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HomeMy WebLinkAboutCity Council-Minutes-3/19/2024 City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL AGENDA 100 Main Street, Colleyville, Texas, 76034 TUESDAY, MARCH 19, 2024 WORKSESSION - 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Discussion of adding a map layer to provide for identification of public or open space WS-2 Discussion of electric vehicle charging stations WS-3 Discussion of drone deliveries WS-4 Community Development Department update WS-5 Discussion of the March 19, 2024, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities • Right-of-Way Acquisition - West McDonwell School Road • SH26 - Colleyville Boulevard Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:00 P.M. CITY COUNCIL CHAMBERS City Council Agenda March 19, 2024 City of Colleyville Page 2 INVOCATION: Compass Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-24-4920 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-24-4921 4a Approval of the minutes of the regular City Council meeting of March 5, 2024 4b Accepting the annual audit for the Fiscal Year ended September 30, 2023 4c Approval of the purchase and installation of a Playground Boss playground at Kimzey Park, in an amount not to exceed $348,331, and authorizing the City Manager to execute the documents 4d Approval of the purchase and installation of license plate readers in support of the License Plate Reader Expansion Project, in an amount not to exceed $100,000, and authorizing the City Manager to execute the documents 4e Approval of a construction contract with 2R Construction Services, LLC for the Quail Crest and Woodbriar Estates Water and Wastewater Improvements Project, in an amount not to exceed $3,599,898.45 and a contingency amount not to exceed $400,000.00 and a materials testing amount not to exceed $99,070.00, and authorizing the City Manager to execute the contract, and providing for the combination of funds to include the Capital Utility Fund and the use of impact fees for the portion of the project related to upsizing of pipelines 4f Appointing members to the Colleyville Center Advisory Committee and the Parks and Recreation Advisory Board 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - February 2024 City Council Agenda March 19, 2024 City of Colleyville Page 3 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-24-2275 Consideration of an amendment to the Land Development Code, Chapter 3, Section 3.26.E, specifically to allow for corner side yard fences greater than 30 inches in height and no greater than 25 percent opaque construction to be placed ten feet from the property line, Case GC24-001 7. CITIZEN COMMENTS 8. REPORTS May 10, 2022 Zoning Board of Adjustment Minutes February 12, 2024 Planning and Zoning Commission Meeting Minutes February 26, 2024 Planning and Zoning Commission Worksession Minutes 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, MARCH 19, 2024 - READING AND PUBLIC HEARING - RESOLUTION R-24-4922 10. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, March 15, 2024 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL MINUTES 100 Main Street, Colleyville, Texas, 76034 TUESDAY, MARCH 19, 2024 Mayor Bobby Lindamood called the Colleyville City Council Worksession to order on Tuesday, March 19, 2024, at 5:32 p.m. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Callie Rigney, and Councilmembers Brandi Elder, George Bond, Scotty Richardson, and Chuck Kelley. Ben Graves arrived at 6:10 p.m. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Parks and Recreation Director Lisa Escobedo, Police Chief Michael Miller, Fire Chief Mark Cantrell, Community Development Director Ben Bryner, Public Works Director Amber Beard, City Attorney Whitt Wyatt, and City Secretary Christine Loven. Note: Community Development Director Ben Bryner presented Worksession items 1 through 4. WS-1 Discussion of adding a map layer to provide for identification of public or open space Director Bryner noted there is a desire by both internal and external customers to identify public or open space on the City's mapping program (GIS). The department worked with GIS staff to create a map layer, which identifies property primarily used for open space, parks, or municipal activity, but excludes properties the City has purchased for economic or redevelopment purposes. Director Bryner demonstrated the layer, and said as a layer, it will not affect the zoning on the property and will be able to be turned on and off easily, depending on the need. City Council thanked the department for the work and asked staff to review adding a label to identify property and changing the color of the layer. WS-2 Discussion of electric vehicle charging stations Director Bryner stated requests for electrical vehicle (EV) charging stations are on the increase and noted the City of Grapevine recently adopted regulations pertaining to the EV charging stations. He reviewed the history and current status of EV charging stations within Colleyville, and the surrounding region. Director Bryner stated a permit is required for installation of an EV charging system on residential and commercial property in Colleyville. He and the Council reviewed the Grapevine regulations and discussed the need to add additional City Council Minutes March 19, 2024 City of Colleyville Page 2 regulations for Colleyville. City Council directed staff to research adding additional regulations for screening, number of spaces, which can be utilized, Special Use Permit requirements, and the impact of EV charging systems to the electric grid. WS-3 Discussion of drone deliveries Director Bryner stated