HomeMy WebLinkAboutCity Council-Agenda Packets-7/2/2024
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL AGENDA
100 Main Street, Colleyville, Texas, 76034
TUESDAY, JULY 2, 2024
WORKSESSION
5:30 PM
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
WS-1 Update from Tarrant Appraisal District
WS-2 Discussion of Utility Rates and Regulations
WS-3 Discussion of the July 2, 2024, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with the City Attorney regarding
items on the agenda or for matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the
Texas Code
Section 551.071 - Legal - Consultation with the City Attorney to discuss
Mart, Inc. v. City of Colleyville
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease,
or value of real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business
prospects the City seeks to have locate, stay, or expand in the City and
with which the City is conducting economic development negotiations;
deliberate the offer of a financial or other incentive to a business prospect
REGULAR MEETING
7:00 P.M.
INVOCATION: Jeff Cohen, Congregation Beth Israel
PLEDGE OF ALLEGIANCE: City Attorney Nicole Corr
City Council Agenda July 2, 2024
City of Colleyville Page 2
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-24-4950
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-24-4951
4a Approval of the minutes of the regular City Council meeting of June
18, 2024
4b Approval of the FY2025 fleet replacement schedule
5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
5a Ordinance O-24-2287
Consideration of approving an amended project and financing plan for
the Tax Increment Reinvestment Zone Number One
6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING
6a Ordinance O-24-2288
Request to appeal the decision of the Planning and Zoning
Commission for consideration of a Special Use Permit to allow for a
carport on Lot 1, Block 1, Debrecht Addition, located at 306 Van Oaks
Drive, Case ZC24-008
6b Ordinance O-24-2289
Amending Exhibit B of Ordinance O-21-2179 for the purpose of
deleting the local amendment to Section 1003, Interceptors and
Separators, of the adopted 2018 edition of the International Plumbing
Code and adopting the original language of Section 1003 as published
in the 2018 edition of the International Plumbing Code; amending
Section 18-19(b) of the Code of Ordinances
7. RESOLUTION(S): READING AND PUBLIC HEARING
7a Resolution R-24-4952
Consideration of a replat with a waiver for side yard setback on Lot
56A, Block 4, Western-Trails Section Two, located at 7608 Overland
Trail, Case PC24-004
7b Resolution R-24-4953
Approval of an advanced funding agreement with the Texas
Department of Transportation for a Transportation Alternatives Set-
Aside (TASA) program for the development of the City of Colleyville
2024 Active Transportation Plan
City Council Agenda July 2, 2024
City of Colleyville Page 3
8. CITIZEN COMMENTS
9. REPORTS
Colleyville Library Board Meeting Minutes - April 8, 2024
10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY,
JULY 2, 2024 - READING AND PUBLIC HEARING - RESOLUTION R-
24-4954
11. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards June 28, 2024, by
5:00 p.m.
Christine Loven, TRMC
City Secretary
A quorum of any Colleyville board, commission, or committee may be present at this
meeting. Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1130, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number WS-1 Agenda Date 7/2/2024
Type Worksession
Department City Manager
Title
Update from Tarrant Appraisal District
Explanation
Tarrant Appraisal District Chief Appraiser Joe Don Bobbitt will introduce himself and
provide an update on TAD's new priorities, ransomware, and protest status.
Attachments
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number WS-2 Agenda Date 7/2/2024
Type Worksession
Department City Manager
Title
Discussion of Utility Rates and Regulations
Explanation
Thomas Brocato, Principal with Lloyd Gosselink Rochelle & Townsend, P.C., will provide a
summary of the regulations and rate-making process for gas and electricity in Texas. Mr.
Brocato serves as legal counsel for the Oncor Cities Steering Committee and Atmos
Cities Steering Committee, of which the City of Colleyville is a member.
Attachments
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number WS-3 Agenda Date 7/2/2024
Type Worksession
Department City Secretary
Title
Discussion of the July 2, 2024, City Council regular agenda items
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 1 Agenda Date 7/2/2024
Type Executive Session
Department City Secretary
Title
Section 551.071 - Legal - Consultation with the City Attorney regarding items on the
agenda or for matters in which the duty of the attorney to the governmental body under
the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with Chapter 551 of the Texas Code
Section 551.071 - Legal - Consultation with the City Attorney to discuss Mart, Inc. v.
City of Colleyville
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of
real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding commercial
or financial information the City has received from business prospects the City seeks to
have locate, stay, or expand in the City and with which the City is conducting economic
development negotiations; deliberate the offer of a financial or other incentive to a
business prospect
Attachments
RESOLUTION R-24-4950
A RESOLUTION APPROVING COUNCIL ACTION REGARDING
EXECUTIVE SESSION ITEMS AT THE REGULAR CITY COUNCIL
MEETING OF JULY 2, 2024
WHEREAS, following discussion in Executive Session, and in full
accordance with the requirements of the Open Meetings Act,
the City Council determines that the following action is in the
best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 2ND DAY OF JULY
2024.
Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye
Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye
Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6
Kimberly Holt Gunderson, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Bobby Lindamood
City Secretary Mayor
RESOLUTION R-24-4951
APPROVING CITY COUNCIL ACTION UNDER CONSENT ITEMS AT
THE REGULAR CITY COUNCIL MEETING OF JULY 2, 2024
WHEREAS,City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a. Approval of the minutes of the regular City Council meeting of
June 18, 2024
b. Approval of the FY2025 fleet replacement schedule
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 2ND DAY OF JULY
2024.
Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye
Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye
Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Aye
Kimberly Holt Gunderson, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Bobby Lindamood
City Secretary Mayor
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL MINUTES
100 Main Street, Colleyville, Texas, 76034
TUESDAY, JUNE 18, 2024
Mayor Bobby Lindamood called the Colleyville City Council Worksession to order on
Tuesday, June 18, 2024, at 5:10 p.m.
ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy
Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben
Graves, Kimberly Holt Gunderson, and Tim Raine.
ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood,
Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Fire Chief
Mark Cantrell, Community Development Director Ben Bryner, Finance Director
Matt Poston, Human Resources Director Jesse Perez, Library Director Jack
Pawlowski, Public Works Director Amber Beard, City Engineer Larry Wright, City
Attorney Whitt Wyatt, and City Secretary Christine Loven.
WS-1 Preliminary budget presentation
Finance Director Matt Poston stated this presentation is an overall look at the
budget and is not intended be a detailed or final version, but will highlight key
budget priorities and financial projects. Director Poston went on to introduce the
new initiatives and programs, reviewed anticipated revenue and expenditure
trends by fund, and briefly reviewed capital improvement projects (CIP), noting
there will be a separate discussion regarding the CIP in the future.
Director Poston noted key changes to the property tax system, and explained the
Operations and Maintenance (O&M), which is the ongoing general fund operation,
plus the Interest and Sinking (I&S), which are payments on debt for general
government improvements, equals the tax rate. He then went on to provide
highlights of all funds.
WS-2 Presentation and discussion of Heroes Park 90% Design
Assistant City Manager Adrienne Lothery offered a recap of the Heroes Park
Project and noted City Council direction will be sought regarding some elements,
in order to continue forward and go out to bid in August.
The Freese and Nichols project team of Wendy Bonneau, Shery Cheng, and Gaylen
Laing provided the project time line and updates. There was a thorough review of
the Performance Pavilion, which included choosing a custom metal screen panel
design, and consideration of the subgrade preparation, lawn, and subgrade.
City Council Minutes June 18, 2024
City of Colleyville Page 2
WS-3 Annual update on vehicle purchases and sales through Enterprise Fleet
Management
Assistant City Manager Adrienne Lothery introduced Amanda Leggett, Enterprise
Fleet Management, who reviewed lease rates, anticipated FY25 replacements and
budget.
Manager Lothery noted there would be an item on a future agenda to approve the
FY25 vehicles and budget.
WS-4 Discussion of the June 18, 2024, City Council regular agenda items
There was no discussion of this item.
Mayor Lindamood adjourned the Worksession at 6:35 p.m. and called the
Executive Session to order.
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with the City Attorney regarding items
on the agenda or for matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the
Texas Code
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business
prospects the City seeks to have locate, stay, or expand in the City and with
which the City is conducting economic development negotiations; deliberate
the offer of a financial or other incentive to a business prospect
There was no action taken and Mayor Lindamood adjourned Executive Session at
6:57 p.m.
Mayor Lindamood called the regular meeting of the City Council to order at
7:07p.m. and called the roll.
ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Brandi Elder, Deputy
Mayor Pro Tem Scotty Richardson, and Councilmembers Mark Alphonso, Ben
Graves, Kimberly Holt Gunderson, and Tim Raine.
INVOCATION: Pastor Josh Anderson, Colleyville Presbyterian
City Council Minutes June 18, 2024
City of Colleyville Page 3
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-24-4946
This resolution was not needed.
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Mayor Lindamood and the City Council provided announcements regarding
community news and upcoming events.
4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-24-4947
4a Approval of the minutes of the regular City Council meeting of June 4,
2024
4b Approval of the renewal for medical insurance and award of dental
insurance to BlueCross BlueShield of Texas, and authorizing the City
Manager to execute the agreements
4c Approval of the annual review of the City of Colleyville Investment Policy
4d Approval of a second amendment to the Interlocal Agreement for
Combined Municipal Court Services for the cities of Colleyville and
Keller, and authorizing the City Manager to execute the agreement
4e Approval to order a 2026 Spartan Engine, with expected delivery in
2026, authorizing the City to enter into a Public Property Finance Act
Lease Purchase Agreement, with a closing date of June 28, 2024, with
REV Financial Services, in an amount not to exceed $1,219,659, to be
paid in six “uneven” payments, and authorizing the City Manager to
execute all transaction documents
4f Appointing members to the Colleyville Audit Committee and Planning
and Zoning Commission
Mayor Lindamood read Resolution R-24-4947 in its entirety.
Human Resources Director Jesse Perez presented item 4b, explaining the process
undertaken by the City and the City’s benefits broker. Director Perez stated it is
the recommendation of the broker and staff to renew with BCBSTX with a 7.5%
increase, which includes bundling dental insurance.
City Council Minutes June 18, 2024
City of Colleyville Page 4
Finance Director Matt Poston presented item 4c, noting the current investment
policy was adequate, but the proposed updated policy, which was presented to the
Audit Committee at the meeting of June 18, 2024, provides for modernization and
refinement, and is a policy which must be approved annually by the City Council.
Director Poston reviewed the authorized investments, roles and responsibility of
the designated investment officers, and the monitoring and reporting
requirements.
Assistant City Manager Adrienne Lothery presented item 4d, stating the Interlocal
Agreement for Combined Municipal Court Services had an initial six-year term and
allows for two extensions of five years each upon mutual consent. Both the cities
of Colleyville and Keller have expressed a desire to continue the combined
municipal court, finding the joint court arrangement to be beneficial for both cities.
Approval of this extension for a second five-year term will provide for a term
through September 2028.
Fire Chief Mark Cantrell presented item 4e. He stated the City's 2006 engine is
scheduled to be replaced in 2026. However, staff has seen a large gap in
production of fire apparatus and a significant price increase. Staff proactively
researched options to meet the replacement schedules at best pricing and found
the City could enter into a lease purchase agreement with REV Financial Services,
with a locked in interest rate of 5.592%, for a Spartan engine. If the engine is
ordered in June 2024, it will be built and delivered by August 2026 for a total price
not to exceed $1,219,659.
Mayor Lindamood appointed Councilmember Mark Alphonso to the Audit
Committee, for a two year term to May 2026, and Brandon Arnold, Place 2, and
Richard J. Remley, Place 4, Planning and Zoning Commission to fill unexpired
terms to November 2024.
Mayor Lindamood opened and closed the public hearing without any speakers.
Mayor Pro Tem Elder made a motion to approve Resolution R-24-4947,
seconded by Councilmember Graves.
The motion was approved by the following vote:
Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem
Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly
Holt Gunderson, and Tim Raine.
City Council Minutes June 18, 2024
City of Colleyville Page 5
5. ITEMS NOT FOR CITY COUNCIL ACTION
5a Monthly Financial Report - May 2024
Finance Director Matt Poston presented the May Financial Report. He reviewed the
performance of all City funds and stated the City is doing well. Director Poston
reviewed sales tax collection, noting sales tax was up again in May.
6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING
6a Ordinance O-24-2287
Consideration of approving an amended project and financing plan for
the Tax Increment Reinvestment Zone Number One
Mayor Lindamood read the caption of Ordinance O-24-2287.
Natalie Moore, David Pettit Economic Development, provided a historical and
current overview of the Colleyville Tax Increment Financing (TIF) District, and who
participates. Ms. Moore reviewed the original project plan, and the 2012 amended
project plan, before explaining the proposed amendment, which would update the
project costs categories. Ms. Moore explained the amendment allows flexibility to
reallocate funds within the TIF.
City Manager Jerry Ducay stated the TIF Board had met earlier on this date and
approved a resolution amending the project and financing plan.
Mayor Lindamood noted this amendment would allow allocation of $3.6 million to
fund School Resource Officers in all GCISD Schools for the next four years.
Mayor Lindamood opened and closed the public hearing without any speakers.
This was a first reading and no action was taken.
7. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
7a Ordinance O-24-2280
Approval of the adoption of the City of Colleyville Water Conservation
and Drought Contingency Plan, 2024
Mayor Lindamood read the caption of Ordinance O-24-2280.
Public Works Director Amber Beard presented this item, noting while we are not in
a drought, the Texas Administrative Code requires municipal water suppliers to
develop Water Conservation and Drought Contingency Plans. The plans establish
minimum requirements for reacting to a drought, and allows the Texas
City Council Minutes June 18, 2024
City of Colleyville Page 6
Commission on Environmental Quality to require specific actions be taken if TCEQ
determines such actions are necessary to achieve the goals of the Water
Conservation Plan.
Mayor Lindamood opened and closed the public hearing without any speakers.
Councilmember Graves made a motion to approve Ordinance O-24-2280,
seconded by Councilmember Holt Gunderson.
The motion was approved by the following vote:
Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem
Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly
Holt Gunderson, and Tim Raine.
7b Ordinance O-24-2281
Approval of an ordinance to establish a seven percent (7%) residential
homestead property tax exemption
Finance Director Matt Poston presented the proposal for a residential homestead
property tax. He noted the exemption strives to provide tax relief for homeowners
by allowing an exemption the greater of seven percent of the appraised home
value or five thousand dollars from property taxes and is the City’s ongoing efforts
to support residents by reducing their property tax burden. Director Poston stated
impact on commercial properties has been thoroughly considered and is expected
to be nominal.
Mayor Lindamood opened the public hearing.
George Dodson, 1309 Balmoral Drive, spoke in opposition of the exemption.
Josephine Torres, 3904 Copperwood Court, did not wish to speak, but noted her
support.
There were no others wishing to speak and Mayor Lindamood closed the public
hearing.
Mayor Pro Tem Elder made a motion to approve Ordinance O-24-2281,
seconded by Deputy Mayor Pro Tem Richardson.
The motion was approved by the following vote:
Ayes: 7 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem
Richardson, and Councilmembers Mark Alphonso, Ben Graves, Kimberly
Holt Gunderson, and Tim Raine.
City Council Minutes June 18, 2024
City of Colleyville Page 7
At this time, Councilmember Mark Alphonso recused himself from the remaining
agenda as he participated in deliberations on all the following items when serving
as a Planning and Zoning Commissioner.
7c Ordinance O-24-2282
Request to appeal the decision of the Planning and Zoning Commission
for consideration of a rezoning from PUD-C Planned Unit Development -
Commercial to PUD-C Planned Unit Development - Commercial on Lots 1
and 2, Block A, Heritage Farms Addition, located at 913 Cheek-Sparger
Road and 3808 Wayne Drive, Case ZC24-001
Mayor Lindamood read the caption of Ordinance O-24-2282.
Community Development Director Ben Bryner presented the request to rezone the
18.45-acre property in order to allow for the development and operation of a new
senior living community restricted to individuals 55 years old and above. Director
Bryner noted new exhibits have been provided and the applicant is present.
Mr. H. McNeish, Confluent Development, Denver, CO, the developer of the project
and members of his team provided a presentation on the proposed Sagora
Community and answered questions of the City Council.
Mr. McNeish addressed some of the Council’s previous concerns, noting the
cottages have been redesigned to incorporate more elements, a masonry wall will
be built instead of the combination wood/masonry, and mature trees will be
planted where the development backs up to a residential neighborhood.
City Council and Mr. McNeish and his team discussed drainage, including the pond
depth, 66-inch pipe which will act as the outfall and provide a controlled flow.
Mayor Lindamood opened the public hearing.
The following did not wish to speak, but wished to register support:
Robert and Virginia Moore, 5105 Summerbrook Drive, and Melvin and Jill Dashner,
3716 Oakbriar Lane.
The following did not wish to speak, but wished to register opposition:
Brian Mooney, 6808 Whittier Lane, Elizabeth Falls, 4006 Tara Drive, Joshua Bostic,
3115 Woodland Heights Circle, Jonathan Blume and Jane Janosky, 7008 Lismore
Court, Henry Lambert, 108 Timberline South, Frank Larson, 4101 Greenway Court,
Nancy Edwards, 6909 Pleasant Run Road, Jesse Peltier, 205 Bandit Trail, Arlene
Kerley, 1304 Crest Drive, and Luke Vierkant, 1113 Garry Lynn – all Colleyville
residents.
City Council Minutes June 18, 2024
City of Colleyville Page 8
Crew Roberts, 2306 Tablerock Court, Arlington, Adam Lewe, 1016 Williamsburg
Lane, Keller, George Perezoia, 3724 Woodmont Court, Bedford, Kaitlyn Nolan,
3452 Whitery Way, Hurst, Thomas Bingham, 737 Highland Crest Drive, Hurst, and
Kyle Alexander, 532 Holly Hill Drive, Hurst.
Speaking in opposition were:
Gloria Chatelain, 1007 Inwood Lane, Patrick Delahoussaye, 3200 Carsbrook Court,
Josephine Torres, 3904 Copperwood Court, Lisa Polk, 3813 Oakbriar Lane, Josh
Falls, 4006 Tara Drive, and Lewonna Nichols, 1017 W. Murphy Road – all
Colleyville residents.
Amy Trevino, 3613 Harwood Court, Bedford, Tara and Jason Finch, 3721
Woodmont Court, Bedford, Tom and Jocelyne Buckelew, 3709 Woodmont Court,
Bedford, Bill West, 1009 Michael Sean Court, Bedford.
Mayor Lindamood closed the public hearing.
There was further discussion regarding age of residents, drainage, pickleball
courts, and fencing.
Councilmember Raine made a motion to approve Ordinance O-24-2282,
seconded by Mayor Pro Tem Elder. City Manager Jerry Ducay asked the
motion be amended to include the following amendments:
1. Employee shift changes shall be scheduled to minimize traffic impact
to surrounding roadways. Shift start times of 6 a.m., 2 p.m. and 10
p.m. would meet the requirement outline herein but the exclusive shift
options.
2. Independent living cottages allowed for in this development shall be
constructed in compliance with renderings presented, and shall be no
less than height as proposed to ensure sight line screening of
independent living building third story windows.
3. The final site landscape plan shall be approved by city staff and shall
include the installation of no less than 38 trees (16’ in height and 4-6”
caliper in size) along the eastern property line of the development.
4. Stormwater management shall be constructed to standard, or better,
as represented by developer at the June 18, 2024, City Council
Meeting. Engineering design shall be certified by licensed engineer and
approved by City staff. In no manner shall stormwater design not
comply with City’s design standards.
City Council Minutes June 18, 2024
City of Colleyville Page 9
5. Sports court lighting shall not operate beyond 9 pm daily.
6. The fence design shall include masonry columns spaced 30 feet on
center.
7. Developer shall fund the construction of a turn lane at Wayne Drive
and Cheek-Sparger Road.
8. The developer shall pay a one-time Special Roadway Impact Fee to the
City, which shall be utilized by the City for the construction of roadway
intersection improvements at Cheek–Sparger Road and Bedford
Road/Court.
Councilmember Raine and Mayor Pro Tem Elder moved to include the
above conditions in the motion and second.
The motion was approved by the following vote:
Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem
Richardson, and Councilmembers Ben Graves, Kimberly Holt Gunderson,
and Tim Raine.
Abstain: 1 – Councilmember Mark Alphonso
Following approval of Ordinance O-24-2282, Mayor Lindamood moved to item 8a –
Resolution R-24-4948, and then returned to the agenda order.
7d Ordinance O-24-2283
Consideration of a rezoning from R-20 Single Family Residential and AG
Agricultural to RE Single Family Estate Residential, R-40 Single Family
Residential, R-30 Single Family Residential, and AG Agricultural on Lot 1,
Block 1, Allzim Acres, Tract 4D02, Abstract 295, William E. Crooks
Survey, and Tracts 2A7B, 2A8C, and 2A9A, Abstract 533, Mary M.
Freeman Survey, located at 7209 John McCain Road and 7215 John
McCain Road, Case ZC24-007
Mayor Lindamood read the caption of Ordinance O-24-2283.
Community Development Director Ben Bryner presented the request to build a
new detached single-family subdivision of seven lots. Director Bryner noted the
property was previously zoned to allow an 11 lot subdivision and this request
rezone the lots from R-20 to RE, and R-40 and R-30 lots.
There was general discussion concerning drainage.
Mayor Lindamood opened the public hearing.
City Council Minutes June 18, 2024
City of Colleyville Page 10
Josephine Torres, 3904 Copperwood Court, did not speak, but registered
opposition.
Jesse Peltier, 205 Bandit Trail, did not speak, but registered support.
Mayor Lindamood closed the public hearing.
Deputy Mayor Pro Tem Richardson made a motion to approve Ordinance
O-24-2283, seconded by Councilmember Graves.
The motion was approved by the following vote:
Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem
Richardson, and Councilmembers Ben Graves, Kimberly Holt Gunderson,
and Tim Raine.
