HomeMy WebLinkAboutLibrary Board-Agenda Packets-6/10/2024
City of Colleyville Page 1
CITY OF COLLEYVILLE
COLLEYVILLE LIBRARY BOARD AGENDA
Public Library - 110 Main Street
MONDAY, JUNE 10, 2024 - 6:00 PM
1. CALL TO ORDER
2. APPROVAL OF MINUTES
2a April 8, 2024
3. REGULAR AGENDA ITEMS
3a Remote Locker System Update
3b Book Vending Machine Partnership
3c Approval to use the Voluntary Library Fund in Fiscal Year 2025, for
purchase of library materials, materials processing supplies, and
library programs, in an amount not to exceed $195,000
3d Discussion of Items for Future Agendas
4. REPORTS
4a Librarian's Report
4b Friends of the Colleyville Public Library Report
4c Colleyville Public Library Foundation Report
5. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Thursday, June 6,
2024, by 5:00 p.m.
Jack Pawlowski
Library Director
A quorum of any Colleyville board, commission, or committee may be present at this
meeting. Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1130, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
CITY OF COLLEYVILLE
COLLEYVILLE LIBRARY BOARD
MINUTES
110 Main Street, Colleyville, Texas, 76034
MONDAY , APRIL 8, 2024 - 6:00 PM
1. CALL TO ORDER
Chair Molly Skinner called the meeting of the Colleyville Library Board to order at
6:00 p.m. Informal introductions from Library Director and Outreach and Program
Coordinator, along with Library Board, Friends of the Library members and visiting
teen volunteer.
Present: Chair Molly Skinner, and Board members: Wanda Cotter, Kay Newton,
Joy Fulton Lee, Al Cain, Merry Graves, Joseph Stout, Gary McPherson. City staff:
Library Director Jack Pawlowski and Library Outreach and Program Coordinator
Dina Bayles. Visitor - teen library volunteer, Kiefer Albers.
Absent: Susan Baum, Denise Light.
2. APPROVAL OF MINUTES
December 11, 2023
A motion was made by Kay Newton and seconded by Joy Fulton Lee to approve
the October 9, 2023 minutes. The motion was approved unanimously.
Joan Roberts joined at 6:07 p.m.
3. REGULAR AGENDA ITEMS
3a Overview of Summer Reading Program
Director Pawlowski discussed the Summer Reading Program theme and logo,
“Reading with My Gnomies” and discussed the Kick -off Party on Friday May 31,
2024. Registration opens May 20, 2024 for programs as well as for summer
reading. All performers are booked with a range of performers, including David
Slick juggler, a magic show, Dallas Zoo, Creature Teacher, Blackland Prairies
Raptors, Dennis Lee, and the Dinosaur George Traveling Museum. The city
brochure is being compiled as well as print materials. School visits are tentatively
scheduled for late April and early May as a school has contacted the library
already.
Colleyville Library Board Minutes April 8, 2024
City of Colleyville Page 2
3b Discussion of Items for Future Agendas
Board member Joan Roberts received a community member question regarding
how the Cloud Library digital content platform categorizes adult, teen, and juvenile
content. Director Pawlowski explained that within the Cloud Library platform, the
publishers decide what audience, be it juvenile, teen or adult, that the book is
categorized as and the Colleyville Public Library is unable to change the content
categorization items are grouped in. Director Pawlowski demonstrated the Kid’s
Mode function in the Cloud Library app that can be used to filter juvenile material
only. Board member Roberts asked if there was a teen section as well as a
children’s section in Kid’s Mode. Director Pawlowski indicated that only children’s
classified material should be in Kid’s Mode but will further investigate. Board
member Roberts asked for this to be further investigated and to be given feedback
on final determination. Chair Molly Skinner closed this discussion.
4. REPORTS
4a Librarian's Report
A. Library Staff
Director Pawlowski detailed the staff changes. The previous Library community
Events Coordinator position was changed to the Outreach and Program
Coordinator and discussed the changes in responsibilities. Director Pawlowski
discussed Holli Carullo being promoted from Clerk to Library Assistant and two
other circulation and youth position openings along with Circulation Information
Services position.
