HomeMy WebLinkAboutCity Council-Agenda Packets-7/23/2013City of Colleyville Page 1
City of Colleyville
City Council Worksession
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, July 23, 2013
6:00 p.m.
Executive Conference Room
Third Floor, City Hall
1. CALL TO ORDER
2. PRESENTATION AND DISCUSSION
2a Presentation and update on fees and charges
2b Presentation and discussion of the classification and compensation study
3. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, July 19, 2013,
by 5:00 p.m.
Amy Shelley
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be opened for
public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
Colleyville City Council
Worksession
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 2a Agenda Date 07/23/2013 Number
Type Pre Council
Department City Manager
Title
Presentation and update on fees and charges
Explanation
The purpose of this item is to provide a presentation and discussion of fees and
charges as a part of the annual budget process. As the budget contains both revenues
and expenditures, it is prudent to review the City's fees and charges during this time.
An annual review is also important in that it works to avoid large adjustments that can
occur if fees and charges are evaluated and updated infrequently.
As a part of the budget submittal process, departments identified needed fee changes
and made recommendations for adjustment. The focus was on keeping fees current
with the marketplace and ensuring that appropriate cost recovery occurs for staff time
or other costs incurred.
Staff seeks direction from City Council to determine whether staff should proceed with
their analysis and prepare the necessary ordinance amendments for the fees and
charges discussed in the attached presentation. For many of the fees and charges,
recommended adjustments could be brought back for formal City Council approval in
September, concurrent with other budget items. A few particular items would require
more time to formulate final recommendations, but would be brought forward upon
completion of the necessary analysis.
Attachments
1.Development Fee Survey
2.Update on fees and charges
Colleyville Miscellaneous Permit Fee Survey 2013
1
Permit
Type
North Richland
Hills
Euless Bedford Hurst Keller Grapevine Southlake City
Average
Colleyville
(Current)
Colleyville
(Proposed)
PUD
Amendment
$564
$500 + $10/acre
$205+ $205
(For each
additional acre
over 1)
$600 (>10 acre)
$700 (<10 acre)
N/A $500 +
$25/acre
$200 $428 $250 $450
Amending Plat $248 $275 $100 + $25/lot $250 + $25/acre $200 + $10/lot $200 $300 +
$20/lot (res)
$300 +
$20/acre
(comm)
$224 $150 $250
ZBA/SBA ZBA - $186(res),
$220
(commercial)
SBA - $621
$75 $100 $200 $200 $100 $300 $165 -ZBA
$228 - SBA
$125 $175
(for Both)
Fence permit $21.00 (wood)
$21.00 (iron)
