalk repair work. These services will pay dividends in protecting property values and enhancing the unique quality of life enjoyed by Colleyville residents. As always, staff will continue to be diligent in its review of City finances in order to assist the City Council in making decisions that will ensure the fiscal viability of its government. Additionally, staff will continue to evaluate and improve business practices in an effort to find efficiencies, while also looking at regional synergies and collaborations to reduce ongoing costs. The proposed budget is presented for your consideration with the commitment and confidence that it effectively funds the varying needs of the community. It provides a strong financial plan, while ensuring a superior level of municipal services to our citizens. We feel confident the projections and estimates are conservative, yet reasonable and accurately reflect anticipated revenues and municipal needs. We look forward to working with you to achieve all the goals set forth in this proposed budget. Preparing the proposed budget was a tremendous undertaking. It is important to acknowledge the efforts of the dedicated staff that worked resolutely to formulate fiscally responsible proposals. Together, the City will continue to plan prudently by following the strong financial management principles espoused by the City Council and to implement sound, long-term fiscal solutions that will carry the city into the future. While many of the changes included in this service plan were difficult decisions, they will help assure the long-term financial viability of the City and will help protect our core services and infrastructure. Appreciation goes to the Mayor and City Council for their community leadership and solid financial acumen. I also want to thank the staff Budget Team, including Terry Leake, assistant city manager/chief financial officer; Karen Hines, finance manager; Michelle Reyes, human resources director; and Adrienne Lothery, strategic services manager, for their efforts in building our service plan for 2014. My special thanks to all City employees who have worked so hard to provide quality services to our citizens and who are committed to the success of our great city. In summary we pledge our time and talents to achieve continued excellence for the citizens we serve and it is our honor to do so. ,� iz i1�P�< ,. `J`�c�lclP�t- Jennifer Fadden City Manager t , ��, _ � COLLEYV'ILLE ,� VISION Colleyville is a model city with attention to being an efficient and attractive neighborhood-oriented community, sensitive to our history, resources and residents. STRATEGIC POINTS Make a long-term commitment to economic development and promote a more diversified tax base • Protect and preserve commercial development along Colleyville Blvd. in order to maximize the highest and best use of the City's primary commercial corridor. • Mitigate the economic impact of roadway reconstruction. • Work with property owners and representatives to master plan the remaining large, undeveloped tracts of commercial property. • Promote a destination / visitor's economy. • Pursue opportunities to advance small business development and create business incubators in order to nurture the commercial tax base. • Market Colleyville as a medical specialist, procedure and laboratory center. • Encourage commercial development along Precinct Line Road. • Promote the retention and support of local businesses. Foster excellence in core service deliverv • Ensure adequate resources for the community's public safety priorities. • Provide adequate reinvestment to ensure high quality infrastructure. • Provide premier parks, open spaces and neighborhood connectivity. • Promote life-long