B. Monthly Statistics
Pawlowski indicated that the monthly statistics are on par for year to year
statistics. Patron visits down (roughly 9%) due to no longer being a voting center.
Program numbers down slightly due to a popular youth services program being
reduced due to staffing shortages. Pawlowski looking to get program numbers up
once open youth positions are filled. Circulation numbers up 1%, very similar to
last year. Cloud Library numbers and statistics are still very strong and continue to
rise. Volunteer statistics are relatively the same. Teen volunteers typically fall off
during the holidays and end of school year testing but increase with Summer
Reading Program.
C. Donations
Pawlowski reported that the Library received a $500 donation from the Colleyville
Lions Club for the purchase of new Large Print books that are already added to the
Colleyville Library Board Minutes April 8, 2024
City of Colleyville Page 3
collection. In addition, the Glaser Family Foundation donated $10,000 which will
be used for the 2024 Summer Reading Program mainly for performers, the finale
and other components.
D. Library Programs
Pawlowski said the last week wrapped up of fall/spring programs with attendance
being strong. This year was strong from beginning to end with similar numbers in
attendance for all programs. An impromptu Easter Egg Scavenger Hunt invited the
community to explore the library and find eggs based on clues. Once the activity
sheet was completed they received a little prize. Pawlowski introduced the new
Spring Story Walk (started on April 1), “Norman the Slug with the Silly Shell”
which includes an activity and a plush prize upon completion. Prize redemption
was moved to the youth services department upstairs to encourage children to
interact more with the youth services librarian and increase program participation.
Adult programs with George Pavelek was well received regarding informational
gardening, as well as various food and nutrition series programming. Adult
Services Librarian Kara Teeter is working on a May booking of Peggy Lore, a local
author discussing her time in Hollywood. Teeter is also working on booking local
author Amanda Churchill for an author luncheon in the month of August. Chair
Skinner asked for repeat of the dates for the Summer Reading Program Kick-off
and Finale. Pawlowski repeated the dates are May 31st and July 26th accordingly.
4b Friends of the Colleyville Public Library Report
Friends of the Library President Merry Graves reported the group received
requests for two design suite subscriptions, Glowforge engraving machine ($239)
and Cricut diecut machine ($120) which they will be purchasing. Graves also
reported the acquisition of two paintings from local painter, Ann Hardy, that will be
donated to the library. One painting will be donated from the Friend’s and one
from the Foundation, to honor former director Mary Rodne. Board member Kay
Newton further elaborated that the paintings will have plaques included on the
frames commemorating Rodne. Merry Graves said they are continuing to accept
used book donations and maintain the book sale material in the library. Graves
commented on the other avenues of book sales including Better World Books and
Half Price Books. Board member Roberts reported the Friend’s hav e reached out to
local charities for opportunities for the Friend’s to donate books to those in need.
Loretta House and Moms in Need are programs the Friend’s have donated books
to. President Graves indicated a friend was setting up a preschool library in their
church and books were donated for this as well. Graves said they are continuing to
trying to generate money from selling donated books and she introduced the
planned City Council presentation of the acquired paintings. Board member
Newton gave more information on the timing of the presentations in Rodne’s
honor. Tuesday May 7th from 2-4 p.m. will be an Open House to introduce the new
director, Jack Pawlowski. On May 7th beginning at 7 p.m., the paintings will be
Colleyville Library Board Minutes April 8, 2024
City of Colleyville Page 4
presented at the City Council meeting. The Library Foundation will be present and
the Library Board was invited by Board member Newton.
4c Colleyville Public Library Foundation Report
Chair Skinner remarked that the Foundation report was commented on by Board
member Kay Newton who further elaborated that Foundation member Denise
Light, Ginny Tigue and Newton met with painter Ann Hardy to choose the
commemorative paintings. Newton commented that Hardy generously discounted
the cost of the paintings. There was no member of the Library Foundation present.