*Based on
Valuation
Min $30.00 +
$3.05/$100
*Based on
Valuation
Min $30.00 +
$4.00/$100
*Residential
Min $75.00
Commercial on
Valuation Min
$23.50 +
$3.05/$100
*Based on
Valuation
Min $23.50
+$3.05/$100
*Based on
Valuation
Min $21.00
first $500 Min
$21.00
+$2.75/$100
$75.00 $68.38 $25.00 $75.00
Wall sign Base on sqft min
$57 max-
$2.00/sqft
*Based on
Valuation
Min $30.00
+$3.05/$100
**Based on sqft
Min $50.00+
*Based on
Valuation
Min 23.50 first
$500 then Min
26.55
+$3.05/$100
*Based on
Valuation
Min $23.50
+$3.05/$100
*Based on
Valuation
Min $21.00
first $500 Min
$21.00
+$2.75/$100
$85.00 $71.32 $45.00 $75.00
Development
sign
Base on sqft min
$57 max-
$2.00/sqft
*Based on
Valuation
Min $30.00 +
$3.05/$100
**Based on sqft
Min $50.00+
*Based on
Valuation
Min 23.50 first
$500 then Min
$26.55
+$3.05/$100
*Based on
Valuation
Min $23.50
+$3.05/$100
*Based on
Valuation
Min $21.00
first $500 Min
$21.00
+$2.75/$100
$25.00 $70.10 $35.00 $75.00
New residence
plan review
65% of permit
fee added
No fee,
Included in
Permit
65% of
Permit
Fee Credit to
Permit fee
No fee,
Included in
Permit
40% of permit
fee added
No fee,
Included in
Permit
No fee,
Included in
Permit
N/A Flat Fee
$250.00
Flat Fee
$350.00
Residential
addition and
remodel--Plan
review
No fee,
Included in
Permit
No fee,
Included in
Permit
65% of
Permit fee
Credit to Permit
fee
No fee,
Included in
Permit
40% of permit
fee added
No fee,
Included in
Permit
No fee,
Included in
Permit
Based on 3
cities
$114.00
Flat Fee
$100.00
$150.00
Colleyville Miscellaneous Permit Fee Survey 2013
2
$10,000 and
greater
Footnote #1
Swimming
pool plan
review fee
No fee,
Included in
Permit
**Comm.
Only: Valuation
No fee,
Included in
Permit
No fee,
Included in
Permit
No fee,
Included in
Permit
No fee,
Included in
Permit
No fee,
Included in
Permit
N/A $25.00 $50.00
Grading and
earthwork
permit
$93.00 Determined by
Eng. Dept.
*$38.00 min
+sqft
Determined by
Public Works
$25/lot
$100/acre
10% of permit
fee
$100.00 $83.67 $55.00 $75.00
Temporary
Construction
Trailer
$62.00 $50.00 $38.00 $25.00 $58.50 Based on
Value of
Construction
$75.00 $56.79 $94.00 $100.00
* City of North Richland Hill: permit fees based on dollar valuation (e.g. minimum: Sum; $28.00 + $3.26 for each additional $100.00 or fraction thereof). For a complete permit fee list
refer to the table in the Appendix-A “Fee Schedule”.
* City of Euless: permit fees based on dollar valuation (e.g. minimum: Sum; $30.00 + $3.06 for each additional $100.00 or fraction thereof). For a complete permit fee list refer to the table
in the Table 30-13(d) “Fee Schedule”.
* City of Bedford: permit fees based on dollar valuation (e.g. minimum: Sum; $30.00 + $4.00 for each additional $100.00 or fraction thereof). For a complete permit fee list refer to the
table in the Table 30-13(d) “Fee Schedule”.
* City of Hurst: permit fees based on dollar valuation (e.g. minimum: $23.50 for the first $500.00 then Sum; $26.55 + $3.05 for each additional $100.00 or fraction thereof). For a
complete permit fee list refer to the table in “Fee Schedule” City of Hurst.
*City of Keller: permit fees based on dollar valuation (e.g. minimum: Sum; $23.50 + $3.50 for each additional $100.00 or fraction thereof). For a complete permit fee list refer to the table
in the Table 4-120 “Fee Schedule”.
* City of Grapevine: permit fees based on dollar valuation (e.g. minimum: $21.00 for the first $500.00 then Sum; $21.00 + $2.75 for each additional $100.00 or fraction thereof, to and
including $2000.00). For a complete permit fee list refer to the Exhibit A; table1-An in “Building Permit Fees” City of Grapevine.
*Foot Note #1, City Averages: In order to establish a common denominator between permits evaluated on a valuation cost verses permit costs based on a flat fee, the city averages category
of residential remodels has been based on two classes
1. $10,001.00 (greater than)
2. $9,999.00 (less than)
Colleyville Miscellaneous Permit Fee Survey 2013
3
*Foot Note #2, City Averages: In order to establish a common denominator between permits evaluated on a valuation cost verses permit costs based on a flat fee, the city averages category
of residential and commercial new construction has been based on a $500,001.00 structure or in the case based on dollar amount per square foot a 5,000 square foot structure was used for the
example.
