HomeMy WebLinkAboutCity Council-Agenda Packets-2/20/2024City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL AGENDA
100 Main Street, Colleyville, Texas, 76034
TUESDAY, FEBRUARY 20, 2024
WORKSESSION
5:30 PM
EXECUTIVE CONFERENCE ROOM - THIRD FLOOR
CALL TO ORDER
WS-1 Fire Department update
WS-2 Annual crime report
WS-3 Discussion of the February 20, 2024, City Council regular agenda items
1.EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with the City Attorney regarding
items on the agenda or for matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the
Texas Code
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease,
or value of real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business
prospects the City seeks to have locate, stay, or expand in the City and with
which the City is conducting economic development negotiations; deliberate
the offer of a financial or other incentive to a business prospect
REGULAR MEETING
7:00 P.M.
CITY COUNCIL CHAMBERS
INVOCATION: Pastor Nathan Aviles, Bethel Methodist Church
PLEDGE OF ALLEGIANCE: City Attorney Nicole Corr
2.EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-24-4914
City Council Agenda February 20, 2024
City of Colleyville Page 2
3.ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Proclamation in recognition of February being Career and Technical
Education Month, Stephanie Speaks, GCISD Career and Technical Education
Director - Mayor Bobby Lindamood
4.CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-24-4915
4a Approval of the minutes of the regular City Council meeting of
February 6, 2024
4b Approval of a Purchase and Sale Agreement between the City of
Colleyville, as seller, and Big Sky Real Property #1, Inc., as buyer, for
the acquisition and development of approximately 5.8856 acres of land
located at 4007 Colleyville Boulevard, said land being more particularly
described therein, with a purchase price of $3,076,520.83 payable to
the City upon closing; and authorizing the City Manager, or his
designee, to negotiate and execute all documents incidental thereto,
including all title and closing documents
4c Approval of the appointment of Matthew Poston to the position of
Director of Finance
4d Approval of a construction contract with Nu-Way Construction, LLC, for
the Roberts Road Phase I Rehabilitation Project, in an amount not to
exceed $836,216.20 and a contingency amount not to exceed
$180,000, and authorizing the City Manager to execute the contract
4e Approval of an Interlocal Agreement with Tarrant County for the
rehabilitation of various streets as identified in the agreement and
authorizing the City Manager to execute the agreement
4f Approval of an amendment to the Construction Services Agreement
with 308 Construction, LLC, amending the owner’s contingency for the
City Hall and Justice Center Improvement project, for an additional
amount not to exceed $41,910.83, and authorizing the City Manager
to execute the amendment
4g Approval of an amendment to the Construction Services Agreement
with Fransen-Pittman Construction Co., Inc., amending the owner’s
contingency for the Recreation Center Gymnasium Renovation project,
for an additional amount not to exceed $100,000.00, and authorizing
the City Manager to execute the amendment
5.ITEMS NOT FOR CITY COUNCIL ACTION
5a Monthly Financial Report - January 2024
6.CITIZEN COMMENTS
City Council Agenda February 20, 2024
City of Colleyville Page 3
7.REPORTS
Planning and Zoning Commission Minutes - January 8, 2024
Planning and Zoning Commission Worksession Minutes - January 22, 2024
8.ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY,
FEBRUARY 20, 2024 - READING AND PUBLIC HEARING -
RESOLUTION R-24-4916
9.ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, February 16,
2024 by 5:00 p.m.
Christine Loven, TRMC
City Secretary
A quorum of any Colleyville board, commission, or committee may be present at this
meeting. Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number WS-1 Agenda Date 2/20/2024
Type Worksession
Department Fire
Title
Fire Department update
Explanation
Fire Department personnel will provide a review of services and update the City Council
on the department's activities.
Attachments
1.Fire Department Presentation
Fire Department Update
Mark Cantrell
Tim Folden
Clint Mercer
Incident volume
Fire Department Update
0
200
400
600
800
1000
1200
1400
2018 2019 2020 2021 2022
EMS Service Fire Overlapping
Fire Department Update
Fires
42
Rescue & Emergency
Medical Service
1228
Hazardous Condition
(No Fire)
108
Service Call
231
Good Intent Call
146
False Alarm & False Call
276
Incident by type 2023
Fire Department Update
Medical, 747
Trauma, 369
Specialty, 93
EMS Incidents by group 2023
Fire Department Update
Colleyville Fire
and TX-EMTF
Neighbors Helping Neighbors
The Texas Emergency Medical Task Force is the medical response arm of the Texas Disaster Management System. It mobilizes doctors, nurses, and paramedics at a moment's notice to provide emergency medical care when local medical resources are overwhelmed.
Inception of TX-EMTF
2000
Texas Department of
State Health Services
forms GETAC.
2001
9/11 attacks change the way
we view disaster response
forever.
2002
Texas DSHS forms RACs
to further coordinate
healthcare across the
state.
2005
Texas responds
to Hurricanes
Katrina and
Rita
2008
Hurricanes Dolly, Gustav &
Ike devastate the Texas
Coast
2008
Texas Emergency
Medical Task Force is
conceived.
2009
TX-EMTF is formalized;
funded through the Hospital
Preparedness Program.
Program Growth
2010
Hurricane Alex is first large
scale response for TX-EMTF
2013
West, TX Explosion is
first "no notice" response
for EMTF.
2014
EMTF responds to support
Dallas Fire Dept during the
Ebola outbreak.
2017
Hurricane
Harvey is first
ever "all call" for
TX-EMTF
2020
TX-EMTF supports
sustained operations
during Covid Pandemic.
2023
Perryton Tornado and East
Texas Power Outage.
2023
TX-EMTF responds to
historic wildfires in Texas
and Louisiana
A Regional Approach
8 Regions Working Together
-Managed Locally
-Coordinated at the State Level
-Strategically Positioned Geographically
A Regional Approach
EMTF Region 2
-NCTTRAC is the lead RAC for Region 2.
-Offices and Warehouse located in Arlington
-EMTF-2 maintains a cache of equipment and supplies
-Full time Regional Coordinator
Components
Ambulance Strike Teams
5 Ambulances plus a Strike Team Leader
MIST
Medical Incident Support Team
AMBUS
Capable of Transporting up to 24 patients
Components
Mobile Medical Unit
Agile and Scalable Portable Medical Facility
Registered Nurse Strike Team
5 Registered Nurses credentialed to step into any role
in a hospital or MMU.
Ambulance Staging Management
Stage/Dispatch Large Numbers of Medical and
Rescue Resources
Components
Air Medical Strike Team
5 Air Ambulances Plus Leader
Infectious Disease Response
Specially Trained Personnel for High
Consequence Disease
Tactical Medic Support
Providing Tactical Medical Support to DPS
SWAT
TMORT
Mass Fatality Response
Components: Wildland Fire Support
•Originated in 2019
•Coordinated Effort with Texas A&M Forest Service
•Responds to wildfires to provide medical care to firefighters
•Often prepositioned based on predicted weather and fire behavior
Components: Wildland Fire
Wildland Paramedic Unit
2 Paramedics w/ ALS Gear on a UTV
Ambulance
2 Paramedics located near the fireline
Medical Unit Leader
Group Supervisor
Remote Extraction Module
4 Paramedics w/ Technical Rescue Skills
and Equipment
2023 Numbers at a Glance
Missions
Colleyville Fire responded to 9 different missions last year
including the first ever out of state assignment for EMTF.
Personnel
32 positions were filled by Colleyville Fire personnel, including
Ambulance, Wildland Paramedic Unit, Medical Unit Leader,
and MIST.
Work Hours
Colleyville Firefighters put in over 5,642 hours of service to
EMTF State Mission Assignments
Leadership
Colleyville Fire has 4 personnel qualified as MIST and 2
qualified as MEDL
Fire Department Update
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number WS-2 Agenda Date 2/20/2024
Type Worksession
Department Police
Title
Annual crime report
Explanation
Police Chief Michael Miller will present the annual crime report.
Attachments
1. Annual Crime Report Presentation
Annual Crime Report for 2023
Chief Michael C. Miller
Colleyville Police Department
February 20, 2024
What is Uniform Crime Report (UCR)
The objective of the UCR program is to produce reliable crime
statistics for law enforcement administration, operation, and
management.
This is accomplished through the recording and reporting of the
eight (8) Crime Index Offenses (Part 1 Offenses):
q Murder
q Rape
q Robbery
q Aggravated Assault
q Burglary
q Theft
q Auto Theft
q Arson
Change in Crime
10%
2023 Annual Crime Report – Part 1 Crimes
Crime Trend by Year
198519861987198819891990199119921993199419951996199719981999200020012002200320042005200620072008200920102011201220132014201520162017201820192020202120222023273
357
223
249 248
369
318
298
274
256
271
288
353
305
293
315 304
348 342
365
309 311
280 285 283
305
200
186 183
152 145 155 159 158
174
157
126 125
138
Colleyville Total Part 1 Crimes
1985-2023
Total Part 1's
Review: Transition to NIBRS
Crime Reporting Changes Required in 2019
Timeline for NIBRS Implementation
•September 1, 2019
•State of Texas goal is for all state agencies to implement an
incident based reporting system and begin sending NIBRS
data to the state by this date.
•December 2019
•Colleyville sent first NIBRS test file and began reporting
NIBRS data to State of Texas / FBI for all of 2020.
•January 1, 2021
•The Federal Bureau of Investigation (FBI) Uniform Crime
Reporting (UCR) program will sunset Summary Reporting
System (SRS) and transition to NIBRS only data collection by
this date.
2023 NIBRS Report
2023 NIBRS Report
2023 NIBRS Report
COLLEYVILLE POLICE DEPARTMENT PATROL ACTIVITY 2023 •Total Calls for Service 39,575 to 32,150- 19% Decrease
•Neighborhood and Business Checks 30,580 to 21,454
- 30% Decrease
•Citizen Requested Calls for Service 6,397 to 5,619
- 12% Decrease
•Traffic Stops 11,737 to 10,790 - 8% Decrease
•Arrests 225 to 275 - 22% Increase
•Part 1 Offenses 125 to 138 – 10% increase
•Burglary of Vehicle 24 to 32 – 33% Increase
•Home/Bus Burglaries 9 to 8 - 11% Decrease
•Crash Reports 92 to 111 – 21% Increase
Patrol Activity
Total Calls For Service Neighborhood and
Business Checks
Citizen Requested Calls
for Service
Traffic Stops
-
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
45,000
39,575
30,580
6,397
11,737
32,150
21,454
5,619
10,790
2022 2023
Arrests Part 1 Burglary of Vehicle Home/Bus Burglaries Crash Reports
0
50
100
150
200
250
300
225
126
24
9
92
275
138
32
8
111
2022 2023
COLLEYVILLE POLICE DEPARMENT CRIMINAL INVESTIGATIONS ACTIVITY 2023In 2023, Colleyville Police Department’s Criminal
Investigations Division received 761 new case
assignments.
On average, the investigation’s division were assigned
64 new cases each month. These cases are assigned
amongst the 3 detectives assigned to criminal
investigations.
Annual Clearance Rate
•43% Part 1 Clearance
•Violent – 87% Clearance
•Property – 38% Clearance
•60 out of 138 Part 1’s cleared
Other points of interest include:
•Submitted 2,556 investigative supplements
•Filed 349 cases
•96.8% three day victim contact
•SIU was instrumental in the investigation into another
international/multi-state fraud ring
•Detective King was assigned to the unit
Extra Duties:
•Firearms Instructors
•Child Abduction Response Team
•Citizen and Junior Police Academy
•Sex Offender Registration and Management
•Lock Box Program
•Drug Take Back Program
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec10171014101611101112107338656410432 72023 TWELVE MONTH PART 1 HISTORY Part I Cleared
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec6654777789667072647355615970606374716368625854 592022 – 2023 CASE ASSIGNMENT COMPARISON 2022 2023
COLLEYVILLE POLICE DEPARTMENT 2023 YEAR-END CRASH COMPARISONTraffic Crash Data
Colleyville Blvd Glade Rd Cheek-Sparger
Rd
Hall Johnson Rd John McCain Rd
0
10
20
30
40
50
31
10
18
5 8
39
15 13
5 9
Top Streets
2022 2023
Fail to Control
Speed/Unsafe
Speed/Speeding Over
Limit
FTYROW/Turned
When Unsafe
Cell Phone
Use/Distraction in
Vehicle/Driver
Inattention
Disregard Stop
Sign/Light
Fail to Drive in Single
Lane/Changed Lane
When Unsafe
Impaired Driving
0
5
10
15
20
25
30
35
16
29
9
20
8
4
20
25
14
13
6
12
Factor Comparison
2022 2023
25%
16%
59%
2022 Injuries
Transported Yes No
19%
22%59%
2023 Injuries
Transported Yes No
Crash Comparison 2022 2023 Difference Change
Colleyville Blvd 31 39 8 26%
Glade Rd 10 15 5 50%
Cheek-Sparger Rd 18 13 -5 28%
Hall Johnson Rd 5 5 0 0%
John McCain Rd 8 9 1 13%
All Roads 92 111 19 21%
Cases of Interest
•Lifetime Fitness
•Two suspects charged with 12 counts of Credit Card
Abuse and two counts of Theft.
•Bitcoin Scam
•Victim paid $6,000 in bitcoin scam. Suspect account
seized. Restitution is expected in the near future.
•Walmart Gift Card Scam
•Suspects charged with multiple offenses after
defrauding over 1000 victims nationwide.
•The Police Department achieved re-accreditation from
the Texas Police Chiefs Association for the 3rd time in
October of 2023.
CPD Achieves State Re-accreditation
•We actively hired School Resource Officers, both
internally and externally, which successfully staffed all
the new positions. As a result, every school in
Colleyville within GCISD and Keller ISD now has an
SRO.
School Resource Officer Update
Questions and Discussion?
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number WS-3 Agenda Date 2/20/2024
Type Worksession
Department City Secretary
Title
Discussion of the February 20, 2024, City Council regular agenda items
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 1 Agenda Date 2/20/2024
Type Executive Session
Department City Secretary
Title
Section 551.071 - Legal - Consultation with the City Attorney regarding items on the
agenda or for matters in which the duty of the attorney to the governmental body under
the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with Chapter 551 of the Texas Code
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of
real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding commercial
or financial information the City has received from business prospects the City seeks to
have locate, stay, or expand in the City and with which the City is conducting economic
development negotiations; deliberate the offer of a financial or other incentive to a
business prospect
RESOLUTION R-24-4914
A RESOLUTION APPROVING COUNCIL ACTION REGARDING
EXECUTIVE SESSION ITEMS AT THE REGULAR CITY COUNCIL
MEETING OF FEBRUARY 20, 2024
WHEREAS, following discussion in Executive Session, and in full
accordance with the requirements of the Open Meetings Act,
the City Council determines that the following action is in the
best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 20TH DAY OF
FEBRUARY 2024.
Mayor Bobby Lindamood Aye Mayor Pro Tem Callie Rigney Aye
Brandi Elder, Place 1 Aye George Bond, Place 2 Aye
Scotty Richardson, Place 3 Aye Ben Graves, Place 4 Aye
Chuck Kelley, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Bobby Lindamood
City Secretary Mayor
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 3 Agenda Date 2/20/2024
Type Announcements, Proclamations, and Presentations
Department City Secretary
Title
Proclamation in recognition of February being Career and Technical Education Month,
Stephanie Speaks, GCISD Career and Technical Education Director - Mayor Bobby
Lindamood
RESOLUTION R-24-4915
APPROVING CITY COUNCIL ACTION UNDER CONSENT ITEMS AT
THE REGULAR CITY COUNCIL MEETING OF FEBRUARY 20, 2024
WHEREAS,City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a. Approval of the minutes of the regular City Council meeting of
February 6, 2024
b. Approval of a Purchase and Sale Agreement between the City
of Colleyville, as seller, and Big Sky Real Property #1, Inc., as
buyer, for the acquisition and development of approximately
5.8856 acres of land located at 4007 Colleyville Boulevard, said
land being more particularly described therein, with a purchase
price of $3,076,520.83 payable to the City upon closing; and
authorizing the City Manager, or his designee, to negotiate and
execute all documents incidental thereto, including all title and
closing documents
c. Approval of the appointment of Matthew Poston to the position
of Director of Finance
d. Approval of a construction contract with Nu-Way Construction,
LLC, for the Roberts Road Phase I Rehabilitation Project, in an
amount not to exceed $836,216.20 and a contingency amount
not to exceed $180,000, and authorizing the City Manager to
execute the contract
e. Approval of an Interlocal Agreement with Tarrant County for
the rehabilitation of various streets as identified in the
agreement and authorizing the City Manager to execute the
agreement
f. Approval of an amendment to the Construction Services
Agreement with 308 Construction, LLC, amending the owner’s
contingency for the City Hall and Justice Center Improvement
project, for an additional amount not to exceed $41,910.83,
and authorizing the City Manager to execute the amendment
Resolution R-24-4915
Page 2 of 2
g. Approval of an amendment to the Construction Services
Agreement with Fransen-Pittman Construction Co., Inc.,
amending the owner’s contingency for the Recreation Center
Gymnasium Renovation project, for an additional amount not
to exceed $100,000.00, and authorizing the City Manager to
execute the amendment
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS ON THIS THE 20TH DAY OF
FEBRUARY 2024.
Mayor Bobby Lindamood Aye Mayor Pro Tem Callie Rigney Aye
Brandi Elder, Place 1 Aye George Bond, Place 2 Aye
Scotty Richardson, Place 3 Aye Ben Graves, Place 4 Aye
Chuck Kelley, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Bobby Lindamood
City Secretary Mayor
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL MINUTES
100 Main Street, Colleyville, Texas, 76034
TUESDAY, FEBRUARY 6, 2024
Mayor Bobby Lindamood called the Colleyville City Council Worksession to order on
Tuesday, February 6, 2024, at 5:30 p.m.
ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Callie Rigney, and
Councilmembers Brandi Elder, George Bond, Scotty Richardson, Ben Graves, and
Chuck Kelley.
ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood,
Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Fire Chief
Mark Cantrell, Community Development Director Ben Bryner, Parks and Recreation
Director Lisa Escobedo, Community Relations and Event Specialist Hailey Waldon,
City Attorney Nicole Corr, and City Secretary Christine Loven.
WS-1 Recreation Center update
Assistant City Manager Mark Wood presented this item, restating the timing of
Recreation Center projects which included completion of the gym contract by the
end of May 2024, roof contract completion February 2024, the irrigation and
landscape design, and Glade Road fence, which are winter projects.
Manager Wood provided a recap of the projects completed by City staff and cost
savings for keeping the work internal. Those projects included the Recreation
Center administrative offices and lobby, classroom expansion, and nursery
reconfiguration for a group exercise area. He also noted City staff has done the
renovations at Annex A, which will be the permanent vote center.
For City Council consideration, Manager Wood presented gym wall options using
red paint on the walls and the metalwork being black or white. He also asked
Council to direct staff regarding the center court of the gym floor. The City Council
chose to use the Colleyville monogram center court and the red walls with black
metalwork.
Manager Wood concluded the presentation with a review of the referendum
question which will be on the May 4, 2024 General Election ballot and provided an
update on the construction at the Roberts Road intersection.
WS-2 Discussion of the February 6, 2024, City Council regular agenda items
There was no discussion of this item and Mayor Lindamood adjourned the
Worksession at 5:50 p.m. and call the Executive Session to order.
City Council Minutes February 6, 2024
City of Colleyville Page 2
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with the City Attorney regarding
items on the agenda or for matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the
Texas Code
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities
Section 551.074 - Personnel - deliberate the appointment, employment,
evaluation, reassignment, duties, discipline, or dismissal of a public officer or
employee
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business
prospects the City seeks to have locate, stay, or expand in the City and with
which the City is conducting economic development negotiations; deliberate
the offer of a financial or other incentive to a business prospect
There was no action taken and Mayor Lindamood adjourned Executive Session at
6:50 p.m.
Mayor Lindamood called the regular meeting of the City Council to order at 7:00
p.m. and called the roll.
ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Callie Rigney, and
Councilmembers Brandi Elder, George Bond, Scotty Richardson, Ben Graves, and
Chuck Kelley.
INVOCATION: Pastor Jeff Strickland, Journey Church
PLEDGE OF ALLEGIANCE: City Attorney Nicole Corr
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-24-4910
This resolution was not needed.
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Mayor Lindamood and Councilmembers made announcements regarding City and
community events.
City Council Minutes February 6, 2024
City of Colleyville Page 3
4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-24-4911
4a Approval of the minutes of the regular City Council meeting of January
16, 2024
4b Approval of a construction contract with BCAC Underground, LLC, for
the 2024 Manhole Rehabilitation Project, in an amount not to exceed
$109,400, and a contingency amount not to exceed $15,000, and
authorizing the City Manager to execute the contract
4c Approval of a Second Amendment to the Professional Services
Agreement with MAS Consulting Engineers, amending the design
parameters for Water Project 18: Pecan Park Water and Drainage
Improvements Project Phase 2, in an amount not to exceed $21,000,
and authorizing the City Manager to execute the amendment
Mayor Lindamood read Resolution R-24-4911 in its entirety.
Public Works Director Amber Beard presented item 4b and 4c.
Mayor Lindamood opened and closed the public hearing without any speakers.
Mayor Lindamood made a motion to approve Resolution R-24-4911,
seconded by Councilmember Richardson.
The motion was approved by the following vote:
Ayes: 7 – Mayor Bobby Lindamood, Mayor Pro Tem Callie Rigney, and
Councilmembers Brandi Elder, George Bond, Scotty Richardson, Ben
Graves, and Chuck Kelley.
5. RESOLUTION(S): READING AND PUBLIC HEARING
5a Resolution R-24-4912
Consideration of a replat for Lot 3A and 3B, Block 4, Western Trails
Addition, being located at 512 Bandit Trail, Case PC23-011
Mayor Lindamood read Resolution R-24-4912 in its entirety.
Community Development Director Ben Bryner presented this request to replat the
property into two separate lots, maintaining the R-20 zoning district.
Mayor Lindamood and Councilmember Richardson stated they preferred to see
larger lots; however, the request meets the requirements of the Land
Development Code.
City Council Minutes February 6, 2024
City of Colleyville Page 4
Mayor Lindamood opened the public hearing.
Kathy Hadley, 204 Timberline Drive North, spoke in opposition to the resolution.
There were no others wishing to speak and Mayor Lindamood closed the public
hearing.
Mayor Pro Tem Rigney made a motion to approve Resolution R-24-4912,
seconded by Councilmember Graves.
The motion was approved by the following vote:
Ayes: 6 – Mayor Bobby Lindamood, Mayor Pro Tem Callie Rigney, and
Councilmembers Brandi Elder, George Bond, Scotty Richardson, and Ben
Graves.
Nays: 1 – Councilmember Chuck Kelley.
6. CITIZEN COMMENTS
Kathy Hadley, 204 Timberline Drive North, spoke regarding the lights in the
medians, a desire for larger lots, and a personal property concern.
7. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY,
FEBRUARY 6, 2024 - READING AND PUBLIC HEARING - RESOLUTION
R-24-4913
This resolution was not needed.
8. ADJOURNMENT
There being no further business before the City Council, Mayor Lindamood
adjourned the meeting without objection by the City Council at 7:28 p.m.
APPROVED BY A VOTE OF AYES, NAYS, ON THIS THE 20TH DAY OF FEBRUARY
2024.
Minutes taken and prepared by:
Christine Loven, TRMC
City Secretary
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 4b Agenda Date 2/20/2024 Number Resolution r-24-4915
Type Resolution
Department City Manager
Title
Approval of a Purchase and Sale Agreement between the City of Colleyville, as seller,
and Big Sky Real Property #1, Inc., as buyer, for the acquisition and development of
approximately 5.8856 acres of land located at 4007 Colleyville Boulevard, said land
being more particularly described therein, with a purchase price of $3,076,520.83
payable to the City upon closing; and authorizing the City Manager, or his designee, to
negotiate and execute all documents incidental thereto, including all title and closing
documents
Explanation
Reading and Public Hearing
This item provides for staff to update the City Council and seek approval of a Purchase
and Sale Agreement between the City and Big Sky Real Property #1, Inc.
Financial Impact
Approval of the agreement would provide for the sale of the Southern Gateway property
Recommendation
Approve
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 4c Agenda Date 2/20/2024 Number Resolution R-24-4915
Type Resolution
Department City Manager
Title
Approval of the appointment of Matthew Poston to the position of Director of Finance
Explanation
Reading and Public Hearing
This item provides for the City Council approval of the appointment of Matthew Poston to
the position of Director of Finance, as required by the City of Colleyville Charter.
Financial Impact
The Director of Finance position is provided for in the FY2024 budget.
Recommendation
Approve
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 4d Agenda Date 2/20/2024 Number Resolution R-24-4915
Type Resolution
Department Engineering
Title
Approval of a construction contract with Nu-Way Construction, LLC, for the Roberts
Road Phase I Rehabilitation Project, in an amount not to exceed $836,216.20 and a
contingency amount not to exceed $180,000, and authorizing the City Manager to
execute the contract
Explanation
Reading and Public Hearing
On September 19, 2023, the City Council approved Resolution R-23-4876, adopting the
Capital Improvement Program (CIP) Fiscal Year 2024-2028. The CIP includes $650,000
for Phase I of the Roberts Road project.
Phase I of the Roberts Road project includes intersection improvements at the
intersection of Glade Road. These improvements include the westbound right turn lane
on Glade Road, the turn lane and reconstructed pavement, water, and sewer on Roberts
between Glade and the northern church driveway, and the church driveway and parking
lot improvements.
Public notification of the invitation for bids was advertised in the Fort Worth Star-
Telegram on January 7, 14, 21, 28, and February 4, 2024. The notice to bidders and bid
packet were posted on CivCast for free downloading and distributed to the Dodge Lead
Center, BlueBook Building and Construction Network, and Construct Connect, which
includes ISqFt, CMD, CDC, and Bid Clerk. Additionally, staff directly notified a list of
local contractors who may be interested in the bid opportunity. The project had 113
plan holders, of which 41 were general contractors, 32 sub-contractors, 22 suppliers, 8
others, 4 plan rooms, 3 engineers, 2 manufacturers, and 1 student.
The City received six sealed bids, which were opened and publicly read aloud on
February 6, 2024.
Financial Impact
The funding source for this project is the Capital Utility Fund.
Form 1295 - Acknowledged by City
Recommendation
Approve
City of Colleyville Page 2
City Council Agenda Briefing 4d
Attachments
1. Construction Services Agreement
2. Bid Tabulation
3. Form 1295
_______________________________________________________________________________
1
Construction Services Agreement with Nu-Way Construction, LLC (Bid#ENG-2024-007)
CONSTRUCTION SERVICES AGREEMENT
ROBERTS ROAD PHASE 1
(Bid #ENG-2024-007)
This CONSTRUCTION SERVICES AGREEMENT (“Agreement”) is made as of the Effective
Date by and between Nu-Way Construction, LLC, a Texas Limited Liability Company, hereinafter
called "Contractor", and the City of Colleyville, Texas, hereinafter called "City".
RECITALS
WHEREAS, City desires Contractor to perform certain work and services set forth in Section 1,
below; and
WHEREAS, Contractor has expressed a willingness to perform said work and services, hereinafter
referred to only as "services", specified in the Contract Documents and Section 1 of this Agreement.
NOW, THEREFORE, for and in consideration of the covenants and promises made one to the
other herein, City and Contractor agree as follows:
Section 1. Scope of Services
Upon issuance of a written notice to proceed by City, Contractor agrees to provide to City the
necessary services, labor, materials, equipment, and supplies to perform the Roberts Road Phase 1 (the
“Project”), such services being more fully described herein and pursuant to the plans and specifications
identified in the Contract Documents (defined below).
Section 2. Term of Agreement
The term of this Agreement shall begin on the last date of execution hereof (the “Effective Date”)
and shall continue until Contractor completes the services required herein to the satisfaction of City and
has been paid in full by City, unless sooner terminated in conformance with this Agreement.
Section 3. Contract Documents
(a) This Agreement is a part of the “Contract Documents”, which include:
(1) This Agreement, including all exhibits and addenda hereto;
(2) City’s plans, specifications, and all other contract documents for the Project
contained in City’s Bid #ENG-2024-007;
(3) City’s written notice(s) to proceed to the Contractor;
(4) Properly authorized change orders;
(5) Contractor’s Bid Proposal (“Proposal” and/or “Response”); and
(6) Any other materials distributed by the City that relate to the Project.
In the event there exists a conflict between any term, provision, and/or interpretation of the Contract
Documents, the documents shall take precedent and control in the order listed above in this section (which
shall supersede any conflicting provision concerning priority of contract documents contained in the Bid
Packet). If discrepancies are found that may impact Contractor’s performance of the services for the
Project, it shall be the Contractor’s obligation to seek clarification as to which requirements or provisions
control before undertaking any work on that component of the Project. Should the Contractor fail or refuse
to seek a clarification of such conflicting or inconsistent requirements or provisions prior to any work on
that component of the Project, the Contractor shall be solely responsible for the costs and expenses -
including additional time - necessary to cure, repair and/or correct that component of the Project.
_______________________________________________________________________________
2
Construction Services Agreement with Nu-Way Construction, LLC (Bid#ENG-2024-007)
Section 4. Contractor Obligations
(a) Performance of Services. To the extent reasonably necessary for Contractor to perform the
services under this Agreement, Contractor shall be authorized to engage the services of any agents,
assistants, persons, or corporations that Contractor may deem proper to aid or assist in the performance of
the services under this Agreement with the prior written approval of City. The cost of such personnel and
assistance shall be a reimbursable expense to Contractor only if authorized in writing in advance by City.
Unless otherwise agreed, Contractor shall provide and pay for all materials, supplies, machinery,
equipment, tools, superintendence, labor, insurance, and all water, light, power, fuel, transportation and all
other facilities necessary for the execution and completion of the Project.
(b) Quality Materials. Contractor shall be responsible for the professional quality, technical
accuracy, and the coordination of all materials, construction, installation and other services furnished by
Contractor under this Agreement. Unless otherwise specified in writing by City, all materials shall be new
and both workmanship and materials shall be of a good quality. Contractor shall, if required, furnish
satisfactory evidence as to the kind and quality of materials. Materials or work described in the Contract
Documents that, so applied, have well known, technical or trade meaning shall be held to refer to such
recognized standards. Contractor shall, without additional compensation, correct or revise any errors or
deficiencies in the installation and construction of the Project components to conform as shown in the
Project drawings and specifications.
(c) Additional Services. All minor details of the work not specifically mentioned in the
Contract Documents but obviously necessary for the proper completion of the work, such as the proper
connection of new work to old, shall be considered as incidental to and a part of the work for which the
prices are set forth in this Agreement. Contractor will not be entitled to any additional compensation
therefor unless specifically stated otherwise. Should City require additional services not included under
this Agreement, Contractor shall make reasonable effort to provide such additional services at mutually
agreed charges or rates, and within the time schedule prescribed by City, and without decreasing the
effectiveness of the performance of services required under this Agreement. The terms "extra work" and
“additional services” as used in this Agreement shall be understood to mean and include all work that may
be required by City to be done by Contractor to accomplish any alteration or addition to the work as shown
on the Project plans and drawings. It is agreed that Contractor shall perform all extra work under the
direction of the City's representative when presented with a written work/change order signed by the City’s
representative, subject, however, to the right of Contractor to require written confirmation of such extra
work order by City. No claims for extra services, additional services or changes in the services whatsoever,
including any change in pricing or time for performance related to the services will be made by Contractor
without first obtaining the City’s written agreement and approval of a work/change order reflecting the
same.
(d) Independent Contractor. It is understood and agreed by and between the parties that
Contractor, while performing under this Agreement, is acting independently, and that City assumes no
responsibility or liabilities to any third party in connection with Contractor’s acts or omissions. All services
to be performed by Contractor pursuant to this Agreement shall be in the capacity of an independent
contractor, and not as an agent or employee of City. Contractor shall supervise the performance of its
services and shall be entitled to control the manner and means by which its services are to be performed,
subject to the terms of this Agreement. There is no intended third-party beneficiary to this Agreement.
(e) Inspection of Records. Contractor grants City and its designees the right to audit, examine,
or inspect, at City’s election, all of Contractor's Records relating to the performance of services under this
Agreement, during the term of the Agreement and any retention period herein. City’s audit, examination,
or inspection of Contractor’s Records may be performed by a City designee, which may include its internal
auditors or an outside representative engaged by City. Contractor agrees to retain Contractor’s Records for
_______________________________________________________________________________
3
Construction Services Agreement with Nu-Way Construction, LLC (Bid#ENG-2024-007)
a minimum of four (4) years following termination of the Agreement, unless there is an ongoing dispute
under the contract; then, such retention period shall extend until final resolution of the dispute.
"Contractor's Records" shall include any and all information, materials and data of every kind and character
generated as a result of the services under this Agreement. City agrees that it will exercise its right to audit,
examine or inspect Contractor’s Records only during regular business hours unless City has provided
advance written notice of an alternate time. Contractor agrees to allow City and its designees access to all
of Contractor's Records, Contractor's facilities and the current or former employees of Contractor, deemed
necessary by City or its designee(s), to perform such audit, inspection, or examination.
(f) Certification of No Conflicts. Contractor hereby warrants to the City that Contractor has
made full disclosure in writing of any existing or potential conflicts of interest related to Contractor's
services under this Agreement. In the event that any conflicts of interest arise after the Effective Date of
this Agreement, Contractor hereby agrees immediately to make full disclosure to the City in writing.
(g) No Waiver of City’s Rights. Neither City’s review, approval or acceptance of, nor payment
for any of the materials or services required under this Agreement, shall be construed to operate as a waiver
of any rights under this Agreement or of any cause of action arising out of the performance of this
Agreement, and Contractor shall be and remain liable to City in accordance with applicable law for all
damages to City caused by Contractor’s negligent performance of any of the services furnished under this
Agreement.
(h) Rights-of-Access. City will endeavor to provide such rights of access on any project site
as may be reasonably necessary for Contractor to perform any required preliminary site studies, surveys,
tests, or other necessary investigations prior to mobilization for the Project. Contractor will take all
necessary and reasonable precautions to minimize damage to all personal and real property in the
performance of such surveys, tests, studies and investigations.
(i) Storm Water Management. When performing or delivering services at or upon any property
owned, leased, or managed by the City, or in performance of any services or other acts on behalf of, or at
the direction of the City (regardless of location), Contractor shall at all times comply with (i) the City’s
Storm Water Management and Discharge Control provisions codified in Chapter 42 of the Colleyville
Municipal Code, as amended, (ii) all applicable Minimum Best Management Practice requirements, as
defined by the Texas Commission on Environmental Quality, and (iii) any Storm Water Pollution
Prevention Plan (SWPPP) applicable to the worksite. Regardless of the applicability of the foregoing
regulations, CONTRACTOR SHALL AT ALL TIMES BE RESPONSIBLE FOR IMPLEMENTING
SUCH CONTROLS AS MAY BE REASONABLY NECESSARY TO MINIMIZE ANY NEGATIVE
IMPACT TO THE STORM WATER COLLECTION SYSTEM OR ENVIRONMENT AND SHALL
FOLLOW ALL STATE AND LOCAL ILLICIT DISCHARGE REPORTING PROCEDURES IN THE
EVENT OF AN OCCURRENCE OR DISCHARGE.