Abstain: 1 – Councilmember Mark Alphonso
7e Ordinance O-24-2284
Consideration of amendments to the Land Development Code, Chapter 2
Definitions and Chapter 3, Section 3.28 Supplementary District
Regulations, specifically to prohibit the use of a vehicle as a dwelling or
housekeeping unit when parked or stored on public property, GC24-004
Mayor Lindamood read the caption of Ordinance O-24-2284.
Community Development Director Ben Bryner stated this and the next two
proposed ordinances amend the Land Development Code. Ordinance O-24-2284
would prohibit the use of a vehicle as a dwelling or housekeeping unit when
parked or stored on public property.
There was no discussion and Mayor Lindamood opened and closed the public
hearing without any speakers.
Mayor Pro Tem Elder made a motion to approve Ordinance O-24-2284,
seconded by Councilmember Holt Gunderson.
The motion was approved by the following vote:
Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem
Richardson, and Councilmembers Ben Graves, Kimberly Holt Gunderson,
and Tim Raine.
Abstain: 1 – Councilmember Mark Alphonso
City Council Minutes June 18, 2024
City of Colleyville Page 11
7f Ordinance O-24-2285
Consideration of an amendment to the Land Development Code, Chapter
3, Section 3.24 Schedule of Permitted Uses, specifically to include
Special Land Use Standards for Heliports and Airports and Commercial
Drone Delivery Hubs, GC24-005
Mayor Lindamood read the caption of Ordinance O-24-2285.
Community Development Director Ben Bryner stated this proposed amendment
addresses commercial drone delivery hubs under the non-residential districts
under the Land Use Classification of Automotive and Transportation Uses. He also
noted the FAA regulates drones – the City cannot.
There was no discussion and Mayor Lindamood opened and closed the public
hearing without any speakers.
Deputy Mayor Pro Tem Richardson made a motion to approve Ordinance
O-24-2285, seconded by Mayor Pro Tem Elder.
The motion was approved by the following vote:
Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem
Richardson, and Councilmembers Ben Graves, Kimberly Holt Gunderson,
and Tim Raine.
Abstain: 1 – Councilmember Mark Alphonso
7g Ordinance O-24-2286
Consideration of an amendment to the Land Development Code, Chapter
3, Section 3.24 Schedule of Permitted Uses, specifically to include
Special Land Use Standards for Electric Vehicle (EV) Charging Stations,
GC24-006
Mayor Lindamood read the caption of Ordinance O-24-2286.
Community Development Director Ben Bryner presented this amendment which
would add language and regulations to the Land Development Code for Electric
Vehicle Charging Stations in non-residential districts.
There was no discussion and Mayor Lindamood opened and closed the public
hearing without any speakers.
Councilmember Graves made a motion to approve Ordinance O-24-2286,
seconded by Mayor Lindamood.
City Council Minutes June 18, 2024
City of Colleyville Page 12
The motion was approved by the following vote:
Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem
Richardson, and Councilmembers Ben Graves, Kimberly Holt Gunderson,
and Tim Raine.
Abstain: 1 – Councilmember Mark Alphonso
Immediately following the passage of Ordinance O-24-2282, Mayor Lindamood
moved to 8a – Resolution R-24-4948 and then returned to the regular agenda
order.
8. RESOLUTION(S): READING AND PUBLIC HEARING
8a Resolution R-24-4948
A resolution providing for the approval of a development agreement with
Confluent Development, providing for developer contributions to public
intersection and roadway improvements in connection with zoning case
ZC24-001, the Sagora Senior Living project, and authorizing the City
Manager to execute the agreement
Mayor Lindamood read Resolution R-24-4948 in its entirety.
Assistant City Manager Adrienne Lothery presented this item stating with the
approval of Ordinance O-24-2282, staff has negotiated an updated requirement to
the previous PUD-C which included a requirement for the developer of the project
to construct a roundabout at Cheek-Sparger and Bedford Roads to mitigate traffic
impact. Representatives of the Sagora project and the City agreed the City should
manage design and construction of any intersection improvements, with the
developer contributing financially.
Manager Lothery stated the proposed developer agreement includes a total of
$1,342,016 in developer contributions for intersection improvements, in addition
to $616,971 in customary building, fire, and MEP permit fees.
Mayor Lindamood opened the public hearing.
No one spoke, but speaker cards for support of this item were received from
Dianna Sager, 3501 Fox Meadow, and Gloria Chatelain, 1007 Inwood Lane.
Speaker cards of opposition were received from Brian Mooney, 6808 Whittier Lane,
Devin McCrary, 3624 Wayne court, Bedford, and Kaitlyn Nuan, 3452 Whithey Way,
Hurst.
Mayor Lindamood closed the public hearing.
City Council Minutes June 18, 2024
City of Colleyville Page 13
Councilmember Graves made a motion to approve Resolution R-24-4948,
seconded by Deputy Mayor Pro Tem Richardson.
The motion was approved by the following vote:
Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem
Richardson, and Councilmembers Ben Graves, Kimberly Holt Gunderson,
and Tim Raine.
Abstain: 1 – Councilmember Mark Alphonso
Mayor Lindamood called a recess at 11:13 p.m. and reconvened at 11:24 p.m.
9. TABLED RESOLUTION(S): READING AND PUBLIC HEARING
9a Resolution R-24-4940
Consideration of variances to the Land Development Code Section 3.24.G
Schedule of District Regulations, specifically for lot area, lot width, lot
depth, front setback, and side yard setback, on Lot 1A of the John W J
Wright Subdivision, being located at 1009 Church Street, Case VC24-007
Councilmember Raine made a motion to remove Resolution R-24-4940
from the table, seconded by Mayor Pro Tem Elder.
The motion was approved by the following vote:
Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem
Richardson, and Councilmembers Ben Graves, Kimberly Holt Gunderson,
and Tim Raine.
Abstain: 1 – Councilmember Mark Alphonso
Mayor Lindamood read Resolution R-24-4940 in its entirety.
Community Development Director Ben Bryner presented this item which was
tabled from the May 21, 2024 City Council Meeting. He stated the applicant has
submitted a request for variances for the lot size (area, width, and depth), front
setback, and side setback in the AG Agricultural district. The request is to allow for
a garage to be reconstructed in its previous location with a side setback of 4.5 feet
and a front yard setback of approximately 30 feet. The lot is substandard with
regard to minimum area, width, and depth.
There was discussion of the garage rebuild and the aesthetic improvements to the
entire structure.
City Council Minutes June 18, 2024
City of Colleyville Page 14
Mayor Lindamood opened and closed the public hearing without any speakers.
Mayor Lindamood made a motion to approve Resolution R-24-4940,
seconded by Councilmember Graves.
The motion was approved by the following vote:
Ayes: 6 – Mayor Lindamood, Mayor Pro Tem Elder, Deputy Mayor Pro Tem
Richardson, and Councilmembers Ben Graves, Kimberly Holt Gunderson,
and Tim Raine.
Abstain: 1 – Councilmember Mark Alphonso
10. CITIZEN COMMENTS
There was no one present wishing to speak.
11. REPORTS
Planning and Zoning Commission Minutes - May 13, 2024
Planning and Zoning Commission Worksession Minutes - May 28, 2024
There was no action taken.
12. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY,
JUNE 18, 2024 - READING AND PUBLIC HEARING - RESOLUTION R-
24-4949
This resolution was not needed.
13. ADJOURNMENT
There being no further business before the City Council, Mayor Lindamood
adjourned the meeting without objection by the City Council at 11:57 p.m.
APPROVED BY A VOTE OF AYES, NAYS, ON THIS THE 2ND DAY OF JULY 2024.
Minutes taken and prepared by:
Christine Loven, TRMC
City Secretary
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 4b Agenda Date 7/2/2024 Number Resolution R-24-4951
Type Resolution
Department City Manager
Title
Approval of the FY2025 fleet replacement schedule
Explanation
Reading and Public Hearing
At the June 18, 2024 City Council Worksession, the draft FY2025 fleet replacement plan
was presented and discussed. This agenda item provides for formal approval of the
replacement plan for FY2025, which includes the sale of 26 vehicles and purchase of 28
vehicles through the Enterprise Fleet Management program. The attached FY25
purchase and sell list provides the detail for each vehicle.
Financial Impact
The estimated equity in the vehicles being sold is approximately $470,500. The
estimated cost of vehicles being purchased is $1,761,426 including aftermarket
equipment. The fleet replacement program is funded through a variety of sources
including the General Fund, Utility Fund, Drainage Fund, and CCCPD Fund.
Recommendation
Approve
Attachments
1. FY25 Purchase and Sell List
Replacement VIN Department Vehicle Type Status Quote Estimated Acquisition
Actual
Purchase Estimated Resale
Actual
Resale
1GCRWAEH0LZ191879 Building Inspection Midsize SUV 8021176 $40,231 $19,100
Additional Fire - Admin Small SUV 8020431 $34,749
3GCPWAEF3LG282134 Fire - Prevention 3/4 Ton Truck 8020308 $61,880 $18,600
3N6CM0KN4KK710747 Information Svc 1/2 Ton Cargo Van $65,000 $12,000
1FT7X2A66LEC46888 Parks Silverado 3500 8020978 $62,632 $26,600
1GCRWAEH8LZ192200 Parks 1/2 Ton Truck 8021199 $48,199 $17,100
1GCRWAEH8LZ194402 Parks 1/2 Ton Truck 8021199 $47,239 $17,100
Additional Parks F-550 8021086 $101,876
1GNLCDEC7KR269505 PD Tahoe 8019174 $106,773 $17,600
1GNLCDEC4KR272720 PD Tahoe 8019174 $106,773 $17,600
1GNLCDEC2KR331666 PD Tahoe 8019174 $106,773 $17,600
1GNLCDEC1KR331688 PD Tahoe 8019174 $106,773 $13,600
1GNLCDEC8LR263035 PD Tahoe 8019174 $106,773 $13,600
1G1ZC5ST8LF080550 PD - Admin Sedan 8022095 $28,266 $10,600
1GNSCMKD0MR250239 PD - CID Small SUV 8019263 $34,809 $24,100
1G1ZC5ST2MF041745 PD - CID Small SUV 8019192 $34,809 $8,600
1GCRWAEH9LZ204001 PD - Code 1/2 Ton Truck 8019183 $49,424 $17,600
1GCRWAEHXLZ193770 PW - Storm Water 1/2 Ton Truck 8021213 $46,833 $18,100
1FT7X2A68LEC46889 PW - Storm Water F-550 8021615 $101,099 $23,100
1GCRWAEH9LZ193467 PW - Utility 1/2 Ton Truck 8021199 $47,239 $19,100
1GCRWAEH6LZ192311 PW - Utility 1/2 Ton Truck 8021199 $47,239 $18,100
1GCRWAEH5LZ192235 PW - Utility 1/2 Ton Truck 8021377 $46,233 $16,600
1GCRWAEH0LZ192109 PW- General 1/2 Ton Truck 8021199 $47,239 $18,100
1GCRWAEH5LZ193644 PW- General 1/2 Ton Truck 8021213 $46,833 $18,100
1FT7W2A69LEC46886 PW- General Silverado 3500 8021382 $71,022 $24,600
1FT7W2A60LEC46887 PW- General Silverado 3500 8021383 $71,022 $24,600
3GCPWAEH8LG250670 PW- General 1/2 Ton Truck 8021888 $47,455 $19,600
1GCRWAEH8LZ191709 PW- General 1/2 Ton Truck 8021377 $46,233 $19,100
$1,761,426 $470,500
FY 2025 Replacements (Side by Side)
Colleyville #VIN Department
1165 1GNLCDEC7KR269505 Police Department - Patrol 2019 Chevrolet Tahoe Police Vehicle 4x2
1166 1GNLCDEC4KR272720 Police Department - Patrol 2019 Chevrolet Tahoe Police Vehicle 4x2
1167 1GNLCDEC2KR331666 Police Department - Patrol 2019 Chevrolet Tahoe Police Vehicle 4x2
1168 1GNLCDEC1KR331688 Police Department - Patrol 2019 Chevrolet Tahoe Police Vehicle 4x2
1192 1GNSCMKD0MR250239 Police Department - Patrol 2021 Chevrolet Tahoe LS 4x2
1189E 1G1ZC5ST2MF041745 Poice Department - CID 2021 Chevrolet Malibu LS w/1FL 4dr Sedan
1177 1GNLCDEC8LR263035 Police Department - Patrol 2020 Chevrolet Tahoe Police Vehicle 4x2
1188E 1G1ZC5ST8LF080550 Police Department - Admin 2020 Chevrolet Malibu LS w/1FL 4dr Sedan
1181E 1GCRWAEH9LZ204001 Police Department - Code 2020 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB
425 3GCPWAEF3LG282134 Fire Prevention 2020 Chevrolet Silverado 1500 Work Truck 4x2 Crew Cab 6.6 ft. box 157 in. WB
503E 1FT7X2A66LEC46888 Parks 2020 Ford F-250 XL 4x2 SD Super Cab 6.75 ft. box 148 in. WB SRW
500E 1GCRWAEH8LZ192200 Parks 2020 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB
501E 1GCRWAEH8LZ194402 Parks 2020 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB
901E 1GCRWAEH0LZ191879 Building Inspection 2020 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB
804E 1GCRWAEH9LZ193467 Utility Support 2020 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB
801E 1GCRWAEH6LZ192311 Utility Support 2020 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB
601E 1GCRWAEH0LZ192109 Street 2020 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB
700E 1GCRWAEH5LZ193644 Engineering 2020 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB
701E 1GCRWAEHXLZ193770 Storm Water 2020 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB
301E 1FT7W2A69LEC46886 Fleet Services 2020 Ford F-250 XL 4x2 SD Crew Cab 6.75 ft. box 160 in. WB SRW
600E 1FT7W2A60LEC46887 Street 2020 Ford F-250 XL 4x2 SD Crew Cab 6.75 ft. box 160 in. WB SRW
604E 1FT7X2A68LEC46889 Dtrainage 2020 Ford F-250 XL 4x2 SD Super Cab 6.75 ft. box 148 in. WB SRW
703E 3GCPWAEH8LG250670 Engineering 2020 Chevrolet Silverado 1500 Work Truck 4x2 Crew Cab 5.75 ft. box 147.4 in. WB
800E 1GCRWAEH5LZ192235 Waste Water 2020 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB
300E 1GCRWAEH8LZ191709 Fleet Services 2020 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB
200E 3N6CM0KN4KK710747 Information Svc 2019 Nissan NV200 S 4dr Compact Cargo Van
FY 2025 Vehicles to Sell
Department Vehicle Type
Model
Year Make Series Quote Estimated Acquisition
Building Inspection Midsize SUV 2025 Chevrolet Traverse LS w/1FL 4dr Front-Wheel Drive 8021176 $40,231
Fire - Admin Small SUV 2025 Nissan Rogue S FWD 8020431 $34,749
Fire - Prevention 3/4 Ton Truck 2025 Chevrolet Silverado 2500HD Work Truck 4x4 Crew Cab 6.75 ft. box 159 in. WB 8020308 $66,880
Information Svc 1/2 Ton Cargo Van 2025 Chrysler Transit-150 Cargo Base All-Wheel Drive low roof Van 148 in. WB $65,000
Parks Silverado 3500 2025 Chevrolet Silverado 3500HD Work Truck 4x2 Double Cab 8 ft. box 162 in. WB SRW 8020978 $62,632
Parks 1/2 Ton Truck 2025 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB 8021199 $48,199
Parks 1/2 Ton Truck 2025 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB 8021199 $47,239
Parks F-550 2024 Ford F-550 Chassis XL 4x2 SD Regular Cab 169 in. WB DRW 8021086 $101,876
PD Tahoe 2025 Chevrolet Tahoe Police Vehicle 4x2 8019174 $106,773
PD Tahoe 2025 Chevrolet Tahoe Police Vehicle 4x2 8019174 $106,773
PD Tahoe 2025 Chevrolet Tahoe Police Vehicle 4x2 8019174 $106,773
PD Tahoe 2025 Chevrolet Tahoe Police Vehicle 4x2 8019174 $106,773
PD Tahoe 2025 Chevrolet Tahoe Police Vehicle 4x2 8019174 $106,773
PD - Admin Sedan 2025 Chevrolet Malibu LS w/1FL 4dr Sedan 8022095 $28,266
PD - CID Small SUV 2025 Nissan Rogue S FWD 8019263 $34,809
PD - CID Small SUV 2025 Nissan Rogue S FWD 8019192 $34,809
PD - Code 1/2 Ton Truck 2025 Chevrolet Silverado 1500 Work Truck 4x2 Crew Cab 6.6 ft. box 157 in. WB 8019183 $49,424
PW - Storm Water 1/2 Ton Truck 2025 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB 8021213 $46,833
PW - Storm Water F-550 2025 Ford F-550 Chassis XL 4x2 SD Crew Cab 203 in. WB DRW 8021615 $101,099
PW - Utility 1/2 Ton Truck 2025 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB 8021199 $47,239
PW - Utility 1/2 Ton Truck 2025 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB 8021199 $47,239
PW - Utility 1/2 Ton Truck 2025 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB 8021377 $46,233
PW- General 1/2 Ton Truck 2025 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB 8021199 $47,239
PW- General 1/2 Ton Truck 2025 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB 8021213 $46,833
PW- General Silverado 3500 2025 Chevrolet Silverado 3500HD Work Truck 4x2 Crew Cab 8 ft. box 172 in. WB DRW 8021382 $71,022
PW- General Silverado 3500 2025 Chevrolet Silverado 3500HD Work Truck 4x2 Crew Cab 8 ft. box 172 in. WB DRW 8021383 $71,022
PW- General 1/2 Ton Truck 2025 Chevrolet Silverado 1500 Work Truck 4x2 Crew Cab 5.75 ft. box 147.4 in. WB 8021888 $47,455
PW- General 1/2 Ton Truck 2025 Chevrolet Silverado 1500 Work Truck 4x2 Double Cab 6.6 ft. box 147.4 in. WB 8021377 $46,233
$1,766,426
FY 2025 Vehicles to Purchase
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 5a Agenda Date 7/2/2024 Number Ordinance O-24-2287
Type Ordinance
Department City Secretary
Title
Consideration of approving an amended project and financing plan for the Tax
Increment Reinvestment Zone Number One
Explanation
Second Reading and Public Hearing
There were no speakers regarding this item at the June 18, 2024 City Council Meeting.
First Reading and Public Hearing
The Tax Increment Finance District Board of Directors approved an amended project
and financing plan for the Tax Increment Reinvestment Zone Number One. The
proposed ordinance provides for City Council review and action regarding the amended
plans.
In 1998 the City of Colleyville established TIF # 1 pursuant to Ordinance O-98-1124
and amended by Ordinance O-98-1131 providing for a Tax Increment Financing (TIF)
district encompassing 633 acres along Colleyville Boulevard (State Highway 26)
scheduling to expire on 12/31/2030. The original project plan and reinvestment zone
financing plan adopted pursuant to Ordinance O-98-1132 and later amended by
Ordinance O-02-1324 and Ordinance O-03-1402 included in “Attachment Three”
$35,328,690 in project costs, including public projects and $7,938,690 in Grapevine-
Colleyville Independent School District (GCISD) school improvements.
In November 2012 the TIF was amended by O-12-1858 to expand the boundaries and
include new project costs of $44,456,185, including $17,256,185 in Economic
Development Grants, with the purpose of benefiting the City, its residents, and property
owners.
The amendment to the Plan attached to the Ordinance as “Exhibit A”, serves to update
the project costs categories listed in “Attachment Three” to O-98-1132 and “Exhibit A”
to O-12-1858, to outline the funding of a total of $79,784,875 in project costs, including
costs associated with operating reinvestment zone project facilities.
Natalie Moore, Project Manager, David Pettit Economic Development, the City's
Consultant, will be present to answer questions of the City Council.
City of Colleyville Page 2
City Council Agenda Briefing 5a
Financial Impact
Approval will outline the funding of a total of $79,784,875 in project costs, including
costs associated with operating reinvestment zone project facilities.
Recommendation
Approve
Attachments
1. TIF Amendment Presentation
2. Ordinance O-24-2287
1
Tax Increment
Reinvestment Zone #1
Colleyville, TX
JULY 2, 2024
2
•Created in 1998 pursuant to Ordinance 0-98-1124 and
amended by Ordinance 0-98-1131
•Originally approx. 633 acres, along Colleyville Boulevard (State
Highway 26), expanded in 2012 to include 20 additional acres
•Term: Scheduling to expire on 12/31/2030
§Participation:
§City of Colleyville - 100% of it’s real property increment
§Tarrant County College - 100% of it’s real property increment
§Tarrant County and the Tarrant County Hospital District
participated at 100% until they hit their original cap in 2012
§GCISD will continue to contribute 100% of the Maintenance
and Operation rate only to the specific projects outlined in
the original project and financing plan approved in 1998
§74% shall be used for the Public Infrastructure Projects
§26% shall be used for School Improvement Projects
TIRZ #1 – Overview
3
•The original project plan and
reinvestment zone financing
plan included in “Attachment
Three” $35,328,690 in
project costs, including
public projects and
$7,938,690 in Grapevine-
Colleyville Independent
School District (GCISD)
school improvements
TIRZ #1 – Project Costs
4
•In 2012 the plan was amended to include new project costs
of $44,456,185, including $17,256,185 in Economic
Development Grants, with the purpose of benefiting the City,
its residents, and property owners
TIRZ #1 – Project Costs
5 TIRZ #1 – Proposed Amendment
•Update the project costs categories listed in “Attachment Three”
to Ordinance 0-98-1132 and “Exhibit A” to Ordinance 0-12-1858,
to outline the funding of a total of $79,784,875 in project costs,
including costs associated with operating reinvestment
zone project facilities.
