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HomeMy WebLinkAboutCity Council-Minutes-7/18/2023 City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL AGENDA 100 Main Street, Colleyville, Texas, 76034 TUESDAY, JULY 18, 2023 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Discussion of the FY2024-2028 Draft CIP WS-2 Discussion of the Stormwater Master Plan WS-3 Discussion of the July 18, 2023, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:00 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Shelley Poole, Journey Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt City Council Agenda July 18, 2023 City of Colleyville Page 2 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-23-4859 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-23- 4860 4a Approval of the minutes of the regular City Council meeting of July 6, 2023 4b Approval of a Professional Services Agreement with Freese and Nichols, Inc. for development of construction documents and bidding assistance for Heroes Park and authorizing the City Manager to execute the agreement 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - June 2023 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-23-2245 Consideration of a Special Use Permit for a reduction in parking for the property being Lot 1, Block 1, of the Corley subdivision, located at 5409 Colleyville Boulevard ZC23-012 7. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 7a Ordinance O-23-2246 Approval of the Fiscal Year 2024 Colleyville Crime Control and Prevention District budget 8. CITIZEN COMMENTS 9. REPORTS Planning and Zoning Commission Meeting Minutes - June 12, 2023 Planning and Zoning Commission Worksession Meeting Minutes - June 26, 2023 City Council Agenda July 18, 2023 City of Colleyville Page 3 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, JULY 18, 2023 - READING AND PUBLIC HEARING - RESOLUTION R- 23-4861 11. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, July 14, 2023 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 CITY OF COLLEYVILLE CITY COUNCIL MINUTES 100 Main Street, Colleyville, Texas, 76034 TUESDAY, JULY 18, 2023 Mayor Pro Tem Callie Rigney called the Colleyville City Council Worksession to order on Tuesday, July 18, 2023, at 5:30 p.m. ROLL CALL: Mayor Pro Tem Callie Rigney, and Councilmembers Brandi Elder, Scotty Richardson, Ben Graves, and Chuck Kelley. ABSENT: Mayor Bobby Lindamood, Councilmember George Bond. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Fire Chief Mark Cantrell, Community Development Director Ben Bryner, Public Works Director Amber Beard, Finance Director Kyle Lester, City Attorney Whitt Wyatt, and City Secretary Christine Loven. WS-1 Discussion of the FY2024-2028 Draft CIP Finance Kyle Lester reviewed the purpose and benefits of a Capital Improvement Program (CIP), what is considered when projects are funded in the CIP, and noted the City website has an interactive map which provides detailed information on each of the current capital projects. Director Lester provided a review of FY23 CIP projects which included renovations of several City facilities, parks, the gateway towers, sidewalks, trails, streets, and utility infrastructure. He further reviewed the planned FY24 projects and provided the funding summaries and projected ending balances. WS-2 Discussion of the Stormwater Master Plan Public Works Director Amber Beard presented this item and introduced Misty Christian of Kimley-Horn, the City’s consultant. Director Beard reviewed the purpose and goals of the Drainage Master Plan. In reviewing the components of the plan she stated the roadway crossings have been prioritized, and conceptual design and construction costs, and possible grant funding opportunities have been reviewed Director Beard reviewed the drainage fee summary for the next three years, which will remain a flat fee with an incremental increase over the next three years and noted the drainage fee ordinance will come before the Council for adoption at the August 1 and August 15 meetings. City Council Minutes July 18, 2023 City of Colleyville Page 2 WS-3 Discussion of the July 18, 2023, City Council regular agenda items There was no discussion of this item. Mayor Pro Tem Rigney adjourned the Worksession at 5:51 p.m. and called the Executive Session to order. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with the City Attorney regarding items on the agenda or for matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Code Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect There was no action taken and Mayor Pro Tem Rigney adjourned Executive Session at 6:52 p.m. Mayor Pro Tem Rigney called the regular meeting of the City Council to order at 7:00 p.m. and called the roll. ROLL CALL: Mayor Pro Tem Callie Rigney, and Councilmembers Brandi Elder, Scotty Richardson, Ben Graves, and Chuck Kelley. ABSENT: Mayor Bobby Lindamood, Councilmember George Bond. INVOCATION: Pastor Shelley Poole, Journey Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-23-4859 City Council Minutes July 18, 2023 City of Colleyville Page 3 Mayor Pro Tem Rigney read Resolution R-23-4859 in its entirety. Assistant City Manager Mark Wood stated this item provides for approval of a B.E.S.T. Economic Development Grant for Pinnacle Bank located at 4607 Colleyville Boulevard and will provide for landscape improvements in an amount not to exceed $9,597. Mayor Pro Tem Rigney opened and closed the public hearing without any speakers. Councilmember Elder made a motion to approve Resolution R-23-4859, seconded by Councilmember Graves. The motion was approved by the following vote: Ayes: 5 – Mayor Pro Tem Rigney, and Councilmembers Elder, Richardson, Graves, and Kelley. Absent: 1 – Mayor Lindamood, Councilmember Bond 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Mayor Pro Tem Rigney and the City Council made announcements regarding City and community events. 