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Home My WebLink AboutColleyville Center-Agenda Packets-5/13/2024 City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CENTER ADVISORY COMMITTEE AGENDA 5301 Riverwalk Drive MONDAY, MAY 13, 2024 - 5:30 PM 1. CALL TO ORDER 2. APPROVAL OF MINUTES November 13, 2023 3. REGULAR AGENDA ITEMS 3a Recap of February Meeting Discussion 3b Budget and Utilization Update 3c Community Engagement and Marketing Update 3d Update on Facility Maintenance and Improvements 3e Discussion of Items for Future Agendas 4. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards May 10, 2024 by 5:00 p.m. Chelsea Rose Colleyville Center Manager A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Colleyville Center Advisory Committee Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, November 13, 2023 5:30 p.m. Colleyville Center 5301 Riverwalk Drive PRESENT: Fred Mills, Vice-Chair; Lee Koch; Judith Goodwin, Alex Thomas, Paul Vigiletti; Ann Morgan; Louis Miller; Chelsea Rose, Colleyville Center Manager; Kristi Isbell, Colleyville Center Sales & Hospitality Specialist ABSENT: Jeremy Tallo, Athena Wiginton, Darla Dennison 1. CALL TO ORDER The meeting was called to order by Vice-Chair Fred Mills at 5:32 p.m. 2. APPROVAL OF MINUTES Louis Miller motioned for approval of the August 21, 2023 minutes. Paul Vigiletti seconded the motion. The motion was approved with no dissension. 3. REGULAR AGENDA ITEMS 3a Budget and Utilization date Staff presented an update on the budget and utilization of the Colleyville Center for the period August – October 2023. Staff reported that even with August being a slow month, the Center had 64 out of 77 days booked with events for 83% overall utilization. The events booked comprised of 54% for the City (due to the Senior Center renovation), 26% for Colleyville non-profit organizations, 21% standard business, and 4% for Colleyville residents or businesses. 3b Community Engagement and Marketing Update Staff presented an example of the postcard mailer that was sent to every Colleyville household the previous week and reminded that the mailer was an Advisory Committee suggestion from the previous meeting. Staff reported that five phone calls were received within a few days and the mailer seemed to be accomplishing its purpose of reintroducing the Colleyville Center to the community. Staff displayed the story on the Colleyville Center’s 25th Anniversary that the Community Impact newspaper produced and has included through their online distribution. Alex Thomas added that he has found that younger families, without secondary school aged children, are unaware of the Colleyville Center because they have not attended school banquets here yet. Thomas suggested the use of the PeachJar email feature through GCISD as another consideration to reach this demographic. Staff also showed the October 16, 2023 Mayor Video Update which showcased and celebrated the history of the Colleyville Center’s 25 years and the Colleyville Public Library’s 20 years. Staff described efforts to promote Colleyville businesses. Staff has invited Colleyville businesses to offer a discount or upgrade for their services to clients booking an event at the Colleyville Center. Staff has combined these offers, along with their logos, to provide a vibrant visual for clients and further encourage them to contact a Colleyville business for their catering and decorating needs. Staff explained an upcoming community engagement event that will invite Colleyville residents to stop by the Colleyville Center November 20-23 to receive two pairs of holiday 3d lights glasses and a guide to holiday activities in Colleyville. 3c Discussion on Capital Improvement Projects Staff presented a list of possible considerations for future Capital Improvement Projects and requested Advisory feedback on priorities and any other items that may be considered. Staff indicated elements under consideration are replacement of the windows in the Grand Hall, repair of the concrete façade on front pillars, and an update of the stage lighting. Fred Mills suggested an update of the stage microphones. Louis Miller suggested consideration of track lighting around the outside of venue that can change colors and eliminate the expense of holiday lights installation. Lee Koch suggested cleaning or replacement of drapery on stage and Paul Vigiletti suggested remote control of stage drapery. 3d Discussion of Items for Future Agendas No additional items were presented for a future agenda. Staff provided additional dates for Colleyville Center Advisory Committee meetings: February 12, 2024, May 13, 2024, August 19, 2024. 4. ADJOURNMENT Lee Koch motioned to adjourn the meeting. Judith Goodwin seconded the motion. The motion was approved with no dissension. The meeting was adjourned at 6:23 p.m. APPROVED BY A VOTE OF ____ AYES, ____ NAYS, AND ___ ABSTENTIONS ON THIS THE 12TH DAY OF FEBRUARY, 2024. City of Colleyville Page 2 City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CENTER ADVISORY COMMITTEE BRIEFING Agenda Number 3a Agenda Date 5/13/2024 Number Type Regular Agenda Items Department Colleyville Center Title Recap of February Meeting Discussion Explanation This item provides for a recap of a discussion held at the February 12, 2024 meeting without a quorum present. Attachments 1. Colleyville Center Advisory Committee Notes - February 12, 2024 CITY OF COLLEYVILLE COLLEYVILLE CENTER ADVISORY COMMITTEE NOTES 5301 Riverwalk Drive MONDAY, FEBRUARY 12, 2024 - 5:30 PM PRESENT: Fred Mills, Vice-Chair; Alex Thomas, Paul Vigiletti; Ann Morgan; Chelsea Rose, Colleyville Center Manager; Kristi Isbell, Colleyville Center Sales & Hospitality Specialist ABSENT: Chair Jeremy Tallo, Lee Koch, Judith Goodwin, Louis Miller; Athena Wiginton, Darla Dennison No quorum was present and no formal discussion or actions took place. Chelsea Rose provided an informal update on utilization and recent venue maintenance (projector) and Kristi Isbell provided a brief recap of 25th Anniversary Road Show activities. Staff advised of next meeting date, May 13, 2024. City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CENTER ADVISORY COMMITTEE BRIEFING Agenda Number 3b Agenda Date 5/13/2024 Number Type Regular Agenda Items Department Colleyville Center Title Budget and Utilization Update Explanation Staff will provide an operations and utilization update. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CENTER ADVISORY COMMITTEE BRIEFING Agenda Number 3c Agenda Date 5/13/2024 Number Type Regular Agenda Items Department Colleyville Center Title Community Engagement and Marketing Update Explanation Staff will provide an update on community engagement and marketing efforts on behalf of the Colleyville Center. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CENTER ADVISORY COMMITTEE BRIEFING Agenda Number 3d Agenda Date 5/13/2024 Number Type Regular Agenda Items Department Colleyville Center Title Update on Facility Maintenance and Improvements Explanation Staff will provide an update on recent facility maintenance and improvements. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE CENTER ADVISORY COMMITTEE BRIEFING Agenda Number 3e Agenda Date 5/13/2024 Number Type Regular Agenda Items Department Colleyville Center Title Discussion of Items for Future Agendas Explanation This item allows for the discussion of items for future agendas and to advise of upcoming meeting dates: August 19, 2024, November 18, 2024, and February 10, 2025. Attachments