Chair Skinner concluded the agenda was complete and opened discussion for
questions. Board member Joy Fulton Lee inquired about potential outreach with
the schools, specifically elementary schools in general. Director Pawlowski
discussed that the only prior outreach in the schools has been Summer Reading
Program school visits. New avenues into school outreach is being considered and
explored for the new school year, as well as collaborating with the district.
5. ADJOURNMENT
A motion was made by Kay Newton and seconded by Joan Roberts to adjourn the
meeting of the Colleyville Library B oard at 6:32 p.m. The motion was approved
unanimously.
APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE
__ DAY OF ___________.
Minutes taken and prepared by:
Dina Bayles
Library Outreach and Program Coordinator
City of Colleyville Page 1
CITY OF COLLEYVILLE
COLLEYVILLE LIBRARY BOARD BRIEFING
Agenda Number 3a Agenda Date 6/10/2024 Number
Type Regular Agenda Items
Department Library
Title
Remote Locker System Update
Explanation
Library Director Jack Pawlowski will present an update on the installation timeline for the
new Bibliotheca Remote Locker System.
Attachments
City of Colleyville Page 1
CITY OF COLLEYVILLE
COLLEYVILLE LIBRARY BOARD BRIEFING
Agenda Number 3b Agenda Date 6/10/2024 Number
Type Regular Agenda Items
Department Library
Title
Book Vending Machine Partnership
Explanation
Library Director Jack Pawlowski will present information on a book vending machine
partnership opportunity with Atmos Energy and the Rotary Club of Colleyville.
Attachments
City of Colleyville Page 1
CITY OF COLLEYVILLE
COLLEYVILLE LIBRARY BOARD BRIEFING
Agenda Number 3c Agenda Date 6/10/2024 Number
Type Regular Agenda Items
Department Library
Title
Approval to use the Voluntary Library Fund in Fiscal Year 2025, for purchase of library
materials, materials processing supplies, and library programs, in an amount not to
exceed $195,000
Explanation
The Voluntary Library Fund is used for the purpose of the development and
improvement of library programs and services and for approved library programs and
capital items, including collection development (books and other materials). Funding is
received by monthly donation of $2.00 from residents.
This item provides for the Library Board to make a recommendation to the City Council
for use of the Voluntary Library Fund, for the purchase of library collection materials,
collection processing supplies and library programs in an amount not to exceed
$195,000.00.
Attachments
1. Voluntary Library Fund Report FY 2015 - FY 2025
2. Financial Status of Voluntary Library Fund
Fiscal Year (FY)Board Recommended Council Approved
FY 2015 $145,000 $145,000
FY 2016 $145,000 $145,000
FY 2017 $155,000 $155,000
FY 2018 $160,000 $160,000
FY 2019 $167,000 $167,000
FY 2020 $170,000 $170,000
FY 2021 $170,000 $170,000
FY 2022 $170,000 $170,000
FY 2023 $170,000 $170,000
FY 2024 $190,000 $190,000
FY 2025 $195,000
Fiscal Year (FY)Board Recommended Council Approved
FY 2003 - Library Building
Construction $400,000 $400,000
FY 2011 - Library Second Floor
Audio-Visual Equipment $50,000 $50,000
FY 2015 - Library Long-Range Plan
2016-2021 $25,000 $25,000
FY 2020 - Library Equipment- ECO-
Master 50-Disc Repair Machine
with Blu-Ray Mode $16,025 $16,025
FY 2021 - Library Long-Range Plan
2022-2027 $17,000 $17,000
Special Project Expenditures
Public Library
Voluntary Library Fund Report *
FY 2015 - FY 2025
*Use of the Voluntary Library Fund for the purchase of physical collection materials, library programs,
digital content, databases, and processing supplies.