ORDINANCE O-24-2287
APPROVING AN AMENDED PROJECT AND FINANCING PLAN FOR TAX
INCREMENT REINVESTMENT ZONE NUMBER ONE, CITY OF
COLLEYVILLE, TEXAS; MAKING VARIOUS FINDINGS RELATED TO
SUCH PLAN; PROVIDING FOR SEVERABILITY; AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, on November 4, 1998, the City Council of the City of Colleyville,
Texas (the "City") created Tax Increment Reinvestment Zone
Number One, City of Colleyville, Texas (the "Zone") pursuant
to Ordinance O-98-1124 and amended by Ordinance O-98-
1131; and
WHEREAS, in accordance with Section 311.011(a) of the Texas Tax Code
(the "Code"), on November 24, 1998, and amended on January
22, 2002 the board of directors of the Zone (the "Board")
adopted a project plan and reinvestment zone financing plan
for the Zone (collectively, the "Plan"), which, as required by
Section 311.011(d) of the Code, was approved by the City
Council pursuant to Ordinance O-98-1132 and amended by
Ordinance O-02-1324, Ordinance O-03-1402, and Ordinance
O-12-1858; and
WHEREAS, Section 311.011(e) of the Code allows the Board to
recommend an amendment to the Plan for the Zone so long as
the amendment is consistent with the requirements and
limitations of Chapter 311 of the Code and is approved by the
governing body of the municipality that created the zone; and
WHEREAS, the amendment to the Plan attached hereto as “Exhibit A” to
this Ordinance serves to update the project costs categories
listed in “Attachment Three” to O-98-1132 and “Exhibit A” to
O-12-1858, to outline the funding of a total of $79,784,875 in
project costs, including costs associated with operating
reinvestment zone project facilities; and
WHEREAS, all statutory and constitutional requirements for the passage
of this Ordinance have been adhered to, including, but not
limited to, the Open Meeting Act; and
WHEREAS, the City Council determines that the passage of this Ordinance
is in the best interests of the health, safety, and welfare of the
public.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Ordinance O-24-2287
Page 2 of 3
Sec. 1. THAT the City Council hereby makes the following findings of
fact:
a. The statements and facts set forth in the recitals of this
Ordinance are true and correct.
b. That the Plan includes all information required by Sections
311.003(b) and (c) of the Act.
c. That the Plan is feasible and the Plan conforms to the City’s
master plan.
Sec. 2. THAT based on the findings set forth in Sec. 1 of this
Ordinance, the Plan is hereby approved.
Sec. 3. THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Sec. 4. THAT this ordinance shall take effect immediately from and
after its passage subject to the publication of the caption, as
the law or charter in such cases may provide.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 18th day of June
2024.
The second reading and public hearing being conducted on the 2nd day of
July 2024.
Ordinance O-24-2287
Page 3 of 3
APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 2ND DAY OF JULY
2024.
Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye
Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye
Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6
Kimberly Holt Gunderson, Place 5 Aye
CITY OF COLLEYVILLE
Bobby Lindamood
Mayor
ATTEST:
Christine Loven, TRMC
City Secretary
APPROVED AS TO FORM:
Nicole Corr
City Attorney
TIRZ #1
1
Proposed Project Costs ‐ TIRZ #1
Public Improvements 27,390,000$
School Improvements 7,938,690$
Operating Reinvestment Zone Project Facilities 3,600,000$
Roadway Improvements 20,000,000$
Trails and Public Amenities 5,500,000$
Economic Development Grants 13,656,185$
Administrative Costs 1,700,000$
Total 79,784,875$
The categories listed in the table above outline various public improvements, and are meant to include all projects
eligible under Chapter 311, Section 311.002 of the Texas Tax Code. The costs illustrated in the table above are
estimates and may be revised. Savings from one line item may be applied to a cost increase in another line item. The
$79,784,875 project cost total amount shall not be exceeded without an amendment to the project and financing plan.
The project costs are anticipated to be incurred over the term of the TIRZ, subject to demand for development driven
by market conditions. It is anticipated that the individual TIRZ project costs will be evaluated on a case-by-case basis
consistent with Chapter 311, Section 311.002, and brought forward to the TIRZ Board and City Council for consideration.
Tax Increment Reinvestment Zone #1
City of Colleyville, Texas
EXHIBIT A
AMENDMENT TO PROJECT PLAN AND REINVESTMENT ZONE FINANCING PLAN
JUNE 2024
Tax Increment Reinvestment Zone #1, City of Colleyville
In 1998 the City of Colleyville established TIF # 1 ( Colleyville TIF) pursuant to Ordinance 0-98-1124 and amended
by Ordinance 0-98-1131 providing for a Tax Increment Financing ( TIF) district encompassing 633 acres along
Colleyville Boulevard (State Highway 26) with a base value of $75,821,735 and scheduling to expire on 12/31/2030.
The original project plan and reinvestment zone financing plan adopted pursuant to Ordinance 0-98-1132 and later
amended by Ordinance O-02-1324 and Ordinance 0-03-1402 included in “Attachment Three” $35,328,690 in project
costs, including public projects and $7,938,690 in Grapevine-Colleyville Independent School District (GCISD) school
improvements. In November 2012 the TIF was amended by 0-12-1858 to expand the boundaries and include new
project costs of $44,456,185, including $17,256,185 in Economic Development Grants, with the purpose of benefiting
the City, its residents, and property owners.
This document outlines a further amendment to the original project plan and reinvestment zone financing plan adopted
pursuant to Ordinance 0-98-1132, and later amended by Ordinance 0-02-1324, Ordinance 0-03-1402, and 0-12-1858.
All plans previously approved by the City Council pursuant to 0-98-1132, Ordinance 0-02-1324, Ordinance 0-03-1402,
and 0-12-1858 will continue in effect except to the extent specifically amended or revised by the following amendment.
This amendment serves to update the project costs categories listed in “Attachment Three” to Ordinance 0-98-1132 and
“Exhibit A” to Ordinance 0-12-1858, to outline the funding of a total of $79,784,875 in project costs, including costs
associated with operating reinvestment zone project facilities.
Chapter 311 of the Texas Tax Code
Sec. 311.002.
(1) “Project costs” means the expenditures made or estimated to be made and monetary obligations
incurred or estimated to be incurred by the municipality or county designating a reinvestment zone that
are listed in the project plan as costs of public works, public improvements, programs, or other projects
benefiting the zone, plus other costs incidental to those expenditures and obligations. “Project costs”
include:
(A) capital costs, including the actual costs of the acquisition and construction of public works, public
improvements, new buildings, structures, and fixtures; the actual costs of the acquisition, demolition,
alteration, remodeling, repair, or reconstruction of existing buildings, structures, and fixtures; the actual
costs of the remediation of conditions that contaminate public or private land or buildings; the actual
costs of the preservation of the facade of a public or private building; the actual costs of the demolition of
public or private buildings; and the actual costs of the acquisition of land and equipment and the clearing
and grading of land;
(B) financing costs, including all interest paid to holders of evidences of indebtedness or other
obligations issued to pay for project costs and any premium paid over the principal amount of the
obligations because of the redemption of the obligations before maturity;
(C) real property assembly costs;
(D) professional service costs, including those incurred for architectural, planning, engineering, and legal
advice and services;
(E) imputed administrative costs, including reasonable charges for the time spent by employees of the
municipality or county in connection with the implementation of a project plan;
(F) relocation costs;
(G) organizational costs, including the costs of conducting environmental impact studies or other studies,
the cost of publicizing the creation of the zone, and the cost of implementing the project plan for the
zone;
(H) interest before and during construction and for one year after completion of construction, whether or
not capitalized;
(I) the cost of operating the reinvestment zone and project facilities;
(J) the amount of any contributions made by the municipality or county from general revenue for the
implementation of the project plan;
(K) the costs of school buildings, other educational buildings, other educational facilities, or other
buildings owned by or on behalf of a school district, community college district, or other political
subdivision of this state; and
(L) payments made at the discretion of the governing body of the municipality or county that the
governing body finds necessary or convenient to the creation of the zone or to the implementation of the
project plans for the zone.
COLLEYVILLE TIF
PROJECT PLAN
Total Non TIF TIF
Project Cost Cost Cost
S H 26 Improvements raised medians curb and
gutter drainage street lighting landscaping
traffic signals water and sanitary sewer 6 350 000 500 000 4 850 000
Hall Johnson Road Improvements roadway
construction R O W acquisition drainage utility
adjustments landscaping etc 3 300 000 400 000 900 000
Main Street Improvements paving drainage
utilities signage street lighting landscaping etc 700 000 700 000
Church Street Improvements paving drainage
utilities traffic signal signage street lighting
landscaping etc 00 000 00 000
Downtown Area Improvements streets land
public parking bridge work sidewalks planning
and engineering etc 2 200 000 2 200 000
Riverwalk Drive Improvements paving drainage
utilities signage street lighting landscaping etc 200 000 200 000
Bluebonnet Road Improvements paving drainage
utilities signage street lighting landscaping etc 750 000 80 000 670 000
Bogart Road Improvements paving drainage
utilities signage street lighting landscaping etc 780 000 80 000 600 000
Tinker Sanders Intersection Improvements
paving drainage utility adjustments signage
street lighting traffic signal landscaping etc 220 000 220 000
City Hall 3 500 000 3 500 000
Plaza 2 734 360 2 734 360
Public Parking Structure 2 20 960 2 20 960
Storm Water Detention 200 000 200 000
Library 740 000 500 000 240 000
Police Station 0
Fire Station 493 500 1493 500
Public Parking Lots Land and Engineering 3 0 80 3 0 80
School Improvements 7 938 690 7 938 690
Professional services engineering planning
inspection testing etc 650 000 650 000
Total 39 988 690 4 660 000 35 328 690
ATTACHMENT THREE
EXHIBIT "A"
Colleyville TIF #1 (Colleyville TIF)
Amended Project Plan and Reinvestment Zone Financing Plan
Amendment to Ordinance 0-98-1131, Ordinance 0-02- 1324, and Ordinance
0-03-1402
Introduction
In 1998 the City of Colleyville established TIF #1 (Colleyville TIF) pursuant to
Ordinance 0-98-1124 and amended by Ordinance 0-98- 1131 providing for a Tax
Increment Financing (TIF) district encompassing 633 acres along Colleyville
Boulevard (State Highway 26) with a base value of $75,821,735 and scheduling to
expire on 12/31/2030. The original project plan and reinvestment zone financing
plan adopted pursuant to Ordinance 0-98-1132 and later amended by Ordinance O-
02-1324 and Ordinance 0-03-1402 outlined more than $27 million in public projects
and $7.9 million in Grapevine-Colleyville Independent School District (GCISD)
school improvements, with the purpose of benefiting the City, its residents and
property owners.
All taxing entities elected to participate at 100% of their respective tax rates with a
few notable limitations.
1. GCISD elected to participate at 100% of its Maintenance and Operation rate
with 74% being dedicated to $27 million worth of general public
improvements and the remaining 26% dedicated to the $7.9 million worth of
GCISD school improvements.
2. Tarrant County capped participation at $4.35 million dollars.
3. Tarrant County Hospital District capped participation at $3.85 million.
Initial projects included; Improvements to the Village at Colleyville, general
roadway improvements, SH26 improvements, school improvements, a new city hall,
a library, a fire station and other miscellaneous improvements. To date, the TIF
has exceeded the original projections and has nearly funded all of the initial
projects identified in the project and financing plan. However, additional projects
have been identified since the TIF's inception that could leverage private investment
and provide the City with additional benefits.
With this understanding, and in accordance with Sec. 311.011 (e) of the Texas Tax
Code, the Board of Directors seek to amend the project plan and reinvestment zone
financing plan to include additional public infrastructure projects and an economic
development TIF grant program with the purpose of benefiting the City, its
residents, and property owners.
The following pages outline the amendments to the original project plan and
reinvestment zone financing plan adopted pursuant to Ordinance 0-98-1132, and
later amended by Ordinance 0-02-1324 and Ordinance 0-03-1402. All plans
previously approved by the City Council pursuant to 0-98-1132, Ordinance 0-02-
1324, and Ordinance 0-03-1402 will continue in effect except to the extent
specifically amended or revised by the following amendments.
Colleyville TIF #1 Amended Plan
Boundary
The initial Colleyville TIF #1 boundary encompassed approximately 633 acres along
State Highway 26 (SH26) stretching from its southern most point at Cheek-Sparger
Road to its northern most point near John McCain Road. A map of the original
boundary as approved in 1998 is attached as Attachment 1.
The expanded boundary follows a very similar path but includes; approximately 20
new parcels near the intersection of Cheek-Sparger Road and Wayne drive, 26
parcels near the intersection of Cheek-Sparger Road and State Highway 26 (SH26),
Bluebonnet Hills Memorial park, 15 parcels in Glade Points Center at the
intersection of Highway 121 and Glade Road, and a number of City owned parcels
south of State Highway 26 (SH26) and east of Longwood Drive. A map of the
expanded boundary with new properties highlighted and a list of all properties to be
added to the zone are attached as Attachment 2. The majority of the property to
be added to the TIF is currently vacant underutilized land, while the remaining is
comprised of commercial space. A map of the current land use for the TIF is
attached as Attachment 3.
Appraised Value
The estimated appraised value of the additional property to be added to the zone is
31,722,560, bringing the current total estimated appraised value to
360, 371,109.
Participation by Taxing Jurisdictions
Currently all taxing jurisdictions contribute 100% of their tax rate. It is anticipated
that Tarrant County and the Tarrant County Hospital District will continue to
participate at 100% until they hit their original cap, which is projected to occur in
2013 and will cease contributions to the TIF after that date unless an amendment
to their participation agreements is mutually agreed upon. The City of Colleyville
will continue to participate in the TIF at 100% of their tax rate as will the Tarrant
County College District. The GCISD will continue to contribute 100% of the
Maintenance and Operation rate only to the specific projects outlined in the original
project and financing plan approved in 1998.
Project Plan Amendments
To further leverage private investment within TIF #1, the Board of Directors hereby
establishes an Economic Development TIF Grant Program per Section 311.010 (h)
of the Texas Tax Code.
The objectives of the Economic Development TIF Grant Program are to promote
within the TIF: 1) development and diversification of the economy; 2) elimination of
unemployment and underemployment; and 3) development and expansion of
commerce. These objectives will be achieved by making grants and loans from the
tax increment fund of the TIF in an aggregate amount not to exceed the amount of
tax increment produced by the City and paid into the TIF fund for activities that
benefit the TIF and stimulate business and commercial activity within the TIF.
Upon the approval of the amended project plan and reinvestment zone financing
plan by the City Council the TIF Board of Directors shall have all the powers of the
municipality under Chapter 380, Local Government Code. The City Council shall
make final determination of all grant award amounts and awardees. Nothing
contained herein shall obligate the TIF Board or the City Council to provide grant
awards as this Economic Development TIF Grant Program does not constitute an
entitlement.
Additional projects to be added to the project plan and reinvestment zone financing
plan include:
Economic Development TIF Grant Program $ 17,256,185
Roadway Improvements $ 20,000,000
Trails and Public Amenities $ 5,500,000
Administrative Expenses $ 1,700, 000
Total New Project Costs $ 44,456,185
A map with the estimated location of public improvements to be financed by the
zone is attached as Attachment 4. Additional infrastructure and amenity
improvements may be added to the list as future development projects and related
opportunities present themselves. Project costs are intended as estimates only and
may vary from the amounts listed above; however the total amount of project costs
will not exceed $44,456,185.
Financing Plan Amendments
All of the estimated project costs outlined above will be funded on a pay as you go
basis through increment derived from the TIF district. The aggregate amount of all
economic development grants will be limited to the increment produced by the
municipality.
It is not anticipated that the TIF will issue any additional bonds to finance these
improvements.
It is estimated that the TIF will generate approximately $44.5 million in new
revenue for the remainder of the TIF term, including any unallocated increment
already generated by the TIF, for use on the additional projects. A year-by-year
estimate of the capture appraised value of the zone is attached as Attachment 5.
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 6a Agenda Date 7/2/2024 Number Ordinance O-24-2288
Type Ordinance
Department Community Development
Title
Request to appeal the decision of the Planning and Zoning Commission for consideration
of a Special Use Permit to allow for a carport on Lot 1, Block 1, Debrecht Addition,
located at 306 Van Oaks Drive, Case ZC24-008
Explanation
First Reading and Public Hearing
A super-majority vote is required for this item. The Planning and Zoning Commission
made a motion to approve the request at their June 10, 2024 meeting. However, the
motion failed by a vote of 3-2. A failed motion is considered a recommendation for
denial. When the Planning and Zoning Commission makes a recommendation of denial,
a favorable vote of three-fourths (3/4) of all members of the City Council is required for
approval of the request.
Lasso Works Cedar, the applicant, has submitted a request for a Special Use Permit to
allow for a carport on Lot 1, Block 1, Debrecht Addition, being approximately 0.45
acres, and zoned R-20 Single Family Residential.
Existing Conditions/Background: The subject property, 306 Van Oaks, is zoned R-
20 Single Family Residential. It is located on the west side of Van Oaks Drive. The
property is a platted lot and is developed with a single-family home.
SUP Request: The applicant is requesting approval of an SUP to allow for a carport.
C. Residential Carport Regulations – Carports located in zoning districts, which permit
single-family residential dwellings, shall comply with the regulations contained in this
section.
1. Approval by Special Use Permit Only: In accordance with the Special Use Permit
procedures contained in this Chapter of these zoning regulations, no carport shall be
built in the City of Colleyville without approval by the City Council for a Special Use
Permit to construct a carport in a zoning district that permits single family residential
dwellings.
2. Carport Standards: A carport shall comply with the following regulations, unless
the City Council in approving a Special Use Permit for a carport has imposed other
requirements necessary in the particular case to protect the public interests.
City of Colleyville Page 2
City Council Agenda Briefing 6a
a. Size: A carport shall not exceed 480 square feet in area. The longest dimension
on a carport shall not exceed 24 feet.
b. Height: A carport shall not exceed a maximum height of 15 feet. The height
shall be measured from the finished grade to the highest point of the roof.
c. Setbacks:
i. A carport located within ten (10) feet of the principal building shall comply
with the front, side and rear yard setbacks of the zoning district. The distance
shall be measured between the two closest points of the carport and principal
building.
ii. A carport located 10 feet or more from a principal building may extend into a
required side yard, provided all of the following conditions are satisfied:
(1) Every part of such carport is unenclosed except for necessary structural
supports;
(2) No part of the carport is less than five (5) feet from a side or rear lot line,
and
(3) The carport is located completely within the rear yard area as defined in
these zoning regulations
Special Use Permit Provision: Any request for a carport shall only be authorized after
approval of a Special Use Permit by the City Council using the procedures contained
elsewhere in the Land Development Code.
Analysis: The request is to allow for the construction of a new 272 square foot carport.
The carport will be 20 feet in length and be located 10 feet from the side property line.
The structure will be constructed on the side of the home using similar materials. The
carport meets all the minimum standards in the Land Development Code.
Plat Status: The property is platted as Lot 1, Block 1, Debrecht Addition.
DRC Review: The DRC reviewed the request during their May 20, 2024 meeting and
provided the following comments.
1. Please provide an updated setback for the carport. One plan shows the setback at
10’ and the other shows it at a 7’ setback. What is the setback from the waves?
The posts?
The applicant provided updated exhibits on May 23, 2024.
Drainage: NA
City of Colleyville Page 3
City Council Agenda Briefing 6a
Surrounding Development: The properties to the north are zoned PUD-R, Planned
Unit Development - Residential and are improved with single-family homes. The
properties to the east and west are zoned R-20 Single Family Residential and improved
with single-family homes. The property to the south is zoned R-40 Single Family
Residential and improved with single-family homes.
Public Notification: Staff mailed notices to all property owners within 500 feet as well
as any Homeowners Associations within 1000 feet of the subject property regarding this
request. Grapevine-Colleyville ISD, where the subject property is located, was notified
per State law. Notice was published in the Fort Worth Star-Telegram as required by
State law and the Land Development Code.
Staff Recommendation: Staff recommends approval of the Special Use Permit.
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission made a motion to approve the request at their June 10, 2024 meeting.
However, the motion failed by a vote of 3-2.
Attachments
1. Appeal Request
2. Aerial Map
3. Zoning Map
4. Future Land Use Map
5. Site Plan Exhibit
6. Carport Exhibit
7. Architectural Exhibit
8. Additional Exhibits
9. Notification Letter
10. Notification Map
11. Notification List
12. Letter 1 - Anonymous
13. Ordinance O-24-2288
From:Daniel Crumpton
To:Jackie Reyff
Cc:Ben Bryner; Kristopher Potts; Christopher Pham
Subject:Re: Case ZC24-008 306 Van Oaks SUP Carport
Date:Wednesday, June 12, 2024 4:14:53 PM
Good afternoon Jackie,
I did message the homeowner after Monday's meeting and we would like to proceed with an
appeal to the city council for the carport.
