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HomeMy WebLinkAboutColleyville Crime Control and Prevention District (CCCPD)-Agenda Packets-6/18/2024 City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT WORKSESSION AGENDA TUESDAY, JUNE 18, 2024 - 4:30 PM 1. CALL TO ORDER 2. PRESENTATION AND DISCUSSION 2a Discussion of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2025 budget 3. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, June 14, 2024, by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT WORKSESSION BRIEFING Agenda Number 2a Agenda Date 6/18/2024 Number Type Presentation and Discussion Department Police Title Discussion of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2025 budget Explanation In accordance with the Local Government Code, the Colleyville Crime Control and Prevention District (CCCPD) Board, which is comprised of the City Council, must hold a public hearing on the proposed annual budget at least 100 days before the start of the fiscal year. This agenda item provides for discussion of the proposed FY 2025 CCCPD budget. State law also requires the CCCPD Board to adopt an annual budget at least 80 days before the start of the fiscal year. In order to comply with this requirement, a meeting will be held on Tuesday, July 2, 2024, for the Board to conduct a public hearing and vote to approve the FY 2025 CCCPD Budget. Upon Board approval, the budget will be forwarded to the City Council for consideration. Staff has proposed the attached FY 2025 budget for review and discussion, and is seeking direction on the proposed expenditures, prior to the meeting for the adoption of the proposed FY 2025 budget. The attached document also forecasts expenditures for the next five fiscal years, to allow for Board discussion and direction. Attachments 1. CCCPD FY25 Budget Presentation 2. CCCPD Proposed Budget Discussion of Proposed FY 2025 Colleyville Crime Control Prevention District Budget (CCCPD) CCCPD Board Meeting June 18, 2024 Creation & Authorization •The CCCPD was first established in 1999 by local voters for an initial five year period. Voters renewed the District for an additional 20 years in 2003 •In 2023, voters renewed the District for an additional 20 year period •The District will be eligible for renewal again in 2043 District Powers •Local Government Code Chapter 363, Section 363.151 “The district may finance all the costs of a crime control and crime prevention program, including the costs for personnel, administration, expansion, enhancement, and capital expenditures.” CCCPD History Updates on Initiatives from Previous FYs Wellness Program Enhancements – Enhanced Health Screening •Life expectancy of police officers is 21.9 years less than the civilian population. •One of the leading killers of men and women in uniform is heart disease. •We hope to change these statistics for our team members. •Last FY you approved funding $27,350 per year (approximately $500 per employee) to provide additional voluntary health assessments to identify those life threatening, yet treatable, issues as early as possible. •Specifically tailored assessments to first responders and the health issues we face. •We have several examples of where these tests identified previously unknown issues in our employees. Thank you! Updates from Previous FYs In FY24 the city installed additional license plate readers to keep our city safe (Capital budget item). 8 locations along our major east/west thoroughfares. •John McCain Rd near SH26 •West McDonwell School Rd near Precinct Line Rd •West L D Lockett Rd near Precinct Line Rd •West Glade Rd at Hurst City limit •Glade Rd near Wal-Mart •Glade Rd near SH121 •Cheeksparger Rd at Bedford City limit •Hall Johnson near Pool Rd Updates from Previous FYs New Funding Requests for FY25 New FY25 Funding Requests Increase Community Engagement with PowerDMS •PowerDMS is a software package that we use for policy management and to facilitate our accreditation process. •We are requesting approval to include the capability for our accreditation/policy team to create test questions on policies to ensure staff fully understands the policies they are signing for. (increase of $1137/year) •We are requesting approval to include a new PowerDMS module called Power Engage which will allow us to increase our community engagement by measuring citizen satisfaction about our level of service. (increase of $14,014 for first year and $9370 / year thereafter) New FY25 Funding Requests Measure Citizen Satisfaction Keep Citizens Informed Boost Morale New FY25 Funding Requests Portable Radios (Capital) •Colleyville PD’s current portable radios (Motorola APX6000AN) have reached end of life and can no longer be serviced or repaired. These were originally purchased in 2013. •We are requesting approval to purchase 50 new Motorola APX NEXT All-Band P25 Smart radios for the Police Department. This would replace all existing radios and