HomeMy WebLinkAboutCity Council-Agenda Packets-4/16/2024
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL AGENDA
100 Main Street, Colleyville, Texas, 76034
TUESDAY, APRIL 16, 2024
WORKSESSION
5:30 PM
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
WS-1 Parks and Recreation Department Update
WS-2 Discussion of the April 16, 2024, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with the City Attorney regarding
items on the agenda or for matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the
Texas Code
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business
prospects the City seeks to have locate, stay, or expand in the City and with
which the City is conducting economic development negotiations; deliberate
the offer of a financial or other incentive to a business prospect
REGULAR MEETING
7:00 P.M.
CITY COUNCIL CHAMBERS
INVOCATION: Pastor Mike Dawson, First United Methodist Church
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-24-4928
City Council Agenda April 16, 2024
City of Colleyville Page 2
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Proclamation in recognition of Arbor Day and Earth Day in Colleyville -
Parks and Recreation Director Lisa Escobedo and Mayor Bobby Lindamood
4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-24-4929
4a Approval of the minutes of the regular City Council meeting of April 2,
2024
4b Approval of a Construction Services Agreement with FM Utilities, LLC
for the Pecan Park Drainage Improvements Project, in an amount not
to exceed $613,589.81, a contingency amount not to exceed
$106,300.00, a materials testing amount not to exceed $16,525.00,
and authorizing the City Manager to execute the Agreement
4c Approval of a Construction Services Agreement with Tellus Consulting,
for the Preston Manor Project, in an amount not to exceed $95,886.77,
a contingency amount not to exceed $20,000.00, and a materials
testing amount not to exceed $5,750.00, and authorizing the City
Manager to execute the Agreement
5. ITEMS NOT FOR CITY COUNCIL ACTION
5a Monthly Financial Report - March 2024
6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
6a Ordinance O-24-2276
Consideration of a Special Use Permit to allow for a fence on Lot 1,
Block 1, Vankawala Residence Addition, located at 4910 Behrens Court,
Case ZC24-002
6b Ordinance O-24-2277
Consideration of a Special Use Permit to allow for dog grooming on Lot
1RA, Block 1, Kroger Addition, located at 4906 Colleyville Boulevard,
Suite 202, Case ZC24-003
7. RESOLUTION(S): READING AND PUBLIC HEARING
7a Resolution R-24-4930
Consideration of a variance to the maximum lot coverage provisions of
Ordinance O-19-2075 on Lot 4, Block B, of the Legacy North Addition,
being located at 803 Marie Drive, Case VC24-004
7b Resolution R-24-4931
Consideration of a variance to lot size, lot area and lot width, on Lot 15
of the Community Home Addition, located at 5008 Rose Street, Case
VC24-005
City Council Agenda April 16, 2024
City of Colleyville Page 3
8. TABLED RESOLUTION(S): READING AND PUBLIC HEARING
8a Resolution R-24-4926
Consideration of a variance to lot size, side yard setback, maximum lot
coverage, and maximum impervious coverage on Lot 3, Block 19, of
Woodland Hills at Colleyville, located at 3401 Middleton Way, Case
VC24-003
9. CITIZEN COMMENTS
10. REPORTS
Colleyville Library Board Minutes - December 11, 2023
Planning and Zoning Commission Minutes - March 11, 2024
Planning and Zoning Commission Worksession Minutes - March 25, 2024
11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY,
APRIL 16, 2024 - READING AND PUBLIC HEARING - RESOLUTION R-
24-4932
12. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, April 12, 2024
by 5:00 p.m.
Christine Loven, TRMC
City Secretary
A quorum of any Colleyville board, commission, or committee may be present at this
meeting. Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number WS-1 Agenda Date 4/16/2024
Type Worksession
Department Parks and Recreation
Title
Parks and Recreation Department Update
Explanation
Parks and Recreation Director Lisa Escobedo, will provide a department update.
Attachments
1. Parks and Recreation Update 2024
Parks & Recreation Update
April 16, 2024
Council Worksession
The Team
Colleyville Parks & Rec Facts & Figures
•Over 270 acres of parkland and public property
•14 parks
•1 recreation center
•1 senior center
•7 baseball fields and 4 softball fields
•8 batting cages
•26 soccer fields
•2.5 basketball courts
•6 tennis courts
•8 pickleball courts
•4 sand volleyball courts
•9 playgrounds
•1 splash pad
•20 miles of shared use trails
•14 ponds
•10 pavilions
•11 restrooms
•2 concessions
Core Services
1.Park and Facility Maintenance
2.Athletic Field Maintenance
3.Youth Sports Association Management
4.Trail System Management
5.Public Property Management
6.Provide Unique & Innovative Recreation
Programming for all ages
7.Provide Special Events that promote a sense of
community in a safe and fun environment
8.Coordinate and maintain the reservations of park
& recreation facilities
Parks Maintenance
Community
Parks
Neighborhood
Parks
Special Purpose
Parks
Open Space/
Nature Areas
City Park
(40.13)
Kimzey Park
(20.45)
Pleasant Glade Tract
(8.0)
Colleyville Nature Center
(46.0)
Pleasant Run Park
(33.47)
Sparger Park
(8.47)
Reagan Park
(5.0)
Little Bear Creek Floodplain
(21.2)
McPherson Park
(27.5)
Woodbriar Park
(1.94)
L.D. Lockett Park
(4.46)
Recreation Center Open
Space (15 acres)
Overland Park
(.5)
Bransford Park
(1.77)
McCain Park
(.1)
Beautification
•City Hall & Library
•Colleyville Center
•Justice Center
•Senior Center
•(4) Fire Stations
•Colleyville Business Center
•Public Works Service Center
•Recreation Center & Annex
•SH26 Medians & Parkways
•Main Street Medians
•Plaza and South Lot
•Church Street Medians
•Hall-Johnson / SH26 Median
•(3) Corners of Cheek-Sparger / SH26
•(6) Roundabouts
•Glade Road Medians
•Webb House
•Entry Signs
Senior Center
The Senior Center encourages individuals and groups
to connect with one another to create a diverse and
fun environment by providing a wide range of health,
wellness, enrichment, education, special events, and
travel opportunities.
•Health and wellness programs include Mind Fit and
Matter of Balance
•Classes include Yoga, Jazzercise Lo-Impact, and Tai
Chi
•Lunch and learn programs include a variety of
groups providing information from health to
assisted living options while providing lunch
•Meals on Wheels
•Travel opportunities include festivals, museums,
Winstar, etc.
Recreation
Recreation provides youth, adult and athletic
programs, creating a safe, fun environment
and a sense of community.
•Youth programs include dance, martial
arts, sports and camps
•Adult programs include yoga, zumba, boot
camps, tennis, and pickleball
•Assist Youth Sports Associations in
securing City and GCISD practice and
game facilities
Special Events
•Winter Ball
•Bunny Brunch and Bunny Lunch
•Texas Junior Anglers
•Arbor Day Celebration
•Senior Health Fair
•Senior Holiday Party
Questions?
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number WS-2 Agenda Date 4/16/2024
Type Worksession
Department City Secretary
Title
Discussion of the April 16, 2024, City Council regular agenda items
Explanation
Attachments
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 1 Agenda Date 4/16/2024
Type Executive Session
Department City Secretary
Title
Section 551.071 - Legal - Consultation with the City Attorney regarding items on the
agenda or for matters in which the duty of the attorney to the governmental body under
the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with Chapter 551 of the Texas Code
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of
real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding commercial
or financial information the City has received from business prospects the City seeks to
have locate, stay, or expand in the City and with which the City is conducting economic
development negotiations; deliberate the offer of a financial or other incentive to a
business prospect
Attachments
RESOLUTION R-24-4928
A RESOLUTION APPROVING COUNCIL ACTION REGARDING
EXECUTIVE SESSION ITEMS AT THE REGULAR CITY COUNCIL
MEETING OF APRIL 16, 2024
WHEREAS, following discussion in Executive Session, and in full
accordance with the requirements of the Open Meetings Act,
the City Council determines that the following action is in the
best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 16TH DAY OF APRIL
2024.
Mayor Bobby Lindamood Aye Mayor Pro Tem Callie Rigney Aye
Brandi Elder, Place 1 Aye George Bond, Place 2 Aye
Scotty Richardson, Place 3 Aye Ben Graves, Place 4 Aye
Chuck Kelley, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Bobby Lindamood
City Secretary Mayor
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number Agenda Date 4/16/2024
Type Announcements, Proclamations, and Presentations
Department City Secretary
Title
Proclamation in recognition of Arbor Day and Earth Day in Colleyville - Parks and
Recreation Director Lisa Escobedo and Mayor Bobby Lindamood
Attachments
RESOLUTION R-24-4929
APPROVING CITY COUNCIL ACTION UNDER CONSENT ITEMS AT
THE REGULAR CITY COUNCIL MEETING OF APRIL 16, 2024
WHEREAS,City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a. Approval of the minutes of the regular City Council meeting of
April 2, 2024
b. Approval of a construction contract with FM Utilities, LLC for the
Pecan Park Drainage Improvements Project, in an amount
not to exceed $613,589.81, a contingency amount not to
exceed $106,300.00, a materials testing amount not to exceed
$16,525.00, and authorizing the City Manager to execute the
contract
c. Approval of a Construction Services Agreement with Tellus
Consulting, for the Preston Manor Project, in an amount not to
exceed $95,886.77, a contingency amount not to exceed
$20,000.00, and a materials testing amount not to exceed
$5,750.00, and authorizing the City Manager to execute the
Agreement
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 16TH DAY OF APRIL
2024.
Mayor Bobby Lindamood Aye Mayor Pro Tem Callie Rigney Aye
Brandi Elder, Place 1 Aye George Bond, Place 2 Aye
Scotty Richardson, Place 3 Aye Ben Graves, Place 4 Aye
Chuck Kelley, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Bobby Lindamood
City Secretary Mayor
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL MINUTES
100 Main Street, Colleyville, Texas, 76034
TUESDAY, APRIL 2, 2024
Mayor Bobby Lindamood called the Colleyville City Council Worksession to order on
Tuesday, April 2, 2024, at 5:30 p.m.
ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Callie Rigney, and
Councilmembers Brandi Elder, George Bond, Scotty Richardson, and Ben Graves.
ABSENT: Councilmember Chuck Kelley.
ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood,
Assistant City Manager Adrienne Lothery, Director of Finance Matt Poston, Fire
Chief Mark Cantrell, Community Development Director Ben Bryner, City Engineer
Larry Wright, City Manager’s Office Intern Caleb Cantrell, City Attorney Nicole
Corr, and City Secretary Christine Loven.
WS-1 Heroes Park 60% Design Update
Assistant City Manager Adrienne Lothery provided an overview of the Heroes Park
project and timeline and stated Freese and Nichols representatives are present
and will review the 60% plans and answer questions.
Freese and Nichols Project Manager Shery Cheng reviewed the project updates,
timeline, and design development. She reviewed the site plans, and renderings,
which included the stage pavilion, tall memorial walls, low seating and heroes
rememberance walls, water features, flagpoles, bronze statues, eternal flame
sculpture, landscaping, and irrigation. Ms. Cheng also reviewed the cost figures,
providing for a fall 2024 and fall 2025 construction and completion date.
Architect Gaylen Laing, GHLA, Inc. reviewed the design and elements of the stage
pavilion, shade structures, entry portal, and materials.
Chris Frison, Senior Project Designer, D/G Studios, Inc. reviewed the art,
language, and quotes to be placed on the conflict walls, memorial panels, and
quote walls, and history panels.
Mayor Lindamood and the City Council expressed their appreciation for the work
on this project and noted they are very proud this Heroes Park is moving forward.
City Council Minutes April 2, 2024
City of Colleyville Page 2
WS-2 Review of the FY25 Budget Calendar
Finance Director Matt Poston reviewed the FY25 Budget Calendar with the City
Council.
WS-3 Discussion of the April 2, 2024, City Council regular agenda items
There was no discussion of this item.
Mayor Lindamood adjourned the Worksession at 6:24 p.m. and called the
Executive Session to order.
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with the City Attorney regarding items
on the agenda or for matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional Conduct
of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities
Section 551.074 - Personnel - Deliberate the appointment, employment,
evaluation, and duties of the City Manager
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business
prospects the City seeks to have locate, stay, or expand in the City and with
which the City is conducting economic development negotiations; deliberate
the offer of a financial or other incentive to a business prospect
There was no action taken and Mayor Lindamood adjourned Executive Session at
7:03 p.m.
Mayor Lindamood called the regular meeting of the City Council to order at 7:10
p.m. and called the roll.
ROLL CALL: Mayor Bobby Lindamood, and Councilmembers Brandi Elder, George
Bond, Scotty Richardson, and Ben Graves.
ABSENT: Mayor Pro Tem Callie Rigney and Councilmember Chuck Kelley.
INVOCATION: Mayor Bobby Lindamood
PLEDGE OF ALLEGIANCE: City Attorney Nicole Corr
City Council Minutes April 2, 2024
City of Colleyville Page 3
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-24-4923
This resolution was not needed.
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Proclamation in recognition of April Child Abuse Prevention Month -
Kristin Lockwood, Alliance for Children and Mayor Bobby Lindamood
Mayor Lindamood and Councilmembers made announcements regarding City and
community events.
Mayor Lindamood was joined by Police Chief Michael Miller to present Kristin
Lockwood, Alliance for Children, with a proclamation recognizing April as Child
Abuse Prevention Month. Ms. Lockwood thanked Chief Miller for the department’s
cooperative work with the Alliance for Children and thanked the Mayor and Council
for helping bring awareness to child abuse and the support provided to her
organization.
4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-24-4924
4a Approval of the minutes of the regular City Council meeting of March 19,
2024
Mayor Lindamood read Resolution R-24-4924 in its entirety.
There was no discussion and Mayor Lindamood opened and closed the public
hearing without anyone wishing to speak.
Councilmember Graves made a motion to approve Resolution R-24-4924,
seconded by Councilmember Bond.
The motion was approved by the following vote:
Ayes: 5 – Mayor Bobby Lindamood, and Councilmembers Brandi Elder,
George Bond, Scotty Richardson, and Ben Graves.
Absent: 2 - Mayor Pro Tem Callie Rigney and Councilmember Chuck Kelley.
Mayor Pro Tem Callie Rigney arrived at 7:27 p.m.
City Council Minutes April 2, 2024
City of Colleyville Page 4
5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING
5a Ordinance O-24-2276
Consideration of a Special Use Permit to allow for a fence on Lot 1,
Block 1, Vankawala Residence Addition, located at 4910 Behrens Court,
Case ZC24-002
Mayor Lindamood read the caption of Ordinance O-24-2276.
Community Development Director presented this SUP request to allow a 6-foot
wrought iron fence with 7-foot masonry columns to be placed on the property line
along Glade Road within the required street side yard setback. The property is
located at the intersection of Glade Road and Behrens Court and has R-40 Single
Family Residential zoning. Director Bryner noted there is an exception for lots
containing a minimum of 40,000 square feet allowing construction of a perimeter
fence within the front yard setback. However, the size of this lot is 37,458 square
feet in size, just under the threshold to qualify for the exemption. Director Bryner
stated the applicant is making the request to add more privacy to their home and
to be in line with the fence line along their neighbor’s front yard.
The applicant, Rajendra Vankawala, in answer to questions from the City Council,
stated if the fence is approved and falls along his irrigation line, he would relocate
the irrigation. Mr. Vankawala stated he will not be able to attend the next meeting
and was hopeful it would not interfere with the Council’s decision.
Mayor Lindamood stated he believed all will be fine and congratulated the
Vankawala family who will welcome a grandchild soon.
Mayor Lindamood opened and closed the public hearing without anyone wishing to
speak.
This was a first reading and no further action was taken.
5b Ordinance O-24-2277
Consideration of a Special Use Permit to allow for dog grooming on Lot
1RA, Block 1, Kroger Addition, located at 4906 Colleyville Boulevard,
Suite 202, Case ZC24-003
Mayor Lindamood read the caption of Ordinance O-24-2277.
Community Development Director Ben Bryner presented this SUP request to allow
a dog grooming business at 4906 Colleyville Boulevard, Suite 202, which is zoned
CC-2 Shopping Center. Director Bryner stated a dog-grooming salon is only
allowed in the CC-2 Shopping Center zoning district with the approval of an SUP.
The proposed name of the business is “Scenthound” and is a dog health and
City Council Minutes April 2, 2024
City of Colleyville Page 5
grooming salon with no veterinary, vacation boarding services, and no pet daycare
services. Director Bryner stated the applicant will install soundproof walls, new
HVAC ventilation systems, and pet waste stations inside and outside the property
and in the adjacent parking areas. According to the statement of planning
objectives, the hours of operation of the business will be 8:30 a.m. to 5:30 p.m.
Monday-Saturday; closed on Sundays.
There was general discussion of the pet waste stations and ventilation.
Applicant Ana Hinojosa explained the waste stations, parking, and services offered
by the business. He noted in addition to the sound barrier and HVAC, they have
considered the safety of the animals when entering or leaving the facility.
Mayor Lindamood opened and closed the public hearing without anyone wishing to
speak.
This was a first reading and no further action was taken.
6. RESOLUTION(S): READING AND PUBLIC HEARING
6a Resolution R-24-4925
Consideration of a variance to lot size, maximum lot coverage,
maximum impervious coverage, and street side yard and rear yard
setbacks on Lot 9, Block 2, of the Crossing at Colleyville, located at
5004 Shadowood Road, Case VC24-002
Mayor Lindamood read Resolution R-24-4925 in its entirety.
Community Development Director Ben Bryner stated the applicant is requesting a
variance to the provisions of Section 3.24.G Schedule of District Regulations of the
Land Development Code, for the lot size (area, width, and depth), lot coverage,
street side and rear yard setback, and impervious coverage in the R-MF Multi-
Family Residential zoning district. He stated the property has RMF zoning and
developed with a single-family residence built in 1992. Properties developed for a
single-family use in the R-MF zoning district must conform to R-20 Single Family
Residential standards. The applicant is requesting all the noted variances to allow
for an existing patio cover to be replaced and expanded. Director Bryner stated
the existing patio cover is placed in the required street side yard setback at 15
feet, rather than the required 30 feet. The proposed cover would expand the cover
to be 8 feet away from the property line, and the cover would be made integral to
the home and connect to the existing roofline of the house. The proposed rear
setback is 10 feet, rather than the 15 feet allowed for open structures. The patio
cover would increase the lot coverage from approximately 30% to 35%. The
construction of the patio cover would not increase the lot’s impervious coverage,
which is at approximately 75%.
City Council Minutes April 2, 2024
City of Colleyville Page 6
There was discussion of the appropriateness of the request as this is not a new
build, but rather a repair and property improvement however, there was concern
with the side yard setback.
Kevin Charnicky, the applicant, advised Council the new patio would not exceed
the current 8-foot setback and he provided another rendering of the patio to be
constructed. He stated the current patio is deteriorating and too small. Mayor
Lindamood asked Mr. Charnicky if he minded the 8-foot setback requirement being
written into the resolution as a condition. Mr. Charnicky stated he was happy with
the request.
Mayor Lindamood opened and closed the public hearing without anyone wishing to
speak.
Mayor Lindamood made a motion to approve Resolution R-24-4925 with the
amendment “and to allow a street side yard setback of 8 feet which is an existing
non-conforming setback that shall be maintained”, seconded by Mayor Pro Tem
Rigney.
The motion with the amendment was approved by the following vote:
Ayes: 6 – Mayor Bobby Lindamood, Mayor Pro Tem Rigney, and
Councilmembers Brandi Elder, George Bond, Scotty Richardson, and Ben
Graves.
Absent: 1 - Councilmember Chuck Kelley.
6b Resolution R-24-4926
Consideration of a variance to lot size, side yard setback, maximum lot
coverage, and maximum impervious coverage on Lot 3, Block 19, of
Woodland Hills at Colleyville, located at 3401 Middleton Way, Case
VC24-003 THE APPLICANT HAS REQUESTED TO TABLE THE ITEM TO
THE APRIL 16, 2024 CITY COUNCIL MEETING
Mayor Lindamood stated the applicant has requested to table this item therefore it
will be passed over without any action.
7. CITIZEN COMMENTS
Kathy Hadley, 204 Timberline Drive N, discussed pavement markings on Cheek-
Sparger Road and standing water on her personal property.
City Council Minutes April 2, 2024
City of Colleyville Page 7
8. REPORTS
Planning and Zoning Commission Minutes - February 12, 2024
Planning and Zoning Commission Worksession Minutes - February 26, 2024
There was no discussion of this item.
9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY,
APRIL 2, 2024 - READING AND PUBLIC HEARING - RESOLUTION R-24-
4927
This resolution was not needed.
10. ADJOURNMENT
There being no further business before the City Council, Mayor Lindamood
adjourned the meeting without objection by the City Council at 8:07 p.m.
APPROVED BY A VOTE OF AYES, NAYS, ON THIS THE 16TH DAY OF APRIL 2024.
Minutes taken and prepared by:
Christine Loven, TRMC
City Secretary
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 4b Agenda Date 4/16/2024 Number Resolution R-24-4929
Type Resolution
Department Engineering
Title
Approval of a Construction Services Agreement with FM Utilities, LLC for the Pecan Park
Drainage Improvements Project, in an amount not to exceed $613,589.81, a
contingency amount not to exceed $106,300.00, a materials testing amount not to
exceed $16,525.00, and authorizing the City Manager to execute the Agreement
Explanation
Reading and Public Hearing
On September 19, 2023, the City Council approved Resolution R-23-4876, adopting the
Capital Improvement Program (CIP) Fiscal Year 2024-2028. The CIP includes $600,000
for Phase I of Water Project 18: Pecan Park.
The project consists of the installation of a storm drain system by open cut including
components such as concrete flume removal and replacement, high density
polyethylene pipe, curb inlets, junction boxes and drop inlets. Roadway and
miscellaneous repairs will be to the existing conditions or better.
Public notification of the invitation for bids was advertised in the Fort Worth Star-
Telegram on February 18, 25, March 3, 10, and 17 2024. The notice to bidders and bid
packet were posted on CivCast for free downloading and distributed to the Dodge Lead
Center, BlueBook Building and Construction Network, and Construct Connect, which
includes ISqFt, CMD, CDC, and Bid Clerk. Additionally, staff directly notified a list of
local contractors who may be interested in the bid opportunity. The project had 97 plan
holders, of which 35 were general contractors, 25 sub-contractors, 19 suppliers, 4 plan
rooms, 6 others, 3 manufacturers, 4 engineers, and 1 government agency.
The City received nine responsive sealed bids, which were opened and publicly read
aloud on March 19, 2024.
Financial Impact
The funding source for this project is the drainage fund.
Form 1295 - Acknowledged by City
Recommendation
Approve
City of Colleyville Page 2
City Council Agenda Briefing 4b
1.Construction Services Agreement
2.MAS Recommendation of Award
3.Pecan Park Bid Tabulation
4.Form 1295
5.Material Testing Quote
Attachments
_______________________________________________________________________________
1
Construction Services Agreement with FM Utilities LLC (Bid#ENG-2024-009)
CONSTRUCTION SERVICES AGREEMENT
PECAN PARK DRAINAGE IMPROVEMENTS PHASE 1
(Bid #ENG-2024-009)
This CONSTRUCTION SERVICES AGREEMENT (“Agreement”) is made as of the Effective
Date by and between FM Utilities LLC, a Texas Limited Liability Company, hereinafter called
"Contractor", and the City of Colleyville, Texas, hereinafter called "City".
RECITALS
WHEREAS, City desires Contractor to perform certain work and services set forth in Section 1,
below; and
WHEREAS, Contractor has expressed a willingness to perform said work and services, hereinafter
referred to only as "services", specified in the Contract Documents and Section 1 of this Agreement.
NOW, THEREFORE, for and in consideration of the covenants and promises made one to the
other herein, City and Contractor agree as follows:
Section 1. Scope of Services
Upon issuance of a written notice to proceed by City, Contractor agrees to provide to City the
necessary services, labor, materials, equipment, and supplies to perform the Pecan Park Drainage
Improvements Phase 1 (the “Project”), such services being more fully described herein and pursuant to the
plans and specifications identified in the Contract Documents (defined below).
Section 2. Term of Agreement
The term of this Agreement shall begin on the last date of execution hereof (the “Effective Date”)
and shall continue until Contractor completes the services required herein to the satisfaction of City and
has been paid in full by City, unless sooner terminated in conformance with this Agreement.
Section 3. Contract Documents
(a) This Agreement is a part of the “Contract Documents”, which include:
(1) This Agreement, including all exhibits and addenda hereto;
(2) City’s plans, specifications, and all other contract documents for the Project
contained in City’s Bid #ENG-2024-009;
(3) City’s written notice(s) to proceed to the Contractor;
(4) Properly authorized change orders;
(5) Contractor’s Bid Proposal (“Proposal” and/or “Response”); and
(6) Any other materials distributed by the City that relate to the Project.
In the event there exists a conflict between any term, provision, and/or interpretation of the Contract
Documents, the documents shall take precedent and control in the order listed above in this section (which
shall supersede any conflicting provision concerning priority of contract documents contained in the Bid
Packet). If discrepancies are found that may impact Contractor’s performance of the services for the
Project, it shall be the Contractor’s obligation to seek clarification as to which requirements or provisions
control before undertaking any work on that component of the Project. Should the Contractor fail or refuse
to seek a clarification of such conflicting or inconsistent requirements or provisions prior to any work on
that component of the Project, the Contractor shall be solely responsible for the costs and expenses -
including additional time - necessary to cure, repair and/or correct that component of the Project.
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Construction Services Agreement with FM Utilities LLC (Bid#ENG-2024-009)
Section 4. Contractor Obligations
(a) Performance of Services. To the extent reasonably necessary for Contractor to perform the
services under this Agreement, Contractor shall be authorized to engage the services of any agents,
assistants, persons, or corporations that Contractor may deem proper to aid or assist in the performance of
the services under this Agreement with the prior written approval of City. The cost of such personnel and
assistance shall be a reimbursable expense to Contractor only if authorized in writing in advance by City.
Unless otherwise agreed, Contractor shall provide and pay for all materials, supplies, machinery,
equipment, tools, superintendence, labor, insurance, and all water, light, power, fuel, transportation and all
other facilities necessary for the execution and completion of the Project.
(b) Quality Materials. Contractor shall be responsible for the professional quality, technical
accuracy, and the coordination of all materials, construction, installation and other services furnished by
Contractor under this Agreement. Unless otherwise specified in writing by City, all materials shall be new
and both workmanship and materials shall be of a good quality. Contractor shall, if required, furnish
satisfactory evidence as to the kind and quality of materials. Materials or work described in the Contract
Documents that, so applied, have well known, technical or trade meaning shall be held to refer to such
recognized standards. Contractor shall, without additional compensation, correct or revise any errors or
deficiencies in the installation and construction of the Project components to conform as shown in the
Project drawings and specifications.
(c) Additional Services. All minor details of the work not specifically mentioned in the
Contract Documents but obviously necessary for the proper completion of the work, such as the proper
connection of new work to old, shall be considered as incidental to and a part of the work for which the
prices are set forth in this Agreement. Contractor will not be entitled to any additional compensation
therefor unless specifically stated otherwise. Should City require additional services not included under
this Agreement, Contractor shall make reasonable effort to provide such additional services at mutually
agreed charges or rates, and within the time schedule prescribed by City, and without decreasing the
effectiveness of the performance of services required under this Agreement. The terms "extra work" and
“additional services” as used in this Agreement shall be understood to mean and include all work that may
be required by City to be done by Contractor to accomplish any alteration or addition to the work as shown
on the Project plans and drawings. It is agreed that Contractor shall perform all extra work under the
direction of the City's representative when presented with a written work/change order signed by the City’s
representative, subject, however, to the right of Contractor to require written confirmation of such extra
work order by City. No claims for extra services, additional services or changes in the services whatsoever,
including any change in pricing or time for performance related to the services will be made by Contractor
without first obtaining the City’s written agreement and approval of a work/change order reflecting the
same.
(d) Independent Contractor. It is understood and agreed by and between the parties that
Contractor, while performing under this Agreement, is acting independently, and that City assumes no
responsibility or liabilities to any third party in connection with Contractor’s acts or omissions. All services
to be performed by Contractor pursuant to this Agreement shall be in the capacity of an independent
contractor, and not as an agent or employee of City. Contractor shall supervise the performance of its
services and shall be entitled to control the manner and means by which its services are to be performed,
subject to the terms of this Agreement. There is no intended third-party beneficiary to this Agreement.
(e) Inspection of Records. Contractor grants City and its designees the right to audit, examine,
or inspect, at City’s election, all of Contractor's Records relating to the performance of services under this
Agreement, during the term of the Agreement and any retention period herein. City’s audit, examination,
or inspection of Contractor’s Records may be performed by a City designee, which may include its internal
auditors or an outside representative engaged by City. Contractor agrees to retain Contractor’s Records for
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Construction Services Agreement with FM Utilities LLC (Bid#ENG-2024-009)
a minimum of four (4) years following termination of the Agreement, unless there is an ongoing dispute
under the contract; then, such retention period shall extend until final resolution of the dispute.
"Contractor's Records" shall include any and all information, materials and data of every kind and character
generated as a result of the services under this Agreement. City agrees that it will exercise its right to audit,
examine or inspect Contractor’s Records only during regular business hours unless City has provided
advance written notice of an alternate time. Contractor agrees to allow City and its designees access to all
of Contractor's Records, Contractor's facilities and the current or former employees of Contractor, deemed
necessary by City or its designee(s), to perform such audit, inspection, or examination.
(f) Certification of No Conflicts. Contractor hereby warrants to the City that Contractor has
made full disclosure in writing of any existing or potential conflicts of interest related to Contractor's
services under this Agreement. In the event that any conflicts of interest arise after the Effective Date of
this Agreement, Contractor hereby agrees immediately to make full disclosure to the City in writing.
(g) No Waiver of City’s Rights. Neither City’s review, approval or acceptance of, nor payment
for any of the materials or services required under this Agreement, shall be construed to operate as a waiver
of any rights under this Agreement or of any cause of action arising out of the performance of this
Agreement, and Contractor shall be and remain liable to City in accordance with applicable law for all
damages to City caused by Contractor’s negligent performance of any of the services furnished under this
Agreement.
(h) Rights-of-Access. City will endeavor to provide such rights of access on any project site
as may be reasonably necessary for Contractor to perform any required preliminary site studies, surveys,
tests, or other necessary investigations prior to mobilization for the Project. Contractor will take all
necessary and reasonable precautions to minimize damage to all personal and real property in the
performance of such surveys, tests, studies and investigations.
(i) Storm Water Management. When performing or delivering services at or upon any property
owned, leased, or managed by the City, or in performance of any services or other acts on behalf of, or at
the direction of the City (regardless of location), Contractor shall at all times comply with (i) the City’s
Storm Water Management and Discharge Control provisions codified in Chapter 42 of the Colleyville
Municipal Code, as amended, (ii) all applicable Minimum Best Management Practice requirements, as
defined by the Texas Commission on Environmental Quality, and (iii) any Storm Water Pollution
Prevention Plan (SWPPP) applicable to the worksite. Regardless of the applicability of the foregoing
regulations, CONTRACTOR SHALL AT ALL TIMES BE RESPONSIBLE FOR IMPLEMENTING
SUCH CONTROLS AS MAY BE REASONABLY NECESSARY TO MINIMIZE ANY NEGATIVE
IMPACT TO THE STORM WATER COLLECTION SYSTEM OR ENVIRONMENT AND SHALL
FOLLOW ALL STATE AND LOCAL ILLICIT DISCHARGE REPORTING PROCEDURES IN THE
EVENT OF AN OCCURRENCE OR DISCHARGE.
(j) Compliance with Laws. Contractor shall comply with all laws, ordinances, rules, policies,
orders, directives, and other regulations governing Contractor’s performance of this Agreement.
Section 5. Payment
(a) Compensation. City agrees to pay Contractor for all services authorized in writing and
properly performed by Contractor in a total amount not to exceed SEVEN HUNDRED AND NINETEEN
THOUSAND, EIGHT HUNDRED AND EIGHTY-NINE DOLLARS AND EIGHTY-ONE CENTS
($719,899.49) (“Contract Price”), subject to additions or deletions for change orders and/or extra work
agreed upon in writing.
(b) Method of Payment. Unless otherwise agreed by the parties in writing, payment to
Contractor shall be monthly based on a monthly progress report and detailed monthly itemized statement
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Construction Services Agreement with FM Utilities LLC (Bid#ENG-2024-009)
for services submitted by Contractor that shows the names of the Contractor’s employees, agents, or
subcontactors performing the services, the time worked, the actual services performed, and the rates
charged for such services, in a form acceptable to City. City shall pay such monthly statements within
thirty (30) days after receipt of a completed submission and City’s verification of the services performed.
(c) Schedule of Values and Application for Payment. City may deduct from any amounts
due or to become due to Contractor any sum or sums owing by Contractor to City. In the event of any
breach by Contractor of any provision or obligation of this Agreement, or in the event of the assertion by
any third-party of a claim or lien against City, or the City’s premises, arising out of Contractor’s
performance under this Agreement, City shall have the right to retain out of any payments due or to
become due to Contractor an amount sufficient to completely protect the City from any and all loss,
damage or expense therefrom, until the breach, claim, or lien has been satisfactorily remedied by
Contractor. Additionally, City may, on account of subsequently discovered evidence, withhold the whole
or part of any payment to such extent as may be necessary to protect itself from loss on account of:
(1) defective work not remedied;
(2) claims filed or reasonable evidence indicating possible filing of claims;
(3) failure of Contractor to make payments promptly to subcontractors or for material or
labor which City may pay as an agent for the Contractor; or
(4) damages to another contractor or subcontractor.
When the above grounds are removed, or Contractor provides a letter of credit, or similar guaranty
satisfactory to City (to be determined in City’s sole discretion) which will protect City in the amount
withheld because of said grounds, City will release the amounts withheld.