Thank You,
Daniel Crumpton
Lasso Works Cedar
(940) 395-1560
daniel@lassoworkscedar.com
www.lassoworkscedar.com
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Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
ZC24-008
306 Van Oaks Dr
Aerial Map
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R-10
R-20
R-20
R-40
R-20
PUD-R
R-20 R-40
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
ZC24-008
306 Van Oaks Dr
Zoning Map
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Residential
Open Space; Parks
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
ZC24-008
306 Van Oaks Dr
Future Land Use Map
2610 Woodstock Dr • Lufkin, TX 75904
Tel: 512.917.8444 • TX REG. F-16998
DWH ENGINEERING LLCDonald W. Hensley02/12/2024KEY NOTES:1.EXISTING STRUCTURE/WALL2.EXISTING SLOPED ROOF3.6X6 POSTS4.4X12 MAIN SUPPORT BEAM5.2X6 RAFTER , 24" OC (TYP)6.2x6 LEDGER BOARD7.1X6 ROOF DECKINGGENERAL NOTES1.DECKING AND TRIM NOT SHOWN FOR CLARITY IN VIEWS.2.POST AND BEAM SIZING BASED ON WESTERN RED CEDAR, #2 OR BETTERGRADE WITH NO VISIBLE DEFECTS THAT WOULD AFFECT STRUCTURALINTEGRITY.3.LOAD CALCULATIONS MATERIAL PROPERTIES:a. MODULUS OF ELASTICITY - 1X106 PSIb.EXTREME FIBER STRESS IN BENDING - 700 PSIc.TENSION PARALLEL TO GRAIN - 425 PSId.HORIZONTAL SHEAR - 155 PSIe.COMPRESSION PARALLEL TO GRAIN - 650 PSIf.COMPRESSION PERPENDICULAR TO GRAIN - 425 PSIg.ROOF LOAD - 10 PSF DEAD LOAD AND 5 PSF LIVE LOADSCOPE OF WORKMaterials:All wood used in construction is 100% Western Red Cedar, graded #2 or better.Concealed members may be pine of same nominal dimensions. Materialapplications with sizes are:2x6 rafters spaced <24" O.C.1x6 soffit trim and bracing2x6 ledger board1x4 trim4x12 support beams6x6 posts to support the 4x12 beam and roof load6"X1" Cedar deckingAsphalt composite shingles to match home roofing34" Galvanized nails for shingles and flashingGRK 38 ” x 6, 10 and 12-inch structural screwsMain Support Posts:2-6x6 posts will support the beam supporting the outer end of the cover. Postswill be attached to the new concrete patio above the concrete footings per"Detail B".Shed Cover:The cover will have 6x6 posts installed as stated in the post section with 4x12beam as main support for the 2x6 rafters. The posts and the 4X10 beams willhold the 2x6 rafters for the shed roof. Rafters will be wind bracing strapped tosupport beam. The slope of the gable roof will be less than 1:12, with drideckunderlayment and roll asphalt roof to match the home shingles color as closelyas possible.
2610 Woodstock Dr • Lufkin, TX 75904
Tel: 512.917.8444 • TX REG. F-16998
DWH ENGINEERING LLCDonald W. Hensley02/12/2024KEY NOTES:1.EXISTING STRUCTURE/WALL2.NEW 4" (MIN.) CONCRETE SLAB3.NEW 18"x 18"x24" PIERS LOCATED AS SH0WN.4.SEALED EXPANSION JOINTGENERAL NOTES1.3000 PSI CONCRETE2.#3 REBAR, 18" OC EACH DIRECTION3.PIERS HAVE 2 LAYERS OF #3 REBAR, 8" OC EACH DIRECTION WITH 4VERTICAL TIES THAT CONNECT TO SLAB REBAR.4.CONCRETE IS 4" THICK, MINIMUM, POURED ON 4" SELECT FILL,COMPACTED IN 2 LIFTS.5.BOTTOM OF PIERS TO BE ON UNDISTURBED OR WELL COMPACTEDEARTH.6.CONTRACTOR TO COORDINATE WITH AND VERIFY FINAL DIMENSIONSAND SLAB LOCATION WITH HOME OWNER AND COVER CONTRACTOR.
NOTICE OF PUBLIC HEARING
«Owner_Name»
«Owner_Address»
«Owner_City» «Owner_Zip»
The City of Colleyville has scheduled public hearings concerning the below referenced request on the
following dates and location:
Planning and Zoning Commission Meeting: Monday, June 10, 2024 at 7:00 p.m.
City Council Meetings: Tuesday, July 2, 2024 & Tuesday, July 16, 2024 at 7:00 p.m.
3rd floor of City Hall, 100 Main Street, Colleyville, Texas
Request: Consideration of a Special Use Permit to allow for a carport on Lot 1,
Block 1, Debrecht Addition.
Zoning Case:ZC24-008
Applicant:Lasso Works Cedar
Owner: Bryan and Joy Corbell Revocable Trust
Location:306 Van Oaks Drive
Property Description:Lot 1, Block 1, Debrecht Addition
Present Zoning:R-20 Single Family Residential
This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written
notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will
be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice.
All interested persons are encouraged to attend the public hearing and express their opinions on the zoning
change request. If you are unable to attend, but wish to have your opinions made a part of the public record,
please submit written comments prior to the public hearing, to the address or email below:
Community Development Department
City of Colleyville
100 Main Street
Colleyville, TX 76034
Citizenletters@colleyville.com
NOTICE OF PUBLIC HEARING
If the property owners of 20% or more of the land within the 200 foot notification area file a written protest
prior to the public hearing, State law provides that the approval of the zoning change request shall require
the approval of a super majority vote by City Council.
The application is on file for public examination in the Community Development Department at 100 Main
Street, Colleyville, Texas 76034. A brief project description can be found online on the Agenda Packet and
Active Development Case map (please use your phone’s camera to scan QR code below):
For additional information, please contact the Community Development Department at 817.503.1050.
Please reference the zoning case number when requesting information.
Christopher Pham
Planner
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307
317
404
308
302
6301
201
6304
6300
6004
301
311
303
318
6101
6099
6104
6205
401
408 400
300
6017 6021
6300
REMINGTONPKWYCHESTNUT BND
QUAILSPATHHAYS CTCHAMPIONWAYPOLO
C
T
BETTINGER DRV I N T A G E CTKENTUCKY CTCOLTS NECK DRMORNINGSTAR CT
CHAPARRAL ST
OAKLAWN DR
POLO TR
DERBY DRVAN OAKS DR
Parcels to be notified
Buffer
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
ZC24-008
306 Van Oaks Dr
Notification Map
1
Notifiaction List
Owner Name Situs Address
LAPPO, ERICA 213 OAKLAWN DR
CONOVER STEPHEN C 404 VINTAGE CT
HELMS, JUDITH ANN 306 VAN OAKS DR
CISEK, KIMBERLY 211 POLO TR
JOHN AND CHARLOTTE KEANY LIVING 203 POLO TR
JENSEN, GEOFFREY 311 MORNINGSTAR CT
COLLIER, MICHAEL 319 POLO TR
ADAMS, MATTHEW 205 OAKLAWN DR
ABREU, ADRIANO 322 OAKLAWN DR
OSBORN, GEORGE 316 CHESTNUT BEND
LOHOEFER, CONRAD 313 OAKLAWN DR
MOLOIAN, JOHN 6407 CHAMPION WAY
PUTLAK, WAYNE A 409 POLO CT
LAPIER, DANIEL 305 VAN OAKS DR
CHURCH, GUY 205 VAN OAKS DR
PLORIN, MARK 204 VAN OAKS DR
NAPIERALSKI, JOHN 315 MORNINGSTAR CT
SIVLEY, THOMAS R 304 VAN OAKS DR
DAVIS, GENEVIEVE 401 VINTAGE CT
SANDY, TAYLOR 300 VAN OAKS DR
LEWIS, CLINTON W 307 POLO TR
NHERERA, LEO 309 OAKLAWN DR
SMYTH, EDWARD M 308 CHESTNUT BEND
DELONG, BRADLEY 303 POLO TR
SWINDLE, AMBER L 210 OAKLAWN DR
LEHNER, LESLEY 405 POLO CT
JIM & DENISE MCKNIGHT REVOCABLE 207 POLO TR
WEINSTEIN, JENNIFER 317 OAKLAWN DR
LEWIS, LARRY T 209 OAKLAWN DR
HARRISON, MACLYN F 206 OAKLAWN DR
RYBACK, JENNIFER 305 OAKLAWN DR
OMAR R SAMANIEGO AND PRISCILLA 304 CHESTNUT BEND
SHERMAN, ROBERT 208 VAN OAKS DR
PUTNAM, ROBERT Y 315 POLO TR
ESEMUEDE, JOHN 214 OAKLAWN DR
IDOL, WALTER SMALL 6201 REMINGTON PKWY
HANSEN, GREGG 314 OAKLAWN DR
LAROVERE, RALPH D 306 OAKLAWN DR
HOPKINS, PAIGE N 308 VAN OAKS DR
HENDERSON, WILLIAM 312 CHESTNUT BEND
GANAWAY, ANGELA 310 OAKLAWN DR
KITTLE, DANA 400 POLO CT
SIMPSON, GREGORY 209 VAN OAKS DR
BALLEJOS, CHRISTOPHER 307 MORNINGSTAR CT
KING, MICHAEL 404 POLO CT
HENDERSON, MARK S 302 OAKLAWN DR
KING, BRIAN 6301 DERBY DR
COSTANTINI, ANDREW 201 OAKLAWN DR
PINCKNEY-MAAS, SHERYL 6300 REMINGTON PKWY
ORR, GENE 301 OAKLAWN DR
PRYOR, ANDREW L 311 POLO TR
SQUIRES, STEVEN 303 MORNINGSTAR CT
HARRIS, BRANDON 318 OAKLAWN DR
BELL, CARLA 6205 REMINGTON PKWY
SALDIVIA, GALO D 401 POLO CT
WOODDELL, CHARLES 400 VINTAGE CT
EDEN ROAD TRUST 300 CHESTNUT BEND
REMINGTON PARK ADDITION COURTESY NOTICE
GRAPEVINE COLLEYVILLE ISD STATE REQUIRED
LASSO WORKS CEDAR APPLICANT
From:
To:Citizen Letters
Subject:Zoning change request ZC24-008
Date:Tuesday, May 28, 2024 2:13:42 PM
Hi!
I am writing because there is a zoning request sign in my neighbors yard, 306 Van Oaks Colleyville TX 76034.
I am against this and would like to remain anonymous bc of how close we live to them.
They have been doing work on the house since October and have told us face to face that they didn’t get permits.
They added a rock sidewalk to their yard which significantly impacted the rainwater drainage in our yard. Our
entire yard was soaked, at least a foot down for at least two months this spring because of the unpermited work they
did. It caused several of our trees and landscape to die, we were over run with mosquitos, it killed a significant
amount of our grass. We have not had issues with this until they moved in and did the rock work.
This car port will also significantly impact the drainage to the house on the other side of them. From what I have
seen, I don’t trust that they will do a thorough job to prevent future drainage issues.
The owner of 306 Van oaks told us that he wasn’t going to get permits for any of the work he was having done. Our
other neighbor, informed him that they were renovating their house and so the city would be out quite frequently.
Only then did he request a permit. He began prep work before he even applied for the permit, such as moving the
AC unit.
They have not been honest about renovations, such as telling us that there were not going to put up a fence between
our yard (we already have a beautiful rod iron fence with beautiful flowering vines between our yard), and we came
home one day to fence construction. I will attach pictures of how unsightly the fence is and how it left two feet of
yard that we are unable to attend to now. The owners of 306 Van Oaks have already flipped another house in
Colleyville in the past two years, and quickly moved out. This causes me to believe that they may be planning on
doing this with this house. Colleyville is not an area that needs quick flipped houses. Colleyville is established and
full of quality everything (houses, streets, parks, etc) we cannot begin to allow things like a carport to start bringing
down the property value and beautiful ethics that Colleyville offers. I believe that a carport will significantly
decrease the property values on our street. Carports are unsightly, debris, trash, and other items that should be stored
in the garage, end up being stored in the carport, which is visible from the road. Our street is beautiful and serves as
a common walking trail for families all around our area. On any given day, I see at least a minimum of 20
families/individuals who do not live on our street, walking, jogging, riding bikes, and walking their dogs. It is
obvious that they enjoy the tranquility and niceness of our street. Having an unsightly carport would greatly bring
down the beautiful aesthetics and nature of our street.
Allowing them to add a carport would be the beginning to a slippery slope towards the decline of the peaceful and
quality aesthetic that living in Colleyville brings.
Thank you for your time and please consider the points I’ve made!
ORDINANCE O-24-2288
AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING
MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE
ZONING ON APPROXIMATELY 0.45 ACRES, BEING LOT 1, BLOCK 1,
DEBRECHT ADDITION, LOCATED AT 306 VAN OAKS DRIVE, BY
AUTHORIZING A SPECIAL USE PERMIT TO ALLOW FOR A CARPORT;
PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS ($2,000.00) AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, the City of Colleyville has received an application for a Special
Use Permit to allow for a Carport under Case No. ZC24-008; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to amend the City’s zoning ordinance; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration to, among other things, the character of the City’s
zoning districts and their peculiar suitability for particular uses,
with a view to conserving the value of buildings and encouraging
the most appropriate use of land throughout the City; and
WHEREAS, the City Council is of the opinion that the change in zoning
provided for herein should be made, in compliance with the City
Charter, and state law with reference to changes to zoning
classifications under the City’s zoning ordinance and zoning map,
having given the requisite notices required by law and having
held public hearings affording all interested persons and
property owners a full and fair opportunity to be heard.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
authorizing a Special Use Permit for a Carport on 0.45 acres,
being Lot 1, Block 1, Debrecht Addition, located at 306 Van Oaks
Drive, as depicted on the attached as Exhibit “A”.
Sec. 2.THAT the above described tract of land shall be used only in the
manner and for the purposes provided by the Comprehensive
Ordinance O-24-2288
Page 2 of 3
Zoning Ordinance of the City of Colleyville as heretofore
amended, and as amended herein.
Sec. 3.THAT the above described tract of land shall be subject to the
following conditions:
1. GENERAL
a. The Special Use Permit shall allow a carport being 20 feet
in length and 272 square feet in area.
b. It shall be generally consistent with the site plan and as
depicted on the attached Exhibit “B”.
c. All requirements of the Land Development Code shall be
met, except where amended herein.
Sec. 4.THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the same
penalty as provided for in the Comprehensive Zoning Ordinance
of the City of Colleyville, and upon conviction shall be punishable
by a fine not to exceed the sum of Two Thousand Dollars
($2,000.00) for each offense.
Sec. 5.THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Sec. 6.THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Sec. 7.THAT this ordinance shall take effect immediately from and after
its passage subject to the publication of the caption, as the law
or charter in such cases may provide.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 2nd day of July
2024.
Ordinance O-24-2288
Page 3 of 3
The second reading and public hearing being conducted on the 16th day of July
2024.
PASSED AND APPROVED BY A VOTE OF _ AYES, _ NAYS, AND _ ABSTENTIONS
ON THIS THE 16TH DAY OF JULY 2024.
Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye
Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye
Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Aye
Kimberly Holt Gunderson, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Bobby Lindamood
City Secretary Mayor
APPROVED AS TO FORM:
Whitt Wyatt
City Attorney
Exhibit “A” - Location and Zoning Map
MLPUDR CC2
Exhibit “B” – Carport Exhibit
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 6b Agenda Date 7/2/2024 Number Ordinance O-24-2289
Type Ordinance
Department Community Development
Title
Amending Exhibit B of Ordinance O-21-2179 for the purpose of deleting the local
amendment to Section 1003, Interceptors and Separators, of the adopted 2018 edition
of the International Plumbing Code and adopting the original language of Section 1003
as published in the 2018 edition of the International Plumbing Code; amending Section
18-19(b) of the Code of Ordinances
Explanation
First Reading and Public Hearing
This item seeks approval to amend Exhibit B of the local amendment to Section 1003,
adopted by Ordinance O-21-2179, when the City adopted the 2018 editions to the
International Building Code (IBC), International Residential Code (IRC), International
Energy…. Code (IECC), 2020 National Electric Code, International Plumbing Code (IPC).
International Fuel Gas Code (IFGC), International Mechanical Code (IMC), International
Fire Code (IFC), International Swimming Pool and Spa Code (ISPSC), and International
Existing Building Code (IEBC).
City staff found Chapter 10, Section 1003.1 through 1003.10 were removed by
amendment and replaced with the City of Colleyville Fats, Oils, and Grease (FOG)
Manual and Policy. Research has found this manual was intended to be based on a
similar manual from Southlake. However, the manual or associated policy was never
created. As this section was removed, the City has no restriction regarding the
discharge of fats, oils, grease, sand, or any other debris into the City sewer. Approval of
the amendment will restore the original wording ([…] 1003.10 Access and maintenance
of interceptors and separators. Access shall be provided to each interceptor and
separator for service and maintenance. Interceptors and separators shall be maintained
by periodic removal of accumulated grease, scum, oil, or other floating substances and
solids deposited in the interceptor or separator.) as found in the 2018 International
Plumbing Code, and provide the City with the ability to enforce discharge restrictions.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
City of Colleyville Page 2
City Council Agenda Briefing 6b
1.Section 1003 IPC
2.Ordinance O-24-2289
Attachments
SECTION 1003
INTERCEPTORS AND SEPARATORS
1003.1 Where required.
Interceptors and separators shall be provided to prevent the discharge of oil, grease, sand and other
substances harmful or hazardous to the public sewer, the private sewage system or the sewage
treatment plant or processes.
1003.2 Approval.
The size, type and location of each interceptor and of each separator shall be designed and installed
in accordance with the manufacturer’s instructions and the requirements of this section based on
the anticipated conditions of use. Wastes that do not require treatment or separation shall not be
discharged into any interceptor or separator.
1003.3 Grease interceptors.
Grease interceptors shall comply with the requirements of Sections 1003.3.1 through 1003.3.8.
1003.3.1 Grease interceptors and automatic grease removal devices required.
A grease interceptor or automatic grease removal device shall be required to receive the drainage
from fixtures and equipment with grease-laden waste located in food preparation areas, such as in
restaurants, hotel kitchens, hospitals, school kitchens, bars, factory cafeterias and clubs. Fixtures
and equipment shall include pot sinks, prerinse sinks; soup kettles or similar devices; wok stations;
floor drains or sinks into which kettles are drained; automatic hood wash units and dishwashers
without prerinse sinks. Grease interceptors and automatic grease removal devices shall receive
waste only from fixtures and equipment that allow fats, oils or grease to be discharged. Where lack
of space or other constraints prevent the installation or replacement of a grease interceptor, one or
more grease interceptors shall be permitted to be installed on or above the floor and upstream of
an existing grease interceptor.
1003.3.2 Food waste disposers restriction.
A food waste disposer shall not discharge to a grease interceptor.
1003.3.3 Additives to grease interceptors.
Dispensing systems that dispense interceptor performance additives to grease interceptors shall
not be installed except where such systems dispense microbes for the enhancement of aerobic
bioremediation of grease and other organic material, or for inhibiting growth of pathogenic
organisms by anaerobic methods. Such microbial dispensing systems shall be installed only where
the grease interceptor manufacturer’s instructions allow such systems and the systems conform
to ASME A112.14.6. Systems that discharge emulsifiers, chemicals or enzymes to grease
interceptors shall be prohibited.
1003.3.4 Grease interceptors and automatic grease removal devices not required.
A grease interceptor or an automatic grease removal device shall not be required for individual
dwelling units or any private living quarters.
1003.3.5 Hydromechanical grease interceptors, fats, oils and greases disposal
systems and automatic grease removal devices.
Hydromechanical grease interceptors; fats, oils, and greases disposal systems and automatic grease
removal devices shall be sized in accordance with ASME A112.14.3, ASME A112.14.4, ASME
A112.14.6, CSA B481.3 or PDI G101. Hydromechanical grease interceptors; fats, oils, and
greases disposal systems and automatic grease removal devices shall be designed and tested in
accordance with ASME A112.14.3, ASME A112.14.4, CSA B481.1, PDI G101 or PDI G102.
Hydromechanical grease interceptors; fats, oils, and greases disposal systems and automatic grease
removal devices shall be installed in accordance with the manufacturer’s instructions. Where
manufacturer’s instructions are not provided, hydromechanical grease interceptors; fats, oils, and
greases disposal systems and automatic grease removal devices shall be installed in compliance
with ASME A112.14.3, ASME A112.14.4, ASME A112.14.6, CSA B481.3 or PDI G101.
1003.3.5.1 Grease interceptor capacity.
Grease interceptors shall have the grease retention capacity indicated in Table 1003.3.5.1 for the
flow-through rates indicated.
TABLE 1003.3.5.1
CAPACITY OF GREASE INTERCEPTORSa
TOTAL FLOW-
THROUGHRATING (gpm)GREASE RETENTIONCAPACITY (pounds)
4 8
6 12
7 14
9 18
10 20
12 24
14 28
15 30
18 36
20 40
25 50
35 70
50 100
75 150
100 200
For SI: 1 gallon per minute = 3.785 L/m, 1 pound = 0.454 kg.
1. a.For total flow-through ratings greater than 100 (gpm), double the flow-through rating to determine the grease retention capacity
(pounds).
1003.3.5.2 Rate of flow controls.
Grease interceptors shall be equipped with devices to control the rate of water flow so that the
water flow does not exceed the rated flow. The flow-control device shall be vented and terminate
not less than 6 inches (152 mm) above the flood rim level or be installed in accordance with the
manufacturer’s instructions.
1003.3.6 Automatic grease removal devices.
Where automatic grease removal devices are installed, such devices shall be located downstream
of each fixture or multiple fixtures in accordance with the manufacturer’s instructions. The
automatic grease removal device shall be sized to pretreat the measured or calculated flows for all
connected fixtures or equipment. Ready access shall be provided for inspection and maintenance.
1003.3.7 Gravity grease interceptors and gravity grease interceptors with fats,
oils, and greases disposal systems.
The required capacity of gravity grease interceptors and gravity grease interceptors with fats, oils,
and greases disposal systems shall be determined by multiplying the peak drain flow into the
interceptor in gallons per minute by a retention time of 30 minutes. Gravity grease interceptors
shall be designed and tested in accordance with IAPMO/ANSI Z1001. Gravity grease interceptors
with fats, oils, and greases disposal systems shall be designed and tested in accordance with ASME
A112.14.6 and IAPMO/ANSI Z1001. Gravity grease interceptors and gravity grease interceptors
with fats, oils, and greases disposal systems shall be installed in accordance with manufacturer’s
instructions. Where manufacturer’s instructions are not provided, gravity grease interceptors and
gravity grease interceptors with fats, oils, and greases disposal systems shall be installed in
compliance with ASME A112.14.6 and IAPMO/ANSI Z1001.
1003.3.8 Direct connection.
The discharge piping from a grease interceptor shall be directly connected to the sanitary drainage
system.
1003.4 Oil separators required.
At repair garages where floor or trench drains are provided, car washing facilities, factories where
oily and flammable liquid wastes are produced and hydraulic elevator pits, oil separators shall be
installed into which oil-bearing, grease-bearing or flammable wastes shall be discharged before
emptying into the building drainage system or other point of disposal.
