HomeMy WebLinkAboutCity Council-Minutes-8/15/2023City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL AGENDA
100 Main Street, Colleyville, Texas, 76034
TUESDAY, AUGUST 15, 2023
WORKSESSION
5:30 PM
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
WS-1 Presentation and discussion of the 5-year Drainage Capital Improvement
Program
WS-2 Presentation and discussion regarding development of the Northern
Gateway
WS-3 Discussion of median tree lighting
WS-4 Recreation Center update
WS-5 Discussion of the August 15, 2023, City Council regular agenda items
1.EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with the City Attorney regarding
items on the agenda or for matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the
Texas Code
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease,
or value of real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business
prospects the City seeks to have locate, stay, or expand in the City and
with which the City is conducting economic development negotiations;
deliberate the offer of a financial or other incentive to a business prospect
REGULAR MEETING
7:00 P.M.
CITY COUNCIL CHAMBERS
City Council Agenda August 15, 2023
City of Colleyville Page 2
INVOCATION: Neda Moayad and Martin Schmidt, Baha'i Community
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-23-4867
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-23-4868
4a Approval of the minutes of the regular City Council meeting of August
1, 2023
4b Adoption of the Drainage Master Plan
4c Approval of an Interlocal Agreement between the City of Colleyville
and the Grapevine Colleyville Independent School District for School
Resource Officers
5. ITEMS NOT FOR CITY COUNCIL ACTION
5a Monthly Financial Report - July 2023
6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
6a Ordinance O-23-2247
Consideration of a change in zoning from CC-1 Village Retail district to
PUD-C Planned Unit Development – Commercial district on Lot 1,
Block 1, of the Tutun Addition and a portion of Lot 1, Block 1, Bokju
Family Addition, located at 5311 and 5309 Colleyville Boulevard, Case
ZC23-014
6b Ordinance O-23-2248
Amending Chapter 98, Article IV, Section 98-104 of the Colleyville
Code of Ordinances, “Schedule of Drainage Charges”
6c Ordinance O-23-2249
An ordinance granting a franchise to Atmos Energy Corporation, Mid-
Tex Division, for a term of twenty (20) years beginning January 1,
2024, to allow Atmos to provide gas utility services within the City of
Colleyville, and providing for a franchise fee for use of the City's
Rights-of-Way
City Council Agenda August 15, 2023
City of Colleyville Page 3
7. RESOLUTION(S): READING AND PUBLIC HEARING
7a Resolution R-23-4869
Approval of a proposal to set the ad valorem tax rate for Fiscal Year
2024 at $0.260991 per hundred dollars of valuation
8. CITIZEN COMMENTS
9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY,
AUGUST 15, 2023 - READING AND PUBLIC HEARING - RESOLUTION
R-23-4870
10. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, August 11,
2023 by 5:00 p.m.
Christine Loven, TRMC
City Secretary
A quorum of any Colleyville board, commission, or committee may be present at this
meeting. Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
CITY OF COLLEYVILLE
CITY COUNCIL MINUTES
100 Main Street, Colleyville, Texas, 76034
TUESDAY, AUGUST 15, 2023
Mayor Bobby Lindamood called the Colleyville City Council Worksession to order on
Tuesday, August 15, 2023, at 5:30 p.m.
ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Callie Rigney, and
Councilmembers Brandi Elder, George Bond, Scotty Richardson, Ben Graves, and
Chuck Kelley.
ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood,
Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Community
Development Director Ben Bryner, Public Works Director Amber Beard, City
Attorney Whitt Wyatt, and City Secretary Christine Loven.
WS-1 Presentation and discussion of the 5-year Drainage Capital Improvement
Program
Public Works Director Amber Beard presented an overview of the 5-year Drainage
Capital Improvement Program, the master plan, fee summary, revenue forecast
and year-by-year anticipated projects.
There was discussion of the priorities for each year and Mayor Lindamood noted
the drainage fee will be increased in small increments so the goals of the CIP can
be accomplished.
WS-2 Presentation and discussion regarding development of the Northern
Gateway
Assistant City Manager Mark Wood presented a proposal by Harvest MXD to assist
the City in the development, strategic planning, and marketing of the Northern
Gateway property. The City Council directed staff to move forward with an
agreement, but noted there may be a stop after the first milestone is reached.
