HomeMy WebLinkAboutCity Council-Minutes-6/26/2013 (2) City of Colleyville
1 City Hall
COLLEYVILLE City Council 100 Main Street
Colleyville, Texas 76034
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4 7 Agenda 817. 503.1000
www.colleyville.com
Tuesday, July 2, 2013 City Council Chambers
PRE COUNCIL MEETING
EXECUTIVE SESSION
5:30 P.M.
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
PC-1 Discussion of health insurance bid analysis and recommendation
PC-2 Presentation and discussion regarding special events
PC-3 Discussion of the July 2, 2013, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease,
or value of real property for City facilities
Section 551.087 - Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from
business prospects that the City seeks to have locate, stay, or expand in
the City and with which the City is conducting economic development
negotiations; deliberate the offer of a financial or other incentive to a
business prospect
RESUME REGULAR MEETING
7:30 P.M.
CITY COUNCIL CHAMBERS
INVOCATION: Mayor Pro Tem Mike Taylor
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
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City Council Agenda July 2, 2013
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S)
NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE
SESSION - Resolution R-13-3648
3. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Proclamation in recognition of Parks and Recreation Month - Mary
Rodne, Library and Parks and Recreation Director
4. CONSENT: READING AND PUBLIC HEARING - Resolution R-13-3649
4a Approval of the minutes of the regular City Council meeting of June
18, 2013
4b Approval of a preliminary plat for 12.0 acres on Tracts 3, 3E, and 3F,
of Abstract 936 of the Joseph M. Looney Survey, and Lot 1, Block 1,
of the Bone Addition, located at 5008 and 5100 Bluebonnet Drive,
Case PC12-021
4c Approval of a contract with Castro Roofing of Texas, LP, for repairs to
the roofs on City Hall and the Library though the TIPS/TAPS
Cooperative Purchasing Network, in an amount not to exceed
$248,902, and authorize the city manager to execute the contract
4d Approval of a change order to the 2012 Pavement Rehabilitation
Project, in the amount of $95,203.04, and authorize the city manager
to execute the change order
4e Approval of the Colleyville Events Steering Committee Bylaws
5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
5a Ordinance 0-13-1879
Approval of the Fiscal Year 2014 (FY 2014) Colleyville Crime Control
and Prevention District budget
City Council Agenda July 2, 2013
6. ORDINANCE(S):
FIRST READING AND PUBLIC HEARING
6a Ordinance 0-13-1880
Consideration for a zoning change from R40-Single Family Residential
to R20-Single Family Residential on 10.2 acres on Lot 1, Block 1, of
the Stajduhar Addition located at 816 W. L.D. Lockett Road, Case
ZC13-006
7. RESOLUTION(S): READING AND PUBLIC HEARING
7a Resolution R-13-3650
Approval of a resolution changing the date of the first August 2013
City Council meeting
8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
9. REPORTS
Planning and Zoning Commission Meeting Minutes - June 10, 2013
10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JULY 2,
2013 - Reading and Public Hearing - Resolution R-13-3651
11. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, June
28, 2013 by 5:00 p.m.
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Amy 6 elley
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
f%1 ' City of Colleyville City Hall
COLLEYVILLE City Council 100 Main Street
Colleyville, Texas 76034
Minutes 817. 503.1000
Ti X N' www.colleyville.com
Tuesday, July 2, 2013 City Council Chambers
Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to
order on July 2, 2013, at 5:35 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor and Councilmembers
Carol Wollin, Chuck Mogged, Jody Short, and Tom Hart.
Absent: Councilmember Stan Hall
City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer
Terry Leake, Police Chief Mike Holder, Captain Robert Hinton, Interim Fire Chief
Clif Nelson, Economic Development Director Marty Wieder, Parks and Recreation
and Library Director Mary Rodne, Recreation/City Events Manager Lisa Escobedo,
Human Resources Director Michelle Reyes, Colleyville Center Manager Leslie Hill,
Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Community
Development Director Ron Ruthven, Communications and Marketing Director Mona
Gandy, Information Systems Manager Chris Pena, City Attorney Matthew Boyle,
and City Secretary Amy Shelley.