learning and community engagement through the Library. • Maintain a reputation for high quality and unique customer service. Colleyville Public Protect and preserve Colleyville's neiahborhoods • Preserve Colleyville's unique, rural neighborhoods and high property values. • Mitigate the impact of aging infrastructure. • Utilize partnerships to enhance safety and security and community amenities. • Continue mobility enhancements that complement neighborhoods. Deliver sustainable government • Weigh and evaluate citizen expectations in relation to revenues. • Seek innovative technology solutions where appropriate. • Identify alternatives to increasing costs of service delivery. • Deliver fiscally responsible government. • Attract and retain high quality employees. city build out and available Brand Co/levville with a unique identitx • Celebrate and promote Colleyville's willingness to be unique / set apart from other cities. • Capitalize on Colleyville's small town feel in the middle of the metroplex. • Continue to provide a unique public assembly facility that stimulates economic activity and promotes community interaction. • Celebrate Colleyville's unique destinations. � , ��, � COLLEYV'ILLE - ,� GENERALFUND REVENUES 5101 CURRENT TAXES 5102 DELINQUENTTAXES 5103 PENALTY & INTEREST TOTAL AD VALOREM TAXES 5201 ONCOR ELECTRIC DELIVERY 5202 TRI-COUNTY ELECTRIC 5203 ATMOS ENERGY 5204 AT&T SERVICES 5205 VERIZON/OTHERS 5206 GARBAGE/RECYCLING 5207 CABLETV TOTAL FRANCHISETAX 5301 SALES TAX 5302 MIXED BEVERAGETAX TOTAL SALESTAX 5411 BUILDING 5412 PLUMBING 5413 MECHANICAL PERMIT 5414 ELECTRICAL 5416 CITY LICENSE 5417 BUILDING PLAN REVIEW FEE 5418 NEW BUSINESS 5420 SIGN PERMITS 5421 FENCE PERMITS 5423 FIRE PERMIT FEES 5424 IRRIGATION PERMITS TOTAL LICENSES & PERMITS 5611 FINES 5612 ALARM FEES 5630 LIBRARY FINES TOTAL FINES & FORFEITURES 5714 SALE OF SURPLUS PROPERTY 5716 EARNEDINTEREST 5719 MISCELLANEOUS 5790 USE OF FUND BALANCE 5832 ANTENNA LEASES TOTAL MISCELLANEOUSREVENU 5511 RE-ZONING 5512 PLATFEE 5514 BOARD OF ADJUSTMENT 5711 SALE OF MATERIAL 5712 WEED MOWING 5721 AMBULANCE 5722 RECREATION PROGRAM 5845 LOT DRAINAGE INSPECTION 5855 FIELD USE FEE 5873 COLLEYVILLE CENTER REVENUES 5874 NON RESIDENT FEE - PARKS TOTAL CHARGES FOR SERVICES 5826 KELLER COURT 5828 SRO REIMBURSEMENT TOTAL INTERGOVERNMENTAL REVENUE 5872 TRANSFER FROM UTILITY FUND 5888 TRANSFERIN CONSTINSPECTOR TOTAL TRANSFERSIN TOTAL GENERALFUND REVENUES 20136UDGET 2014PROPOSED $ 10,825,606 $ 11,601,451 72,000 70,000 63,000 65,000 $ 10,960,606 $ 11,736,451 840,000 840,000 115,000 105,000 335,000 305,000 85,000 83,500 75,000 84,000 145,800 145,800 378,000 425,000 $ 1,973,800 $ 1,988,300 2,675,000 2,875,000 67,000 25,277 S z,�nz,000 S z,9oo,2�� 485,768 485,768 48,680 48,680 28,868 28,868 37,568 37,568 37,372 37,372 55,207 68,000 3,372 3,372 5,463 5,463 3,500 3,500 6,500 6,500 13,660 13,660 $ 725,958 $ 738,751 795,000 750,000 52,000 52,000 20,969 22,500 $ 867,969 $ 824,500 10,000 5,000 35,000 35,000 54,000 54,000 1,000,000 1,000,000 70,040 70,040 $ 1,169,040 $ 1,164,040 7,500 7,500 4,000 4,000 1,250 1,250 100 100 6,500 6,500 275,000 275,000 145,000 145,000 16,875 16,875 22,500 20,500 230,000 230,000 36,570 35,850 $ 745,295 $ 742,575 216,980 217,697 89,792 94,28Z $ 306,772 $ 311,979 956,469 1,037,213 - 93,001 $ 956,469 $ 1,130,214 $ 20,447,909 $ 21,537,087 GENERALFUNDEXPENDITURES 11010 COUNCIL CONTRACTUAL SERVICES SUPPLIES TOTAL COUNCIL 11110 CITY MANAGER'S OFFICE PERSONNEL SERVICES CONTRACTUAL SERVICES SUPPLIES TOTAL CITY MANAGER'S OFFICE 11210 BUILDING INSPECTION PERSONNEL SERVICES CONTRACTUAL SERVICES SUPPLIES TOTAL BUILDING INSPECTION 11310 ECONOMIC DEVELOPMENT PERSONNEL SERVICES CONTRACTUALSERVICES SUPPLIES TOTAL