Section 6. Performance Schedule
(a) Time for Performance. Contractor shall perform all services as provided for under this
Agreement in a proper, efficient, timely, and professional manner in accordance with City’s requirements.
The time for performance under this Agreement is one hundred eighty (180) calendar days. Accordingly,
Contractor shall complete all work related to the Project on or before one hundred eighty (180) calendar
days following the date of City’s written notice to proceed to Contractor.
(b) Extensions; Written Request Required. No allowance of any extension of time, for any
cause whatever (including an event of Force Majeure), shall be claimed by or granted to Contractor, unless
(i) Contractor shall have made written request to City for such extension within forty-eight (48) hours after
the cause for such extension occurred, and (ii) City and Contractor have agreed in writing that such
additional time shall be granted. As used in this section, the term “Force Majeure” shall mean that
Contractor’s performance of the services under this Agreement is prevented or delayed, in whole or in part,
to such an extent that Contractor would not be able to complete the services (or any partial component
thereof) within the time for performance set forth herein by reason of or through work strikes, stoppage of
labor, riot, fire, flood, acts of war, insurrection, court judgment, act of God, pandemic, or other specific
cause reasonably beyond Contractor’s control and not attributable to its malfeasance, neglect or
nonfeasance. Should Contractor timely request an extension of time due to an event of force majeure under
this section, City and Contractor may agree in writing to suspended Contractor’s performance until such
disability to perform (other than a payment obligation) is removed; provided, that Contractor shall use
commercially reasonable efforts to remove any such causes and resume performance of the services under
this Agreement as soon as reasonably practicable.
(c) Costs of Delay. Contractor understands and agrees that time is of the essence of this
contract, and that for each day of delay beyond the number of calendar days agreed upon for the completion
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Construction Services Agreement with FM Utilities LLC (Bid#ENG-2024-009)
of the work herein specified and contracted for (after due allowance for such extension of time as may
otherwise be provided for extension of time herein), the Owner may withhold permanently from the
Contract Price an amount equal to $2,500.00 per day, which the parties agree represents a reasonable
estimation of the actual costs that would be incurred by the City in the event of such delay. In the event
Contractor's performance under this Agreement is delayed or interfered with, regardless of reason,
Contractor shall not be entitled to any increase in fee or price, or to damages or additional compensation as
a consequence of such delays.
Section 7. Ownership of Project; Bill of Sale; No Liens
(a) Title of Ownership. Contractor warrants that title to all services, including all equipment
and materials incorporated into the Project, will pass to City no later than the time of final payment.
Contractor further warrants that upon payment by City, all services for which payments have been received
from City shall be free and clear of liens, claims, security interests or other encumbrances in favor of
Contractor or any other person or entity whatsoever.
(b) Assignment; Bill of Sale. Contractor agrees, no later than the time of completion of the
Project, to assign to City all manufacturer’s warranties relating to equipment, materials and labor used in
the Project and further agrees it will at all times perform the services in a manner that will, to the greatest
extent possible, preserve all manufacturer’s warranties. If necessary as a matter of law, Contractor may
retain the right to enforce directly any such manufacturers’ warranties during the one year period following
the date of acceptance of the Project by City; provided, that City’s rights related to the same shall not be
subordinate to Contractor’s enforcement rights.
CONTRACTOR AGREES TO INDEMNIFY, DEFEND, AND SAVE CITY HARMLESS FROM ALL
CLAIMS RELATED TO ANY DEMANDS OF SUBCONTRACTORS, LABORERS, WORKMEN,
MECHANICS, MATERIALMEN, AND SUPPLIERS OF MACHINERY AND PARTS THEREOF,
EQUIPMENT, POWER TOOLS, ALL SUPPLIES ARISING OUT OF THE PERFORMANCE OF THIS
AGREEMENT. CONTRACTOR SHALL FURNISH SATISFACTORY EVIDENCE THAT ALL
OBLIGATIONS DESCRIBED HEREIN HAVE BEEN PAID, DISCHARGED OR WAIVED UPON
CITY’S WRITTEN REQUEST.
Section 8. Default; Termination; Abandonment
(a) Default; Notice to Cure. A party shall be deemed in default under this Agreement if the
party is in breach of a material provision of this Agreement and said breach is not cured within ten (10)
days written notice of default by the other party. In the event the breaching party has notified the other
party in writing that it is diligently working to cure the breach and has provided reasonable evidence in
support of the same, the breaching party shall not be deemed in default until the thirtieth (30th) day following
the non-breaching party’s notice of default.
(b) Default by Contractor. In addition to default under Section 7(a) above, Should Contractor
fail to comply with any term or condition this Agreement applicable to Contractor, or become disabled and
unable to comply with any provisions of this Agreement related to the quality or character of the services
or time of performance, Contractor shall be deemed in default of this Agreement. If such default is not
corrected within ten (10) days after written notice by City to Contractor, City may, at its sole discretion and
without prejudice to any other right or remedy:
(1) terminate this Agreement and be relieved of any further payment or consideration to
Contractor except for all services determined by City to be satisfactorily completed prior
to such termination. Payment for work satisfactorily completed shall be for actual costs
incurred and non-refundable, including reasonable salaries and travel expenses of
Contractor to and from meetings called by City at which Contractor is required to attend,
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Construction Services Agreement with FM Utilities LLC (Bid#ENG-2024-009)
but shall not include any loss of profit of Contractor. City may further proceed to complete
the services in any manner deemed proper by City, either by the use of its own forces or
by resubletting to others; or
(2) City may, without terminating this Agreement or taking over the services, furnish the
necessary materials, equipment, supplies and/or help necessary to remedy the situation, at
Contractor’s sole expense.
(b) Suspension or Termination by City. City may suspend or terminate this Agreement for
cause or without cause at any time by giving written notice to Contractor. In the event suspension or
termination is without cause, payment to Contractor, in accordance with the terms of this Agreement, will
be made based on services reasonably determined by City to be satisfactorily performed as of the date of
suspension or termination. Such payment will become payable upon delivery of all instruments of service
to City and City’s acceptance of the same. If City requires a modification of the services under this
Agreement, and in the event City and Contractor fail to agree upon such modification(s), City shall have
the option of terminating this Agreement and Contractor's services hereunder at no additional cost other
than the payment to Contractor in accordance with the terms of this Agreement for the services reasonably
determined by City to be properly performed prior to such termination date.
(c) Abandonment. If Contractor should abandon and fail or refuse to resume work within ten
(10) days after written notification from the City, or if Contractor fails to timely comply with the orders of
the City, when such orders are consistent with the Contract Documents, then, and in that case, where a
performance bond(s) exists, the surety on the bond(s) may be notified in writing by City and directed to
complete the work (at City’s sole discretion), and a copy of said notice shall be delivered to Contractor.
After receiving said notice of abandonment, Contractor shall not remove from the work any machinery,
equipment, tools, materials or supplies then on the job, but the same, together with any materials and
equipment under contract for the work, may be held for use on the work by the City or the surety on the
performance bond, or another Contractor in completion of the work; and Contractor shall not receive any
rental or credit therefor, having hereby acknowledged that the use of such equipment and materials will
ultimately reduce the cost to complete the work and be reflected in the final settlement. In the event a surety
fails to comply with City’s written notice provided for herein, then the City may provide for completion of
the work in either of the following elective manners:
(1) the City may employ such labor and use such machinery, equipment, tools, materials and
supplies as said City may deem necessary to complete the work and charge the expense of
such labor, machinery, equipment, tools, materials and supplies to Contractor, which shall
be deducted and paid by City out of such amounts as may be due, or that may thereafter at
any time become due to the Contractor under this Agreement. In case such expense is less
than the sum which would have been payable under this Agreement if the same had been
completed by the Contractor, then Contractor shall receive the difference. In case such
expense is greater than the sum which would have been payable under this Agreement if
the same had been completed by said Contractor, then the Contractor and/or its surety (ies)
shall pay the amount of such excess to the City; or
(2) the City may (under sealed bids when and in the manner required by law) let the contract
to another Contractor for the completion of the work under substantially the same terms
and conditions which are provided in this Agreement. In the case of any increase in cost
to the City under the new contract as compared to what would have been the cost under
this Agreement, such increase shall be charged to the Contractor and its surety (ies) shall
be and remain bound therefor. However, should the cost to complete any such new contract
prove to be less than what would have been the cost to complete under this Agreement, the
Contractor and/or its surety (ies) shall be credited therewith.
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Construction Services Agreement with FM Utilities LLC (Bid#ENG-2024-009)
(d) Remedies Cumulative. The remedies in this section are cumulative and nothing herein shall
be deemed a waiver of any other remedy available to the City under this Agreement, including its remedies
upon default provided herein above.
Section 9. Insurance
Contractor shall during the term hereof maintain in full force and effect all policies of insurance
reasonably required by City and in compliance with the Contract Documents. Contractor’s obligation to
provide acceptable certificates of insurance is a material condition of this Agreement, and services under
this Agreement shall not commence until certificates of insurance have been received, reviewed, and
accepted by City. The minimum coverages and limits of liability for the policies of insurance required
under this Agreement are maintained by and accessible through the City’s purchasing department.
Section 10. Indemnification
(a) Release of liability. CITY SHALL NOT BE LIABLE FOR ANY LOSS, DAMAGE, OR
INJURY OF ANY KIND OR CHARACTER TO ANY PERSON OR PROPERTY ARISING FROM THE
SERVICES OF CONTRACTOR PURSUANT TO THIS AGREEMENT. CONTRACTOR HEREBY
WAIVES ALL CLAIMS AGAINST CITY, ITS OFFICIALS, OFFICERS, EMPLOYEES, OR AGENTS
(COLLECTIVELY REFERRED TO IN THIS SECTION AS “CITY”) FOR DAMAGE TO ANY
PROPERTY OR INJURY TO, OR DEATH OF, ANY PERSON ARISING AT ANY TIME AND FROM
ANY CAUSE (OTHER THAN THE GROSS NEGLIGENCE OF CITY, IN WHICH CASE
CONTRACTOR SHALL WAIVE ALL CLAIMS TO THE EXTENT OR PROPORTION OF
NEGLIGENCE ATTRIBUTED TO CONTRACTOR AND/OR ITS OFFICERS, DIRECTORS,
SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS
OR PERMITTED ASSIGNS AS DETERMINED BY A COURT OR OTHER FORUM OF COMPETENT
JURISDICTION).
(b) Contractor’s Indemnity Obligation. CONTRACTOR AGREES TO INDEMNIFY AND
SAVE HARMLESS CITY FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES,
CLAIMS, SUITS, COSTS (INCLUDING COURT COSTS, REASONABLE ATTORNEYS’ FEES AND
COSTS OF INVESTIGATION) AND ACTIONS OF ANY KIND BY REASON OF INJURY TO OR
DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE EXTENT CAUSED
BY CONTRACTOR’S PERFORMANCE OF SERVICES UNDER THIS AGREEMENT OR BY
REASON OF ANY NEGLIGENT ACT OR OMISSION ON THE PART OF CONTRACTOR, ITS
OFFICERS, DIRECTORS, SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS,
LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS (EXCEPT WHEN SUCH LIABILITY,
CLAIMS, SUITS, COSTS, INJURIES, DEATHS OR DAMAGES ARISE, IN WHOLE OR IN PART,
FROM OR ARE ATTRIBUTED TO THE GROSS NEGLIGENCE OF CITY, IN WHICH CASE
CONTRACTOR SHALL INDEMNIFY CITY ONLY TO THE EXTENT OR PROPORTION OF
NEGLIGENCE ATTRIBUTED TO CONTRACTOR AND/OR ITS OFFICERS, DIRECTORS,
SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS
OR PERMITTED ASSIGNS AS DETERMINED BY A COURT OR OTHER FORUM OF COMPETENT
JURISDICTION).
(c) Notice of Claim(s). Contractor shall promptly advise City in writing of any claim or
demand against the City, related to or arising out of Contractor’s acts or omissions under this Agreement
and shall see to the investigation and defense of such claims or demand at Contractor’s sole cost and
expense; provided, that City, at its option and at its own expense, may participate in such defense without
relieving Contractor of any of its obligations hereunder.
CONTRACTOR’S OBLIGATIONS UNDER THIS SECTION SHALL NOT BE LIMITED TO THE
LIMITS OF COVERAGE OF INSURANCE MAINTAINED OR REQUIRED TO BE MAINTAINED BY
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Construction Services Agreement with FM Utilities LLC (Bid#ENG-2024-009)
CONTRACTOR UNDER THIS AGREEMENT. THE PROVISIONS OF THIS SECTION 10 SHALL
SURVIVE TERMINATION OF THIS AGREEMENT.
Section 11. Notice
All notices required by this Agreement shall be in writing and addressed to the parties at the
addresses set forth on the signature page(s) of this Agreement (or to such other address that may be
designated by the receiving party from time to time in accordance with this section). All notices shall be
delivered by (a) personal delivery, (b) certified or registered mail (in each case, return receipt requested,
postage prepaid), (c) nationally recognized overnight courier (with all fees pre-paid), or (d) email of a pdf
document containing the required notice. Such notice or document shall be deemed to be delivered or given,
whether actually received or not, (i) when received if delivered or given in person, (ii) if sent by United
States mail, three (3) business days after being deposited in the United States mail as set forth above, (iii)
on the next business day after the day the notice or document is provided to a nationally recognized carrier
to be delivered as set forth above, or (iv) if sent by email, the next business day. A confirmation of delivery
report which reflects the time that the email was delivered to the recipient’s last notified email address is
prima facie evidence of its receipt by the recipient, unless the sender receives a delivery failure notification,
indicating that the email has not been delivered to the recipient.
Section 12. Sales and Use Taxes
Contractor understands and acknowledges that City is a governmental entity and exempt from the
payment of sales and use taxes for certain materials and equipment conveyed to City as part of this Project
or otherwise incorporated into the Project. City agrees to provide Contractor such documentation as may
otherwise be required by state law to allow Contractor to avoid payment of sales and uses taxes for materials
and equipment with respect to the Project to the extent allowed by law.
Section 13. Texas Government Code Verifications
Contractor’s execution of this Agreement shall serve as its acknowledgement and written
verification that: (i) the requirements of Subchapter J, Chapter 552, Government Code, apply to this
Agreement and Contractor agrees that the Agreement can be terminated if Contractor knowingly or
intentionally fails to comply with a requirement of that subchapter; (ii) pursuant to Texas Government Code
Chapter 2270, that Contractor’s organization does not presently boycott Israel and will not boycott Israel
during the term of this Agreement; and (iii) pursuant to Texas Government Code Chapter 2251, that
Contractor’s organization does not current discriminate against firearm and ammunition industries and will
not for the term of the contract. Discriminating means refusing to deal with, terminating business activities
with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit
commercial relations specifically with the firearm or ammunition industry or with a person or entity doing
business in the firearm or ammunition industry, but does not include an action made for ordinary business
purposes.
Section 14. Miscellaneous
(a) Contractor shall not assign or sublet this Agreement, in whole or in part, without the prior
written consent of City. (b) Contractor shall comply with all federal, state, county and municipal laws,
ordinances, resolutions, regulations, rules, policies, orders, and directives applicable to the services under
this Agreement. (c) The laws of the State of Texas shall govern this Agreement; and venue for any action
concerning this Agreement shall be in the state district courts of Tarrant County, Texas. The parties agree
to submit to the personal and subject matter jurisdiction of said courts. (d) This Agreement contains the
entire understanding of the parties with respect to the subject matter hereof and there are no oral
understandings, statements or stipulations bearing upon the meaning or effect of this Agreement which
have not been incorporated herein. (e) The exhibits attached hereto, if any, are incorporated herein and
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Construction Services Agreement with FM Utilities LLC (Bid#ENG-2024-009)
made a part hereof for all purposes. (f) Unless expressly provided otherwise herein, this Agreement may
only be modified, amended, supplemented or waived by a mutual written agreement of the parties. (g) In
the event any one or more of the provisions contained in this Agreement shall for any reason be held to be
invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect
any other provisions, and the Agreement shall be construed as if such invalid, illegal, or unenforceable
provision had never been contained in it. (h) Any of the representations and obligations of the parties, as
well as any rights and benefits of the parties pertaining to a period of time following the termination of this
Agreement shall survive termination. (i) This Agreement may be executed by the parties in separate
counterparts, each of which when so executed and delivered shall be an original, but all such counterparts
shall together constitute one and the same instrument. Each counterpart may consist of any number of
copies hereof each signed by less than all, but together signed by all of the parties. (j) Each party represents
that it has full capacity and authority to grant all rights and assume all obligations granted and assumed
under this Agreement. (k) Subject to the provisions regarding assignment, this Agreement shall be binding
on and inure to the benefit of the parties to it and their respective heirs, executors, administrators, legal
representatives, successors and assigns.
[REMAINDER OF PAGE LEFT BLANK INTENTIONALLY –
SIGNATURES ON FOLLOWING PAGE(S)]
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Construction Services Agreement with FM Utilities LLC (Bid#ENG-2024-009)
IN WITNESS WHEREOF, the parties have executed and delivered this Agreement as of
the Effective Date.
For City:
CITY OF COLLEYVILLE, TEXAS
By:
Jerry Ducay
City Manager
Date:
For Contractor:
FM UTILITIES LLC
By:
Francisco Mata
President
Date:
Notice Address:
City of Colleyville
Attn: City Manager
100 Main Street, 3rd Floor
City of Colleyville, Texas 76034
E: jducay@colleyville.com
ATTEST:
By:
Christine Loven
City Secretary
Date:
Notice Address:
FM Utilities LLC
Attn: Francisco Mata, President
4911 Redbird Trail
Midlothian, Texas 76065
E: francisco@fm-utilities.com
GovDox Colleyville Contract ID:
CSA_ED_April 16, 2024_Rev20230112
Page 1 of 2
2702 SE Loop 820 • Fort Worth, TX 76140 • 817‐708‐2422 • www.mas‐ce.com
Civil Engineering • Planning • Hydrology & Hydraulic Modeling
March 26, 2024
Project No.: 41‐03‐001
Larry Wright, P.E.
City Engineer
City of Colleyville
100 Main Street, 2nd Floor
Colleyville, Texas 76034
RE: Pecan Park Estates Drainage Improvements – Bid Results
(Bid # ENG‐2024‐009)
Dear Mr. Wright,
The Pecan Park Estates Drainage Improvements Project bid opening, conducted on March 19,
2024, included a total of nine bid proposals for consideration. The table below includes the
bidder’s names, bids for water and drainage improvements, and total based bid amounts
received in this bid opening. MAS Consulting Engineers has reviewed the bids, prepared a bid
tabulation, and contacted the low bidder’s references.
COMPANY UNIT I - DRAINAGE
IMPROVEMENTS
UNIT II - WATER
IMPROVEMENTS TOTAL
FM Utilities LLC $ 676,557.10 $ 43,332.71 $ 719,889.82
JR West Texas Concrete LLC $ 713,592.15 $ 54,910.50 $ 768,502.65
David‐Tehoungue Ltd Co $ 726,544.00 $ 92,035.00 $ 818,579.00
GRod construction, LLC. $ 768,973.04 $ 65,830.00 $ 834,803.04
KG Traffic Solutions $ 731,476.85 $ 127,093.59 $ 858,570.44
RNO Construction $ 830,636.20 $ 42,030.00 $ 872,666.20
MX Construction Services, INC $ 985,659.20 $ 54,690.89 $ 1,040,350.09
Cole Construction Inc. $ 997,929.92 $ 84,054.36 $ 1,081,984.27
Atkins Bros. $ 2,460,587.40 $ 41,880.00 $ 2,502,467.40
Based on our recent conversations, bids received, and the feedback received from the
contractor’s references, the low bidder and contractor we recommended for this is the “FM
Utilities LLC” with a total bid of $719,889.82. A summary table showing all bids received is
included in the table above. Upon reviewing the bid proposals, a minor discrepancy due to
roundoff error was found. FM Utilities was contacted and the correction on the written total was
corrected to reflect the total shown above. Refer to Attachment B for the email correspondence
from the contractor correcting the $ 6.68, in the City’s favor. A detailed bid tabulation is included
in Attachment A.
Page 2 of 2
2702 SE Loop 820 • Fort Worth, TX 76140 • 817‐708‐2422 • www.mas‐ce.com
Civil Engineering • Planning • Hydrology & Hydraulic Modeling
In general, the contractor’s references provided positive feedback on the performance of FM
Utilities LLC. Our understanding is that FM Utilities LLC has completed similar projects in the area
and has the required experience for drainage and water improvements and utility installation for
this project.
If you have any questions or concerns, feel free to contact me via phone number 817-708-2422
or email at asanchez@mas-civil.com.
Sincerely,
Angel Sanchez, P.E.
Project Manager
Attachment A – Bid Tabulation
Attachment B – Correction to Bid – FM Utilities, LLC
Unit CostTotal(Base Bid)Unit CostTotal(Base Bid)Unit CostTotal(Base Bid)Unit CostTotal(Base Bid)Unit CostTotal(Base Bid)Unit CostTotal(Base Bid)Unit CostTotal(Base Bid)Unit CostTotal(Base Bid)Unit CostTotal(Base Bid)Unit CostTotal(Base Bid)1-1 Owner's Construction ContigencyLS 1$106,300.00 $106,300.00$106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.001-2 Mobilization, Bonds, and InsuranceLS 160,000.00 $60,000.00$27,744.98$27,744.98 $66,400.00 $66,400.00 $70,000.00 $70,000.00 $80,000.00 $80,000.00 $38,000.00 $38,000.00 $75,000.00 $75,000.00 $87,000.00 $87,000.00 $45,000.00 $45,000.00 $30,000.00 $30,000.001-3 Traffic Control Plan Design & InstallationLS 115,000.00 $15,000.00$18,587.18$18,587.18 $4,500.00 $4,500.00 $85,000.00 $85,000.00 $20,000.00 $20,000.00 $5,250.00 $5,250.00 $5,000.00 $5,000.00 $45,000.00 $45,000.00 $20,611.55 $20,611.55 $5,000.00 $5,000.00
1-4Right of Way Preparation (including Clearing and Grubbing )LS 135,000.00 $35,000.00$15,480.18 $15,480.18$8,500.00 $8,500.00 $45,000.00 $45,000.00 $9,500.00 $9,500.00 $21,061.59 $21,061.59 $4,500.00 $4,500.00 $25,000.00 $25,000.00 $20,813.17 $20,813.17 $20,000.00 $20,000.001-5 Stormwater Pollution Prevention Plan Design and Install LS 13,500.00$3,500.00$3,833.34 $3,833.34 $6,300.00 $6,300.00 $20,000.00 $20,000.00 $3,500.00 $3,500.00 $1,653.64 $1,653.64 $2,500.00 $2,500.00 $20,000.00 $20,000.00 $2,720.70 $2,720.70 $5,000.00 $5,000.001-6Connect to Existing Curb Inlet (Including inlet modifications)EA 13,000.00 $3,000.00$6,049.53 $6,049.53$5,300.00 $5,300.00 $5,000.00 $5,000.00 $2,500.00 $2,500.00 $5,842.17 $5,842.17 $5,000.00 $5,000.00 $7,500.00 $7,500.00 $4,101.62 $4,101.62 $2,000.00 $2,000.001-7 Connect to Existing 18" RCP (Including Pipe Collar)EA 13,000.00 $3,000.00$1,952.10$1,952.10 $2,100.00 $2,100.00 $17,500.00 $17,500.00 $1,500.00 $1,500.00 $5,842.17 $5,842.17 $2,500.00 $2,500.00 $3,200.00 $3,200.00 $4,424.34 $4,424.34 $1,000.00 $1,000.001-8 60" CL III RCPLF 39540.00 $21,060.00$570.17$22,236.63 $520.00 $20,280.00 $140.00 $5,460.00 $565.00 $22,035.00 $594.73 $23,194.47 $900.00 $35,100.00 $700.00 $27,300.00 $1,090.76 $42,539.64 $800.00 $31,200.001-9 36" CL III RCPLF 39235.00 $9,165.00$362.13$14,123.07 $440.00 $17,160.00 $105.00 $4,095.00 $375.00 $14,625.00 $274.74 $10,714.86 $250.00 $9,750.00 $250.00 $9,750.00 $447.87 $17,466.93 $650.00 $25,350.001-10 24" CL III RCPLF 98180.00 $17,640.00$162.60$15,934.80 $135.00 $13,230.00 $95.00 $9,310.00 $200.00 $19,600.00 $192.43 $18,858.14 $170.00 $16,660.00 $185.00 $18,130.00 $316.45 $31,012.10 $299.00 $29,302.001-11 60" HDPE (Including Pipe Collar)LF 541360.00 $194,760.00$262.24$141,871.84 $364.00 $196,924.00 $120.00 $64,920.00 $300.00 $162,300.00 $305.30 $165,167.30 $500.00 $270,500.00 $400.00 $216,400.00 $504.34 $272,847.94 $1,900.00 $1,027,900.00
1-12 36" HDPELF 13250.00 $3,250.00$191.54$2,490.02 $240.00 $3,120.00 $90.00 $1,170.00 $250.00 $3,250.00 $185.07 $2,405.91 $400.00 $5,200.00 $175.00 $2,275.00 $201.13 $2,614.69 $850.00 $11,050.001-13 18" HDPELF 24200.00 $4,800.00$103.99$2,495.76 $80.00 $1,920.00 $80.00 $1,920.00 $145.00 $3,480.00 $101.38 $2,433.12 $250.00 $6,000.00 $100.00 $2,400.00 $111.21 $2,669.04 $750.00 $18,000.001-14 7'x7' Junction Box W/ Frame and 50" x 50" Grate Inlet EA 118,000.00$18,000.00$14,698.40 $14,698.40 $18,750.00 $18,750.00 $10,500.00 $10,500.00 $23,000.00 $23,000.00 $31,212.11 $31,212.11 $20,000.00 $20,000.00 $45,000.00 $45,000.00 $34,301.27 $34,301.27 $75,000.00 $75,000.00