WS-3 Discussion of median tree lighting
Assistant City Manager Adrienne Lothery presented this item and reviewed costs to
light the trees in the medians. There was discussion of keeping the lights up and in
use for a longer period of time and making the lights programmable.
City Council Minutes August 15, 2023
City of Colleyville Page 2
WS-4 Recreation Center update
Assistant City Manager Mark Wood provided an overview of the recreation center
timeline and presented three possible designs for the gym. The City Council chose
a combination of representation 3 and the pathway from representation 1. There
was discussion regarding conducting an open house and seeking public input
regarding the facility on September 21.
WS-5 Discussion of the August 15, 2023, City Council regular agenda items
There was general discussion of the details of Ordinance O-23-2247.
Mayor Lindamood adjourned the Worksession and called the Executive Session to
order at 6:32 p.m.
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with the City Attorney regarding items
on the agenda or for matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional Conduct
of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business
prospects the City seeks to have locate, stay, or expand in the City and with
which the City is conducting economic development negotiations; deliberate
the offer of a financial or other incentive to a business prospect
There was no action taken and Mayor Lindamood adjourned Executive Session at
6:58 p.m.
Mayor Lindamood called the regular meeting of the City Council to order at 7:13
p.m. and called the roll.
ROLL CALL: Mayor Bobby Lindamood, Mayor Pro Tem Callie Rigney, and
Councilmembers Brandi Elder, George Bond, Scotty Richardson, Ben Graves, and
Chuck Kelley.
INVOCATION: Martin Schmidt, Baha'i Community
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
City Council Minutes August 15, 2023
City of Colleyville Page 3
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-23-4867
This resolution was not needed.
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Mayor Lindamood and the City Council made announcements regarding City and
community events.
4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-23-4868
4a Approval of the minutes of the regular City Council meeting of August 1, 2023
4b Adoption of the Drainage Master Plan
4c Approval of an Interlocal Agreement between the City of Colleyville and
the Grapevine Colleyville Independent School District for School Resource
Officers
Mayor Lindamood read Resolution R-23-4846 in its entirety.
Public Works Director Amber Beard presented 4b, the Drainage Master Plan and
Chief Michael Miller presented 4c, an agreement with GCISD for school resource
officers.
Mayor Lindamood opened and close the public hearing without speakers.
Councilmember Elder made a motion to approve Resolution R-23-4868,
seconded by Mayor Pro Tem Rigney.
The motion was approved by the following vote:
Ayes: 7 - Mayor Lindamood, Mayor Pro Tem Rigney, and Councilmembers,
Elder, Bond, Richardson, Graves, and Kelley.
5. ITEMS NOT FOR CITY COUNCIL ACTION
5a Monthly Financial Report - July 2023
Finance Director Kyle Lester presented the July Financial Report, noting sales tax
showed a decrease of 2.6% over last June, but noted the City remains up year-
over-year by 3.5%. He then gave an overview of each fund.
City Council Minutes August 15, 2023
City of Colleyville Page 4
6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
6a Ordinance O-23-2247
Consideration of a change in zoning from CC-1 Village Retail district to
PUD-C Planned Unit Development – Commercial district on Lot 1, Block 1,
of the Tutun Addition and a portion of Lot 1, Block 1, Bokju Family
Addition, located at 5311 and 5309 Colleyville Boulevard, Case ZC23-014
Mayor Lindamood read the caption of Ordinance O-23-2247.
Community Development Director Ben Bryner presented this zoning request which
would allow for PUD-C with three deviations from the Land Development Code.
Director Bryner noted the applicant met with the City and made changes to the
landscape plan, the storage and display area, and changed the chain link fence to
a wood fence. He noted all changes were satisfactory to staff and met the request
of the City Council.
It was noted the sign exhibit was not attached in the ordinance, and Council was
in agreement with Exhibit C.
Mayor Lindamood opened and close the public hearing without speakers.
Mayor Lindamood made a motion to approve Ordinance O-23-2247, with
the amendment, Exhibit C, which appears as page 101 in the City Council
packet, be attached to the ordinance, seconded by Councilmember
Richardson.
