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Home My WebLink AboutLibrary Board-Agenda Packets-4/8/2024City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD AGENDA Public Library - 110 Main Street MONDAY, APRIL 8, 2024 - 6:00 PM 1.CALL TO ORDER 2.APPROVAL OF MINUTES December 11, 2023 3.REGULAR AGENDA ITEMS 3a Overview of the 2024 Summer Reading Program 3b Discussion of Items for Future Agendas 4.REPORTS 4a Librarian's Report 4b Friends of the Colleyville Public Library Report 4c Colleyville Public Library Foundation Report 5.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Thursday, April 4, 2024 by 5:00 p.m. Jack Pawlowski Library Director A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD MINUTES 110 Main Street, Colleyville, Texas, 76034 MONDAY , DECEMBER 11, 2023 - 6:00 PM 1. CALL TO ORDER Chair Molly Skinner called the meeting of the Colleyville Library Board to order at 6:05 p.m. Present: Chair Molly Skinner, and Board members: Wanda Cotter, Kay Newton, Joy Fulton Lee, Al Cain, and Merry Graves. City staff: Library Director Mary Rodne and Library Community Events Coordinator Maria Hoefke. Absent: Gary McPherson, Joseph Stout, Joan Roberts, Susan Baum, Denise Light 2. APPROVAL OF MINUTES October 9, 2023 A motion was made by Kay Newton and seconded by Al Cain to approve the October 9, 2023 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Introduction of new Colleyville Library Board Members Board Chair Molly Skinner asked the members to introduce themselves as two new Board members were added to this year’s roster, Al Cain and Susan Baum. The memberships of Board members Kay Newton, Wanda Cotter and alternate 1 member Joseph Stout had been renewed. 3b Election of Chair and Vice Chair Board members discussed nominations for the upcoming year. A motion was made by Wanda Cotter to have Molly Skinner continue as Chairman of the Colleyville Library Board. The motion was seconded by Kay Newton. Kay Newton nominated Joy Fulton Lee as Vice-Chair. The motion was seconded by Molly Skinner. The nominations were approved, as presented, with a unanimous vote. Colleyville Library Board Minutes December 11, 2023 City of Colleyville Page 2 3c Review Colleyville Library Board Bylaws Director Rodne stated that Library Board Bylaws were included, annually, for member review. Rodne reminded the Board of the importance of adhering to meeting attendance guidelines and described the general frequency of Library Board meetings. 3d Discussion of Items for Future Agendas Library Board member Wanda Cotter asked if something could be done to honor former Library Board member Pat Jones for her years of service to the Board and the Library. Director Rodne stated that Pat Jones had been a member almost from the start and was one of the original members of a community group to start the formation of a Library in Colleyville. Rodne said she would inquire with the City Secretary’s office as to what the Library Board could do to honor Pat Jones’ service. 4. REPORTS 4a Librarian's Report A. Monthly Statistics Director Rodne stated that the Library is doing very well. Statistics were up in many areas, said Rodne, however people visiting the Library is less than last year due to high voter turnout last year. Additionally when voting is no longer at the Library it will take down the gate count. However, Rodne stated program attendance and computer usage are up. Library card sign-up fluctuates as some months are higher than others. Circulation numbers are up one percent overall and Rodne said the cloudLibrary usage is still strong with downloads up nine percent. Board members stated they were impressed with cloudLibrary and the ability to read the Dallas newspaper and magazines digitally on a daily basis. Rodne said the Library has renewed PressReader and is considering supplementing thee Library’s magazine collection with Flipster, another online service. Also Consumer Reports was previously provided by the State