(j) Compliance with Laws. Contractor shall comply with all laws, ordinances, rules, policies,
orders, directives, and other regulations governing Contractor’s performance of this Agreement.
Section 5. Payment
(a) Compensation. City agrees to pay Contractor for all services authorized in writing and
properly performed by Contractor in a total amount not to exceed ONE MILLION, SIXTEEN
THOUSAND, TWO HUNDRED AND SIXTEEN DOLLARS AND TWENTY CENTS ($1,016,216.20)
(“Contract Price”), subject to additions or deletions for change orders and/or extra work agreed upon in
writing.
(b) Method of Payment. Unless otherwise agreed by the parties in writing, payment to
Contractor shall be monthly based on a monthly progress report and detailed monthly itemized statement
_______________________________________________________________________________
4
Construction Services Agreement with Nu-Way Construction, LLC (Bid#ENG-2024-007)
for services submitted by Contractor that shows the names of the Contractor’s employees, agents, or
subcontactors performing the services, the time worked, the actual services performed, and the rates charged
for such services, in a form acceptable to City. City shall pay such monthly statements within thirty (30)
days after receipt of a completed submission and City’s verification of the services performed.
(c) Schedule of Values and Application for Payment. City may deduct from any amounts due
or to become due to Contractor any sum or sums owing by Contractor to City. In the event of any breach
by Contractor of any provision or obligation of this Agreement, or in the event of the assertion by any third-
party of a claim or lien against City, or the City’s premises, arising out of Contractor’s performance under
this Agreement, City shall have the right to retain out of any payments due or to become due to Contractor
an amount sufficient to completely protect the City from any and all loss, damage or expense therefrom,
until the breach, claim, or lien has been satisfactorily remedied by Contractor. Additionally, City may, on
account of subsequently discovered evidence, withhold the whole or part of any payment to such extent as
may be necessary to protect itself from loss on account of:
(1) defective work not remedied;
(2) claims filed or reasonable evidence indicating possible filing of claims;
(3) failure of Contractor to make payments promptly to subcontractors or for material or
labor which City may pay as an agent for the Contractor; or
(4) damages to another contractor or subcontractor.
When the above grounds are removed, or Contractor provides a letter of credit, or similar guaranty
satisfactory to City (to be determined in City’s sole discretion) which will protect City in the amount
withheld because of said grounds, City will release the amounts withheld.
Section 6. Performance Schedule
(a) Time for Performance. Contractor shall perform all services as provided for under this
Agreement in a proper, efficient, timely, and professional manner in accordance with City’s requirements.
The time for performance under this Agreement is ninety (90) calendar days. Accordingly, Contractor shall
complete all work related to the Project on or before ninety (90) calendar days following the date of City’s
written notice to proceed to Contractor.
(b) Extensions; Written Request Required. No allowance of any extension of time, for any
cause whatever (including an event of Force Majeure), shall be claimed by or granted to Contractor, unless
(i) Contractor shall have made written request to City for such extension within forty-eight (48) hours after
the cause for such extension occurred, and (ii) City and Contractor have agreed in writing that such
additional time shall be granted. As used in this section, the term “Force Majeure” shall mean that
Contractor’s performance of the services under this Agreement is prevented or delayed, in whole or in part,
to such an extent that Contractor would not be able to complete the services (or any partial component
thereof) within the time for performance set forth herein by reason of or through work strikes, stoppage of
labor, riot, fire, flood, acts of war, insurrection, court judgment, act of God, pandemic, or other specific
cause reasonably beyond Contractor’s control and not attributable to its malfeasance, neglect or
nonfeasance. Should Contractor timely request an extension of time due to an event of force majeure under
this section, City and Contractor may agree in writing to suspended Contractor’s performance until such
disability to perform (other than a payment obligation) is removed; provided, that Contractor shall use
commercially reasonable efforts to remove any such causes and resume performance of the services under
this Agreement as soon as reasonably practicable.
(c) Costs of Delay. Contractor understands and agrees that time is of the essence of this
contract, and that for each day of delay beyond the number of calendar days agreed upon for the completion
of the work herein specified and contracted for (after due allowance for such extension of time as may
_______________________________________________________________________________
5
Construction Services Agreement with Nu-Way Construction, LLC (Bid#ENG-2024-007)
otherwise be provided for extension of time herein), the Owner may withhold permanently from the
Contract Price an amount equal to $1,500.00 per day, which the parties agree represents a reasonable
estimation of the actual costs that would be incurred by the City in the event of such delay. In the event
Contractor's performance under this Agreement is delayed or interfered with, regardless of reason,
Contractor shall not be entitled to any increase in fee or price, or to damages or additional compensation as
a consequence of such delays.
Section 7. Ownership of Project; Bill of Sale; No Liens
(a) Title of Ownership. Contractor warrants that title to all services, including all equipment
and materials incorporated into the Project, will pass to City no later than the time of final payment.
Contractor further warrants that upon payment by City, all services for which payments have been received
from City shall be free and clear of liens, claims, security interests or other encumbrances in favor of
Contractor or any other person or entity whatsoever.
(b) Assignment; Bill of Sale. Contractor agrees, no later than the time of completion of the
Project, to assign to City all manufacturer’s warranties relating to equipment, materials and labor used in
the Project and further agrees it will at all times perform the services in a manner that will, to the greatest
extent possible, preserve all manufacturer’s warranties. If necessary as a matter of law, Contractor may
retain the right to enforce directly any such manufacturers’ warranties during the one year period following
the date of acceptance of the Project by City; provided, that City’s rights related to the same shall not be
subordinate to Contractor’s enforcement rights.
CONTRACTOR AGREES TO INDEMNIFY, DEFEND, AND SAVE CITY HARMLESS FROM ALL
CLAIMS RELATED TO ANY DEMANDS OF SUBCONTRACTORS, LABORERS, WORKMEN,
MECHANICS, MATERIALMEN, AND SUPPLIERS OF MACHINERY AND PARTS THEREOF,
EQUIPMENT, POWER TOOLS, ALL SUPPLIES ARISING OUT OF THE PERFORMANCE OF THIS
AGREEMENT. CONTRACTOR SHALL FURNISH SATISFACTORY EVIDENCE THAT ALL
OBLIGATIONS DESCRIBED HEREIN HAVE BEEN PAID, DISCHARGED OR WAIVED UPON
CITY’S WRITTEN REQUEST.
Section 8. Default; Termination; Abandonment
(a) Default; Notice to Cure. A party shall be deemed in default under this Agreement if the
party is in breach of a material provision of this Agreement and said breach is not cured within ten (10)
days written notice of default by the other party. In the event the breaching party has notified the other
party in writing that it is diligently working to cure the breach and has provided reasonable evidence in
support of the same, the breaching party shall not be deemed in default until the thirtieth (30th) day following
the non-breaching party’s notice of default.
(b) Default by Contractor. In addition to default under Section 7(a) above, Should Contractor
fail to comply with any term or condition this Agreement applicable to Contractor, or become disabled and
unable to comply with any provisions of this Agreement related to the quality or character of the services
or time of performance, Contractor shall be deemed in default of this Agreement. If such default is not
corrected within ten (10) days after written notice by City to Contractor, City may, at its sole discretion and
without prejudice to any other right or remedy:
(1) terminate this Agreement and be relieved of any further payment or consideration to
Contractor except for all services determined by City to be satisfactorily completed prior
to such termination. Payment for work satisfactorily completed shall be for actual costs
incurred and non-refundable, including reasonable salaries and travel expenses of
Contractor to and from meetings called by City at which Contractor is required to attend,
but shall not include any loss of profit of Contractor. City may further proceed to complete
_______________________________________________________________________________
6
Construction Services Agreement with Nu-Way Construction, LLC (Bid#ENG-2024-007)
the services in any manner deemed proper by City, either by the use of its own forces or
by resubletting to others; or
(2) City may, without terminating this Agreement or taking over the services, furnish the
necessary materials, equipment, supplies and/or help necessary to remedy the situation, at
Contractor’s sole expense.
(b) Suspension or Termination by City. City may suspend or terminate this Agreement for
cause or without cause at any time by giving written notice to Contractor. In the event suspension or
termination is without cause, payment to Contractor, in accordance with the terms of this Agreement, will
be made based on services reasonably determined by City to be satisfactorily performed as of the date of
suspension or termination. Such payment will become payable upon delivery of all instruments of service
to City and City’s acceptance of the same. If City requires a modification of the services under this
Agreement, and in the event City and Contractor fail to agree upon such modification(s), City shall have
the option of terminating this Agreement and Contractor's services hereunder at no additional cost other
than the payment to Contractor in accordance with the terms of this Agreement for the services reasonably
determined by City to be properly performed prior to such termination date.
(c) Abandonment. If Contractor should abandon and fail or refuse to resume work within ten
(10) days after written notification from the City, or if Contractor fails to timely comply with the orders of
the City, when such orders are consistent with the Contract Documents, then, and in that case, where a
performance bond(s) exists, the surety on the bond(s) may be notified in writing by City and directed to
complete the work (at City’s sole discretion), and a copy of said notice shall be delivered to Contractor.
After receiving said notice of abandonment, Contractor shall not remove from the work any machinery,
equipment, tools, materials or supplies then on the job, but the same, together with any materials and
equipment under contract for the work, may be held for use on the work by the City or the surety on the
performance bond, or another Contractor in completion of the work; and Contractor shall not receive any
rental or credit therefor, having hereby acknowledged that the use of such equipment and materials will
ultimately reduce the cost to complete the work and be reflected in the final settlement. In the event a surety
fails to comply with City’s written notice provided for herein, then the City may provide for completion of
the work in either of the following elective manners:
(1) the City may employ such labor and use such machinery, equipment, tools, materials and
supplies as said City may deem necessary to complete the work and charge the expense of
such labor, machinery, equipment, tools, materials and supplies to Contractor, which shall
be deducted and paid by City out of such amounts as may be due, or that may thereafter at
any time become due to the Contractor under this Agreement. In case such expense is less
than the sum which would have been payable under this Agreement if the same had been
completed by the Contractor, then Contractor shall receive the difference. In case such
expense is greater than the sum which would have been payable under this Agreement if
the same had been completed by said Contractor, then the Contractor and/or its surety (ies)
shall pay the amount of such excess to the City; or
(2) the City may (under sealed bids when and in the manner required by law) let the contract
to another Contractor for the completion of the work under substantially the same terms
and conditions which are provided in this Agreement. In the case of any increase in cost
to the City under the new contract as compared to what would have been the cost under
this Agreement, such increase shall be charged to the Contractor and its surety (ies) shall
be and remain bound therefor. However, should the cost to complete any such new contract
prove to be less than what would have been the cost to complete under this Agreement, the
Contractor and/or its surety (ies) shall be credited therewith.
_______________________________________________________________________________
7
Construction Services Agreement with Nu-Way Construction, LLC (Bid#ENG-2024-007)
(d) Remedies Cumulative. The remedies in this section are cumulative and nothing herein shall
be deemed a waiver of any other remedy available to the City under this Agreement, including its remedies
upon default provided herein above.
Section 9. Insurance
Contractor shall during the term hereof maintain in full force and effect all policies of insurance
reasonably required by City and in compliance with the Contract Documents. Contractor’s obligation to
provide acceptable certificates of insurance is a material condition of this Agreement, and services under
this Agreement shall not commence until certificates of insurance have been received, reviewed, and
accepted by City. The minimum coverages and limits of liability for the policies of insurance required
under this Agreement are maintained by and accessible through the City’s purchasing department.
Section 10. Indemnification
(a) Release of liability. CITY SHALL NOT BE LIABLE FOR ANY LOSS, DAMAGE, OR
INJURY OF ANY KIND OR CHARACTER TO ANY PERSON OR PROPERTY ARISING FROM THE
SERVICES OF CONTRACTOR PURSUANT TO THIS AGREEMENT. CONTRACTOR HEREBY
WAIVES ALL CLAIMS AGAINST CITY, ITS OFFICIALS, OFFICERS, EMPLOYEES, OR AGENTS
(COLLECTIVELY REFERRED TO IN THIS SECTION AS “CITY”) FOR DAMAGE TO ANY
PROPERTY OR INJURY TO, OR DEATH OF, ANY PERSON ARISING AT ANY TIME AND FROM
ANY CAUSE (OTHER THAN THE GROSS NEGLIGENCE OF CITY, IN WHICH CASE
CONTRACTOR SHALL WAIVE ALL CLAIMS TO THE EXTENT OR PROPORTION OF
NEGLIGENCE ATTRIBUTED TO CONTRACTOR AND/OR ITS OFFICERS, DIRECTORS,
SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS
OR PERMITTED ASSIGNS AS DETERMINED BY A COURT OR OTHER FORUM OF COMPETENT
JURISDICTION).
(b) Contractor’s Indemnity Obligation. CONTRACTOR AGREES TO INDEMNIFY AND
SAVE HARMLESS CITY FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES,
CLAIMS, SUITS, COSTS (INCLUDING COURT COSTS, REASONABLE ATTORNEYS’ FEES AND
COSTS OF INVESTIGATION) AND ACTIONS OF ANY KIND BY REASON OF INJURY TO OR
DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE EXTENT CAUSED
BY CONTRACTOR’S PERFORMANCE OF SERVICES UNDER THIS AGREEMENT OR BY
REASON OF ANY NEGLIGENT ACT OR OMISSION ON THE PART OF CONTRACTOR, ITS
OFFICERS, DIRECTORS, SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS,
LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS (EXCEPT WHEN SUCH LIABILITY,
CLAIMS, SUITS, COSTS, INJURIES, DEATHS OR DAMAGES ARISE, IN WHOLE OR IN PART,
FROM OR ARE ATTRIBUTED TO THE GROSS NEGLIGENCE OF CITY, IN WHICH CASE
CONTRACTOR SHALL INDEMNIFY CITY ONLY TO THE EXTENT OR PROPORTION OF
NEGLIGENCE ATTRIBUTED TO CONTRACTOR AND/OR ITS OFFICERS, DIRECTORS,
SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS
OR PERMITTED ASSIGNS AS DETERMINED BY A COURT OR OTHER FORUM OF COMPETENT
JURISDICTION).
(c) Notice of Claim(s). Contractor shall promptly advise City in writing of any claim or
demand against the City, related to or arising out of Contractor’s acts or omissions under this Agreement
and shall see to the investigation and defense of such claims or demand at Contractor’s sole cost and
expense; provided, that City, at its option and at its own expense, may participate in such defense without
relieving Contractor of any of its obligations hereunder.
CONTRACTOR’S OBLIGATIONS UNDER THIS SECTION SHALL NOT BE LIMITED TO THE
LIMITS OF COVERAGE OF INSURANCE MAINTAINED OR REQUIRED TO BE MAINTAINED BY
_______________________________________________________________________________
8
Construction Services Agreement with Nu-Way Construction, LLC (Bid#ENG-2024-007)
CONTRACTOR UNDER THIS AGREEMENT. THE PROVISIONS OF THIS SECTION 10 SHALL
SURVIVE TERMINATION OF THIS AGREEMENT.
Section 11. Notice
All notices required by this Agreement shall be in writing and addressed to the parties at the
addresses set forth on the signature page(s) of this Agreement (or to such other address that may be
designated by the receiving party from time to time in accordance with this section). All notices shall be
delivered by (a) personal delivery, (b) certified or registered mail (in each case, return receipt requested,
postage prepaid), (c) nationally recognized overnight courier (with all fees pre-paid), or (d) email of a pdf
document containing the required notice. Such notice or document shall be deemed to be delivered or given,
whether actually received or not, (i) when received if delivered or given in person, (ii) if sent by United
States mail, three (3) business days after being deposited in the United States mail as set forth above, (iii)
on the next business day after the day the notice or document is provided to a nationally recognized carrier
to be delivered as set forth above, or (iv) if sent by email, the next business day. A confirmation of delivery
report which reflects the time that the email was delivered to the recipient’s last notified email address is
prima facie evidence of its receipt by the recipient, unless the sender receives a delivery failure notification,
indicating that the email has not been delivered to the recipient.
Section 12. Sales and Use Taxes
Contractor understands and acknowledges that City is a governmental entity and exempt from the
payment of sales and use taxes for certain materials and equipment conveyed to City as part of this Project
or otherwise incorporated into the Project. City agrees to provide Contractor such documentation as may
otherwise be required by state law to allow Contractor to avoid payment of sales and uses taxes for materials
and equipment with respect to the Project to the extent allowed by law.
Section 13. Texas Government Code Verifications
Contractor’s execution of this Agreement shall serve as its acknowledgement and written
verification that: (i) the requirements of Subchapter J, Chapter 552, Government Code, apply to this
Agreement and Contractor agrees that the Agreement can be terminated if Contractor knowingly or
intentionally fails to comply with a requirement of that subchapter; (ii) pursuant to Texas Government Code
Chapter 2270, that Contractor’s organization does not presently boycott Israel and will not boycott Israel
during the term of this Agreement; (iii) pursuant to Texas Government Code Chapter 2251, that
Contractor’s organization does not currently discriminate against firearm and ammunition industries and
will not for the term of the contract; and (iv) pursuant to Texas Government Code Code 2276, that the
Contractor’s organization does not currently boycott energy companies and will not for the term of the
contract. Discriminating means refusing to deal with, terminating business activities with, or otherwise
taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations
specifically with the firearm or ammunition industry or with a person or entity doing business in the firearm
or ammunition industry, but does not include an action made for ordinary business purposes.