North Richland Hills City Council approved a drone delivery operation in association with Walmart at their store located at North Tarrant Parkway and Precinct Line Road, with a delivery zone of up to six miles, and potentially puts all of Colleyville within the drone delivery area. There was discussion of drone size, routes, FAA clearance, and if the City could regulate the drone being utilized within the City. The City Council stated they need more information and asked the City Attorney and staff to research the City’s options. WS-4 Community Development Department update Director Bryner gave an overview of the Community Development Department. He explained the focus of the department is to protect the unique beauty and quality of life of the community, and to guide quality, sustainable growth and redevelopment. The presentation included the responsibilities of the department, organization chart and introduction of staff members, statistical information, and explanation of the Planning Division and Building Inspections Division within the Community Development Department organization. WS-5 Discussion of the March 19, 2024, City Council regular agenda items There was no discussion of this item. Mayor Lindamood adjourned the Worksession at 6:16 p.m. and called the Executive Session to order. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities City Council Minutes March 19, 2024 City of Colleyville Page 3 • Right-of-Way Acquisition - West McDonwell School Road • SH26 - Colleyville Boulevard Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect There was no action taken and Mayor Lindamood adjourned Executive Session at 7:04 p.m. Mayor Lindamood called the regular meeting of the City Council to order at 7:11 p.m. and called the roll. ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Callie Rigney, and Councilmembers Brandi Elder, George Bond, Scotty Richardson, Ben Graves, and Chuck Kelley. INVOCATION: Pastor Brandon Beard, Compass Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-24-4920 Mayor Lindamood read Resolution R-24-4920 in its entirety. Public Works Director Amber Beard presented this item and stated the purchase of the property will provide for a sidewalk and pedestrian access easement, which will tie in to the crosswalk for Liberty Elementary, on the north side of McDonwell School Road. Mayor Lindamood opened the public hearing. Kathy Hadley, 204 Timberline Drive N, stated GCISD should assist with funding. There were no others wishing to speak and Mayor Lindamood closed the public hearing. Councilmember Richardson made a motion to approve Resolution R-24- 4920, seconded by Councilmember Elder. The motion was approved by the following vote: City Council Minutes March 19, 2024 City of Colleyville Page 4 Ayes: 7 – Mayor Bobby Lindamood, Mayor Pro Tem Callie Rigney, and Councilmembers Brandi Elder, George Bond, Scotty Richardson, Ben Graves, and Chuck Kelley. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Mayor Lindamood and Councilmembers made announcements regarding City and community events. Mayor Lindamood asked Mayor Pro Tem Callie Rigney to preside over the Consent Resolution, as her term of office will expire in May. 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-24-4921 4a Approval of the minutes of the regular City Council meeting of March 5, 2024 4b Accepting the annual audit for the Fiscal Year ended September 30, 2023 4c Approval of the purchase and installation of a Playground Boss playground at Kimzey Park, in an amount not to exceed $348,331, and authorizing the City Manager to execute the documents 4d Approval of the purchase and installation of license plate readers in support of the License Plate Reader Expansion Project, in an amount not to exceed $100,000, and authorizing the City Manager to execute the documents 4e Approval of a construction contract with 2R Construction Services, LLC for the Quail Crest and Woodbriar Estates Water and Wastewater Improvements Project, in an amount not to exceed $3,599,898.45 and a contingency amount not to exceed $400,000.00 and a materials testing amount not to exceed $99,070.00, and authorizing the City Manager to execute the contract, and providing for the combination of funds to include the Capital Utility Fund and the use of impact fees for the portion of the project related to upsizing of pipelines 4f Appointing members to the Colleyville Center Advisory Committee and the Parks and Recreation Advisory Board Mayor Pro Tem Rigney read Resolution R-24-4921 in its entirety. Finance Director Matt Poston presented 4b, and introduced Jennifer Ripka, Partner, Weaver Tidwell, the City’s auditor. Ms. Ripka gave an overview and explained the City Council Minutes March 19, 2024 City of Colleyville Page 5 audit process. She stated the City received an unmodified report, which is the highest report, which can be given. She noted there were no material weaknesses, no significant deficiencies, and no noted noncompliance material to the financial statements. Ms. Ripka thanked Colleyville Accounting Manager Karen Hines for her work and told City Council she, and her partners at Weave, are appreciative of the professional relationship Karen maintains. Parks and Recreation Director Lisa Escobedo presented 4c. She advised the current equipment at Kimzey Park is outdated, and the manufacturer no longer makes replacement parts. Additionally, the playground floods during heavy rains. If approved, the new playground equipment will be purchased from Playground Boss, a BuyBoard vendor, the drainage challenges will be addressed and a new Pour-In- Place rubber surface will be poured. Director Escobedo stated she had