Annual Review of
Fees & Charges
City Council Worksession
July 23, 2013
Overview
•Review fees and charges annually during the budget
process Budget includes revenues & expenditures
•Focus on keeping fees current with the marketplace
and recovering costs to the greatest extent possible
•Works to avoid large adjustments that can occur if fees
and charges are only evaluated and updated once
every 5+ years
•Departments identified needed changes and made
recommendations for adjustment during the budget
submission process
Purpose
•To determine if the City Council would like for staff to
proceed with their analysis and prepare the
necessary ordinance amendments for the fees and
charges discussed
•For many of the fees and charges discussed tonight,
recommended adjustments could be brought back
for formal Council approval in September along with
other budget items (a few may require more time to
formulate recommendations)
Engineering Fees & Charges
Drainage Fee
•Fee currently based on type of land use; not impervious area
•Amount of fee should represent the relative impact to the
City’s drainage system
•An updated drainage fee would potentially allow for
additional funding of
•Drainage capital projects
•Equipment replacement
Recommendation
•Conduct analysis to determine impact on drainage system by
amount of impervious area update fee accordingly
Map & Large Document Printing
•Replace current language for fees for printing copies of maps and
large documents
The following schedule of fees shall be administered by the city engineer:
Floodplain map ......................... $ 3.00
Storm drainage master plan .....$35.00
Maps:
11" × 17" .....$ 4.00
20" × 20" .....$ 7.00
36" × 36" .....$15.00
62" × 62” .....$40.00
Recommendation
•All materials will be distributed on CD for a flat fee of $25
New Home Sanitary Sewer Inspection Fee
•Before a certificate of occupancy on a new house is
issued, the service line and main would be inspected
to ensure it is not blocked by construction debris
•This would be a separate fee collected at the time
the building permit is issued
•Est. $150-200 to recover costs (Keller charges $225)
•This inspection would be outsourced
Inspection Fee & Deposit
(for inspections outside of business hours)
•Fee for all inspections performed outside of regular
business hours is currently $30 per hour (4 hour
minimum on Saturday; no Sundays)
•Inspections of public or private improvements
Recommendation
•Fee of $50 per hour to cover costs
•Deposit Required:
–$100 to be paid before close of business on Friday
–$50 per hour; minimum of 2 hours = $100 deposit
–Would be credited towards their bill
Development Fees & Charges
PUD Amendment
•PUD Amendment is a formal amendment to an existing PUD
Ordinance
•A new PUD Zoning Fee is $500 + 5 per acre
•Staff time spent on PUD Amendments is similar to that spent
on a new PUD request intent is to recover the cost of staff
time spent on administrative review
Recommendation
•Change fee from $250 to $450
•City Average is $428
Amending Plat
•Amending a Plat requires administrative approval only
•An increase is recommended due to
•the amount of staff time spent on the plat
•consistency with existing plat fees
•the results of the survey of fees charged by our surrounding cities
Recommendation
•Change fee from $150 to $250
•City Average is $224
ZBA/SBA Variance
•Fee charged for variance requests to the Zoning Board of
Adjustment and the Sign Board of Appeals
•An increase is recommended for both fees due to
•the amount of staff time spent on review of the application
•the results of the survey of fees charged by our surrounding cities
Recommendation
•Change both fees from $125 to $175
•City Average is $165- ZBA Variance/Appeal
•City Average is $228- Sign Board Appeal
Miscellaneous Permit Fees
Permit Type City Avg. Current Proposed
Fence Permit $ 68.38 $ 25.00 $ 75.00
Wall Sign $ 71.32 $ 45.00 $ 75.00
Development Sign $ 70.10 $ 35.00 $ 75.00
New Residence Plan Review N/A $250.00 $350.00
Swimming Pool Plan Review N/A $ 25.00 $ 50.00
Grading & Earthwork $ 83.67 $ 55.00 $ 75.00
Residential Addition/Remodel $114.00 $100.00 $150.00