Section 14. Miscellaneous
(a) Contractor shall not assign or sublet this Agreement, in whole or in part, without the prior
written consent of City. (b) Contractor shall comply with all federal, state, county and municipal laws,
ordinances, resolutions, regulations, rules, policies, orders, and directives applicable to the services under
this Agreement. (c) The laws of the State of Texas shall govern this Agreement; and venue for any action
concerning this Agreement shall be in the state district courts of Tarrant County, Texas. The parties agree
to submit to the personal and subject matter jurisdiction of said courts. (d) This Agreement contains the
entire understanding of the parties with respect to the subject matter hereof and there are no oral
understandings, statements or stipulations bearing upon the meaning or effect of this Agreement which
_______________________________________________________________________________
9
Construction Services Agreement with Nu-Way Construction, LLC (Bid#ENG-2024-007)
have not been incorporated herein. (e) The exhibits attached hereto, if any, are incorporated herein and
made a part hereof for all purposes. (f) Unless expressly provided otherwise herein, this Agreement may
only be modified, amended, supplemented or waived by a mutual written agreement of the parties. (g) In
the event any one or more of the provisions contained in this Agreement shall for any reason be held to be
invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect
any other provisions, and the Agreement shall be construed as if such invalid, illegal, or unenforceable
provision had never been contained in it. (h) Any of the representations and obligations of the parties, as
well as any rights and benefits of the parties pertaining to a period of time following the termination of this
Agreement shall survive termination. (i) This Agreement may be executed by the parties in separate
counterparts, each of which when so executed and delivered shall be an original, but all such counterparts
shall together constitute one and the same instrument. Each counterpart may consist of any number of
copies hereof each signed by less than all, but together signed by all of the parties. (j) Each party represents
that it has full capacity and authority to grant all rights and assume all obligations granted and assumed
under this Agreement. (k) Subject to the provisions regarding assignment, this Agreement shall be binding
on and inure to the benefit of the parties to it and their respective heirs, executors, administrators, legal
representatives, successors and assigns.
[REMAINDER OF PAGE LEFT BLANK INTENTIONALLY –
SIGNATURES ON FOLLOWING PAGE(S)]
_______________________________________________________________________________
10
Construction Services Agreement with Nu-Way Construction, LLC (Bid#ENG-2024-007)
IN WITNESS WHEREOF, the parties have executed and delivered this Agreement as of
the Effective Date.
For City:
CITY OF COLLEYVILLE, TEXAS
By:
Jerry Ducay
City Manager
Date:
For Contractor:
NU-WAY CONSTRUCTION, LLC
By:
Brandy Woehrle
President
Date:
Notice Address:
City of Colleyville
Attn: City Manager
100 Main Street, 3rd Floor
City of Colleyville, Texas 76034
E: jducay@colleyville.com
ATTEST:
By:
Christine Loven
City Secretary
Date:
Notice Address:
Nu-Way Construction, LLC
Attn: Brandy Woehrle, President
1209 Cantrell Sansom Rd ste 401
Blue Mound, Texas 76131
E: brandy@nu-wayconstruction.net
GovDox Colleyville Contract ID:
CSA_ED_February 20, 2024_Rev20230112
Unit Total Unit Total Unit Total Unit Total Unit Total Unit TotalRoadway1 Mobilization and Bonds (Maximum 5% of Total Bid)LS 1.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $41,000.00 $41,000.00 $61,000.00 $61,000.00 $55,000.00 $55,000.00 $49,500.00 $49,500.002 Right-Of-Way PreparationLS 1.00 $20,000.00 $20,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $45,000.00 $45,000.00 $6,860.80 $6,860.80 $35,250.00 $35,250.003 Remove Existing Asphalt PavementSY 970.00 $13.00 $12,610.00 $22.00 $21,340.00 $35.00 $33,950.00 $10.00 $9,700.00 $30.57 $29,652.90 $23.00 $22,310.004 Remove Existing Concrete PavementSY 360.00 $13.00 $4,680.00 $25.00 $9,000.00 $35.00 $12,600.00 $34.00 $12,240.00 $29.64 $10,670.40 $27.00 $9,720.005 Remove Existing Concrete SidewalkSY 445.00 $13.00 $5,785.00 $20.00 $8,900.00 $40.00 $17,800.00 $34.00 $15,130.00 $26.89 $11,966.05 $18.00 $8,010.006 Remove Existing Stone WallsLS 1.00 $25,000.00 $25,000.00 $3,500.00 $3,500.00 $8,000.00 $8,000.00 $2,500.00 $2,500.00 $5,497.61 $5,497.61 $6,850.00 $6,850.007 Roadway ExcavationCY 750.00 $45.00 $33,750.00 $40.00 $30,000.00 $45.00 $33,750.00 $37.00 $27,750.00 $17.80 $13,350.00 $110.00 $82,500.008 Compacted Roadway Fill and EmbankmentCY 100.00 $150.00 $15,000.00 $40.00 $4,000.00 $85.00 $8,500.00 $50.00 $5,000.00 $109.12 $10,912.00 $20.00 $2,000.009 Detours and BarricadesMO 3.00 $4,000.00 $12,000.00 $5,000.00 $15,000.00 $6,800.00 $20,400.00$5,000.00 $15,000.00 $1,493.76$4,481.28 $9,450.00 $28,350.0010 Portable Changeable Message Signs (2)LS 1.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $4,500.00 $4,500.00 $20,500.00 $20,500.00 $1,347.26$1,347.26 $5,750.00 $5,750.0011 4" Topsoil SY 800.00 $9.00 $7,200.00 $25.00 $20,000.00 $18.00 $14,400.00 $6.00 $4,800.00 $27.19 $21,752.00 $5.00 $4,000.0012 Sodding/Turfgrass Planting (Block Sod)SY 800.00 $9.00 $7,200.00 $25.00 $20,000.00 $18.00 $14,400.00 $13.00 $10,400.00 $10.42 $8,336.00 $7.50 $6,000.0013 Irrigation ContingencyLS 1.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.0014 7" Reinforced Concrete Pavement (Jointed)SY 1,435.00 $75.00 $107,625.00 $110.00 $157,850.00 $135.00 $193,725.00$104.00 $149,240.00 $123.49 $177,208.15 $114.50 $164,307.5015 6" Lime Treated SubgradeSY 1,050.00 $7.00 $7,350.00 $15.00$15,750.00 $18.00 $18,900.00 $25.00 $26,250.00 $11.26 $11,823.00 $14.50 $15,225.0016 8" Lime Treated SubgradeSY 1,670.00 $9.00 $15,030.00 $12.00$20,040.00 $20.00 $33,400.00 $30.00$50,100.00 $14.07 $23,496.90 $15.00 $25,050.0017 Hydrated Lime (36lb/sy for 8"; 27lb/sy for 6")TON 50.00 $375.00 $18,750.00 $300.00 $15,000.00 $330.00 $16,500.00 $345.00 $17,250.00 $144.89 $7,244.50 $500.00 $25,000.0018 6" Flexible BaseSY 1,000.00 $55.00 $55,000.00 $35.00$35,000.00 $18.00 $18,000.00 $39.00 $39,000.00 $26.05 $26,050.00 $30.50 $30,500.00City of Colleyville Roberts Road - Phase 1Bid Tabulation ID: ENG-2024-007Item Description Unit QuantityNu-Way Construction, LLC Apple Pavement Services David-Tehoungue Ltd Co GRod construction, LLC. King George Traffic Solutions McClendon Const Co Inc
Unit Total Unit Total Unit Total Unit Total Unit Total Unit TotalItem Description Unit QuantityNu-Way Construction, LLC Apple Pavement Services David-Tehoungue Ltd Co GRod construction, LLC. King George Traffic Solutions McClendon Const Co Inc19 Hot Mix Asphaltic Concrete (HMAC) Type "D" (2" Thick)TON 110.00 $190.00 $20,900.00 $250.00 $27,500.00 $260.00 $28,600.00 $250.00 $27,500.00 $674.82 $74,230.20 $350.00 $38,500.0020 6" Concrete Curb (Monolithic)LF 740.00 $17.00 $12,580.00 $15.00 $11,100.00 $18.00 $13,320.00 $7.00 $5,180.00 $74.18 $54,893.20 $15.00 $11,100.0021 6" Concrete Curb & GutterLF 20.00 $27.00 $540.00 $26.00 $520.00 $60.00 $1,200.00 $75.00 $1,500.00$201.45 $4,029.00 $75.00 $1,500.0022 6" Concrete Driveway (Commercial) (High Early Strength)SY 190.00 $80.00 $15,200.00 $105.00 $19,950.00 $120.00 $22,800.00 $120.00 $22,800.00 $71.29 $13,545.10 $180.00 $34,200.0023 6" Reinforced Concrete RiprapCY 1.00 $500.00 $500.00 $500.00 $500.00 $1,000.00 $1,000.00 $500.00 $500.00 $2,902.29 $2,902.29 $2,450.00 $2,450.0024 5" Concrete SidewalkSY 420.00 $63.00 $26,460.00 $75.00 $31,500.00 $120.00 $50,400.00 $77.00$32,340.00 $142.50 $59,850.00 $120.00 $50,400.0025 Concrete Walls SF 600.00 $45.00 $27,000.00 $55.00 $33,000.00 $10.00 $6,000.00 $109.00 $65,400.00 $75.99 $45,594.00 $49.00 $29,400.0026 Curb Ramp (Type 7)EA 2.00 $3,500.00 $7,000.00 $3,000.00 $6,000.00 $1,500.00 $3,000.00 $2,200.00 $4,400.00 $3,166.24 $6,332.48 $4,950.00 $9,900.0027 Sign and Post AssemblyEA 3.00 $500.00 $1,500.00 $1,200.00$3,600.00 $4,500.00 $13,500.00 $750.00 $2,250.00 $130.26 $390.78 $650.00 $1,950.0028 Relocate Roadway SignEA 2.00 $50.00 $100.00 $500.00 $1,000.00 $450.00 $900.00 $550.00 $1,100.00 $2,305.66 $4,611.32 $500.00 $1,000.0029 Relocate Existing Church Sign and Restore Electrical ServiceLS 1.00 $15,000.00 $15,000.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $8,000.00 $8,000.00 $4,611.31 $4,611.31 $9,950.00 $9,950.0030 Relocate Storage Buildings (2)LS 1.00 $6,000.00 $6,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $2,946.10 $2,946.10 $10,750.00 $10,750.0031 12' Pipe Gates (2)LS 1.00 $5,000.00 $5,000.00 $5,500.00 $5,500.00 $1,000.00 $1,000.00 $5,000.00 $5,000.00 $5,210.54 $5,210.54 $2,500.00 $2,500.0032 Remove Mailbox and Install New MailboxEA 1.00 $2,500.00 $2,500.00 $450.00$450.00 $2,500.00 $2,500.00 $650.00$650.00 $1,765.14 $1,765.14 $500.00 $500.0033 REFL PAV MRK TY I (W)4"(SLD)(060MIL)LF 180.00 $3.40 $612.00 $2.00 $360.00 $15.00 $2,700.00 $2.50 $450.00 $1.61 $289.80 $1.50 $270.0034 REFL PAV MRK TY I (W)8"(SLD)(100MIL)LF 295.00 $4.50 $1,327.50 $3.00 $885.00 $17.00 $5,015.00 $5.00 $1,475.00$2.42 $713.90 $3.50 $1,032.5035 REFL PAV MRK TY I (W)24"(SLD)(100MIL)LF 105.00 $13.00 $1,365.00 $5.00 $525.00 $25.00 $2,625.00 $16.00 $1,680.00 $17.94 $1,883.70 $13.00 $1,365.0036 REFL PAV MRK TY I (Y)4"(SLD)(100MIL)LF 606.00 $3.40 $2,060.40 $3.00 $1,818.00 $8.00 $4,848.00 $2.10 $1,272.60 $1.79 $1,084.74 $1.50 $909.00
Unit Total Unit Total Unit Total Unit Total Unit Total Unit TotalItem Description Unit QuantityNu-Way Construction, LLC Apple Pavement Services David-Tehoungue Ltd Co GRod construction, LLC. King George Traffic Solutions McClendon Const Co Inc37 REFL PAV MRK TY I (W)(WORD)(100MIL)EA 4.00 $600.00 $2,400.00 $500.00 $2,000.00 $250.00 $1,000.00 $250.00 $1,000.00 $60.53 $242.12 $175.00 $700.0038 REFL PAV MRK TY I (W)(ARROW)(100MIL)EA 4.00 $450.00 $1,800.00 $500.00 $2,000.00 $250.00 $1,000.00 $250.00 $1,000.00 $80.61 $322.44 $175.00 $700.0039 REFL PAV MRK TY I (W)(DBL ARROW)(100MIL)EA 2.00 $500.00 $1,000.00 $500.00 $1,000.00 $650.00 $1,300.00 $400.00 $800.00 $161.21 $322.42 $250.00 $500.0040 REFL PAV MRK TY II (W) 4" (SLD)LF 180.00 $2.70 $486.00 $2.00 $360.00 $15.00 $2,700.00 $1.00 $180.00 $1.61 $289.80 $0.05 $9.0041 REFL PAV MRK TY II (W) 8" (SLD)LF 295.00 $3.00 $885.00 $3.00 $885.00 $17.00 $5,015.00 $1.00 $295.00 $1.62 $477.90 $0.10 $29.5042 REFL PAV MRK TY II (W) 24" (SLD)LF 105.00 $4.00 $420.00 $5.00 $525.00 $15.00 $1,575.00 $1.00 $105.00 $17.29 $1,815.45 $1.00 $105.0043 REFL PAV MRK TY II (Y) 4" (SLD)LF 606.00 $2.70 $1,636.20 $3.00 $1,818.00 $8.00 $4,848.00 $0.50 $303.00 $1.51 $915.06 $0.05 $30.3044 REFL PAV MRK TY II (W) (WORD)EA 4.00 $80.00 $320.00 $500.00 $2,000.00 $250.00 $1,000.00 $30.00 $120.00 $48.42 $193.68 $20.00 $80.0045 REFL PAV MRK TY II (W) (ARROW)EA 4.00 $80.00 $320.00 $500.00 $2,000.00 $250.00 $1,000.00 $30.00 $120.00 $60.53 $242.12 $20.00 $80.0046 REFL PAV MRK TY II (W) (DBL ARROW)EA 2.00 $100.00 $200.00 $500.00 $1,000.00 $250.00 $500.00 $50.00 $100.00$80.89 $161.78 $20.00 $40.0047 ELIM EXT PAV MRK & MRKS (4")LF 18.00 $4.00 $72.00 $150.00 $2,700.00 $10.00 $180.00 $10.00 $180.00 $6.05 $108.90 $15.00 $270.0048 REFL PAV MRKR TY II-A-AEA 8.00 $12.00 $96.00 $150.00 $1,200.00 $250.00 $2,000.00 $20.00 $160.00$4.84 $38.72 $5.00 $40.0049 REFL PAV MRKR TY I-CEA 15.00 $12.00 $180.00 $150.00 $2,250.00 $250.00 $3,750.00 $20.00 $300.00 $4.84 $72.60 $5.00 $75.0050 REFL PAV MRKR TY II B-BEA 1.00 $12.00 $12.00 $150.00 $150.00 $250.00 $250.00 $100.00 $100.00 $24.21 $24.21 $5.00 $5.0051 Remove Curb InletEA 1.00 $3,000.00 $3,000.00 $3,500.00 $3,500.00 $150.00 $150.00 $2,000.00 $2,000.00 $2,748.80 $2,748.80 $4,350.00 $4,350.0052 Reinforced Concrete Pipe (Class III) (21")LF 52.00 $150.00 $7,800.00 $350.00 $18,200.00 $85.00 $4,420.00 $420.00 $21,840.00 $137.44 $7,146.88 $535.00 $27,820.0053 10' TxDOT TY II Curb InletEA 1.00 $8,000.00 $8,000.00 $5,500.00 $5,500.00 $1,500.00 $1,500.00 $11,500.00 $11,500.00 $5,768.69 $5,768.69 $12,800.00 $12,800.0054 20' Recessed Curb InletEA 1.00 $13,000.00 $13,000.00 $4,000.00 $4,000.00 $1,500.00 $1,500.00 $12,800.00 $12,800.00 $7,753.16$7,753.16 $18,500.00 $18,500.0055 Square Junction Box (4'x4')EA 1.00 $8,000.00 $8,000.00 $3,200.00 $3,200.00 $650.00 $650.00 $11,700.00 $11,700.00 $6,976.90 $6,976.90 $7,900.00 $7,900.0056 Trench Safety LF 52.00 $7.00 $364.00 $50.00 $2,600.00 $45.00 $2,340.00 $50.00 $2,600.00 $7.96 $413.92 $3.00 $156.00
Unit Total Unit Total Unit Total Unit Total Unit Total Unit TotalItem Description Unit QuantityNu-Way Construction, LLC Apple Pavement Services David-Tehoungue Ltd Co GRod construction, LLC. King George Traffic Solutions McClendon Const Co Inc57 Inlet Protection (Install and Remove)EA 5.00 $200.00 $1,000.00 $500.00 $2,500.00 $650.00 $3,250.00 $500.00 $2,500.00 $273.55 $1,367.75 $200.00 $1,000.0058 CONSTRUCTION EXITS (INSTALL AND REMOVE) (TY 1)SY 100.00 $30.00 $3,000.00 $50.00 $5,000.00 $35.00 $3,500.00 $40.00 $4,000.00 $35.82 $3,582.00 $17.00 $1,700.0059 Silt Control Fence (Install and Remove)LF 300.00 $5.00 $1,500.00 $8.00 $2,400.00 $15.00 $4,500.00 $6.00 $1,800.00 $3.91 $1,173.00 $1.50 $450.00$603,116.10 $658,876.00 $719,661.00 $777,860.60 $757,690.75 $810,338.8060 6" C-900 Waterline (DR-18) by Open CutLF 17.00 $80.00 $1,360.00 $100.00 $1,700.00 $150.00 $2,550.00 $221.00 $3,757.00 $97.70 $1,660.90 $175.00 $2,975.0061 8" C-900 Waterline (DR-18) by Open CutLF 10.00 $100.00 $1,000.00 $150.00 $1,500.00 $175.00 $1,750.00 $375.00 $3,750.00 $117.24 $1,172.40 $260.00 $2,600.0062 12" C-900 Waterline (DR-18) by Open CutLF 352.00 $125.00 $44,000.00 $200.00 $70,400.00 $180.00 $63,360.00 $125.00 $44,000.00 $149.80 $52,729.60 $225.00 $79,200.0063 Abandon 8" Waterline in Place and Fill with GroutLF 320.00 $9.00 $2,880.00 $30.00 $9,600.00 $25.00 $8,000.00 $27.00 $8,640.00 $155.01 $49,603.20 $37.00 $11,840.0064 8" Gate Valve EA 1.00 $3,500.00 $3,500.00 $2,500.00 $2,500.00 $500.00 $500.00 $3,300.00 $3,300.00 $4,950.01 $4,950.01 $5,250.00 $5,250.0065 12" Gate ValveEA 2.00 $6,500.00 $13,000.00 $3,500.00 $7,000.00 $650.00 $1,300.00 $4,950.00 $9,900.00 $6,773.70 $13,547.40 $7,300.00 $14,600.0066 Furnish and Install 2" Water MeterEA 1.00 $3,000.00 $3,000.00 $7,500.00 $7,500.00 $5,000.00 $5,000.00 $1,850.00 $1,850.00 $4,168.43 $4,168.43 $12,400.00 $12,400.0067 Furnish and Install Water Meter BoxEA 2.00 $1,000.00 $2,000.00 $1,500.00 $3,000.00 $2,000.00 $4,000.00 $1,600.00 $3,200.00 $4,168.43 $8,336.86 $2,400.00 $4,800.0068 Relocate Backflow PreventerEA 1.00 $2,000.00 $2,000.00 $2,500.00 $2,500.00 $1,800.00 $1,800.00 $1,850.00 $1,850.00 $6,773.70 $6,773.70 $9,200.00 $9,200.0069 Relocate Existing Water Service (20 LF - 2" HDPE)EA 2.00 $3,000.00 $6,000.00 $2,500.00 $5,000.00 $3,000.00 $6,000.00 $3,500.00 $7,000.00 $5,536.20 $11,072.40 $6,500.00 $13,000.0070 Adjust Existing Water Meter to GradeEA 1.00 $1,500.00 $1,500.00 $500.00$500.00 $1,800.00 $1,800.00 $850.00$850.00 $1,563.16 $1,563.16 $1,000.00 $1,000.0071 Adjust Existing Water Valve to Final GradeEA 1.00 $1,500.00 $1,500.00 $500.00$500.00 $1,800.00 $1,800.00 $850.00$850.00 $1,953.95 $1,953.95 $2,000.00 $2,000.0072 Salvage Existing Fire HydrantEA 1.00 $2,000.00 $2,000.00 $1,500.00 $1,500.00 $500.00 $500.00 $2,500.00 $2,500.00 $6,773.70 $6,773.70 $4,750.00 $4,750.00Sub Totals RoadwayWater and Sewer