PC-1 Discussion of health insurance bid analysis and recommendation
Human Resources Director Michelle Reyes introduced Ed Oleksiak with Holmes
Murphy to discuss the health care reform.
Mayor Pro Tern Taylor questioned Mr. Oleksiak regarding if the delayed mandate
will affect the City. Mr. Oleksiak replied yes.
Councilmember Hart questioned Mr. Oleksiak regarding if the employee would be
able to opt back into the City's plan. Mr. Oleksiak replied yes, at the time of open
enrollment.
Mayor Pro Tem Taylor questioned Mr. Oleksiak regarding if there are any caps
related to catastrophic events. Mr. Oleksiak replied $6,350 for an individual, and
double that for a family, this being the maximum out-of-pocket expense. He
stated there is no cap on the amount that the actual plan has to pay.
Councilmember Mogged questioned Mr. Oleksiak regarding "cadillac" plans being
hit with extra tax assessments. Mr. Oleksiak explained the excise tax being
assessed.
City Council Minutes July 2, 2013
Mayor Kelly questioned Mr. Oleksiak regarding if this tax will be assessed to the
marketplace plans or private plans. Mr. Oleksiak replied primarily plans will try to
avoid the tax.
Mayor Pro Tern Taylor questioned Mr. Oleksiak regarding the reason for the excise
tax of 40 percent. Mr. Oleksiak replied they want to see how much tax they can
avoid by having these rich plans. He stated the theory was that the plans were
tax free.
Director Reyes updated City Council regarding the health insurance renewal rates.
Councilmember Wollin questioned staff regarding how many months are
considered mature to be with a carrier. Director Reyes replied 12 months with a
single carrier is considered to be mature in order to review the history.
Mayor Kelly questioned staff regarding comparisons of the surrounding cities.
Director Reyes replied another city is at a 150 percent loss ratio and others over
100. She stated currently Colleyville's loss ratio is at 59 percent. She added a
single catastrophic event could raise this percentage significantly and that
surrounding cities are experiencing double digit increases.
Councilmember Mogged questioned staff regarding if the Texas Municipal League
has added anything to the discussion for the state of Texas, in general. Director
Reyes replied no, but that other clients with Holmes Murphy have experienced the
same increases.
Councilmember Hart questioned staff regarding dental insurance. Director Reyes
explained the dental insurance will renew for an additional year.
Mayor Kelly adjourned the Pre Council meeting at 6:09 p.m.
PC-2 Presentation and discussion regarding special events
Mayor Kelly reconvened the Pre Council meeting at 8:22 p.m.
Parks and Recreation and Library Director Mary Rodne and Community
Development Director Ron Ruthven updated City Council with a presentation
regarding special events.
Councilmember Mogged questioned staff regarding where the egg hunt was held
previously. Director Rodne explained it has been held in front of the parks
building and at times it was held at the old city hall property.
Mayor Kelly questioned staff regarding the parking space numbers. Director
Ruthven stated there are approximately 200 parking spaces.
City Council Minutes July 2, 2013
Mayor Pro Tern Taylor questioned staff regarding the parking space numbers at
Colleyville Center, including the unimproved parking area. Director Ruthven
stated there are 189 parking spaces located at Colleyville Center; however that
does not include the unimproved parking areas.
Economic Development Director Marty Wieder explained the City Hall and Library
complex should have been constructed with the thought of a plaza in place for
such events.
Mayor Kelly stated a venue for large events versus small events needs to be
considered. He stated there are several smaller events associated with the Library
in which a developed plaza will affect the available space. Director Wieder stated
staff is not recommending a developed plaza.
Mayor Kelly stated Colleyville Center has the green town center aspect and
therefore it would not have to be created.
Mayor Pro Tern Taylor stated the smaller events can still be held with a developed
property.
Mayor Pro Tern Taylor stated having several concerns for the subject properties:
1) not City owned property; 2) lost ad valorem revenue if purchased by the City;
and 3) properties are off the beaten path and hard to see.