1-15 4'x4' Type "Y" Drop InletEA 17,200.00 $7,200.00$9,529.94$9,529.94 $6,000.00 $6,000.00 $2,500.00 $2,500.00 $12,600.00 $12,600.00 $9,879.79 $9,879.79 $7,500.00 $7,500.00 $12,500.00 $12,500.00 $15,569.88 $15,569.88 $15,000.00 $15,000.001-16 20' Curb InletEA 312,000.00 $36,000.00$16,628.67$49,886.01 $17,300.00 $51,900.00 $3,000.00 $9,000.00 $15,200.00 $45,600.00 $15,177.73 $45,533.19 $12,500.00 $37,500.00 $13,500.00 $40,500.00 $16,157.11 $48,471.33 $25,000.00 $75,000.001-17 Plug on 60" RCPEA 11,000.00 $1,000.00$1,081.14$1,081.14 $1,800.00 $1,800.00 $300.00 $300.00 $2,750.00 $2,750.00 $7,111.86 $7,111.86 $3,500.00 $3,500.00 $1,350.00 $1,350.00 $1,503.93 $1,503.93 $2,000.00 $2,000.001-18 Plug Opening of Existing InletLS 11,200.00 $1,200.00$796.73$796.73 $1,200.00 $1,200.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $5,161.46 $5,161.46 $2,000.00 $2,000.00 $1,550.00 $1,550.00 $1,603.92 $1,603.92 $1,000.00 $1,000.001-19 Site GradingLS 112,000.00 $12,000.00$18,012.93$18,012.93 $18,700.00 $18,700.00 $6,500.00 $6,500.00 $7,500.00 $7,500.00 $27,904.09 $27,904.09 $5,000.00 $5,000.00 $16,500.00 $16,500.00 $63,689.62 $63,689.62 $15,000.00 $15,000.001-20 EmbankmentCY 6015.00$900.00$151.25 $9,075.00$100.00 $6,000.00 $120.00 $7,200.00 $50.00 $3,000.00 $29.00 $1,740.00 $100.00 $6,000.00 $75.00 $4,500.00 $209.22 $12,553.20 $200.00 $12,000.001-21 Unclassified ExcavationCY 20535.00 $7,175.00$48.04$9,848.20 $50.00 $10,250.00 $20.00 $4,100.00 $60.00 $12,300.00 $22.00 $4,510.00 $50.00 $10,250.00 $35.00 $7,175.00 $77.67 $15,922.35 $60.00 $12,300.001-22 Non Destructive Utility Locate(s)EA 11,000.00 $1,000.00$3,508.02$3,508.02 $7,500.00 $7,500.00 $750.00 $750.00 $7,500.00 $7,500.00 $4,683.50 $4,683.50 $7,500.00 $7,500.00 $15,000.00 $15,000.00 $6,121.58 $6,121.58 $15,000.00 $15,000.001-23 Concrete FlumeSY 211180.00 $37,980.00$153.97$32,487.67 $90.00 $18,990.00 $120.00 $25,320.00 $200.00 $42,200.00 $75.00 $15,825.00 $100.00 $21,100.00 $185.00 $39,035.00 $101.57 $21,431.27 $300.00 $63,300.001-24 Concrete Curb Wall at FlumeCY 131,600.00 $20,800.00$1,403.73$18,248.49 $1,600.00 $20,800.00 $300.00 $3,900.00 $1,100.00 $14,300.00 $484.25 $6,295.25 $500.00 $6,500.00 $450.00 $5,850.00 $998.06 $12,974.78 $490.00 $6,370.001-25 Standard 6" Concrete Curb at FlumeLF 7040.00 $2,800.00$55.94$3,915.80 $15.00 $1,050.00 $90.00 $6,300.00 $30.00 $2,100.00 $101.76 $7,123.20 $100.00 $7,000.00 $110.00 $7,700.00 $51.93 $3,635.10 $70.00 $4,900.001-26 Concrete ApronSY 7150.00 $1,050.00$223.74$1,566.18 $125.00 $875.00 $160.00 $1,120.00 $200.00 $1,400.00 $240.68 $1,684.76 $300.00 $2,100.00 $650.00 $4,550.00 $270.03 $1,890.21 $350.00 $2,450.001-27 Post Guard 4" Removable Pipe BollardsEA 2700.00 $1,400.00$1,634.87$3,269.74 $450.00 $900.00 $500.00 $1,000.00 $1,750.00 $3,500.00 $2,115.05 $4,230.10 $1,500.00 $3,000.00 $2,250.00 $4,500.00 $1,136.18 $2,272.36 $700.00 $1,400.001-28 Abandon 30" RCP CulvertsLF 192200.00 $38,400.00$75.68$14,530.56 $28.00 $5,376.00 $45.00 $8,640.00 $50.00 $9,600.00 $50.36 $9,669.12 $50.00 $9,600.00 $65.00 $12,480.00 $44.29 $8,503.68 $40.00 $7,680.001-29 Remove 30" RCP CulvertLF 4825.00 $1,200.00$36.73$1,763.04 $25.00 $1,200.00 $45.00 $2,160.00 $30.00 $1,440.00 $50.36 $2,417.28 $65.00 $3,120.00 $50.00 $2,400.00 $117.28 $5,629.44 $200.00 $9,600.00
1-30 Remove Culvert HeadwallsEA 51,100.00 $5,500.00$140.58$702.90 $800.00 $4,000.00 $650.00 $3,250.00 $2,500.00 $12,500.00 $671.00 $3,355.00 $750.00 $3,750.00 $1,750.00 $8,750.00 $969.59 $4,847.95 $5,000.00 $25,000.001-31 Remove & Replace 6" Concrete Driveway PavementSY 52150.00 $7,800.00$170.30$8,855.60 $165.00 $8,580.00 $140.00 $7,280.00 $200.00 $10,400.00 $215.37 $11,199.24 $90.00 $4,680.00 $180.00 $9,360.00 $113.29 $5,891.08 $70.00 $3,640.001-32 Remove & Replace 6" Concrete Valley GutterSY 16140.00 $2,240.00$202.53$3,240.48 $180.00 $2,880.00 $140.00 $2,240.00 $300.00 $4,800.00 $242.95 $3,887.20 $70.00 $1,120.00 $175.00 $2,800.00 $218.46 $3,495.36 $70.00 $1,120.001-33 Remove Concrete Drainage Flume with Curb WallLS 17,500.00 $7,500.00$13,587.21$13,587.21 $4,300.00 $4,300.00 $1,500.00 $1,500.00 $9,000.00 $9,000.00 $8,699.34 $8,699.34 $10,000.00 $10,000.00 $4,500.00 $4,500.00 $3,401.63 $3,401.63 $3,000.00 $3,000.001-34 Remove & Replace Curb and GutterLF 1720.00$340.00$59.35$1,008.95$75.00 $1,275.00 $150.00 $2,550.00 $650.00 $11,050.00 $186.65 $3,173.05 $150.00 $2,550.00 $145.00 $2,465.00 $123.82 $2,104.94 $90.00 $1,530.001-35 Remove Curb and GutterLF 10220.00 $2,040.00$17.53$1,788.06 $20.00 $2,040.00 $75.00 $7,650.00 $15.00 $1,530.00 $43.50 $4,437.00 $50.00 $5,100.00 $500.00 $51,000.00 $33.35 $3,401.70 $20.00 $2,040.001-36 Remove & Repair Asphalt PavementSY 28100.00 $2,800.00$139.92$3,917.76 $220.00 $6,160.00 $180.00 $5,040.00 $200.00 $5,600.00 $272.10 $7,618.80 $100.00 $2,800.00 $105.00 $2,940.00 $131.38 $3,678.64 $300.00 $8,400.001-37 Remove & Replace Mailbox with SimilarEA 12,500.00 $2,500.00$1,041.12$1,041.12 $1,000.00 $1,000.00 $3,500.00 $3,500.00 $850.00 $850.00 $1,519.07 $1,519.07 $500.00 $500.00 $6,000.00 $6,000.00 $3,903.31 $3,903.31 $300.00 $300.001-38 Remove Rip RapSY 6615.00$990.00$21.14 $1,395.24$43.00 $2,838.00 $55.00 $3,630.00 $20.00 $1,320.00 $82.92 $5,472.72 $40.00 $2,640.00 $15.00 $990.00 $103.08 $6,803.28 $20.00 $1,320.001-39 Remove Tree greater than 6" to 12"EA 51,000.00 $5,000.00$649.75$3,248.75 $888.64 $4,443.20 $3,500.00 $17,500.00 $1,000.00 $5,000.00 $621.93 $3,109.65 $1,500.00 $7,500.00 $1,500.00 $7,500.00 $1,164.71 $5,823.55 $1,500.00 $7,500.001-40 Remove Tree greater than 12" to 18"EA 21,500.00 $3,000.00$791.00$1,582.00 $914.77 $1,829.54 $3,500.00 $7,000.00 $1,250.00 $2,500.00 $1,243.86 $2,487.72 $2,000.00 $4,000.00 $1,750.00 $3,500.00 $1,164.71 $2,329.42 $4,000.00 $8,000.001-41 Remove Tree greater than 18" to 24"EA 52,250.00 $11,250.00$1,440.75$7,203.75 $1,411.36 $7,056.80 $3,750.00 $18,750.00 $1,800.00 $9,000.00 $1,243.86 $6,219.30 $3,500.00 $17,500.00 $2,150.00 $10,750.00 $1,747.07 $8,735.35 $8,000.00 $40,000.001-42 Remove Tree greater than 24" to 48"EA 43,500.00 $14,000.00$2,373.00$9,492.00 $2,744.31 $10,977.24 $4,150.00 $16,600.00 $3,000.00 $12,000.00 $1,554.83 $6,219.32 $4,000.00 $16,000.00 $2,450.00 $9,800.00 $3,057.37 $12,229.48 $130,000.00 $520,000.00 1-43 Remove Tree greater than 48"EA 15,000.00 $5,000.00$3,390.00$3,390.00 $5,227.27 $5,227.27 $4,150.00 $4,150.00 $4,500.00 $4,500.00 $3,109.64 $3,109.64 $5,000.00 $5,000.00 $4,500.00 $4,500.00 $4,269.79 $4,269.79 $150,000.00 $150,000.001-44 Trench SafetyLS 1500.00$500.00$3,910.08 $3,910.08$5,000.00 $5,000.00 $15,000.00 $15,000.00 $6,500.00 $6,500.00 $31,000.00 $31,000.00 $5,000.00 $5,000.00 $3.00 $3.00 $47,984.90 $47,984.90 $10,000.00 $10,000.001-45 SoddingSY 303.5610.00 $3,035.60$13.74$4,170.91 $10.00 $3,035.60 $25.00 $7,589.00 $9.00 $2,732.04 $11.85 $3,597.19 $20.00 $6,071.20 $20.00 $6,071.20 $14.14 $4,292.34 $40.00 $12,142.401-46 4" TopsoilSY 8418.00 $6,728.00$14.06$11,824.46 $5.00 $4,205.00 $20.00 $16,820.00 $8.00 $6,728.00 $9.30 $7,821.30 $15.00 $12,615.00 $15.00 $12,615.00 $15.73 $13,228.93 $20.00 $16,820.001-47 TxDOT Type R Grouted Stone Rip RapCY 41382.00 $15,662.00$287.37$11,782.17 $290.00 $11,890.00 $250.00 $10,250.00 $350.00 $14,350.00 $365.52 $14,986.32 $250.00 $10,250.00 $205.00 $8,405.00 $354.58 $14,537.78 $200.00 $8,200.001-48 Slope Erosion Control with SeedingSY 5398.00 $4,312.00$14.50$7,815.50 $0.50 $269.50 $20.00 $10,780.00 $7.00 $3,773.00 $5.17 $2,786.63 $20.00 $10,780.00 $35.00 $18,865.00 $14.70 $7,923.30 $7.00 $3,773.001-49 Silt FenceLF 1602.00$320.00$5.45 $872.00$8.00 $1,280.00 $25.00 $4,000.00 $6.00 $960.00 $3.10 $496.00 $10.00 $1,600.00 $25.00 $4,000.00 $23.96 $3,833.60 $10.00 $1,600.001-50 Storm Drain Inlet ProtectionEA 61,000.00 $6,000.00$353.29$2,119.74 $30.00 $180.00 $3,500.00 $21,000.00 $250.00 $1,500.00 $413.41 $2,480.46 $250.00 $1,500.00 $1,500.00 $9,000.00 $440.78 $2,644.68 $100.00 $600.001-51 Rock Check DamEA 11,500.00 $1,500.00$960.50$960.50 $800.00 $800.00 $7,000.00 $7,000.00 $1,000.00 $1,000.00 $2,480.47 $2,480.47 $2,500.00 $2,500.00 $4,500.00 $4,500.00 $1,316.08 $1,316.08 $500.00 $500.001-52 Stabilized Construction EntanceEA 13,500.00 $3,500.00$1,330.64$1,330.64 $1,000.00 $1,000.00 $7,000.00 $7,000.00 $2,500.00 $2,500.00 $3,617.35 $3,617.35 $1,500.00 $1,500.00 $6,500.00 $6,500.00 $2,057.19 $2,057.19 $5,000.00 $5,000.00$776,097.60$676,557.10$713,592.15$726,544.00$768,973.04$731,476.85$830,636.20$985,659.20$997,929.92$2,460,587.402-1 8" C900 PVC Water Line By Open CutLF 73150.00$10,950.00$92.05 $6,719.65 $122.02 $8,907.46 $500.00 $36,500.00 $180.00 $13,140.00 $84.66 $6,180.18 $150.00 $10,950.00 $220.00 $16,060.00 $199.14 $14,537.22 $200.00 $14,600.002-2 6" C900 PVC Water Line By Open CutLF 6140.00$840.00$62.78 $376.68$118.66 $711.96 $500.00 $3,000.00 $350.00 $2,100.00 $84.66 $507.96 $100.00 $600.00 $185.00 $1,110.00 $723.86 $4,343.16 $190.00 $1,140.002-3 Ductile Iron Water Fittings w/ RestraintTN 0.412,000.00 $4,800.00$13,703.38$5,481.35 $14,850.00 $5,940.00 $10,000.00 $4,000.00 $15,000.00 $6,000.00 $17,331.28 $6,932.51 $7,000.00 $2,800.00 $14,644.73 $5,857.89 $11,217.29 $4,486.92 $4,000.00 $1,600.002-4 Concrete Encase 8" Water LineLF 1020.00$200.00$121.17 $1,211.70$167.40 $1,674.00 $500.00 $5,000.00 $175.00 $1,750.00 $600.00 $6,000.00 $150.00 $1,500.00 $105.00 $1,050.00 $468.74 $4,687.40 $30.00 $300.00 2-5 8" Gate ValveEA 23,500.00 $7,000.00$3,899.77$7,799.54 $3,515.67 $7,031.34 $3,750.00 $7,500.00 $3,650.00 $7,300.00 $5,312.38 $10,624.76 $3,000.00 $6,000.00 $3,500.00 $7,000.00 $3,740.97 $7,481.94 $2,000.00 $4,000.002-6 6" Gate ValveEA 12,500.00 $2,500.00$2,788.38$2,788.38 $2,663.10 $2,663.10 $3,750.00 $3,750.00 $2,850.00 $2,850.00 $4,804.45 $4,804.45 $2,500.00 $2,500.00 $2,250.00 $2,250.00 $3,400.88 $3,400.88 $1,000.00 $1,000.002-7 Fire Hydrant AssemblyEA 17,500.00 $7,500.00$8,391.16$8,391.16 $7,776.00 $7,776.00 $3,500.00 $3,500.00 $7,500.00 $7,500.00 $14,006.85 $14,006.85 $6,500.00 $6,500.00 $7,800.00 $7,800.00 $11,562.99 $11,562.99 $7,000.00 $7,000.002-8 Remove Existing 6" Water LineLF 6825.00 $1,700.00$13.46$915.28 $33.48 $2,276.64 $150.00 $10,200.00 $30.00 $2,040.00 $58.49 $3,977.32 $20.00 $1,360.00 $65.00 $4,420.00 $75.04 $5,102.72 $20.00 $1,360.00 2-9 Remove & Salvage Fire Hydrant and ValveEA 11,000.00 $1,000.00$1,004.75$1,004.75 $2,916.00 $2,916.00 $1,250.00 $1,250.00 $3,000.00 $3,000.00 $11,684.28 $11,684.28 $1,500.00 $1,500.00 $3,400.00 $3,400.00 $5,102.44 $5,102.44 $1,000.00 $1,000.002-10 Remove & Replace 6" Concrete Driveway PavementSY 10150.00 $1,500.00$170.65$1,706.50 $200.00 $2,000.00 $140.00 $1,400.00 $300.00 $3,000.00 $321.91 $3,219.10 $150.00 $1,500.00 $105.00 $1,050.00 $457.38 $4,573.80 $200.00 $2,000.002-11 SoddingSY 1110.00$110.00$17.13$188.43$20.00 $220.00 $65.00 $715.00 $100.00 $1,100.00 $51.07 $561.77 $70.00 $770.00 $75.00 $825.00 $53.62 $589.82 $40.00 $440.002-12 4" Top SoilSY 1190.00$990.00$36.03 $396.33$10.00 $110.00 $20.00 $220.00 $50.00 $550.00 $9.30 $102.30 $50.00 $550.00 $15.00 $165.00 $164.70 $1,811.70 $40.00 $440.002-13 Trench SafetyLS 1500.00$500.00$280.26 $280.26$7,500.00 $7,500.00 $10,000.00 $10,000.00 $3,500.00 $3,500.00 $47,400.21 $47,400.21 $500.00 $500.00 $3.00 $3.00 $12,243.17 $12,243.17 $1,000.00 $1,000.002-14Connect to Existing Water LineEA 2500.00 $1,000.00$3,036.35 $6,072.70$2,592.00 $5,184.00 $2,500.00 $5,000.00 $6,000.00 $12,000.00 $5,545.95 $11,091.90 $2,500.00 $5,000.00 $1,850.00 $3,700.00 $2,065.10 $4,130.20 $3,000.00 $6,000.00$719,889.81$768,502.65$818,579.00$834,803.04$858,570.44$872,666.20$1,040,350.09$1,081,984.28$2,502,467.40Grand Total$816,687.60Base Bid Total$40,590.00UNIT II - WATER IMPROVEMENTS$43,332.71$54,910.50$41,880.00$92,035.00$65,830.00$127,093.59$42,030.00$54,690.89$84,054.36Base Bid TotalFM Utilities, LLC.JR West Texas Concrete LLCDavid-Tehoungue Ltd Co GRod construction, LLC.ItemDescriptionQuantity(Base Bid)UnitMAS EOPCCBase BidMX Construction Services, INCCole Construction Inc. ATKINS BROS.UNIT I - DRAINAGE IMPROVEMENTS KG Traffic SolutionsRNO constructionATTACHMENT A
1Angel Sanchez
From:Alejandro Sosa <Alejandro@fm-utilities.com>
Sent:Monday, March 25, 2024 1:49 PM
To:Cesar RodriguezCc:Maraitzel Cabello Ponce; Angel Sanchez; Luis Rodriguez; Francisco
Subject:RE: City of Colleyville Pecan Park Estates Drainage Project: Bid total discrepancy
Attachments:Bid Tab.xlsx
Unit Cost Total
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1-1 Owner's Construction Contigency LS 1 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00 $106,300.00
1-2 Mobilization, Bonds, and Insurance LS 1 60,000.00 $60,000.00 $27,744.98 $27,744.98 $66,400.00 $66,400.00 $70,000.00 $70,000.00 $80,000.00 $80,000.00 $38,000.00 $38,000.00 $75,000.00 $75,000.00 $87,000.00 $87,000.00 $45,000.00 $45,000.00 $30,000.00 $30,000.00
1-3 Traffic Control Plan Design & Installation LS 1 15,000.00 $15,000.00 $18,587.18 $18,587.18 $4,500.00 $4,500.00 $85,000.00 $85,000.00 $20,000.00 $20,000.00 $5,250.00 $5,250.00 $5,000.00 $5,000.00 $45,000.00 $45,000.00 $20,611.55 $20,611.55 $5,000.00 $5,000.00
1-4 Right of Way Preparation (including Clearing and Grubbing )LS 1 35,000.00 $35,000.00 $15,480.18 $15,480.18 $8,500.00 $8,500.00 $45,000.00 $45,000.00 $9,500.00 $9,500.00 $21,061.59 $21,061.59 $4,500.00 $4,500.00 $25,000.00 $25,000.00 $20,813.17 $20,813.17 $20,000.00 $20,000.00
1-5 Stormwater Pollution Prevention Plan Design and Install LS 1 3,500.00 $3,500.00 $3,833.34 $3,833.34 $6,300.00 $6,300.00 $20,000.00 $20,000.00 $3,500.00 $3,500.00 $1,653.64 $1,653.64 $2,500.00 $2,500.00 $20,000.00 $20,000.00 $2,720.70 $2,720.70 $5,000.00 $5,000.00
1-6 Connect to Existing Curb Inlet (Including inlet modifications)EA 1 3,000.00 $3,000.00 $6,049.53 $6,049.53 $5,300.00 $5,300.00 $5,000.00 $5,000.00 $2,500.00 $2,500.00 $5,842.17 $5,842.17 $5,000.00 $5,000.00 $7,500.00 $7,500.00 $4,101.62 $4,101.62 $2,000.00 $2,000.00
1-7 Connect to Existing 18" RCP (Including Pipe Collar)EA 1 3,000.00 $3,000.00 $1,952.10 $1,952.10 $2,100.00 $2,100.00 $17,500.00 $17,500.00 $1,500.00 $1,500.00 $5,842.17 $5,842.17 $2,500.00 $2,500.00 $3,200.00 $3,200.00 $4,424.34 $4,424.34 $1,000.00 $1,000.00
1-8 60" CL III RCP LF 39 540.00 $21,060.00 $570.17 $22,236.63 $520.00 $20,280.00 $140.00 $5,460.00 $565.00 $22,035.00 $594.73 $23,194.47 $900.00 $35,100.00 $700.00 $27,300.00 $1,090.76 $42,539.64 $800.00 $31,200.00
1-9 36" CL III RCP LF 39 235.00 $9,165.00 $362.13 $14,123.07 $440.00 $17,160.00 $105.00 $4,095.00 $375.00 $14,625.00 $274.74 $10,714.86 $250.00 $9,750.00 $250.00 $9,750.00 $447.87 $17,466.93 $650.00 $25,350.00
1-10 24" CL III RCP LF 98 180.00 $17,640.00 $162.60 $15,934.80 $135.00 $13,230.00 $95.00 $9,310.00 $200.00 $19,600.00 $192.43 $18,858.14 $170.00 $16,660.00 $185.00 $18,130.00 $316.45 $31,012.10 $299.00 $29,302.00
1-11 60" HDPE (Including Pipe Collar)LF 541 360.00 $194,760.00 $262.24 $141,871.84 $364.00 $196,924.00 $120.00 $64,920.00 $300.00 $162,300.00 $305.30 $165,167.30 $500.00 $270,500.00 $400.00 $216,400.00 $504.34 $272,847.94 $1,900.00 $1,027,900.00
1-12 36" HDPE LF 13 250.00 $3,250.00 $191.54 $2,490.02 $240.00 $3,120.00 $90.00 $1,170.00 $250.00 $3,250.00 $185.07 $2,405.91 $400.00 $5,200.00 $175.00 $2,275.00 $201.13 $2,614.69 $850.00 $11,050.00
1-13 18" HDPE LF 24 200.00 $4,800.00 $103.99 $2,495.76 $80.00 $1,920.00 $80.00 $1,920.00 $145.00 $3,480.00 $101.38 $2,433.12 $250.00 $6,000.00 $100.00 $2,400.00 $111.21 $2,669.04 $750.00 $18,000.00
1-14 7'x7' Junction Box W/ Frame and 50" x 50" Grate Inlet EA 1 18,000.00 $18,000.00 $14,698.40 $14,698.40 $18,750.00 $18,750.00 $10,500.00 $10,500.00 $23,000.00 $23,000.00 $31,212.11 $31,212.11 $20,000.00 $20,000.00 $45,000.00 $45,000.00 $34,301.27 $34,301.27 $75,000.00 $75,000.00
1-15 4'x4' Type "Y" Drop Inlet EA 1 7,200.00 $7,200.00 $9,529.94 $9,529.94 $6,000.00 $6,000.00 $2,500.00 $2,500.00 $12,600.00 $12,600.00 $9,879.79 $9,879.79 $7,500.00 $7,500.00 $12,500.00 $12,500.00 $15,569.88 $15,569.88 $15,000.00 $15,000.00
1-16 20' Curb Inlet EA 3 12,000.00 $36,000.00 $16,628.67 $49,886.01 $17,300.00 $51,900.00 $3,000.00 $9,000.00 $15,200.00 $45,600.00 $15,177.73 $45,533.19 $12,500.00 $37,500.00 $13,500.00 $40,500.00 $16,157.11 $48,471.33 $25,000.00 $75,000.00
1-17 Plug on 60" RCP EA 1 1,000.00 $1,000.00 $1,081.14 $1,081.14 $1,800.00 $1,800.00 $300.00 $300.00 $2,750.00 $2,750.00 $7,111.86 $7,111.86 $3,500.00 $3,500.00 $1,350.00 $1,350.00 $1,503.93 $1,503.93 $2,000.00 $2,000.00
1-18 Plug Opening of Existing Inlet LS 1 1,200.00 $1,200.00 $796.73 $796.73 $1,200.00 $1,200.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $5,161.46 $5,161.46 $2,000.00 $2,000.00 $1,550.00 $1,550.00 $1,603.92 $1,603.92 $1,000.00 $1,000.00
1-19 Site Grading LS 1 12,000.00 $12,000.00 $18,012.93 $18,012.93 $18,700.00 $18,700.00 $6,500.00 $6,500.00 $7,500.00 $7,500.00 $27,904.09 $27,904.09 $5,000.00 $5,000.00 $16,500.00 $16,500.00 $63,689.62 $63,689.62 $15,000.00 $15,000.00
1-20 Embankment CY 60 15.00 $900.00 $151.25 $9,075.00 $100.00 $6,000.00 $120.00 $7,200.00 $50.00 $3,000.00 $29.00 $1,740.00 $100.00 $6,000.00 $75.00 $4,500.00 $209.22 $12,553.20 $200.00 $12,000.00
1-21 Unclassified Excavation CY 205 35.00 $7,175.00 $48.04 $9,848.20 $50.00 $10,250.00 $20.00 $4,100.00 $60.00 $12,300.00 $22.00 $4,510.00 $50.00 $10,250.00 $35.00 $7,175.00 $77.67 $15,922.35 $60.00 $12,300.00
1-22 Non Destructive Utility Locate(s)EA 1 1,000.00 $1,000.00 $3,508.02 $3,508.02 $7,500.00 $7,500.00 $750.00 $750.00 $7,500.00 $7,500.00 $4,683.50 $4,683.50 $7,500.00 $7,500.00 $15,000.00 $15,000.00 $6,121.58 $6,121.58 $15,000.00 $15,000.00
1-23 Concrete Flume SY 211 180.00 $37,980.00 $153.97 $32,487.67 $90.00 $18,990.00 $120.00 $25,320.00 $200.00 $42,200.00 $75.00 $15,825.00 $100.00 $21,100.00 $185.00 $39,035.00 $101.57 $21,431.27 $300.00 $63,300.00
1-24 Concrete Curb Wall at Flume CY 13 1,600.00 $20,800.00 $1,403.73 $18,248.49 $1,600.00 $20,800.00 $300.00 $3,900.00 $1,100.00 $14,300.00 $484.25 $6,295.25 $500.00 $6,500.00 $450.00 $5,850.00 $998.06 $12,974.78 $490.00 $6,370.00
1-25 Standard 6" Concrete Curb at Flume LF 70 40.00 $2,800.00 $55.94 $3,915.80 $15.00 $1,050.00 $90.00 $6,300.00 $30.00 $2,100.00 $101.76 $7,123.20 $100.00 $7,000.00 $110.00 $7,700.00 $51.93 $3,635.10 $70.00 $4,900.00
1-26 Concrete Apron SY 7 150.00 $1,050.00 $223.74 $1,566.18 $125.00 $875.00 $160.00 $1,120.00 $200.00 $1,400.00 $240.68 $1,684.76 $300.00 $2,100.00 $650.00 $4,550.00 $270.03 $1,890.21 $350.00 $2,450.00
1-27 Post Guard 4" Removable Pipe Bollards EA 2 700.00 $1,400.00 $1,634.87 $3,269.74 $450.00 $900.00 $500.00 $1,000.00 $1,750.00 $3,500.00 $2,115.05 $4,230.10 $1,500.00 $3,000.00 $2,250.00 $4,500.00 $1,136.18 $2,272.36 $700.00 $1,400.00
1-28 Abandon 30" RCP Culverts LF 192 200.00 $38,400.00 $75.68 $14,530.56 $28.00 $5,376.00 $45.00 $8,640.00 $50.00 $9,600.00 $50.36 $9,669.12 $50.00 $9,600.00 $65.00 $12,480.00 $44.29 $8,503.68 $40.00 $7,680.00
1-29 Remove 30" RCP Culvert LF 48 25.00 $1,200.00 $36.73 $1,763.04 $25.00 $1,200.00 $45.00 $2,160.00 $30.00 $1,440.00 $50.36 $2,417.28 $65.00 $3,120.00 $50.00 $2,400.00 $117.28 $5,629.44 $200.00 $9,600.00
1-30 Remove Culvert Headwalls EA 5 1,100.00 $5,500.00 $140.58 $702.90 $800.00 $4,000.00 $650.00 $3,250.00 $2,500.00 $12,500.00 $671.00 $3,355.00 $750.00 $3,750.00 $1,750.00 $8,750.00 $969.59 $4,847.95 $5,000.00 $25,000.00
1-31 Remove & Replace 6" Concrete Driveway Pavement SY 52 150.00 $7,800.00 $170.30 $8,855.60 $165.00 $8,580.00 $140.00 $7,280.00 $200.00 $10,400.00 $215.37 $11,199.24 $90.00 $4,680.00 $180.00 $9,360.00 $113.29 $5,891.08 $70.00 $3,640.00
1-32 Remove & Replace 6" Concrete Valley Gutter SY 16 140.00 $2,240.00 $202.53 $3,240.48 $180.00 $2,880.00 $140.00 $2,240.00 $300.00 $4,800.00 $242.95 $3,887.20 $70.00 $1,120.00 $175.00 $2,800.00 $218.46 $3,495.36 $70.00 $1,120.00
1-33 Remove Concrete Drainage Flume with Curb Wall LS 1 7,500.00 $7,500.00 $13,587.21 $13,587.21 $4,300.00 $4,300.00 $1,500.00 $1,500.00 $9,000.00 $9,000.00 $8,699.34 $8,699.34 $10,000.00 $10,000.00 $4,500.00 $4,500.00 $3,401.63 $3,401.63 $3,000.00 $3,000.00
1-34 Remove & Replace Curb and Gutter LF 17 20.00 $340.00 $59.35 $1,008.95 $75.00 $1,275.00 $150.00 $2,550.00 $650.00 $11,050.00 $186.65 $3,173.05 $150.00 $2,550.00 $145.00 $2,465.00 $123.82 $2,104.94 $90.00 $1,530.00
1-35 Remove Curb and Gutter LF 102 20.00 $2,040.00 $17.53 $1,788.06 $20.00 $2,040.00 $75.00 $7,650.00 $15.00 $1,530.00 $43.50 $4,437.00 $50.00 $5,100.00 $500.00 $51,000.00 $33.35 $3,401.70 $20.00 $2,040.00
1-36 Remove & Repair Asphalt Pavement SY 28 100.00 $2,800.00 $139.92 $3,917.76 $220.00 $6,160.00 $180.00 $5,040.00 $200.00 $5,600.00 $272.10 $7,618.80 $100.00 $2,800.00 $105.00 $2,940.00 $131.38 $3,678.64 $300.00 $8,400.00
1-37 Remove & Replace Mailbox with Similar EA 1 2,500.00 $2,500.00 $1,041.12 $1,041.12 $1,000.00 $1,000.00 $3,500.00 $3,500.00 $850.00 $850.00 $1,519.07 $1,519.07 $500.00 $500.00 $6,000.00 $6,000.00 $3,903.31 $3,903.31 $300.00 $300.00
1-38 Remove Rip Rap SY 66 15.00 $990.00 $21.14 $1,395.24 $43.00 $2,838.00 $55.00 $3,630.00 $20.00 $1,320.00 $82.92 $5,472.72 $40.00 $2,640.00 $15.00 $990.00 $103.08 $6,803.28 $20.00 $1,320.00
1-39 Remove Tree greater than 6" to 12"EA 5 1,000.00 $5,000.00 $649.75 $3,248.75 $888.64 $4,443.20 $3,500.00 $17,500.00 $1,000.00 $5,000.00 $621.93 $3,109.65 $1,500.00 $7,500.00 $1,500.00 $7,500.00 $1,164.71 $5,823.55 $1,500.00 $7,500.00
1-40 Remove Tree greater than 12" to 18"EA 2 1,500.00 $3,000.00 $791.00 $1,582.00 $914.77 $1,829.54 $3,500.00 $7,000.00 $1,250.00 $2,500.00 $1,243.86 $2,487.72 $2,000.00 $4,000.00 $1,750.00 $3,500.00 $1,164.71 $2,329.42 $4,000.00 $8,000.00
1-41 Remove Tree greater than 18" to 24"EA 5 2,250.00 $11,250.00 $1,440.75 $7,203.75 $1,411.36 $7,056.80 $3,750.00 $18,750.00 $1,800.00 $9,000.00 $1,243.86 $6,219.30 $3,500.00 $17,500.00 $2,150.00 $10,750.00 $1,747.07 $8,735.35 $8,000.00 $40,000.00
1-42 Remove Tree greater than 24" to 48"EA 4 3,500.00 $14,000.00 $2,373.00 $9,492.00 $2,744.31 $10,977.24 $4,150.00 $16,600.00 $3,000.00 $12,000.00 $1,554.83 $6,219.32 $4,000.00 $16,000.00 $2,450.00 $9,800.00 $3,057.37 $12,229.48 $130,000.00 $520,000.00
1-43 Remove Tree greater than 48"EA 1 5,000.00 $5,000.00 $3,390.00 $3,390.00 $5,227.27 $5,227.27 $4,150.00 $4,150.00 $4,500.00 $4,500.00 $3,109.64 $3,109.64 $5,000.00 $5,000.00 $4,500.00 $4,500.00 $4,269.79 $4,269.79 $150,000.00 $150,000.00
1-44 Trench Safety LS 1 500.00 $500.00 $3,910.08 $3,910.08 $5,000.00 $5,000.00 $15,000.00 $15,000.00 $6,500.00 $6,500.00 $31,000.00 $31,000.00 $5,000.00 $5,000.00 $3.00 $3.00 $47,984.90 $47,984.90 $10,000.00 $10,000.00
1-45 Sodding SY 303.56 10.00 $3,035.60 $13.74 $4,170.91 $10.00 $3,035.60 $25.00 $7,589.00 $9.00 $2,732.04 $11.85 $3,597.19 $20.00 $6,071.20 $20.00 $6,071.20 $14.14 $4,292.34 $40.00 $12,142.40
1-46 4" Topsoil SY 841 8.00 $6,728.00 $14.06 $11,824.46 $5.00 $4,205.00 $20.00 $16,820.00 $8.00 $6,728.00 $9.30 $7,821.30 $15.00 $12,615.00 $15.00 $12,615.00 $15.73 $13,228.93 $20.00 $16,820.00
1-47 TxDOT Type R Grouted Stone Rip Rap CY 41 382.00 $15,662.00 $287.37 $11,782.17 $290.00 $11,890.00 $250.00 $10,250.00 $350.00 $14,350.00 $365.52 $14,986.32 $250.00 $10,250.00 $205.00 $8,405.00 $354.58 $14,537.78 $200.00 $8,200.00
1-48 Slope Erosion Control with Seeding SY 539 8.00 $4,312.00 $14.50 $7,815.50 $0.50 $269.50 $20.00 $10,780.00 $7.00 $3,773.00 $5.17 $2,786.63 $20.00 $10,780.00 $35.00 $18,865.00 $14.70 $7,923.30 $7.00 $3,773.00
1-49 Silt Fence LF 160 2.00 $320.00 $5.45 $872.00 $8.00 $1,280.00 $25.00 $4,000.00 $6.00 $960.00 $3.10 $496.00 $10.00 $1,600.00 $25.00 $4,000.00 $23.96 $3,833.60 $10.00 $1,600.00
1-50 Storm Drain Inlet Protection EA 6 1,000.00 $6,000.00 $353.29 $2,119.74 $30.00 $180.00 $3,500.00 $21,000.00 $250.00 $1,500.00 $413.41 $2,480.46 $250.00 $1,500.00 $1,500.00 $9,000.00 $440.78 $2,644.68 $100.00 $600.00
1-51 Rock Check Dam EA 1 1,500.00 $1,500.00 $960.50 $960.50 $800.00 $800.00 $7,000.00 $7,000.00 $1,000.00 $1,000.00 $2,480.47 $2,480.47 $2,500.00 $2,500.00 $4,500.00 $4,500.00 $1,316.08 $1,316.08 $500.00 $500.00
1-52 Stabilized Construction Entance EA 1 3,500.00 $3,500.00 $1,330.64 $1,330.64 $1,000.00 $1,000.00 $7,000.00 $7,000.00 $2,500.00 $2,500.00 $3,617.35 $3,617.35 $1,500.00 $1,500.00 $6,500.00 $6,500.00 $2,057.19 $2,057.19 $5,000.00 $5,000.00
$776,097.60 $676,557.10 $713,592.15 $726,544.00 $768,973.04 $731,476.85 $830,636.20 $985,659.20 $997,929.92 $2,460,587.40
2-1 8" C900 PVC Water Line By Open Cut LF 73 150.00 $10,950.00 $92.05 $6,719.65 $122.02 $8,907.46 $500.00 $36,500.00 $180.00 $13,140.00 $84.66 $6,180.18 $150.00 $10,950.00 $220.00 $16,060.00 $199.14 $14,537.22 $200.00 $14,600.00
2-2 6" C900 PVC Water Line By Open Cut LF 6 140.00 $840.00 $62.78 $376.68 $118.66 $711.96 $500.00 $3,000.00 $350.00 $2,100.00 $84.66 $507.96 $100.00 $600.00 $185.00 $1,110.00 $723.86 $4,343.16 $190.00 $1,140.00
2-3 Ductile Iron Water Fittings w/ Restraint TN 0.4 12,000.00 $4,800.00 $13,703.38 $5,481.35 $14,850.00 $5,940.00 $10,000.00 $4,000.00 $15,000.00 $6,000.00 $17,331.28 $6,932.51 $7,000.00 $2,800.00 $14,644.73 $5,857.89 $11,217.29 $4,486.92 $4,000.00 $1,600.00
2-4 Concrete Encase 8" Water Line LF 10 20.00 $200.00 $121.17 $1,211.70 $167.40 $1,674.00 $500.00 $5,000.00 $175.00 $1,750.00 $600.00 $6,000.00 $150.00 $1,500.00 $105.00 $1,050.00 $468.74 $4,687.40 $30.00 $300.00
2-5 8" Gate Valve EA 2 3,500.00 $7,000.00 $3,899.77 $7,799.54 $3,515.67 $7,031.34 $3,750.00 $7,500.00 $3,650.00 $7,300.00 $5,312.38 $10,624.76 $3,000.00 $6,000.00 $3,500.00 $7,000.00 $3,740.97 $7,481.94 $2,000.00 $4,000.00
2-6 6" Gate Valve EA 1 2,500.00 $2,500.00 $2,788.38 $2,788.38 $2,663.10 $2,663.10 $3,750.00 $3,750.00 $2,850.00 $2,850.00 $4,804.45 $4,804.45 $2,500.00 $2,500.00 $2,250.00 $2,250.00 $3,400.88 $3,400.88 $1,000.00 $1,000.00
2-7 Fire Hydrant Assembly EA 1 7,500.00 $7,500.00 $8,391.16 $8,391.16 $7,776.00 $7,776.00 $3,500.00 $3,500.00 $7,500.00 $7,500.00 $14,006.85 $14,006.85 $6,500.00 $6,500.00 $7,800.00 $7,800.00 $11,562.99 $11,562.99 $7,000.00 $7,000.00
2-8 Remove Existing 6" Water Line LF 68 25.00 $1,700.00 $13.46 $915.28 $33.48 $2,276.64 $150.00 $10,200.00 $30.00 $2,040.00 $58.49 $3,977.32 $20.00 $1,360.00 $65.00 $4,420.00 $75.04 $5,102.72 $20.00 $1,360.00
2-9 Remove & Salvage Fire Hydrant and Valve EA 1 1,000.00 $1,000.00 $1,004.75 $1,004.75 $2,916.00 $2,916.00 $1,250.00 $1,250.00 $3,000.00 $3,000.00 $11,684.28 $11,684.28 $1,500.00 $1,500.00 $3,400.00 $3,400.00 $5,102.44 $5,102.44 $1,000.00 $1,000.00
2-10 Remove & Replace 6" Concrete Driveway Pavement SY 10 150.00 $1,500.00 $170.65 $1,706.50 $200.00 $2,000.00 $140.00 $1,400.00 $300.00 $3,000.00 $321.91 $3,219.10 $150.00 $1,500.00 $105.00 $1,050.00 $457.38 $4,573.80 $200.00 $2,000.00
2-11 Sodding SY 11 10.00 $110.00 $17.13 $188.43 $20.00 $220.00 $65.00 $715.00 $100.00 $1,100.00 $51.07 $561.77 $70.00 $770.00 $75.00 $825.00 $53.62 $589.82 $40.00 $440.00
2-12 4" Top Soil SY 11 90.00 $990.00 $36.03 $396.33 $10.00 $110.00 $20.00 $220.00 $50.00 $550.00 $9.30 $102.30 $50.00 $550.00 $15.00 $165.00 $164.70 $1,811.70 $40.00 $440.00
2-13 Trench Safety LS 1 500.00 $500.00 $280.26 $280.26 $7,500.00 $7,500.00 $10,000.00 $10,000.00 $3,500.00 $3,500.00 $47,400.21 $47,400.21 $500.00 $500.00 $3.00 $3.00 $12,243.17 $12,243.17 $1,000.00 $1,000.00
2-14 Connect to Existing Water Line EA 2 500.00 $1,000.00 $3,036.35 $6,072.70 $2,592.00 $5,184.00 $2,500.00 $5,000.00 $6,000.00 $12,000.00 $5,545.95 $11,091.90 $2,500.00 $5,000.00 $1,850.00 $3,700.00 $2,065.10 $4,130.20 $3,000.00 $6,000.00
$719,889.81 $768,502.65 $818,579.00 $834,803.04 $858,570.44 $872,666.20 $1,040,350.09 $1,081,984.28 $2,502,467.40
MX Construction Services,
INC Cole Construction Inc. ATKINS BROS.
