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HomeMy WebLinkAboutLibrary Board-Minutes-4/8/2024 City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD MINUTES 110 Main Street, Colleyville, Texas, 76034 MONDAY , APRIL 8, 2024 - 6:00 PM 1. CALL TO ORDER Chair Molly Skinner called the meeting of the Colleyville Library Board to order at 6:00 p.m. Informal introductions from Library Director and Outreach and Program Coordinator, along with Library Board, Friends of the Library members and visiting teen volunteer. Present: Chair Molly Skinner, and Board members: Wanda Cotter, Kay Newton, Joy Fulton Lee, Al Cain, Merry Graves, Joseph Stout, Gary McPherson. City staff: Library Director Jack Pawlowski and Library Outreach and Program Coordinator Dina Bayles. Visitor - teen library volunteer, Kiefer Albers. Absent: Susan Baum, Denise Light. 2. APPROVAL OF MINUTES December 11, 2023 A motion was made by Kay Newton and seconded by Joy Fulton Lee to approve the October 9, 2023 minutes. The motion was approved unanimously. Joan Roberts joined at 6:07 p.m. 3. REGULAR AGENDA ITEMS 3a Overview of Summer Reading Program Director Pawlowski discussed the Summer Reading Program theme and logo, “Reading with My Gnomies” and discussed the Kick -off Party on Friday May 31, 2024. Registration opens May 20, 2024 for programs as well as for summer reading. All performers are booked with a range of performers, including David Slick juggler, a magic show, Dallas Zoo, Creature Teacher, Blackland Prairies Raptors, Dennis Lee, and the Dinosaur George Traveling Museum. The city brochure is being compiled as well as print materials. School visits are tentatively scheduled for late April and early May as a school has contacted the library already. Colleyville Library Board Minutes April 8, 2024 City of Colleyville Page 2 3b Discussion of Items for Future Agendas Board member Joan Roberts received a community member question regarding how the Cloud Library digital content platform categorizes adult, teen, and juvenile content. Director Pawlowski explained that within the Cloud Library platform, the publishers decide what audience, be it juvenile, teen or adult, that the book is categorized as and the Colleyville Public Library is unable to change the content categorization items are grouped in. Director Pawlowski demonstrated the Kid’s Mode function in the Cloud Library app that can be used to filter juvenile material only. Board member Roberts asked if there was a teen section as well as a children’s section in Kid’s Mode. Director Pawlowski indicated that only children’s classified material should be in Kid’s Mode but will further investigate. Board member Roberts asked for this to be further investigated and to be given feedback on final determination. Chair Molly Skinner closed this discussion. 4. REPORTS 4a Librarian's Report A. Library Staff Director Pawlowski detailed the staff changes. The previous Library community Events Coordinator position was changed to the Outreach and Program Coordinator and discussed the changes in responsibilities. Director Pawlowski discussed Holli Carullo being promoted from Clerk to Library Assistant and two other circulation and youth position openings along with Circulation Information Services position. B. Monthly Statistics Pawlowski indicated that the monthly statistics are on par for year to year statistics. Patron visits down (roughly 9%) due to no longer being a voting center. Program numbers down slightly due to a popular youth services program being reduced due to staffing shortages. Pawlowski looking to get program numbers up once open youth positions are filled. Circulation numbers up 1%, very similar to last year. Cloud Library numbers and statistics are still very strong and continue to rise. Volunteer statistics are relatively the same. Teen volunteers typically fall off during the holidays and end of school year testing but increase with Summer Reading Program. C. Donations Pawlowski reported that the Library received a $500 donation from the Colleyville Lions Club for the purchase of new Large Print books that are already added to the Colleyville Library Board Minutes April 8, 2024 City of Colleyville Page 3 collection. In addition, the Glaser Family Foundation donated $10,000 which will be used for the 2024 Summer Reading Program mainly for performers, the finale and other components. D. Library Programs Pawlowski said the last week wrapped up of fall/spring programs with attendance being strong. This year was strong from beginning to end with similar numbers in attendance for all programs. An impromptu Easter Egg Scavenger Hunt invited the community to explore the library and find eggs based on clues. Once the activity sheet was completed they received a little prize. Pawlowski introduced the new Spring Story Walk (started on April 1), “Norman the Slug with the Silly Shell” which includes an activity and a plush prize upon completion. Prize redemption was moved to the youth services department upstairs to encourage children to interact more with the youth services librarian and increase program participation. Adult programs with George Pavelek was well received regarding informational gardening, as well as various food and nutrition series programming. Adult Services Librarian Kara Teeter is working on a May booking of Peggy Lore, a local author discussing her time in Hollywood. Teeter is also working on booking local author Amanda Churchill for an author luncheon in the month of August. Chair Skinner asked for repeat of the dates for the Summer Reading Program Kick-off and Finale. Pawlowski repeated the dates are May 31st and July 26th accordingly. 4b Friends of the Colleyville Public Library Report Friends of the Library President Merry Graves reported the group received requests for two design suite subscriptions, Glowforge engraving machine ($239) and Cricut diecut machine ($120) which they will be purchasing. Graves also reported the acquisition of two paintings from local painter, Ann Hardy, that will be donated to the library. One painting will be donated from the Friend’s and one from the Foundation, to honor former director Mary Rodne. Board member Kay Newton further elaborated that the paintings will have plaques included on the frames commemorating Rodne. Merry Graves said they are continuing to accept used book donations and maintain the book sale material in the library. Graves commented on the other avenues of book sales including Better World Books and Half Price Books. Board member Roberts reported the Friend’s hav e reached out to local charities for opportunities for the Friend’s to donate books to those in need. Loretta House and Moms in Need are programs the Friend’s have donated books to. President Graves indicated a friend was setting up a preschool library in their church and books were donated for this as well. Graves said they are continuing to trying to generate money from selling donated books and she introduced the planned City Council presentation of the acquired paintings. Board member Newton gave more information on the timing of the presentations in Rodne’s honor. Tuesday May 7th from 2-4 p.m. will be an Open House to introduce the new director, Jack Pawlowski. On May 7th beginning at 7 p.m., the paintings will be Colleyville Library Board Minutes April 8, 2024 City of Colleyville Page 4 presented at the City Council meeting. The Library Foundation will be present and the Library Board was invited by Board member Newton. 4c Colleyville Public Library Foundation Report Chair Skinner remarked that the Foundation report was commented on by Board member Kay Newton who further elaborated that Foundation member Denise Light, Ginny Tigue and Newton met with painter Ann Hardy to choose the commemorative paintings. Newton commented that Hardy generously discounted the cost of the paintings. There was no member of the Library Foundation present. Chair Skinner concluded the agenda was complete and opened discussion for questions. Board member Joy Fulton Lee inquired about potential outreach with the schools, specifically elementary schools in general. Director Pawlowski discussed that the only prior outreach in the schools has been Summer Reading Program school visits. New avenues into school outreach is being considered and explored for the new school year, as well as collaborating with the district. 5.ADJOURNMENT A motion was made by Kay Newton and seconded by Joan Roberts to adjourn the meeting of the Colleyville Library B oard at 6:32 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF _9_ AYES, _0_ NAYS, AND _0_ ABSTENTIONS ON THIS THE _10_ DAY OF __June 2024_____. Minutes taken and prepared by: Dina Bayles Library Outreach and Program Coordinator