Mayor Pro Tern Taylor stated the Colleyville Center grounds can be altered, such
as removing the pond areas.
Mayor Kelly stated being in favor of considering the properties directly in front of
the Library.
Mayor Pro Tern Taylor stated purchasing the entire property does not make sense.
Mayor Kelly stated having concerns with taking away from the future retail
development along Main Street.
Mayor Pro Tern Taylor stated both properties are within the TIF district.
Councilmember Short stated having a difficult time ignoring the history of the
development. He stated there has not been a cooperative effort between the
commercial development and the municipality to create these events.
Mayor Pro Tern Taylor stated we are serving two types of citizens, the ones here
now, and the ones that will be here.
Councilmember Mogged stated he is not sure this property will ever work for the
large events.
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City Council Minutes July 2, 2013
Mayor Kelly stated an investment has been made inside the Colleyville Center but
that there may be a need to invest in the outside of Colleyville Center and re-
purpose that area.
Councilmember Wollin stated she would like a master plan to be put together for
Colleyville Center. She further stated she would like staff to look at the options for
the four lots versus the six lots.
Councilmember Hart questioned staff regarding the funding sources for either the
four lots or the six lots.
Councilmember Short stated the band stand area at City Park may need to be
considered.
Mayor Pro Tern Taylor stated there are options for updating the outdoor area at
Colleyville Center.
Mayor Kelly recessed the Pre Council meeting at 9:33 p.m.
PC-3 Discussion of the July 2, 2013, City Council regular agenda items
There was no discussion of this item.
The regular meeting of the Colleyville City Council was called to order by Mayor
Kelly on July 2, 2013, at 7:32 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor and Councilmembers
Carol Wollin, Chuck Mogged, Jody Short, and Torn Hart.
Absent: Councilmember Stan Hall
City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer
Terry Leake, Police Chief Mike Holder, Captain Robert Hinton, Interim Fire Chief
Clif Nelson, Economic Development Director Marty Wieder, Public Works Director
Bob Lowry, City Engineer Jeremy Hutt, Community Development Director Ron
Ruthven, Community Development Coordinator Darren Cain, Communications and
Marketing Director Mona Gandy, Information Systems Manager Chris Pena, City
Attorney Matthew Boyle, and City Secretary Amy Shelley.
1. EXECUTIVE SESSION - In accordance with Texas Government Code
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
City Council Minutes July 2, 2013
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities
Section 551.087 - Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and
with which the City is conducting economic development negotiations;
deliberate the offer of a financial or other incentive to a business prospect
Mayor Kelly explained the Executive Session had been called in accordance with
the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal,
Section 551.072, Real Estate, and Section 551.087, Economic Development. He
further explained there would be no decisions made or action taken during this
time. The meeting was recessed at 6:09 p.m. and reconvened at 6:10 p.m.
INVOCATION: Mayor Pro Tern Mike Taylor
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S)
NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE
SESSION - Resolution R-13-3648
This resolution was not needed.
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Proclamation in recognition of Parks and Recreation Month - Mary Rodne,
Library and Parks and Recreation Director
Mayor Kelly presented a proclamation in recognition of July being Parks
and Recreation Month to Mary Rodne, Library and Parks and Recreation
Director and Recreation/City Events Manager Lisa Escobedo.
4. CONSENT: READING AND PUBLIC HEARING - Resolution R-13-3649
4a Approval of the minutes of the regular City Council meeting of June
18, 2013
4b Approval of a preliminary plat for 12.0 acres on Tracts 3, 3E, and 3F,
of Abstract 936 of the Joseph M. Looney Survey, and Lot 1, Block 1, of
the Bone Addition, located at 5008 and 5100 Bluebonnet Drive, Case
PC12-021
City Council Minutes July 2, 2013
4c Approval of a contract with Castro Roofing of Texas, LP, for repairs to
the roofs on City Hall and the Library through the TIPS/TAPS
Cooperative Purchasing Network, in an amount not to exceed
$248,902, and authorize the city manager to execute the contract
4d Approval of a change order to the 2012 Pavement Rehabilitation
Project, in the amount of $95,203.04, and authorize the city manager
to execute the change order
4e Approval of the Colleyville Events Steering Committee Bylaws
Mayor Kelly read Resolution R-13-3649 in its entirety.