Unit Total Unit Total Unit Total Unit Total Unit Total Unit TotalItem Description Unit QuantityNu-Way Construction, LLC Apple Pavement Services David-Tehoungue Ltd Co GRod construction, LLC. King George Traffic Solutions McClendon Const Co Inc73 Furnish and Install New Fire Hydrant AssemblyEA 1.00 $5,500.00 $5,500.00 $9,500.00 $9,500.00 $4,000.00 $4,000.00 $7,900.00 $7,900.00 $11,072.40 $11,072.40 $15,000.00 $15,000.0074 Salvage Existing Gate ValveEA 1.00 $500.00 $500.00 $2,500.00 $2,500.00 $150.00 $150.00 $500.00 $500.00 $1,953.95 $1,953.95 $1,900.00 $1,900.0075 Connect to Existing 6" WaterlineEA 1.00 $2,500.00 $2,500.00 $3,000.00 $3,000.00 $1,200.00 $1,200.00 $2,600.00 $2,600.00 $3,777.64 $3,777.64 $11,200.00 $11,200.0076 Connect to Existing 8" WaterlineEA 1.00 $2,500.00 $2,500.00 $3,000.00 $3,000.00 $500.00 $500.00 $7,300.00 $7,300.00 $5,080.27 $5,080.27 $11,950.00 $11,950.0077 Connect to Existing 12" WaterlineEA 1.00 $4,000.00 $4,000.00 $3,000.00 $3,000.00 $500.00 $500.00 $9,500.00 $9,500.00 $6,382.91 $6,382.91 $11,950.00 $11,950.0078 Remove and Replace 8" PVC Sewer Line (SDR-35) by Open CutLF 285.00 $220.00 $62,700.00 $35.00 $9,975.00 $135.00 $38,475.00 $140.00 $39,900.00 $117.24 $33,413.40 $160.00 $45,600.0079 Temporary Bypass PumpingLS 1.00 $15,000.00 $15,000.00 $5,000.00 $5,000.00 $3,500.00 $3,500.00 $37,500.00 $37,500.00 $5,861.85$5,861.85 $17,950.00 $17,950.0080 Remove and Replace 5' Diameter Manhole EA 2.00 $17,000.00 $34,000.00 $3,500.00 $7,000.00 $4,500.00 $9,000.00 $12,900.00 $25,800.00 $3,919.60$7,839.20 $15,950.00 $31,900.0081 4" Sewer Service ConnectionEA 1.00 $3,000.00 $3,000.00 $3,500.00 $3,500.00 $500.00 $500.00 $2,100.00 $2,100.00 $5,861.85 $5,861.85 $4,750.00 $4,750.0082 Sewer Concrete EncasementCY 1.00 $500.00 $500.00 $3,500.00 $3,500.00 $1,500.00 $1,500.00 $450.00$450.00 $1,376.59 $1,376.59 $1,600.00 $1,600.0083 Trench Safety LF 664.00 $8.00 $5,312.00 $5.00 $3,320.00 $15.00 $9,960.00 $5.00 $3,320.00 $0.20 $132.80 $3.00 $1,992.0084 Pre-Construction TV InspectionLF 1,000.00 $5.00 $5,000.00 $5.00 $5,000.00 $3.50 $3,500.00 $2.00 $2,000.00 $3.53 $3,530.00 $10.00 $10,000.0085 Post-Construction TV InspectionLF 664.00 $7.00 $4,648.00 $5.00 $3,320.00 $3.50 $2,324.00 $2.00 $1,328.00 $5.31 $3,525.84 $6.00 $3,984.00$228,900.00 $174,815.00 $173,469.00 $231,645.00 $254,114.41 $333,391.00Alternate AA-1 Concrete Walls SF -600.00 $45.00 ($27,000.00) $55.00 ($33,000.00) $10.00 ($6,000.00) $109.00 ($65,400.00) $75.99 ($45,594.00) $49.00 ($29,400.00)A-2 Concrete Walls (Stamped)SF 600.00 $52.00 $31,200.00 $85.00 $51,000.00 $65.00 $39,000.00 $150.00$90,000.00 $100.99 $60,594.00 $64.50 $38,700.00$4,200.00 $18,000.00 $33,000.00$24,600.00 $15,000.00 $9,300.00Sub Totals Base Bid and Alternate A $836,216.10 $851,691.00 $926,130.00 $1,034,105.60 $1,026,805.16 $1,153,029.8086 Construction ContingencyLS 1.00 $180,000.00 $180,000.00 $180,000.00 $180,000.00 $180,000.00 $180,000.00 $180,000.00 $180,000.00$180,000.00 $180,000.00 $180,000.00 $180,000.00$1,016,216.10 $1,031,691.00 $1,106,130.00 $1,214,105.60 $1,206,805.16 $1,333,029.80Sub Totals Water and SewerSub Totals Alternate AContingencyGrand Total Including Contingency
Controlling
Name of Interested Party4 Nature of interest
City, State, Country (place of business)
Intermediary
(check applicable)
CERTIFICATE OF INTERESTED PARTIES 1295FORM
1 of 1
1
OFFICE USE ONLY
2 02/12/2024
Complete Nos. 1 - 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Nu-Way Construction, LLC
Fort Worth, TX United States
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
3
City of Colleyville, Texas
Concrete Pavement Improvements, Grading, Water and Sanitary Sewer Improvements
ENG-2024-007
2024-1122443
02/12/2024
Date Filed:
Date Acknowledged:
Certificate Number:
CERTIFICATION OF FILING
Woehrle, Brandy XFort Worth, TX United States
6
Signature of authorized agent of contracting business entity
My name is _______________________________________________________________,
UNSWORN DECLARATION
Check only if there is NO Interested Party.5
My address is _______________________________________________, _______________________,
and my date of birth is _______________________.
Executed in ________________________________________County,
I declare under penalty of perjury that the foregoing is true and correct.
(street)(state)(zip code)(country)
(year)(month)
_______, ______________, _________.
State of ________________, on the _____day of ___________, 20_____.
(city)
(Declarant)
Version V3.5.1.9000c47fwww.ethics.state.tx.usForms provided by Texas Ethics Commission
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 4e Agenda Date 2/20/2024 Number Resolution R-24-4915
Type Resolution
Department Engineering
Title
Approval of an Interlocal Agreement with Tarrant County for the rehabilitation of various
streets as identified in the agreement and authorizing the City Manager to execute the
agreement
Explanation
Reading and Public Hearing
Staff is seeking approval to enter into an Interlocal Agreement (ILA) with Tarrant
County for the rehabilitation of Cooks and Waller Lane, and various road segments
within the Tara Plantation Subdivision: Ashley Court, Butler Court, Copperwood Court,
Crest Court, Crest Drive, Elmwood Court, Fairhill Court, Greenway Court, Magnolia
Court, Savannah Court, Tara Drive., Trail Bend Court, Wood Creek Court, and Plantation
Court.
The City partners with Tarrant County annually to perform street maintenance work.
Tarrant County has recently completed similar roadway rehabilitation projects such as
Tinker and Roberts Road, and Timberline Drive North and South.
The Fiscal Year 2024 – 2028 Capital Improvement Program (CIP) includes the street
maintenance program with the resurfacing of these roadways.
With the approval of this Interlocal Agreement, Tarrant County will provide the labor
and equipment necessary to rehabilitate the roadways, and the City will be responsible
for the costs associated with the following items: removal of excess materials, new
materials, construction materials testing, traffic control, flaggers, and disposal fees at
an off-site landfill facility for waste materials generated during the project. This work
will result in the roads being resurfaced in their current configuration.
If approved by City Council, the Agreement will be forwarded to Tarrant County for
approval at a future Commissioners Court meeting.
Financial Impact
The funding source for this project is the Capital Project Fund.
Recommendation
Approve
City of Colleyville Page 2
City Council Agenda Briefing 4e
Attachments
1. ILA Tarrant County FY24
2. Quotes FY24
1
THE STATE OF TEXAS
INTERLOCAL AGREEMENT
COUNTY OF TARRANT
This Interlocal Agreement is between Tarrant County, Texas (“COUNTY”),
and the City of Colleyville (“CITY”).
WHEREAS the CITY is requesting the COUNTY’s assistance to:
Rehabilitate and Resurface Cooks Lane located within the City of
Colleyville and Tarrant County Commissioner Precinct #3 from
Pleasant Run to Waller Lane (Approximately 566 linear feet).
Resurface Copperwood Ct. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Plantation Drive
South to Cul-de-Sac (Approximately 433 linear feet).
Resurface Crest Ct. located within the City of Colleyville and Tarrant
County Commissioner Precinct #3 from Plantation Drive South to
Cul-de-Sac (Approximately 320 linear feet).
Resurface Crest Drive located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Crest Ct. to
Plantation (Approximately 1,653 linear feet)
Resurface Elmwood Ct. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Plantation Drive
South to Cul-de-Sac (Approximately 355 linear feet).
Resurface Fairhill Ct. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Plantation Drive
South to Cul-de-Sac (Approximately 197 linear feet)
Resurface Greenway Ct. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Plantation Drive
South to Cul-de-Sac (Approximately 256 linear feet).
Resurface Magnolia Ct. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Plantation Drive
South to Cul-de-Sac (Approximately 317 linear feet)
2
Resurface Plantation Ct. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Plantation Drive
South to Cul-de-Sac (Approximately 138 linear feet).
Resurface Savannah Ct. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Plantation Drive
South to Cul-de-Sac (Approximately 177 linear feet).
Resurface Trail Bend Ct. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Plantation Drive
South to Cul-de-Sac (Approximately 210 linear feet).
Resurface Wood Creek Ct. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Plantation Drive
South to Cul-de-Sac (Approximately 242 linear feet).
Rehabilitate and Resurface Waller Lane located within the City of
Colleyville and Tarrant County Commissioner Precinct #3 from
Cooks Lane to Madge Lane (Approximately 432 linear feet)
Resurface Ashley Ct. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Plantation Drive
South to Cul-de-Sac (Approximately 620 linear feet).
Resurface Butler Ct. located within the City of Colleyville and Tarrant
County Commissioner Precinct #3 from Plantation Drive South to
Cul-de-Sac (Approximately 510 linear feet).
Resurface Tara Dr. located within the City of Colleyville and Tarrant
County Commissioner Precinct #3 from Plantation Drive South to
Cheek Sparger Road (Approximately 580 linear feet).
Collectively, hereinafter referred to as the “Project”.
WHEREAS the Interlocal Cooperation Act contained in Chapter 791 of the
Texas Government Code provides legal authority for the parties to enter into this
Agreement; and
WHEREAS, during the performance of the governmental functions and the
payment for the performance of those governmental functions under this
Agreement, the parties will make the performance and payment from current
revenues legally available to that party; and
WHEREAS the Commissioners Court of the COUNTY and the City Council
of the CITY each make the following findings:
3
a. This Agreement serves the common interests of both parties.
b. This Agreement will benefit the public.
c. The division of costs fairly compensates both parties to this
Agreement; and
d. The CITY and the COUNTY have authorized their representative to
sign this Agreement.
e. Both parties acknowledge that they are each a “governmental entity”
and not a “business entity” as those terms are defined in Tex. Gov’t
Code § 2252.908, and therefore, no disclosure of interested parties
pursuant to Tex. Gov’t Code Section 2252.908 is required.
NOW, THEREFORE, the COUNTY and the CITY agree as follows:
TERMS AND CONDITIONS
1. COUNTY RESPONSIBILITY
The COUNTY will furnish the labor and equipment to assist the CITY in
completing the Project:
Rehabilitate and Resurface Cooks Lane located within the City of
Colleyville and Tarrant County Commissioner Precinct #3 from
Cooks Lane to Waller Lane (Approximately 566 linear feet).
Resurface Copperwood Ct. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Plantation Drive
South to Cul-de-Sac (Approximately 433 linear feet).
Resurface Crest Ct. located within the City of Colleyville and Tarrant
County Commissioner Precinct #3 from Plantation Drive South to
Cul-de-Sac (Approximately 320 linear feet).
Resurface Crest Drive located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Crest Ct. to
Plantation (Approximately 1,653 linear feet)
Resurface Elmwood Ct. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Plantation Drive
South to Cul-de-Sac (Approximately 355 linear feet).
4
Resurface Fairhill Ct. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Plantation Drive
South to Cul-de-Sac (Approximately 197 linear feet)
Resurface Greenway Ct. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Plantation Drive
South to Cul-de-Sac (Approximately 256 linear feet).
Resurface Magnolia Ct. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Plantation Drive
South to Cul-de-Sac (Approximately 317 linear feet)
Resurface Plantation Ct. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Plantation Drive
South to Cul-de-Sac (Approximately 138 linear feet).
Resurface Savannah Ct. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Plantation Drive
South to Cul-de-Sac (Approximately 177 linear feet).
Resurface Trail Bend Ct. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Plantation Drive
South to Cul-de-Sac (Approximately 210 linear feet).
Resurface Wood Creek Ct. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Plantation Drive
South to Cul-de-Sac (Approximately 242 linear feet).
Rehabilitate and Resurface Waller Lane located within the City of
Colleyville and Tarrant County Commissioner Precinct #3 from
Cooks Lane to Madge Lane (Approximately 432 linear feet)
Resurface Ashley Ct. located within the City of Colleyville and
Tarrant County Commissioner Precinct #3 from Plantation Drive
South to Cul-de-Sac (Approximately 620 linear feet).
Resurface Butler Ct. located within the City of Colleyville and Tarrant
County Commissioner Precinct #3 from Plantation Drive South to
Cul-de-Sac (Approximately 510 linear feet).
Resurface Tara Dr. located within the City of Colleyville and Tarrant
County Commissioner Precinct #3 from Plantation Drive South to
Cheek Sparger Road (Approximately 580 linear feet).
5
2. CITY RESPONSIBILITY
2.1 The CITY will furnish and pay for the actual cost of the materials,
including any delivery or freight cost. The CITY will provide a
purchase order and will be billed directly by the material supplier.
The COUNTY may accumulate and bill the CITY for incidental
material cost.
2.2 The CITY will pay for one-half of the COUNTY’s fuel used to
construct this Project. The COUNTY will invoice the CITY for the fuel
consumed at the conclusion of the Project.
2.3 The CITY will be responsible for all traffic control necessary to safely
construct this project. This responsibility includes all advance
notices, signage, barricades, pilot vehicles, and flagmen necessary
to control traffic in and around the construction site. The CITY will be
responsible for and provide portable message boards to supplement
traffic control as needed.
2.4 The CITY will remove the existing surface and make any necessary
roadway repairs and preparations prior to the COUNTY starting
work.
2.5 The CITY will adjust all utilities, manholes and valve boxes for this
Project.
2.6 The CITY will provide the COUNTY with a hydrant meter and all the
water necessary for construction of the Project at no cost to the
COUNTY.
2.7 The CITY will provide or pay for any engineering, survey, and
laboratory testing required for this Project.