Exception: An oil separator is not required in hydraulic elevator pits where an approved alarm
system is installed. Such alarm systems shall not terminate the operation of pumps utilized to
maintain emergency operation of the elevator by fire fighters.
1003.4.1 Separation of liquids.
A mixture of treated or untreated light and heavy liquids with various specific gravities shall be
separated in an approved receptacle.
1003.4.2 Oil separator design.
Oil separators shall be listed and labeled, or designed in accordance with Sections
1003.4.2.1 and 1003.4.2.2.
1003.4.2.1 General design requirements.
Oil separators shall have a depth of not less than 2 feet (610 mm) below the invert of the discharge
drain. The outlet opening of the separator shall have not less than an 18-inch (457 mm) water seal.
1003.4.2.2 Garages and service stations.
Where automobiles are serviced, greased, repaired or washed or where gasoline is dispensed, oil
separators shall have a capacity of not less than 6 cubic feet (0.168 m3) for the first 100 square feet
(9.3 m2) of area to be drained, plus 1 cubic foot (0.028 m3) for each additional 100 square feet (9.3
m2) of area to be drained into the separator. Parking garages in which servicing, repairing or
washing is not conducted, and in which gasoline is not dispensed, shall not require a separator.
Areas of commercial garages utilized only for storage of automobiles are not required to be drained
through a separator.
1003.5 Sand interceptors in commercial establishments.
Sand and similar interceptors for heavy solids shall be designed and located so as to be provided
with ready access for cleaning, and shall have a water seal of not less than 6 inches (152 mm).
1003.6 Clothes washer discharge interceptor.
Clothes washers shall discharge through an interceptor that is provided with a wire basket or
similar device, removable for cleaning, that prevents passage into the drainage system of
solids 1/2 inch (12.7 mm) or larger in size, string, rags, buttons or other materials detrimental to the
public sewage system.
Exceptions:
1.1.Clothes washers in individual dwelling units shall not be required to discharge through an
interceptor.
2.2.A single clothes washer designed for use in individual dwelling units and installed in a
location other than an individual dwelling unit shall not be required to discharge through an
interceptor.
1003.7 Bottling establishments.
Bottling plants shall discharge process wastes into an interceptor that will provide for the
separation of broken glass or other solids before discharging waste into the drainage system.
1003.8 Slaughterhouses.
Slaughtering room and dressing room drains shall be equipped with approved separators. The
separator shall prevent the discharge into the drainage system of feathers, entrails and other
materials that cause clogging.
1003.9 Venting of interceptors and separators.
Interceptors and separators shall be designed so as not to become air bound. Interceptors and
separators shall be vented in accordance with one of the methods in Chapter 9.
1003.10 Access and maintenance of interceptors and separators.
Access shall be provided to each interceptor and separator for service and maintenance.
Interceptors and separators shall be maintained by periodic removal of accumulated grease, scum,
oil, or other floating substances and solids deposited in the interceptor or separator.
ORDINANCE O-O-24-2289
AMENDING EXHIBIT B OF ORDINANCE O-21-2179 FOR THE PURPOSE
OF DELETING THE LOCAL AMENDMENT TO SECTION 1003,
INTERCEPTORS AND SEPARATORS, OF THE ADOPTED 2018 EDITION
OF THE INTERNATIONAL PLUMBING CODE AND ADOPTING THE
ORIGINAL LANGUAGE OF SECTION 1003 AS PUBLISHED IN THE
2018 EDITION OF THE INTERNATIONAL PLUMBING CODE;
AMENDING SECTION 18-19(B) OF THE CODE OF ORDINANCES TO
REFERENCE THE AMENDMENT ADOPTED HEREIN AND PROVIDE FOR
THE RECORDING OF SUCH AMENDMENT AS A PUBLIC RECORD;
REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; PROVIDING
THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE
WHEREAS,The City of Colleyville, Texas is a home rule city acting under
its charter adopted by the electorate pursuant to Article XI,
Section 5 of the Texas Constitution and Chapter 9 of the Local
Government Code; and
WHEREAS, The City Council of the City of Colleyville deems it necessary
to adopt requirements governing requirements for the
installation and maintenance of plumbing systems, including
requirements for materials, in order to protect the health,
safety and welfare of the citizens of the City of Colleyville; and
WHEREAS, On October 19, 2021, the City Council adopted Ordinance O-
21-2179, which among other international codes, adopted the
2018 version of the International Plumbing Code (the “2018
IPC”) with certain local amendments as set forth in Exhibit B
of the same Ordinance; and
WHEREAS, The City Council deems it necessary to amend Exhibit B of
Ordinance O-21-2179 by deleting the local amendment
previously adopted for Section 1003 of the 2018 IPC, entitled
“Interceptors and Separators”, and adopting the original
language of the same section found in the 2018 IPC.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the City of Colleyville hereby amends Exhibit B to
Ordinance O-21-2179 by deleting the local amendment
previously adopted for Section 1003 of the 2018 version of the
International Plumbing Code, entitled “Interceptors and
Separators”, and adopting the original language of Section
Ordinance O-24-2289
Page 2 of 4
1003 as published in the 2018 version of the International
Plumbing Code.
Sec. 2. THAT save and except the amendment adopted in Section 1 of
this Ordinance, the local amendments adopted in Exhibit B of
Ordinance O-21-2179 shall remain in full force and effect.
Sec. 3. THAT the Section 18-19(b) of the Code of Ordinances shall be
amended to read as follows:
“Sec. 18-19 International Plumbing Code Adopted; Local
Amendments.
[...]
(b) The 2018 edition of the International Plumbing Code is
hereby amended as set forth in the City's local amendments
thereto adopted by Ordinance O-21-2179 and Ordinance O-24-
2289. A copy of the local amendments referenced in this
section shall be kept on file and available for inspection by the
public in the office of the building official.”
Sec. 4. THAT this ordinance shall be cumulative of all provisions of
ordinances of the City of Colleyville, Texas, except where the
provisions of this ordinance are in direct conflict with the
provisions of such ordinances, in which event the conflicting
provisions of such ordinances are hereby repealed.
Sec. 5. THAT it is hereby declared to be the intention of the City
Council that the phrases, clauses, sentences, paragraphs and
sections of this ordinance are severable, and if any phrase,
clause, sentence, paragraph or section of this ordinance shall
be declared unconstitutional by the valid judgment or decree
of any court of competent jurisdiction, such unconstitutionality
shall not affect any of the remaining phrases, clauses,
sentences, paragraphs and sections of this ordinance, since the
same would have been enacted by the City Council without the
incorporation in this ordinance of any such unconstitutional
phrase, clause, sentence, paragraph or section. It is not the
intention of this ordinance to conflict in any way with the
Plumbing License Law of Texas.
Sec. 6. THAT any person, firm or corporation who violates, disobeys,
omits, neglects or refuses to comply with or who resists the
Ordinance O-24-2289
Page 3 of 4
enforcement of any of the provisions of this ordinance shall be
fined not more than Two Thousand Dollars ($2,000.00) for all
violations involving zoning, fire safety or public health and
sanitation, including dumping or refuse, and shall be fined not
more than Five Hundred Dollars ($500.00) for all other
violations of this ordinance. Each day that a violation is
permitted to exist shall constitute a separate offense.
Sec. 7. THAT all rights and remedies of the City of Colleyville are
expressly saved as to any and all violations of the provisions
of any ordinances affecting the installation and maintenance of
systems which have accrued at the time of the effective date
of this ordinance; and, as to such accrued violations and all
pending litigation, both civil and criminal, whether pending in
court or not, under such ordinances, same shall not be affected
by this ordinance but may be prosecuted until final disposition
by the courts.
Sec. 8. THAT this ordinance shall take effect immediately from and
after its passage.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 2nd day of July
2024.
The second reading and public hearing being conducted on the 16th day of
July 2024.
PASSED AND APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 16TH
DAY OF JULY 2024.
Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye
Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye
Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Aye
Kimberly Holt Gunderson, Place 5 Aye
Ordinance O-24-2289
Page 4 of 4
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Bobby Lindamood
City Secretary Mayor
APPROVED AS TO FORM:
Whitt Wyatt
City Attorney
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 7a Agenda Date 7/2/2024 Number Resolution R-24-4952
Type Resolution
Department Community Development
Title
Consideration of a replat with a waiver for side yard setback on Lot 56A, Block 4,
Western-Trails Section Two, located at 7608 Overland Trail, Case PC24-004
Explanation
Reading and Public Hearing
Manny Papadakis, the applicant, has submitted a request for a replat with a waiver for
Lot 56A, Block 4, Western-Trails-Colleyville, being approximately 0.49 acres, and zoned
R-20 Single Family Residential district. The purpose of the plat is to revise the lot lines
of the property by moving the lot line five feet to the south and request a plat waiver to
allow for a 5 foot side yard setback.
Existing Conditions/Background: The subject property, 7608 Overland Trail, resides
west of the intersection of Overland Trail and Wagonwheel Court. The property currently
has a single-family home and two accessory buildings on the property that will remain.
Lot Dimensions and Setbacks: Per Section 3.24 G, Schedule of District Regulations in
the Land Development Code, the R-20 zoning regulations require the following
standards:
Minimum Lot Size 20,000 sf.
Minimum Lot Width 100 feet
Minimum Lot Depth 125 feet
Front Building Line 30 feet
Side Building Line 10 feet 5 feet
Rear Building Line 25 feet
Max. Lot Coverage 30%
Max. Impervious Coverage 60%
As submitted, the lot shown on the proposed plat is insufficient in meeting the side yard
setback requirement of the R-20 zoning as described in the Land Development Code.
Analysis: The proposed plat will revise the existing lot lines to include 5 feet from the
lot to the south and match the existing deed line. When the property was developed, it
was erroneously built with a 1.5 foot side yard setback. Additional land was purchased
from the lot to the south to provide for a larger side yard setback, but the land has yet
to be platted. Additionally, this request includes a waiver request for a 5 foot side yard
City of Colleyville Page 2
City Council Agenda Briefing 7a
setback to allow for an addition.
Plat Status: The property is currently platted as Lot 56, Block 4, Western-Trails
Colleyville.
DRC Review: The DRC reviewed the request during their May 20, 2024 meeting and
provided the following comments.
1. Provide a more accurate purpose statement of the plat and a centerline for both
streets.
2. Add a 16’ utility and drainage easement to the rear of the property.
3. Add 7.5’ utility and drainage easement on the north side property lines.
4. Add a 5’ utility and drainage easement on the south side property line. A waiver
will need to be granted to reduce the easement from 7.5’ to 5’.
The applicant provided updated exhibits on May 22, 2024.
Drainage: The drainage meets the requirements of the Land Development Code.
Surrounding Development: The properties to the north, east, and south are zoned R-
20 Single Family Residential and improved with single-family homes. The properties to
the west are located in Keller, TX and improved with single-family homes.
Tree Preservation: Any subdivision of the subject property must comply with Chapter
5 (Tree Preservation) of the Land Development Code. Where any tree is slated for
removal, no site grading, dirt disturbance or new construction may occur on the
property until a Tree Removal Permit has been issued that is associated with an
approved Tree Preservation Plan.
In addition to the requirements for submittal of a Tree Removal Permit and Tree
Preservation Plan, future development on the site must maintain the minimum existing
protected tree canopy coverage as required in Chapter 5.
Public Notification: Staff mailed notices to all property owners within 500 feet as well
as any Homeowners Associations within 1,000 feet of the subject property regarding
this request. Grapevine-Colleyville ISD, where the subject property is located, was
notified per State law. Notice was published in the Fort Worth Star-Telegram as required
by State law and the Land Development Code.
Staff Recommendation: Staff recommends approval of the replat with a waiver for a
5 foot side yard setback.
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission recommended approval of the plat with waiver for the existing home and
proposed addition only at their June 10, 2024 meeting by a vote of 5-0.
City of Colleyville Page 3
City Council Agenda Briefing 7a
Attachments
1. Aerial Map
2. Zoning Map
3. Future Land Use Map
4. Plat Exhibit
5. Site Plan Exhibit
6. Boundary and Topographic Exhibit
7. Notification Letter
8. Notification Map
9. Notification List
10. Resolution R-24-4952
7502500
7401
512
509
508
7616
7612
7501
7500
7405
508
508
7501
7408
7506
7508
304
7504
7413
504
7420
7500
7706
7610
607
600
501
501
512
505
504
7500
612
7508
509
7608
7806
517
74097409501
7604
7600
504
7412
7400
7510512
513
616
7732
601
505
7420
509
7416
7416
513
500
311
500
7700
608
7610
313
601
508
500
516
505
504
7509
FRO
N
T
I
E
R
C
T
OVERLAND TRWINDSWEPT TRWAGONWHEEL CT
SAGEBRUSH ST
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
PC24-004
7608 Overland Tr
Aerial Map
7502500
7401
512
509
508
7616
7612
7501
7500
7405
508
508
7501
7408
7506
7508
304
7504
7413
504
7420
7500
7706
7610
607
600
501
501
512
505
504
7500
612
7508
509
7608
7806
517
74097409501
7604
7600
504
7412
7400
7510512
513
616
7732
601
505
7420
509
7416
7416
513
500
311
500
7700
608
7610
313
601
508
500
516
505
504
7509
FRO
N
T
I
E
R
C
T
OVERLAND TRWINDSWEPT TRWAGONWHEEL CT
SAGEBRUSH ST
R-40
R-20
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
PC24-004
7608 Overland Tr
Zoning Map
7502500
7401
512
509
508
7616
7612
7501
7500
7405
508
508
7501
7408
7506
7508
304
7504
7413
504
7420
7500
7706
7610
607
600
501
501
512
505
504
7500
612
7508
509
7608
7806
517
74097409501
7604
7600
504
7412
7400
7510512
513
616
7732
601
505
7420
509
7416
7416
513
500
311
500
7700
608
7610
313
601
508
500
516
505
504
7509
FRO
N
T
I
E
R
C
T
OVERLAND TRWINDSWEPT TRWAGONWHEEL CT
SAGEBRUSH ST
Residential
Open Space; Parks
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
PC24-004
7608 Overland Tr
Future Land Use Map
Filename:M:\Drawings\2022\22042 Manny's House\dwg\current Dwg\22042 Plat.dwgDate:Wednesday, May 22, 2024Time:10:10 AM Plotted by:Alison
Piburn & Company, LLCTracie & Manny Papadakis
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JOHN HUNT
801 Helen Street
Inst No. D2062336.37 O.P.R. T.C. T.
i-----t----12' Utility Easement
cirf
Vol 888, Pg 80
P.R. TC. T.
Sect.i'-:in ":\~/re
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CA THERINE HUNTER & S£AN ME"TVIR
7612 Overland Trail
inst No. D21111526.3 O.P.R.T.C.T.
7.5' Utility & Drainage Easement
by this Plot
EAST 207.00'
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819 Helen Street
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NOTES:
cirf = 1/2" iron rod with orange plastic cap stamped "P&C 100871" found for corner
irf = iron rod found for corner
O.P.R. T.C. T. = Official Public Records, Tarrant County, Texas
P.R. T.C. T. = Plot Records, Tarrant County, Texas
The purpose of this plot is to combine Lot 56 and the north 5' of Lot 57 into one
lot.
Coordinates shown ore Texas State Plane Coordinate System, North Central Texas,
North American Datum of 1983 on Grid Coordinate Values, no scale and no projection.
No portion of the subject property lies within any area of 100-year flood according to
FEMA 's Flood Insurance Rate Mop No. 48439C0095K, dated September 25, 2009.
Property is in Zone X, unshaded.
Basis of Bearings is the west line (NORTH) of Overland Trail, as shown on
Western Trails, Section Two, an addition to the City of Colleyvi!ie, Tarrant
Texas according to the plat recorded in Volume 888, Page 80 Plat Records,
County, Texas.
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plat of
County,
Tarrant
I
lot 56A, Block 4
Western 1TraiBs, Section 1Two
24,271 square feet
0.557 acres
TRAC/£ AND MANNY PAPADAKIS
7608 Overland Trail
Inst No. D204112463 O.P.R. T.C. T.
Zoned R-20
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S,er::':§017 ·r,,vo-
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DONALD BOLAND JR
7604 Overland Trail
Inst No. 0193070466 O.P.R.T.C.T.
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N89'J1 'QO"W 208.70' ( called)
Planning and Zoning Commission Approval
WHEREAS The Planning and Zoning Commission of the City of Colleyville, Texas voted
affirmatively on this ____ day of ---------~ 2024, to approve this Plat.
Chairman, Planning and Zoning Commission
Attest: Secretary, Planning and Zoning Commission
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JASON BROCIOUS
512 Wagonwheel Court
Inst No. 0219259602 O.P.R. T.C. T.
W[ST 140.00' (called)
~centerHne---- ---- ---- ---- ---- -
, WAGONWHEEL COURT
Volume 888, Page 80 PR. T.C. T.
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517 Wagonwheel Court
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Vol 888, Pg 80
P.R.T.C.T.
City Council Approval
Whereas the City Council of the City of Colleyville, Texas voted affirmatively on this
day of ---------~ 2024, to approve of this Plat.
Mayor, City of Colleyville
Attest: City Secretary
Dedication Certificate
WHEREAS, Tracie & Manny Papadakis, are the owners of a 0.557 acre (24,271 square feet)
tract of land situated in the Mory M Freemon Survey, Abstract Number 533, Tarrant County,
Texas, same being al/ of Lot 56 and the north 5 feet of Lot 57, Block 4 of Western Trails,
Section Two, an addition to the City of Co!leyvil/e, Tarrant County, Texas according to the plat
recorded in Volume 888, Page 80 Plat Records, Tarrant County, Texas (P.R. T.C. T.), same also
being all of the land conveyed to Tracie & Manny Papadakis by deed recorded in Instrument
Number 0204112463 Officio/ Public Records, Tarrant County, Texas and being more particularly
described as follows:
BEGINNING at a 1/2 inch iron rod with orange plastic cop stomped "P&C 100871'' found for
corner in the west line of Overland Trail (a variable width public right-of-way), said rod being
the northeast corner of said Lot 56 and the southeast comer of Lot 55, Block 4 of said
Western Trails, Section Two;
THENCE SOUTH, along the common line between said Overland Trail and said Lot 56, passing
its southeast corner and the northeast comer of aforementioned Lot 57 at a distance of
112.00 feet, continuing a total distance of 717.00 feet to a 7/2 inch iron rod with orange
plastic cap stomped "P&C 100871" found for corner, said rod being in the east line of said
Lot 57;
THENCE WEST, departing said common line and traveling over and across said Jot 57 for a
distance of 207.89 feet to a 1/2 inch iron rod with orange plastic cap stamped "P&C
100871" found for corner in the west line of said Lot 57, said rod also being in the east line
of Lot 2 of C. Kelly Addition, an addition to the City of Colleyville, Tarrant County, Texas
according to the plat recorded in Volume 388-157, Page 51 P.R. T.C. T.;
THENCE North 00"26'11" East. along the common line between said Lot 57 and said Lot 2,
passing its common corner at a distance of 5.00 feet, said corner being the southeast corner
of aforementioned Lot 56 and the southeast corner of Lot 1 of said C. Kelly Addition,
continuing a total distance of 117.00 feet to a 1/2 inch iron rod with orange plastic cap
stomped "P&C 100871" found for corner, said rod being the northwest corner of said Lot 56
and the southwest corner of aforementioned Lot 55;
THENCE EAST, along the common line between said Lots 56 and 55 for a distance of 207.00
feet to the POINT OF BEGINNING and containing 24,271 square feet 0.557 acres of fond, more
or less.
NOW 1H£R£FOR£, KNOW ALL PERSONS BY THESE PRESENTS:
That We, Tracie 8t Manny Papadakis, Owners, do hereby adopt this plot designating the
hereinbefore described property as LOT 56A, BLOCK 4 of WESTERN TRAILS, SECTION TWO, and
addition to the City of Colleyville, Tarrant County, Texas, and do hereby dedicate fee simple to
the public use forever all streets, rights-of-way, and alleys shown thereon, and do hereby
reserve the easements shown on this plat for the mutual use and accommodation of all
public utilities desiring to use or using the same. Any public utility shall have the right to
remove and keep removed o/J or port of any buildings, fences, trees, shrubs or other
improvements or growths in which any way endanger or interfere with the construction,
maintenance or efficiency of its respective systems on any of these easements, and any
public utility shall at all times hove the right of ingress and egress to and from and upon the
said easement for the purpose of constructing, reconstructing, inspecting, and patrolling,
without the necessity at any time of procuring the permission of anyone. This plat approved
subject to ail platting ordinances, rules, regulations, and resoJutions of the City of Co!leyvil/e,
Texas.
Witness our hands this _______ day of ------~
STATE OF TEXAS §§
COUNTY OF TARRANT § §
Tracie Papadakis
2024.
Before me, the undersigned Notary Public in and for said county and State on this day
personally appeared Tracie Papadakis, known to me to be the person whose name is
subscribed to the foregoing instrument and acknowledged to me that he executed the some
for the purpose and considerations therein expressed, and in the capacity therein stated.
Given under my hand and seal of office this ____ day of ---------~ 2024.
Notary Public in and for Tarrant County
My printed name
My commission expires:
Witness our hands this _______ day of ------~
STA TE OF TEXAS §§
COUNTY OF TARRANT § §
Manny Papadakis
2024.
Before me, the undersigned Notary Public in and for said county and State on this day
personally appeared Manny Papadakis, known to me to be the person whose name is
subscribed to the foregoing instrument and acknowledged to me that he executed the some
for the purpose and considerations therein expressed, and in the capacity therein stated.
Given under my hand and seal of office this ____ day of --------~ 2024.
Notary Public in ond for Tarrant County
My printed name
My commission expires:
SURVEYOR'S CERT/FICA T/ON
KNOW ALL M[N BY THES[ PR[S[NTS:
That I, John R. Piburn, Jr., a Registered Professional Land Surveyor licensed in the State of
Texas, do hereby certify that this Plot is true and correct and was prepared from on
actual survey mode under my supervision on the ground. Further, this survey conforms to
the general rules of procedures and practices of the most current Professional Land
Surveying Practices Act.