Mayor Pro Tern Taylor questioned staff regarding prohibiting original contractors,
who did not meet expectations, from performing work in the City. Public Works
Director Bob Lowry explained there are challenges with that request since
competitive bids are sought for work performed in the City.
Mayor Pro Tem Taylor questioned staff regarding if this is the same contractor who
put the original roofs on the City Hall and the Library. Director Lowry replied no.
City Attorney Matthew Boyle stated the City may prohibit work performed by
contractors who did not meet expectations.
Mayor Pro Tern Taylor stated he would like for staff to inform City Council
regarding why any particular contractor is chosen to perform work on City
facilities.
Councilmember Hart questioned staff regarding the warranty. Director Lowry
replied there will be a 20 year warranty with annual inspections for the first ten
years.
Mayor Kelly opened the public hearing at 7:44 p.m.
There was no one present wishing to speak concerning this item and Mayor Kelly
closed the public hearing at 7:44 p.m.
Mayor Pro Tern Taylor moved to approve Resolution R-13-3649.
Councilmember Hart seconded the motion.
The motion to approve carried by the following vote:
Aye: 6 - Mayor David Kelly, Mayor Pro Tern Mike Taylor, and
Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Tom Hart
City Council Minutes July 2, 2013
Absent: 1 - Councilmember Stan Hall
5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
5a Ordinance 0-13-1879
Approval of the Fiscal Year 2014 (FY 2014) Colleyville Crime Control
and Prevention District budget
Mayor Kelly read the caption of Ordinance 0-13-1879.
Police Chief Mike Holder presented the agenda item and briefed the City Council.
Mayor Kelly opened the public hearing at 7:46 p.m.
There was no one present wishing to speak and Mayor Kelly closed the public
hearing at 7:46 p.m.
Councilmember Wollin moved to approve Ordinance 0-13-1879.
Councilmember Hart seconded the motion.
Mayor Pro Tern Taylor stated he would like decals placed on the police vehicles to
include "Paid for by CCCPD" so citizens will know where their money is being
spent. Chief Holder explained the pricing, for such graphics, will be included.
The motion to approve carried by the following vote:
Aye: 6 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and
Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Tom Hart
Absent: 1 - Councilmember Stan Hall
6. ORDINANCE(S):
FIRST READING AND PUBLIC HEARING
6a Ordinance 0-13-1880
Consideration for a zoning change from R40-Single Family Residential
to R20-Single Family Residential on 10.2 acres on Lot 1, Block 1, of
the Stajduhar Addition located at 816 W. L.D. Lockett Road, Case
ZC13-006
Mayor Kelly read the caption of Ordinance 0-13-1880.
Community Development Director Ron Ruthven presented the agenda item and
briefed the City Council.
Mayor Kelly opened the public hearing at 7:50 p.m.
City Council Minutes July 2, 2013
John Dickerson, 8333 Douglas Avenue, Dallas, the applicant, presented the
agenda item and briefed the City Council.
Steve Nykiel, 5909 Kays Court, spoke in opposition to this request with concerns
for flooding and further stated he would like for Laura Lane to be gated.
Pamela Nykiel, 5909 Kays Court, spoke in opposition to this request with concerns
for flooding.
Walter Scott, 5917 Kays Court, spoke in opposition to this request stated having
concerns of flooding and an increase in traffic. He stated he would like Laura Lane
to be gated.
The following persons did not wish to speak but wanted to express their
opposition: Brian Chandler, 6205 Emmas Court; David Warrick, 6104 Emmas
Court; Elizabeth Warrick, 6104 Emmas Court; and Diane Rawson, 6208 Emmas
Court.
There were no others wishing to speak and Mayor Kelly closed the public hearing
at 8:08 p.m.
City Attorney Matthew Boyle explained the difference between a straight zoning
request versus a planned unit development request.
Councilmember Mogged questioned staff regarding drainage and if it will be met
with a straight zoning request. City Engineer Jeremy Hutt explained the flow rate
cannot exceed the rate at which it currently exists as undeveloped property.