2.8 The CITY will furnish a site for dumping all spoils and waste materials
generated during construction of this Project.
2.9 The CITY will provide the material to backfill the pavement edges for
this project.
2.10 If required, the CITY will be responsible for the design and
development of a Storm Water Pollution Prevention Plan (SWPPP).
The CITY further agrees to pay for all cost (including sub-contractor
materials, labor, and equipment) associated with the implementation
of the plan. The COUNTY will be responsible for maintenance of the
plan during the duration of the Project. Documentation and record
keeping of the SWPPP will be the responsibility of the CITY.
3. PROCEDURES DURING PROJECT
COUNTY retains the right to inspect and reject all materials provided for this
Project.
6
If the CITY has a complaint regarding the construction of the project, the CITY
must complain in writing to the COUNTY no later than 30 days of the date of project
completion.
4. NO WAIVER OF IMMUNITY
This Agreement does not waive COUNTY rights under a legal theory of sovereign
immunity. This Agreement does not waive CITY rights under a legal theory of
sovereign immunity.
5. OPTIONAL SERVICES
5.1 If requested by the CITY, the COUNTY will apply permanent striping
coordinated through the Transportation Department. Application of
striping by the COUNTY is limited to Project roadways. If the CITY
desires permanent striping applied to any roadways or portions of
roadways not covered by this Agreement, the CITY will need to enter
into a separate agreement with the COUNTY for the provision of
those services.
6. TIME PERIOD FOR COMPLETION
The CITY will give the COUNTY notice to proceed at the appropriate time.
However, the COUNTY is under no duty to commence construction at any
particular time.
7. THIRD PARTY
This contract shall not be interpreted to inure to the benefit of a third party not a
party to this contract. This contract may not be interpreted to waive any statutory
or common law defense, immunity, including governmental and sovereign
immunity, or any limitation of liability, responsibility, or damage of any party to
this contract, party’s agent, or party’s employee, otherwise provided by law.
8. JOINT VENTURE & AGENCY
The relationship between the parties to this Agreement does not create a
partnership or joint venture between the parties. This Agreement does not appoint
any party as agent for the other party.
7
9. EFFECTIVE DATE
This Agreement becomes effective when signed by the last party whose signing
makes the Agreement fully executed.
10. TERMINATION
This Agreement will automatically terminate on either September 30, 2024, or on
the date the project is completed, whichever occurs first. Notwithstanding the
foregoing, or any other language to the contrary, either party may terminate this
Agreement without cause upon thirty (30) days’ written notice to the other party
prior to the intended date of termination. In the event of termination by either
party, neither party shall have any further obligations to the other party under this
Agreement, except that the CITY remains liable to the COUNTY for any
outstanding invoice for materials that the COUNTY provides for the project, if any.
11. COMPLIANCE WITH LAWS
In providing the services required by this Agreement, COUNTY and CITY must
observe and comply with all applicable federal, state, and local statutes,
ordinances, rules, and regulations, including without limitation, workers’
compensation laws, minimum and maximum salary and wage statutes and
regulations, and non-discrimination laws and regulations. COUNTY and CITY
shall be responsible for ensuring its compliance with any laws and regulations
applicable to its business, including maintaining any necessary licenses and
permits.
8
TARRANT COUNTY, TEXAS CITY OF COLLEYVILLE
_______________________________ ___________________________
Tim O’Hare Jerry Ducay
County Judge City Manager
Date: ________________________ Date: ______________________
_______________________________ ___________________________
Gary Fickes Amber Beard
Commissioner, Precinct 3 Director of Public Works
Date: ________________________ Date: ______________________
Attest:
___________________________
APPROVED AS TO FORM* APPROVED AS TO FORM AND LEGALITY
_________________________________ __________________________________
Criminal District Attorney’s Office* City Attorney
* By law, the Criminal District Attorney’s
Office may only approve contracts for its
clients. We reviewed this document as to
form from our client’s legal
perspective. Other parties may not rely on
this approval. Instead, those parties should
seek contract review from independent
counsel.
Ashley Ct.6/16/2023
City of Colleyville J. Stubblefield
Limits:From Plantation Drive South to Cul-de-Sac
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):620 lf
Stabilization Width (ft) : 0 ft Stab Area :- sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:2,311 sy
Additional Areas (sy):520 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 2,311 0.10 gal/sy 2.76$ $/gal 231 gal gal 637.87$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")2,311 0.110 tn/sy 78.08$ $/tn 254 tn tn 19,849.67$ -$
Subtotal 20,487.54$ -$
Misc Cost
Fuel Cost Estimate 50%400$ 200.00$
Overtime (Watering)-$
Milling (City Contractor)$4,642.22 -$
Materials + Misc Cost 25,329.76$
10% Contingency 2,532.98$
Total:$27,862.74 -$
Material cost from Reynolds asphalt Co. 10/1/2023 Construction Time Estimate: 2 days
Comments:City will pay for all traffic control cost associated with this project.
City will adjust all utilities and manholes/valves for this project.
City will provide a nearby disposal area for spoils .
City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 2,311 SY @ 2. $/sy + $ 20 Mob =$4,642.22
. The City will remove 2" of existing roadway(Wedge Mill) then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Road has ravelled and oxidized asphalt with sporatic cracking. C&G
Butler Ct.6/16/2023
City of Colleyville J. Stubblefield
Limits:From Plantation Drive South to Cul-de-Sac
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):510 lf
Stabilization Width (ft) : 0 ft Stab Area :- sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:1,993 sy
Additional Areas (sy):520 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 1,993 0.10 gal/sy 2.76$ $/gal 199 gal gal 550.16$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")1,993 0.110 tn/sy 78.08$ $/tn 219 tn tn 17,120.34$ -$
Subtotal 17,670.50$ -$
Misc Cost
Fuel Cost Estimate 50%400$ 200.00$
Overtime (Watering)-$
Milling (City Contractor)$4,006.67 -$
Materials + Misc Cost 21,877.17$
10% Contingency 2,187.72$
Total:$24,064.88 -$
Material cost from Reynolds asphalt Co. 10/1/2023 Construction Time Estimate: 2 days
Comments:City will pay for all traffic control cost associated with this project.
City will adjust all utilities and manholes/valves for this project.
City will provide a nearby disposal area for spoils .
City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 1,993 SY @ 2. $/sy + $ 20 Mob =$4,006.67
. The City will remove 2" of existing roadway(Wedge Mill) then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Road has ravelled and oxidized asphalt with sporatic cracking. C&G
Cooks Lane 8/11/2023
(City of Colleyville)John Stubblefield
Limits:From Pleasant Run to Waller Lane
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):566 lf
Stabilization Width (ft) : 17 ft Stab Area :1,069 sy
Binder Width (ft): 16 ft Binder Area :1,006 sy
Surface Width (ft):15 ft Surface Area:943 sy
Additional Areas (sy):0 sy cul-de-sac
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Cement Slurry (12")1,069 42 lbs/sy 267.00$ $/tn 22 tn tn 5,994.51$ -$
Prime (30/70) AEP)1,069 0.10 gal/sy 2.75$ $/gal 107 gal gal 294.01$ -$
Tack Coat 2,075 0.08 gal/sy 2.76$ $/gal 166 gal gal 458.23$ -$
HMAC "B" (pick up)0 0.000 tn/sy 65.00$ $/tn 0 tn tn -$ -$
HMAC "B" (2")(Frac RAP)1,006 0.110 tn/sy 73.83$ $/tn 111 tn tn 8,171.83$ -$
HMAC "D" (pick up)0 0.000 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")(Frac RAP)943 0.110 tn/sy 78.83$ $/tn 104 tn tn 8,179.93$ -$
Backfill Edges 1,132 0.0125 cy/lf -$ $/cy 14 cy cy -$ -$
Subtotal 23,098.504$ -$
Misc Cost
Tabs 566 2 per 40 ft ea $0.46 ea 28 13.02$ -$
Fuel Cost Estimate 50%6,200$ 3,100.00$ -$
Overtime (Watering)1,500.00$
Striping 0.062 2,264 lf 140.37$
Milling (City Contractor)3,548.07$ -$
Materials + Misc Cost 31,399.96$ -$
10% Contingency 3,140.00$
Total:$34,539.95 $0.00
Material Pricing as of 10/1/2023 Construction Time Estimate: 6 days
Comments:City will pay for all traffic control cost associated with this project.
Asphalt Pricing Quoted By City will adjust all utilities and manholes/valves for this project.
Renolds Asphalt CO.City will provide a nearby storage/disposal area for spoils .
City will provide a hydrant meter and all water for this project.
City will provide material for backfilling edges.
Estimated Cost to Mill the project:(4,8 1,069 sy @3.3 $/sy + $ 20 Mob =3,548.07$
Road has cracking issues and is showing signs of sub grtade failure. Deep ditch on the South side.
County will reclaim and stabilize the existing road base(12 inches deep) w/ 42 lbs/sy cement slurry. City will mill and remove 4 inches material. County will place 2 inches TY B HMAC and 2 inches TY D HMAC. clean job site.
Copperwood Ct.6/16/2023
City of Colleyville J. Stubblefield
Limits:From Plantation Drive South to Cul-de-Sac
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):433 lf
Stabilization Width (ft) : 0 ft Stab Area :- sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:2,054 sy
Additional Areas (sy):803 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 2,054 0.10 gal/sy 2.76$ $/gal 205 gal gal 566.87$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")2,054 0.110 tn/sy 78.08$ $/tn 226 tn tn 17,640.44$ -$
Subtotal 18,207.31$ -$
Misc Cost
Fuel Cost Estimate 50%400$ 200.00$
Overtime (Watering)-$
Milling (City Contractor)$4,127.78 -$
Materials + Misc Cost 22,535.09$
10% Contingency 2,253.51$
Total:$24,788.60 -$
Material cost from Reynolds asphalt Co. 10/1/2023 Construction Time Estimate: 2 days
Comments:City will pay for all traffic control cost associated with this project.
City will adjust all utilities and manholes/valves for this project.
City will provide a nearby disposal area for spoils .
City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 2,054 SY @ 2. $/sy + $ 20 Mob =$4,127.78
. The City will remove 2" of existing roadway(Wedge Mill) then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Road has aligator cracking and appears to have areas with base failure
Crest Ct.6/16/2023
City of Colleyville J. Stubblefield
Limits:From Plantation Drive South to Cul-de-Sac
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):320 lf
Stabilization Width (ft) : 0 ft Stab Area :- sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:1,444 sy
Additional Areas (sy):520 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 1,444 0.10 gal/sy 2.76$ $/gal 144 gal gal 398.67$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")1,444 0.110 tn/sy 78.08$ $/tn 159 tn tn 12,406.04$ -$
Subtotal 12,804.71$ -$
Misc Cost
Fuel Cost Estimate 50%400$ 200.00$
Overtime (Watering)-$
Milling (City Contractor)$2,908.89 -$
Materials + Misc Cost 15,913.60$
10% Contingency 1,591.36$
Total:$17,504.96 -$
Material cost from Reynolds asphalt Co. 10/1/2023 Construction Time Estimate: 2 days
Comments:City will pay for all traffic control cost associated with this project.
City will adjust all utilities and manholes/valves for this project.
City will provide a nearby disposal area for spoils .
City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 1,444 SY @ 2. $/sy + $ 20 Mob =$2,908.89
. The City will remove 2" of existing roadway(Wedge Mill) then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Road has aligator cracking and appears to have areas with base failure
Crest Drive 6/16/2023
City of Colleyville J. Stubblefield
Limits:From Crest Ct. to Plantation
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):1,653 lf
Stabilization Width (ft) : 0 ft Stab Area :- sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:4,775 sy
Additional Areas (sy):0 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 4,775 0.10 gal/sy 2.76$ $/gal 478 gal gal 1,317.99$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")4,775 0.110 tn/sy 78.08$ $/tn 525 tn tn 41,014.38$ -$
Subtotal 42,332.37$ -$
Misc Cost
Fuel Cost Estimate 50%700$ 350.00$
Overtime (Watering)-$
Milling (City Contractor)$9,570.67 -$
Materials + Misc Cost 52,253.04$
10% Contingency 5,225.30$
Total:$57,478.35 -$
Material cost from Reynolds asphalt Co. 10/1/2023 Construction Time Estimate: 3 days
Comments:City will pay for all traffic control cost associated with this project.
City will adjust all utilities and manholes/valves for this project.
City will provide a nearby disposal area for spoils .
City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 4,775 SY @ 2. $/sy + $ 20 Mob =$9,570.67
. The City will remove 2" of existing roadway then(Wedge Mill), the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Road has moderate crackingwith some ravelled and oxidized areas. Road shows some signs of base failure.
Elmwood Ct.6/16/2023
City of Colleyville J. Stubblefield
Limits:From Plantation Drive South to Cul-de-Sac
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):355 lf
Stabilization Width (ft) : 0 ft Stab Area :- sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:1,546 sy
Additional Areas (sy):520 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 1,546 0.10 gal/sy 2.76$ $/gal 155 gal gal 426.57$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")1,546 0.110 tn/sy 78.08$ $/tn 170 tn tn 13,274.47$ -$
Subtotal 13,701.04$ -$
Misc Cost
Fuel Cost Estimate 50%400$ 200.00$
Overtime (Watering)-$
Milling (City Contractor)$3,111.11 -$
Materials + Misc Cost 17,012.15$
10% Contingency 1,701.22$
Total:$18,713.37 -$
Material cost from Reynolds asphalt Co. 10/1/2023 Construction Time Estimate: 2 days
Comments:City will pay for all traffic control cost associated with this project.
City will adjust all utilities and manholes/valves for this project.
City will provide a nearby disposal area for spoils .
City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 1,546 SY @ 2. $/sy + $ 20 Mob =$3,111.11
. The City will remove 2" of existing roadway(Wedge Mill) then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Road has moderate cracking and shows signs of base failure.
Fairhill Ct.6/16/2023
City of Colleyville J. Stubblefield
Limits:From Plantation Drive South to Cul-de-Sac
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):197 lf
Stabilization Width (ft) : 0 ft Stab Area :- sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:1,089 sy
Additional Areas (sy):520 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 1,089 0.10 gal/sy 2.76$ $/gal 109 gal gal 300.59$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")1,089 0.110 tn/sy 78.08$ $/tn 120 tn tn 9,354.16$ -$
Subtotal 9,654.75$ -$
Misc Cost
Fuel Cost Estimate 50%400$ 200.00$
Overtime (Watering)-$
Milling (City Contractor)$2,198.22 -$
Materials + Misc Cost 12,052.97$
10% Contingency 1,205.30$
Total:$13,258.27 -$
Material cost from Reynolds asphalt Co. 10/1/2023 Construction Time Estimate: 2 days
Comments:City will pay for all traffic control cost associated with this project.
City will adjust all utilities and manholes/valves for this project.
City will provide a nearby disposal area for spoils .
City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 1,089 SY @ 2. $/sy + $ 20 Mob =$2,198.22
. The City will remove 2" of existing roadway(Wedge Mill) then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Road has moderate cracking and shows signs of base failure.
Greenway Ct.6/16/2023
City of Colleyville J. Stubblefield
Limits:From Plantation Drive South to Cul-de-Sac
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):256 lf
Stabilization Width (ft) : 0 ft Stab Area :- sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:1,260 sy
Additional Areas (sy):520 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 1,260 0.10 gal/sy 2.76$ $/gal 126 gal gal 347.64$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")1,260 0.110 tn/sy 78.08$ $/tn 139 tn tn 10,818.07$ -$
Subtotal 11,165.71$ -$
Misc Cost
Fuel Cost Estimate 50%400$ 200.00$
Overtime (Watering)-$
Milling (City Contractor)$2,539.11 -$
Materials + Misc Cost 13,904.82$
10% Contingency 1,390.48$
Total:$15,295.30 -$
Material cost from Reynolds asphalt Co. 10/1/2023 Construction Time Estimate: 2 days
Comments:City will pay for all traffic control cost associated with this project.
City will adjust all utilities and manholes/valves for this project.
City will provide a nearby disposal area for spoils .
City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 1,260 SY @ 2. $/sy + $ 20 Mob =$2,539.11
. The City will remove 2" of existing roadway(Wedge Mill) then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Road has ravelled and oxidized asphalt with sporatic cracking. C&G
Magnolia Ct.6/16/2023
City of Colleyville J. Stubblefield
Limits:From Plantation Drive South to Cul-de-Sac
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):317 lf
Stabilization Width (ft) : 0 ft Stab Area :- sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:1,436 sy
Additional Areas (sy):520 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 1,436 0.10 gal/sy 2.76$ $/gal 144 gal gal 396.27$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")1,436 0.110 tn/sy 78.08$ $/tn 158 tn tn 12,331.61$ -$
Subtotal 12,727.88$ -$
Misc Cost
Fuel Cost Estimate 50%400$ 200.00$
Overtime (Watering)-$
Milling (City Contractor)$2,891.56 -$
Materials + Misc Cost 15,819.44$
10% Contingency 1,581.94$
Total:$17,401.38 -$
Material cost from Reynolds asphalt Co. 10/1/2023 Construction Time Estimate: 2 days
Comments:City will pay for all traffic control cost associated with this project.
City will adjust all utilities and manholes/valves for this project.
City will provide a nearby disposal area for spoils .
City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 1,436 SY @ 2. $/sy + $ 20 Mob =$2,891.56
. The City will remove 2" of existing roadway(Wedge Mill) then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Road has cracking, ravelled and oxidized asphalt with some existing crackseal and patching. C&G
Plantation Ct.6/16/2023
City of Colleyville J. Stubblefield
Limits:From Plantation Drive South to Cul-de-Sac
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):138 lf
Stabilization Width (ft) : 0 ft Stab Area :- sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:919 sy
Additional Areas (sy):520 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 919 0.10 gal/sy 2.76$ $/gal 92 gal gal 253.55$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")919 0.110 tn/sy 78.08$ $/tn 101 tn tn 7,890.24$ -$
Subtotal 8,143.80$ -$
Misc Cost
Fuel Cost Estimate 50%400$ 200.00$
Overtime (Watering)-$
Milling (City Contractor)$1,857.33 -$
Materials + Misc Cost 10,201.13$
10% Contingency 1,020.11$
Total:$11,221.24 -$
Material cost from Reynolds asphalt Co. 10/1/2023 Construction Time Estimate: 2 days
Comments:City will pay for all traffic control cost associated with this project.