UNIT I - DRAINAGE IMPROVEMENTS
KG Traffic Solutions RNO construction
Base Bid Total
FM Utilities, LLC.JR West Texas Concrete
LLC David-Tehoungue Ltd Co GRod construction, LLC.
Item Description
Quantity
(Base Bid)Unit
MAS EOPCC
Base Bid
Grand Total $816,687.60
Base Bid Total $40,590.00
UNIT II - WATER IMPROVEMENTS
$43,332.71 $54,910.50 $41,880.00$92,035.00 $65,830.00 $127,093.59 $42,030.00 $54,690.89 $84,054.36
Controlling
Name of Interested Party4 Nature of interest
City, State, Country (place of business)
Intermediary
(check applicable)
CERTIFICATE OF INTERESTED PARTIES 1295FORM
1 of 1
1
OFFICE USE ONLY
2 04/09/2024
Complete Nos. 1 - 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
FM Utilities, LLC
Midlothian, TX United States
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
3
City of Colleyville
Drainage improvements project.
ENG-2024-009
2024-1143906
04/09/2024
Date Filed:
Date Acknowledged:
Certificate Number:
CERTIFICATION OF FILING
6
Signature of authorized agent of contracting business entity
My name is _______________________________________________________________,
UNSWORN DECLARATION
Check only if there is NO Interested Party.5
X
My address is _______________________________________________, _______________________,
and my date of birth is _______________________.
Executed in ________________________________________County,
I declare under penalty of perjury that the foregoing is true and correct.
(street)(state)(zip code)(country)
(year)(month)
_______, ______________, _________.
State of ________________, on the _____day of ___________, 20_____.
(city)
(Declarant)
Version V3.5.1.5b35d027www.ethics.state.tx.usForms provided by Texas Ethics Commission
Dallas • Fort Worth • Frisco • Houston • Huntsville • Longview
3020 Wichita Court • Fort Worth, Texas 76140
Tel: 817-595-4565 • Fax: 817-595-1033 • www.aggengr.com
CONSTRUCTION MATERIALS ENGINEERING & TESTING
GEOTECHNICAL ENGINEERING
CONSTRUCTION INSPECTION SERVICES
FORENSIC STUDIES
March 6, 2024
Proposal No.: P24-0310C
Mr. Earl A. Escobar, P.E.
Public Works Project Engineer
City of Colleyville
100 Main Street
Colleyville, Texas 76034
Subject: Construction Materials Testing Services
Drainage Improvements for Pecan Park Estates
Colleyville, Texas
Dear Mr. Escobar:
Alliance Geotechnical Group (Alliance) is pleased to submit this proposal for construction materials testing
for the above referenced project. We understand we have been selected based on qualifications in
accordance with the Professional Services Procurement Act.
PROJECT INFORMATION
Based on our review of the project plans and specifications, we understand that the project will consist of
the following:
♦ Earthwork:
♦ Storm Drain Open Cut Backfill
♦ Waterline Relocation Open Cut Backfill
♦ Concrete:
♦ Inlets and Aprons
♦ Curb and Gutter
♦ Curb Walls
♦ Flumes
♦ Paving Panel Replacement
♦ Asphalt:
♦ Pavement Cut Out Patches
SCOPE OF SERVICES
The following scope of services is based on our review of project documents dated February 6, 2024, and
is limited to providing testing and/or observations for the previously mentioned construction. We do
request that your construction representative provide us with a 24-hour notice for scheduling purposes.
As such, we agree to provide the appropriate personnel to perform the below construction materials
services.
Inspections and Testing for Earthwork
Obtain and perform laboratory moisture/density relations (ASTM D698/D1557/D558, TEX-
113-E, TEX-114-E) and soil classification tests (liquid limit, plastic limit, and percent finer than
no. 200 sieve analysis) for each soil type
Perform in-place moisture/density tests at the rate of 1/ 10,000 square feet for paving areas,
1/2,500 square feet for building areas, 1/ 2,500 square feet for select fill, 1/300 linear feet for
utilities, 1/100 linear feet for beam and footing areas, with a minimum of 2 tests per lift per
area
Inspections and Testing for Concrete Construction
Perform reinforcing steel inspection prior to concrete placement (generally the same day
unless scope of pour deemed too large by AGG) for conformance with project plans and
reviewed shop drawings
During concrete pours, for each intended use, AGG shall sample concrete from the first
concrete truck on each day of concrete pouring and a minimum of one truck every 150 cubic
yards thereafter.
Perform testing and inspections during concrete placements, which will include:
collect a copy of the batch ticket and verify mix design matches reviewed submittal
collect a sample in accordance with ASTM C172
perform slump test in accordance with ASTM C143
perform air content test in accordance with ASTM C231 or ASTM C173
perform unit weight test in accordance with ASTM C138
record concrete temperature in accordance with ASTM C1064
fabricate cylinders molded and standard-cured in accordance with ASTM C31; either four
6” x 12” or five 4” x 8”
perform compression testing in accordance with ASTM C39
COMPENSATION
While testing is dependent on the construction sequence, contractor performance and efficiency, weather
conditions, and the actual testing performed, we suggest an estimated budget of $16,525.00.
The invoicing for this project will use the attached Fee Schedule and the actual quantity of work
performed. The estimated budget will not be exceeded without prior approval. The City of
Colleyville and Alliance Geotechnical Group may subsequently agree in writing to provide for additional
services to be rendered under this agreement for additional, negotiated compensation. Services
provided by Alliance will be consistent with the engineering standards prevailing at the time and
in the area that the work is performed; no other warranty, express or implied, is intended.
Please indicate your approval of the proposal by signing below acceptance form and returning. Any
modifications to the attached language must be accepted by both parties.
We appreciate the opportunity to provide you with our services. If you have any questions or wish to
discuss any aspect of our proposal, please call us. Following your authorization, we are ready to begin
work and look forward to a successful project.
Sincerely,
Alliance Geotechnical Group
Alex C. Cionca, CET Michael T. Anthony, E.I.T.
Project Manager Project Manager
Attachments: Fee Schedule
Estimated Quantities
Acceptance Form
Remarks
Alliance Geotechnical Group
Pecan Park Estates (P24-0310C)
PROJECT DATA SHEET - BUDGET
Concrete
1000 Concrete Technician 48.00 $2,880.00
@ $60.00
1008 Concrete Test Cylinder Pick Up Charge 10.00 $2,250.00
@ $225.00
ASTM C39 Compressive Strength of Cylindrical Concrete
Specimens
48.00 $1,440.00
@ $30.00
$6,570.00Concrete Budget:
Asphalt
1600 HMAC Inspection, Roadway Level 1B 8.00 $680.00
@ $85.00
$680.00Asphalt Budget:
Misc
1306 Senior Project Manager 15.00 $2,250.00
@ $150.00
1322 Vehicle Trip Charge 22.00 $1,320.00
@ $60.00
$3,570.00Misc Budget:
Soils
1400 Nuclear Gauge Certified Technician to Perform Soils
Density Testing
48.00 $3,360.00
@ $70.00
1408 Material Sampling for In-Lab Testing 4.00 $280.00
@ $70.00
ASTM D1140 Material in Soils Finer than No. 200 Sieve 3.00 $225.00
@ $75.00
ASTM D4318 Liquid Limit, Plastic Limit, and Plasticity Index of Soils 3.00 $225.00
@ $75.00
ASTM D6938 In-Place Density and Water Content of Soil and
Soil-Aggregate by Nuclear Methods
40.00 $1,000.00
@ $25.00
ASTM D698 Laboratory Compaction Characteristics of Soil Using
Standard Effort
3.00 $615.00
@ $205.00
$5,705.00Soils Budget:
$16,525.00Total Budget:
CME
ACCEPTANCE FORM
Date: March 6, 2024 AGG Cost Estimate No: P24-0310C
Project Name: Drainage Improvements
For Pecan Park Estates
CME Estimate: $ 16,525.00
Project City: Colleyville, Texas
*Highlighted Areas Must Be Filled Out*
CLIENT:ATTN:
ADDRESS: EMAIL:
CITY/STATE/ZIP: PHONE/FAX:
OWNER OF PROPERTY:
ADDRESS: CITY/STATE/ZIP:
PROJECT LEGAL DESCRIPTION:
PROJECT COUNTY:
The undersigned hereby accepts all the Terms and Conditions set forth in this cost estimate and
warrants that he/she has full authority to bind the Client. Payment Terms: Net Within 30 days in Dallas,
Texas.
No reports will be issued until we have a signed contract, purchase order or Letter of Authorization to
proceed in our office. Signed contract, purchase order or Letter of Authorization to proceed must be
received within 3 days of commencement of services or work stoppage will commence on the 4th day
and continue until signed authorization is received in our office.
For projects with new clients under $1,000.00, written authorization must be received prior to the start
of work and payments must be received before reports are issued. Service for welding certifications and
ferroscan work must be paid prior to work or upon arrival to the site to perform the work.
Cost Estimate ACCEPTED BY:
Signature Title Date
Accounts Payable Contact:
Name: Phone: Email:
Please indicate in the space provided authorized field personnel, along with pager or mobile numbers,
who may sign our Field Technician’s time ticket upon completion of our daily
work:________________________________________________________________________________
If no names are provided it will be understood no authorized field representative signature was
required.
REPORT DISTRIBUTION
FIRM CONTACT NAME EMAIL
REMARKS
Services and fees not listed above will be quoted on request.
Invoices will be submitted monthly for services performed. Payment will be due in Dallas within thirty (30) days of receipt of
the invoice. Interest will be added to delinquent accounts at a rate of 1.5 percent for each month of delinquency.
Payment of the invoices is not contingent on Client’s agreement or acceptance of Alliance Geotechnical Group’s test result or
findings. If CLIENT objects to any portion of an invoice or report, it shall notify Alliance Geotechnical Group in writing within ten
(10) days from the date of actual receipt of the invoice of the amount and nature of the dispute, and shall timely pay
undisputed portions of the invoice.
The above unit prices are applicable for one year from the date of this letter and are subject to change without notice
thereafter.
Next day results for “RUSH” Proctor Tests will be charged at 1.5 times the standard unit prices.
The prices above include electronic copies of the report distributed in accordance with the client’s instructions. Additional
copies to individuals not listed on acceptance form whether physically or electronically, will be billed at administrative rate.
Additional physical copies will be billed at a rate of $.25 per sheet.
All field services are charged portal-to-portal, minimum charge of 4 hours per trip (rounded to the nearest whole hour) applies
to all field work, U.N.O.
All reports are available online via user login at www.alliancerpts.com
Dispatch schedule hours are Monday-Friday from 7:00 am to 5:00 pm. Schedule calls made after these hours will be
returned in the order received. Please make sure to schedule work in a timely manner (a minimum of 24 hours in advance) if
you want Alliance to guarantee a technician on-site at the desired time. Dispatch phone number is 817-595-4565. Note:
You must reference Alliance’s job project number to schedule services. If project number is unknown please reference cost
estimate number shown on the CMT acceptance form.
Cancellations will be invoiced for portal to portal times as well as time spent on site awaiting determination of cancellation.
This proposal does not include any technician stand-by, non-readiness charges, and/or trips or re-tests of the previous failing
tests.
Overtime rates of 1.5 times the regular hourly rate will be charged for hours worked over eight (8) hours per day Monday
through Friday or any time before 7:00 a.m. or after 5:00 p.m. Service performed on Saturdays and Sundays will be billed at 1.5
times the regular hourly rate. Services performed on recognized holidays will be billed at 2.0 times the regular hourly rate.
Waiver of Subrogation – If a Waiver of Subrogation is required by your company, there will be a fee applied to your first invoice.
The fee will be a minimum of $300.00 charge or 1% of the contract price plus $50.00, whichever is greater.
Alliance Geotechnical Group provides no warranty, either expressed or implied, that the testing provided under this contract
satisfies all requirements of the plans and specifications for the project, applicable City specifications, or other governing bodies
that may have jurisdiction over the project.
No reports will be issued until we have a signed contract, purchase order or Letter of Authorization to proceed in our office.
Signed contract, purchase order or Letter of Authorization to proceed must be received within 3 days of commencement of
services or work stoppage will commence on the 4th day and continue until signed authorization is received in our office.
For projects with new clients under $1000.00 written authorization must be received prior to the start of work and payments
must be received before any reports are issued. Service for welding certifications and ferroscan work must be paid prior to
work or upon arrival to site to perform the work.
PLEASE NOTE: In keeping OSHA Safety regulation, Alliance Geotechnical Group employees will not enter a trench to test that is
not in compliance with current OSHA regulations. Delays or cancellations caused by waiting for trench(s) to be brought into
compliance will be invoiced on an hourly basis.
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 4c Agenda Date 4/16/2024 Number Resolution R-24-4929
Type Resolution
Department Engineering
Title
Approval of a Construction Services Agreement with Tellus Consulting, for the Preston
Manor Project, in an amount not to exceed $95,886.77, a contingency amount not to
exceed $20,000.00, and a materials testing amount not to exceed $5,750.00, and
authorizing the City Manager to execute the Agreement
Explanation
Reading and Public Hearing
On September 19, 2023, the City Council approved Resolution R-23-4876, adopting the
Capital Improvement Program (CIP) Fiscal Year 2024-2028. The CIP includes $95,000
for the Preston Manor Project.
Low water pressure is being experienced throughout the Preston Manor Subdivision. The
project includes switching the primary water feed to a higher pressure plane. The check
valve installation associated with this item will provide for two feeds during an
emergency.
Public notification of the invitation for bids was advertised in the Fort Worth Star-
Telegram on March 3, 10, 17, 24, and 31, 2024. The notice to bidders and bid packet
were posted on CivCast for free downloading and distributed to the Dodge Lead Center,
BlueBook Building and Construction Network, and Construct Connect, which includes
ISqFt, CMD, CDC, and Bid Clerk. Additionally, staff directly notified a list of local
contractors who may be interested in the bid opportunity. The project had 55 plan
holders, of which 20 were general contractors, 8 sub-contractors, 14 suppliers, 4 plan
rooms, 6 others, 2 manufacturers, and 1 engineer.
The City received five responsive sealed bids, which were opened and publicly read
aloud on April 2, 2024.
Financial Impact
The funding source for this project is the Capital Utility Fund.
Form 1295 - Acknowledged by City
Recommendation
Approve
City of Colleyville Page 2
City Council Agenda Briefing 4c
1.Construction Services Agreement
2.Bid Tabulation
3.Form 1295
Attachments
_______________________________________________________________________________
1
Construction Services Agreement with Tellus Services, LLC (Bid#ENG-2024-010)
CONSTRUCTION SERVICES AGREEMENT
PRESTON MANOR VALVE VAULT
(Bid #ENG-2024-010)
This CONSTRUCTION SERVICES AGREEMENT (“Agreement”) is made as of the Effective
Date by and between Tellus Services, LLC, a Texas Limited Liability Company, hereinafter called
"Contractor", and the City of Colleyville, Texas, hereinafter called "City".
RECITALS
WHEREAS, City desires Contractor to perform certain work and services set forth in Section 1,
below; and
WHEREAS, Contractor has expressed a willingness to perform said work and services, hereinafter
referred to only as "services", specified in the Contract Documents and Section 1 of this Agreement.
NOW, THEREFORE, for and in consideration of the covenants and promises made one to the
other herein, City and Contractor agree as follows:
Section 1. Scope of Services
Upon issuance of a written notice to proceed by City, Contractor agrees to provide to City the
necessary services, labor, materials, equipment, and supplies to perform the Preston Manor Valve Vault
(the “Project”), such services being more fully described herein and pursuant to the plans and specifications
identified in the Contract Documents (defined below).
Section 2. Term of Agreement
The term of this Agreement shall begin on the last date of execution hereof (the “Effective Date”)
and shall continue until Contractor completes the services required herein to the satisfaction of City and
has been paid in full by City, unless sooner terminated in conformance with this Agreement.
Section 3. Contract Documents
(a)This Agreement is a part of the “Contract Documents”, which include:
(1)This Agreement, including all exhibits and addenda hereto;
(2)City’s plans, specifications, and all other contract documents for the Project
contained in City’s Bid #ENG-2024-010;
(3)City’s written notice(s) to proceed to the Contractor;
(4)Properly authorized change orders;
(5)Contractor’s Bid Proposal (“Proposal” and/or “Response”); and
(6)Any other materials distributed by the City that relate to the Project.
In the event there exists a conflict between any term, provision, and/or interpretation of the Contract
Documents, the documents shall take precedent and control in the order listed above in this section (which
shall supersede any conflicting provision concerning priority of contract documents contained in the Bid
Packet). If discrepancies are found that may impact Contractor’s performance of the services for the
Project, it shall be the Contractor’s obligation to seek clarification as to which requirements or provisions
control before undertaking any work on that component of the Project. Should the Contractor fail or refuse
to seek a clarification of such conflicting or inconsistent requirements or provisions prior to any work on
that component of the Project, the Contractor shall be solely responsible for the costs and expenses -
including additional time - necessary to cure, repair and/or correct that component of the Project.
_______________________________________________________________________________
2
Construction Services Agreement with Tellus Services, LLC (Bid#ENG-2024-010)
Section 4. Contractor Obligations
(a) Performance of Services. To the extent reasonably necessary for Contractor to perform the
services under this Agreement, Contractor shall be authorized to engage the services of any agents,
assistants, persons, or corporations that Contractor may deem proper to aid or assist in the performance of
the services under this Agreement with the prior written approval of City. The cost of such personnel and
assistance shall be a reimbursable expense to Contractor only if authorized in writing in advance by City.
Unless otherwise agreed, Contractor shall provide and pay for all materials, supplies, machinery,
equipment, tools, superintendence, labor, insurance, and all water, light, power, fuel, transportation and all
other facilities necessary for the execution and completion of the Project.
(b) Quality Materials. Contractor shall be responsible for the professional quality, technical
accuracy, and the coordination of all materials, construction, installation and other services furnished by
Contractor under this Agreement. Unless otherwise specified in writing by City, all materials shall be new
and both workmanship and materials shall be of a good quality. Contractor shall, if required, furnish
satisfactory evidence as to the kind and quality of materials. Materials or work described in the Contract
Documents that, so applied, have well known, technical or trade meaning shall be held to refer to such
recognized standards. Contractor shall, without additional compensation, correct or revise any errors or
deficiencies in the installation and construction of the Project components to conform as shown in the
Project drawings and specifications.
(c) Additional Services. All minor details of the work not specifically mentioned in the
Contract Documents but obviously necessary for the proper completion of the work, such as the proper
connection of new work to old, shall be considered as incidental to and a part of the work for which the
prices are set forth in this Agreement. Contractor will not be entitled to any additional compensation
therefor unless specifically stated otherwise. Should City require additional services not included under
this Agreement, Contractor shall make reasonable effort to provide such additional services at mutually
agreed charges or rates, and within the time schedule prescribed by City, and without decreasing the
effectiveness of the performance of services required under this Agreement. The terms "extra work" and
“additional services” as used in this Agreement shall be understood to mean and include all work that may
be required by City to be done by Contractor to accomplish any alteration or addition to the work as shown
on the Project plans and drawings. It is agreed that Contractor shall perform all extra work under the
direction of the City's representative when presented with a written work/change order signed by the City’s
representative, subject, however, to the right of Contractor to require written confirmation of such extra
work order by City. No claims for extra services, additional services or changes in the services whatsoever,
including any change in pricing or time for performance related to the services will be made by Contractor
without first obtaining the City’s written agreement and approval of a work/change order reflecting the
same.
(d) Independent Contractor. It is understood and agreed by and between the parties that
Contractor, while performing under this Agreement, is acting independently, and that City assumes no
responsibility or liabilities to any third party in connection with Contractor’s acts or omissions. All services
to be performed by Contractor pursuant to this Agreement shall be in the capacity of an independent
contractor, and not as an agent or employee of City. Contractor shall supervise the performance of its
services and shall be entitled to control the manner and means by which its services are to be performed,
subject to the terms of this Agreement. There is no intended third-party beneficiary to this Agreement.
(e) Inspection of Records. Contractor grants City and its designees the right to audit, examine,
or inspect, at City’s election, all of Contractor's Records relating to the performance of services under this
Agreement, during the term of the Agreement and any retention period herein. City’s audit, examination,
or inspection of Contractor’s Records may be performed by a City designee, which may include its internal
auditors or an outside representative engaged by City. Contractor agrees to retain Contractor’s Records for
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Construction Services Agreement with Tellus Services, LLC (Bid#ENG-2024-010)
a minimum of four (4) years following termination of the Agreement, unless there is an ongoing dispute
under the contract; then, such retention period shall extend until final resolution of the dispute.
"Contractor's Records" shall include any and all information, materials and data of every kind and character
generated as a result of the services under this Agreement. City agrees that it will exercise its right to audit,
examine or inspect Contractor’s Records only during regular business hours unless City has provided
advance written notice of an alternate time. Contractor agrees to allow City and its designees access to all
of Contractor's Records, Contractor's facilities and the current or former employees of Contractor, deemed
necessary by City or its designee(s), to perform such audit, inspection, or examination.
(f) Certification of No Conflicts. Contractor hereby warrants to the City that Contractor has
made full disclosure in writing of any existing or potential conflicts of interest related to Contractor's
services under this Agreement. In the event that any conflicts of interest arise after the Effective Date of
this Agreement, Contractor hereby agrees immediately to make full disclosure to the City in writing.
(g) No Waiver of City’s Rights. Neither City’s review, approval or acceptance of, nor payment
for any of the materials or services required under this Agreement, shall be construed to operate as a waiver
of any rights under this Agreement or of any cause of action arising out of the performance of this
Agreement, and Contractor shall be and remain liable to City in accordance with applicable law for all
damages to City caused by Contractor’s negligent performance of any of the services furnished under this
Agreement.
(h) Rights-of-Access. City will endeavor to provide such rights of access on any project site
as may be reasonably necessary for Contractor to perform any required preliminary site studies, surveys,
tests, or other necessary investigations prior to mobilization for the Project. Contractor will take all
necessary and reasonable precautions to minimize damage to all personal and real property in the
performance of such surveys, tests, studies and investigations.
(i) Storm Water Management. When performing or delivering services at or upon any property
owned, leased, or managed by the City, or in performance of any services or other acts on behalf of, or at
the direction of the City (regardless of location), Contractor shall at all times comply with (i) the City’s
Storm Water Management and Discharge Control provisions codified in Chapter 42 of the Colleyville
Municipal Code, as amended, (ii) all applicable Minimum Best Management Practice requirements, as
defined by the Texas Commission on Environmental Quality, and (iii) any Storm Water Pollution
Prevention Plan (SWPPP) applicable to the worksite. Regardless of the applicability of the foregoing
regulations, CONTRACTOR SHALL AT ALL TIMES BE RESPONSIBLE FOR IMPLEMENTING
SUCH CONTROLS AS MAY BE REASONABLY NECESSARY TO MINIMIZE ANY NEGATIVE
IMPACT TO THE STORM WATER COLLECTION SYSTEM OR ENVIRONMENT AND SHALL
FOLLOW ALL STATE AND LOCAL ILLICIT DISCHARGE REPORTING PROCEDURES IN THE
EVENT OF AN OCCURRENCE OR DISCHARGE.
(j) Compliance with Laws. Contractor shall comply with all laws, ordinances, rules, policies,
orders, directives, and other regulations governing Contractor’s performance of this Agreement.
Section 5. Payment
(a) Compensation. City agrees to pay Contractor for all services authorized in writing and
properly performed by Contractor in a total amount not to exceed ONE HUNDRED AND FIFTEEN
THOUSAND, EIGHT HUNDRED AND EIGHTY-SIX DOLLARS AND SEVENTY-SEVEN CENTS
($115,886.77) (“Contract Price”), subject to additions or deletions for change orders and/or extra work
agreed upon in writing.
(b) Method of Payment. Unless otherwise agreed by the parties in writing, payment to
Contractor shall be monthly based on a monthly progress report and detailed monthly itemized statement
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4
Construction Services Agreement with Tellus Services, LLC (Bid#ENG-2024-010)
for services submitted by Contractor that shows the names of the Contractor’s employees, agents, or
subcontactors performing the services, the time worked, the actual services performed, and the rates
charged for such services, in a form acceptable to City. City shall pay such monthly statements within
thirty (30) days after receipt of a completed submission and City’s verification of the services performed.
(c) Schedule of Values and Application for Payment. City may deduct from any amounts
due or to become due to Contractor any sum or sums owing by Contractor to City. In the event of any
breach by Contractor of any provision or obligation of this Agreement, or in the event of the assertion by
any third-party of a claim or lien against City, or the City’s premises, arising out of Contractor’s
performance under this Agreement, City shall have the right to retain out of any payments due or to
become due to Contractor an amount sufficient to completely protect the City from any and all loss,
damage or expense therefrom, until the breach, claim, or lien has been satisfactorily remedied by
Contractor. Additionally, City may, on account of subsequently discovered evidence, withhold the whole
or part of any payment to such extent as may be necessary to protect itself from loss on account of:
(1) defective work not remedied;
(2) claims filed or reasonable evidence indicating possible filing of claims;
(3) failure of Contractor to make payments promptly to subcontractors or for material or
labor which City may pay as an agent for the Contractor; or
(4) damages to another contractor or subcontractor.
When the above grounds are removed, or Contractor provides a letter of credit, or similar guaranty
satisfactory to City (to be determined in City’s sole discretion) which will protect City in the amount
withheld because of said grounds, City will release the amounts withheld.
Section 6. Performance Schedule
(a) Time for Performance. Contractor shall perform all services as provided for under this
Agreement in a proper, efficient, timely, and professional manner in accordance with City’s requirements.
The time for performance under this Agreement is ninety (90) calendar days. Accordingly, Contractor shall
complete all work related to the Project on or before ninety (90) calendar days following the date of City’s
written notice to proceed to Contractor.
(b) Extensions; Written Request Required. No allowance of any extension of time, for any
cause whatever (including an event of Force Majeure), shall be claimed by or granted to Contractor, unless
(i) Contractor shall have made written request to City for such extension within forty-eight (48) hours after
the cause for such extension occurred, and (ii) City and Contractor have agreed in writing that such
additional time shall be granted. As used in this section, the term “Force Majeure” shall mean that
Contractor’s performance of the services under this Agreement is prevented or delayed, in whole or in part,
to such an extent that Contractor would not be able to complete the services (or any partial component
thereof) within the time for performance set forth herein by reason of or through work strikes, stoppage of
labor, riot, fire, flood, acts of war, insurrection, court judgment, act of God, pandemic, or other specific
cause reasonably beyond Contractor’s control and not attributable to its malfeasance, neglect or
nonfeasance. Should Contractor timely request an extension of time due to an event of force majeure under
this section, City and Contractor may agree in writing to suspended Contractor’s performance until such
disability to perform (other than a payment obligation) is removed; provided, that Contractor shall use
commercially reasonable efforts to remove any such causes and resume performance of the services under
this Agreement as soon as reasonably practicable.
(c) Costs of Delay. Contractor understands and agrees that time is of the essence of this
contract, and that for each day of delay beyond the number of calendar days agreed upon for the completion
of the work herein specified and contracted for (after due allowance for such extension of time as may
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5
Construction Services Agreement with Tellus Services, LLC (Bid#ENG-2024-010)
otherwise be provided for extension of time herein), the Owner may withhold permanently from the
Contract Price an amount equal to $1,500.00 per day, which the parties agree represents a reasonable
estimation of the actual costs that would be incurred by the City in the event of such delay. In the event
Contractor's performance under this Agreement is delayed or interfered with, regardless of reason,
Contractor shall not be entitled to any increase in fee or price, or to damages or additional compensation as
a consequence of such delays.
Section 7. Ownership of Project; Bill of Sale; No Liens
(a) Title of Ownership. Contractor warrants that title to all services, including all equipment
and materials incorporated into the Project, will pass to City no later than the time of final payment.
Contractor further warrants that upon payment by City, all services for which payments have been received
from City shall be free and clear of liens, claims, security interests or other encumbrances in favor of
Contractor or any other person or entity whatsoever.
(b) Assignment; Bill of Sale. Contractor agrees, no later than the time of completion of the
Project, to assign to City all manufacturer’s warranties relating to equipment, materials and labor used in
the Project and further agrees it will at all times perform the services in a manner that will, to the greatest
extent possible, preserve all manufacturer’s warranties. If necessary as a matter of law, Contractor may
retain the right to enforce directly any such manufacturers’ warranties during the one year period following
the date of acceptance of the Project by City; provided, that City’s rights related to the same shall not be
subordinate to Contractor’s enforcement rights.
CONTRACTOR AGREES TO INDEMNIFY, DEFEND, AND SAVE CITY HARMLESS FROM ALL
CLAIMS RELATED TO ANY DEMANDS OF SUBCONTRACTORS, LABORERS, WORKMEN,
MECHANICS, MATERIALMEN, AND SUPPLIERS OF MACHINERY AND PARTS THEREOF,
EQUIPMENT, POWER TOOLS, ALL SUPPLIES ARISING OUT OF THE PERFORMANCE OF THIS
AGREEMENT. CONTRACTOR SHALL FURNISH SATISFACTORY EVIDENCE THAT ALL
OBLIGATIONS DESCRIBED HEREIN HAVE BEEN PAID, DISCHARGED OR WAIVED UPON
CITY’S WRITTEN REQUEST.
Section 8. Default; Termination; Abandonment
(a) Default; Notice to Cure. A party shall be deemed in default under this Agreement if the
party is in breach of a material provision of this Agreement and said breach is not cured within ten (10)
days written notice of default by the other party. In the event the breaching party has notified the other
party in writing that it is diligently working to cure the breach and has provided reasonable evidence in
support of the same, the breaching party shall not be deemed in default until the thirtieth (30th) day following
the non-breaching party’s notice of default.
(b) Default by Contractor. In addition to default under Section 7(a) above, Should Contractor
fail to comply with any term or condition this Agreement applicable to Contractor, or become disabled and
unable to comply with any provisions of this Agreement related to the quality or character of the services
or time of performance, Contractor shall be deemed in default of this Agreement. If such default is not
corrected within ten (10) days after written notice by City to Contractor, City may, at its sole discretion and
without prejudice to any other right or remedy:
(1) terminate this Agreement and be relieved of any further payment or consideration to
Contractor except for all services determined by City to be satisfactorily completed prior
to such termination. Payment for work satisfactorily completed shall be for actual costs
incurred and non-refundable, including reasonable salaries and travel expenses of
Contractor to and from meetings called by City at which Contractor is required to attend,
but shall not include any loss of profit of Contractor. City may further proceed to complete
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6
Construction Services Agreement with Tellus Services, LLC (Bid#ENG-2024-010)
the services in any manner deemed proper by City, either by the use of its own forces or
by resubletting to others; or
(2) City may, without terminating this Agreement or taking over the services, furnish the
necessary materials, equipment, supplies and/or help necessary to remedy the situation, at
Contractor’s sole expense.
(b) Suspension or Termination by City. City may suspend or terminate this Agreement for
cause or without cause at any time by giving written notice to Contractor. In the event suspension or
termination is without cause, payment to Contractor, in accordance with the terms of this Agreement, will
be made based on services reasonably determined by City to be satisfactorily performed as of the date of
suspension or termination. Such payment will become payable upon delivery of all instruments of service
to City and City’s acceptance of the same. If City requires a modification of the services under this
Agreement, and in the event City and Contractor fail to agree upon such modification(s), City shall have
the option of terminating this Agreement and Contractor's services hereunder at no additional cost other
than the payment to Contractor in accordance with the terms of this Agreement for the services reasonably
determined by City to be properly performed prior to such termination date.
(c) Abandonment. If Contractor should abandon and fail or refuse to resume work within ten
(10) days after written notification from the City, or if Contractor fails to timely comply with the orders of
the City, when such orders are consistent with the Contract Documents, then, and in that case, where a
performance bond(s) exists, the surety on the bond(s) may be notified in writing by City and directed to
complete the work (at City’s sole discretion), and a copy of said notice shall be delivered to Contractor.
After receiving said notice of abandonment, Contractor shall not remove from the work any machinery,
equipment, tools, materials or supplies then on the job, but the same, together with any materials and
equipment under contract for the work, may be held for use on the work by the City or the surety on the
performance bond, or another Contractor in completion of the work; and Contractor shall not receive any
rental or credit therefor, having hereby acknowledged that the use of such equipment and materials will
ultimately reduce the cost to complete the work and be reflected in the final settlement. In the event a surety
fails to comply with City’s written notice provided for herein, then the City may provide for completion of
the work in either of the following elective manners:
(1) the City may employ such labor and use such machinery, equipment, tools, materials and
supplies as said City may deem necessary to complete the work and charge the expense of
such labor, machinery, equipment, tools, materials and supplies to Contractor, which shall
be deducted and paid by City out of such amounts as may be due, or that may thereafter at
any time become due to the Contractor under this Agreement. In case such expense is less
than the sum which would have been payable under this Agreement if the same had been
completed by the Contractor, then Contractor shall receive the difference. In case such
expense is greater than the sum which would have been payable under this Agreement if
the same had been completed by said Contractor, then the Contractor and/or its surety (ies)
shall pay the amount of such excess to the City; or
(2) the City may (under sealed bids when and in the manner required by law) let the contract
to another Contractor for the completion of the work under substantially the same terms
and conditions which are provided in this Agreement. In the case of any increase in cost
to the City under the new contract as compared to what would have been the cost under
this Agreement, such increase shall be charged to the Contractor and its surety (ies) shall
be and remain bound therefor. However, should the cost to complete any such new contract
prove to be less than what would have been the cost to complete under this Agreement, the
Contractor and/or its surety (ies) shall be credited therewith.