Signature Date
LOT 56A, BLOCK 4
WESTERN TRAILS, SECTION TWO
REPLAT
LOT 56 AND 5' OF LOT 57, BLOCK 4
0.557 OIF AN ACRIE SilUA llED IN lHIE
MARY M FRIEIEMAN SURVIEY, AIBlSlRACl NO, 533
CilY OF COlllEYV!lllE, l ARRANl COUNlY, llEXAS
OWNER/DEVELOPER
7608 Overland Trail
Colleyville, Texas
Ph: 817.239.2125
Email: papodakis.manny@gmail.com
SURVEYOR
1100 East Campbell Rood
Richardson, Texas
Ph: 214.328.3500 Fax:
CONTACT: Alison
Moy 2024
-Suite 240
75081
214.328.3512
Hersey
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801 Helen Street
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DENNIS EARL MORRIS
819 Helen Street
Inst No. D221276749
BASIS OF BEARINGS:
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Basis of Bearings is the west line (NORTH) of Overland Trail, as shown on plot
of Western Trails, Section Two, on addition to the City of Colleyville, Tarrant
County, Texas according to the plot recorded in Volume 888, Page 80 Plot
Records, Tarrant County, Texas.
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710 71
711 77
'
NOTES
cirs = 1/2" iron rod with orange plastic
cop stamped "P&C 100871" set for corner
irf = iron rod found for corner
Survey completed without benefit of title commitment.
No portion of the subject property lies within any area of 100-yeor flood
according to FEMA 's Flood Insurance Rate Mop No. 48439C0095K, dated
September 25, 2009. Property is in Zone X, unshaded.
Utility information is based upon field measurements. Field data is limited to
that which is visible and can be measured. This does not preclude the
existence of other underground items.
52~-;~,ic,,r,; :;-.,,, .'ICJ
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CA THERINE HUNTER & SEAN METV/R
7612 Overland Trail
Inst No. D211115263
.17
707.85 ,j <1
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BENCHMARK
City Benchmark No. 41
A 2" brass disk stamped "BM-41" found on top of west curb of
Overland Trail, 38'± south of ff. intersection with Bandit Trail where
curb begins. Jt is also located 5'± southeast of water meter.
Elevation = 692.54'
Site Benchmark
A 60d nail found at the apex of the concrete curb located at the
intersection of the east line of Overland Trail and the north line of
Wagonwheel Court, 58'± northeast of the sub}ect property
southeast corner.
Elevation = 700.80'
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709,JJ
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709.48
/
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lot 56 and the north
5' of lot 57, Block 4
Western Trails, Section Two
Vol 888, /Pg 80 /PJ?._T_CT
24,271 square feet
0,557 acres
709.49 /109.34
TRACIE AND MANNY PAPADAKIS
Inst No. D204112463
pool
709.49
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PROPERTY DESCRIPTION
BEING a 24,271 square foot (0.557 acre) tract of land situated in the M. Freemon
Survey, Abstract Number 533, Tarrant County, Texas, same being ail of Lot 56 and the
north 5 feet of Lot 57, Block 4 of Western Trails, Section Two, on addition to the City
of Colleyville, Tarrant County, Texas according to the plat recorded in Volume 888, Page
80 Plot Records, Tarrant County, Texas (P.R. T.C. T.), same also being all of the land
conveyed to Tracie Papadakis by deed recorded in instrument Number 0204112463
Official Public Records, Tarrant County, Texas and being more particularly described as
follows:
BEGINNING at a 1 /2 inch iron rod with orange plastic cap stamped "P&C 100871" set
for corner in the west line of Over/and Trail (a variable width public right-of-way), said
rod being the northeast corner of said Lot 56 and the southeast corner of Lot 55,
Block 4 of said Western Trails, Section Two;
THENCE SOUTH, along the common line between said Overland Trail and said Lot 56,
passing its southeast corner and the northeast corner of aforementioned Lot 57 at a
distance of 112.00 feet, continuing a total distance of 117.00 feet to a 1/2 inch iron
rod with orange plastic cop stamped "P&C 100871" set for corner, said rod being in the
east line of said Lot 57;
THENCE WEST, departing said common line and traveling over and across said lot 57 for
a distance of 207.89 feet to a 1/2 inch iron rod with orange plastic cap stomped "P&C
100871" set for corner in the west line of said Lot 57, said rod also being in the east
line of Lot 2 of C. Kelly Addition, an addition to the City of Colleyville, Tarrant County,
Texas according to the plot recorded in Volume 388-157, Page 51 P.R.T.C.T.;
THENCE North 00'26'11" East, along the common line between said Lot 57 and said Lot
2, passing its common corner at a distance of 5.00 feet, said corner being the
southeast corner of aforementioned Lot 56 and the southeast corner of Lot 1 of said C.
Kelly Addition, continuing a total distance of 117.00 feet to a 1/2 inch iron rod with
orange plastic cap stomped "P&C 100871" set for corner, said rod being the northwest
corner of said Lot 56 and the southwest corner of aforementioned Lot 55;
THENCE [AST, along the common line between said Lots 56 and 55 for a distance of
207.00 feet to the POINT OF BEGINNING and containing 24,271 square feet 0.557 acres
of fond, more or less.
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SURVEYOR'S CERTIFICATION
THAT !, JOHN R. P!BURN, JR., do hereby certify that this survey was
mode on the ground by me or under my personal supervision and
the plat hereon is a true, correct, and accurate representation of
the property as determined by survey. The lines, dimensions and
corners of said property being as indicated by the plat. There are
no visible or apparent easements, encroachments, conflicts or
protrusions except as shown hereon.
PRELIMINARY, FOR REVIEW ONLY
John R. Piburn, Jr., R.P.L.S.
Registration No. 3689
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OF 1
NOTICE OF PUBLIC HEARING
«Owner_Name»
«Owner_Address»
«Owner_City» «Owner_Zip»
The City of Colleyville has scheduled public hearings concerning the below referenced request on the
following dates and location:
Planning and Zoning Commission Meeting: Monday, June 10, 2024 at 7:00 p.m.
City Council Meetings: Tuesday, July 2, 2024
3rd floor of City Hall, 100 Main Street, Colleyville, Texas
Request: Consideration of a Replat for Lot 56R, Block 4, Western-Trails Section
Two. The purpose of the plat is to revise the lot lines of the property by
moving the lot line five feet to the south, and request a plat waiver to
allow for a 5’ side yard setback.
Zoning Case:PC24-004
Applicant:Manny Papadakis
Owner: Tracie Papadakis
Location:7608 Overland Trail
Property Description:Lot 56, Block 4, Western Trails-Colleyville
Present Zoning:R-20 Single Family Residential
This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action
on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written
notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice.
All interested persons are encouraged to attend the public hearing and express their opinions on the zoning
change request. If you are unable to attend, but wish to have your opinions made a part of the public record,
please submit written comments prior to the public hearing, to the address or email below:
Community Development Department
City of Colleyville
100 Main Street
Colleyville, TX 76034
Citizenletters@Colleyville.com
NOTICE OF PUBLIC HEARING
The application is on file for public examination in the Community Development Department at 100 Main
Street, Colleyville, Texas 76034. A brief project description can be found online on the Agenda Packet and
Active Development Case map (please use your phone’s camera to scan QR code below):
For additional information, please contact the Community Development Department at 817.503.1050.
Please reference the case number when requesting information.
Kristopher Potts
Planner
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OVERLAND TRWINDSWEPT TRWAGONWHEEL CT
SAGEBRUSH ST
Parcels to be notified
Buffer
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
PC24-004
7608 Overland Tr
Notification Map
1
Notify_List - Copy
Owner Name Situs Address
MCLAIN, EVELYN L 512 SAGEBRUSH ST
SOWELL, CHARLES R 509 WAGONWHEEL CT
BOWEN, BRADFORD H 508 WAGONWHEEL CT
SEDBERRY, DALE OWEN 7616 OVERLAND TR
HUNTER, CATHERINE METVIR SEAN 7612 OVERLAND TR
BALDWIN, DARREL KEITH 508 SAGEBRUSH ST
ZIMMERMAN, KEVIN 7501 OVERLAND TR
AVELAR, FERNANDO 7508 OVERLAND TR
VALEK, KEVIN 504 WAGONWHEEL CT
DILTZ, DEBBY 7420 OVERLAND TR
ACKELBEIN, JOHN 7706 OVERLAND TR
WAMPLER, JEFFREY W 517 WAGONWHEEL CT
EAVES, CAROL 7409 OVERLAND TR
BOLAND, DONALD 7604 OVERLAND TR
CHAMBERS, SPENCER 504 SAGEBRUSH ST
BROCIOUS, JASON 512 WAGONWHEEL CT
ROBERTS, RONALD A 513 SAGEBRUSH ST
COX, VIRGIL TRUETT EST 7732 OVERLAND TR
JOHNSON, JENNIFER A 509 FRONTIER CT
HARRIS, WESLEY D 513 WAGONWHEEL CT
SHEPHERD, NANCY 500 WAGONWHEEL CT
ALLEN, BLAKE 7700 OVERLAND TR
GERBER, KEVIN M 505 WAGONWHEEL CT
KELLER ISD STATE REQUIRED
GRAPEVINE COLLEYVILLE ISD STATE REQUIRED
PAPADAKIS, TRACIE 7608 OVERLAND TR
RESOLUTION R-24-4952
A RESOLUTION APPROVING A REPLAT WITH A PLAT WAIVER FOR
SIDE YARD SETBACK FOR LOT 56A, BLOCK 4, WESTERN-TRAILS
SECTION TWO, LOCATED AT 7608 OVERLAND TRAIL
WHEREAS,the Planning and Zoning Commission recommended approval
of the Replat with a waiver for a 5 foot side yard setback for
the existing home and proposed addition only for Lot 56A,
Block 4, Western-Trails Section Two on June 10, 2024.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the Replat with a waiver for a 5 foot side yard setback
for the existing home and proposed addition only for Lot 56A,
Block 4, Western-Trails Section Two on approximately 0.49
acres, attached as Exhibit “A" - Plat Exhibit, is hereby
approved.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 2ND DAY OF JULY
2024.
Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye
Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye
Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Aye
Kimberly Holt Gunderson, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Bobby Lindamood
City Secretary Mayor
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Bobby Lindamood
Assistant City Secretary Mayor
Exhibit “A” - Plat Exhibit
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 7b Agenda Date 7/2/2024 Number Resolution R-24-4953
Type Resolution
Department Engineering
Title
Approval of an advanced funding agreement with the Texas Department of
Transportation for a Transportation Alternatives Set-Aside (TASA) program for the
development of the City of Colleyville 2024 Active Transportation Plan
Explanation
Reading and Public Hearing
Pending the approval of the subject Advanced Funding Agreement (AFA), the Texas
Department of Transportation (TxDOT) has approved $124,614 in Transportation
Alternatives Set-Aside (TASA) funding for eligible expenses for the development of an
Active Transportation Plan.
Federal Participation State
Participation
Local Participation Description Total
Estimated
Cost
% Cost % Cost % Cost
Planning,
Maps,
Education,
Non-CST
$129,000
80% $103,200
0% $0 20% $25,800
Direct State
Costs
$19,350 80% $15,480 0% $0 20% $3,870
Indirect State
Cost
$5,934 0% $0 0% $5,934
0% $0
TOTAL $154,284
$118,680
$5,934
$29,670
Financial Impact
The local contribution could be appropriated from one or more of the following funding
sources: Capital Projects Fund, Colleyville Tomorrow Fund, Parks Tomorrow Fund,
Voluntary Park Fund, or the Colleyville Economic Development Corporation Fund.
Recommendation
Approve
City of Colleyville Page 2
City Council Agenda Briefing 7b
Attachments
1. Advanced Funding Agreement
2. Resolution R-24-4953
TxDOT:: Federal Highway Administration:
CCSJ # 0902-90-318 AFA ID Z00009934 CFDA No. 20.205
AFA CSJs 0902-90-318 CFDA Title Highway Planning and Construction
District # 02 Code Chart 64# 09100
Project Name 2024 Colleyville Active Transportation Plan AFA Not Used For Research & Development
Page 1 of 13
AFA NonConstruction TASA Rev. 2/23/2024
STATE OF TEXAS §
COUNTY OF TRAVIS §
NON-CONSTRUCTION
ADVANCE FUNDING AGREEMENT
FOR A TRANSPORTATION ALTERNATIVES
SET-ASIDE (TASA) PROGRAM PROJECT
TxDOT-Selected On-System
This Advance Funding Agreement for a Transportation Alternatives Set-Aside (TASA) Program Project
(“Agreement”) is made between the State of Texas (State), acting through the Texas Department of
Transportation, and the City of Colleyville (Local Government), acting through its duly authorized
officials.
WITNESSETH
WHEREAS, federal law establishes federally funded programs for transportation improvements to
implement its public purposes, and
WHEREAS, the Texas Transportation Code, Section 201.103 establishes that the State shall design,
construct and operate a system of highways in cooperation with local governments, and Section
222.052 authorizes the Texas Transportation Commission to accept contributions from political
subdivisions for development and construction of public roads and the state highway system within the
political subdivision, and
WHEREAS, Federal law, 23 USC §134 and 49 USC §5303, requires that State and Metropolitan
Planning Organizations (MPOs) develop transportation plans and programs for urbanized areas of
Texas, and
WHEREAS, Federal and state laws require local governments to meet certain contract standards
relating to the management and administration of State and federal funds, and
WHEREAS, the Texas Transportation Commission has codified 43 TAC, Rules 15.50-15.56 that
describe federal, state, and local responsibilities for cost participation in highway improvement and
other transportation projects, and
WHEREAS, the rules and procedures for the Transportation Alternatives Set-Aside Program (TASA)
are established in 23 USC §133(h), and 43 Texas Administrative Code, Part 1, Chapter 11,
Subchapter G, §§11.400 – 11.418, and
WHEREAS, the Local Government prepared and submitted to the State or Metropolitan Planning
Organization (MPO) a project nomination package for TASA funding consideration, which is briefly
described as 2024 Colleyville Active Transportation Plan (Project), and
TxDOT:: Federal Highway Administration:
CCSJ # 0902-90-318 AFA ID Z00009934 CFDA No. 20.205
AFA CSJs 0902-90-318 CFDA Title Highway Planning and Construction
District # 02 Code Chart 64# 09100
Project Name 2024 Colleyville Active Transportation Plan AFA Not Used For Research & Development
Page 2 of 13
AFA NonConstruction TASA Rev. 2/23/2024
WHEREAS, the Texas Transportation Commission (Commission) passed Minute Order Number
116575 (MO) dated October 26, 2023 awarding funding for TASA projects in the TASA Program Call
of the State, including Project, and
WHEREAS, the governing body of the Local Government has approved entering into this Agreement
by resolution or ordinance dated _____________, which is attached to and made a part of this
Agreement as Attachment C, Resolution, Ordinance, or Commissioners Court Order. A map showing
the Project location appears in Attachment A, Scope of Work, which is attached to and made a part of
this Agreement, and
NOW, THEREFORE, the State and the Local Government agree as follows:
AGREEMENT
1. Period of Agreement and Performance
A. This Agreement becomes effective when signed by the last party whose signing makes
the Agreement fully executed. This Agreement shall remain in effect until the close of
ordinary business on August 31, 2027.
2. Scope of Work and Use of Project
A. The scope of work is the project (Project) as detailed in Attachment A, Scope of Work
(Attachment A).
B. Any project changes proposed must be submitted in writing by Local Government to
State. Substantive changes may also require an amendment to this Agreement and the
approval of the FHWA, State, MPO, or the Commission. Any changes undertaken
without written approval and amendment of this Agreement may jeopardize not only the
federal funding for the changes, but the federal funding of the entire Project.
3. Project Sources and Uses of Funds
The total estimated cost of the Project is shown in Attachment B, Project Estimate and Source
of Funds (Attachment B), which is attached to and made a part of this Agreement.
A. If Local Government will perform any work under this Agreement for which
reimbursement will be provided by or through the State, the Local Government must
complete training. If federal funds are being used, the training must be completed
before federal spending authority is obligated. Training is complete when at least one
individual who is working actively and directly on the Project successfully completes
and receives a certificate for the course entitled “Local Government Project Procedures
and Qualification for the Texas Department of Transportation” and retains qualification
in accordance with applicable TxDOT procedures. Upon request, Local Government
shall provide the certificate of qualification to State. The individual who receives the
training certificate may be an employee of Local Government or an employee of a firm
that has been contracted by Local Government to perform oversight of the Project.
State in its discretion may deny reimbursement if Local Government has not
continuously designated in writing a qualified individual to work actively on or to directly
oversee the Project.
TxDOT:: Federal Highway Administration:
CCSJ # 0902-90-318 AFA ID Z00009934 CFDA No. 20.205
AFA CSJs 0902-90-318 CFDA Title Highway Planning and Construction
District # 02 Code Chart 64# 09100
Project Name 2024 Colleyville Active Transportation Plan AFA Not Used For Research & Development
Page 3 of 13
AFA NonConstruction TASA Rev. 2/23/2024
B. The expected cash contributions from the federal government, the State, the Local
Government, or other parties are shown in Attachment B. The State will pay for only
those Project costs that have been approved by the Texas Transportation Commission.
For projects with federal funds, the State and the federal government will not reimburse
the Local Government for any work performed before the federal spending authority is
formally obligated to the Project by the Federal Highway Administration (FHWA).
C. State and the Federal Government will not reimburse Local Government for any work
performed outside the Performance Period. After federal funds have been obligated,
State will send to Local Government a copy of the formal documentation showing the
obligation of funds including federal award information. Local Government is
responsible for 100 percent of the cost of any work performed under its direction or
control before the federal spending authority is formally obligated.
D. The Project budget and source of funds estimate based on the budget provided in the
application is included in Attachment B. Attachment B shows the percentage and
estimated dollar amounts to be contributed to Project by state and local sources, as well
as the maximum amount in federal TASA funds assigned by the Commission or MPO in
consultation with State. This Agreement may be amended from time to time as required
to meet the funding commitments based on revisions to the TASA, FPAA, or other
federal documents.
E. State will be responsible for securing the federal share of funding required for the
development of the Project, in an amount not to exceed 80 percent of the actual cost of
the work up to the amount of funds approved for Project by the Texas Transportation
Commission or MPO in consultation with State. Federal funds will be reimbursed on a
cost basis. Project costs incurred prior to issuance of the SLOA are not eligible for
reimbursement.
F. The Local Government will be responsible for all non-federal or non-State participation
costs associated with the Project, unless otherwise provided for in this Agreement or
approved otherwise in an amendment to this Agreement. For items of work subject to
specified percentage funding, the Local Government shall only in those instances be
responsible for all Project costs that are greater than the maximum State and federal
participation specified in Attachment B and for overruns in excess of the amount
specified in Attachment B to be paid by the Local Government. If the Project was State-
selected, the State may apply a portion of any excess program funds to cover all or a
portion of any overrun based on criteria provided by 43 Tex. Admin. Code §11.411(d).
G. The budget in Attachment B will clearly state all items subject to fixed price funding,
specified percentage funding, and the periodic payment schedule, when periodic
payments have been approved by the State.
H. When fixed price funding is used, the Local Government is responsible for the fixed
price amount specified in Attachment B. Fixed prices are not subject to adjustment
unless (1) further definition of the Local Government’s requested scope of work
identifies greatly differing costs from those estimated; (2) work requested by the Local
Government is determined to be ineligible for federal participation; or (3) the adjustment
is mutually agreed to by the State and the Local Government.
I. Within 90 days following execution of this Agreement, the Local Government shall remit
its local match as specified in Attachment B for State’s estimated oversight and
development cost.
J. In the event State determines that additional funding is required by Local Government
at any time during Project, State will notify Local Government in writing. Local
TxDOT:: Federal Highway Administration:
CCSJ # 0902-90-318 AFA ID Z00009934 CFDA No. 20.205
AFA CSJs 0902-90-318 CFDA Title Highway Planning and Construction
District # 02 Code Chart 64# 09100
Project Name 2024 Colleyville Active Transportation Plan AFA Not Used For Research & Development
Page 4 of 13
AFA NonConstruction TASA Rev. 2/23/2024
Government is responsible for the percentage of the authorized Project cost shown in
Attachment B and 100 percent of any overruns above the federally authorized amount.
Local Government will make payment to State within 30 days from receipt of State’s
written notification.
K. Whenever funds are paid by Local Government to State under this Agreement, Local
Government will remit a warrant made payable to the “Texas Department of
Transportation”. The warrant will be deposited by State and managed by State. Funds
may only be applied by State to Project.
L. Upon completion of Project, State will perform a final accounting of Project costs. Any
funds due to Local Government, State, or the Federal Government will be promptly paid
by the owing party.
M. In the event Project is not completed, State may seek reimbursement from Local
Government of the expended federal funds. Local Government will remit the required
funds to State within 60 days from receipt of State’s notification.
N. The state auditor may conduct an audit or investigation of any entity receiving funds
from the State directly under the Agreement or indirectly through a contract or
subcontract under the Agreement. Acceptance of funds directly under the Agreement or
indirectly through a contract or subcontract under this Agreement acts as acceptance of
the authority of the state auditor, under the direction of the legislative audit committee,
to conduct an audit or investigation in connection with those funds. An entity that is the
subject of an audit or investigation must provide the state auditor with access to any
information the state auditor considers relevant to the investigation or audit.
O. State will not pay interest on any funds provided by Local Government.
P. State will not execute the contract for development of Project until the required funding
has been made available by Local Government in accordance with this Agreement.
Q. Local Government is authorized to submit requests for reimbursement by submitting the
original of an itemized invoice in a form and containing all items required by State no
more frequently than monthly, and no later than 90 days after costs are incurred. If
Local Government submits invoices more than 90 days after the costs are incurred, and
if federal funding is reduced as a result, State shall have no responsibility to reimburse
Local Government for those costs.
