HomeMy WebLinkAboutColleyville Center Advisory Committee-Minutes-11/13/2023
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CITY OF COLLEYVILLE
COLLEYVILLE CENTER
ADVISORY COMMITTEE
AGENDA
5301 Riverwalk Drive
MONDAY, NOVEMBER 13, 2023 - 5:30 PM
1. CALL TO ORDER
2. APPROVAL OF MINUTES
August 21, 2023
3. REGULAR AGENDA ITEMS
3a Budget and Utilization Update
3b Community Engagement and Marketing Update
3c Discussion on Capital Improvement Projects
3d Discussion of Items for Future Agendas
4. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards November 10, 2023 by
5:00 p.m.
Chelsea Rose
Colleyville Center Manager
A quorum of any Colleyville board, commission, or committee may be present at this
meeting.
Any matter on this agenda may, at the discretion of the governing body, be opened for
public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville
Colleyville Center
Advisory Committee
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, November 13, 2023
5:30 p.m.
Colleyville Center
5301 Riverwalk Drive
PRESENT: Fred Mills, Vice-Chair; Lee Koch; Judith Goodwin, Alex Thomas, Paul
Vigiletti; Ann Morgan; Louis Miller; Chelsea Rose, Colleyville Center Manager;
Kristi Isbell, Colleyville Center Sales & Hospitality Specialist
ABSENT: Jeremy Tallo, Athena Wiginton, Darla Dennison
1. CALL TO ORDER
The meeting was called to order by Vice-Chair Fred Mills at 5:32 p.m.
2. APPROVAL OF MINUTES
Louis Miller motioned for approval of the August 21, 2023 minutes. Paul
Vigiletti seconded the motion. The motion was approved with no dissension.
3. REGULAR AGENDA ITEMS
3a Budget and Utilization date
Staff presented an update on the budget and utilization of the Colleyville Center
for the period August – October 2023. Staff reported that even with August
being a slow month, the Center had 64 out of 77 days booked for 83%
overall utilization. The events booked comprised of 54% for the City (due
to the Senior Center renovation), 26% for Colleyville non-profit
organizations, 21% standard business, and 4% for Colleyville residents or
businesses.
3b Community Engagement and Marketing Update
Staff presented an example of the postcard mailer, sent to every Colleyville
household the previous week, and reminded that the mailer was an Advisory
Committee suggestion from the August 21, 2023 meeting. Staff reported that
five phone calls were received within a few days and the mailer seemed to be
accomplishing its purpose of reintroducing the Colleyville Center to the
community. Staff displayed the story, about the Colleyville Center’s 25th
Anniversary, that the Community Impact newspaper produced and included
through their online distribution. Alex Thomas added that he has found that
younger families, without secondary school aged children, are unaware of the
Colleyville Center because they have not attended school banquets here yet.
Thomas suggested the use of the PeachJar email feature through GCISD as
another consideration to reach this demographic. Staff also showed the
October 16, 2023 Mayor Video Update that highlighted and celebrated the
history of the Colleyville Center’s 25 years and the Colleyville Public Library’s
20 years.
Staff described efforts to promote Colleyville businesses. Staff has invited
Colleyville businesses to offer a discount or upgrade for their services to
clients booking an event at the Colleyville Center. Staff has combined these
offers, along with their logos, to provide a full-color visual for clients and
further encourage them to contact a Colleyville business for their vendor
needs.
Staff described an upcoming community engagement event that will invite
Colleyville residents to stop by the Colleyville Center November 20-23 to
receive two pairs of holiday 3d lights glasses and a guide to holiday activities
in Colleyville.
3c Discussion on Capital Improvement Projects
Staff presented a list of possible considerations for future Capital
Improvement Projects and requested Advisory feedback on priorities and any
other items that may be considered. Staff indicated elements under
consideration are replacement of the windows in the Grand Hall, repair of the
concrete façade on front pillars, and an update of the stage lighting. Fred Mills
suggested an update of the stage microphones. Louis Miller suggested
consideration of track lighting around the outside of venue that can change
colors and eliminate the expense of holiday lights installation. Lee Koch
suggested cleaning or replacement of drapery on stage and Paul Vigiletti
suggested remote control of stage drapery.
3d Discussion of Items for Future Agendas
No additional items were presented for a future agenda. Staff provided
additional dates for Colleyville Center Advisory Committee meetings: February
12, 2024, May 13, 2024, and August 19, 2024.
4. ADJOURNMENT
Lee Koch motioned to adjourn the meeting. Judith Goodwin seconded the
motion. The motion was approved with no dissension. The meeting was
adjourned at 6:23 p.m.
APPROVED BY A VOTE OF 10 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS
THE 13TH DAY OF MAY, 2024.
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