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7
Construction Services Agreement with Tellus Services, LLC (Bid#ENG-2024-010)
(d) Remedies Cumulative. The remedies in this section are cumulative and nothing herein shall
be deemed a waiver of any other remedy available to the City under this Agreement, including its remedies
upon default provided herein above.
Section 9. Insurance
Contractor shall during the term hereof maintain in full force and effect all policies of insurance
reasonably required by City and in compliance with the Contract Documents. Contractor’s obligation to
provide acceptable certificates of insurance is a material condition of this Agreement, and services under
this Agreement shall not commence until certificates of insurance have been received, reviewed, and
accepted by City. The minimum coverages and limits of liability for the policies of insurance required
under this Agreement are maintained by and accessible through the City’s purchasing department.
Section 10. Indemnification
(a) Release of liability. CITY SHALL NOT BE LIABLE FOR ANY LOSS, DAMAGE, OR
INJURY OF ANY KIND OR CHARACTER TO ANY PERSON OR PROPERTY ARISING FROM THE
SERVICES OF CONTRACTOR PURSUANT TO THIS AGREEMENT. CONTRACTOR HEREBY
WAIVES ALL CLAIMS AGAINST CITY, ITS OFFICIALS, OFFICERS, EMPLOYEES, OR AGENTS
(COLLECTIVELY REFERRED TO IN THIS SECTION AS “CITY”) FOR DAMAGE TO ANY
PROPERTY OR INJURY TO, OR DEATH OF, ANY PERSON ARISING AT ANY TIME AND FROM
ANY CAUSE (OTHER THAN THE GROSS NEGLIGENCE OF CITY, IN WHICH CASE
CONTRACTOR SHALL WAIVE ALL CLAIMS TO THE EXTENT OR PROPORTION OF
NEGLIGENCE ATTRIBUTED TO CONTRACTOR AND/OR ITS OFFICERS, DIRECTORS,
SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS
OR PERMITTED ASSIGNS AS DETERMINED BY A COURT OR OTHER FORUM OF COMPETENT
JURISDICTION).
(b) Contractor’s Indemnity Obligation. CONTRACTOR AGREES TO INDEMNIFY AND
SAVE HARMLESS CITY FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES,
CLAIMS, SUITS, COSTS (INCLUDING COURT COSTS, REASONABLE ATTORNEYS’ FEES AND
COSTS OF INVESTIGATION) AND ACTIONS OF ANY KIND BY REASON OF INJURY TO OR
DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE EXTENT CAUSED
BY CONTRACTOR’S PERFORMANCE OF SERVICES UNDER THIS AGREEMENT OR BY
REASON OF ANY NEGLIGENT ACT OR OMISSION ON THE PART OF CONTRACTOR, ITS
OFFICERS, DIRECTORS, SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS,
LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS (EXCEPT WHEN SUCH LIABILITY,
CLAIMS, SUITS, COSTS, INJURIES, DEATHS OR DAMAGES ARISE, IN WHOLE OR IN PART,
FROM OR ARE ATTRIBUTED TO THE GROSS NEGLIGENCE OF CITY, IN WHICH CASE
CONTRACTOR SHALL INDEMNIFY CITY ONLY TO THE EXTENT OR PROPORTION OF
NEGLIGENCE ATTRIBUTED TO CONTRACTOR AND/OR ITS OFFICERS, DIRECTORS,
SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS
OR PERMITTED ASSIGNS AS DETERMINED BY A COURT OR OTHER FORUM OF COMPETENT
JURISDICTION).
(c) Notice of Claim(s). Contractor shall promptly advise City in writing of any claim or
demand against the City, related to or arising out of Contractor’s acts or omissions under this Agreement
and shall see to the investigation and defense of such claims or demand at Contractor’s sole cost and
expense; provided, that City, at its option and at its own expense, may participate in such defense without
relieving Contractor of any of its obligations hereunder.
CONTRACTOR’S OBLIGATIONS UNDER THIS SECTION SHALL NOT BE LIMITED TO THE
LIMITS OF COVERAGE OF INSURANCE MAINTAINED OR REQUIRED TO BE MAINTAINED BY
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8
Construction Services Agreement with Tellus Services, LLC (Bid#ENG-2024-010)
CONTRACTOR UNDER THIS AGREEMENT. THE PROVISIONS OF THIS SECTION 10 SHALL
SURVIVE TERMINATION OF THIS AGREEMENT.
Section 11. Notice
All notices required by this Agreement shall be in writing and addressed to the parties at the
addresses set forth on the signature page(s) of this Agreement (or to such other address that may be
designated by the receiving party from time to time in accordance with this section). All notices shall be
delivered by (a) personal delivery, (b) certified or registered mail (in each case, return receipt requested,
postage prepaid), (c) nationally recognized overnight courier (with all fees pre-paid), or (d) email of a pdf
document containing the required notice. Such notice or document shall be deemed to be delivered or given,
whether actually received or not, (i) when received if delivered or given in person, (ii) if sent by United
States mail, three (3) business days after being deposited in the United States mail as set forth above, (iii)
on the next business day after the day the notice or document is provided to a nationally recognized carrier
to be delivered as set forth above, or (iv) if sent by email, the next business day. A confirmation of delivery
report which reflects the time that the email was delivered to the recipient’s last notified email address is
prima facie evidence of its receipt by the recipient, unless the sender receives a delivery failure notification,
indicating that the email has not been delivered to the recipient.
Section 12. Sales and Use Taxes
Contractor understands and acknowledges that City is a governmental entity and exempt from the
payment of sales and use taxes for certain materials and equipment conveyed to City as part of this Project
or otherwise incorporated into the Project. City agrees to provide Contractor such documentation as may
otherwise be required by state law to allow Contractor to avoid payment of sales and uses taxes for materials
and equipment with respect to the Project to the extent allowed by law.
Section 13. Texas Government Code Verifications
Contractor’s execution of this Agreement shall serve as its acknowledgement and written
verification that: (i) the requirements of Subchapter J, Chapter 552, Government Code, apply to this
Agreement and Contractor agrees that the Agreement can be terminated if Contractor knowingly or
intentionally fails to comply with a requirement of that subchapter; (ii) pursuant to Texas Government Code
Chapter 2270, that Contractor’s organization does not presently boycott Israel and will not boycott Israel
during the term of this Agreement; and (iii) pursuant to Texas Government Code Chapter 2251, that
Contractor’s organization does not current discriminate against firearm and ammunition industries and will
not for the term of the contract. Discriminating means refusing to deal with, terminating business activities
with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit
commercial relations specifically with the firearm or ammunition industry or with a person or entity doing
business in the firearm or ammunition industry, but does not include an action made for ordinary business
purposes.
Section 14. Miscellaneous
(a) Contractor shall not assign or sublet this Agreement, in whole or in part, without the prior
written consent of City. (b) Contractor shall comply with all federal, state, county and municipal laws,
ordinances, resolutions, regulations, rules, policies, orders, and directives applicable to the services under
this Agreement. (c) The laws of the State of Texas shall govern this Agreement; and venue for any action
concerning this Agreement shall be in the state district courts of Tarrant County, Texas. The parties agree
to submit to the personal and subject matter jurisdiction of said courts. (d) This Agreement contains the
entire understanding of the parties with respect to the subject matter hereof and there are no oral
understandings, statements or stipulations bearing upon the meaning or effect of this Agreement which
have not been incorporated herein. (e) The exhibits attached hereto, if any, are incorporated herein and
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9
Construction Services Agreement with Tellus Services, LLC (Bid#ENG-2024-010)
made a part hereof for all purposes. (f) Unless expressly provided otherwise herein, this Agreement may
only be modified, amended, supplemented or waived by a mutual written agreement of the parties. (g) In
the event any one or more of the provisions contained in this Agreement shall for any reason be held to be
invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect
any other provisions, and the Agreement shall be construed as if such invalid, illegal, or unenforceable
provision had never been contained in it. (h) Any of the representations and obligations of the parties, as
well as any rights and benefits of the parties pertaining to a period of time following the termination of this
Agreement shall survive termination. (i) This Agreement may be executed by the parties in separate
counterparts, each of which when so executed and delivered shall be an original, but all such counterparts
shall together constitute one and the same instrument. Each counterpart may consist of any number of
copies hereof each signed by less than all, but together signed by all of the parties. (j) Each party represents
that it has full capacity and authority to grant all rights and assume all obligations granted and assumed
under this Agreement. (k) Subject to the provisions regarding assignment, this Agreement shall be binding
on and inure to the benefit of the parties to it and their respective heirs, executors, administrators, legal
representatives, successors and assigns.
[REMAINDER OF PAGE LEFT BLANK INTENTIONALLY –
SIGNATURES ON FOLLOWING PAGE(S)]
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10
Construction Services Agreement with Tellus Services, LLC (Bid#ENG-2024-010)
IN WITNESS WHEREOF, the parties have executed and delivered this Agreement as of
the Effective Date.
For City:
CITY OF COLLEYVILLE, TEXAS
By:
Jerry Ducay
City Manager
Date:
For Contractor:
TELLUS SERVICES, LLC
By:
Joshua Coonrod
Area Manager
Date:
Notice Address:
City of Colleyville
Attn: City Manager
100 Main Street, 3rd Floor
City of Colleyville, Texas 76034
E: jducay@colleyville.com
ATTEST:
By:
Christine Loven
City Secretary
Date:
Notice Address:
Tellus Services, LLC
Attn: Joshua Coonrod, Area Manager
P.O. Box 53136
Midland, Texas 79710
E: joshua@tellusservices.com
GovDox Colleyville Contract ID:
CSA_ED_April 16, 2024_Rev20230112
Unit Total Unit Total Unit Total Unit Total Unit Total1 Mobilization LS 1.00$10,000.00 $10,000.00 $15,000.00 $15,000.00 $8,500.00 $8,500.00 $10,000.00 $10,000.00 $8,000.00 $8,000.002 Demolition, excavation, and subgrade preparation as required for construction of the auto flusher assembly and the check valve vault, for the lump sum of:LS 1.00 $14,481.13 $14,481.13 $25,000.00 $25,000.00 $9,500.00 $9,500.00 $22,000.00 $22,000.00 $15,600.00 $15,600.003 Furnish and install flowable backfill, complete in place, for the cost per cubic yard of:CY 20.00 $318.60 $6,372.00 $650.00 $13,000.00 $200.00 $4,000.00 $375.00 $7,500.00 $300.00 $6,000.004 Furnish and install the auto flusher assembly, complete in place, for the cost per each of:EA 1.00 $8,616.81 $8,616.81 $18,000.00 $18,000.00 $13,000.00 $13,000.00 $23,000.00 $23,000.00 $70,000.00 $70,000.005 Furnish and install the 2” Endotrace HDPE piping including service saddle, valve box, 2” angle valve, meter box, bends, fittings, joint restraints, thrust blocking, embedment, backfill, and all necessary appurtenances, complete in place, for the cost per linear foot of:LF 20.00 $50.00 $1,000.00 $650.00 $13,000.00 $550.00 $11,000.00 $1,295.00 $25,900.00 $320.00 $6,400.006 Furnish and install the precast check valve vault and hatch, backfill, and all necessary appurtenances, complete in place, for the cost per each of:EA 1.00 $14,579.51 $14,579.51 $21,500.00 $21,500.00 $51,400.00 $51,400.00 $29,000.00 $29,000.00 $25,000.00 $25,000.007 Furnish and install the 8" swing check valve, complete in place, for the cost per each of:EA 1.00 $5,543.00 $5,543.00 $12,500.00 $12,500.00 $6,207.00 $6,207.00 $23,000.00 $23,000.00 $70,000.00 $70,000.00City of Colleyville Preston Manor Check ValveID: ENG-2024-010Bid Tabulation April 2, 2024Tellus Consulting Willco Underground LLC. Rey-Mar Construction Acadia Services LLC Canary Construction, Inc.Item Description Unit QTY
Unit Total Unit Total Unit Total Unit Total Unit TotalTellus Consulting Willco Underground LLC. Rey-Mar Construction Acadia Services LLC Canary Construction, Inc.Item Description Unit QTY8 Furnish and install the 8" gate valves, complete in place, for the cost per each of:EA 2.00 $3,268.08 $6,536.16 $3,000.00 $6,000.00 $3,300.00 $6,600.00 $8,100.00 $16,200.00 $6,000.00 $12,000.009 Furnish and install the 8" restrained unions, complete in place, for the cost per each of:EA 2.00 $3,618.08 $7,236.16 $2,250.00 $4,500.00 $1,250.00 $2,500.00 $6,800.00 $13,600.00 $4,000.00 $8,000.0010 Furnish and install the 8" ductile iron piping including pressure gauge assemblies with ball valves, bends, fittings, joint restraints, thrust blocking, embedment, backfill, and all necessary appurtenances, complete in place, for the cost per linear foot of:LF 20.00 $400.00 $8,000.00 $180.00 $3,600.00 $930.00 $18,600.00 $220.00 $4,400.00 $256.00 $5,120.0011 Pavement and sidewalk repair, including backfill and compaction, complete in place, for the cost per square foot of:SF 200.00 $45.11 $9,022.00 $35.00 $7,000.00 $45.00 $9,000.00 $93.00 $18,600.00 $30.00 $6,000.0012 Furnish and install grass seed, sod, and mulch, complete in place, for the cost per square foot of:SF 4,000.00 $0.20 $800.00 $5.00 $20,000.00 $5.00 $20,000.00 $4.00 $16,000.00 $4.00 $16,000.0013 Traffic control, for the lump sum of:LS 1.00 $2,500.00 $2,500.00 $3,000.00 $3,000.00 $7,700.00 $7,700.00 $9,500.00 $9,500.00 $1,500.00 $1,500.0014 Erosion control, for the lump sum of:LS 1.00 $950.00 $950.00 $5,000.00 $5,000.00 $2,000.00 $2,000.00 $1,800.00 $1,800.00 $1,500.00 $1,500.0015 Trench safety system, design and implementation as required by the Occupational Safety and Health Administration, for the cost per linear foot of:LF 250.00 $1.00 $250.00 $10.00 $2,500.00 $7.00 $1,750.00 $2.00 $500.00 $2.00 $500.00$95,886.77 $169,600.00 $171,757.00 $221,000.00 $251,620.0016 Owner's Contingency LS 20,000.00 $1.00 $20,000.00 $1.00 $20,000.00 $1.00 $20,000.00 $1.00 $20,000.00 $1.00 $20,000.00$115,886.77 $189,600.00 $191,757.00 $241,000.00 $271,620.00Grand Total Including ContingencySub Totals
Controlling
Name of Interested Party4 Nature of interest
City, State, Country (place of business)
Intermediary
(check applicable)
CERTIFICATE OF INTERESTED PARTIES 1295FORM
1 of 1
1
OFFICE USE ONLY
2 04/05/2024
Complete Nos. 1 - 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Tellus Services
Midland, TX United States
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
3
City of Colleyville
Utility Construction
ENG-2024-010
2024-1143076
04/09/2024
Date Filed:
Date Acknowledged:
Certificate Number:
CERTIFICATION OF FILING
6
Signature of authorized agent of contracting business entity
My name is _______________________________________________________________,
UNSWORN DECLARATION
Check only if there is NO Interested Party.5
X
My address is _______________________________________________, _______________________,
and my date of birth is _______________________.
Executed in ________________________________________County,
I declare under penalty of perjury that the foregoing is true and correct.
(street)(state) (zip code) (country)
(year)(month)
_______, ______________, _________.
State of ________________, on the _____day of ___________, 20_____.
(city)
(Declarant)
Version V3.5.1.5b35d027www.ethics.state.tx.usForms provided by Texas Ethics Commission
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number Agenda Date 4/16/2024
Type Report
Department Finance
Title
Monthly Financial Report - March 2024
Explanation
Finance Director Matt Poston will present the monthly financial report for March 2024.
Attachments
1. Monthly Financial Report March 2024 Presentation
2. March 2024 Monthly Budget vs Actual Report
Monthly Financial Report
March 2024
City Council Meeting
April 16, 2024
5a - Items not for council action
1
General Fund Performance
2
FY 23/24 Budget FY 23/24 YTD % of Budget FY 22/23 YTD FY 22/23 % of
Budget
Revenues $ 28,554,942 $ 22,945,142 80.4% $ 22,443,227 85.6%
Expenditures 27,263,762 13,584,505 49.8% 11,822,296 46.7%
Total $ 1,291,180 $ 9,360,637 $ 10,620,931
% of year Completed:50.0%
% of Budget Spent:49.8%
Property Tax Collections
3
FY 23/24 Rate:
•M&O – $0.251399
•I&S – $0.009593
Total Rate –
$0.260991/$100
FY 23/24
Budget FY 23/24 YTD % of
Budget FY 22/23 YTD FY 22/23 % of
Budget
Current
Taxes $ 17,032,634 $ 16,516,880 97.0% $ 15,205,673 96.4%
96.97%
3.03%
Cummulative Collections vs. Budget
Collected Remaining
Sales Tax: Ten-Year History
4
Sales Tax Rate:
•State – 6.25%
•City – 1.00%
•CCCPD – 0.50%
•CEDC – 0.50%
Total Rate – 8.25%
The total local portion of
sales tax cannot exceed
2.00%.Millions2013/142014/152015/162016/172017/182018/192019/202020/212021/222022/23$3.0
$3.5
$4.0
$4.5
$5.0
$5.5
Sales Tax Collections
Fiscal Year City Collections % Change
2013/14 $3,351,728 9.04%
2014/15 3,456,800 3.13%
2015/16 3,727,508 7.83%
2016/17 3,750,749 0.62%
2017/18 3,898,740 3.95%
2018/19 3,889,583 -0.23%
2019/20 4,200,061 7.98%
2020/21 4,787,850 13.99%
2021/22 5,175,384 8.09%
2022/23 5,275,999 1.94%
10-year Change:$1,924,271
Compound Annual Growth
Rate:5.17%
City collections (1.00%) only, includes year-
end audit adjustment for accrual
Sales Tax: Current Year Collections
5
Collections
Month Sales Month 2022/23 Actual 2023/24 Actual Increase/
(Decrease)% Change
October August $ 419,885 $ 390,305 $ (29,580)-7.0%
November September 503,899 488,030 (15,869)-3.1%
December October 399,505 382,458 (17,047)-4.3%
January November 443,160 443,954 794 0.2%
February December 572,573 559,919 (12,654)-2.2%
March January 374,024 368,924 (5,100)-1.4%
April February 353,491 370,650 17,159 4.9%
Total $ 3,066,538 $ 3,004,240 $ (62,298)-2.0%
Sales Tax: Comparative Collections
6ThousandsOctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptember
$250
$300
$350
$400
$450
$500
$550
$600
2018/19 Actual 2019/20 Actual 2020/21 Actual 2021/22 Actual 2022/23 Actual 2023/24 Actual
Sales Tax: Benchmark (April Collections)
7
Net Payment This
Period
Comparable Payment
PY % Change Payment YTD PY Payment YTD % Change
Bedford $ 1,286,341 $ 1,141,989 12.64% $ 5,340,245 $ 5,178,382 3.13%
Colleyville 555,697 529,972 4.85% 2,613,864 2,613,566 0.01%
Euless 1,754,604 1,732,074 1.30% 7,850,493 8,179,036 -4.02%
Grapevine 4,751,068 4,145,803 14.60% 21,507,696 19,624,880 9.59%
Hurst 1,324,233 1,395,576 -5.11% 6,402,287 6,536,455 -2.05%
Keller 1,167,652 1,120,363 4.22% 5,265,117 5,190,264 1.44%
North Richland Hills 1,453,085 1,406,841 3.29% 6,744,181 6,577,962 2.53%
Southlake 2,752,819 2,710,605 1.56% 13,560,985 13,767,940 -1.50%
Note: Colleyville Collections above include both City General Fund and CEDC collections
Utilities Fund Performance
8
FY 23/24
Budget FY 23/24 YTD % of Budget FY 22/23 YTD FY 22/23 % of
Budget
Revenues $ 24,102,616 $ 9,033,051 37.5% $ 8,262,678 42.9%
Expenditures 24,102,616 9,047,287 37.5% 7,504,286 38.7%
Total $ - $ (14,236) $ 758,392
% of year Completed:50.0%
% of Budget Spent:37.5%
TRA City
FY 23/24
Budget FY 23/24 YTD FY 23/24 Budget FY 23/24 YTD
Revenues $ 19,889,768 $ 6,730,861 Revenues $ 4,212,848 $ 2,302,190
Expenditures 19,889,768 6,551,545 Expenditures $ 4,212,848 2,495,742
Total $ - $ 179,316 $ - $ (193,553)
Drainage Fund Performance
9
FY 23/24 Budget FY 23/24 YTD % of Budget FY 22/23 YTD FY 22/23 % of Budget
Revenues $ 1,482,143 $ 747,641 50.4% $ 522,791 50.0%
Expenditures 738,386 358,451 48.5% 307,081 42.6%
Total $ 743,757 $ 389,190 $ 215,710
% of year Completed:50.0%
% of Budget Spent:48.5%
Hotel Tax (HOT) Fund Performance
10
FY 23/24 Budget FY 23/24 YTD % of Budget FY 22/23 YTD FY 22/23 % of
Budget
Revenues $ 202,000 $ 56,654 28.0% $ 44,833 16.3%
Expenditures 188,532 103,466 54.9% 139,018 50.8%
Total $ 13,468 $ (46,812) $ (94,186)
% of year Completed:50.0%
% of Budget Spent:54.9%
Debt Service Fund Performance
11
FY 23/24
Budget FY 23/24 YTD % of Budget FY 22/23 YTD FY 22/23 % of
Budget
Revenues $ 1,238,871 $ 1,191,488 96.2% $ 589,157 96.8%
Expenditures 1,235,460 899,535 72.8% 628,410 81.7%
Total $ 3,411 $ 291,954 $ (39,253)
% of year Completed:50.0%
% of Budget Spent:72.8%
Questions?
•For questions or comments regarding this
presentation, please contact:
Matthew Poston
Director of Finance
City of Colleyville, TX
mposton@Colleyville.com
817-503-1014
12
MEMO
To: Mayor and City Council
From: Matthew Poston, Director of Finance
Date: April 10, 2024
Subject: Monthly Budget vs. Actual as of 3/31/24
Below is a summary of the budget vs. actual for the City of Colleyville for fiscal year 2023/24 through March.
Major Revenue Outlines:
Property taxes – Collected 96.6% of the fiscal year’s total budget, amounting to $16.5 million.
Sales tax – Collections for April (reflecting February purchases) are up 4.85% year-over-year.
Hotel Occupancy tax – Achieved 28.3% of the fiscal year’s budget, totaling $57 thousand.
Franchise fees – Garnered 95.2% of the fiscal year’s total budget, equaling $2.0 million.
Water and Sewer sales –Collections stand at 36.3% of the fiscal year’s budget, reaching $8.6 million.
Drainage fees – Achieved 49.6% of the fiscal year’s budget, with total collections at $722 thousand.
Expenditure Updates:
General Fund – Expenditures amount to $13.6 million or 49.8% of the annual budget. This is in line with the
50% progression of the fiscal year, indicating on-target spending.
Utilities Fund – Expenditures total $9.0 million or 37.5% of the annual budget, marking spending below
expectations given the fiscal year's progression.
Drainage Fund – Expenditures are at $358 thousand or 48.5% of the annual budget, aligning closely with the
fiscal timeline.
Enclosed for your review is a copy of the monthly report. Please feel free to reach out should you have any questions or
require further information.
97%
34%28%95%50%
36%
96%
34%21%89%49%
39%
$0
$10
$20
$30
Property Tax Sales Tax HOT Tax Franchise Fees Drainage Water & SewerMillionsCity of Colleyville Revenues at March 31
2022/23 Actual 3/31/2023 Actual 2023/24 Budget 3/31/2024 Actual
City of Colleyville
Monthly Budget vs Actual Report
March 31, 2024
Actual Variance % of Actual Variance % of % chg
Annual Budget Thru Mth Annual Annual Bdg Annual Actual Thru Mth Annual Annual Act from PY
General Fund
Current Taxes 17,032,634 16,516,880 515,754 97.0% 15,801,000 15,205,673 595,327 96.2% 8.6%
Delinquent 30,000 (217) 30,217 ‐0.7% 48,969 18,953 30,016 38.7%‐101.1%
P&I 60,000 31,785 28,215 53.0% 79,873 26,115 53,758 32.7% 21.7%
Property Tax Total 17,122,634 16,548,448 574,186 96.6% 15,929,842 15,250,741 679,101 95.7% 8.5%
Sales Tax 5,180,876 1,755,255 3,425,622 33.9% 5,275,999 1,789,262 3,486,737 33.9%‐1.9%
Oncor Electric 900,000 913,190 (13,190) 101.5% 932,573 929,827 2,746 99.7%‐1.8%
Tri‐County Electric 140,000 191,546 (51,546) 136.8% 182,874 182,874 ‐ 100.0% 4.7%
Atmos Gas 455,000 629,385 (174,385) 138.3% 678,419 678,419 ‐ 100.0%‐7.2%
AT&T 15,000 6,065 8,935 40.4% 13,461 7,067 6,394 52.5%‐14.2%
Verizon/Others 12,000 5,289 6,711 44.1% 10,235 4,798 5,437 46.9% 10.2%
Refuse/Recycling 250,000 133,248 116,752 53.3% 303,788 126,737 177,050 41.7% 5.1%
Cable TV 325,000 116,746 208,254 35.9% 261,357 181,583 79,774 69.5%‐35.7%
Network Nodes ‐ 250 (250) 0.0% 250 250 ‐ 100.0% 0.0%
Franchise Fees 2,097,000 1,995,719 101,281 95.2% 2,382,957 2,111,555 271,402 88.6%‐5.5%
GF Revenues 28,554,942 22,945,142 5,609,800 80.4% 28,188,285 22,443,227 5,745,057 79.6% 2.2%
GF Expenditures 27,263,762 13,584,505 13,679,257 49.8% 28,188,285 11,822,296 16,365,988 41.9% 14.9%
Utilities Fund
Water ‐ Base Rate 2,190,683 1,055,364 1,135,319 48.2% 2,171,138 997,111 1,174,028 45.9% 5.8%
Sewer ‐ Base Rate 1,628,164 819,690 808,474 50.3% 1,566,422 795,230 771,192 50.8% 3.1%
Water ‐ Volumetric Rate 16,027,206 4,813,205 11,214,001 30.0% 13,114,292 4,169,265 8,945,026 31.8% 15.4%
Sewer ‐ Volumetric Rate 3,862,562 1,917,656 1,944,907 49.6% 3,854,630 2,041,663 1,812,967 53.0%‐6.1%
Water & Sewer 23,708,616 8,605,916 15,102,700 36.3% 20,706,483 8,003,269 12,703,214 38.7% 7.5%
Utilities Revenues 24,102,616 9,033,051 15,069,565 37.5% 22,927,765 8,262,678 14,665,087 36.0% 9.3%
Utilities Expenditures 24,102,616 9,047,287 15,055,329 37.5% 22,927,765 7,504,286 15,423,479 32.7% 20.6%
Debt Service Fund
Current Taxes 1,209,871 630,193 579,678 52.1% 591,984 569,680 22,304 96.2% 10.6%
Delinquent 2,000 49 1,951 2.4% 2,172 987 1,185 45.4%‐95.1%
P&I 2,000 1,247 753 62.3% 3,171 1,145 2,027 36.1% 8.9%
Property Tax Total 1,213,871 631,488 582,383 52.0% 597,327 571,811 25,515 95.7% 10.4%
DS Revenues 1,238,871 1,191,488 47,383 96.2% 630,722 589,157 41,565 93.4% 102.2%
DS Expenditures 1,235,460 899,535 335,925 72.8% 1,059,034 628,410 430,624 59.3% 43.1%
Drainage Fund
Drainage Fee 1,457,143 722,276 734,867 49.6% 1,035,867 504,197 531,670 48.7% 43.3%
Drain Revenues 1,482,143 747,641 734,502 50.4% 1,075,984 522,791 553,193 48.6% 43.0%
Drain Expenditures 738,386 358,451 379,935 48.5% 1,075,984 307,081 768,903 28.5% 16.7%
Hotel Occupancy Tax (HOT) Fund
HOT Tax 200,000 56,654 143,346 28.3% 211,461 43,833 167,628 20.7% 29.2%
HOT Revenues 202,000 56,654 145,346 28.0% 212,460 44,833 167,628 21.1% 26.4%
HOT Expenditures 188,532 103,466 85,066 54.9% 257,642 139,018 118,623 54.0%‐25.6%
FY 2023/24 FY 2022/23
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 6a Agenda Date 4/16/2024 Number Ordinance O-24-2276
Type Ordinance
Department Community Development
Title
Consideration of a Special Use Permit to allow for a fence on Lot 1, Block 1, Vankawala
Residence Addition, located at 4910 Behrens Court, Case ZC24-002
Explanation
Second Reading and Public Hearing
The applicant was present and spoke in favor of the request. No one came forward
during the public hearing to speak about the item.
First Reading and Public Hearing
Rajendra Vankawala, the applicant, has submitted a request for a Special Use Permit on
Lot 1, Block 1, Vankawala Residence Addition, being approximately 0.86 acres, and
zoned R-40 Single Family Residential. The SUP request is to allow a 6-foot wrought iron
fence with masonry columns to be placed on the property line along Glade Road within
the required street side yard setback.
Existing Conditions/Background: The subject property, 4910 Behrens Court, resides
at the intersection of Glade Road and Behrens Court and has R-40 Single Family
Residential zoning. The property currently has a single family home constructed in
2019.
SUP Request: The applicant is requesting approval of an SUP to allow for a wrought
iron fence 6-feet in height with masonry columns 7-feet in height to be placed within
the street side yard setbacks along Glade Road.
Ordinance – Section 3.26 Fences, Free Standing Walls, and Screening Materials
Regulations of the Land Development Code establishes the maximum size and location
of fencing to be permitted by staff on a residential lot:
“E. Fence and Free-Standing Wall Setback Requirement:
1. Front Yards: No fence or free standing wall greater than thirty (30) inches in height
and no greater than twenty-five (25) percent opaque construction shall be located
beyond the front façade of the primary residential structure.
d. Exceptions to front yard requirement: Lots containing a minimum of 40,000 square
City of Colleyville Page 2
City Council Agenda Briefing 6a
feet, and subdivisions, shall be allowed to construct a perimeter fence within the front
yard setback. Said fencing shall be no greater than eight (8) feet in height and shall
have no greater than twenty-five (25) percent opaque construction within the front
yard. Allowed construction materials shall be the same as paragraph '1.a' above. This
exception shall not apply to properties zoned as a PUD district.
2. Corner Side Yards: Except where allowed elsewhere in this chapter, no fence or free
standing wall greater than thirty (30) inches in height and no greater than twenty-five
(25) percent opaque construction shall extend into the required street side yard. The
regulations of 1.a through 1.d above shall apply."
Special Use Permit Provision: Any request for a building permit for a fence/wall
which does not meet the criteria in this section shall only be authorized after approval of
a Special Use Permit by the City Council using the procedures contained elsewhere in
this Land Development Code.
Analysis: The applicant is making the request to add more privacy to their home and to
be in line with the fence line along their neighbor’s front yard. The fence being proposed
would be a 6-foot tall iron fence with 7-foot tall masonry columns placed every 40-feet,
and it would encroach in the street side yard setback. The fencing would be placed on
the property line along Glade Road. The lot is 37,458 square feet in size, just under the
threshold to qualify for the exemption that would allow a fence in this location.
Plat Status: The property is platted as Lot 1, Block 1, Vankawala Residence Addition.
DRC Review: The DRC met on February 12, 2024 and determined the case would be
scheduled for the next available Planning and Zoning Commission meeting.
Drainage: NA
Surrounding Development: The properties to the north are zoned R-20 Single Family
Residential and improved with single family homes. The properties to the east, west,
and south are zoned R-40 Single Family Residential and improved with single family
homes.
Public Notification: Staff mailed notices to all property owners within 500 feet as well
as any Homeowners Associations within 1,000 feet of the subject property regarding
this request. Grapevine-Colleyville ISD, where the subject property is located, was
notified per State law. Notice was published in the Fort Worth Star-Telegram as required
by State law and the Land Development Code.
Staff Recommendation: Staff recommends denial of the requested SUP as it does not
meet the technical requirements of the Land Development Code.
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission recommended approval of the request at their March 11, 2024 meeting by
a vote of 6-0.