provide 4 spares. •Command staff radios were already replaced this FY with this exact model. •One time purchase price of $336,475. •Ongoing costs of $1440 / year for smart feature (LTE if out of range) for 10 radios to be used by command staff and key supervisors. New FY25 Funding Requests NETCO (Northeast Tarrant Co) Radio Consortium (Capital) •NETCO is a consortium of cities maintaining a trunked radio system in Northeast Tarrant County. Members include Colleyville, Bedford, Euless, Grapevine, Keller, and Southlake. •Each member city is responsible for contributing to the infrastructure upgrade of the NETCO system. •There are system upgrades that are required by 2026, but the NETCO board and City Managers chose to fund them in the FY25 budget to take advantage of a 10% discount. •Total costs for the upgrades is $967,309 which will be split equally across all 6 member cities. •Colleyville’s portion is: $161,218. •Additional upgrades are required, but the board and cities opted to investigate outside funding sources for these expenses. New FY25 Funding Requests North Tarrant Regional SWAT Team – Bearcat Armored Vehicle (Capital) •NTR SWAT Team was established in 2010 and is comprised of Colleyville, Keller, Roanoke, Southlake, and Trophy Club. •Population covered is approximately 127,000. •36 member strength of the team: •Commanders •Team and Assistant Team Leaders •Operators •Negotiators •Medics •Team Doctor New FY25 Funding Requests North Tarrant Regional SWAT Team – Bearcat Armored Vehicle (Capital) •NTR responsibility: The North Tarrant Regional SWAT Team is responsible for responding to, assessing and resolving, critical incidents, including but not limited to, hostage situations, barricaded subjects, high-risk warrant service, terrorist events, providing high-threat dignitary protection, and other missions as determined and directed by the Chiefs of the Cities. •Recent high profile events: •January 2022 – Hostage Situation / Terrorist Incident •March 29, 2024 – “Open Air” Barricaded Subject New FY25 Funding Requests North Tarrant Regional SWAT Team – Bearcat Armored Vehicle (Capital) •Both events required tactics to be modified to adapt to the currently utilized MRAP Vehicle. (military specific vehicle) •Vehicles height exposed responding team members to threat angles under the vehicle. •Elevated rear ramp for officer deployment is slow and technical. •Vehicles lack of maneuverability results in approximating vehicle location instead of precision placement. •Lack of law enforcement specific equipment limits its use during police tactical operations. New FY25 Funding Requests North Tarrant Regional SWAT Team – Bearcat Armored Vehicle (Capital) •Each member city is responsible for contributing to the equipment costs of the NRT SWAT Team. •Total costs for the Bearcat G3 is $386,866 which will be split equally across all 5 member cities. •Colleyville’s portion is: $77,373. Ongoing Initiatives: •Funding of Salary and Benefits for nineteen (19) full-time sworn officer positions •We are currently authorized for 50 sworn city-wide •6 of the 19 are our SRO positions •Funding for a part-time Accreditation Coordinator position •Funding for 2 part-time Public Service Officer positions •Records Management System software (CentralSquare) and maintenance •Various software maintenance agreements •Participation in the Metroport Teen Court Program at one-quarter of the regional costs FY 25 Proposed Budget Ongoing Initiatives (cont): •Police Department vehicles primarily funded through CCCPD budget •Utilizing Enterprise for all fleet needs city-wide. •Continuation of weapons replacement schedule •Funding for SWAT training and equipment. We fill up to 3 slots on the Northeast Tarrant SWAT Team. This line item sets aside funding for all the necessary equipment and training for our members of the team. •Funding for safety equipment and on going replacement, these items include collapsible rubber base traffic cones for each patrol unit •Funding for Early Warning System / Internal Affairs System Annual Subscription FY 25 Proposed Budget Ongoing Initiatives (cont): •License Plate Reader camera annual licensing costs •Funding for Crime Scene Response •Funding for annual training for de-escalation / crisis intervention and leadership development training FY 25 Proposed Budget •5-Year projection allows for longer term planning and forecasting •Current expenditures funded by the CCCPD are projected to continue •Certain equipment replacement, capital, and facility needs vary from year to year •As of FY20, the CCCPD remains debt-free CCCPD Fund 5-Year Projections Questions and Discussion City of Colleyville2019 2020 2021 2022 20232025 2026 2027 2028 2029 2030CCCPD Fund ProjectionOriginal BudgetRevised EstimateProposed BudgetRevenues:SALES TAX1,751,542  1,951,706    2,266,964    2,524,850    2,584,889    2,527,529    2,600,000        2,600,000      2,652,000      2,705,040      