ECONOMIC DEVELOPMENT 11410 CITY SECRETARY PERSONNEL SERVICES CONTRACTUAL SERVICES SUPPLIES TOTAL CITY SECRETARY 11510 FINANCE PERSONNEL SERVICES CONTRACTUAL SERVICES SUPPLIES TOTAL FINANCE 11610 LEGAL CONTRACTUAL SERVICES TOTAL LEGAL 11710 LIBRARY PERSONNEL SERVICES CONTRACTUAL SERVICES SUPPLIES CAPITAL OUTLAY TOTAL LIBRARY 11810 ENG PROFSVCS PERSONNEL SERVICES CONTRACTUALSERVICES SUPPLIES CAPITAL OUTLAY TOTAL ENGPROFSVCS 11910 COMM DEV P&Z PERSONNEL SERVICES CONTRACTUAL SERVICES SUPPLIES TOTAL COMM DEV P&Z 12210 FIRE ADMINISTRATION PERSONNEL SERVICES CONTRACTUAL SERVICES SUPPLIES TOTAL FIRE ADMINISTRATION 2013BUDGET 2014PROPOSED 196,358 197,058 6,948 6,948 $ 203,306 $ 204,006 554,655 549,737 42,005 17,162 3,871 2,865 $ 600,531 $ 569,764 254,336 253,643 48,175 21,113 5,106 6,916 $ 307,617 $ 281,672 283,942 207,346 89,673 86,353 6,077 3,100 $ 379,692 $ 296,799 217,974 172,073 97,822 35,910 3,899 3,742 $ 319,695 $ 211,725 252,736 249,949 170,270 141,430 11,890 10,204 434,896 $ 401,583 130,460 130,460 $ 130,460 $ 130,460 548,777 598,051 120,695 35,455 18,062 40,555 30,000 - $ 717,534 $ 674,061 341,500 459,370 45,210 27,226 6,429 5,819 - 18,500 $ 393,139 $ 510,915 200,391 313,354 32,405 20,805 5,268 3,516 $ 238,064 $ 337,675 212,938 218,317 133,172 32,185 19,303 22,391 $ 365,413 $ 272,893 12220 FIRE EMS OPERATIONS PERSONNEL SERVICES CONTRACTUAL SERVICES SUPPLIES TOTAL FIRE EMS OPERATIONS $ 12230 FIRE OPERATIONS PERSONNEL SERVICES CONTRACTUAL SERVICES SUPPLIES CAPITAL OUTLAY TOTAL FIRE OPERATIONS $ 12240 FIRE PREV/INVESTIGATIONS 453,876 63,849 46,621 564,346 $ 2,436,619 542,653 57,550 20,000 3,056,822 $ 459,859 50,470 51,561 561,890 2, 717,191 494,780 68,051 20,004 3,300,026 PERSONNEL SERVICES 111,882 110,860 CONTRACTUAL SERVICES 11,785 9,827 SUPPLIES 3,040 3,728 TOTAL FIRE PREV/INVESTIGATIONS $ 126,707 $ 124,415 TOTAL FIRE DEPARTMENT $ 4,113,288 $ 4,259,224 12310 POLICE ADMINISTRATION PERSONNELSERVICES 678,870 701,349 CONTRACTUAL SERVICES 272,812 25,225 SUPPLIES 26,950 20,662 TOTAL POLICE ADMINISTRATION $ 978,632 $ 747,236 12320 POLICE ANIMAL CONTROL CONTRACTUAL SERVICES TOTAL POLICE ANIMAL CONTROL $ 12330 POLICE CODE ENFORCEMENT PERSONNEL SERVICES CONTRACTUAL SERVICES SUPPLIES TOTAL POLICE CODE ENFORCEMENT $ 12340 POLICE COMMUNICATIONS CONTRACTUAL SERVICES TOTAL POLICE COMMUNICATIONS $ 12350 POLICE COMMUNITY SVCS PERSONNEL SERVICES CONTRACTUAL SERVICES SUPPLIES TOTAL POLICECOMMUNITYSVCS $ 12360 POLICE CID PERSONNEL SERVICES CONTRACTUAL SERVICES SUPPLIES TOTAL POLICE CID $ 12370 POLICE PATROL PERSONNEL SERVICES CONTRACTUAL SERVICES SUPPLIES TOTAL POLICE PATROL $ 12380 POLICE SRO PERSONNEL SERVICES CONTRACTUAL SERVICES TOTAL POLICE SRO $ 12390 POLICE WARRANT OFFICER PERSONNEL SERVICES CONTRACTUAL SERVICES TOTAL POLICE WARRANT OFFICER $ 60,288 90,353 60,288 $ 90,353 60,381 59,599 11,608 10,652 1,576 1,336 73,565 $ 71,587 428,582 442,599 428,582 $ 442,599 74,770 - 63,678 58,242 100 100 138,548 $ 58,342 349,818 416,469 22,425 19,746 4,475 2,075 376,718 $ 438,290 1,670,289 1,840,619 105,525 94,869 30,783 30,783 1,806,597 $ 1,966,271 233,363 261,868 9,161 3,300 242,524 $ 265,168 87,633 91,304 4,231 912 91,864 $ 92,216 TOTAL POLICE DEPARTMENT 13210 PARKS MAINTENANCE PERSONNEL SERVICES CONTRACTUALSERVICES SUPPLIES TOTAL PARKS MAINTENANCE 13220 PARKS ATHLETIC FLD MAINT PERSONNEL SERVICES CONTRACTUALSERVICES SUPPLIES TOTAL PARKS ATHLETIC FLD MAINT TOTAL PARKS 13310 STREETS MAINTENANCE PERSONNEL SERVICES CONTRACTUAL SERVICES SUPPLIES CAPITAL OUTLAY TOTAL STREETS MAINTENANCE 13410 RECREATION PERSONNEL SERVICES CONTRACTUAL SERVICES SUPPLIES TOTAL RECREATION 13420 REC SENIOR CENTER PERSONNEL SERVICES CONTRACTUAL SERVICES SUPPLIES TOTAL REC SENIOR CENTER TOTAL RECREATION 13610 COMMUNICATIONS