City of Colleyville Page 3
City Council Agenda Briefing 6a
Recommendation
Denial
Attachments
1.Aerial Map
2.Zoning Map
3.Future Land Use Map
4.Statement of Planning Objectives
5.Fence Exhibit
6.Notification Map
7.Notification List
8.Notification Letter
9.Ordinance O-24-2276
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G L A D E RDCHELSEA DRARTHUR DR
BEHRENS RDBEHRENS CTCRANBROOKDRWSubject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
ZC24-002
4910 Behrens Ct
Aerial Map
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1704
1611
GLADE RDCHELSEA DRROSE STARTHUR DR
BEHRENS RDBEHRENS CTCRANBROOKDRWR-40
R-20
R-40
R-20
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
ZC24-002
4910 Behrens Ct
Zoning Map
4813
1708
5012
4808
5013
1709
4801
4900
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1805
5105
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1801
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5000 1712
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1705
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1704
1611
GLADE RDCHELSEA DRROSE STARTHUR DR
BEHRENS RDBEHRENS CTCRANBROOKDRWResidential
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
ZC24-002
4910 Behrens Ct
Future Land Use Map
Reasons for fence on property line:
• Privacy
• Using the fence as a noise barrier from
Glade Road is only effective from a further
distance as it bounces sound away from
home
• Do not want to lose more space on lot as
we have already lost property to the Glade
road expansion
• Majority of properties on Glade road have
the fence on the property line
• Back neighbor’s fence is on the property
line therefore, it will disrupt the continuity
of the fence line moving it in 20-30 ft
• Loss of property value if we can’t install on
property line because we would be
exposing the remaining portion of the yard
to Glade Road
4813
1708
5012
4808
5013
1709
4801
4900
4804
1805
5105
5012
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1801
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1704
1611
G L A D E RDCHELSEA DRARTHUR DR
ROSE STBEHRENS RDBEHRENS CTCRANBROOKDRWParcels to be notified
Buffer
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
ZC24-002
4910 Behrens Ct
Notification Map
1
Notify_List
Owner Name Owner City Owner Zip Situs Address
PEAK, CAROLYN J COLLEYVILLE, TX 76034 1708 GLADE RD
HARRINGTON, D NEAL COLLEYVILLE, TX 76034 5012 CHELSEA DR
HUBBARD, MATTHEW COLLEYVILLE, TX 76034 4808 BEHRENS CT
WINTERS, DAN L COLLEYVILLE, TX 76034 5013 ROSE ST
BROWN, KATHARINE M COLLEYVILLE, TX 76034 1709 ARTHUR DR
WORD, RAMIE COLLEYVILLE, TX 76034 4900 BEHRENS RD
TANG, YUAN COLLEYVILLE, TX 76034 1717 GLADE RD
LY, DUY COLLEYVILLE, TX 76034 4900 BEHRENS CT
BANTA, STEVEN M COLLEYVILLE, TX 76034 4904 BEHRENS CT
DICKINSON, SPENCER COLLEYVILLE, TX 76034 1717 ARTHUR DR
OLENGUE, INNOCENT COLLEYVILLE, TX 76034 5000 CHELSEA DR
DIDIER, RICHARD COLLEYVILLE, TX 76034 1712 GLADE RD
VOLOSEN, MIRCEA COLLEYVILLE, TX 76034 1721 GLADE RD
STEWART, LARRY R COLLEYVILLE, TX 76034 5009 ROSE ST
DUFFY CARINA COLLEYVILLE, TX 76034 4900 CRANBROOK DR W
COX LIVING TRUST COLLEYVILLE, TX 76034 4901 BEHRENS RD
MILNER, WALTER J COLLEYVILLE, TX 76034 1705 ARTHUR DR
HANSON, ANNE F COLLEYVILLE, TX 76034 1713 ARTHUR DR
VANKAWALA, RAJENDRA C COLLEYVILLE, TX 76034 4910 BEHRENS CT
SPENCER, DANIEL COLLEYVILLE, TX 76034 1708 ARTHUR DR
CHAPPELL, LARRY W COLLEYVILLE, TX 76034 1716 GLADE RD
HOOKS, DURAN COLLEYVILLE, TX 76034 5004 CHELSEA DR
COPLON, MAHLON COLLEYVILLE, TX 76034 4905 BEHRENS RD
NGUYEN, HAI COLLEYVILLE, TX 76034 4916 BEHRENS RD
DAVID BAUM FAMILY REVOCABLE TRU COLLEYVILLE, TX 76034 4800 BEHRENS CT
DAVID AND KECIA MALDONADO REVOC COLLEYVILLE, TX 76034 1701 GLADE RD
REINHARDT LIVING TRUST COLLEYVILLE, TX 76034 4805 BEHRENS CT
BACA, CHAD COLLEYVILLE, TX 76034 5005 ROSE ST
ABBOTT, LARRY COLLEYVILLE, TX 76034 1712 ARTHUR DR
CRESPEL, KEVIN COLLEYVILLE, TX 76034 4812 CRANBROOK DR W
BAUM, DANIEL COLLEYVILLE, TX 76034 1604 GLADE RD
HARRIS ANDREW J TRUST COLLEYVILLE, TX 76034 1800 GLADE RD
DUCIC, YADRANKO COLLEYVILLE, TX 76034 1700 GLADE RD
CRANBROOK HOMEOWNERS ASSOCIATIO COLLEYVILLE, TX 76034 1725 GLADE RD
BUI, KEVIN COLLEYVILLE, TX 76034 1805 GLADE RD
MCCOLLOUGH JOYCE B COLLEYVILLE, TX 76034 4912 BEHRENS RD
MANGHAM, WEBSTER M COLLEYVILLE, TX 76034 5008 CHELSEA DR
STANLEY, REBECCA S COLLEYVILLE, TX 76034 1704 GLADE RD
PARKER, TIMOTHY COLLEYVILLE, TX 76034 1704 ARTHUR DR
CHELSEA PARK ADDITION COLLEYVILLE ,TX 76034 COURTESY NOTICE
CRANBROOK ESTATES COLLEYVILLE ,TX 76034 COURTESY NOTICE
GRAPEVINE COLLEYVILLE ISD GRAPEVINE, TX 76051 STATE REQUIRED
NOTICE OF PUBLIC HEARING
«Owner_Name»
«Owner_Address»
«Owner_City» «Owner_Zip»
The City of Colleyville has scheduled public hearings concerning the below referenced request on the
following dates and location:
Planning and Zoning Commission Meeting: Monday, March 11, 2024 at 7:00 p.m.
City Council Meetings: Tuesday, April 2, 2024 & Tuesday, April 16, 2024 at 7:00 p.m.
3rd floor of City Hall, 100 Main Street, Colleyville, Texas
Request: Consideration of a Special Use Permit to allow for a fence on Lot 1,
Block 1, Vankawala Residence Addition. The purpose of the request is to
allow for a 6 foot wrought iron fence with masonry columns to be placed
along the perimeter of the property along Glade Road in the street side
yard setback.
Zoning Case:ZC24-002
Applicant:Rajendra Vankawala
Owner: Rajendra Vankawala
Location:4910 Behrens Ct
Property Description:Lot 1, Block 1, Vankawala Residence Addition
Present Zoning:R-40 Single Family Residential
This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written
notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will
be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice.
All interested persons are encouraged to attend the public hearing and express their opinions on the zoning
change request. If you are unable to attend, but wish to have your opinions made a part of the public record,
please submit written comments prior to the public hearing, to the address or email below:
Community Development Department
City of Colleyville
100 Main Street
Colleyville, TX 76034
Citizenletters@colleyville.com
NOTICE OF PUBLIC HEARING
If the property owners of 20% or more of the land within the 200 foot notification area file a written protest
prior to the public hearing, State law provides that the approval of the zoning change request shall require
the approval of a super majority vote by City Council.
The application is on file for public examination in the Community Development Department at 100 Main
Street, Colleyville, Texas 76034. A brief project description can be found online on the Agenda Packet and
Active Development Case map (please use your phone’s camera to scan QR code below):
For additional information, please contact the Community Development Department at 817.503.1050.
Please reference the zoning case number when requesting information.
Christopher Pham
Planner
ORDINANCE O-24-2276
AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING
MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE
ZONING ON 0.86 ACRES, BEING LOT 1, BLOCK 1, VANKAWALA
RESIDENCE ADDITION BY AUTHORIZING A SPECIAL USE PERMIT TO
ALLOW FOR A FENCE TO EXTEND INTO THE STREET SIDE YARD
SETBACK; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM
OF TWO THOUSAND DOLLARS ($2,000.00) AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Colleyville has received an application for a Special
Use Permit to allow for a fence to extend into the street side
yard setback, Case No. ZC24-002; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to amend the City’s zoning ordinance; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration to, among other things, the character of the
City’s zoning districts and their peculiar suitability for particular
uses, with a view to conserving the value of buildings and
encouraging the most appropriate use of land throughout the
City; and
WHEREAS, the City Council is of the opinion that the change in zoning
provided for herein should be made, in compliance with the
City Charter, and state law with reference to changes to zoning
classifications under the City’s zoning ordinance and zoning
map, having given the requisite notices required by law and
having held public hearings affording all interested persons and
property owners a full and fair opportunity to be heard.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
authorizing a Special Use Permit to allow for a fence on 0.86
acres, being Lot 1, Block 1, of the Vankawala Residence
Addition, located at 4910 Behrens Court, as depicted on the
attached as Exhibit “A”.
Ordinance O-24-2276
Page 2 of 3
Sec. 2.THAT the above described tract of land shall be used only in
the manner and for the purposes provided by the
Comprehensive Zoning Ordinance of the City of Colleyville as
heretofore amended, and as amended herein.
Sec. 3.THAT the above described tract of land shall be subject to the
following conditions:
1. GENERAL
a. The Special Use Permit shall allow a fence to extend into
the street side yard setback on the property line.
b. It shall be generally consistent with the site plan and as
depicted on the attached Exhibit “B”.
c. All requirements of the Land Development Code shall be
met, except where amended herein.
Sec. 4.THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the
same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Colleyville, and upon conviction shall
be punishable by a fine not to exceed the sum of Two Thousand
Dollars ($2,000.00) for each offense.
Sec. 5.THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Sec. 6.THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Sec. 7.THAT this ordinance shall take effect immediately from and
after its passage subject to the publication of the caption, as
the law or charter in such cases may provide.
AND IT IS SO ORDERED.
Ordinance O-24-2276
Page 3 of 3
The first reading and public hearing being conducted on the 2nd day of April
2024.
The second reading and public hearing being conducted on the 16th day of
April 2024.
APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 16TH DAY OF APRIL
2024.
Mayor Bobby Lindamood Aye Mayor Pro Tem Callie Rigney Aye
Brandi Elder, Place 1 Aye George Bond, Place 2 Aye
Scotty Richardson, Place 3 Aye Ben Graves, Place 4 Aye
Chuck Kelley, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Bobby Lindamood
City Secretary Mayor
APPROVED AS TO FORM:
Whitt Wyatt
City Attorney
Exhibit “A” - Location and Zoning Map
MLPUDR CC2
Exhibit “B” – Site Plan
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 6b Agenda Date 4/16/2024 Number Ordinance O-24-2277
Type Ordinance
Department Community Development
Title
Consideration of a Special Use Permit to allow for dog grooming on Lot 1RA, Block 1,
Kroger Addition, located at 4906 Colleyville Boulevard, Suite 202, Case ZC24-003
Explanation
Second Reading and Public Hearing
The applicant's husband was present and spoke in favor of the item. He answered
questions regarding noise attenuation and waste management. No one came forward
during the public hearing to speak about the item.
First Reading and Public Hearing
Ana Hinojosa, the applicant, has submitted a request for a Special Use Permit (SUP) for
dog grooming on Lot 1RA, Block 1, Kroger Addition, being approximately 1.89 acres,
and zoned CC-2 Shopping Center. A dog grooming salon is only allowed in the CC-2
Shopping Center zoning district with the approval of an SUP.
Existing Conditions/Background: The subject property, 4906 Colleyville Boulevard,
Suite 202, is zoned CC-2 Shopping Center and is generally located northwest of the
intersection of Colleyville Boulevard and Glade Road in the Walmart Shopping Center.
The property is a platted lot and is developed with a retail shopping center. The
property will operate as a business known as Scenthound.
SUP Request: The applicant is requesting approval of an SUP to allow for a dog
grooming salon. The property is zoned CC-2, Shopping Center, which allows for dog
grooming with approval of an SUP.
Special Use Permit Provision: Any request for dog grooming shall only be authorized
after approval of a Special Use Permit by the City Council using the procedures
contained elsewhere in this Land Development Code.
Analysis: Per the attached Statement of Planning Objectives, the proposed name of the
business is “Scenthound” and it is a dog grooming salon. There will be no veterinary, no
vacation boarding services, and no pet daycare services. They will offer spa-style pet
grooming services. They will also install sound-proof walls and new HVAC ventilation
systems. Pet waste stations will be installed inside and outside the property and in the
adjacent parking areas. According to the statement of planning objectives, the hours of
City of Colleyville Page 2
City Council Agenda Briefing 6b
operation of the business will be: 8:30 am to 5:30 pm Monday-Saturday; Closed on
Sundays.
Plat Status: The property is platted as Lot 1, Block 1RA, Kroger Addition.
DRC Review: The DRC reviewed the request during their February 19, 2024 meeting
and determined the application was complete and may be scheduled for the next
available Planning and Zoning Commission meeting.
Drainage: NA
Surrounding Development: The properties to the north and east are zoned PUD-C
Planned Unit Development – Commercial and are improved mixed-use development.
The properties to the west are zoned PUD-R Planned Unit Development - Residential
and are improved with single-family homes. The properties to the south are zoned CC-2
Shopping Center and are improved with commercial retail shops.
Comprehensive Plan: The City’s comprehensive plan, Destination Colleyville, identifies
the subject property for commercial development. The proposed SUP does not conflict
with any portion of the Comprehensive Plan.
Public Notification: Staff mailed notices to all property owners within 500 feet as well
as any Homeowners Associations within 1000 feet of the subject property regarding this
request. Grapevine-Colleyville ISD, where the subject property is located, was notified
per State law. Notice was published in the Fort Worth Star-Telegram as required by
State law and the Land Development Code.
Staff Recommendation: Staff recommends approval of the Special Use Permit. The
proposed zoning change is generally consistent with the City’s comprehensive plan.
Additionally, the request is consistent with the land uses located on the subject property
and the governing zoning district.
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission recommended approval of the request at their March 11, 2024 meeting by
a vote of 6-0.
Recommendation
Approve
Attachments
1. Aerial Map
2. Zoning Map
3. Future Land Use Map
4. Statement of Planning Objectives
5. Site Plan Exhibit
6. Floor Plan Exhibit
City of Colleyville Page 3
City Council Agenda Briefing 6b
7. Additional Photos Provided by Applicant
8. Notification Map
9. Notification List
10. Notification Letter
11. Ordinance O-24-2277
COTTAGE OAK LN
MAPLEWOOD TRPLEASANTRUNRDVILLAGE LNG L A D E R D COTTAGE LN
CASA LN
PIAZZA LN
MAIN ST
SHADOWOOD RDBRANSFORDRDCOLLEYVILLEBLVDTERRA COTTA WAY
SHADOWOOD TRGLADECREEKDRVERAND
A
L
N MI
SSI
ONLNOLD GLADE RD
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
ZC24-003
4906 Colleyville Blvd
Aerial Map
COTTAGE OAK LN PLEASANT RUN RDMAIN ST
VILLAGE LNGL
A
D
E
R
D
MAPLEWOOD TR COTTAGE LN
CASA LN
PIAZZA LN
COLLEYVILLE BLVDSHADOWOOD RDTERRA COTTA WAY
SHADOWOOD TRGLADECREEKDRVERAND
A
L
N MI
SSI
ONLNL A K E W O O D DR
OLD GLADE RD
CC-1
AG
CC-1
R-MF
CC-2
CC-1
PUD-R
PUD-C
AG
CC-2
CC-1
CN
R-20
CC-2
PUD-C
PUD-C
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
ZC24-003
4906 Colleyville Blvd
Zoning Map
COTTAGE OAK LN
MAPLEWOOD TRPLEASANTRUNRDVILLAGE LNG L A D E R D COTTAGE LN
CASA LN
PIAZZA LN
MAIN ST
SHADOWOOD RDBRANSFORDRDCOLLEYVILLEBLVDTERRA COTTA WAY
SHADOWOOD TRGLADECREEKDRVERAND
A
L
N MI
SSI
ONLNOLD GLADE RD
Residential
Colleyville Blvd Corridor
Open Space; Parks
Water Body
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
ZC24-003
4906 Colleyville Blvd
Future Land Use Map
City of Colleyville
Special Use Permit
Statement of Planning Objec�ves:
This statement is submited on behalf of NTX Hounds II LLC dba Scenthound. NTX Hounds II LLC
seeks to lease space at the Colleyville Plaza Shopping Center, which is owned/operated by:
Colleyville Plaza LP
580 Decker Drive, Suite 203
Irving, TX 75062
(972)650-4200
The specific unit is located at: 4906 Colleyville Blvd, Suite 202, Colleyville, TX 76034.
The legal descrip�on of the property is:
Lot IR-A, Block 1, of the Kroger Addi�on to the City of Colleyville, Tarrant County, Texas according
to the Plat records, Tarrant County, Texas, together with all improvements thereon.
Unit 202 of this Shopping Center is approximately 1750 square feet in building, and shown in the
diagram found in Exhibit “A” atached. It is two doors down from the Walmart Neighborhood
Market.
NTX Hounds II, LLC intends to operate a franchise by the name of Scenthound, which provides
dog hygiene and wellness. There will be no veterinary or overnight boarding services offered.
Scenthound is a wellness-focused dog care concept — which means that our primary goal is to
keep your pup clean and healthy.
Our basic hygiene packages include a bath, ear cleaning, nail trimming and teeth brushing. We
will also offer addi�onal services including brush out, blow out and grooming, to name a few.
We offer service through a membership concept that generates predictable volumes of
required services.
Our mission is to provide rou�ne hygiene and wellness care so dogs live longer, happier lives.
We are changing how dog parents think about caring for their dogs by educa�ng them and
providing an accessible and affordable way to get the basic hygiene and wellness care their
dogs need.
The American Pet Products Associa�on’s State of the Industry data for 2022 reported $136.8
billion spent on pets in the U.S. Our communi�es have a high concentra�on of dogs per
household and disposable income.
Unlike other markets, which tend to fluctuate with a changing economy, the pet industry has
maintained consistent growth since the 1980s; this is due primarily to the steady increase in pet
ownership. Far exceeding that growth is pet owner spending, par�cularly as it relates to
maters of pet health and wellness.
It’s also interes�ng to note that currently, in the U.S., Genera�on X and millennials make up the
vast majority of pet owners (more than 65%).
As a result, the APPA (American Pet Products Associa�on) is projec�ng that the pet industry is
expected to see con�nued growth, with no signs of a slowdown; and pet grooming is reported
to be one of the fastest-growing segments in the industry.
Industry Overview
In the United States, the pet service industry-hygiene and grooming industry presently
generates more than $8.3 billion dollars in annual sales.
According to Bloomberg, the analysis finds that the US is posi�oned to con�nue to remain the
largest pet market, with sales approaching $200 billion by the end of the decade. This growth is
driven by an increase in spending on pet-related healthcare — including veterinary care,
diagnos�cs, and pharmaceu�cals — that has created longer pet lifespans that require more
expensive elderly care. This advancement and priori�za�on of elderly care may in turn lead to
an increase of the US pet popula�on by 13%. Other emerging markets may see outsized growth
due to the increase in nuclear families in urban areas, single-person households, and a rise in
per capita disposable income.
Research shows that consumers in this industry primarily focus on the following factors when
making purchasing decisions:
• Value of the services
• Convenience of scheduling services
• Quality of the care and service provided to the dogs
• Reputa�on of the establishment
• Professionalism and courtesy of staff
The owners of NTX Hounds II LLC currently successfully operate their first Scenthound loca�on
in Southlake, TX at 500 W. Southlake Blvd. #129, Southlake, TX 76092. This loca�on would be
their 2nd loca�on, although there are several other franchise partners developing franchise
loca�ons throughout the DFW Metroplex. NTX Hounds II LLC holds the franchise territory
rights for the Colleyville/North Richland Hills, TX area.
There are plans for leasehold improvements in accordance with the Franchise Design and
Construc�on Manual, which is a large document, but can be available upon request. Exhibit
“B” shows a rendering of the current space and a dra� proposed layout of the required
leasehold improvements for Ste 202.
It is worth men�oning that the franchise has strict minimum requirements with regards to
HVAC capability, due to the health requirements of dogs, and building material requirements to
address any noise generated by dogs and dryer equipment. The design of the retail space is
very sleek and clean. There is a small front desk space and lobby area that includes a
“knowledge wall” with informa�on on the dog anatomy and the services we offer, a sleek white
�le wall behind the front desk with three white background signs with black leters hanging,
and a white wall with three retail shelves for some of the products we sell. Exhibit “C” provides
some sample pictures of what a store front looks like, what the front desk area looks like and
what the retail shelves look like.
The construc�on will be done to the required permit standards and regula�ons. The all
materials will be new, and they are outlined in the Design and Construc�on Manual, to be
provided upon request.
Any addi�onal informa�on needed will be promptly provided. Your kind considera�on of this
Special Use Permit will be greatly appreciated.
Sincerely,
Ana B. Hinojosa and Samuel H. Beckman
Scenthound Franchise Partners
www.scenthound.com
(817) 789-1111
Atached Exhibits (A-C)
Current Layout #202Draft Initial Proposed LayoutExhibit B SUP
Current Layout #202Draft Initial Proposed LayoutExhibit B SUP
50
4900
5002
4913
5005
88
5025
4911
5001
4911 4908
4906
1698
51
17
85
51
5108
4907
14
51
2305
4910
4915
5002
5150
5003
5016
85
5000
35
5101
41
101
96 87
5000
4912
5004
5010
13
94
5115
5117
5100
84
5000
4908
4925
5201
4800
5005
88
4912
4909
710
53
5001
5017
24
62
4804
4917
4913
4906
88
50032200
5204
4800
5003
4903
13
4909
83
4714
4913
85 3450
601
37
4904
4928
1880
800
5104
4910
5005
4917
33
701
4905
5200
5007
5004
4902
4718
700
5019
5019
5019
5019
4914
4814
77
8592
33
5102
5100
5104
5101
5105
5103 5102
2203
5109
52
60
54
40
44
46
50
48
42
100
97
4708
4841
707
4843
COTTAGE OAK LN
MAIN ST
PLEASANTRUNRDVILLAGE LNG L A D E R D
MAPLEWOOD TR COLLEYVILLE BLVDVERAND
A
L
N
COTTAGE LN
PIAZZA LN
SHADOWOOD RDTERRA COTTA WAY
SHADOWOOD TRMISSIONLNLAKEWOODDR
OLD GLADE RD
Parcels to be notified
Buffer
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
ZC24-003
4906 Colleyville Blvd
Notification Map
1
Notify_List
Owner Name Owner City Owner Zip Situs Address
LAKE, WILLIAM D COLLEYVILLE, TX 76034 53 PIAZZA LN
COLLEYVILLE PLAZA LP IRVING, TX 75062 4900 COLLEYVILLE BLVD
WHITTEN FAMILY TRUST COLLEYVILLE, TX 76034 5002 SHADOWOOD RD
COLLEYVILLE REALTY HOLDINGS COLLEYVILLE, TX 76034 92 PIAZZA LN
BOYD, PATRICIA COLLEYVILLE, TX 76034 4913 SHADOWOOD RD
HANDLEY, RICHARD COLLEYVILLE, TX 76034 88 VILLAGE LN
SORIAL, YOUSSEF W COLLEYVILLE, TX 76034 4911 SHADOWOOD RD
IRVIN, RODNEY L COLLEYVILLE, TX 76034 5001 SHADOWOOD RD
SPICER, TAMARA COLLEYVILLE, TX 76034 61 PIAZZA LN
THE WISDOM CENTER INC COLLEYVILLE, TX 76034 51 VILLAGE LN
JUST2CAN LLC COLLEYVILLE, TX 76034 85 VILLAGE LN
ANTHONY & VIVIAN MCNOSKY REVOCA COLLEYVILLE, TX 76034 5108 PLEASANT RUN RD
GROCE FAMILY TRUST COLLEYVILLE, TX 76034 4907 SHADOWOOD RD
CHARLES, C A COLLEYVILLE, TX 76034 4910 SHADOWOOD RD
Y2KITCHEN PROPERTIES LLC COLLEYVILLE, TX 76034 5003 COLLEYVILLE BLVD
KEVIN AND DONNA ALLEN FAMILY TR COLLEYVILLE, TX 76034 55 PIAZZA LN
JPMORGAN CHASE BANK HOUSTON, TX 77252 5000 COLLEYVILLE BLVD
CHARNICKY, KEVIN COLLEYVILLE, TX 76034 5004 SHADOWOOD RD
LEE, NELSON COLLEYVILLE, TX 76034 5000 SHADOWOOD RD
HAVRAN, JOHN COLLEYVILLE, TX 76034 4908 SHADOWOOD RD
DUNAGAN, KETRINA COLLEYVILLE, TX 76034 57 PIAZZA LN
COCANOUGHER ASSET NO 3 LTD NORTH RICHLAND HILLS, TX 76180 5005 COLLEYVILLE BLVD
NGUYEN, HIEU V SOUTHLAKE, TX 76092 4912 SHADOWOOD RD
VILLAGE OWNERS ASSOCIATION INC DALLAS, TX 75265 47 VILLAGE LN
THOMPSON, JOHN E COLLEYVILLE, TX 76034 905 OLD GLADE RD
NOBLIT, DON FORT WORTH, TX 76182 4913 COLLEYVILLE BLVD
TRINITY COLLEVILLE RE LLC COLLEYVILLE, TX 76034 88 VILLAGE LN
FAUGHT, SAMUEL COLLEYVILLE, TX 76034 5003 SHADOWOOD RD
SC 16 VILLAGE LANE INVESTMENT L FORT WORTH, TX 76102 16 VILLAGE LN
PELTON, JUDITH K COLLEYVILLE, TX 76034 4909 SHADOWOOD RD
FADDEN, MARK COLLEYVILLE, TX 76034 59 PIAZZA LN
SLANEY, RICHARD COLLEYVILLE, TX 76034 37 VILLAGE LN
WAL-MART REAL ESTATE BUS TRUST BENTONVILLE, AR 72716 4904 COLLEYVILLE BLVD
BROWN, RICHARD COLLEYVILLE, TX 76034 5005 SHADOWOOD RD
PROPER TEA HOLDINGS LLC FORT WORTH, TX 76126 4917 COLLEYVILLE BLVD
THE SNYDER FAMILY LIVING TRUST COLLEYVILLE, TX 76034 4905 SHADOWOOD RD
MOZINGO FAMILY LIVING TRUST COLLEYVILLE, TX 76034 5007 SHADOWOOD RD
HEA21 LLC COLLEYVILLE, TX 76034 28 VILLAGE LN
ZELL THREE INC DUNCANVILLE, TX 75137 700 GLADE RD
ANTHONY, GRAYDON IRVING, TX 75062 4914 SHADOWOOD RD
WORTHINGTON NATIONAL BANK FORT WORTH, TX 76102 4814 COLLEYVILLE BLVD
KSW HOLDING MANSFIELD LP DENTON, TX 76210 77 PIAZZA LN
RP GROUP INVESTMENTS LLC FRISCO, TX 75033 32 VILLAGE LN
52 VILLAGE LANE LLC SOUTHLAKE, TX 76092 52 VILLAGE LN
SC COLLEYVILLE-60 VILLAGE LANE KELLER, TX 76244 60 VILLAGE LN
ZIMMERMAN, THERESA COLLEYVILLE, TX 76034 54 VILLAGE LN
JAMES, DUSTIN COLLEYVILLE, TX 76034 40 VILLAGE LN
ATKINSON, ERIC COLLEYVILLE, TX 76034 44 VILLAGE LN
STALEY, JENNIFER COLLEYVILLE, TX 76034 46 VILLAGE LN
WEESE, DENNIS HUNTSVILLE, AL 35802 50 VILLAGE LN
JORDAN, JENNIFER COLLEYVILLE, TX 76034 48 VILLAGE LN
VADYSIRISACK, PANG COLLEYVILLE, TX 76034 42 VILLAGE LN
LAKEWOOD ESTATES COLLEYVILLE ,TX 76034 COURTESY NOTICE
SHADOWOOD TRAIL CONDOMINIUMS COLLEYVILLE ,TX 76034 COURTESY NOTICE
GRAPEVINE COLLEYVILLE ISD GRAPEVINE, TX 76051 STATE REQUIRED
NOTICE OF PUBLIC HEARING
«Owner_Name»
«Owner_Address»
«Owner_City» «Owner_Zip»
The City of Colleyville has scheduled public hearings concerning the below referenced request on the
following dates and location:
Planning and Zoning Commission Meeting: Monday, March 11, 2024 at 7:00 p.m.
City Council Meetings: Tuesday, April 2, 2024 & Tuesday, April 16, 2024 at 7:00 p.m.
3rd floor of City Hall, 100 Main Street, Colleyville, Texas
Request: Consideration of a Special Use Permit to allow for dog grooming on Lot
1RA, Block 1, Kroger Addition. The purpose of the request is to allow
for a dog grooming salon.
Zoning Case:ZC24-003
Applicant:Ana Hinojosa
Owner: Colleyville Plaza LP
Location:4906 Colleyville Blvd Unit 202
Property Description:Lot 1RA, Block 1, Kroger Addition
Present Zoning:CC-2 Shopping Center
This notice has been sent to all owners of real property within 500 feet of the request as such ownership
appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the
Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be
more restrictive than those described in this notice.
All interested persons are encouraged to attend the public hearing and express their opinions on the zoning
change request. If you are unable to attend, but wish to have your opinions made a part of the public record,
please submit written comments prior to the public hearing, to the address or email below:
Community Development Department
City of Colleyville
100 Main Street
Colleyville, TX 76034
Citizenletters@colleyville.com
NOTICE OF PUBLIC HEARING
If the property owners of 20% or more of the land within the 200 foot notification area file a written protest
prior to the public hearing, State law provides that the approval of the zoning change request shall require
the approval of a super majority vote by City Council.
The application is on file for public examination in the Community Development Department at 100 Main
Street, Colleyville, Texas 76034. A brief project description can be found online on the Agenda Packet and
Active Development Case map (please use your phone’s camera to scan QR code below):
For additional information, please contact the Community Development Department at 817.503.1050.
Please reference the zoning case number when requesting information.
Christopher Pham
Planner
ORDINANCE O-24-2277
AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING
MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE
ZONING ON APPROXIMATELY 1.89 ACRES, BEING LOT 1RA, BLOCK
1, KROGER ADDITION, LOCATED AT 4906 COLLEYVILLE BOULEVARD,
SUITE 202, BY AUTHORIZING A SPECIAL USE PERMIT FOR DOG
GROOMING SERVICES FOR THE BUSINESS KNOWN AS
SCENTHOUND; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE
SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Colleyville has received an application for a Special
Use Permit for a dog grooming services business Case No.
ZC24-003; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to amend the City’s zoning ordinance; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration to, among other things, the character of the
City’s zoning districts and their peculiar suitability for particular
uses, with a view to conserving the value of buildings and
encouraging the most appropriate use of land throughout the
City; and
WHEREAS, the City Council is of the opinion that the change in zoning
provided for herein should be made, in compliance with the
City Charter, and state law with reference to changes to zoning
classifications under the City’s zoning ordinance and zoning
map, having given the requisite notices required by law and
having held public hearings affording all interested persons and
property owners a full and fair opportunity to be heard.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
authorizing a Special Use Permit for Dog Grooming on 1.89
acres, being Lot 1RA, Block 1, of the Kroger Addition, located
at 4906 Colleyville Boulevard Suite 202, for the business
Ordinance O-24-2277
Page 2 of 3
known as Scenthound, as depicted on the attached as Exhibit
“A”.
Sec. 2.THAT the above described tract of land shall be used only in
the manner and for the purposes provided by the
Comprehensive Zoning Ordinance of the City of Colleyville as
heretofore amended, and as amended herein.
Sec. 3.THAT the above described tract of land shall be subject to the
following conditions:
1. GENERAL
a. The Special Use Permit shall apply to the dog grooming
salon business only.
b. The name of the business authorized for Dog Grooming
by this Special Use Permit shall be called “Scenthound”.
c. The hours of operation are: Monday – Saturday 8:30 am
– 5:30 pm; and closed on Sundays.
d. The entire business must be conducted within a
soundproofed building. Noise and odors created by
activities within the building shall not be discernible
beyond the property line.
e. No animals shall be kept outside the building.
f. No vacation boarding, overnight boarding, or veterinary
services shall be allowed.
g. The dog grooming salon shall be for outpatient services
only.
h. The Special Use Permit shall automatically expire upon
the abandonment of the business, change in use, a
change in ownership or upon the expiration or
termination of the Certificate of Occupancy.
i. All requirements of the Land Development Code shall be
met, except where amended herein.
Sec. 4.THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the
same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Colleyville, and upon conviction shall
be punishable by a fine not to exceed the sum of Two Thousand
Dollars ($2,000.00) for each offense.
Ordinance O-24-2277
Page 3 of 3
Sec. 5.THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Sec. 6.THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Sec. 7.THAT this ordinance shall take effect immediately from and
after its passage subject to the publication of the caption, as
the law or charter in such cases may provide.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 2nd day of April
2024.
The second reading and public hearing being conducted on the 16th day of
April 2024.
APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 16TH DAY OF APRIL
2024.
Mayor Bobby Lindamood Aye Mayor Pro Tem Callie Rigney Aye
Brandi Elder, Place 1 Aye George Bond, Place 2 Aye
Scotty Richardson, Place 3 Aye Ben Graves, Place 4 Aye
Chuck Kelley, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Bobby Lindamood
City Secretary Mayor
APPROVED AS TO FORM:
Whitt Wyatt
City Attorney
Exhibit “A” - Location and Zoning Map
MLPUDR CC2
Exhibit “B” – Site Plan Exhibits
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 7a Agenda Date 4/16/2024 Number Resolution R-24-4930
Type Resolution
Department Community Development
Title
Consideration of a variance to the maximum lot coverage provisions of Ordinance O-19-
2075 on Lot 4, Block B, of the Legacy North Addition, being located at 803 Marie Drive,
Case VC24-004
Explanation
Reading and Public Hearing
WillowTree Custom Homes, the applicant, has submitted a request for a variance to the
provisions of Ordinance O-19-2075, specifically for the lot coverage maximum in the
PUD-R Planned Unit Development – Residential district. The request is to allow for a
new house to be built at 36% lot coverage. This would exceed the allowable maximum
lot coverage of 30%.