2,759,141      2,814,324      2,870,610      SALE OF SURPLUS PROPERTY‐              129,456        40,470          ‐                75,334          15,000          35,759              15,000            15,000            15,000            15,000            15,000            15,000            INVESTMENT INCOME/(LOSSES)21,210        8,686            312                9,240            107,901        53,200          152,218            53,200            53,200            53,200            53,200            53,200            53,200            MISCELLANEOUS (SRO)‐              6,044             ‐                2,548             ‐                150,000        150,000            900,000         900,000         900,000         900,000         900,000         900,000         CARES ACT DISTRIBUTION‐              ‐                155,761        134,530        ‐                ‐                ‐                    ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  CONTRA LEASE PROCEEDS‐              ‐                ‐                11,220          ‐                ‐                ‐                    ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  Total Revenues1,772,752  2,095,892    2,463,507    2,682,388    2,768,124    2,745,729    2,937,977        3,568,200      3,620,200      3,673,240      3,727,341      3,782,524      3,838,810      Expenses:Eng Prof Svcs ‐ Capital Outlay‐              ‐                ‐                250,000        ‐                ‐                ‐                    ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  Police Administration ‐ Expense364,716     511,292        341,620        435,824        539,646        513,853        513,503            535,122         540,571         546,130         551,799         557,582         563,481         Police Administration ‐ Salaries & Benefits‐              ‐                ‐                ‐                ‐                ‐                ‐                    ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  Police Patrol ‐ Expense15,050        8,454            ‐                60,539          7,407            ‐                262                   ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  Police Patrol ‐ Salaries & Benefits1,007,038  1,195,113    1,158,586    1,328,885    1,554,033    1,490,236    1,643,315        1,800,942      1,872,980      1,947,899      2,025,815      2,106,847      2,191,121      Police SRO ‐ Salaries & Benefits‐              ‐                ‐                ‐                159,991        571,603        661,535            701,631         729,696         758,884         789,239         820,809         853,641         Police SRO ‐ Expense‐              ‐                ‐                ‐                68,589          ‐                68,589              237,350         137,350         137,350         137,350         137,350         137,350         Total Expenses1,386,804  1,714,859    1,500,206    2,075,247    2,329,666    2,575,691    2,887,204        3,275,045      3,280,597      3,390,263      3,504,204      3,622,589      3,745,594      Operating Transfers:Transfers‐out(519,100)    (10,000)         (10,000)         (10,000)         (10,000)         (10,000)         (10,000)            (25,000)          (25,000)          (25,000)          (25,000)          (25,000)          (25,000)          Total Operating Transfers In/(Out)(519,100)    (10,000)         (10,000)         (10,000)         (10,000)         (10,000)         (10,000)            (25,000)          (25,000)          (25,000)          (25,000)          (25,000)          (25,000)          Operating Surplus/(Deficit)(133,152)    371,032        953,301        597,141        428,459        160,038        40,773              268,155         314,603         257,977         198,137         134,935         68,216            Capital Plan Expenditures‐              ‐                ‐                ‐                ‐                ‐                ‐                    (582,373)        (400,000)        ‐                  ‐                  ‐                  ‐                  Net Change in Available Funds(133,152)    371,032        953,301        597,141        428,459        160,038        40,773              (314,218)        (85,397)          257,977         198,137         134,935         68,216            Available Funds, beginning3,661,030        3,701,803      3,387,585      3,302,187      3,560,165      3,758,302      3,893,236      Available Funds, ending3,701,803        3,387,585      3,302,187      3,560,165      3,758,302      3,893,236      3,961,453      90‐day Operating (Reserve Policy)721,801            818,761         820,149         847,566         876,051         905,647         936,398         Available Funds Above/(Below) Policy2,980,002        2,568,823      2,482,038      2,712,599      2,882,251      2,987,589      3,025,054      2024ActualProjected Budget