PERSONNEL SERVICES CONTRACTUAL SERVICES SUPPLIES TOTAL COMMUNICATIONS 13710 COLLEVYILLE CENTER PERSONNEL SERVICES CONTRACTUAL SERVICES SUPPLIES TOTAL COLLEVYILLE CENTER 13910 HUMAN RESOURCES PERSONNEL SERVICES CONTRACTUAL SERVICES SUPPLIES TOTAL HUMAN RESOURCES 14110 COURT PERSONNEL SERVICES CONTRACTUAL SERVICES SUPPLIES TOTAL COURT 15110 FLEET MAINTENANCE PERSONNEL SERVICES CONTRACTUALSERVICES SUPPLIES TOTAL FLEET MAINTENANCE 15710 BUILDING SERVICES PERSONNEL SERVICES $ 4,197,318 $ 4,172,062 392,907 401,367 544,094 504,224 32,259 35,885 $ 969,260 $ 941,476 247,556 248,467 137,428 62,056 33,975 33,085 $ 418,959 $ 343,608 $ 1,388,219 $ 1,285,084 466,305 433,588 306,185 344,509 2,563,505 3,062,869 5,000 - $ 3,340,995 $ 3,840,966 152,266 150,410 133,201 136,792 23,707 19,339 $ 309,174 $ 306,541 20,444 31,742 21,004 10,035 9,880 9,498 $ 51,328 $ 51,275 $ 360,502 $ 357,816 119,162 118,392 23,315 20,905 200 150 $ 142,677 $ 139,447 291,882 261,485 78,881 40,010 11,774 11,018 $ 382,537 $ 312,513 218,524 226,388 18,061 43,315 925 763 $ 237,510 $ 270,466 362,668 358,247 30,671 14,497 18,466 16,666 $ 411,805 $ 389,410 198,654 202,621 23,505 17,771 5,163 5,898 $ 227,322 $ 226,290 64,961 64,834 CONTRACTUAL SERVICES SUPPLIES TOTAL BUILDING SERVICES 15910 INFORMATION SERVICES PERSONNEL SERVICES CONTRACTUAL SERVICES SUPPLIES CAPITAL OUTLAY TOTAL INFORMATION SERVICES 15920 IS GIS PERSONNEL SERVICES CONTRACTUAL SERVICES SUPPLIES TOTAL IS GIS TOTAL INFORMATION SERVICES 16210 COMPENSATION ADJUSTMENTS PERSONNEL SERVICES TOTAL COMPENSATION ADJUSTMEN 16310 CAPITAL EQUIPMENT RESERVE TRANSFER TO OTHER FU TOTAL CAPITAL EQUIPMENT RESE 16410 TRANSFERS TRANSFER TO OTHER FU TOTAL TRANSFERS 19999 NON-DEPARTMENTAL CONTRACTUAL SERVICES TOTAL NON-DEPARTMENTAL TOTAL GENERALFUNDEXPENDITURES 250,036 278,671 10,562 19,340 $ 325,559 $ 362,845 273,175 263,961 169,527 350,942 36,890 172,775 234,600 209,400 $ 714,192 $ 997,078 38,949 13,480 268 41,097 4,516 13,550 $ 43,733 $ 68,127 $ 757,925 $ 1,065,205 402,751 132,911 $ 402,751 $ 132,911 231,000 242,000 $ 231,000 $ 242,000 200,000 - $ 200,000 $ - - 859,068 $ - $ 859,068 $ 20,444,340 $ 21,533,967 UTILITY FUND REVENUES 5716 EARNEDINTEREST 5719 MISCELLANEOUS 5790 USE OF FUND BALANCE TOTAL MISCELLANEOUSREVENUE 5817 WATER REVENUE 5818 SEWER REVENUE 5821 SEWER INSTALLATION 5822 WATER INSTALLATION 5827 ENGINEERING & DEVELOP CHARGES 5829 SEWERTIE-ONCHARGES 5833 PENALTIES TOTAL CHARGES FOR SERVICES TOTAL UTILITY FUND REVENUES UTILITY FUND EXPENDITURES UTILITY BILLING PERSONNEL SERVICES CONTRACTUALSERVICES SUPPLIES TOTAL UTILITY BILLING UTILITY OPERATIONS WATER PERSONNEL SERVICES CONTRACTUALSERVICES SUPPLIES CAPITAL OUTLAY TOTAL UTILITY OPERATIONS WATER UTILITY OPERATIONS WASTEWATER PERSONNEL SERVICES CONTRACTUALSERVICES SUPPLIES CAPITAL OUTLAY TOTAL UTILITY OPERATIONS WASTEWATER UTILITY SUPPORT PERSONNEL SERVICES CONTRACTUALSERVICES SUPPLIES TOTAL UTILITY SUPPORT COMPENSATION ADJUSTMENTS PERSONNEL SERVICES TOTAL COMPENSATION ADJUSTMENTS TRANSFERS TRANSFER TO OTHER FU TOTAL TRANSFERS DEBT SERVICE DEBT SERVICE TOTAL DEBT SERVICE NON-DEPARTMENTAL CONTRACTUAL SERVICES CAPITAL OUTLAY TOTAL NON-DEPARTMENTAL TOTAL UTILITY FUND EXPENDITURES 20136UDGET 2014PROPOSED 20, 300 20, 300 13,000 13,000 - 250,000 $ 33,300 $ 283,300 9,361,814 9,820,661 2,884,565 3,053,229 7,000 7,000 21,000 21,000 5,000 5,000 5,000 5,000 183,696 190,112 $ 12,468,075 $ 13,102,002 $ 12,501,375 $ 13,385,302 207,825 205,171 127,007 119,660 47,670 61,785 $ 382,502 $ 386,616 296,173 315, 780 6, 426,166 6, 506, 934 74,590 95,493 355,000 295,000 $ 7,151,929 $ 7,213,207 328,764 188,441 1,890,250 2,001,774 36,790 61,888 7,000 50,000 $ 2,262,804 $ 2,302,103 596, 691 969, 771 46,955 71,426 17, 843 19, 534 $ 