Existing Conditions/Background: The subject property, 803 Marie Drive, has PUD-R
zoning and is located on the south side of Marie Drive west of Marie Street. The subject
property is currently undeveloped and will be developed for single-family residential
use.
Requested Variance: The applicant is requesting a variance to the allowable maximum
lot coverage to allow for a new house. The existing PUD-R zoning allows for a maximum
lot coverage of 30%. The house is proposed to be built at 36%.
Ordinance – O-19-2075
Single-family detached residential lot requirements and setbacks shall comply with the
following provisions:
Minimum Lot Size 20,000 square feet
Minimum Lot Width 100 feet, except for cul-de-sac lot
Minimum Lot Depth 125 feet
Front/Street Side Building Line 30 feet
Side Building Line 10 feet
Rear Building Line 25 feet
Max. Lot Coverage 30%
Max. Impervious Coverage 60%
City of Colleyville Page 2
City Council Agenda Briefing 7a
Plat Status: The property is currently platted as Lot 4, Block B, of the Legacy North
Addition.
DRC Review: The Development Review Committee (DRC) reviewed the request at their
March 18, 2024 meeting and determined the application was complete and may be
scheduled for the next available City Council meeting.
Drainage: NA
Surrounding Development: The properties to the north, south, east, and west are
zoned PUD-R and contain single-family residential development.
Public Notification: Staff mailed notices to all property owners within 500 feet as well
as any Homeowners Associations within 1,000 feet of the subject property regarding
this request. Grapevine-Colleyville ISD, where the subject property is located, was
notified per State law. Notice was published in the Fort Worth Star-Telegram as required
by State law and the Land Development Code.
Staff Recommendation: Staff recommends denial due to technical non-compliance.
Financial Impact
There is no financial impact to the City.
Recommendation
Denial
Attachments
1. Aerial Map
2. Zoning Map
3. Future Land Use Map
4. Statement of Planning Objectives
5. Site Plan
6. Notification Map
7. Notification Letter
8. Notification List
9. Resolution R-24-4930
701
606
504
6501
6516
6413
6405
6209
610
6205
408
6516
6408
6404
6513
6201
6400
6419
6402
6515
609
6229
6300
6413
6221
6510
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6301
6301
502
6509
6401
6509
6513
6509
6417
6411
6400
6225
6213
6516
6200
6213 511
6404
6204
604
6500 6501
6407
6118
6517
511
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6518 6517
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64166416
6209
6501
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6507
506
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601
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6508
612
6416
6503
6412
507 411
6406
6420
6409
6106
605613
6514
6423
813
600
603
6304
6512
611
6413
6508
6300
725
6100
6205
6504
6217
6026412
6208
501
6232
6421
6412
6205
6405
6420
6408
614
6110
615
729
6233
6511
6504
6502
608
505
503
65006525
6415
6224
6505
6512
6500
6114
6228
6524
6212
616
64216421
619
6505
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6409
6516
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6506
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6113
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6109
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1013
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6112 6105
901 6201
812 800
6117
6208
900
709
6200
713
501
509
6111
504
6116
6104
6105
704
801
6107
905
6113
6204
808
6104
500
6008
6108
6009800
809
6109
700
6109
6108
6112
508
6100
701
6116
6212
804 708
709
807 707
808 704812
811 803
804 712
711 703
708
819
830
826
822
818
814 810 806 802 718 714 710 706 702
MUSTANGTRR
E
MI
N
G
T
O
N
PKWYL E G A C Y T R
LAVACA TR BELMONTDRCAMBRIA WAYMUSTANG CT
LIBERTYCTLEGACYESTATEDREMMAS CTARCADY L NTALBOT TRCHANTAL LN HORSESHOEBNDRIDGEWOODLNTERRACE LN
LANTANACTMARIE DR
SAWYER
D
R
SHETLAND DR
LORRAINE PKBORDEAUX PKCIMMARON TRSubject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
VC24-004
803 Marie Dr
Aerial Map
701
606
504
6501
6516
6413
6405
6209
610
6205
408
6516
6408
6404
6513
6201
6400
6419
6402
6515
609
6229
6300
6413
6221
6510
6417
6301
6301
502
6509
6401
6509
6513
6509
6417
6411
6400
6225
6213
6516
6200
6213 511
6404
6204
604
6500 6501
6407
6118
6517
511
6512
6518 6517
6410
6403
6418
64166416
6209
6501
6513
6507
506
6508
6517
6504
601
6414
6520
6408
6508
612
6416
6503
6412
507 411
6406
6420
6409
6106
605613
6514
6423
813
600
603
6304
6512
611
6413
6508
6300
725
6100
6205
6504
6217
6026412
6208
501
6232
6421
6412
6205
6405
6420
6408
614
6110
615
729
6233
6511
6504
6502
608
505
503
65006525
6415
6224
6505
6512
6500
6114
6228
6524
6212
616
64216421
619
6505
509
6409
6516
6500
6506
6417
607
6409
500
6505
6213
6204
6112
6205
6212
6216
6201
6108
6208
6113
6200
6109
6209
1013
501
505
705
6112 6105
901 6201
812 800
6117
6208
900
709
6200
713
501
509
6111
504
6116
6104
6105
704
801
6107
905
6113
6204
808
6104
500
6008
6108
6009800
809
6109
700
6109
6108
6112
508
6100
701
6116
6212
804 708
709
807 707
808 704812
811 803
804 712
711 703
708
819
830
826
822
818
814 810 806 802 718 714 710 706 702
MUSTANGTRR
E
MI
N
G
T
O
N
PKWYL E G A C Y T R
LAVACA TR BELMONTDRCAMBRIA WAYMUSTANG CT
LIBERTYCTLEGACYESTATEDREMMASCTARCADY L NTALBOT TRCHANTAL LN HORSESHOEBNDRIDGEWOODLNTERRACE LN
LANTANACTMARIE DR
SAWYER
D
R
SHETLAND DR
LORRAINE PKBORDEAUX PKCIMMARON TRR-40
R-20
R-20
R-20
PUD-R PUD-R
PUD-R
PUD-R
R-20
R-20
PUD-R
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
VC24-004
803 Marie Dr
Zoning Map
701
606
504
6501
6516
6413
6405
6209
610
6205
408
6516
6408
6404
6513
6201
6400
6419
6402
6515
609
6229
6300
6413
6221
6510
6417
6301
6301
502
6509
6401
6509
6513
6509
6417
6411
6400
6225
6213
6516
6200
6213 511
6404
6204
604
6500 6501
6407
6118
6517
511
6512
6518 6517
6410
6403
6418
64166416
6209
6501
6513
6507
506
6508
6517
6504
601
6414
6520
6408
6508
612
6416
6503
6412
507 411
6406
6420
6409
6106
605613
6514
6423
813
600
603
6304
6512
611
6413
6508
6300
725
6100
6205
6504
6217
6026412
6208
501
6232
6421
6412
6205
6405
6420
6408
614
6110
615
729
6233
6511
6504
6502
608
505
503
65006525
6415
6224
6505
6512
6500
6114
6228
6524
6212
616
64216421
619
6505
509
6409
6516
6500
6506
6417
607
6409
500
6505
6213
6204
6112
6205
6212
6216
6201
6108
6208
6113
6200
6109
6209
1013
501
505
705
6112 6105
901 6201
812 800
6117
6208
900
709
6200
713
501
509
6111
504
6116
6104
6105
704
801
6107
905
6113
6204
808
6104
500
6008
6108
6009800
809
6109
700
6109
6108
6112
508
6100
701
6116
6212
804 708
709
807 707
808 704812
811 803
804 712
711 703
708
819
830
826
822
818
814 810 806 802 718 714 710 706 702
MUSTANGTRR
E
MI
N
G
T
O
N
PKWYL E G A C Y T R
LAVACA TR BELMONTDRCAMBRIA WAYMUSTANG CT
LIBERTYCTLEGACYESTATEDREMMAS CTARCADY L NTALBOT TRCHANTAL LN HORSESHOEBNDRIDGEWOODLNTERRACE LN
LANTANACTMARIE DR
SAWYER
D
R
SHETLAND DR
LORRAINE PKBORDEAUX PKCIMMARON TRResidential
Commercial
Open Space; Parks
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
VC24-004
803 Marie Dr
Future Land Use Map
680 N. Carroll Ave., Suite 100 - Southlake, TX 76092
willowtreetx.com
March 13, 2024
Colleyville City Council
100 Main Street
Colleyville, TX 76034
Re: Variance Request Statement of Objectives – Lot 4 Block B Legacy North Addition - 803 Marie Dr.
Dear Mayor and City Council,
We are writing this letter on behalf of our clients Gary and Debbie Reynolds who purchased the lot last
year and have spent the last eight months with an architect crafting the home of their dreams. While they
acknowledged and understood the restrictions with building setbacks and impervious coverages, they did
not become aware of the maximum lot coverage restrictions until the first building review was completed.
The following variance is requested for the referenced lot:
1. Variance to the current regulations to allow greater than 30% lot coverage for the house (slab area
only). Current plans show lot coverage at 36.4%.
The basis for the variance request is detailed below:
• Having building setbacks along with a maximum lot coverage restricts residents on smaller lots.
• We are already restricted on this lot by having essentially two front yard setbacks due to being on
a corner lot.
• Residents that purchase and desire to build on smaller lots may not want a two-story home which
would be required to gain the necessary square footage for the living needs if restricted by the
additional lot coverage requirement.
• The regulated building setbacks should define the maximum home size on a given lot.
We ask that you please consider our requests of the variance items listed above.
Sincerely,
Jody Alumbaugh
President
WillowTree Custom Homes
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LAVACA TR BELMONTDRCAMBRIA WAYMUSTANG CT
LIBERTYCTLEGACYESTATEDREMMAS CTARCADY L NTALBOT TRCHANTAL LN HORSESHOEBNDRIDGEWOODLNTERRACE LN
LANTANACTMARIE DR
SAWYER
D
R
SHETLAND DR
LORRAINE PKBORDEAUX PKCIMMARON TRParcels to be notified
Buffer
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
VC24-004
803 Marie Dr
Notification Map
NOTICE OF PUBLIC HEARING
«Owner_Name»
«Owner_Address»
«Owner_City» «Owner_Zip»
The City of Colleyville has scheduled public hearings concerning the below referenced request on the
following dates and location:
City Council Meeting: Tuesday, April 16, 2024 at 7:00 p.m.
3rd floor of City Hall, 100 Main Street, Colleyville, Texas
Request: Consideration of a Variance to the maximum lot coverage provisions of
Ordinance O-19-2075 on Lot 4, Block B, Legacy North Addition. The
purpose of the variance is to allow for a new house to be built that would
exceed the maximum lot coverage allowed of 30%. The house would be
built with 36% lot coverage.
Zoning Case:VC24-004
Applicant:WillowTree Custom Homes
Owner: Gary Reynolds
Location:803 Marie Dr
Property Description:Lot 4, Block B, Legacy North Addition
Present Zoning:PUD-R Planned Unit Development – Residential
This notice has been sent to all owners of real property within 500 feet of the request as such ownership
appears on the last approved tax roll and all homeowners associations within 1000 feet. Action by the City
Council serves as a final action on the request.
All interested persons are encouraged to attend the public hearing and express their opinions on the zoning
change request. If you are unable to attend, but wish to have your opinions made a part of the public record,
please submit written comments prior to the public hearing, to the address or email below:
Community Development Department
City of Colleyville
100 Main Street
Colleyville, TX 76034
Citizenletters@colleyville.com
NOTICE OF PUBLIC HEARING
The application is on file for public examination in the Community Development Department at 100 Main
Street, Colleyville, Texas 76034. A brief project description can be found online on the Agenda Packet and
Active Development Case map (please use your phone’s camera to scan QR code below):
For additional information, please contact the Community Development Department at 817.503.1050.
Please reference the zoning case number when requesting information.
Christopher Pham
Planner
1
Notify_List - Copy
Owner Name Owner City Owner Zip Situs Address
SCHEEF, CRAIG COLLEYVILLE, TX 76034 701 ARCADY LN
KNIJNENBURG, COR COLLEYVILLE, TX 76034 6402 LORRAINE PK
DYNIEWSKI, JOSH COLLEYVILLE, TX 76034 6301 LANTANA CT
THOMPSON, HAROLD D COLLEYVILLE, TX 76034 6401 LORRAINE PK
LEGACY NORTH COLLEYVILLE LLC GRAPEVINE, TX 76051
PRAKASH, ANA COLLEYVILLE, TX 76034 6213 LANTANA CT
WILLIAMSON, DAVID COLLEYVILLE, TX 76034 6403 BORDEAUX PK
NIXON, MARK COLLEYVILLE, TX 76034 6209 LANTANA CT
HALLETT, CHARLES E COLLEYVILLE, TX 76034 6504 HORSESHOE BEND
PALMER, AUBRA W COLLEYVILLE, TX 76034 6406 LORRAINE PK
GTP ACQUISITION PARTNERS II ATLANTA, GA 31139 813 MCDONWELL SCHOOL RD W
MATHEW, ARUN COLLEYVILLE, TX 76034 6304 LANTANA CT
BOUTON, TERRY L COLLEYVILLE, TX 76034 611 TERRACE LN
DURBIN, RICHARD G COLLEYVILLE, TX 76034 725 ARCADY LN
ROUILLIER, NORMAN COLLEYVILLE, TX 76034 713 ARCADY LN
BURCHETT-BAGBY LIVING TRUST COLLEYVILLE, TX 76034 6405 LORRAINE PK
BURTON, BARRY L COLLEYVILLE, TX 76034 615 TERRACE LN
WIRDZEK, TODD COLLEYVILLE, TX 76034 6500 HORSESHOE BEND
WILLIAM J AND SHELLEY R CONN FA COLLEYVILLE, TX 76034 619 TERRACE LN
DERGANC, CHRISTOPHER COLLEYVILLE, TX 76034 705 ARCADY LN
KLEIN, DONALD W COLLEYVILLE, TX 76034 721 ARCADY LN
EVANS, DAVID COLLEYVILLE, TX 76034 717 ARCADY LN
ROBERTS, KAREN COLLEYVILLE, TX 76034 6409 LORRAINE PK
GARRETT, COY E ARLINGTON, TX 76013 709 ARCADY LN
SCHNIEGENBERG, GREGORY COLLEYVILLE, TX 76034 901 LEGACY TR
COMMONWEALTH VICTORY TRUST COLLEYVILLE, TX 76034 6201 RIDGEWOOD LN
LAINE, RURI COLLEYVILLE, TX 76034 905 LEGACY TR
CHUNG, KRAMER COLLEYVILLE, TX 76034 809 LEGACY TR
JBH IRREVOCABLE ASSET TRUST ARLINGTON, TX 76003 807 MARIE DR
SOUTHERN PLACES LLC SOUTHLAKE, TX 76092 707 MARIE DR
GENZER, STEPHEN COLLEYVILLE, TX 76034 808 SAWYER DR
MENTAVLOS, MICHAEL COLLEYVILLE, TX 76034 704 SAWYER DR
STOVALL, DANITA COLLEYVILLE, TX 76034 812 SAWYER DR
ANAND, KAPIL FORT WORTH, TX 76244 811 MARIE DR
PATEL, RUPAL FREMONT, CA 94539 803 MARIE DR
CHIP ROOP IRREVOCABLE LIVING TR PIKEVILLE, KY 41502 804 SAWYER DR
TRAINOR, KAREN COLLEYVILLE, TX 76034 712 SAWYER DR
LAIRD, JOHN NORTH RICHLAND HILLS, TX 76182 711 MARIE DR
MILLER, KENNETH NORTH RICHLAND HILLS, TX 76182 703 MARIE DR
YUHAN, JOHN HURST, TX 76054 708 SAWYER DR
STALLINGS FAMILY LIMITED PARTNE SOUTHLAKE, TX 76092 830 MARIE DR
WINSTAR CONTRACTORS LP FORT WORTH, TX 76116 826 MARIE DR
GATHWAL, KRISHNA COLLEYVILLE, TX 76034 822 MARIE DR
OFF COURSE LLC SOUTHLAKE, TX 76092 818 MARIE DR
KM PROPERTIES INCORPORATED GRAPEVINE, TX 76051 814 MARIE DR
MORTON, JOHN SOUTHLAKE, TX 76092 810 MARIE DR
GARFF, WHITNEY F COLLEYVILLE, TX 76034 806 MARIE DR
AKINMURELE OLADOTUN PORTALES, NM 88130 802 MARIE DR
JOAN C HUEY REVOCABLE LIVING TR COLLEYVILLE, TX 76034 718 MARIE DR
GUERRA, ROBERT COLLEYVILLE, TX 76034 714 MARIE DR
FRENCH BEARS REVOCABLE TRUST COLLEYVILLE, TX 76034 710 MARIE DR
MOWDY, FLOYD DANIEL COLLEYVILLE, TX 76034 706 MARIE DR
BROADWAY, CATHY COLLEYVILLE, TX 76034 702 MARIE DR
REMINGTON PARK ADDITION KELLER ,TX 76244 COURTESY NOTICE
THE LEGACY DENTON ,TX 76206 COURTESY NOTICE
LAVACA TRAIL ESTATES COLLEYVILLE ,TX 76034 COURTESY NOTICE
ROSEWOOD VILLAS COLLEYVILLE ,TX 76034 COURTESY NOTICE
VILLAS OF COLLEYVILLE NORTH RICHLAND HILLS ,TX 76180 COURTESY NOTICE
KELLER ISD KELLER, TX 76248 STATE REQUIRED
WILLOWTREE CUSTOM HOMES SOUTHLAKE, TX 76092 APPLICANT
RESOLUTION R-24-4930
A RESOLUTION APPROVING A REQUEST FOR A VARIANCE TO THE
PROVISIONS OF ORDINANCE O-19-2075, SPECIFICALLY FOR LOT
COVERAGE, IN THE PUD-R PLANNED UNIT DEVELOPMENT -
RESIDENTIAL DISTRICT, FOR LOT 4, BLOCK B, LEGACY NORTH
ADDITION, LOCATED AT 803 MARIE DRIVE
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the variance to allow for the lot coverage to be 36.4
percent in the PUD-R Planned Unit Development – Residential
district located at 803 Marie Drive (the “Property”), as depicted
in Exhibit “A” hereto, is approved.
Sec. 2. THAT this Resolution shall become effective immediately upon
passage; provided that, the variance for the Property shall
become effective immediately upon the conditions stated
herein being fully satisfied.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, ON THIS THE 16TH DAY OF
APRIL 2024.
Mayor Bobby Lindamood Aye Mayor Pro Tem Callie Rigney Aye
Brandi Elder, Place 1 Aye George Bond, Place 2 Aye
Scotty Richardson, Place 3 Aye Ben Graves, Place 4 Aye
Chuck Kelley, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Bobby Lindamood
City Secretary Mayor
Attachment “A”
Attachment “B”
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 7b Agenda Date 4/16/2024 Number Resolution R-24-4931
Type Resolution
Department Community Development
Title
Consideration of a variance to lot size, lot area and lot width, on Lot 15 of the
Community Home Addition, located at 5008 Rose Street, Case VC24-005
Explanation
Reading and Public Hearing
Morton Buildings, Inc., the applicant, has submitted a request for variance to the
provisions of Section 3.24.G, Schedule of District Regulations of the Land Development
Code, specifically for the lot size (area and width) in the R-40 Single Family Residential
district. The request is to allow for a new accessory structure to be built on a property
with an existing home. The lot area is 33,776 square feet and the lot width is 125 feet.
Existing Conditions/Background: The subject property, 5008 Rose Street, resides on
Rose Street north of the intersection of Rose Street and Glade Road, and has R-40
zoning. This is an existing platted lot that is developed with a single-family home.
Requested Variance: The applicant is requesting a variance to the lot size, specifically
lot area and lot width, to allow for a new accessory structure to be constructed. The
existing R-40 zoning requires a minimum of 40,000 square feet for the lot area and 150
feet for lot width when developed with a single-family residential use. The variance
would allow for the existing lot area of 33,776 square feet and lot width of 125 feet.
Ordinance – Chapter 3 – Land Use – Section 3.24.G Schedule of District Regulations
The minimum standards for the R-40 zoning district are as follows:
Minimum Lot Size 40,000 square feet
Minimum Lot Width 150 feet
Minimum Lot Depth 150 feet
Front Building Line 40 feet
Side Building Line 15 feet
Rear Building Line 25 feet
Max. Lot Coverage 20%
Max. Impervious Coverage 50%
Plat Status: The property is currently platted as Lot 15 of the Community
Home Addition.
City of Colleyville Page 2
City Council Agenda Briefing 7b
DRC Review: The Development Review Committee (DRC) reviewed the request at their
March 18, 2024 meeting and determined the application was complete and may
be scheduled for the next available City Council meeting.
Drainage: N/A
Surrounding Development: The properties to the north, south, east, and west
are zoned R-40 Single Family Residential district and are improved with single-
family residential homes.
Public Notification: Staff mailed notices to all property owners within 500 feet as well
as any Homeowners Associations within 1,000 feet of the subject property
regarding this request. Grapevine-Colleyville ISD, where the subject property is
located, was notified per State law. Notice was published in the Fort Worth Star-
Telegram as required by State law and the Land Development Code.
Staff Recommendation: Staff recommends denial due to technical non-compliance.
Financial Impact
There is no financial impact to the City.
Recommendation
Denial
Attachments
1.Aerial Map
2.Zoning Map
3.Future Land Use Map
4.Statement of Planning Objectives
5.Site Plan
6.Grading-Drainage Plan
7.Notification Map
8.Notification Letter
9.Notification List
10.Resolution R-24-4931
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GLADE R DBLUEBONNET DRSTAFFORD DRMANNING DRCHERRY LN
BEHRENSRDROSE STSubject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
VC24-005
5008 Rose St
Aerial Map
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GLADE R DBLUEBONNET DRSTAFFORD DRMANNING DRCHERRY LN
BEHRENSRDROSE STR-20
PUD-R
R-30
R-20R-20
R-40
R-20
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
VC24-005
5008 Rose St
Zoning Map
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GLADE R DBLUEBONNET DRSTAFFORD DRMANNING DRCHERRY LN
BEHRENSRDROSE STResidential
Open Space; Parks
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
VC24-005
5008 Rose St
Future Land Use Map
Lane Property 5008 Rose St, Colleyville
Purpose for variance request.
Requesting variance to the lot size to allow 3for accessory building.
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GLADE R DBLUEBONNET DRSTAFFORD DRMANNING DRCHERRY LN
BEHRENSRDROSE STParcels to be notified
Buffer
Subject Property
DISCLAIMER:
This map and information contained in it were
developed exclusively for use by the City of Colleyville.
Any use or reliance on this map by anyone else is
at that party's risk and without liability to the
City of Colleyville, its officials or employees for any
discrepancies, errors, or variances which may exist.
VC24-005
5008 Rose St
Notification Map
NOTICE OF PUBLIC HEARING
«Owner_Name»
«Owner_Address»
«Owner_City» «Owner_Zip»
The City of Colleyville has scheduled public hearings concerning the below referenced request on the
following dates and location:
City Council Meeting: Tuesday, April 16, 2024 at 7:00 p.m.
3rd floor of City Hall, 100 Main Street, Colleyville, Texas
Request: Consideration of a Variance to lot size on Lot 15 of the Community
Home Addition. The purpose of the variance is to allow for an accessory
building. The size of the lot does not comply with the minimum area or
width regulations of the R-40 Single Family Residential zoning district.
Zoning Case:VC24-005
Applicant:Morton Buildings, Inc
Owner: Ronnie and Kristi Lane Revocable Trust
Location:5008 Rose St
Property Description:Lot 15, of the Community Home Addition
Present Zoning:R-40, Single Family Residential
This notice has been sent to all owners of real property within 500 feet of the request as such ownership
appears on the last approved tax roll and all homeowners associations within 1000 feet. Action by the City Council serves as a final action on the request.
All interested persons are encouraged to attend the public hearing and express their opinions on the zoning
change request. If you are unable to attend, but wish to have your opinions made a part of the public record,
please submit written comments prior to the public hearing, to the address or email below:
Community Development Department
City of Colleyville
100 Main Street
Colleyville, TX 76034
Citizenletters@colleyville.com
NOTICE OF PUBLIC HEARING
The application is on file for public examination in the Community Development Department at 100 Main
Street, Colleyville, Texas 76034. A brief project description can be found online on the Agenda Packet and
Active Development Case map (please use your phone’s camera to scan QR code below):
For additional information, please contact the Community Development Department at 817.503.1050.
Please reference the zoning case number when requesting information.
Christopher Pham
Planner
1
Notify_List - Copy
Owner Name Owner City Owner Zip Situs Address
BABIN, CHRISTOPHER COLLEYVILLE, TX 76034 1504 GLADE RD
BEDDOE, MATTHEW COLLEYVILLE, TX 76034 5019 BLUEBONNET DR
COLLEYVILLE, CITY OF COLLEYVILLE, TX 76034 1416 GLADE RD
WINTERS, DAN L COLLEYVILLE, TX 76034 5013 ROSE ST
WINSWORTH, LLOYD A SANTA ROSA, CA 95405 4900 STAFFORD DR
HERRON, DAVID COLLEYVILLE, TX 76034 5105 ROSE ST
WILLIAMS, LACI COLLEYVILLE, TX 76034 5012 ROSE ST
ALBERT, JOHN M COLLEYVILLE, TX 76034 5004 ROSE ST
SMITH, RICHARD COLLEYVILLE, TX 76034 4901 MANNING DR
GRIFFIN, JOHN COLLEYVILLE, TX 76034 1500 GLADE RD
STEWART, LARRY R COLLEYVILLE, TX 76034 5009 ROSE ST
MOORE, MELISSA COLLEYVILLE, TX 76034 5013 BLUEBONNET DR
LUCKHORN CAPITAL LLC COLLEYVILLE, TX 76034 4901 STAFFORD DR
STEWART, CONNIE COLLEYVILLE, TX 76034 5100 ROSE ST
FORDYCE, MARK COLLEYVILLE, TX 76034 5101 ROSE ST
BONNIE STANFIELD TRUST MC KINNEY, TX 75069 5009 BLUEBONNET DR
HERRING, CANDY COLLEYVILLE, TX 76034 1600 GLADE RD
GARDNER, JACKIE COLLEYVILLE, TX 76034 5017 BLUEBONNET DR
NGUYEN, HAI COLLEYVILLE, TX 76034 4916 BEHRENS RD
BONNIE STANFIELD TRUST FORT WORTH, TX 76102 5005 BLUEBONNET DR
DAVID AND KECIA MALDONADO REVOC COLLEYVILLE, TX 76034 1701 GLADE RD
BACA, CHAD COLLEYVILLE, TX 76034 5005 ROSE ST
ROBERT SALTER FAMILY LP FORT WORTH, TX 76102 5011 BLUEBONNET DR
STEWART, LARRY COLLEYVILLE, TX 76034 5016 ROSE ST
BAUM, DANIEL COLLEYVILLE, TX 76034 1604 GLADE RD
RONNIE AND KRISTI LANE REVOCABL COLLEYVILLE, TX 76034 5008 ROSE ST
TRAVIS, COLIN COLLEYVILLE, TX 76034 1609 CHERRY LN
DUCIC, YADRANKO COLLEYVILLE, TX 76034 1700 GLADE RD
DONEPUDI, SREECHANDRA COLLEYVILLE, TX 76034 1501 CHERRY LN
STEWART, LARRY COLLEYVILLE, TX 76034 1509 CHERRY LN
MADAR, ALEXANDER COLLEYVILLE, TX 76034 1505 CHERRY LN
WINSWORTH, LLOYD A SANTA ROSA, CA 95405 4900 MANNING DR
COURON, SUSAN COLLEYVILLE, TX 76034 5108 ROSE ST
CLARK, HARRY P COLLEYVILLE, TX 76034 5104 ROSE ST
CHELSEA PARK ADDITION COLLEYVILLE ,TX 76034 COURTESY NOTICE
BRIDGES AT RIVERWALK ADDITION COLLEYVILLE ,TX 76034 COURTESY NOTICE
PRESERVATION COPPELL ,TX 75019 COURTESY NOTICE
GRAPEVINE COLLEYVILLE ISD GRAPEVINE, TX 76051 STATE REQUIRED
MORTON BUILDERS, INC.MORTON, IL 61550 APPLICANT
RESOLUTION R-24-4931
A RESOLUTION APPROVING A REQUEST FOR A VARIANCE TO THE
PROVISIONS OF SECTION 3.24.G SCHEDULE OF DISTRICT
REGULATIONS OF THE LAND DEVELOPMENT CODE, SPECIFICALLY
FOR LOT AREA AND LOT WIDTH, IN THE R-40 SINGLE FAMILY
RESIDENTIAL DISTRICT, FOR LOT 15, COMMUNITY HOME
ADDITION, LOCATED AT 5008 ROSE STREET
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the variance to allow for the lot area to be 33,776 square
feet and the lot width to be 125 feet in the R-40 Single Family
Residential district located at 5008 Rose Street (the “Property”),
as depicted in Exhibit “A” hereto, is approved.
Sec. 2. THAT this Resolution shall become effective immediately upon
passage; provided that, the variance for the Property shall
become effective immediately upon the conditions stated herein
being fully satisfied.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, ON THIS THE 16TH DAY OF
APRIL 2024.
Mayor Bobby Lindamood Aye Mayor Pro Tem Callie Rigney Aye
Brandi Elder, Place 1 Aye George Bond, Place 2 Aye
Scotty Richardson, Place 3 Aye Ben Graves, Place 4 Aye
Chuck Kelley, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Bobby Lindamood
City Secretary Mayor
Attachment “A”
Attachment “B”
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 8a Agenda Date 4/16/2024 Number Resolution R-24-4926
Type Resolution
Department City Council
Title
Consideration of a variance to lot size, side yard setback, maximum lot coverage, and
maximum impervious coverage on Lot 3, Block 19, of Woodland Hills at Colleyville,
located at 3401 Middleton Way, Case VC24-003
Explanation
Reading and Public Hearing
THE ITEM WAS TABLED FROM THE APRIL 2, 2024 MEETING.
Strong Rock Landscaping, the applicant, has submitted a request for a variance to the
provisions of Section 3.24.G Schedule of District Regulations of the Land Development
Code, specifically to lot size (area, width, and depth), lot coverage, side yard setback,
and impervious coverage in the RD Two-Family Residential zoning district. The request
is to allow for a new patio cover to be built within the required side yard setback and to
allow for the site to exceed the maximum allowable lot and impervious coverage to
allow for additional concrete and turf to be added in the backyard.
Existing Conditions/Background: The subject property, 3401 Middleton Way, has RD
zoning and is located east of the intersection of Cheek-Sparger and Pembrooke Road
West. The subject property is generally located northeast of the intersection of Cheek-
Sparger Road and Martin Parkway, and is developed with a single-family residence built
in 1988.
Requested Variance: The applicant is requesting a variance to the lot size (area,
width, and depth), allowable maximum lot coverage, side yard setback, and maximum
impervious coverage to allow for a new patio cover to be built and to add additional turf
and concrete in the backyard. The patio cover would be placed within the required 10
foot side yard setback. Additionally, the lot does not conform to the lot size, lot setback,
and lot and impervious coverage requirements of the R-20 zoning district standards,
and as such would require variances to permit new construction.
Section 3.14 RD - Two-Family Residential District
F. Single-Family Residential Uses – When a property with RD zoning is developed
with a single-family residential use, the property shall conform to the standards of the
R-20 Single Family Residential zoning district.
City of Colleyville Page 2
City Council Agenda Briefing 8a
Minimum Lot Size 20,000 square feet 9,689 square feet
Minimum Lot Width 100 feet 85 feet
Minimum Lot Depth 125 feet 115 feet
Front/Street Side Building Line 30 feet
Side Building Line 10 feet 6 feet
Rear Building Line 25 feet
Max. Lot Coverage 30% ~41%
Max. Impervious Coverage 60% ~79%
Analysis: Properties developed for a single-family use in the RD zoning district must
conform to R-20 Single Family Residential standards. The lot fails to meet the lot size
requirements of R-20 and requires a variance to allow for new construction. The
proposed cover would be attached to the house and made integral to the home. The
cover would extend into the required side yard setback and be placed 6 feet away from
the side property line. The lot is currently at 66.56% impervious coverage and the new
patio cover, turf, and concrete would place the lot at approximately 79% impervious
coverage.
Plat Status: The property is currently platted as Lot 3, Block 19, of the Woodland Hills
Addition.
DRC Review: The Development Review Committee (DRC) reviewed the request at their
March 18, 2024 meeting and offered the following comments to the applicant.
1. Encroachment agreement is required to encroach into existing 5' drainage and
utility easement.
2. Typically, vertical improvements are not recommended for approval by staff, but
final approval is determined by the Public Works Director.
Drainage: NA
Surrounding Development: The properties to the north, east, and west are zoned RD
and contain single-family residential development. Cheek-Sparger Road is located to the
south.
Public Notification: Staff mailed notices to all property owners within 500 feet as well
as any Homeowners Associations within 1,000 feet of the subject property regarding
this request. Grapevine-Colleyville ISD, where the subject property is located, was
notified per State law. Notice was published in the Fort Worth Star-Telegram as required
by State law and the Land Development Code.
Staff Recommendation: Staff recommends denial due to technical non-compliance.
Financial Impact
There is no financial impact to the City.
City of Colleyville Page 3
City Council Agenda Briefing 8a
Recommendation
Denial
Attachments
1. Request to Table
2. Aerial Map
3. Zoning Map
4. Future Land Use Map
5. Statement of Planning Objectives
6. Site Plan
7. Attached Patio Cover
8. Pergola Exhibits
9. Site Plan Concrete and turf
10. Notification Letter
11. Notification Map
12. Notification List
13. Resolution R-24-4926
From:Strong Rock Landscaping & Outdoors
To:Christopher Pham
Subject:Re: 3401 Middleton Way Variance Requests
Date:Monday, March 25, 2024 1:31:29 PM
Attachments:image001.png
Hello Chris,
Can you please reschedule our variance request for the April 16th city council meeting please.