Library and has since been dropped and the Library is considering adding an online subscription for that publication. Board members also asked about the Fort Worth Star Telegram. Rodne stated it currently is provided by the Library through Newsbank, an online database which also carries many smaller newspapers around the country. Colleyville Library Board Minutes December 11, 2023 City of Colleyville Page 3 Additionally, Rodne said the Library volunteer hours are lower as compared to the Summer without the National Charity League volunteers. However the Library had 166 total number of volunteer hours with 49 volunteers. B. Donations Rodne said the Library received $3,134.61 from the Friends of the Library. With those funds the Library purchased eight additional iPads. Rodne said the Library had four iPads, and now with this purchase there is enough for a class. Rodne added the Library also purchased seven Dash Bots, used for coding in STEAM programming and Library activities throughout the year. Board member Cain asked if the Library had considered hosting a class on how to use eReaders or databases, specifically for seniors. Rodne said the Library currently holds a monthly class for that purpose. Additionally, any of the Librarians would be able to assist at any time with digital devices. C. Library Programs Rodne reported that the Library’s adult services department hosted 15 programs in October with 48 in attendance. In November, adult services presented 13 programs and 64 attended. Those programs included volunteer training, Medicare seminars, Intro to eBooks, Teen Book Club, Books ‘n Brunch, Late Edition, Keeping it Real, Get Crafty, Wild about Watercolor, and Craft and Chat. In Youth Services, 56 programs were held with 1,519 people in attendance. Those programs include Preschool Pals, Budding Bookworms, Little Tweets as well has Homeschool and Bounce Time classes which continue to flourish. In October, Rodne said the Library hosted a Fall StoryWalk®, Meowl-o-Ween, with 471 participants. In November, Youth Services hosted 39 programs with 744 in attendance. During Thanksgiving week, The Library hosted a special story time, family movie, and celebrated the Library’s 20th anniversary with cupcakes, and displayed Library show boards in the Colleyville Room. In December, Rodne said the Library launched its current StoryWalk®, Snowmen’s 12 Nights of Christmas, on The Plaza, as well as a scavenger hunt to earn an additional plush prize. Additionally, elves Buddy and Holly will visit in Youth Services. The week of Christmas, the Library will host Story Time with Mrs. Claus, and a sweet celebration with a special magic show along with treats for children in attendance. A local children’s author will be visiting and reading her book, The Merry Christmas Mittens, to children, as well as answer questions and have a book signing. Youth Services will also host a family Colleyville Library Board Minutes December 11, 2023 City of Colleyville Page 4 movie. Additionally, the adult and teen book clubs will host their holiday parties. Rodne also said one of the youth services staff will be retiring on December 28th. She has been a member of the staff since 2011 when the Library expanded to the second floor for youth services. Additionally, one of the Library clerks has also left for a full-time position in the City of Arlington. Rodne continued, on January 8th, the Library will launch its Winter Reading Program with regular programming beginning on January 16th. This year’s theme is Read Together, and Rodne said the Library is awaiting permission from the illustrator to use the graphics. The graphic includes the books and likeness of the Little Blue Truck series. 