Voluntary Library Fund Report
FINANCIAL STATUS OF VOLUNTARY LIBRARY FUND AT 4/8/2024
FUND BALANCE AT 9-30-2023:$574,400
FY 2024 REVENUE
Donations:PROJECTED ACTUAL
October $14,301 $14,301
November $14,179 $14,179
December $14,378 $14,378
January $14,759 $14,759
February $15,066 $15,066
March $13,721 $13,721
April $13,731 $0
May $13,741 $0
June $13,751 $0
July $13,761 $0
August $13,771 $0
September $13,781 $0
Total Donations $168,939 $86,404
ILL Grant Reimbursement $0 $0
Interest income Received $28,800 $13,693
TOTAL $197,739 $100,097
FY 2024 EXPENDITURES
RECOMMENDED APPROVED EXPENDED
(BOARD)(COUNCIL)YEAR-TO-DATE
BOOKS AND PROCESSING MATERIALS
FY 2023 BALANCE OF AUTHORIZATION $123,060 $123,060 $119,046
FY 2024 AUTHORIZATION (R-23-4876, 9/19/23)$190,000 $190,000 $0
TOTAL $313,060 $313,060 $119,046
2024 ILL Grant Reimbursement Expenses $521
AVAILABLE FUND BALANCE AT 4-08-2024 (COUNCIL APPROVED) $554,930
PROJECTED AVAILABLE FUND BALANCE AT 9-30-2024 (COUNCIL APPROVED)$458,558
AVAILABLE CASH BALANCE AT 9-30-2024 $554,930
City of Colleyville Page 1
CITY OF COLLEYVILLE
COLLEYVILLE LIBRARY BOARD BRIEFING
Agenda Number 3d Agenda Date 6/10/2024 Number
Type Regular Agenda Items
Department Library
Title
Discussion of Items for Future Agendas
Explanation
This item allows the opportunity for Library Board members to suggest items for
consideration on future Library Board agendas and to confirm the next regularly
scheduled meeting date.
Attachments
City of Colleyville Page 1
CITY OF COLLEYVILLE
COLLEYVILLE LIBRARY BOARD BRIEFING
Agenda Number 4a Agenda Date 6/10/2024 Number
Type Report
Department Library
Title
Librarian's Report
Explanation
The reports provided are to update Board members on the statistics and programs for
the months of April and May 2024.
A. Monthly Statistics
B. Donations
C. Library Programs
Attachments
1. Volunteer Hours Summary - FY2023-2024
2. Statistics April - May 2024
MONTH VOLUNTEERSPER-SONSVOLUNTEENSPER-SONSNCLPER-SONSSCHOOLPER-SONSTEEN/ADULT COURTPER-SONSTOTALTOTAL PERSONSOctober 29.50 6 0.00 0 0.00 0 56.50 21 0.00 0 86 27November 28.83 5 0.00 0 0.00 0 52.00 17 0.00 0 81 22December 16.00 5 2.34 2 0.00 0 64.25 20 0.00 0 83 27January 18.50 4 6.00 2 0.00 0 69.16 19 0.00 0 94 25February 18.00 6 5.00 3 0.00 0 71.88 21 0.00 0 95 30March 23.50 5 5.00 3 0.00 0 88.25 27 0.00 0 117 35April 24.75 6 14.00 4 0.00 0 74.00 17 0.00 0 113 27May 17.50 5 16.00 6 141.25 50 44.00 13 0.00 0 219 74June00July00August00September00FY Total 177 42 48.34 20 141.25 50 520.04 155 0.00 0 886.21 267 COLLEYVILLE PUBLIC LIBRARY VOLUNTEER HOURSFISCAL YEAR 2023-2024
April 2024 April 2023
% Change
(+/‐) Current YTD
Last Year to
Date
% Change
(+/‐)
6,147 7,736 ‐21% 50,570 57,309 ‐12%
159 131 21% 1,138 1,065 7%