661,489 $ 1,060,731 28,470 20,411 $ 28,470 $ 20,411 1,000,755 1,081,499 $ 1,000,755 $ 1,081,499 827,824 819,137 $ 827,824 $ 819,137 - 211, 768 - 81,100 $ - $ 292,868 $ 12,315,772 $ 13,176,572 DRAINAGE FUND REVENUES 5716 EARNEDINTEREST TOTAL MISCELLANEOUS REVENUE 5942 DRAINAGEFEEREVENUES 5833 PENALTIES TOTAL CHARGES FOR SERVICES TOTAL DRAINAGEFUND REVENUES DRAINAGE FUND EXPENDITURES DRAINAGE PERSONNEL SERVICES CONTRACTUAL SERVICES SUPPLIES CAPITAL OUTLAY TOTAL DRAINAGE STORM WATER PERSONNEL SERVICES CONTRACTUAL SERVICES SUPPLIES TOTAL STORM WATER COMPENSATION ADJUSTMENTS PERSONNEL SERVICES TOTAL COMPENSATION ADJUSTMENTS TRANSFERS TRANSFER TO OTHER FU TOTAL TRANSFERS DEBT SERVICE DEBT SERVICE TOTAL DEBT SERVICE NON-DEPARTMENTAL CONTRACTUAL SERVICES TOTAL NON-DEPARTMENTAL TOTAL DRAINAGE FUND EXPENDITURES 2013BUDGET 2014PROPOSED 3,150 2,200 $ 3,150 $ 2,200 913,680 926,112 15,989 16,207 $ 929,669 $ 942,319 $ 932,819 $ 944,519 365,645 355,770 90,638 96,538 38,635 39,635 35,000 40,000 $ 529,918 $ 531,943 9,895 9,704 42,958 48,021 4,120 1,200 $ 56,973 $ 58,925 8,240 4,023 $ 8,240 $ 4,023 19,032 19,032 $ 19,032 $ 19,032 253,028 255,568 $ 253,028 $ 255,568 - 4,028 $ - $ 4,028 $ 867,192 $ 873,519 �1�� Y f)�, � C�LLEYVILLE f � � 5C rs- � ST14-001 ST14-002 ST14-003 ST14-004 ST14-005 ST14-006 ST14-007 ST14-008 ST14-009 ST14-010 UT14-001 RC14-001 PK14-001 FA14-001 ST14-011 PK14-002 ST14-012 ST14-013 PK14-003 UT15-001 OT15-001 OT15-002 ST15-001 ST16-002 ST15-003 ST15-004 OT15-003 ST15-005 PK15-001 ST15-006 PK15-002 ST16-001 ST16-002 ST16-003 ST16-004 ST16-005 UT16-001 ST16-006 PK16-001 ST16-007 ST16-008 UT17-001 ST17-001 ST17-002 ST17-003 ST17-004 ST17-005 PK17-001 Project Title Reconstruct Kingston Estates Rehabilitate Lavaca Trail - 2014 County Project Rehabilitate Streets in Jewel Estates Subdivision Construct Jackson Cheek-Sparger Roundabout Design of Frontier Court Reconstruction Reconstruct Pleasant Run, Veranda to Bogart Construction SH26 Phase I Enhancements Construct SH26, Phase II 2014 Miscellaneous Concrete Repairs Final Design of Glade Road Upsize Utility Lines - Western Trails Design of Senior Center Renovation Construct Cottonbelt Trail - Phase 3 Clean and Seal Exterior Stone City Hall/Library Pavement Markings Improvements @ Trailhead Glade Road ROW Acquisition Construct Roundabout at Bedford and Cheek-Sparger Landscape & Amenity Upgrades Upsize Utility Lines - Reagan Estates Install Quiet Zones at Three RR Crossings Reconstruct Whites Chapel Road Bridge 2015 Miscellaneous Concrete Repairs Reconstruct Streets in Western Trails Rehabilitate Jackson Road - 2015 County Project Design Pleasant Run Reconstruction - Shelton to Tinker Reconstruct Bedford Road Retaining Wall Pavement Markings Construct New Trail Construct Glade Road Construct Cottonbelt Trail Spur City of Colleyville Capital Improvement Program FY 2014 to FY 2018 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Project Category Project Costs Streets - Reconstruction $ 1,879,814 $ - $ - $ - $ - Streets - Rehabilitation $ 151,000 $ - $ - $ - $ - Streets - Rehabilitation $ 575,806 $ - $ - $ - $ - Streets - Intersection Improvements $ 2,153,433 $ - $ - $ - $ - Streets - Reconstruction $ 130,000 $ - $ - $ - $ - Streets - Reconstruction $ 1,054,865 $ - $ - $ - $ - Streets - Reconstruction $ 333,250 $ - $ - $ - $ - Streets - Reconstruction $ 14,000,000 $ - $ - $ - $ - Other $ 422,300 $ - $ - $ - $ - Streets - Reconstruction $ 701,000 $ - $ - $ - $ - Utilities - Waterline Renewals (Including U $ 886,979 $ - $ - $ - $ - Facility-Rehabilitation $ 125,000 $ - $ - $ - $ - Parks $ 230,000 $ - $ - $ - $ - Facility-Rehabilitation $ 300,000 $ - $ - $ - $ - Streets - Rehabilitation $ 100,000 $ - $ - $ - $ - Parks $ 100,000 $ - $ - $ - $ - Streets - Reconstruction $ 3,000,000 $ - $ - $ - $ - Streets - Intersection Improvements $ 800,000 $ - $ - $ - $ - Parks $ 175,000 $ - $ - $ - $ - $ 27,118,446 $ - $ - $ - $ - Utilities - Waterline Renewals (Including U$ - $ 650,209 $ Other $ - $ 1,600,921 $ Other $ - $ 150,000 $ Other $ - $ 422,300 $ Streets - Reconstruction $ - $ 1,377,058 $ Streets - Rehabilitation $ - $ 151,000 $ Streets - Reconstruction $ - $ 91,000 $ Other $ - $ 300,050 $ Streets - Rehabilitation $ - $ 100,000 $ Parks $ - $ 150,000 $ Streets - Reconstruction $ - $ 3,507,875 $ Parks $ - $ 165,000 $ $ - $ 8,665,413 $ - $ - $ - - $ - $ - - $ - $ - - $ - $ - - $ - $ - - $ - $ - - $ - $ - - $ - $ - - $ - $ - - $ - $ - $ - $ - - $ - $ - - $ - $ - Reconstruct Pleasant Run, Shelton to Tinker Streets - Reconstruction $ - $ - $ 856,167 $ - $ - Rehabilitate Streets in Western Trails Subdivision Streets - Rehabilitation $ - $ - $ 737,770 $ - $ - Design Pleasant Run Reconstruction - Tinker to John McCain Streets - Rehabilitation $ - $ - $ 201,000 $ - $ - 2016 Miscellaneous Concrete Repair Other $ - $ - $ 422,300 $ - $ - Rehabilitate Bandit Trail - 2016 County Project Streets - Rehabilitation $ - $ - $ 151,000 $ - $ - Upsize Utility Lines, Sunrise Terrace and Brighton Oaks Utilities - Waterline Renewals (Including l$ - $ - $ 1,833,320 $ - $ - _ _ - Design Reconstruction of Pleasant Run - John McCain to North Streets - Reconstruction $ - $ - $ 131,000 $ - $ - Construct New Trail Parks $ - $ - $ 150,000 $ - $ - Pavement Markings Streets - Rehabilitation $ - $ - $ 100,000 $ - $ - Construct Glade Road Streets - Reconstruction $ - $ - $ 2,479,250 $ - $ - $ 7,061,807 Upsize Utility Lines - Woodbriar Estates and Quailcrest Estates Utilities - Waterline Renewals (Including U$ 2017 Miscellaneous Concrete Repair Other $ Rehabilitate Street TBD - 2017 County Project Streets - Reconstruction $ Rehabilitate Streets in Pecan Park Estates and Sand Oaks Addi Streets - Rehabilitation $ Construct Glade Road Streets - Reconstruction $ Design Reconstruction of Roberts Road Streets - Reconstruction $ Construct New Trail Parks $ $ ST18-001 Rehabilitate Streets in Woodbriar Estates and Quail Crest Esta Streets - Rehabilitation ST18-002 2018 Miscellaneous Concrete Repair Other ST18-003 Rehabilitate Streets TBD - 2018 County Road Project Streets - Reconstruction ST18-005 Reconstruct Pleasant Run - Tinker to John McCain Streets - Reconstruction PK18-001 Construct Pleasant Run Trail Parks ST18-006 Construct Glade Road Streets - Reconstruction Five Year Total: CITY FUNDING Capital Project Transfer for Street Rehab (PRO�ECrE�avai�ae�E: 51,667,OOOJ CEDC (Parks, Trails & Libraries) COG/TxDOT/County County Bond Program Crime Tax Drainage Fund Perimeter Street Fees General Fund (PROiECreoavauaa�e: $z.4nn/vEaR=Siznn) Grants/Other NCTCOG Parkland Dedication Fund and Voluntary Park Fund Roadway Impact - West District Roadway Impact - East District Tomorrow Fund Utility Fund Wastewater Impact Fees Water Impact Fees End of YearTransfer to GF - $ - $ - $ - $ - $ - $ - $ - $ ► ► ► . ► � - $ - $ - $ - $ - $ - $ - $ - $ 1,697,035 414,050 151,000 1,516,064 1,503,375 100,000 150,000 ► ► ► ► . ► � $ - $ - $ - $ - $ 1,443,269 $ - $ - $ - $ - $ 264,050 $ - $ - $ - $ - $ 151,000 $ - $ - $ - $ - $ 2,099,959 $ - $ - $ - $ - $ 300,000 $ - $ - $ - $ - $ 1,002,250 $ 5,260,528 $ 27,118,446 $ 8,665,413 $ 7,061,807 $ 5,531,524 $ 5,260,528 $ 53,637,719 Proposed Funding $ 1,652,656 $ - $ - $ - $ - $ 1,652,656 $ 904,000 $ 315,000 $ 150,000 $ 150,000 $ 300,000 $ 1,819,000 5 i�s,000 5 - 5 - S - 5 - 5 i�s,000 $ 535,415 $ - $ - $ - $ - $ 535,415 $ - $ - $ - $ - $ - $ - S zoo,000 S - S - S - S - S zoo,000 $ 676,587 $ - $ 236,546 $ 9,394 $ - $ 922,527 $ 