City will adjust all utilities and manholes/valves for this project.
City will provide a nearby disposal area for spoils .
City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 919 SY @ 2. $/sy + $ 20 Mob =$1,857.33
. The City will remove 2" of existing roadway then(Wedge Mill), the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Road has moderate cracking with some signs of base failure. Existing crack seal, C&G
Savannah Ct.6/16/2023
City of Colleyville J. Stubblefield
Limits:From Plantation Drive South to Cul-de-Sac
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):177 lf
Stabilization Width (ft) : 0 ft Stab Area :- sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:1,031 sy
Additional Areas (sy):520 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 1,031 0.10 gal/sy 2.76$ $/gal 103 gal gal 284.65$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")1,031 0.110 tn/sy 78.08$ $/tn 113 tn tn 8,857.92$ -$
Subtotal 9,142.56$ -$
Misc Cost
Fuel Cost Estimate 50%400$ 200.00$
Overtime (Watering)-$
Milling (City Contractor)$2,082.67 -$
Materials + Misc Cost 11,425.23$
10% Contingency 1,142.52$
Total:$12,567.75 -$
Material cost from Reynolds asphalt Co. 10/1/2023 Construction Time Estimate: 2 days
Comments:City will pay for all traffic control cost associated with this project.
City will adjust all utilities and manholes/valves for this project.
City will provide a nearby disposal area for spoils .
City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 1,031 SY @ 2. $/sy + $ 20 Mob =$2,082.67
. The City will remove 2" of existing roadway(Wedge Mill) then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Road has ravelled and oxidized asphalt with sporatic cracking. C&G
Tara drive 6/16/2023
City of Colleyville J. Stubblefield
Limits:From Plantation Drive South to Cheek Sparger Road
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):580 lf
Stabilization Width (ft) : 0 ft Stab Area :- sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:1,676 sy
Additional Areas (sy):0 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 1,676 0.10 gal/sy 2.76$ $/gal 168 gal gal 462.45$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")1,676 0.110 tn/sy 78.08$ $/tn 184 tn tn 14,391.01$ -$
Subtotal 14,853.46$ -$
Misc Cost
Fuel Cost Estimate 50%400$ 200.00$
Overtime (Watering)-$
Milling (City Contractor)$3,371.11 -$
Materials + Misc Cost 18,424.58$
10% Contingency 1,842.46$
Total:$20,267.03 -$
Material cost from Reynolds asphalt Co. 10/1/2023 Construction Time Estimate: 2 days
Comments:City will pay for all traffic control cost associated with this project.
City will adjust all utilities and manholes/valves for this project.
City will provide a nearby disposal area for spoils .
City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 1,676 SY @ 2. $/sy + $ 20 Mob =$3,371.11
. The City will remove 2" of existing roadway(Wedge Mill) then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Road has ravelled and oxidized asphalt with sporatic cracking. C&G
Trail Bend Ct.6/16/2023
City of Colleyville J. Stubblefield
Limits:From Plantation Drive South to Cul-de-Sac
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):210 lf
Stabilization Width (ft) : 0 ft Stab Area :- sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:1,647 sy
Additional Areas (sy):1040 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 1,647 0.10 gal/sy 2.76$ $/gal 165 gal gal 454.48$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")1,647 0.110 tn/sy 78.08$ $/tn 181 tn tn 14,142.89$ -$
Subtotal 14,597.37$ -$
Misc Cost
Fuel Cost Estimate 50%400$ 200.00$
Overtime (Watering)-$
Milling (City Contractor)$3,313.33 -$
Materials + Misc Cost 18,110.70$
10% Contingency 1,811.07$
Total:$19,921.77 -$
Material cost from Reynolds asphalt Co. 10/1/2023 Construction Time Estimate: 2 days
Comments:City will pay for all traffic control cost associated with this project.
City will adjust all utilities and manholes/valves for this project.
City will provide a nearby disposal area for spoils .
City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 1,647 SY @ 2. $/sy + $ 20 Mob =$3,313.33
. The City will remove 2" of existing roadway(Wedge Mill) then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Road has oxidized and ravelled asphalt, some surface cracking with existing crackseal. Cul-de-sac has an existing utility patch with a sunken area. C&G
Waller Lane 8/11/2023
(City of Colleyville)John Stubblefield
Limits:From Cooks Lane to Madge Lane
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):432 lf
Stabilization Width (ft) : 18 ft Stab Area :864 sy
Binder Width (ft): 17 ft Binder Area :816 sy
Surface Width (ft):16 ft Surface Area:768 sy
Additional Areas (sy):0 sy cul-de-sac
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Cement Slurry (12")864 42 lbs/sy 267.00$ $/tn 18 tn tn 4,844.45$ -$
Prime (30/70) AEP)864 0.10 gal/sy 2.75$ $/gal 86 gal gal 237.60$ -$
Tack Coat 1,680 0.08 gal/sy 2.76$ $/gal 134 gal gal 370.94$ -$
HMAC "B" (pick up)0 0.000 tn/sy 65.00$ $/tn 0 tn tn -$ -$
HMAC "B" (2")(Frac RAP)816 0.110 tn/sy 73.83$ $/tn 90 tn tn 6,626.98$ -$
HMAC "D" (pick up)0 0.000 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")(Frac RAP)768 0.110 tn/sy 78.83$ $/tn 84 tn tn 6,659.56$ -$
Backfill Edges 864 0.0125 cy/lf -$ $/cy 11 cy cy -$ -$
Subtotal 18,739.531$ -$
Misc Cost
Tabs 432 2 per 40 ft ea $0.46 ea 22 9.94$ -$
Fuel Cost Estimate 50%6,200$ 3,100.00$ -$
Overtime (Watering)1,500.00$
Striping 0.062 1,728 lf 107.14$
Milling (City Contractor)2,871.20$ -$
Materials + Misc Cost 26,327.80$ -$
10% Contingency 2,632.78$
Total:$28,960.58 $0.00
Material Pricing as of 10/1/2023 Subject to Change Construction Time Estimate: 8 days
Comments:City will pay for all traffic control cost associated with this project.
Asphalt Pricing Quoted By City will adjust all utilities and manholes/valves for this project.
Reynolds Asphalt Co.City will provide a nearby storage/disposal area for spoils .
City will provide a hydrant meter and all water for this project.
City will provide material for backfilling edges.
Estimated Cost to Mill the project:(4,8 864 sy @3.3 $/sy + $ 20 Mob =2,871.20$
Road has existing patches potholes and has un even pavement
County will reclaim and stabilize the existing road base(12 inches deep) w/ 42 lbs/sy cement slurry. City will mill and remove 4 inches material. County will place 2 inches TY B HMAC and 2 inches TY D HMAC. clean job site.
Wood Creek Ct.6/16/2023
City of Colleyville J. Stubblefield
Limits:From Plantation Drive South to Cul-de-Sac
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):242 lf
Stabilization Width (ft) : 0 ft Stab Area :- sy
Binder Width (ft): 0 ft Binder Area:sy
Surface Width (ft):26 ft Surface Area:1,219 sy
Additional Areas (sy):520 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Tack Coats 1,219 0.10 gal/sy 2.76$ $/gal 122 gal gal 336.47$ -$
HMAC "D" pick up 0 0.110 tn/sy 70.00$ $/tn 0 tn tn -$ -$
HMAC "D" (2")1,219 0.110 tn/sy 78.08$ $/tn 134 tn tn 10,470.70$ -$
Subtotal 10,807.18$ -$
Misc Cost
Fuel Cost Estimate 50%400$ 200.00$
Overtime (Watering)-$
Milling (City Contractor)$2,458.22 -$
Materials + Misc Cost 13,465.40$
10% Contingency 1,346.54$
Total:$14,811.94 -$
Material cost from Reynolds asphalt Co. 10/1/2023 Construction Time Estimate: 2 days
Comments:City will pay for all traffic control cost associated with this project.
City will adjust all utilities and manholes/valves for this project.
City will provide a nearby disposal area for spoils .
City will provide a hydrant meter and all water for this project.
Estimated Cost to Mill the project:(4,8 1,219 SY @ 2. $/sy + $ 20 Mob =$2,458.22
. The City will remove 2" of existing roadway(Wedge Mill) then, the County will lay 2 inches of HMAC Ty"D" surface, clean job site.
Road has ravelled and oxidized asphalt with sporatic cracking. C&G
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 4f Agenda Date 2/20/2024 Number Resolution R-24-4915
Type Resolution
Department Engineering
Title
Approval of an amendment to the Construction Services Agreement with 308
Construction, LLC, amending the owner’s contingency for the City Hall and Justice
Center Improvement project, for an additional amount not to exceed $41,910.83, and
authorizing the City Manager to execute the amendment
Explanation
Reading and Public Hearing
On June 21, 2022, City Council approved the City Hall and Justice Center Improvement
Construction Services Agreement, Resolution R-22-4740, in an amount not to exceed
$679,389.25, which includes a $30,000.00 owner’s contingency.
The project involves general maintenance and repair to the exterior of the City
Hall/Library Building and the Colleyville Justice Center. Exterior renovations include
repair and repainting of EIFS walls and trim, cleaning and resealing limestone, repair
and repointing of limestone mortar, removal and replacement of exterior sealants,
refinishing of steel railings, re-staining of wood soffits and trim, and repainting metal
doors and frames.
State law allows for change orders on construction contracts up to 25% of the total of
the original contract. This change order in the amount of $41,910.83 is 6.17% of the
total contract price of $649,389.25 originally awarded to the contractor. If approved,
this would provide a not to exceed contract amount of $721,300.08.
The additional owner’s contingency would provide for sufficient quantities to replace
limestone at the City Hall/Library complex. In order to accomplish the defined objectives
of the project, the changes implemented are required. With this change order the City
would have sufficient quantities on the contract to complete the repairs.
Financial Impact
The funding source for the project is the Tax Incremental Fund.
Recommendation
Approve
Attachment
1. Contract Amendment 1
First Amendment to Construction Services Agreement with 308 Construction, LLC (Bid# BSV2022-002)
1
FIRST AMENDMENT TO CONSTRUCTION SERVICES AGREEMENT
This First Amendment to Construction Services Agreement (“First Amendment”) is
entered by and between the City of Colleyville, Texas (“City”) and 308 Construction, LLC,
(“Contractor”) as of the Effective Date.
WHEREAS, City and Contractor previously entered into a Construction Services
Agreement for City Hall and Justice Center improvements effective June 21, 2022 (“the
Agreement”); and
WHEREAS, City and Contractor now desire to amend the terms of the Agreement in the
manner provided herein.
NOW THEREFORE, for and in consideration of the mutual covenants made herein and
other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, City and Contractor agree as follows:
1. The total compensation amount stated in Section 5(a) of the Agreement (entitled
“Payment”) is hereby amended to provide for a total not to exceed amount of Seven
Hundred Twenty-One Thousand Three Hundred Dollars and 08/100 ($721,300.08);
providing compensation for additional work to be performed by Contractor in
connection with the City’s City Hall and Justice Center Improvement project, as more
particularly described in Exhibit “A” to this First Amendment.
2. Except as provided in Paragraph 1 above, the provisions of the Agreement remain in
full force and effect.
3. This First Amendment shall be deemed effective on the date it has been signed by the
authorized representatives of City and Contractor (“the Effective Date”).
Signatures on following page
First Amendment to Construction Services Agreement with 308 Construction, LLC (Bid# BSV2022-002)
2
SIGNED AND AGREED by City on February 20, 2024
City of Colleyville, Texas
By: ______________________________________
Jerry Ducay, City Manager
SIGNED AND AGREED by Contractor on _______________________.
308 Construction, LLC
By: ____________________________________
Allen Heiser, Chief Executive Officer
Exhibit A
(attached)
PROJECT: CONTRACT INFORMATION: CHANGE ORDER INFORMATION:
Contract For: Change Order Number:
Date: Date:
OWNER: ARCHITECT: CONTRACTOR:
The Contract is changed as follows:
(Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments
attributable to executed Construction Change Directives.)
The original (Contract Sum) (Guaranteed Maximum Price) was: $
The net change by previously authorized Change Orders: $
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change Order was: $
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased) (unchanged) by this
Change Order in the amount of:
$
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order, will be: $
The Contract Time will be (increased) (decreased) (unchanged) by: ( ) days
The new date of Substantial Completion will be:
NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by
Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to
supersede the Construction Change Directive.
NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR, AND OWNER
ARCHITECT (Firm name) CONTRACTOR (Firm name) OWNER (Firm name)
SIGNATURE SIGNATURE SIGNATURE
PRINTED NAME AND TITLE PRINTED NAME AND TITLE PRINTED NAME AND TITLE
DATE DATE DATE
City of Colleyville
100 Main Street
Colleyville, TX 76034
817.503.1090
Contract Change Form
2/6/24, 10:20 AMBuildertrend
Page 1 of 2https://buildertrend.net/app/ChangeOrder/Print?ids=6787567
22390 - City Hall & Justice Center Exterior Reno
Change Order
Printed: Feb 6, 2024
11835 Hilltop Road, Argyle, TX 76226
Phone: 940-387-4002
Owner Info
City of Colleyville
100 Main Street 1st Floor
Colleyville, TX 76034
Phone: 817-503-1090
Job Info
100 Main Street
Colleyville, TX 76034
Change Order ID
22390-0012
CO ID Created / Approved Date Price
22390-0012 Created:Feb 5, 2024 $41,910.83
Description
Limestone repair
Items Cost Types Description Qty / Unit Unit Price Price
Project Managemt
1010 Project
Management / Project
Coordination
1 $2,748.83 $2,748.83
Limestone
Replacement
32000 Exterior
Improvements
2nd Floor balcony
replacement stone (15
stone)
1 $27,606.00 $27,606.00
Lime stone
replacement small
32000 Exterior
Improvements
Lime stone replacement on
2nd floor balcony
1 $11,556.00 $11,556.00
Status Signature Date
2/6/24, 10:20 AMBuildertrend
Page 2 of 2https://buildertrend.net/app/ChangeOrder/Print?ids=6787567
Approved by: ____________________________/____/______
Approval Comments
Please Note: A signature of Approval OR Electronic Acceptance is required before change order is effective. This change order
becomes part of the existing contract.
TOTAL AMOUNT OF CHANGE ORDER:$41,910.83
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 4g Agenda Date 2/20/2024 Number Resolution R-24-4915
Type Resolution
Department City Manager
Title
Approval of an amendment to the Construction Services Agreement with Fransen-
Pittman Construction Co., Inc., amending the owner’s contingency for the Recreation
Center Gymnasium Renovation project, for an additional amount not to exceed
$100,000.00, and authorizing the City Manager to execute the amendment
Explanation
Reading and Public Hearing
On November 8, 2023, City Council approved the Recreation Center gymnasium
remodel Construction Services Agreement, Resolution R-23-4890, in an amount not to
exceed $1,039,728.00, which includes a $50,000.00 owner’s contingency. The project
consists of the renovation of the existing former church worship space into a
gymnasium. The work involves selective demolition, mechanical and electrical
modifications, new finishes, and miscellaneous interior accessibility improvements.
State law allows for change orders on construction contracts up to 25% of the total of
the original contract. This change order in the amount of $100,000.00 is 9.62% of the
total contract price of $1,039,728.00 originally awarded to the contractor. If approved,
this would provide a not to exceed contract amount of $1,139,728.00. The authorized
budget, as identified in the Capital Improvement Program, for this phase of the
renovation is $1,500,000.00.
The additional owner’s contingency would follow all City policies and procedures for
usage. As construction has been commencing, the contractor has encountered many
unforeseen and materially different physical conditions than those identified in the
contract documents. In order to accomplish the defined objectives of the project, the
changes implemented are required. With this change order the City would have
sufficient quantities on the contract to complete any additional conditions that would
arise.
Financial Impact
The funding source for the project is the capital project fund.
Recommendation
Approve
Attachments1. Contract Amendment 1
First Amendment to Construction Services Agreement with Fransen-Pittman Construction Co., Inc. (Bid# BSV-2024-002) 1
FIRST AMENDMENT TO CONSTRUCTION SERVICES AGREEMENT
This First Amendment to Construction Services Agreement (“First Amendment”) is
entered by and between the City of Colleyville, Texas (“City”) and Fransen-Pittman
Construction Co., Inc., (“Contractor”) as of the Effective Date.
WHEREAS, City and Contractor previously entered into a Construction Services
Agreement for Recreation Center improvements effective November 8, 2023 (“the Agreement”);
and
WHEREAS, City and Contractor now desire to amend the terms of the Agreement in the
manner provided herein.
NOW THEREFORE, for and in consideration of the mutual covenants made herein and
other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, City and Contractor agree as follows:
1. The total compensation amount stated in Section 5(A) of the Agreement (entitled
“Payment”) is hereby amended to provide for a total not to exceed amount of One
Million One Hundred Fourteen, Seven Hundred Twenty-Eight Dollars and 00/100
($1,114,728.00); providing compensation for additional work to be performed by
Contractor in connection with the City’s Recreation Center Renovation project, as more
particularly described in Exhibit “A” to this First Amendment.
2. Except as provided in Paragraph 1 above, the provisions of the Agreement remain in
full force and effect.
3. This First Amendment shall be deemed effective on the date it has been signed by the
authorized representatives of City and Contractor (“the Effective Date”).