met with the homeowners in the nearby neighborhood to review the proposal and the residents are pleased with the design and shade structures over the equipment. Police Chief Michael Miller presented 4d, which expands the License Plate Reader Program to provide for the purchase and installation of 11 license plate reader (LPR) cameras in eight key locations within the City. Chief Miller stated the LPR cameras are only used for authorized law enforcement purposes, which include locating stolen vehicles, identifying wanted or missing persons, and law enforcement investigations. The cameras are not used for revenue-generating enforcement (insurance, expired tags, speeding, or vehicles not associated with an investigation). The data is anonymous, and no personally identifiable information is captured or stored, nor is the data sold or shared outside of law enforcement. Additionally, Chief Miller reviewed success stories of recovered stolen vehicles, crimes prevented, and wanted and missing persons found, all attributable to the LPR cameras. Public Works Director Amber Beard presented 4e, which provides for Phase 1 of the installation of new water and wastewater lines throughout Woodbriar Estates and Quail Crest subdivisions and includes mill and overlay of the streets once the utilities phase of the project is complete. Mayor Lindamood nominated the reappointment of Judith Goodwin, Lee Koch, Fred Mills, and Alex Thomas, to the Colleyville Center Advisory Committee for a two- year term to expire March 2026. The appointment of Michael Sabbia, Place 2, reappointment of Dustan Goodell, Place 4, James Poettcker, Place 6, and Joe Stout, Place 8 to the Parks and Recreation Advisory Board for a two-year term to expire March 2026. Mayor Pro Tem Rigney opened and closed the public hearing without any speakers. Councilmember Elder made a motion to approve Resolution R-24-4921, seconded by Councilmember Graves. City Council Minutes March 19, 2024 City of Colleyville Page 6 The motion was approved by the following vote: Ayes: 7 – Mayor Bobby Lindamood, Mayor Pro Tem Callie Rigney, and Councilmembers Brandi Elder, George Bond, Scotty Richardson, Ben Graves, and Chuck Kelley. Bob Egan, 2410 Twelve Oaks Lane, was allowed to make additional comments following the vote. 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - February 2024 Finance Director Matt Poston presented the February Financial Report and focused on the ten-year history and leveling-off of the sales tax. He presented graphical information and a benchmark of area cities sales tax. Director Poston reviewed the performance of all City funds and stated the City is doing well and is in a good financial position. 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-24-2275 Consideration of an amendment to the Land Development Code, Chapter 3, Section 3.26.E, specifically to allow for corner side yard fences greater than 30 inches in height and no greater than 25 percent opaque construction to be placed ten feet from the property line, Case GC24-001 Mayor Lindamood read the caption of Ordinance O-24-2275. Community Development Director Ben Bryner presented this item noting City Council requested staff to review the corner side yard setbacks for fences. The proposed ordinance would provide for a fence that is greater than thirty (30) inches in height and no greater than twenty-five (25) percent opaque construction may extend into the required street yard and be located not less than ten (10) feet from the side property line, and would eliminate an SUP to be in place. Mayor Lindamood opened and closed the public hearing without any speakers. Mayor Pro Tem Rigney made a motion to approve Ordinance O-24-2275, seconded by Councilmember Graves. The motion was approved by the following vote: City Council Minutes March 19, 2024 City of Colleyville Page 7 Ayes: 7 – Mayor Bobby Lindamood, Mayor Pro Tem Callie Rigney, and Councilmembers Brandi Elder, George Bond, Scotty Richardson, Ben Graves, and Chuck Kelley. 7. CITIZEN COMMENTS Bob Egan, 2410 Twelve Oaks, spoke regarding trail connectivity from The Bluffs, the Land Trust is paying for an appraisal, reviewed the 2022 Citizen Survey, and requested City Council manage funds efficiently and closely consider how the funds are utilized. Kathy Hadley, 204 Timberline Drive N, spoke regarding the need for everyone to follow the rules and regulations of the City and regarding a personal property issue. Tim Waterworth, 6808 Rockbrook Court, spoke regarding the shade structures on the new playground equipment to be placed at Kimzey Park, recycling the old equipment, The Bluffs, explained the Land Development Code 3.8, reviewed the 2018 Parks, Recreation and Open Space Master Plan, and the 2022 Citizen Survey. Eric Morris, Haltom City Councilmember, Place 4, introduced himself and advised the City Council he is running for the Tarrant Appraisal District Board, Place 1. 8. REPORTS May 10, 2022 Zoning Board of Adjustment Minutes February 12, 2024 Planning and Zoning Commission Meeting Minutes February 26, 2024 Planning and Zoning Commission Worksession Minutes There was no discussion of this item. 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, MARCH 19, 2024 - READING AND PUBLIC HEARING - RESOLUTION R- 24-4922 This resolution was not needed. 10. ADJOURNMENT There being no further business before the City Council, Mayor Lindamood adjourned the meeting without objection by the City Council at 8:46 p.m. City Council Minutes March 19, 2024 City of Colleyville Page 8 APPROVED BY A VOTE OF 5 AYES, 0 NAYS, ON THIS THE 2ND DAY OF APRIL 2024. Minutes taken and prepared by: Christine Loven, TRMC City Secretary