R. If Local Government is an Economically Disadvantaged County (EDC) or the State or
MPO selected project meets the State’s or MPO’s criteria to receive Transportation
Development Credits in lieu of providing a cash local match, and the State has
approved adjustments to the standard financing arrangement, this agreement reflects
those adjustments.
4. Termination of the Agreement
A. This Agreement may be terminated by any of the following conditions:
1. By mutual written consent and agreement of all parties;
2. By any party with 90 days written notice; or
3. By either party, upon the failure of the other party to fulfill the obligations as set
forth in this Agreement. Any cost incurred due to such breach of contract shall
be paid by the breaching party.
B. If the potential termination of this Agreement is due to the failure of Local Government
to fulfill its contractual obligations, State will notify Local Government that possible
breach of contract has occurred. Local Government should make every effort to remedy
the breach within a period mutually agreed upon by both parties.
TxDOT:: Federal Highway Administration:
CCSJ # 0902-90-318 AFA ID Z00009934 CFDA No. 20.205
AFA CSJs 0902-90-318 CFDA Title Highway Planning and Construction
District # 02 Code Chart 64# 09100
Project Name 2024 Colleyville Active Transportation Plan AFA Not Used For Research & Development
Page 5 of 13
AFA NonConstruction TASA Rev. 2/23/2024
C. The Agreement may be terminated by the State because the parties are not able to
execute a mutually agreeable amendment when the costs for Local Government
requested items increase significantly, determination that Local government requested
work is ineligible for federal or state cost participation, or a more thorough definition of
the Local Government’s proposed work scope identifies greatly differing costs from
those estimated. The State will reimburse Local Government remaining funds to the
Local Government within ninety (90) days of termination;
D. If Local Government withdraws from Project after this Agreement is executed, Local
Government shall be responsible for all direct and indirect Project costs as identified by
the State’s cost accounting system and with 2 CFR Part 200 recapture requirements.
E. A project may be eliminated from the TASA program as outlined below. If Project is
eliminated for any of these reasons, this Agreement will be appropriately terminated. A
project may be eliminated from the program, and this Agreement terminated, if:
1. Local Government fails to satisfy any requirements of the program rules cited in
43 Texas Administrative Code, Part 1, Chapter 11, Subchapter G, §§11.400 –
11.418.
2. The implementation of Project would involve significant deviation from the
activities proposed in the nomination form and approved by the Texas
Transportation Commission or MPO in consultation with State.
3. Local Government withdraws from participation in Project.
4. State determines that federal funding may be lost due to Project not being
implemented and completed.
5. Funds are not appropriated, in which case this Agreement shall be terminated
immediately with no liability to either party. Payment under this Agreement
beyond the current fiscal biennium is subject to availability of appropriated
funds.
6. A professional services contract has not been awarded or development has not
been initiated within three years after the date that the Commission or MPO
selected the project or by a date determined by the state and agreed to by the
Local Government.
7. Local Government fails to attend progress meetings at least twice yearly, as
scheduled by State.
F. State, at its sole discretion, may terminate this Agreement if State does not receive
project invoice from Local Government within 270 days of FPAA.
5. Amendments
This Agreement may be amended due to significant changes in the work, the amount of
funding required to complete Project, or the responsibilities of the parties. Such amendment
must be made through a mutually agreed upon, written amendment that is executed by the
parties.
6. Remedies
This Agreement shall not be considered as specifying the exclusive remedy for any agreement
default, but all remedies existing at law and in equity may be availed of by either party to this
Agreement and shall be cumulative.
TxDOT:: Federal Highway Administration:
CCSJ # 0902-90-318 AFA ID Z00009934 CFDA No. 20.205
AFA CSJs 0902-90-318 CFDA Title Highway Planning and Construction
District # 02 Code Chart 64# 09100
Project Name 2024 Colleyville Active Transportation Plan AFA Not Used For Research & Development
Page 6 of 13
AFA NonConstruction TASA Rev. 2/23/2024
7. Professional Services
A. Professional services for planning and preliminary engineering will be provided by the
Local Government. In procuring professional services, the parties to this Agreement
must comply with federal requirements cited in 23 CFR Part 172 if Project is federally
funded and Local Government will be seeking reimbursement for these and with Texas
Government Code Subchapter 2254.A., in all cases. Professional services contracts for
federally funded projects must conform to federal requirements.
B. The architectural contract documents shall be developed in accordance with the
standards of the American Institute of Architects, the U.S. Secretary of the Interior’s
Standards for Historic Preservation Projects, Standards and Guidelines for Archeology
and Historic Preservation, the National Register Bulletin Number 36: Guidelines for
Evaluating and Registering Historical Archeological Sites and in consultation with the
State Historic Preservation Officer, as applicable. The engineering plans shall be
developed in accordance with State’s applicable Standard Specifications for
Construction and Maintenance of Highways, Streets and Bridges and the two American
Association of State Highway and Transportation Officials’ (“AASHTO”) publications, “A
Policy on Geometric Design of Highways and Streets” and “Guide for the Development
of Bicycle Facilities,” as applicable. All design criteria for bicycle and pedestrian bridges
must comply with TxDOT’s Bridge Design Manual and AASHTO’s Load and Resistance
Factor Design (LRFD) Guide Specifications for the Design of Pedestrian Bridges (latest
edition) as applicable. All contract procurement procedures and documents must
adhere to the applicable requirements established in the Standard Specifications for
Construction and Maintenance of Highways, Streets and Bridges. The use of other
systems of specifications shall be approved by State in writing in advance.
C. When architectural and engineering services are provided by or through Local
Government, Local Government shall submit any plans it has completed to State for
review and approval on an agreed upon schedule. Local Government may also submit
the plans to State for review any time prior to completion. Local Government shall make
the necessary revisions determined by State. Local Government will not let the
construction contract until all required plans have received State approval.
D. When architectural and engineering services are provided by or through State, then the
State is responsible for the delivery and performance of any required architectural or
preliminary engineering work. Local Government may review and comment on the
work, including any proposed changes to the scope of work, as required to accomplish
Project purposes. State will cooperate with Local Government in accomplishing these
Project purposes to the degree permitted by state and federal law.
8. Implementation responsibility
Upon completion of Project, Local Government will be responsible for adopting and
implementation of completed planning documents.
9. Notices, Invoices, Payments, and Project Inquiries
All notices to either party shall be delivered personally or sent by certified or U.S. mail, postage
prepaid, addressed to that party at the following address:
TxDOT:: Federal Highway Administration:
CCSJ # 0902-90-318 AFA ID Z00009934 CFDA No. 20.205
AFA CSJs 0902-90-318 CFDA Title Highway Planning and Construction
District # 02 Code Chart 64# 09100
Project Name 2024 Colleyville Active Transportation Plan AFA Not Used For Research & Development
Page 7 of 13
AFA NonConstruction TASA Rev. 2/23/2024
Local Government:
City of Colleyville
ATTN: City Manager
100 Main Street
Colleyville, TX, 76034
State:
Texas Department of Transportation
ATTN: Director of Contract Services
125 E. 11th Street
Austin, TX 78701
All notices shall be deemed given on the date delivered in person or deposited in the mail,
unless otherwise provided by this agreement. Either party may change the above address by
sending written notice of the change to the other party. Either party may request in writing that
notices shall be delivered personally or by certified U.S. mail, and that request shall be carried
out by the other party.
Invoicing, payment, and project inquiries must be sent to the following email address at:
FTW_District-Invoices@txdot.gov
All invoicing, payment, and project inquiries must include the following information:
County: Tarrant
Local Government: City of Colleyville
CSJ No.: 0902-90-318
Project Name: 2024 Colleyville Active Transportation Plan
10. Legal Construction
In case one or more of the provisions contained in this Agreement shall for any reason be held
invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability
shall not affect any other provisions and this Agreement shall be construed as if it did not
contain the invalid, illegal, or unenforceable provision.
11. Responsibilities of the Parties
Neither party is an agent, servant, or employee of the other party and each party is responsible
for its individual acts and deeds as well as the acts and deeds of its contractors, employees,
representatives, and agents.
12. Ownership of Documents
Upon completion or termination of this Agreement, all documents prepared by State shall
remain the property of State. All data prepared under this Agreement shall be made available
to State without restriction or limitation on their further use. All documents produced or
approved or otherwise created by Local Government shall be transmitted to State in the form of
photocopy reproduction on a monthly basis as required by State. The originals shall remain the
property of Local Government.
TxDOT:: Federal Highway Administration:
CCSJ # 0902-90-318 AFA ID Z00009934 CFDA No. 20.205
AFA CSJs 0902-90-318 CFDA Title Highway Planning and Construction
District # 02 Code Chart 64# 09100
Project Name 2024 Colleyville Active Transportation Plan AFA Not Used For Research & Development
Page 8 of 13
AFA NonConstruction TASA Rev. 2/23/2024
13. Compliance with Laws
The parties shall comply with all federal, state, and local laws, statutes, ordinances, rules and
regulations, and the orders and decrees of any courts or administrative bodies or tribunals in
any manner affecting the performance of this agreement. When required, Local Government
shall furnish State with satisfactory proof of this compliance.
14. Sole Agreement
This Agreement constitutes the sole and only agreement between the parties and supersedes
any prior understandings or written or oral agreements respecting the Agreement’s subject
matter.
15. Cost Principles
In order to be reimbursed with federal funds, the parties shall comply with the Cost Principles
established in 2 CFR Part 200 that specify that all reimbursed costs are allowable, reasonable,
and allocable to Project.
16. Procurement and Property Management Standards
The parties to this Agreement shall adhere to the procurement and property management
standards established in 2 CFR 200, Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards, and to the Texas Uniform Grant Management
Standards. The State must pre-approve the Local Government’s procurement procedures for
purchases to be eligible for state or federal funds.
17. Inspection of Books and Records
The parties to this Agreement shall maintain all books, documents, papers, accounting records,
and other documentation relating to costs incurred under this Agreement and shall make such
materials available to the State, the Local Government, and, if federally funded, the FHWA and
the U.S. Office of the Inspector General or their duly authorized representatives for review and
inspection at its office during the Agreement period and for seven (7) years from the date of
final reimbursement by FHWA under this Agreement or until any impending litigation or claims
are resolved. Additionally, the State, the Local Government, and the FHWA and their duly
authorized representatives shall have access to all the governmental records that are directly
applicable to this Agreement for the purpose of making audits, examinations, excerpts, and
transcriptions.
18. Civil Rights Compliance
The parties to this Agreement are responsible for the following:
A. Compliance with Regulations: Both parties will comply with the Acts and the
Regulations relative to Nondiscrimination in Federally-assisted programs of the U.S.
Department of Transportation (USDOT), the Federal Highway Administration (FHWA),
as they may be amended from time to time, which are herein incorporated by reference
and made part of this Agreement.
B. Nondiscrimination: The Local Government, with regard to the work performed by it
during the Agreement, will not discriminate on the grounds of race, color, or national
origin in the selection and retention of subcontractors, including procurement of
materials and leases of equipment. The Local Government will not participate directly or
indirectly in the discrimination prohibited by the Acts and the Regulations, including
TxDOT:: Federal Highway Administration:
CCSJ # 0902-90-318 AFA ID Z00009934 CFDA No. 20.205
AFA CSJs 0902-90-318 CFDA Title Highway Planning and Construction
District # 02 Code Chart 64# 09100
Project Name 2024 Colleyville Active Transportation Plan AFA Not Used For Research & Development
Page 9 of 13
AFA NonConstruction TASA Rev. 2/23/2024
employment practices when the Agreement covers any activity, project, or program set
forth in Appendix B of 49 CFR Part 21.
C. Solicitations for Subcontracts, Including Procurement of Materials and Equipment: In all
solicitations either by competitive bidding or negotiation made by the Local Government
for work to be performed under a subcontract, including procurement of materials or
leases of equipment, each potential subcontractor or supplier will be notified by the
Local Government of the Local Government’s obligations under this Agreement and the
Acts and Regulations relative to Nondiscrimination on the grounds of race, color, or
national origin.
D. Information and Reports: The Local Government will provide all information and reports
required by the Acts, the Regulations, and directives issued pursuant thereto, and will
permit access to its books, records, accounts, other sources of information, and
facilities as may be determined by the State or the FHWA to be pertinent to ascertain
compliance with such Acts, Regulations or directives. Where any information required
of the Local Government is in the exclusive possession of another who fails or refuses
to furnish this information, the Local Government will so certify to the State or the
FHWA, as appropriate, and will set forth what efforts it has made to obtain the
information.
E. Sanctions for Noncompliance: In the event of the Local Government's noncompliance
with the Nondiscrimination provisions of this Agreement, the State will impose such
contract sanctions as it or the FHWA may determine to be appropriate, including, but
not limited to:
1. withholding of payments to the Local Government under the Agreement until the
Local Government complies and/or
2. cancelling, terminating, or suspending of the Agreement, in whole or in part.
F. Incorporation of Provisions: The Local Government will include the provisions of
paragraphs (A) through (F) in every subcontract, including procurement of materials
and leases of equipment, unless exempt by the Acts, the Regulations and directives
issued pursuant thereto. The Local Government will take such action with respect to
any subcontract or procurement as the State or the FHWA may direct as a means of
enforcing such provisions including sanctions for noncompliance. Provided, that if the
Local Government becomes involved in, or is threatened with, litigation with a
subcontractor or supplier because of such direction, the Local Government may request
the State to enter into such litigation to protect the interests of the State. In addition, the
Local Government may request the United States to enter into such litigation to protect
the interests of the United States.
19. Pertinent Non-Discrimination Authorities
During the performance of this Agreement, each party, for itself, its assignees, and successors
in interest agree to comply with the following nondiscrimination statutes and authorities;
including but not limited to:
A. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (pro-
hibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21.
B. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,
(42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property
has been acquired because of federal or federal-aid programs and projects).
TxDOT:: Federal Highway Administration:
CCSJ # 0902-90-318 AFA ID Z00009934 CFDA No. 20.205
AFA CSJs 0902-90-318 CFDA Title Highway Planning and Construction
District # 02 Code Chart 64# 09100
Project Name 2024 Colleyville Active Transportation Plan AFA Not Used For Research & Development
Page 10 of 13
AFA NonConstruction TASA Rev. 2/23/2024
C. Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), as amended, (prohibits
discrimination on the basis of sex).
D. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.) as amended,
(prohibits discrimination on the basis of disability); and 49 CFR Part 27.
E. The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age).
F. Airport and Airway Improvement Act of 1982, (49 U.S.C. Chapter 471, Section 47123),
as amended, (prohibits discrimination based on race, creed, color, national origin, or
sex).
G. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope,
coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age
Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by
expanding the definition of the terms “programs or activities” to include all of the
programs or activities of the federal-aid recipients, subrecipients and contractors,
whether such programs or activities are federally funded or not).
H. Titles II and III of the Americans with Disabilities Act, which prohibits discrimination on
the basis of disability in the operation of public entities, public and private transportation
systems, places of public accommodation, and certain testing entities (42 U.S.C. §§
12131-12189) as implemented by Department of Transportation regulations at 49
C.F.R. Parts 37 and 38.
I. The Federal Aviation Administration’s Nondiscrimination statute (49 U.S.C. § 47123)
(prohibits discrimination on the basis of race, color, national origin, and sex).
J. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low-Income Populations, which ensures nondiscrimination against
minority populations by discouraging programs, policies, and activities with
disproportionately high and adverse human health or environmental effects on minority
and low-income populations.
K. Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency, and resulting agency guidance, national origin discrimination includes
discrimination because of limited English proficiency (LEP). To ensure compliance with
Title VI, the parties must take reasonable steps to ensure that LEP persons have
meaningful access to the programs (70 Fed. Reg. at 74087 to 74100).
L. Title IX of the Education Amendments of 1972, as amended, which prohibits the parties
from discriminating because of sex in education programs or activities (20 U.S.C. 1681
et seq.).
20. Disadvantaged Business Enterprise Program Requirements
A. The parties shall comply with the Disadvantaged Business Enterprise (“DBE”) Program
requirements established in 49 CFR Part 26.
B. Local Government shall adopt, in its totality, State’s federally approved DBE program.
C. Local Government shall set an appropriate DBE goal consistent with State’s DBE
guidelines and in consideration of Local market, project size, and nature of the goods or
services to be acquired. Local Government shall have final decision-making authority
regarding the DBE goal and shall be responsible for documenting its actions.
D. Local Government shall follow all other parts of State’s DBE program referenced in
TxDOT Form 2395, Memorandum of Understanding Regarding the Adoption of the
Texas Department of Transportation’s Federally-Approved Disadvantaged Business
TxDOT:: Federal Highway Administration:
CCSJ # 0902-90-318 AFA ID Z00009934 CFDA No. 20.205
AFA CSJs 0902-90-318 CFDA Title Highway Planning and Construction
District # 02 Code Chart 64# 09100
Project Name 2024 Colleyville Active Transportation Plan AFA Not Used For Research & Development
Page 11 of 13
AFA NonConstruction TASA Rev. 2/23/2024
Enterprise by Entity, and attachments found at web address:
http://ftp.dot.state.tx.us/pub/txdot-info/bop/dbe/mou/mou_attachments.pdf.
E. Local Government shall not discriminate on the basis of race, color, national origin, or
sex in the award and performance of any DOT-assisted contract or in the administration
of its DBE program or the requirements of 49 CFR Part 26. Local Government shall
take all necessary and reasonable steps under 49 CFR Part 26 to ensure non-
discrimination in award and administration of DOT-assisted contracts. State’s DBE
program, as required by 49 CFR Part 26 and as approved by DOT, is incorporated by
reference in this Agreement. Implementation of this program is a legal obligation and
failure to carry out its terms shall be treated as a violation of this Agreement. Upon
notification to Local Government of its failure to carry out its approved program, State
may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate
cases, refer the matter for enforcement under 18 USC 1001 and the Program Fraud
Civil Remedies Act of 1986 (31 USC § 3801 et seq.).
F. Each contract Local Government signs with a contractor (and each subcontract the
prime contractor signs with a subcontractor) must include the following assurance:
“The contractor, sub-recipient, or sub-contractor shall not discriminate on the basis of
race, color, national origin, or sex in the performance of this contract. The contractor
shall carry out applicable requirements of 49 CFR Part 26 in the award and
administration of DOT-assisted contracts. Failure by the contractor to carry out these
requirements is a material breach of this agreement, which may result in the termination
of this agreement or such other remedy as the recipient deems appropriate.”
21. Debarment Certifications
The parties are prohibited from making any award at any tier to any party that is debarred or
suspended or otherwise excluded from or ineligible for participation in Federal Assistance
Programs under Executive Order 12549, “Debarment and Suspension.” By executing this
Agreement, Local Government certifies that it and its principals are not currently debarred,
suspended, or otherwise excluded from or ineligible for participation in Federal Assistance
Programs under Executive Order 12549, and further certifies that it will not do business with
any party, to include principals, that is currently debarred, suspended, or otherwise excluded
from or ineligible for participation in Federal Assistance Programs under Executive Order
12549. The parties to this Agreement shall require any party to a contract, subcontract, or
purchase order awarded under this Agreement to certify its eligibility to receive federal funds
and, when requested by State, to furnish a copy of the certification.
If state funds are used, the parties are prohibited from making any award to any party that is
debarred under the Texas Administrative Code, Title 34, Part 1, Chapter 20, Subchapter G,
Rule §20.585 and the Texas Administrative Code, Title 43, Part 1, Chapter 9, Subchapter G.
22. Lobbying Certification
In executing this Agreement, each signatory certifies to the best of that signatory’s knowledge
and belief, that:
A. No federal appropriated funds have been paid or will be paid by or on behalf of the
parties to any person for influencing or attempting to influence an officer or employee of
any federal agency, a Member of Congress, an officer or employee of Congress, or an
TxDOT:: Federal Highway Administration:
CCSJ # 0902-90-318 AFA ID Z00009934 CFDA No. 20.205
AFA CSJs 0902-90-318 CFDA Title Highway Planning and Construction
District # 02 Code Chart 64# 09100
Project Name 2024 Colleyville Active Transportation Plan AFA Not Used For Research & Development
Page 12 of 13
AFA NonConstruction TASA Rev. 2/23/2024
employee of a Member of Congress in connection with the awarding of any federal
contract, the making of any federal grant, the making of any federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or cooperative
agreement.
B. If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with federal contracts, grants, loans, or cooperative
agreements, the signatory for Local Government shall complete and submit the federal
Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its
instructions.
C. The parties shall require that the language of this certification be included in the award
documents for all sub-awards at all tiers (including subcontracts, sub-grants, and
contracts under grants, loans, and cooperative agreements) and all sub-recipients shall
certify and disclose accordingly. Submission of this certification is a prerequisite
imposed by 31 USC §1352 for making or entering into this transaction. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
23. Federal Funding Accountability and Transparency Act Requirements
A. Any recipient of funds under this agreement agrees to comply with the Federal Funding
Accountability and Transparency Act (FFATA) and implementing regulations at 2 CFR
Part 170, including Appendix A. This agreement is subject to the following award terms:
http://www.gpo.gov/fdsys/pkg/FR-2010-09-14/pdf/2010-22705.pdf and
http://www.gpo.gov/fdsys/pkg/FR-2010-09-14/pdf/2010-22706.pdf.
B. Local Government agrees that it shall:
1. Obtain and provide to State a System for Award Management (SAM) number
(Federal Acquisition Regulation (FAR) Subpart 4.11) if this award provides more
than $25,000 in Federal funding. The SAM number may be obtained by visiting the
SAM website whose address is: https://sam.gov/SAM/pages/public/index.jsf
2. Obtain and provide to State a Data Universal Numbering System (DUNS)
number, a unique nine-character number that allows the federal government to
track the distribution of federal money. The DUNS number may be requested
free of charge for all businesses and entities required to do so by visiting the
Dun & Bradstreet on-line registration website http://fedgov.dnb.com/webform;
and
3. Report the total compensation and names of its top five executives to State if:
a. More than 80 percent of annual gross revenues are from the Federal
government, and those revenues are greater than $25,000,000; and
b. The compensation information is not already available through reporting
to the U.S. Securities and Exchange Commission.
