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HomeMy WebLinkAboutColleyville Center Advisory Committee-Minutes-2/13/2023 City of Colleyville Page 1 City of Colleyville Colleyville Center Advisory Committee Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, February 13, 2023 5:30 p.m. Colleyville Center 5301 Riverwalk Drive 1. CALL TO ORDER 2. APPROVAL OF MINUTES November 21, 2022 3. REGULAR AGENDA ITEMS 3a Fiscal Year 2023 Update 3b Update on 25th Anniversary Recognition 3c Discussion of Items for Future Agendas 4. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards February 10, 2023 by 5:00 p.m. Leslie Hill Colleyville Center Manager A quorum of the Colleyville City Council and/or any other Colleyville Board, Commission, or Committee may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the Colleyville Center Administrative Assistant at least 48 hours in advance at 817.503.1330, and reasonable accommodations will be made to assist you. City of Colleyville Colleyville Center Advisory Committee MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, February 13, 2023 5:30 p.m. Colleyville Center 5301 Riverwalk Drive PRESENT: Jeremy Tallo, Chair; Fred Mills, Vice-Chair; Lee Koch; Judith Goodwin; Alex Thomas; Paul Vigiletti; Darla Dennison; Louis Miller; Leslie Hill, Colleyville Center Manager; Kristi Isbell, Colleyville Center Sales & Event Specialist ABSENT: Julie George, Athena Wigington 1. CALL TO ORDER The meeting was called to order by Chair Jeremy Tallo at 5:36 p.m. 2. APPROVAL OF MINUTES Fred Mills motioned for approval of the November 21, 2022 minutes. Paul Vigiletti seconded the motion. The motion was approved with no dissension. 3. REGULAR AGENDA ITEMS 3a Fiscal Year 2023 Update Staff provided a performance update and noted an economic impact of 70%, a cost recovery of 71%, customer satisfaction of 97.5%, and 5994 guests in attendance at 195 events in Fiscal Year 2023. Staff described marketing and partnership efforts that have included sponsorships of area non-profit events (Lions Club Breakfast with Santa, Colleyville Woman’s Club Fashion Show, Serving our Seniors’ luncheon, Colleyville Rotary Dancing for the Stars). Staff stated that a grant application had been submitted to Colleyville Woman’s Club for security camera enhancements. Additionally, staff described a new partnership effort with Colleyville businesses to allow the business to promote their business directly to new Colleyville Center clients by offering a discount or upgrade on their services. Staff provided samples of recent client reviews and photos posted on Wedding Wire, Google, and the Center’s Facebook page. Staff stated that seven reviews were posted in January from weddings held in fall 2022 and this should qualify the Center for a Couples Choice Award through Wedding Wire. Alex Thomas suggested adding reviews and photos to marketing materials or otherwise sharing with potential clients on tours. 3b Update on 25th Anniversary Recognition Staff provided an update on recognition efforts of the Colleyville Center’s 25th anniversary. Staff stated that in lieu of a formal reception inviting guests into the Center, staff is planning a “roadshow” idea that will market the Center at City and non- profit events. While still in the planning stages, staff has considered participation in City, community, and GCISD events and described an interactive booth or table activity that will invite guests to win a prize while learning more about Colleyville Center services. Staff explained that the goal is to celebrate the impact of the Center with community and non-profit events while marketing to guests who may be less familiar with the Center. Staff noted that the Center’s anniversary may be featured in a video update by Mayor Lindamood and may include regular features in the City’s eNews. Additionally, staff explained that joint publicity was being considered highlighting both the Library’s 20th anniversary and the Center’s 25th anniversary. Staff provided a visual of a new 25th Anniversary logo to be used on sponsorships, branded items, and other communication as well as swag ideas for giveaways at City and community events. Jeremy offered suggestions for popular child-friendly swag to share at family events. 3c Discussion of Items for Future Agendas Staff explained a general timeline of budget planning process through the City and noted future (Capital Improvement Plan) budget discussions will need to include consideration of updates to the restrooms and replacement of the large palladium windows in the Grand Hall. Staff noted that additional operations staff, or contract with outside vendor, would need to be considered in order to increase weekend bookings. Staff provided additional dates for Colleyville Center Advisory Committee meetings: February 13, May 15, August 21, November 13, 2023 and February 12, 2024. 4. ADJOURNMENT Jeremy Tallo motioned to adjourn the meeting. Lee Koch seconded the motion. The motion was approved with no dissension. The meeting was adjourned at 6:20 p.m. APPROVED BY A VOTE OF 9 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 21st DAY OF AUGUST, 2023.