4b Friends of the Colleyville Public Library Report Friends of the Library President Merry Graves reported that the group is continuing to sort donated books and supply the Friends of the Library Book Sale shelves with replenished materials. Graves added the Library had asked for funds from the Friends to purchase additional Dash Bots and iPads for program use and the Friends were happy to be able to do so. Graves said the Friends had a small book sale in the Colleyville Room at the beginning of December and raised $285 despite rain and the Library front doors blocked due to repairs to the fountain in the loggia. Visitors to the Library used the Staff door off the parking lot to enter and leave the building. Part of the funds raised were due to the donation by the City of a $35 gift card which was used by the Friends in a raffle as an additional incentive for book buyers. 4c Colleyville Public Library Foundation Report There was no member of the Library Foundation present. Director Rodne stated the group did well at its 20th Anniversary Celebration in October, receiving nearly $30,000 in donations. Catering for the event was donated and provided by Market Street, Colleyville. Chair Molly Skinner was complimentary of the speaker, food and event. 5. ADJOURNMENT A motion was made by Kay Newton and seconded by Wanda Cotter to adjourn the meeting of the Colleyville Library Board at 6:30 p.m. The motion was approved unanimously. Colleyville Library Board Minutes December 11, 2023 City of Colleyville Page 5 APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE __ DAY OF ___________. Minutes taken and prepared by: Maria Hoefke Library Community Events Coordinator City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 3a Agenda Date 4/8/2024 Number Type Regular Agenda Items Department Library Title Overview of the 2024 Summer Reading Program Explanation Library Director Jack Pawlowski will provide an overview of the 2024 Summer Reading Program, "Reading With My Gnomies". Attachments 1. 2024 Summer Reading logo City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Number 3b Agenda Date 4/8/2024 Number Type Regular Agenda Items Department Library Title Discussion of Items for Future Agendas Explanation This item allows the opportunity for Library Board members to suggest items for consideration on future Library Board agendas and to confirm the next regularly scheduled meeting date. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Date 4/8/2024 Number Agenda Number 4a Type Report Department Library Title Librarian's Report Explanation The reports provided are to update Board members on the statistics and programs for the months of December 2023 through March 2024. A. Personnel Changes B. Monthly Statistics C. Donations D. Library Programs Attachments 1.Library Statistics - December 2023 - March 2024 2.Volunteer Hours Summary - FY2023-2024 MONTH VOLUNTEERSPER-SONSVOLUNTEENSPER-SONSNCLPER-SONSSCHOOLPER-SONSTEEN/ADULT COURTPER-SONSTOTALTOTAL PERSONSOctober 29.50 6 0.00 0 0.00 0 56.50 21 0.00 0 86 27November 28.83 5 0.00 0 0.00 0 52.00 17 0.00 0 81 22December 16.00 5 2.34 2 0.00 0 64.25 20 0.00 0 83 27January 18.50 4 6.00 2 0.00 0 69.16 19 0.00 0 94 25February 18.00 6 5.00 3 0.00 0 71.88 21 0.00 0 95 30March 23.50 5 5.00 3 0.00 0 88.25 27 0.00 0 117 35April00May00June00July00August00September00FY Total 134 31 18.34 10 0.00 0 402.04 125 0.00 0 554.71 166 COLLEYVILLE PUBLIC LIBRARY VOLUNTEER HOURSFISCAL YEAR 2023-2024 December 2023 December 2022 % Change (+/‐) Current YTD Last Year to Date % Change (+/‐) 6,462 6,546 ‐1% 23,559 28,470 ‐17% Gate Count 5,492 5,655 ‐3% 20,550 25,704 ‐20% Cloud Library Activity 830 749 11% 2,541 2,306 10% 140 136 3% 468 460 2% 20,420 22,314 ‐8% 67,439 71,378 ‐6% Holds Arrived 1,976 2,314 ‐15% 6,503 7,252 ‐10% 197.00 256.00 ‐23% 748.00 820.00 ‐9% 83.00 82.00 1% 249.42 231.15 8% 23 19 21% 161 148 9% 917 586 56% 3,893 2,814 38% Users Users 102 79 29% 334 273 22% 40 38 5% 193 289 ‐33% Library Card Holders 11,062 11,028 0% 16,887 17,647 ‐4% 54,492 54,956 ‐1% Cloud Library 4,959 4,645 7% 15,393 14,243 8% ‐223 214 ‐204% 74,574 73,839 1% $402.69 $570.95 ‐29% $1,121.80 $1,307.72 ‐14% Cards Registered CIRCULATION Total Circulation Total