Councilmember Mogged questioned staff regarding the retention pond on the
Covington Addition, is it contributing to-the drainage issue? Engineer Hutt replied
the pond does overflow and travel to Laura Lane.
Councilmember Mogged questioned staff regarding if they will have to remedy the
drainage issues. Engineer Hutt replied the developer will have to meet the
requirements of the Land Development Code.
Mayor Pro Tem Taylor questioned staff regarding the drainage from the subject
property. Engineer Hutt replied there is a natural flow to Laura Lane, but the inlet
may not be working properly.
Mayor Pro Tern Taylor questioned staff regarding the topography of the land, is the
land sloping toward L.D. Lockett, north to south or south to north. Engineer Hutt
explained the low point of the subject property.
City Council Minutes July 2, 2013
Mayor Pro Tern Taylor questioned staff regarding if the water from Laura Lane and
Kays Court travel to the Crescent Lane detention ponds. Engineer Hutt replied
yes.
Mayor Pro Tern Taylor questioned staff regarding if the Covington Addition water
shed breaks to the east or to the west. Engineer Hutt replied a portion of the
Covington Addition water does break to the east and a portion breaks to the west.
Mayor Pro Tern Taylor questioned staff regarding if the development of this
property addresses the drainage issues to Precinct Line Road. Engineer Hutt
replied yes.
Mayor Pro Tern Taylor questioned staff regarding if the water will continue to
cause turbulence at the intersection of Kays Court and Laura Lane. Engineer Hutt
replied the water will continue into the inlets at Laura Lane or to the proposed
street, St. Andrews.
Mayor Pro Tern questioned Mr. Nykiel regarding if all of the lots on Kays Court are
fully developed. Mr. Nykiel replied no.
Councilmember Wollin questioned staff regarding the open space lots, are those
lots in the correct location to collect the drainage. Engineer Hutt replied those lots
appear to be reasonable in those locations. He stated the development of the
roadway may have an effect on those lots.
Mayor Kelly questioned staff regarding the zoning districts in this area. Director
Ruthven replied the Covington Addition to the east is zoned R20, the west is zoned
R20, and Emerald Park is a higher density.
Mayor Kelly questioned staff regarding if the gates located at Kays Court and
Laura Lane are in place. Director Ruthven replied no. Mayor Kelly stated the Fire
Marshal needs to check the gates in those locations.
7. RESOLUTION(S): READING AND PUBLIC HEARING
7a Resolution R-13-3650
Approval of a resolution changing the date of the first August 2013
City Council meeting
Mayor Kelly read Resolution R-13-3650 in its entirety.
City Secretary Amy Shelley presented the agenda item and briefed the City
Council.
Mayor Kelly opened the public hearing at 8:21 p.m.
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City Council Minutes July 2, 2013
There was no one present wishing to speak concerning this item and Mayor Kelly
closed the public hearing at 8:21 p.m.
Councilmember Hart moved to approve Resolution R-13-3650.
Councilmember Mogged seconded the motion.
The motion to approve carried by the following vote: k,..
Aye: 6 - Mayor David Kelly, Mayor Pro Tem Mike Taylor,- and
Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Tom Hart
Absent: 1 - Councilmember Stan Hall
8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
There was no discussion of this item.
9. REPORTS
Planning and Zoning Commission Meeting Minutes - June 10, 2013
There was no discussion of this item.
10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JULY 2,
2013 - Reading and Public Hearing - Resolution R-13-3651
This resolution was not needed.
11. ADJOURNMENT
There being no further business before the City Council, Councilmember Mogged
moved to adjourn, and Councilmember Wollin seconded the motion.
The motion carried with the following vote:
Aye: 6 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and
Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Tom Hart
Absent: 1 - Councilmember Stan Hall
Mayor Kelly adjourned the City Council meeting at 8:22 p.m.
City Council Minutes July 2, 2013
APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE
16TH DAY OF JULY, 2013.
M!inutes taken and prepared by:
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Am t helley
City ecretary