2,262,959 $ 2,491,408 $ 2,362,691 $ 2,171,720 $ 2,758,278 $ 12,047,056 $ - $ - $ - $ - $ - $ - $ 349,320 $ - $ - $ - $ - $ 349,320 S z3o,000 S - 5 - S - S - S z3o,000 $ - $ - $ - $ - $ - $ - $ 222,964 $ - $ - $ - $ - $ 222,964 $ - $ - $ - $ - $ - $ - $ 962,131 $ 597,593 $ 1,833,320 $ 1,697,035 $ - $ 5,090,079 $ - $ - $ - $ - $ - $ - $ 62,458 $ 52,616 $ - $ - $ - $ 115,074 $ 958,zso S soo,000 S - S - S 1,200,00o S Z,ZSS,ZSo $ 9,191,740 $ 3,556,617 $ 4,582,557 $ 4,028,149 $ 4,258,278 $ 25,617,341 NON-CITY FUNDING FWHA/TxDOT/Other $ 14,800,000 $ 1,280,737 $ - $ - $ - $ 16,080,737 Other: FWTA $ - $ 320,184 $ - $ - $ - $ 320,184 TIF $ 3,126,707 $ 3,507,875 $ 2,479,250 $ 1,503,375 $ 1,002,250 $ 11,619,457 $ 17,926,707 $ 5,108,796 $ 2,479,250 $ 1,503,375 $ 1,002,250 $ 28,020,378 TOTAL FUNDING $ 27,118,447 $ 8,665,413 $ 7,061,807 $ 5,531,524 $ 5,260,528 $ 53,637,719 �� ti ��, � COLLEYVILLE r}�,�� City of Colleyville Colleyville City Council Worksession Agenda Briefing Agenda Number 2b Agenda Date 08/13/2013 Type Presentation and Discussion Department City Manager Title Presentation of the 2013 certified tax roll City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Number Explanation On July 25, 2013, the Chief Appraiser of Tarrant Appraisal District certified the 2013 tax roll to be levied on October 1, 2013 (Fiscal Year 2014), in the amount of $3,847,268,162. This total excludes the value of properties currently under appeal to the Appraisal Review Board and incomplete appraisals, in the amount of $62,004,532 (minimum projected value). These two amounts total $3,909,272,694 in projected assessed valuation, and are the totals that are used to calculate the effective tax rate. Included in this total are new construction values of $98,382,931. This represents a total increase of 3.3% over the current year's valuation of $3,784,333,452, and the value of existing property on the tax roll increased 0.70%. The value for properties located outside of the Tax Increment Financing (TIF) district is $3,654,720,555. The value for properties located in the TIF district is $254,552,139 (TIF Zone #1 adopted in 1998 -$254,036,831 and TIF Zone #1A adopted in 2012 -$515,308). Attached is the information received from Tarrant Appraisal District and the 2013 Notice of Effective Tax Rate. The calculated effective tax rate is $.357392 and the calculated debt rate is $.03148. Attachments 1. 2013 Certified tax roll 2. City of Colleyville Notice of Effective Tax Rate - 2013 City of Colleyville Page 1 �e�o�nizerf for E�ceflen�e ,�a e ine��o2Ze�� IncCependent ScFiooC l�istrict July 25, 2013 7'ax Officc � I, Colette Franklin, "I'ax Assessor-Collector for the City of Colleyville, Texas, 3o�2M��sca�,� ��e ' submit to the City Council the 2013 Appraisal Roll as sworn to by Jeff Law, c�dPe��,�. Tx �5os i � Chief Appraiser of the Tarrant County Appraisal District. Attached, herewith, I are the appraisal roll valuation surrunaiy sheets with hard copies of the Iappraisal roll available for inspection at 3072 Mustang Drive, Grapevine, Texas 76051. si�izsi-s63s I Total Appraised and Assessed Value $4,236,538,550 MEraoxniasi-izaz I Less Agricultural Deferral and Exemptions - 389,270,388 FAX8U/421-9400 � Net Taxable $3,847,268,162 New Construction $ 98,382,931 (Included in net taxable) I certify an anticipated collecYion raYe of l00% for the tax year 2013. This total percentage includes current taxes, delinquent taxes, rollback taxes, penalties and interest. ne s my han�l this 25th day of JUIy 2013. ��-��'��,�_ , Colette Franklin, RTA, CSTA Tax Assessor-Collector Sworn and Subscribed to me this 25th day of July 2013. �� I 1 � - �iV�tdl� ( �/�� Notary Public Signature Cotmty State ��iy zs ao�3 eentcea