Thank you
Strong Rock Landscaping & Outdoors
Isaac Garcia (214) 684-6288
3401 Middleton way Statement of Objectives
• Concrete will slab along the East side of the house but not attached to the foundation (1ft
separation)
• Concrete slab under the new pergola area on the back of the house connected to the
existing sidewalk around the pool
• Turf install along the back part of the yard closest to the brick fence (12x39)
All concrete will be sloped to properly to the drain
• All concrete will be sloped to properly to the the drains
• All drains will be upgraded to accommodate all the new upgrades
Several other houses in the vicinity also fully cover the backyard
Statement of Planning Objectives for 3401 Middleton way
- The pergola will be built more than 6ft from perimeter fences
- Pergola height 8ft tall at maximum point
- Similar pergola has been built on the same street
- Pergola will be built with natural cedar
- Pergola will not be attached to the house structurally
Houses in the neighborhood with pergolas:
Belng Lol 5, Block 19, AMENDING PLAT OF WOODLAND HILLS, SIXTH
FlLlNG, on Addition ln Tqrrqni counly, Texos, qccordlng lo lhe Mqp or
Plot lhereof, recorded in Volume 588-181, Pog€ 65, Plol Records,
Torronl counly, Taxos'
o r/2' RoD FOUXD
@ 1/2' RoD sET
o 5,/E ROD FOUND
8'x' FouND,/sEl
E 5,/8. RoD FoUND
f ooa rrl rouxo
- FENCE POSTu FoR coRNER
..- CONTROLLINOUT xoNUMENT
^" t[*',r,or....
-- POOLtsL EoutPyENr
rE ]mNsFoRuER
I COLUMN
. POWER POLE
. UNDERGROUND- ELEcrRtc
a OVERHEAD. ErISTRIC
----oHP-
OYERHEAD ELECTRIC
POWER
-oEs-OVERHEAD ETICTRIC
SERVICE_o-
CHAIN LINK
wooD FENCE 0.5'I wlDE TYPICAL
I| -ru-I IRON FENCE
I| -x-I BARBED WRE
I|
-
LJ-I ooueLE srosoI wooD FENCE
I
II EDGE OF ASPHALTl^I socr or onlveLI r:r-,.,1..--.raI coxcnfis
COVERED AREA
15'
TRINITY
RIYER
AUTHORITY
& WATER
LINE--EsMT.
CHEEK.SPARGER
50'R"0.w"
0.6'
ON l,?u-*" -
5, DRAINAGE &
UTILITY ESMT.
LOT
4
oq
rr)
=
@|r)
(oo
lrJ
6|n
LOT
2
0.1 '
, BL
, N>:
NOTE! PROPERTY SUBJECT TO TERMS,
CONDIIIONS, AND EASEMENTS
INTAINFD IN INSTRUUENTS RECORDED IN
NOTES:
NOTE. BEARINGS, EASEMENTS AND BUILDINO LINES ARE BY RECORDED PLAT UNLESS
OTHERWISE NOTED.
FLOOD NOTE: Aocordlng lo the F.|.R.M. No. itE459C0250K, lhl3 Proporly do.s ll.
lh Zono X ond DOES NOT lto wllhln lh€ 100 y.or flood zono.
Gate
3401 Middleton Way Pergola Exhibits
- The Red Line shows where the pergola will be attached to the house
Belng Lol 5, Block 19, AMENDING PLAT OF WOODLAND HILLS, SIXTH
FlLlNG, on Addition ln Tqrrqni counly, Texos, qccordlng lo lhe Mqp or
Plot lhereof, recorded in Volume 588-181, Pog€ 65, Plol Records,
Torronl counly, Taxos'
o r/2' RoD FOUXD
@ 1/2' RoD sET
o 5,/E ROD FOUND
8'x' FouND,/sEl
E 5,/8. RoD FoUND
f ooa rrl rouxo
- FENCE POSTu FoR coRNER
..- CONTROLLINOUT xoNUMENT
^" t[*',r,or....
-- POOLtsL EoutPyENr
rE ]mNsFoRuER
I COLUMN
. POWER POLE
. UNDERGROUND- ELEcrRtc
a OVERHEAD. ErISTRIC
----oHP-
OYERHEAD ELECTRIC
POWER
-oEs-OVERHEAD ETICTRIC
SERVICE_o-
CHAIN LINK
wooD FENCE 0.5'I wlDE TYPICAL
I| -ru-I IRON FENCE
I| -x-I BARBED WRE
I|
-
LJ-I ooueLE srosoI wooD FENCE
I
II EDGE OF ASPHALTl^I socr or onlveLI r:r-,.,1..--.raI coxcnfis
COVERED AREA
15'
TRINITY
RIYER
AUTHORITY
& WATER
LINE--EsMT.
CHEEK.SPARGER
50'R"0.w"
0.6'
ON l,?u-*" -
5, DRAINAGE &
UTILITY ESMT.
LOT
4
oq
rr)
=
@|r)
(oo
lrJ
6|n
LOT
2
0.1 '
, BL
, N>:
NOTE! PROPERTY SUBJECT TO TERMS,
CONDIIIONS, AND EASEMENTS
INTAINFD IN INSTRUUENTS RECORDED IN
NOTES:
NOTE. BEARINGS, EASEMENTS AND BUILDINO LINES ARE BY RECORDED PLAT UNLESS
OTHERWISE NOTED.
FLOOD NOTE: Aocordlng lo the F.|.R.M. No. itE459C0250K, lhl3 Proporly do.s ll.
lh Zono X ond DOES NOT lto wllhln lh€ 100 y.or flood zono.
Gate
NOTICE OF PUBLIC HEARING
«Owner_Name»
«Owner_Address»
«Owner_City» «Owner_Zip»
The City of Colleyville has scheduled public hearings concerning the below referenced request on the
following dates and location:
City Council Meeting: Tuesday, April 2, 2024 at 7:00 p.m.
3rd floor of City Hall, 100 Main Street, Colleyville, Texas
Request: Consideration of a Variance to lot size, side yard setbacks, and maximum
impervious coverage on Lot 3, Block 19, of Woodland Hills at
Colleyville. The purpose of the variance is to allow for an attached patio
cover to be built within the required side yard setback and concrete and
turf to be added to the backyard which would exceed the allowable 60%
impervious coverage. The size of the lot does not comply with the
minimum area, width, or depth regulations.
Zoning Case:VC24-003
Applicant:Strong Rock Landscaping
Owner: Eleazar Mendoza
Location:3401 Middleton Way
Property Description:Lot 3, Block 9, Woodland Hills at Colleyville
Present Zoning:RD Two-Family Residential
This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Action by the City Council serves as a final action on the request.
All interested persons are encouraged to attend the public hearing and express their opinions on the zoning
change request. If you are unable to attend, but wish to have your opinions made a part of the public record,
please submit written comments prior to the public hearing, to the address or email below:
Community Development Department
City of Colleyville
100 Main Street
Colleyville, TX 76034
Citizenletters@colleyville.com
NOTICE OF PUBLIC HEARING
The application is on file for public examination in the Community Development Department at 100 Main
Street, Colleyville, Texas 76034. A brief project description can be found online on the Agenda Packet and
Active Development Case map (please use your phone’s camera to scan QR code below):
For additional information, please contact the Community Development Department at 817.503.1050.
Please reference the zoning case number when requesting information.
Christopher Pham
Planner
1
Notify_List - Copy
Owner Name Owner City Owner Zip Situs Address
EAST, DANNY GILBERT COLLEYVILLE, TX 76034 4000 PEMBROOKE PKWY W
FISHER, GERALD COLLEYVILLE, TX 76034 3401 LANGLEY HILL LN
SAVOIE, JOSEPH COLLEYVILLE, TX 76034 3905 MARTIN PKWY
GRUMMER, ROGER H COLLEYVILLE, TX 76034 3305 LANGLEY HILL LN
ORANGE SHARK 13 REVOCABLE TRUST COLLEYVILLE, TX 75234 3300 MIDDLETON WAY
WALLACE, JOHN D COLLEYVILLE, TX 76034 3304 LANGLEY HILL LN
HUBNIK, MELODY A COLLEYVILLE, TX 76034 3302 LANGLEY HILL LN
MONTGOMERY, GREG COLLEYVILLE, TX 76034 3302 MIDDLETON WAY
DO, KATHY REDMOND, WA 98052 3404 MIDDLETON WAY
JONES, PATRICK F COLLEYVILLE, TX 76034 3407 BOWDEN HILL LN N
GALANTE, WENDY COLLEYVILLE, TX 76034 3406 MIDDLETON WAY
BEALS, ENELL COLLEYVILLE, TX 76034 3405 BOWDEN HILL LN N
NOVAK, DAVID COLLEYVILLE, TX 76034 3403 LANGLEY HILL LN
CANTU, GARY COLLEYVILLE, TX 76034 3410 MIDDLETON WAY
MOSS, JAMES R COLLEYVILLE, TX 76034 3901 MARTIN PKWY
JONES, PAUL COLLEYVILLE, TX 76034 3303 BOWDEN HILL LN N
BURSON, BONNIE BETH COLLEYVILLE, TX 76034 3407 LANGLEY HILL LN
BARSALLO, CESAR J COLLEYVILLE, TX 76034 3403 MIDDLETON WAY
DEVITO, HELEN MARIE EST COLLEYVILLE, TX 76034 3402 MIDDLETON WAY
BAILEY, MARY H COLLEYVILLE, TX 76034 3303 LANGLEY HILL LN
FANNIN, WILLIAM P COLLEYVILLE, TX 76034 3403 BOWDEN HILL LN N
SULAK, DEBORAH COLLEYVILLE, TX 76034 3301 MIDDLETON WAY
JOHNSON, LARRY B COLLEYVILLE, TX 76034 3408 LANGLEY HILL LN
GREER, BRADLEY COLLEYVILLE, TX 76034 3404 LANGLEY HILL LN
MILLER, RONALD JAKE COLLEYVILLE, TX 76034 3409 LANGLEY HILL LN
BRUTON, MELANIE M COLLEYVILLE, TX 76034 3303 MIDDLETON WAY
PAZIK, CYNTHIA COLLEYVILLE, TX 76034 3402 LANGLEY HILL LN
LEMERE, DEBORAH COLLEYVILLE, TX 76034 3902 PEMBROOKE PKWY W
BILL AND MARY OTTO FAMILY TRUST COLLEYVILLE, TX 76034 3412 MIDDLETON WAY
BALLARD, CHRISTOPHER L ETAL COLLEYVILLE, TX 76034 3305 BOWDEN HILL LN N
HAKES, DANA COLLEYVILLE, TX 76034 3904 PEMBROOKE PKWY W
BATES, STEPHEN COLLEYVILLE, TX 76034 3411 LANGLEY HILL LN
SILVERMAN, DONALD DALLAS, TX 75261 3411 MIDDLETON WAY
LETHCOE, CHERRY COLLEYVILLE, TX 76034 3908 PEMBROOKE PKWY W
LEE, WEI JEN COLLEYVILLE, TX 76034 3903 MARTIN PKWY
DAVIS, KELLY COLLEYVILLE, TX 76034 3409 MIDDLETON WAY
SANCHEZ, MARIO A COLLEYVILLE, TX 76034 3400 MIDDLETON WAY
IXANOV, RUSTEM COLLEYVILLE, TX 76034 3301 LANGLEY HILL LN
MENDOZA, ELEAZAR COLLEYVILLE, TX 76034 3401 MIDDLETON WAY
CABLE, RYAN COLLEYVILLE, TX 76034 3405 LANGLEY HILL LN
BARNA, MARY ANN COLLEYVILLE, TX 76034 3406 LANGLEY HILL LN
SHELTON, MELANIE COLLEYVILLE, TX 76034 3400 LANGLEY HILL LN
BEVERS, KELLY COLLEYVILLE, TX 76034 3300 LANGLEY HILL LN
HABAS, ANDREW COLLEYVILLE, TX 76034 3907 MARTIN PKWY
BESSINGER, STANLEY COLLEYVILLE, TX 76034 3407 MIDDLETON WAY
MCCARTNEY, CAMERON COLLEYVILLE, TX 76034 3405 MIDDLETON WAY
AYERS, CRAIG W COLLEYVILLE, TX 76034 3408 MIDDLETON WAY
CALDWELL, CARLA COLLEYVILLE, TX 76034 3401 BOWDEN HILL LN N
ZIEGLER, DAVID C COLLEYVILLE, TX 76034 3410 LANGLEY HILL LN
GRATZKE, MARY KATHRYN COLLEYVILLE, TX 76034 3906 PEMBROOKE PKWY W
CARLISLE, ROBERT COLLEYVILLE, TX 76034 3900 PEMBROOKE PKWY W
ROBERTSON, JULIE J COLLEYVILLE, TX 76034 3301 BOWDEN HILL LN N
STOVALL, SCOTT COLLEYVILLE, TX 76034 3905 BOWDEN HILL LN E
RICKS, BRITTNEY COLLEYVILLE, TX 76034 3903 BOWDEN HILL LN E
YU, CHIAO-CHIN MARK COLLEYVILLE, TX 76034 3901 BOWDEN HILL LN E
WOODLAND HILLS (COLLEYVILLE)COLLEYVILLE ,TX 76034 COURTESY NOTICE
CREEKSIDE COPPELL ,TX 75019 COURTESY NOTICE
GRAPEVINE COLLEYVILLE ISD GRAPEVINE, TX 76051 STATE REQUIRED
Strongrock Landscaping McKinney, TX 75071
RESOLUTION R-24-4926
A RESOLUTION APPROVING A REQUEST FOR A VARIANCE TO
SECTION 3.24.G, SCHEDULE OF DISTRICT REGULATIONS OF THE
LAND DEVELOPMENT CODE, SPECIFICALLY FOR LOT AREA, LOT
WIDTH, LOT DEPTH, LOT COVERAGE, SIDE YARD SETBACK, AND
IMPERVIOUS COVERAGE IN THE RD TWO-FAMILY RESIDENTIAL
DISTRICT, FOR LOT 3, BLOCK 19, WOODLAND HILLS ADDITION,
LOCATED AT 3401 MIDDLETON WAY
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the variance to allow for the lot area to be approximately
9,689 square feet, the lot width to be 85 feet, the lot depth to
be 115 feet, the impervious coverage to be 79 percent, the lot
coverage to be 41 percent, and to allow for an attached patio
cover with a side yard setback of 6 feet in the RD Two-Family
Residential district located at 3401 Middleton Way (the
“Property”), as depicted in Exhibit “A” hereto, is approved.
Sec. 2. THAT this Resolution shall become effective immediately upon
passage; provided that, the variance for the Property shall
become effective immediately upon the conditions stated herein
being fully satisfied.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, ON THIS THE 16TH DAY OF
APRIL 2024.
Mayor Bobby Lindamood Aye Mayor Pro Tem Callie Rigney Aye
Brandi Elder, Place 1 Aye George Bond, Place 2 Aye
Scotty Richardson, Place 3 Aye Ben Graves, Place 4 Aye
Chuck Kelley, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Bobby Lindamood
City Secretary Mayor
Attachment “A”
Attachment “B”
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number Agenda Date 4/16/2024
Type Report
Department City Secretary
Title
Colleyville Library Board Minutes - December 11, 2023
Planning and Zoning Commission Minutes - March 11, 2024
Planning and Zoning Commission Worksession Minutes - March 25, 2024
Attachments
1. Colleyville Library Board Minutes - December 11, 2023
2. Planning and Zoning Commission Minutes - March 11, 2024
3. Planning and Zoning Commission Worksession Minutes - March 25, 2024
City of Colleyville Page 1
CITY OF COLLEYVILLE
COLLEYVILLE LIBRARY BOARD
MINUTES
110 Main Street, Colleyville, Texas, 76034
MONDAY, DECEMBER 11, 2023 – 6:00 PM
1. CALL TO ORDER
Chair Molly Skinner called the meeting of the Colleyville Library Board to order at
6:05 p.m.
Present: Chair Molly Skinner, and Board members: Wanda Cotter, Kay Newton, Joy
Fulton Lee, Al Cain, and Merry Graves. City staff: Library Director Mary Rodne and
Library Community Events Coordinator Maria Hoefke.
Absent: Gary McPherson, Joseph Stout, Joan Roberts, Susan Baum, Denise Light.
2. APPROVAL OF MINUTES
October 9, 2023
A motion was made by Kay Newton and seconded by Al Cain to approve the October
9, 2023 minutes. The motion was approved unanimously.
3. REGULAR AGENDA ITEMS
3a Introduction of new Colleyville Library Board Members
Board Chair Molly Skinner asked the members to introduce themselves as two new
Board members were added to this year's roster, Al Cain and Susan Baum. The
memberships of Board members Kay Newton, Wanda Cotter and Alternate 1
member Joseph Stout had been renewed.
3b Election of Chair and Vice Chair
Board members discussed nominations for the upcoming year. A motion was made
by Wanda Cotter to have Molly Skinner continue as Chairman of the Colleyville
Library Board. The motion was seconded by Kay Newton. Kay Newton nominated
Joy Fulton Lee as Vice-Chair. The motion was seconded by Molly Skinner. The
nominations were approved, as presented, with a unanimous vote.
Colleyville Library Board Minutes December 11, 2023
City of Colleyville Page 2
3c Review Colleyville Library Board Bylaws
Director Rodne stated that Library Board Bylaws were included, annually, for
member review. Rodne reminded the Board of the importance of adhering to
meeting attendance guidelines and described the general frequency of Library Board
meetings.
3d Discussion of Items for Future Agendas
Library Board member Wanda Cotter asked if something could be done to honor
former Library Board member Pat Jones for her years of service to the Board and
the Library. Director Rodne stated that Pat Jones had been a member almost from
the start and was one of the original members of a community group to start the
formation of a Library in Colleyville. Rodne said she would inquire with the City
Secretary's Office as to what the Library Board could do to honor Pat Jones' service.
4. REPORTS
4a Librarian's Report
A. Monthly Statistics
Director Rodne stated that the Library is doing very well. Statistics were up in many
areas, said Rodne, however people visiting the Library is less than last year due to
high voter turnout last year. Additionally when voting is no longer at the Library it
will take down the gate count. However, Rodne stated program attendance and
computer usage are up. Library card sign-up fluctuates as some months are higher
than others. Circulation numbers are up one percent overall and Rodne said the
cloudlibrary usage is still strong with downloads up nine percent.
Board members stated they were impressed with cloudlibrary and the ability to read
the Dallas newspaper and magazines digitally on a daily basis. Rodne said the
Library has renewed PressReader and is considering supplementing the Library's
magazine collection with Flipster, another online service. Also, Consumer Reports
was previously provided by the State Library and has since been dropped and the
Library is considering adding an online subscription for the publication. Board
members also asked about the Fort Worth Star Telegram. Rodne stated it currently
is provided by the Library through Newsbank, an online database which also carries
many smaller newspapers around the country.
Colleyville Library Board Minutes December 11, 2023
City of Colleyville Page 3
Additionally, Rodne said the Library volunteer hours are lower as compared to the
summer without the National Charity League volunteers. However, the Library had
166 total number of volunteer hours with 49 volunteers.
B. Donations
Rodne said the Library received $3,134.61 from the Friends of the Library. With
those funds, the Library purchased eight additional iPads. Rodne said the Library
had four iPads, and now with this purchase, there is enough for a class. Rodne added
the Library also purchased seven Dash Bots, used for coding in STEAM programming
and Library activities throughout the year.
Board member Cain asked if the Library had considered hosting a class on how to
use eReaders or databases, specifically for seniors. Rodne said the Library currently
holds a monthly class for that purpose. Additionally, any of the Librarians would be
able to assist at any time with digital devices.
C. Library Programs
Rodne reported that the Library's adult services department hosted 15 programs in
October with 48 in attendance. In November, adult services presented 13 programs
and 64 attended. Those programs included volunteer training, Medicare seminars,
Intro to eBooks, Teen Book Club, Books 'n Brunch, Late Edition, Keeping it Real, Get
Crafty, Wild about Watercolor, and Craft and Chat.
In Youth Services, 56 programs were held with 1,519 people in attendance. Those
programs include Preschool Pals, Budding Bookworms, Little Tweets as well has
Homeschool and Bounce Time classes which continue to flourish.
In October, Rodne said the Library hosted a Fall StoryWalk®, Meowl-o-Ween, with
471 participants. In November, Youth Services hosted 39 programs with 744 in
attendance. During Thanksgiving week, The Library hosted a special story time,
family movie, and celebrated the Library's 20th anniversary with cupcakes, and
displayed Library show boards in the Colleyville Room.
In December, Rodne said the Library launched its current StoryWalk®, Snowmen’s
12 Nights of Christmas, on The Plaza, as well as a scavenger hunt to earn an
additional plush prize. Additionally, elves Buddy and Holly will visit in Youth Services.
The week of Christmas, the Library will host Story Time with Mrs. Claus, and a sweet
celebration with a special magic show along with treats for children in attendance.
A local children's author will be visiting and reading her book, The Merry Christmas
Mittens, to children, as well as answer questions and have a book signing. Youth
Colleyville Library Board Minutes December 11, 2023
City of Colleyville Page 4
Services will also host a family movie. Additionally, the adult and teen book clubs
will host their holiday parties.
Rodne also said one of the youth services staff will be retiring on December 28th.
She has been a member of the staff since 2011 when the Library expanded to the
second floor for youth services. Additionally, one of the Library clerks has also left
for a full-time position in the City of Arlington.
Rodne continued, on January 8th, the Library will launch its Winter Reading Program
with regular programming beginning on January 16th. This year's theme is Read
Together, and Rodne said the Library is awaiting permission from the illustrator to
use the graphics. The graphic includes the books and likeness of the Little Blue Truck
series.
4b Friends of the Colleyville Public Library Report
Friends of the Library President Merry Graves reported that the group is continuing
to sort donated books and supply the Friends of the Library Book Sale shelves with
replenished materials. Graves added the Library had asked for funds from the
Friends to purchase additional Dash Bots and iPads for program use and the Friends
were happy to be able to do so. Graves said the Friends had a small book sale in the
Colleyville Room at the beginning of December and raised $285 despite rain and the
Library front doors blocked due to repairs to the fountain in the loggia. Visitors to
the Library used the Staff door off the parking lot to enter and leave the building.
Part of the funds raised were due to the donation by the City of a $35 gift card which
was used by the Friends in a raffle as an additional incentive for book buyers.
4c Colleyville Public Library Foundation Report
There was no member of the Library Foundation present. Director Rodne stated the
group did well at its 20th Anniversary Celebration in October, receiving nearly
$30,000 in donations. Catering for the event was donated and provided by Market
Street, Colleyville. Chair Molly Skinner was complimentary of the speaker, food, and
event.
5. ADJOURNMENT
A motion was made by Kay Newton and seconded by Wanda Cotter to adjourn the
meeting of the Colleyville Library Board at 6:30 p.m. The motion was approved
unanimously.
Colleyville Library Board Minutes December 11, 2023
City of Colleyville Page 5
APPROVED BY A VOTE OF 8 AYES, 0 NAYS, ON THIS THE 8TH DAY OF A PRIL 2024.
The minutes taken and prepared by:
Maria Hoefke
Library Community Events Coordinator
City of Colleyville Page 1
CITY OF COLLEYVILLE
PLANNING AND ZONING
COMMISSION MINUTES
100 Main Street, Colleyville, Texas, 76034
MONDAY, MARCH 11, 2024
CALL MEETING TO ORDER
EXECUTIVE CONFERENCE ROOM
The City of Colleyville Planning and Zoning Commission Worksession Meeting was
called to order by Vice-Chair Groves on March 11, 2024 at 6:15 p.m.
Roll Call
Present: David Groves, Sayeda Syed, Jerry Savoie, Tim Raine, and Jerome Obinabo
Absent: Mark Alphonso and Claudia Bevill
Staff Present: Ben Bryner, Jacquelyn Reyff, Kris Potts, and Christopher Pham
Also Present: Attorney, Nicole Corr, Fire Marshal, Rob Mckeown
Kristopher Potts briefed the Commission regarding cases ZC24-001 and ZC24-002.
Tim Raine joined the Worksession meeting at 6:20 p.m. Christopher Pham briefed
the Commission regarding case ZC24-003. The commission asked questions
regarding smell concerns from pet waste and landlord agreements over waste
disposal sites.
Vice-Chair Groves adjourned the Planning and Zoning Commission Wor ksession
Meeting at 6:22 p.m.
CALL MEETING TO ORDER
CITY COUNCIL CHAMBERS
The City of Colleyville Planning and Zoning Commission Meeting was called to order
by Chair Bevill on March 11, 2024, at 7:00 p.m.
Roll Call
Present: David Groves, Sayeda Syed, Mark Alphonso, Jerry Savoie, Claudia Bevill,
and Jerome Obinabo
Planning and Zoning Commission Minutes March 11, 2024
City of Colleyville Page 2
Absent: Mark Alphonso
Staff Present: Ben Bryner, Jacquelyn Reyff, Kris Potts, Christopher Pham
Also Present: Attorney, Nicole Corr, Fire Marshal, Rob Mckeown
1. APPROVAL OF MINUTES
1a February 12, 2024 Planning and Zoning Commission Meeting Minutes
February 26, 2024 Planning and Zoning Commission Worksession
Minutes
Commissioner Groves made a motion to approve the February 12, 2024
Planning and Zoning Commission Meeting Minutes and the February 26,
2024 Planning and Zoning Worksession minutes.
Commissioner Savoie seconded the motion.
The motion was carried by the following vote:
Aye: 6 – Groves, Syed, Raine, Savoie, Bevill, and Obinabo
Nay: 0
2. PUBLIC HEARING AGENDA ITEMS
2a TABLED FROM THE FEBRUARY 12, 2024 PLANNING AND ZONING
COMMISSION MEETING
Consideration of a Rezoning from PUD-C Planned Unit Development –
Commercial to PUD-C Planned Unit Development - Commercial on Lots
1 and 2, Block A, Heritage Farms Addition, located at 913 Cheek-Sparger
Road and 3808 Wayne Drive, Case ZC24-001
THE APPLICANT REQUESTED TO TABLE TO THE APRIL 8, 2024
PLANNING AND ZONING COMMISSION MEETING.
Commissioner Raine made a motion to remove Case ZC24-001 from the
table.
Commissioner Obinabo seconded the motion.
Planning and Zoning Commission Minutes March 11, 2024
City of Colleyville Page 3
The motion was carried by the following vote:
Aye: 6 – Groves, Syed, Raine, Savoie, Bevill, and Obinabo
Nay: 0
Commissioner Syed made a motion to table Case ZC24-001 to the April 8,
2024 Planning and Zoning Commission meeting.
Commissioner Groves seconded the motion.
The motion was carried by the following vote:
Aye: 6 – Groves, Syed, Raine, Savoie, Bevill, and Obinabo
Nay: 0
2b Consideration of a Special Use Permit to allow for a fence on Lot 1, Block
1, Vankawala Residence Addition, being located at 4910 Behrens Court,
Case ZC24-002
Kristopher Potts presented the case and briefed the Commission.
Rajendra Vankawala, 4910 Behrens Ct, presented his case for the proposed fence.
He answered the Commission’s questions over the reasoning for the fence, stating
privacy concerns and the right-of-way expansion of Glade Road as primary reasons
for the fence. Additional discussion regarding its design, and his intention to match
the aesthetic appeal of his neighbor’s fence, as well as other fences along Glade
Road.
The public hearing was opened at 7:09 p.m.
Kathy Hadley, 204 Timberline Dr N, spoke in support of the case, specifically
regarding its aesthetic appeal.
With no one else wishing to speak, the public hearing was closed at 7:11 p.m.
Commissioner Bevill made statements regarding the fence’s aesthetic appeal and
the intention of the applicant to match other fences along Glade Road. Commissioner
Syed inquired about the right-of-way expansion along Glade Road, as well as the
setbacks in R-40 zoning. Commissioner Groves supported Commissioner Bevill’s
statements, stating that fencing along Glade Road would add aesthetic appeal to the
street.
Planning and Zoning Commission Minutes March 11, 2024
City of Colleyville Page 4
Commissioner Syed made a motion to approve Case ZC24-002.
Commissioner Groves seconded the motion.
The motion was carried by the following vote:
Aye: 6 – Groves, Syed, Raine, Savoie, Bevill, and Obinabo
Nay: 0
2c Consideration of a Special Use Permit to allow for dog grooming on Lot
1RA, Block 1, Kroger Addition, being located at 4906 Colleyville
Boulevard, Suite 202, Case ZC24-003
Christopher Pham presented the case and briefed the Commission.
Ana Hinojosa and Sam Beckman, 101 Belmont St, Saginaw, TX, presented their case
for the proposed dog grooming and wellness salon, Scenthound. The applicants
answered the Commission’s regarding how long dogs would stay at the salon for
grooming appointments, services offered, and the types of products that would be
sold.
The public hearing was opened at 7:25 p.m.
Kathy Hadley, 204 Timberline Dr N, spoke in support of the case, citing the
convenience of the location and benefit of services offered.
Bryan Atkinson, 44 Village Ln, came forward to inquire more about the specific
locations of waste receptacles in the parking lot, the maintenance of pet waste
throughout the day, and the competition of businesses that offer dog grooming in
Colleyville.
With no one wishing to speak the public hearing was closed at 7:29 p.m.
The applicants, Ana Hinojosa and Sam Beckman, came forward to address
Commissioner Bevill’s and Mr. Atkinson’s questions regarding the location of waste
receptacles in the parking lot. Additional information regarding the business’s leash
protocol, improvements to the suite for noise control, the number of pets that would
be in the suite at a time, and the addition of 15-minute parking spaces was provided
as well. The applicants addressed the concern regarding business competition, citing
the specialization of services and demand for dog grooming services.
Commissioner Groves made a statement in support of the dog grooming salon, citing
support for small businesses in Colleyville.
Planning and Zoning Commission Minutes March 11, 2024
City of Colleyville Page 5
Commissioner Syed made a motion to approve Case ZC24-003.
Commissioner Obinabo seconded the motion.
Aye: 6 – Groves, Syed, Raine, Savoie, Bevill, and Obinabo
Nay: 0
4. CITIZEN COMMENTS
The public forum opened at 7:40 p.m.
Kathy Hadley, 204 Timberline Dr N, came forward to speak regarding drainage
concerns on her property and her support of smaller houses on larger lots.
With no one else wishing to speak, the public forum closed at 7:46 p.m.
5. ADJOURNMENT
The meeting adjourned at 7:47 p.m.
The minutes were written and prepared by:
Christopher Pham
Christopher Pham
Planner
The meeting minutes were approved on April 8, 2024 by a vote of 5-0.
City of Colleyville Page 1
CITY OF COLLEYVILLE
PLANNING AND ZONING
COMMISSION WORKSESSION
MINUTES
100 Main Street, Colleyville, Texas, 76034
MARCH 25, 2024
CALL MEETING TO ORDER
EXECUTIVE CONFERENCE ROOM
The City of Colleyville Planning and Zoning Commission Worksession Meeting was
called to order by Chair Bevill on March 25, 2024, at 6:15 p.m.
Roll Call
Present: David Groves, Mark Alphonso, Claudia Bevill, and Jerry Savoie
Sayeda Syed was also present and arrived at 6:28 p.m.
Absent: Jerome Obinabo, and Tim Raine
Staff Present: Ben Bryner, Jacquelyn Reyff, Kristopher Potts, Chris Pham
Also Present: Attorney, Nicole Corr, Fire Marshal, Rob Mckeown
2. WORKSESSION AGENDA ITMES
2a Presentation and discussion of a Rezoning from PUD-C Planned Unit
Development - Commercial to PUD-C Planned Unit Development -
Commercial on Lots 1 and 2, Block A, Heritage Farms Addition, located at
913 Cheek-Sparger Road and 3808 Wayne Drive, Case ZC24-001
Ben Bryner presented item 2a and briefed the Commission, the applicant is wishing
to table one last time to have sufficient materials for the May Planning and Zoning
meeting.
2b Presentation and discussion of a Special Use Permit to allow for Alcoholic
Beverage Sales – (Beer and Wine Only) – Off-Premise Consumption on
Lot 2, Block A, 170 Players Addition, located at 3855 Glade Road Suite
165, Case ZC24-004
Planning and Zoning Commission Worksession
Minutes March 25, 2024
City of Colleyville Page 2
Christopher Pham presented item 2b and briefed the Commission. City staff
addressed questions from the Commission regarding the proposed plan. There was
general discussion among the Commission regarding if there will be cooked food
similar to a restaurant or if it will be a take home store. There was also brief
discussion regarding the alcohol sales, this location will not have on site consumption
of alcohol.
2c Presentation and discussion of an Amendment to the Land Development
Code, Chapter 3, Section 3.28 Supplementary District Regulations,
specifically to prohibit the use of a vehicle as a dwelling or housekeeping
unit when parked or stored on public property
Ben Bryner presented item 2c and briefed the Commission. City staff addressed
questions from the Commission regarding the proposed Land Development
Amendments, specifically if this will restrict citizens from bringing their large
recreation vehicles into parks; and if this change would have any effect on private
properties.
3. ADJOURMENT
The meeting adjourned at 6:37 p.m.
The minutes were written and prepared by:
Kris Potts
Planner
The meeting minutes were approved on April 8, 2024 by a vote of 5-0.
RESOLUTION R-24-4932
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER
BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF
APRIL 16, 2024
WHEREAS, City Council has taken action on certain items on the agenda
under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 16TH DAY OF APRIL
2024.
Mayor Bobby Lindamood Aye Mayor Pro Tem Callie Rigney Aye
Brandi Elder, Place 1 Aye George Bond, Place 2 Aye
Scotty Richardson, Place 3 Aye Ben Graves, Place 4 Aye
Chuck Kelley, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Bobby Lindamood
City Secretary Mayor
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