The motion was approved by the following vote:
Ayes: 7 - Mayor Lindamood, Mayor Pro Tem Rigney, and Councilmembers,
Elder, Bond, Richardson, Graves, and Kelley.
6b Ordinance O-23-2248
Amending Chapter 98, Article IV, Section 98-104 of the Colleyville Code
of Ordinances, “Schedule of Drainage Charges”
Mayor Lindamood read the caption of Ordinance O-23-2248.
Public Works Director Amber Beard presented this item and noted at the July 18,
2023 City Council Worksession, staff reviewed the Stormwater Master Plan, which
included the drainage fee summary for the next three years. At the direction of the
City Council, this ordinance authorizes an overall increase to the fee for the next
three years. Director Beard noted there has been no increase to the drainage fee
for 18 years.
City Council Minutes August 15, 2023
City of Colleyville Page 5
Mayor Lindamood opened and closed the public hearing without speakers.
Councilmember Richardson made a motion to approve Ordinance O-23-
2248, seconded by Councilmember Bond.
The motion was approved by the following vote:
Ayes: 7 - Mayor Lindamood, Mayor Pro Tem Rigney, and Councilmembers,
Elder, Bond, Richardson, Graves, and Kelley.
6c Ordinance O-23-2249
An ordinance granting a franchise to Atmos Energy Corporation, Mid-Tex
Division, for a term of twenty (20) years beginning January 1, 2024, to
allow Atmos to provide gas utility services within the City of Colleyville,
and providing for a franchise fee for use of the City's Rights-of-Way
Mayor Lindamood read the caption of Ordinance O-23-2249.
Assistant City Manager Adrienne Lothery presented this item which provides for a
20-year franchise agreement with Atmos Energy.
Mayor Lindamood opened and closed the public hearing without speakers.
Mayor Pro Tem Rigney made a motion to approve Ordinance O-23-2249,
seconded by Councilmember Elder.
The motion was approved by the following vote:
Ayes: 7 - Mayor Lindamood, Mayor Pro Tem Rigney, and Councilmembers,
Elder, Bond, Richardson, Graves, and Kelley.
7. RESOLUTION(S): READING AND PUBLIC HEARING
7a Resolution R-23-4869
Approval of a proposal to set the ad valorem tax rate for Fiscal Year 2024
at $0.260991 per hundred dollars of valuation
Mayor Lindamood read Resolution R-23-4869 in its entirety.
Finance Director Kyle Lester presented this item. He provided an overview of the
Texas Property Tax laws, explained the certified roll, no new revenue, and voter
approved property tax rates.
Director Lester gave a detailed analysis of the calculation, scenarios which were
calculated, and the formula to arrive at the proposed tax rate. He also provided a
City Council Minutes August 15, 2023
City of Colleyville Page 6
comparison of other cities, and illustrated the City portion of collected tax is only
13.45% of the dollar.
Director Lester stated the average residential tax bill calculation will increase by
$181.55 annually, or $15.12 monthly.
Mayor Lindamood explained the Council works with City staff to maintain a
conservative budget and the needs of the City have been evaluated for the next
five years. He thanked staff for being good stewards of the City’s finances and
noted the Council will always evaluate the no new revenue rate and the needs of
the City.
Mayor Lindamood opened and closed the public hearing without speakers.
Mayor Lindamood made a motion to approve Resolution R-23-4869,
seconded by Councilmember Graves.
The motion was approved by the following vote:
Ayes: 7 - Mayor Lindamood, Mayor Pro Tem Rigney, and Councilmembers,
Elder, Bond, Richardson, Graves, and Kelley.
8. CITIZEN COMMENTS
There was no one present wishing to speak.
9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY,
AUGUST 15, 2023 - READING AND PUBLIC HEARING - RESOLUTION R-
23-4870
This resolution was not needed.
10. ADJOURNMENT
There being no further business before the City Council, Mayor Lindamood
adjourned the meeting without objection by the City Council at 8:42 p.m.
APPROVED BY A VOTE OF 6 AYES, 0 NAYS, ON THIS THE 6TH DAY OF SEPTEMBER
2023.
Minutes taken and prepared by:
Christine Loven, TRMC
City Secretary