aou-couev��n� ��4`"'`Pe� DEBRAMCIEGD �,�"; PAYCOMrdISS;UNEXPIRES I �•�€,�;;;E`••`� AuguSt lU, 2016 2013 Property Tax Rates in City of Colleyville This notice concerns the 2013 properry tax rates for City of Colleyville. It presents information about three tax rates. Last year's tax rate is the actual tax rate the taxing unit used to determine property taxes last year. This year's effective tax ratc would impose the same tota] taxes as ]ast year if you compare properties taxed in both years. This year's rollback tax rate is the highest tax rate the taxing Lmit can set before taxpayers start rollback procedures. In each case these rates are found by dividing the total amount of taxes by the tax base (the total value of taxable property) with adjustments as required by state law. The rates are given per $100 of property value. Last year's tax rate: Last year's operating taxes Last year's debt taxes Last year's total taxes Last year's tax base Last year's total tax rate This year's effecrive tax rate: Last year's adjusted taxes (after subtracting taxes on lost property) = This year's adjusted tax base (after subtracting value of new property) =This year's effective tax rate (Maximum rate unless unit publishes notices and holds hearings.) This year's rollback tax rate: Last year's adjusted operaring taxes (afrer subtracting taxes on lost property and adjusting for any transferred funetion, tax increment financing, state criminal justice mandaYe, and/or enhanced indigent healthcare expenditures) = This year's adjusted tax base =This year's effective operating rate x 1.08=this year's �naximum operating rate + This year's debt rate = This year's total rollback rate $10,531,531 $ l ,411,027 $11,942,558 $3,355,593,706 $0.355900/$100 $IL,024,034 $3,084,573,435 $0357392/$100 $9,721,530 $3,084,573,435 $0315166/$100 $0340379/$100 $0.031478/$100 $0371857/$100 Statement of lncrease/Decrease If City of Colleyville adopts a 2013 tax rate equal to the effective tax rate of $0357392 per $100 of value, taxes would decrease compared to 2012 taxes by $-566,548. Schedule A- Unencumbered Fund Balance The following estimated balances will be left in tl�e unit's property tax accounts at thc end of the fiscal year. These balances are not encumbered by a corresponding debt obligation. Type of Property Tax Fund Balance General Fund 10,762,625 Interesl and Sinking Fund 789,412 Schedule B- 2013 Debt Service The unit plans to pay the following amounts for long-ferm debts that are secured by property taxes. These amounts will be paid ftom properry tax revenues (or additional sales tax revenues, if applicable). Principal or Contract Interest to be Description of Debt Payment to be Paid Paid from from Property Taxes Property Taxes 2006 GO Refunding Bonds 440,000 98,098 2007 GO Bonds 50,000 172,000 20ll GO Refunding Bonds 525,000 35,850 Fire Tnick Lease 49,723 0 Ambulance Lease 44,621 0 Firc Truck L,oan 116,839 0 Motorola Radio Tower ] 52,666 0 Lease Paying Agent Fees 0 0 Total required for 2013 debt service - Amount (if any) paid from Schedule A - Amount (if any) paid from other resources - Excess collections last year Other Amounts Total Payment to be Paid 0 0 0 0 0 0 0 538,098 222,000 560,850 49,723 44,621 ll 6,839 152,666 1,000 1,000 $1,685,797 $0 $683,823 $0 = Total to be paid from taxes in 2013 $1,001,974 + Amount added in anticipation that the unit will �� collect only 100.00% of its taxes in 2013 = Total debt levy $1,001,974 This notice contains a summary of actual effective and rollback tax rates' calculations. You can inspect a copy of the full calculations at 3072 Mustang Dr, Grapevine, TX 76051. Name of person preparing this notice: Colette Franklin Title: Tax Assessor-Collector Date Prepared: 08/06/2013