Plan Review ($10,000+)
Temporary Construction Trailer $ 56.79 $ 94.00 $100.00
Colleyville Center
Fees & Charges
Combine Balustrada and Chair Rental
Balustrada Rental is $150
Currently, guests must
arrange for chair drop off &
pick up
Center has purchased chairs
Recommend: Combined
Fee of $300 for Balustrada
Rental AND Chair Rental
Colleyville Center Advisory
Committee unanimously
approved at May 20th
meeting
Weekend Standard Rental Rates
(8 hours; entire building)
Typical Use:
76% weekend bookings are non-resident
40% avg. 250-300 guests
Attracting very young adults
Alcohol is served at the events
Resulting Issues:
Additional staffing is required (2 event staff vs. 1)
Wear and tear on building from large parties
Wear and tear on building from allowing food brought in from renters and
outside vendors
Evening music volume must be monitored to avoid noise complaints from nearby
property owners
Weekend Standard Rental Rates
(8 hours; entire building)
Proposed Rate Changes: Non-Resident
Friday & Sunday $1,600 $1,800
Saturday $1,800 $2,200
Proposed Rate Changes: Colleyville Resident/Business
20% discount on rates
Friday & Sunday $1,280 $1,440
Saturday $1,440 $1,760
Proposed Rate Changes: Non-Profits
50% discount on rates for Friday and Sunday; 20% discount on rates for Saturday
Friday & Sunday $800 $ 900
Saturday $1,440 $1,760
Colleyville Center Advisory Committee approved at May 20th meeting by voting members
present (7 ayes; 1 abstention)
All Center bookings through September 30, 2013 will have existing rental rates
grandfathered even if the event is held after that date
Parks and Recreation
Fees & Charges
To be Considered…
After the re-branding study has been completed
(anticipated Fall 2013)
Wait to take a comprehensive look at that time
Questions and Discussion
City of Colleyville Page 1
City of Colleyville
Colleyville City Council
Worksession
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 2b Agenda Date 07/23/2013 Number
Type Presentation and Discussion
Department Human Resources
Title
Presentation and discussion of the classification and compensation study
Explanation
This item allows for staff to update City Council regarding the classification and
compensation study and receive City Council direction. Implementation
recommendations and costs will be presented to the City Council during the July 23,
2013 meeting. Per Councilmember Wollin's request, draft pay structures using only
public sector data is attached along with the draft pay structures using public and
private data combined.
Attachments
1.Pay Structure Public and Public-Private Combined
DBM Minimum Midpoint Maximum
Range
Spread DBM Minimum Midpoint Maximum
Range
Spread
A11 $18,893 $22,672 $26,450 40%A11 $23,750 $28,500 $33,250 40%
A12 $22,263 $26,715 $31,168 40%A12 $25,413 $30,495 $35,578 40%
A13 $25,632 $30,759 $35,885 40%A13 $28,462 $34,154 $39,847 40%
B21 $27,851 $34,814 $41,777 50%B21 $30,056 $37,570 $45,084 50%
B22 $31,086 $38,858 $46,629 50%B22 $32,160 $40,200 $48,240 50%
B23 $34,321 $42,901 $51,481 50%B23 $34,641 $43,301 $51,961 50%
B24/B31 $37,565 $46,957 $56,348 50%B24/B31 $37,977 $47,471 $56,965 50%
B25/B32 $40,800 $51,000 $61,200 50%B25/B32 $41,303 $51,629 $61,954 50%
C41 $47,279 $59,099 $70,919 50%C41 $47,965 $59,956 $71,947 50%
C42 $50,514 $63,143 $75,771 50%C42 $51,291 $64,114 $76,936 50%
C43 $53,749 $67,186 $80,623 50%C43 $54,617 $68,271 $81,925 50%
C44/C51 $56,993 $71,242 $85,490 50%C44/C51 $57,953 $72,441 $86,929 50%
C45/C52 $60,228 $75,285 $90,342 50%C45/C52 $61,279 $76,599 $91,918 50%
D61 $64,142 $83,384 $102,627 60%D61 $65,328 $84,926 $104,524 60%
D62 $67,252 $87,428 $107,603 60%D62 $68,526 $89,084 $109,641 60%
D63 $70,362 $91,471 $112,580 60%D63 $71,724 $93,241 $114,758 60%
E81 $82,823 $107,669 $132,516 60%E81 $84,535 $109,896 $135,257 60%
E82 $85,933 $111,713 $137,493 60%E82 $88,762 $115,391 $142,019 60%
E83 $89,043 $115,756 $142,469 60%E83 $93,200 $121,160 $149,120 60%
E91 $95,273 $123,855 $152,437 60%E91 $97,860 $127,218 $156,576 60%
F101 $104,614 $135,998 $167,382 60%F101 $107,646 $139,940 $172,234 60%
Non-Sworn Structure - Public Sector Non-Sworn Structure - Combined Sector