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-23-4860 4a Approval of the minutes of the regular City Council meeting of July 6, 2023 4b Approval of a Professional Services Agreement with Freese and Nichols, Inc. for development of construction documents and bidding assistance for Heroes Park and authorizing the City Manager to execute the agreement Mayor Pro Tem Rigney read Resolution R-23-4860 in its entirety. Assistant City Manager Adrienne Lothery presented this item which provides for a contract with Freese and Nichols, Inc. to prepare construction documents for Heroes Park. She noted the contract was discussed at the July 6, 2023 Worksession, and the concept plan was developed by a committee of citizens with relevant experience and military backgrounds. The next phase of the project is City Council Minutes July 18, 2023 City of Colleyville Page 4 detailed design engineering to develop construction documents which will be placed out for bid. Councilmember Richardson asked Manager Lothery when public open houses would be conducted for the public to offer comments and review the plans. Manager Lothery stated there will be several opportunities, which will be scheduled followed the design and bid process. Mayor Pro Tem Rigney opened the public hearing. Kathy Hadley, 204 Timberline Drive North, stated she supports the Heroes Park. There were no others wishing to speak and the public hearing was closed. Mayor Pro Tem Rigney made a motion to approve Resolution R-23-4860, seconded by Councilmember Elder. The motion was approved by the following vote: Ayes: 5 – Mayor Pro Tem Rigney, and Councilmembers Elder, Richardson, Graves, and Kelley. Absent: 1 – Mayor Lindamood, Councilmember Bond. 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - June 2023 Finance Director Kyle Lester presented the June Financial Report, noting sales tax showed an increase of 9.1% over last year. He then gave an overview of each fund. 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-23-2245 Consideration of a Special Use Permit for a reduction in parking for the property being Lot 1, Block 1, of the Corley subdivision, located at 5409 Colleyville Boulevard ZC23-012 Mayor Pro Tem Rigney read the caption of Ordinance O-23-2245. Community Development Director Ben Bryner presented this item which is a request to reduce the parking required at the Cajun Bistro Café and Market and provide for a shared parking agreement with the adjacent bank. City Council Minutes July 18, 2023 City of Colleyville Page 5 The applicant Sptim Maftari and his representative Robert Martin were present to answer questions. Mr. Martin responded to the question of what type of restaurant the Cajun Bistro Café would be by stating it will be an indoor dining with take-out restaurant. Mayor Pro Tem Rigney opened and closed the public hearing without any speakers. (See Citizens Comments, agenda item 8. for comments from Pat Patillo who spoke under this public hearing, but was not in reference to this item.) Councilmember Kelley made a motion to approve Ordinance O-23-2245, seconded by Councilmember Graves. The motion was approved by the following vote: Ayes: 5 – Mayor Pro Tem Rigney, and Councilmembers Elder, Richardson, Graves, and Kelley. Absent: 1 – Mayor Lindamood, Councilmember Bond. 7. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 7a Ordinance O-23-2246 Approval of the Fiscal Year 2024 Colleyville Crime Control and Prevention District budget Mayor Pro Tem Rigney read the caption of Ordinance O-23-2246. Police Chief Michael Miller reviewed the history of the CCCPD and noted the District was renewed for an additional 20 years in May 2023, and will be eligible for renewal again in 2043. The updates on initiatives from previous fiscal years included funding for the addition of six School Resource Officers (SROs), with all six SROs being selected, hired, trained, and ready to be in schools in August. Chief Miller reviewed the CAD/RMS System replacement, CALEA Accreditation, mobile field force training and Justice Center security enhancement. Chief Miller reviewed the FY2024 budget noting there is only one new funding request, for an enhanced health screening program for officers. He stated the life expectancy of police officers is 21.9 years less than the civilian population and the budget request of an additional $27,350 per year would provide for specifically tailored assessments for first responders. The ongoing initiatives provided for in the FY24 budget includes funding of salary and benefits for 19 sworn officer positions, a part-time Accreditation Coordinator, two part-time Public Service Officers positions, Records Management System software (CentralSquare) and maintenance, various software maintenance City Council Minutes July 18, 2023 City of Colleyville Page 6 agreements, and participation in the Metroport Teen Court Program. Chief Miller stated the budget also includes funding all Police Department vehicles, weapons replacement, safety equipment, training, SWAT, Early Warning System/Internal Affairs System annual subscription, and the license plate reader camera annual licensing costs. Mayor Pro Tem Rigney opened and closed the public hearing without any speakers. This was a first reading therefore, not action was taken. 8. CITIZEN COMMENTS Pat Patillo, 101 Oak Valley Drive, spoke regarding the sidewalks on Bransford Road being too small at four to five feet in width and suggested the sidewalks must be at least six feet wide. Susan Lear, 837 Helen Street, Keller, and Dennis Morris, 819 Helen Street, Keller, requested the City erect a privacy fence around the Overland Park playground as their properties back up to the playground and there is now a lack of privacy. Both Ms. Lear and Mr. Morris stated this only became a challenge after the pump station was decommissioned and the playground put in place. Mary Ann Nicholson, 2101 High Gate Drive, stated she spoke in error at the June 6, 2023 City Council meeting on a rezoning request when she stated the City is no longer a Tree City USA city. She stated she was wrong, as Colleyville still has the designation and she apologized to the City Council. Kathy Hadley, 204 Timberline Drive North, asked the Council to forgive her harsh words at the previous meeting and discussed the Jackson Road Bridge and road work on Timberline Drive, North and South. 9. REPORTS Planning and Zoning Commission Meeting Minutes - June 12, 2023 Planning and Zoning Commission Worksession Meeting Minutes - June 26, 2023 There was no discussion of this item. 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, JULY 18, 2023 - READING AND PUBLIC HEARING - RESOLUTION R-23- 4861 This resolution was not needed. City Council Minutes July 18, 2023 City of Colleyville Page 7 11. ADJOURNMENT There being no further business before the City Council, Mayor Pro Tem Rigney adjourned the meeting without objection by the City Council at 8:09 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, ON THIS THE 1ST DAY OF AUGUST 2023. Minutes taken and prepared by: Christine Loven, TRMC City Secretary