Gate Count 5,084 6,814 ‐25% 43,253 50,699 ‐15%
Cloud Library Activity 904 791 14% 6,179 5,545 11%
24,295 24,077 1% 167,189 174,127 ‐4%
Holds Arrived 2,231 2,226 0% 15,830 16,809 ‐6%
330.00 290.00 14% 1,996 2,029 ‐2%
113.00 78.00 45% 667.46 618.25 8%
33 24 38% 347 338 3%
1,177 413 185% 8,046 6,995 15%
Users Users
134 87 54% 875 562 56%
78 104 ‐25% 547 643 ‐15%
Library Card Holders 9,050 8,998 1%
20,035 18,741 7% 135,574 133,510 2%
Cloud Library 5,977 4,841 23% 38,662 33,830 14%
156 1,339 ‐88% 74,658 73,136 2%
$393.69 $409.05 ‐4% $3,696.71 $2,994.41 23%
COLLECTION
LIBRARY RECEIPTS
Adult
Total Circulation
Volunteer Hours
LIBRARY PROGRAMS PRESENTED
PROGRAM ATTENDANCE
COMPUTER USE
LIBRARY CARDS
Cards Registered
CIRCULATION
Drive Up Transactions
Total In‐Library Transactions
Study Room Hours Usage
COLLEYVILLE PUBLIC LIBRARY
MONTHLY STATISTICS
REPORT TO LIBRARY BOARD/APRIL 2024
USAGE STATISTICS
Persons Visiting the Library
May 2024 May 2023
% Change
(+/‐) Current YTD
Last Year to
Date
% Change
(+/‐)
7,648 9,280 ‐18% 58,218 66,589 ‐13%
156 190 ‐18% 1,294 1,255 3%
Gate Count 6,533 8,238 ‐21% 49,786 58,937 ‐16%
Cloud Library Activity 959 852 13% 7,138 6,397 12%
29,477 29,763 ‐1% 196,666 203,890 ‐4%
Holds Arrived 2,560 2,957 ‐13% 18,390 19,766 ‐7%
312.00 345.00 ‐10% 2,307.00 2,374.00 ‐3%
219.00 213.00 3% 886.21 830.90 7%
10 25 ‐60% 357 363 ‐2%
1,611 1,421 13% 9,657 8,416 15%
Users Users
138 95 45% 1,013 657 54%
146 141 4% 687 784 ‐12%
Library Card Holders 9,188 9,135 1%
24,570 23,191 6% 160,144 156,701 2%
Cloud Library 6,576 5,532 19% 45,238 39,362 15%
‐814 ‐99 ‐722% 73,844 73,037 1%
$838.72 $630.76 33% $4,535.43 $3,625.17 25%
LIBRARY RECEIPTS
Cards Registered
CIRCULATION
Total Circulation
COLLECTION
PROGRAM ATTENDANCE
COMPUTER USE
Adult
LIBRARY CARDS
Drive Up Transactions
Total In‐Library Transactions
Study Room Hours Usage
Volunteer Hours
LIBRARY PROGRAMS PRESENTED
COLLEYVILLE PUBLIC LIBRARY
MONTHLY STATISTICS
REPORT TO LIBRARY BOARD/MAY 2024
USAGE STATISTICS
Persons Visiting the Library
City of Colleyville Page 1
CITY OF COLLEYVILLE
COLLEYVILLE LIBRARY BOARD BRIEFING
Agenda Number 4b Agenda Date 6/10/2024 Number
Type Report
Department Library
Title
Friends of the Colleyville Public Library Report
Explanation
A representative from the Friends of the Colleyville Public Library will provide an update
and report to the Colleyville Library Board members.
Attachments
City of Colleyville Page 1
CITY OF COLLEYVILLE
COLLEYVILLE LIBRARY BOARD BRIEFING
Agenda Number 4c Agenda Date 6/10/2024 Number
Type Report
Department Library
Title
Colleyville Public Library Foundation Report
Explanation
A representative from the Colleyville Public Library Foundation will provide an update
and report to the Colleyville Library Board members.
Attachments