Signatures on following page
First Amendment to Construction Services Agreement with Fransen-Pittman Construction Co., Inc. (Bid# BSV-2024-002) 2
SIGNED AND AGREED by City on February 20, 2024
City of Colleyville, Texas
By: ______________________________________
Jerry Ducay, City Manager
SIGNED AND AGREED by Contractor on _______________________.
Fransen-Pittman Construction, Co., Inc.
By: ____________________________________
Trevor Khory, Vice-President, DFW
Exhibit A
(attached)
PROJECT: CONTRACT INFORMATION: CHANGE ORDER INFORMATION:
Contract For: Change Order Number:
Date: Date:
OWNER: ARCHITECT: CONTRACTOR:
The Contract is changed as follows:
(Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments
attributable to executed Construction Change Directives.)
The original (Contract Sum) (Guaranteed Maximum Price) was: $
The net change by previously authorized Change Orders: $
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change Order was: $
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased) (unchanged) by this
Change Order in the amount of:
$
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order, will be: $
The Contract Time will be (increased) (decreased) (unchanged) by: ( ) days
The new date of Substantial Completion will be:
NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by
Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to
supersede the Construction Change Directive.
NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR, AND OWNER
ARCHITECT (Firm name) CONTRACTOR (Firm name) OWNER (Firm name)
SIGNATURE SIGNATURE SIGNATURE
PRINTED NAME AND TITLE PRINTED NAME AND TITLE PRINTED NAME AND TITLE
DATE DATE DATE
City of Colleyville
100 Main Street
Colleyville, TX 76034
817.503.1090
Contract Change Form
Change Order Log
Recreation Center Gymnasium Remodel
Contingency Amount Description
1 $21,917.79 Additional stage demo
2 ($10,000.00)Credit of 10k to contigency for panel
3 ($9,866.44)Credit of 9866.44 for nursery area removal of scope
4 $7,479.30 Additional electrical for Draper System
5 $0.00 Clean up of exisiting conditions and reroute lines from gym area
6 $2,750.00 Replacing existing fire sprinklers that were painted over
7 $4,985.00 Removing angle iron in conflict of mechanical piping, delays
8 $17,533.56 North wall changes due to unforseen conditions
Total $34,799.21
Contingency $50,000.00
Remaining $15,200.79
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 5 Agenda Date 2/20/2024
Type Report
Department Finance
Title
Monthly Financial Report - January 2024
Explanation
Staff will present the January 2024 financial report.
Attachments
1. January 2024 Presentation
2. January 2024 Report
Monthly Financial Report
January 2024
City Council Meeting
February 20, 2024
Agenda Item -Items not for council action
General Fund
% of year Completed 25%
% of Budget Spent 35%
FY24 Budget FY24 YTD % of
Budget FY23 YTD
FY23% of
Budget
Revenues $ 28,554,942 $ 16,885,982 59%$ 18,056,520 69%
Expenditures $ 27,263,762 $ 9,520,293 35%$ 8,272,988 33%
$ 1,291,180 $ 7,365,689 $ 9,783,532
$13,992,924
$15,349,004
$3,129,710
$264,137
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
FY24 FY23
Collected to Date Collected Later
Utility Fund
% of year Completed 25%
% of Budget Spent 25%
FY24 Budget FY24 YTD % of
Budget FY23 YTD
FY23% of
Budget
Revenues $ 24,552,616 $ 6,568,988 27%$ 6,055,961 31%
Expenditures $ 24,552,616 $ 6,150,782 25%$ 5,018,050 26%
$ -$ 418,206 $ 1,037,911
TRA Summary City Summary
FY24 Budget FY24 YTD FY24 Budget FY24 YTD
Revs $ 20,339,768 $ 5,008,812 Revs $ 4,212,848 $ 1,560,176
Exps $ 19,889,768 $ 4,287,203 Exps $ 4,212,848 $ 1,863,579
Net $ 450,000 $ 721,609 Net $ -$ (303,403)
Drainage Fund
% of year Completed 25%
% of Budget Spent 36%
FY24 Budget FY24 YTD % of Budget FY23 YTD
FY23% of
Budget
Revenues $ 1,482,143 $ 498,554 34%$ 347,991 33%
Expenditures $ 738,386 $ 262,520 36%$ 210,464 29%
$ 743,757 $ 236,034 $ 137,527
Hotel Fund
FY24 Budget FY24 YTD % of
Budget FY23 YTD FY23% of
Budget
Revenues 202,000$ 56,654$ 28%44,833$ 16%
Expenditures*188,532$ 66,393$ 35%97,599$ 36%
13,468$ (9,739)$ (52,766)$
% of year Completed 25%
% of Budget Spent 35%
Debt Service Fund
25%
14%
% of year Completed
% of Budget Spent
FY24 Budget FY24 YTD % of
Budget FY23 YTD FY23% of
Budget
Revenues 1,238,871$ 1,046,475$ 84%586,414$ 96%
Expenditures*1,235,460$ 169,235$ 14%168,485$ 22%
3,411$ 877,240$ 417,929$
25%
35%
FY24 Budget FY24 YTD
% of
Budget FY23 YTD
FY23% of
Budget
Revenues 28,554,942$ 16,885,982$ 59% 18,056,520$ 69%
Expenditures 27,263,762$ 9,520,293$ 35% 8,272,988$ 33%
1,291,180$ 7,365,689$ 9,783,532$
Revenue Highlight: Property Tax
Colleyville anticipates receiving $17.1M in General Fund property tax revenue in FY24. This
represents an approximately 7% increase from FY23. All of the increase in property tax was added
on the M&O side; however, the new debt for the Recreation Center will be paid for out of M&O
property taxes through a transfer to the Debt Service Fund. The City receives the majority of this
revenue December through February.
Monthly Financial Report - January 2024
% of year Completed
% of Budget SpentGeneral Fund
Through January, the General Fund has collected 59% of budgeted revenues and spent 35% of
budgeted expenditures. Both revenues and expenditures are in line with where we would expect to
be four months into the fiscal year. The largest General Fund revenue source is property taxes,
which comprises 60% of revenues, and the City receives the majority of this revenue December
through February. Expenditures are up compared to last fiscal year, which is expected with normal
cost of service increases.
$13,992,924 $15,349,004
$3,129,710 $264,137
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
FY24 FY23
Collected to Date Collected Later
1
Revenue Highlight: Sales Tax
Sales tax is collected two months in arrears. The January 2024 report includes sales tax for
February (purchases made in December 2023). Total sales tax was down 2.28% or $26,000 when
compared to the same month last year. As with the last several months, we are now seeing a
leveling off of sales tax collections from historic gains over the last couple of years. As you can
see in the chart below, December sales tax had large gains in 2020 - 2023. The chart only shows
the previous five years and doesn’t how the 17% jump from 2019 to 2020. We will use this data
and plan accordingly with sales tax forecasts for next year’s budget. For comparison, Southlake
was down 5%, NRH was down 7%, Hurst was down 4%, Bedford was down 1.65%, and Euless
and Grapevine were up at 8% and 6%, respectively.
Monthly Financial Report - January 2024
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
Sales Tax Month-over-Month
2020 2021 2022 2023 2024
$7,584,354 $8,248,648
$9,445,150
$10,286,767 $10,494,933
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
2019 2020 2021 2022 2023
Total Sales Tax
2
25%
25%
FY24 Budget FY24 YTD
% of
Budget FY23 YTD
FY23% of
Budget
Revenues 24,552,616$ 6,568,988$ 27% 6,055,961$ 31%
Expenditures 24,552,616$ 6,150,782$ 25% 5,018,050$ 26%
-$ 418,206$ 1,037,911$
Breakout of City's revenues/expenses from those related to the Trinity River Authority:
FY24 Budget FY24 YTD FY24 Budget FY24 YTD
Revs 20,339,768$ 5,008,812$ Revs 4,212,848$ 1,560,176$
Exps 19,889,768$ 4,287,203$ Exps 4,212,848$ 1,863,579$
Net 450,000$ 721,609$ Net -$ (303,403)$
So far this fiscal year, the Utility Fund has collected 27% of its budgeted revenue and spent 25% of its
budgeted expenses. As the summary above shows, the majority of our surplus is coming from our
relationship with the Trinity River Authority. City expenditures are higher than revenue right now due to
the recording of budgeted transfers to the Utility Capital Fund for vehicle replacements and
reimbursement to the General Fund for internal service personnel costs.
*TRA Revenue/Expense Summary City Revenue/Expense Summary
Monthly Financial Report - January 2024
Water/Sewer Utility Fund % of Budget Spent
% of year Completed
3
25%
36%
FY24 Budget FY24 YTD % of Budget FY23 YTD
FY23% of
Budget
Revenues 1,482,143$ 498,554$ 34% 347,991$ 33%
Expenditures 738,386$ 262,520$ 36% 210,464$ 29%
743,757$ 236,034$ 137,527$
The Drainage Utility Fund has received 34% of its revenue and spent 36% of its expenditures. The fund
will collect more revenue than last year due to an increase in monthly drainage fee from $7 to $10. The
purpose of the drainage fee increase is to build funding to undertake capital projects from the new
Drainage Master Plan. That plan identifies $44M in needed improvements throughout the City.
Drainage Utility Fund
% of year Completed
Monthly Financial Report - January 2024
% of Budget Spent
4
25%
35%
FY24 Budget FY24 YTD
% of
Budget FY23 YTD FY23% of
Budget
Revenues 202,000$ 56,654$ 28% 44,833$ 16%
Expenditures 188,532$ 66,393$ 35% 97,599$ 36%
13,468$ (9,739)$ (52,766)$
The Hotel Tax Fund received the first quarter's receipts this month for FY24. This fund collects
revenue on a quarterly basis. Budgeted expenses for this fund include concerts in the Village and
The Car Show.
Monthly Financial Report - January 2024
% of year Completed
% of Budget SpentHotel Tax Fund
5
25%
14%
FY24 Budget FY24 YTD
% of
Budget FY23 YTD FY23% of
Budget
Revenues 1,238,871$ 1,046,475$ 84% 586,414$ 96%
Expenditures* 1,235,460$ 169,235$ 14% 168,485$ 22%
3,411$ 877,240$ 417,929$
For any questions or comments regarding this report, please contact:
Mark Wood
Assistance City Manager
City of Colleyville, TX
mwood@colleyville.com
817-503-1117
Being predominately funded through property taxes, the Debt Service fund has received a
substantial portion of its revenue this year. Cash-flow for this fund is very predictable, as most
revenues are recognized in December/January and debt service payments occur twice annually,
with lease payments also occurring throughout the year. Property tax revenue was transferred
from the General Fund this month to pay the debt on the Recreation Center.
Monthly Financial Report - January 2024
% of year Completed
% of Budget SpentDebt Service Fund
6
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL BRIEFING
Agenda Number 7 Agenda Date 2/20/2024
Type Report
Department City Secretary
Title
Planning and Zoning Commission Minutes - January 8, 2024
Planning and Zoning Commission Worksession Minutes - January 22, 2024
Attachments
1. Planning and Zoning Commission Minutes - January 8, 2024
2. Planning and Zoning Commission Worksession Minutes - January 22, 2024
City of Colleyville Page 1
CITY OF COLLEYVILLE
PLANNING AND ZONING
COMMISSION MINUTES
100 Main Street, Colleyville, Texas, 76034
MONDAY, JANUARY 8, 2024
CALL MEETING TO ORDER
EXECUTIVE CONFERENCE ROOM
The City of Colleyville Planning and Zoning Commission Worksession Meeting was
called to order by Chair Bevill on January 8, 2024 at 6:15 p.m.
Roll Call
Present: David Groves, Tim Raine, Mark Alphonso, Jerry Savoie, Claudia Bevill,
and Jerome Obinabo
Absent: Sayeda Syed
Staff Present: Ben Bryner, Jacquelyn Reyff, and Kris Potts
Also Present: Attorney, Nicole Corr, Fire Marshal, Rob Mckeown
There was discussion amongst staff and the Commission regarding updated items
to be presented this evening at the regular meeting.
Chair Bevill adjourned the Planning and Zoning Commission Worksession Meeting
at 6:26 p.m.
CALL MEETING TO ORDER
CITY COUNCIL CHAMBERS
The City of Colleyville Planning and Zoning Commission Meeting was called to
order by Chair Bevill on January 8, 2024, at 7:00 p.m.
Roll Call
Present: David Groves, Tim Raine, Mark Alphonso, Jerry Savoie, Claudia Bevill,
and Jerome Obinabo
Absent: Sayeda Syed
Planning and Zoning Commission Minutes January 8, 2024
City of Colleyville Page 2
Staff Present: Ben Bryner, Jacquelyn Reyff, and Kris Potts
Also Present: Attorney, Nicole Corr, Fire Marshal, Rob Mckeown
1. APPROVAL OF MINUTES
1a Planning and Zoning Commission Meeting Minutes – December 11,
2023
Commissioner Groves made a motion to approve the December 11, 2023
Planning and Zoning Commission Meeting Minutes.
Commissioner Obinabo seconded the motion.
The motion was carried by the following vote:
Aye: 6 – Groves, Raine, Alphonso, Savoie, Bevill, and Obinabo
Nay: 0
2. PUBLIC HEARING AGENDA ITEMS
2a Consideration of a Replat for Lot 3A and 3B, Block 4, Western Trails
Addition, being located at 512 Bandit Trail, Case PC23-011
Commissioner Raine made a motion to remove Case PC23-011 from the
table. Commissioner Savoie seconded the motion.
The motion was carried by the following vote:
Aye: 6 – Groves, Alphonso, Raine, Savoie, Bevill, and Obinabo
Nay: 0 –
Jacquelyn Reyff presented the case and briefed the Commission on the updated
drainage received by the applicant.
Jennifer Starr, 4311 Oak Lawn Ave Unit 550, Dallas, TX 75219, came forward to
state that she had met with the neighbors in the area, and spoke briefly regarding
the updated drainage map.
Planning and Zoning Commission Minutes January 8, 2024
City of Colleyville Page 3
The public hearing was opened at 7:07 p.m.
With no one wishing to speak, the public hearing was closed at 7:07 p.m.
Commissioner Alphonso made a motion to approve Case PC23-011.
Commissioner Obinabo seconded the motion.
The motion was carried by the following vote:
Aye: 6 – Groves, Alphonso, Raine, Savoie, Bevill, and Obinabo
Nay: 0
4. CITIZEN COMMENTS
The public forum opened at 7:10 p.m.
With no one else wishing to speak, the public forum closed at 7:10 p.m.
5. ADJOURNMENT
The meeting adjourned at 7:11 p.m.
The minutes were written and prepared by:
Kristopher Potts
Kristopher Potts
Planner
The meeting minutes were approved on February 12, 2024 by a vote of 5-0.
City of Colleyville Page 1
CITY OF COLLEYVILLE
PLANNING AND ZONING
COMMISSION WORKSESSION
MINUTES
100 Main Street, Colleyville, Texas, 76034
JANUARY 22, 2024
CALL MEETING TO ORDER
EXECUTIVE CONFERENCE ROOM
The City of Colleyville Planning and Zoning Commission Worksession Meeting was
called to order by Chair Bevill on January 22, 2024, at 6:15 p.m.
Roll Call
Present: David Groves, Mark Alphonso, Tim Raine, Claudia Bevill, Jerry Savoie, and
Jerome Obinabo
Absent: Sayeda Syed
Staff Present: Ben Bryner, Jacquelyn Reyff, Kristopher Potts, Chris Pham
Also Present: Attorney, Nicole Corr, Fire Marshal, Rob Mckeown, City Engineer,
Larry Wright
2. WORKSESSION AGENDA ITMES
2a Presentation and discussion of a Preliminary/Final Plat on Teeter, David R
Survey, Abstract 1518, Tract 4F & Tracts 4U & 4W, being located at 4016
Jackson Road, Case PC24-001
Christopher Pham presented item 2a and briefed the Commission. City staff
addressed questions from the Commission regarding the floodplain, drainage, and
access of the properties.
2b Presentation and discussion of a Rezoning from PUD-C Planned Unit
Commercial to PUD-C Planned Unit Commercial on Lots 1 & 2, Block A, of
the Heritage Farms Addition, located at 913 Cheek Sparger Road & 3808
Wayne Drive, Case ZC24-001
Planning and Zoning Commission Worksession
Minutes
January 22, 2024
City of Colleyville Page 2
Jacquelyn Reyff presented item 2b and briefed the Commission. City staff addressed
questions from the Commission regarding the proposed plan. There was general
discussion among the Commission regarding zoning history of the property,
drainage of the property, amount of traffic the development would experience during
school days, and walkability of the development. There was also discussion
regarding management of the property and tree preservation of the development.
2c Presentation and discussion of an Amendment to the Land Development
Code, Chapter 3, Section 3.26.E, specifically to allow for corner side yard
fences greater than 30 inches in height and no greater than 25 percent
opaque construction to be placed ten feet from the property line, Case
GC24-001
Ben Bryner presented item 2c and briefed the Commission. City staff addressed
questions from the Commission regarding the Amendment to the Land Development
Code, specifically regarding the new proposed setback of 10 feet.
3. ADJOURMENT
The meeting adjourned at 6:54 p.m.
The minutes were written and prepared by:
Christopher Pham
Planner
The meeting minutes were approved on February 12, 2024 by a vote of 5-0.
RESOLUTION R-24-4916
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER
BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF
FEBRUARY 20, 2024
WHEREAS, City Council has taken action on certain items on the agenda
under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS, ON THIS THE 20TH DAY OF
FEBRUARY 2024.
Mayor Bobby Lindamood Aye Mayor Pro Tem Callie Rigney Aye
Brandi Elder, Place 1 Aye George Bond, Place 2 Aye
Scotty Richardson, Place 3 Aye Ben Graves, Place 4 Aye
Chuck Kelley, Place 5 Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Bobby Lindamood
City Secretary Mayor