In‐Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS Adult LIBRARY CARDS PROGRAM ATTENDANCE COMPUTER USE REPORT TO LIBRARY BOARD/DECEMBER 2023 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions COLLECTION LIBRARY RECEIPTS January 2024 January 2023 % Change (+/‐) Current YTD Last Year to Date % Change (+/‐) 6,453 6,409 1% 30,512 34,879 ‐13% Gate Count 5,870 5,407 9% 26,420 31,111 ‐15% Cloud Library Activity 893 851 5% 3,434 3,157 9% 190 151 26% 658 611 8% 24,853 24,145 3% 92,292 95,523 ‐3% Holds Arrived 2,567 2,407 7% 9,070 9,659 ‐6% 343.00 313.00 10% 1,091.00 1,133.00 ‐4% 94.00 99.00 ‐5% 343.08 330.40 4% 37 39 ‐5% 198 187 6% 647 797 ‐19% 4,540 3,611 26% Users Users 129 95 36% 463 289 60% 102 90 13% 295 379 ‐22% Library Card Holders 11,160 11,080 1% 20,659 19,154 8% 75,151 74,110 1% Cloud Library 6,147 5,087 21% 21,540 19,330 11% 285 279 2% 74,859 74,118 1% $623.58 $398.54 56% $1,745.38 $1,706.26 2% COLLECTION LIBRARY RECEIPTS Adult LIBRARY CARDS Cards Registered CIRCULATION Total Circulation COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS COMPUTER USE REPORT TO LIBRARY BOARD/JANUARY 2024 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In‐Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE February 2024 February 2023 % Change (+/‐) Current YTD Current YTD % Change (+/‐) 7,683 7,047 9% 38,195 41,926 ‐9% Gate Count 6,611 6,097 8% 33,031 37,208 ‐11% Cloud Library Activity 916 809 13% 4,350 3,966 10% 156 141 11% 814 752 8% 25,223 25,527 ‐1% 117,515 121,050 ‐3% Holds Arrived 2,308 2,314 0% 11,378 11,973 ‐5% 317.00 306.00 4% 1,408.00 1,439.00 ‐2% 95.00 102.00 ‐7% 437.96 432.75 1% 57 60 ‐5% 255 247 3% 1,073 1,363 ‐21% 5,613 4,974 13% Users Users 162 79 105% 625 368 70% 102 68 50% 397 447 ‐11% Library Card Holders 11,262 11,148 1% 20,004 18,985 5% 95,155 93,095 2% Cloud Library 5,445 4,550 20% 26,985 23,880 13% ‐382 ‐69 ‐454% 74,477 74,649 0% $963.57 $523.57 84% $2,708.95 $2,229.83 21% COLLECTION LIBRARY RECEIPTS Adult LIBRARY CARDS Cards Registered CIRCULATION Total Circulation COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS COMPUTER USE REPORT TO LIBRARY BOARD/FEBRUARY 2024 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In‐Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE March 2024 March 2023 % Change (+/‐) Current YTD Last Year to Date % Change (+/‐) 6,228 7,647 ‐19% 44,423 49,573 ‐10% Gate Count 5,138 6,677 ‐23% 38,169 43,885 ‐13% Cloud Library Activity 925 788 17% 5,275 4,754 11% 165 182 ‐9% 979 934 5% 25,379 28,999 ‐12% 142,894 150,050 ‐5% Holds Arrived 2,221 2,610 ‐15% 13,599 14,583 ‐7% 259.00 300.00 ‐14% 1,666.00 1,739.00 ‐4% 117.00 107.00 9% 554.71 540.00 3% 59 65 ‐9% 314 312 1% 1,245 1,595 ‐22% 6,869 6,567 5% Users Users 116 211 ‐45% 741 475 56% 72 92 ‐22% 469 539 ‐13% Library Card Holders 11,330 11,220 1% 20,346 21,666 ‐6% 115,501 114,761 1% Cloud Library 5,700 5,109 12% 32,685 28,989 13% 25 560 ‐96% 74,502 74,609 0% $594.07 $411.13 44% $3,303.02 $2,640.96 25% COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS COLLECTION COMPUTER USE REPORT TO LIBRARY BOARD/MARCH 2024 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In‐Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE LIBRARY RECEIPTS Adult LIBRARY CARDS Cards Registered CIRCULATION Total Circulation City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Date 4/8/2024 Number Agenda Number 4b Type Report Department Library Title Friends of the Colleyville Public Library Report Explanation A representative from the Friends of the Colleyville Public Library will provide an update and report to the Colleyville Library Board members. Attachments City of Colleyville Page 1 CITY OF COLLEYVILLE COLLEYVILLE LIBRARY BOARD BRIEFING Agenda Date 4/8/2024 Number Agenda Number 4c Type Report Department Library Title Colleyville Public Library Foundation Report Explanation A representative from the Colleyville Public Library Foundation will provide an update and report to the Colleyville Library Board members. Attachments