24. Single Audit Report
A. The parties shall comply with the requirements of the Single Audit Act of 1984, P.L. 98-
502, ensuring that the single audit report includes the coverage stipulated in 2 CFR Part
200.
TxDOT:: Federal Highway Administration:
CCSJ # 0902-90-318 AFA ID Z00009934 CFDA No. 20.205
AFA CSJs 0902-90-318 CFDA Title Highway Planning and Construction
District # 02 Code Chart 64# 09100
Project Name 2024 Colleyville Active Transportation Plan AFA Not Used For Research & Development
Page 13 of 13
AFA NonConstruction TASA Rev. 2/23/2024
B. If threshold expenditures of $750,000 or more are met during the fiscal year, the Local
Government must submit a Single Audit Report and Management Letter (if applicable)
to TxDOT's Compliance Division, 125 East 11th Street, Austin, TX 78701 or contact
TxDOT’s Compliance Division at singleaudits@txdot.gov .
C. If expenditures are less than the threshold during Local Government's fiscal year, Local
Government must submit a statement to TxDOT's Compliance Division as follows: We
did not meet the $______ expenditure threshold and therefore, are not required to have
a single audit performed for FY ______.
D. For each year Project remains open for federal funding expenditures, Local
Government will be responsible for filing a report or statement as described above. The
required annual filing shall extend throughout the life of the agreement, unless
otherwise amended or Project has been formally closed out and no charges have been
incurred within the current fiscal year.
25. Signatory Warranty
Each signatory warrants that the signatory has necessary authority to execute this agreement
on behalf of the entity represented.
Each party is signing this agreement on the date stated under that party’s signature.
THE STATE OF TEXAS THE LOCAL GOVERNMENT
Signature Signature
Jerry Ducay
Typed or Printed Name Typed or Printed Name
City Manager
Typed or Printed Title Typed or Printed Title
Date Date
TxDOT:: Federal Highway Administration:
CCSJ # 0902-90-318 AFA ID Z00009934 CFDA No. 20.205
AFA CSJs 0902-90-318 CFDA Title Highway Planning and Construction
District # 02 Code Chart 64# 09100
Project Name 2024 Colleyville Active
Transportation Plan AFA Not Used For Research & Development
Page 1 of 3
AFA NonConstruction TASA Attachment A 2/23/2024
ATTACHMENT A
SCOPE OF WORK
PURPOSE:
The City of Colleyville (“Local Government”) seeks to develop an Active Transportation Plan
(“Plan”) that will identify specific, actionable projects that the Local Government can undertake
in the next five years that will make Colleyville a more walkable and bikeable Local
Government. The Plan will provide guidance to the Local Government for the development of
future non-motorized transportation infrastructure and will assist the Local Government with
applying for and obtaining funding to create and expand its non-motorized Active Transportation
Network.
PROJECT AREA:
The Project Area will encompass the jurisdictional boundaries of the Local Government.
Location of analyses and recommendations may (will) be prioritized by the Local Government
and further established in the planning consultant contract.
TIMELINE AND DELIVERABLES:
Target AFA Execution Date: July 1, 2024
Task 1: Existing Conditions Assessment: 3-12 months from AFA Execution
• Draft Existing Conditions Assessment Report due: March 1, 2025
• Final Existing Conditions Assessment Report due: July 1, 2025
Task 2: Community Engagement: 9-18 months from AFA Execution
• Approved Stakeholder/Community Engagement Plan due April 1, 2025
• Initial Stakeholder/Community Engagement Report due August 1, 2025
• Plan Acceptance Stakeholder/Community Engagement Report due: January 1, 2026
Task 3: Recommendations: 12-24 months from AFA Execution
• Draft Recommendations Report due: July 1, 2025
• Final Recommendations Report and Draft Plan due: October 1, 2025
• Final Plan due: February 1, 2026
Task 4: Agreement to Adopt the Final Plan:
• Approved Final Plan due: July 1, 2026
TxDOT:: Federal Highway Administration:
CCSJ # 0902-90-318 AFA ID Z00009934 CFDA No. 20.205
AFA CSJs 0902-90-318 CFDA Title Highway Planning and Construction
District # 02 Code Chart 64# 09100
Project Name 2024 Colleyville Active
Transportation Plan AFA Not Used For Research & Development
Page 2 of 3
AFA NonConstruction TASA Attachment A 2/23/2024
Existing Conditions Assessment:
The Existing Conditions Assessment will develop a comprehensive understanding of pedestrian
and bicyclist needs and issues for residents of all ages and abilities. Tasks included are:
Review of Documents and Plans
Review applicable Local Government Master Plans, Thoroughfare Plan, Trail Plan,
Comprehensive Plan, subsequent Community Engagement materials, active Transportation Plans
for neighboring communities, as well as other regional pedestrian and bicycle plans including
regional trail network plans and maps, and bikeway and pedestrian network plans.
Data Collection
An inventory of the existing conditions for bicycle and pedestrian transportation will be collected
throughout the Project Area. This inventory includes public roads, sidewalk and pedestrian
infrastructure, bike facilities, traffic signals, major activity areas, schools, parks, public
buildings, available traffic counts, aerial imagery, GIS data, plans and ordinances.
Assessment of Existing Bicycle and Pedestrian Networks
Existing conditions for bicycle and pedestrian transportation will be assessed throughout the
Local Government, utilizing data collected. This assessment includes a Crash hotspot analysis, a
Low-Stress Connectivity Analysis, historical rider data and level of traffic stress analyses,
identification of active transportation network gaps, and mapping of gathered data.
Additional analysis methodologies and data sources may be defined in the planning consultant
contract.
Community Engagement:
Community Engagement Plan (“CEP”) will include but not limited to the following elements:
• Identify and develop a list of key stakeholders (“Active Transportation Stakeholder
Committee”) to ensure the Local Government is involving and addressing various interest
groups’ concerns.
• Hold in-person meetings with Active Transportation Stakeholder Committee such as
open house, focus group, walking audit of high priority corridors, and public meetings to
solicit feedback on potential vision, goals, project ideas, and discuss plan
recommendations.
• Integrate an Online Community Engagement opportunity by hosting project information,
timeline, surveys, and interactive mapping tools.
CEP will include obtaining the State’s approval of any recommendations affecting the State
Highway System. Additional stakeholder engagement methods may be defined in the planning
consultant contract.
TxDOT:: Federal Highway Administration:
CCSJ # 0902-90-318 AFA ID Z00009934 CFDA No. 20.205
AFA CSJs 0902-90-318 CFDA Title Highway Planning and Construction
District # 02 Code Chart 64# 09100
Project Name 2024 Colleyville Active
Transportation Plan AFA Not Used For Research & Development
Page 3 of 3
AFA NonConstruction TASA Attachment A 2/23/2024
Recommendations:
The Plan will include establishing a Community Vision Statement and goals, Bicycle and
Pedestrian Network Maps, Low-Stress Connectivity Map, and a Project Prioritization Matrix for
the Pedestrian and Bicycle Networks improvements.
The Plan will also contain an Action Plan Matrix that will identify and recommend 1) potential
reliable and available funding sources and 2) most effective policies and programs to maximize
Local Government’s investment, for the implementation of the identified Pedestrian and Bicycle
Networks improvements.
Agreement to Adopt the Final Plan:
The Plan will document the analyses and results of all previous tasks into a final report and will
be presented for approval and adoption by ordinance from the Local Government’s Council.
TxDOT:: Federal Highway Administration: CCSJ # 0902-90-318 AFA ID Z00009934 CFDA No. 20.205 AFA CSJs 0902-90-318 CFDA Title Highway Planning and Construction District # 02 Code Chart 64# 09100 Project Name 2024 Colleyville Active Transportation Plan AFA Not Used For Research & Development AFA NonConstruction TASA Page 1 of 2 Attachment B 2/23/2024 ATTACHMENT B PROJECT ESTIMATE AND SOURCE OF FUNDS LG Performs Professional Services Work or Hires Consultant Work Performed by Local Government (“LG”) Description of Project Costs to be Incurred Total Project Cost Estimate Federal Participation Includes percentage for TDC apportionment on projects where applicable State Participation Includes authorized EDC amounts Local Government Participation Includes authorized {Choose Project Type} reduction % Cost % Cost % Cost Planning/Maps/Education/Non-CST $129,000 80% $103,200 0% $0 20% $25,800 Preliminary Engineering $0 0% $0 0% $0 0% $0 Environmental Cost $0 0% $0 0% $0 0% $0 Total Project Value $129,000 80% $103,200 0% $0 20% $25,800 Work by LG Subtotal $129,000 $103,200 $0 $0 Work Performed by the State (Local Participation paid up front by LG to TxDOT) Planning/Maps/Education/Non-CST $0 0% $0 0% $0 0% $0 Preliminary Engineering1 $0 0% $0 0% $0 0% $0 Environmental Cost1 $0 0% $0 0% $0 0% $0 Total Project Value $0 0% $0 0% $0 0% $0 Work by State Subtotal $0 $0 $0 $0
TxDOT:: Federal Highway Administration: CCSJ # 0902-90-318 AFA ID Z00009934 CFDA No. 20.205 AFA CSJs 0902-90-318 CFDA Title Highway Planning and Construction District # 02 Code Chart 64# 09100 Project Name 2024 Colleyville Active Transportation Plan AFA Not Used For Research & Development AFA NonConstruction TASA Page 2 of 2 Attachment B 2/23/2024 Direct and Indirect State Costs Incurred for Review, Inspection, Administration & Oversight Description of Project Costs to be Incurred Total Project Cost Estimate Federal Participation Includes percentage for TDC apportionment on projects where applicable State Participation Includes authorized EDC amount Local Government (LG) Participation Includes authorized {Choose Project Type} reduction % Cost % Cost % Cost Planning/Maps/Education/Non-CST $19,350 80% $15,480.00 0% $0 20% $3,870.00 Preliminary Engineering1 $0 0% $0.00 0% $0 0% $0.00 Environmental Cost1 $0 0% $0.00 0% $0 0% $0.00 Direct State Costs Subtotal $19,350 80% $15,480.00 0% $0 20% $3,870.00 Indirect State Cost $5,934 $0 100% $5,934 $0 TOTAL PARTICIPATION $154,284 $118,680 $5,934 $29,670 In-kind Contribution Credit Applied $0 TOTAL REMAINING PARTICIPATION AFTER $29,670 The estimated total participation by Local Government is $29,670.00, plus 100% of overruns. Total estimated payment by Local Government to State is $3,870.00. 1Local Government’s payment of $3,870.00 is due to State within 90 days from execution of this contract. The local match must be 20% or greater and may include eligible in-kind contributions, EDC adjustments, or TDCs if authorized as part of project selection. Transportation Development Credits (TDC) are being utilized in place of the Local Government’s participation in the amount of $0.00. This is an estimate; the final amount of Local Government participation will be based on actual costs. Maximum federal TASA funds available for Project are $118,680.00.
TxDOT:: Federal Highway Administration:
CCSJ # 0902-90-318 AFA ID Z00009934 CFDA No. 20.205
AFA CSJs 0902-90-318 CFDA Title Highway Planning and Construction
District # 02 Code Chart 64# 09100
Project Name 2024 Colleyville Active
Transportation Plan AFA Not Used For Research & Development
Page 1 of 1
AFA NonConstruction TASA Attachment C
ATTACHMENT C
RESOLUTION, ORDINANCE, OR COMMISSIONERS COURT ORDER
RESOLUTION R-24-4953
APPROVING AN ADVANCED FUNDING AGREEMENT WITH THE
STATE OF TEXAS FOR A TRANSPORTATION ALTERNATIVES SET-
ASIDE (TASA) PROGRAM PROJECT; PROVIDING FOR LOCAL
FUNDING; AND AUTHORIZING THE CITY MANAGER TO EXECUTE
THE AGREEMENT
WHEREAS,the City Council finds it in the best interest of the City and its
citizens to utilize public grant programs to maintain and
enhance the quality of the City’s pedestrian and bicycle
network; and
WHEREAS,the City of Colleyville, Texas (“City”) submitted a request to
the Texas Department of Transportation (“TxDOT”) for state
participation in the form of TASA funding to pay a portion of
the costs for the development of an Active Transportation Plan
(the “Project”); and
WHEREAS, the City Council hereby authorizes the City Manager, or his
designee, to execute the Advanced Funding Agreement (the
“Agreement”) with TxDOT, providing for the state’s
participation in the Project through TASA grant funding, as
more particularly described in the Agreement; and
WHEREAS,the City will be responsible for 20% of the costs as well as
100% of cost overruns for the Project as set forth in the
Agreement; and
WHEREAS,upon final execution of the Agreement, the City Council
authorizes the commitment of local matching funds, to the
extent required, to be funded from available funding.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1 THAT the City Council authorizes an Advance Funding
Agreement with the State of Texas for the TASA funding for an
Active Transportation Plan, the City will be responsible for 20%
of the costs as well as 100% of cost overruns for the Project
as set forth in the Agreement. The City Manager, or his
designee, is authorized to execute all documents necessary to
complete this transaction.
Resolution R-24-4953
Page 2 of 2
Sec. 2 THAT the City’s portion of the Project funding required under
the Agreement shall come from available funds from one or
more of the following sources: Capital Projects Fund,
Colleyville Tomorrow Fund, Parks Tomorrow Fund, Voluntary
Park Fund, or the Colleyville Economic Development
Corporation Fund.
Sec. 3 THAT this Resolution shall become effective immediately upon
passage.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 2nd DAY OF JULY
2024.
Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye
Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye
Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6 Aye
Kimberly Holt Gunderson, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Bobby Lindamood
City Secretary Mayor
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 9 Agenda Date 7/2/2024
Type Report
Department City Secretary
Title
Colleyville Library Board Meeting Minutes - April 8, 2024
Attachments
1. Colleyville Library Board Meeting Minutes - April 8, 2024
City of Colleyville Page 1
CITY OF COLLEYVILLE
COLLEYVILLE LIBRARY BOARD
MINUTES
110 Main Street, Colleyville, Texas, 76034
MONDAY , APRIL 8, 2024 - 6:00 PM
1. CALL TO ORDER
Chair Molly Skinner called the meeting of the Colleyville Library Board to order at
6:00 p.m. Informal introductions from Library Director and Outreach and Program
Coordinator, along with Library Board, Friends of the Library members and visiting
teen volunteer.
Present: Chair Molly Skinner, and Board members: Wanda Cotter, Kay Newton,
Joy Fulton Lee, Al Cain, Merry Graves, Joseph Stout, Gary McPherson. City staff:
Library Director Jack Pawlowski and Library Outreach and Program Coordinator
Dina Bayles. Visitor - teen library volunteer, Kiefer Albers.
Absent: Susan Baum, Denise Light.
2. APPROVAL OF MINUTES
December 11, 2023
A motion was made by Kay Newton and seconded by Joy Fulton Lee to approve
the October 9, 2023 minutes. The motion was approved unanimously.
Joan Roberts joined at 6:07 p.m.
3. REGULAR AGENDA ITEMS
3a Overview of Summer Reading Program
Director Pawlowski discussed the Summer Reading Program theme and logo,
“Reading with My Gnomies” and discussed the Kick -off Party on Friday May 31,
2024. Registration opens May 20, 2024 for programs as well as for summer
reading. All performers are booked with a range of performers, including David
Slick juggler, a magic show, Dallas Zoo, Creature Teacher, Blackland Prairies
Raptors, Dennis Lee, and the Dinosaur George Traveling Museum. The city
brochure is being compiled as well as print materials. School visits are tentatively
scheduled for late April and early May as a school has contacted the library
already.
Colleyville Library Board Minutes April 8, 2024
City of Colleyville Page 2
3b Discussion of Items for Future Agendas
Board member Joan Roberts received a community member question regarding
how the Cloud Library digital content platform categorizes adult, teen, and juvenile
content. Director Pawlowski explained that within the Cloud Library platform, the
publishers decide what audience, be it juvenile, teen or adult, that the book is
categorized as and the Colleyville Public Library is unable to change the content
categorization items are grouped in. Director Pawlowski demonstrated the Kid’s
Mode function in the Cloud Library app that can be used to filter juvenile material
only. Board member Roberts asked if there was a teen section as well as a
children’s section in Kid’s Mode. Director Pawlowski indicated that only children’s
classified material should be in Kid’s Mode but will further investigate. Board
member Roberts asked for this to be further investigated and to be given feedback
on final determination. Chair Molly Skinner closed this discussion.
4. REPORTS
4a Librarian's Report
A. Library Staff
Director Pawlowski detailed the staff changes. The previous Library community
Events Coordinator position was changed to the Outreach and Program
Coordinator and discussed the changes in responsibilities. Director Pawlowski
discussed Holli Carullo being promoted from Clerk to Library Assistant and two
other circulation and youth position openings along with Circulation Information
Services position.
B. Monthly Statistics
Pawlowski indicated that the monthly statistics are on par for year to year
statistics. Patron visits down (roughly 9%) due to no longer being a voting center.
Program numbers down slightly due to a popular youth services program being
reduced due to staffing shortages. Pawlowski looking to get program numbers up
once open youth positions are filled. Circulation numbers up 1%, very similar to
last year. Cloud Library numbers and statistics are still very strong and continue to
rise. Volunteer statistics are relatively the same. Teen volunteers typically fall off
during the holidays and end of school year testing but increase with Summer
Reading Program.
C. Donations
Pawlowski reported that the Library received a $500 donation from the Colleyville
Lions Club for the purchase of new Large Print books that are already added to the
Colleyville Library Board Minutes April 8, 2024
City of Colleyville Page 3
collection. In addition, the Glaser Family Foundation donated $10,000 which will
be used for the 2024 Summer Reading Program mainly for performers, the finale
and other components.
D. Library Programs
Pawlowski said the last week wrapped up of fall/spring programs with attendance
being strong. This year was strong from beginning to end with similar numbers in
attendance for all programs. An impromptu Easter Egg Scavenger Hunt invited the
community to explore the library and find eggs based on clues. Once the activity
sheet was completed they received a little prize. Pawlowski introduced the new
Spring Story Walk (started on April 1), “Norman the Slug with the Silly Shell”
which includes an activity and a plush prize upon completion. Prize redemption
was moved to the youth services department upstairs to encourage children to
interact more with the youth services librarian and increase program participation.
Adult programs with George Pavelek was well received regarding informational
gardening, as well as various food and nutrition series programming. Adult
Services Librarian Kara Teeter is working on a May booking of Peggy Lore, a local
author discussing her time in Hollywood. Teeter is also working on booking local
author Amanda Churchill for an author luncheon in the month of August. Chair
Skinner asked for repeat of the dates for the Summer Reading Program Kick-off
and Finale. Pawlowski repeated the dates are May 31st and July 26th accordingly.
4b Friends of the Colleyville Public Library Report
Friends of the Library President Merry Graves reported the group received
requests for two design suite subscriptions, Glowforge engraving machine ($239)
and Cricut diecut machine ($120) which they will be purchasing. Graves also
reported the acquisition of two paintings from local painter, Ann Hardy, that will be
donated to the library. One painting will be donated from the Friend’s and one
from the Foundation, to honor former director Mary Rodne. Board member Kay
Newton further elaborated that the paintings will have plaques included on the
frames commemorating Rodne. Merry Graves said they are continuing to accept
used book donations and maintain the book sale material in the library. Graves
commented on the other avenues of book sales including Better World Books and
Half Price Books. Board member Roberts reported the Friend’s hav e reached out to
local charities for opportunities for the Friend’s to donate books to those in need.
Loretta House and Moms in Need are programs the Friend’s have donated books
to. President Graves indicated a friend was setting up a preschool library in their
church and books were donated for this as well. Graves said they are continuing to
trying to generate money from selling donated books and she introduced the
planned City Council presentation of the acquired paintings. Board member
Newton gave more information on the timing of the presentations in Rodne’s
honor. Tuesday May 7th from 2-4 p.m. will be an Open House to introduce the new
director, Jack Pawlowski. On May 7th beginning at 7 p.m., the paintings will be
Colleyville Library Board Minutes April 8, 2024
City of Colleyville Page 4
presented at the City Council meeting. The Library Foundation will be present and
the Library Board was invited by Board member Newton.
4c Colleyville Public Library Foundation Report
Chair Skinner remarked that the Foundation report was commented on by Board
member Kay Newton who further elaborated that Foundation member Denise
Light, Ginny Tigue and Newton met with painter Ann Hardy to choose the
commemorative paintings. Newton commented that Hardy generously discounted
the cost of the paintings. There was no member of the Library Foundation present.
Chair Skinner concluded the agenda was complete and opened discussion for
questions. Board member Joy Fulton Lee inquired about potential outreach with
the schools, specifically elementary schools in general. Director Pawlowski
discussed that the only prior outreach in the schools has been Summer Reading
Program school visits. New avenues into school outreach is being considered and
explored for the new school year, as well as collaborating with the district.
5.ADJOURNMENT
A motion was made by Kay Newton and seconded by Joan Roberts to adjourn the
meeting of the Colleyville Library B oard at 6:32 p.m. The motion was approved
unanimously.
APPROVED BY A VOTE OF _9_ AYES, _0_ NAYS, AND _0_ ABSTENTIONS ON THIS
THE _10_ DAY OF __June 2024_____.
Minutes taken and prepared by:
Dina Bayles
Library Outreach and Program Coordinator
RESOLUTION R-24-4954
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER
BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF
JULY 2, 2024
WHEREAS, City Council has taken action on certain items on the agenda
under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 2ND DAY OF JULY
2024.
Mayor Bobby Lindamood Aye Mark Alphonso, Place 2 Aye
Mayor Pro Tem Brandi Elder Aye Ben Graves, Place 4 Aye
Deputy Mayor Pro Tem Scotty Richardson Aye Tim Raine, Place 6
Kimberly Holt Gunderson, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Bobby Lindamood
City Secretary Mayor