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Home My WebLink AboutBudgets-Budgets-6/1/2001 Fiscal Year 2001-2002 Annual Budget Table of Contents Ci ty Co uncil ............................................................................................................................. 1 Mayor's Budget Message........................................................................................................... 3 City Manager's Budget Message......................... .............................................. ...... ................... 5 Organizational Charts........................................................................ ............. 14 Budget Process.............................. ................................................... ............ 17 All Funds Summary...................................................................................... 25 Goals/Financial Targets................................................................................. 28 General Fund Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .. 31 Tax Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 General Fund Revenue Projections............................................................... ...... 39 City Manager.. . .. . .. . .... . . . . . .. .. . . ... .. .. .. .. . .. . .. . ... ... . .. . .. ... .. . . .. . .. ... .. . ...... .. .... ...... .46 Economic Development................................................................................. 55 Building Inspection... . ..... . . .... .. ..... ... . .. .. . . .. . . . ......... . .. ... .. .... . .. ... .. ..... ............. .. 61 City Secretary... .. . .. . ...... .. .. . .. ..... .. .. .. . . . ... ......... .... .. ..... .... . .. ... .. ....... ............ .. 66 Finance................................................................................................... 71 Legal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. ... 76 Engineering... . .. . .. .. . .. . . .. ... .. . ... . . . .. . . . . .. . ... ... ... . . . .. . . ..... .. . ... . .. .. . .. .... . .. ... ......... . 78 Community Development............ ..................... ......... ...... ...... ...... ........... ..... .84 Fire............... ............ ............................................................................. 89 Police.................. .................................................................................. .95 Parks ............................................................................ ........................................... 10 1 Recreatio n. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 107 Marketing.............................................................................................. . 113 Community Center...... ...... ......... ..................... .... ..... ...... ...... ...... ........... ....119 Streets and Drainage.................................................................................. 125 Municipal Court....................................................................................... 130 Fleet Maintenance..................................................................................... 135 General Fund - Non - Departmen tal Expenses......... .. .. .. .. .. .. .. .. .. .. .. . .. .. .. . .. .. . .. .. .. . ... 140 Utility Fund Summary.. .. .. . .. . .. .. .. .. . . .. .. .. .. .. .. .. .. . .. .. .. .. . .. . .. .. .. .. . .. .. .. .. . .. .. .. .. .. ... 142 Utility Administration........................................................................... ...... 155 Utility Billing ....................................................................................... ... 160 Utility Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .. 165 Utility Fund- Non-Departmental Expenses.................................................... ...... 170 Debt Service Fund................................................................................. ..... 172 Drainage Utility Fund............................................................................ ...... 178 Capital Outlay.......................................................................................... 194 Capital Improvement Program.................................................................. ...... 196 Demographic Information... ..................................................................... .... 202 Glossary.............................................................................................. ...206 ~, CfJ#t visit our new web site at WW\v. coUeyville. com City of Colleyville Annual Budget October 2001- September 2002 ~, CfJ#t THE CITY OF COLLEYVIUE THE COMMUNITY VISION We, the Citizens of Colleyville, are dedicated to preserving and enhancing strong family and community values, gracious suburban living, natural beauty, and historical settings. We will foster and manage commercial and residential growth consistent with our city's resources, infrastructure, and services. We will work in partnership with our school system to provide the best possible education and training for our following generations. We will promote effective and efficient city management and elected leadership. We are committed to the attraction and retention of a professional city workforce by making the City of Colleyville the "employer of choice" in Northeast Tarrant County. We will provide safe, uncongested, visually pleasing roadways and attractive landscaped residential and commercial environments. We will balance development with parks and open spaces accessible to all citizens. We will provide our citizens with a safe community free of pollution, crime, and drugs. We recognize that this vision statement is the ideal on which our community is shaping its future. Therefore, we the citizens of Colleyville, pledge ourselves to a program of goal-oriented actions and decision making, for the betterment of Colleyville. ,1 GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Colleyville, Texas For the Fiscal Year Beginning October 1, 2000 ~ h, j#;?-/~ President Executive Director The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Presentation to the City of Colleyville, Texas for its annual budget for the fiscal year beginning October 1, 2000. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. -..---.-...,--..----., .. <' - --..-....."..-,-....-- ...,--. ."....-. ._."-"..-.,---,"-_.~..__._."-~--,..._..,. ....---..--.,...----.- Fiscal Year 2001-2002 City Council Lot!eljuit!e. com 1 Fiscal Year 2001-2002 City Council Donna Arp - Mayor Ginny Tigue - Mayor Pro Tern Joe Hocutt - Place 1 Brad Rice - Place 2 Dana Feldman - Place 3 Dennis Marlin - Place 4 Lotle'1uitle. com 2 Fiscal Year 2001-2002 Mayor's Budget Message ~, CfJ#t 3 City of THE CITY OF COLLEYVILLE TEXAS Texas DONNA ARP I\1AYOR Dear Colleyville Citizens, Colleyville, in unison with the rest of the world, reeled at the atrocities committed against America September 11, 2001. Amazingly, individuals and communities quickly rose to the occasion. Our children led special fund drives for aid to New York police and firemen through the Red Cross. Neighbor supported neighbor, community leaders came together, families reached out to each other. With united love and support, we continue to move forward. With or without tragedy, every entity must always be concerned about potential economic downtrends; Colleyville is no exception. Our retail market is growing with the Town Center, The Village, Plaza Real and new Winding Creek developments. Our housing markets have been strong. Citizens have made it a point to shop in Colleyville whenever possible. But, to be safe, Colleyville's budget is not dependent on the new retail centers. When building our 2001-2002 budget, we factored in slower residential growth. Our budget is finalized. Our city is fiscally sound. There will be not a tax rate increase. The same tax rate of .34 cents per hundred dollars of valuation since 1996 is unchanged. Colleyville's bond rating remains strong and our debt per capita is low. A clear, constant vision combined with practical decisions has netted a 24,000- square-foot library and a 29,OOO-square-foot city hall. Both buildings will be beautiful and functional. That is what our citizens have mandated and that is what we will get. Final designs are nearing completion. Construction bids are due this winter. Groundbreaking for both buildings is scheduled for February 2002. Our road projects are moving slower than we want. There is truth to the old adage, "It has to get worse before it can get better." Currently travel is frustrating, but when our roads are completed, traffic flow will be better and our streets will be safer. This month, Colleyville debuted a redesigned Web site, www.collevville.com. You can receive undated information on our building projects, roads, public notices, etc. Instant communication is helpful to everyone, and we are pleased to provide this to you. Commitment, compassion and continuity make Colleyville, Texas, USA strong. Thank you for your help in this. We look forward to your comments. Si~ 0 tj-J~ T Mayor Donna Arp P. O. BOX 185 COLLEYVILLE, TX 76034 METRO 817/577-7575 FAX 817/577-7555 4 Fiscal Year 2001-2002 City Manager's Budget Message ~, CfJ#t 5 BUDGET MESSAGE FISCAL YEAR 2002 TO: Mayor and City Council FROM: Dianne McWethy, Interim City Manager DATE: July 26, 2001 Introduction "We are committed to the attraction and retention of a professional city workforce by making the City of Colleyville the "employer of choice" in Northeast Tarrant County." As reflected in the City of Colleyville Vision Statement, for FY2002 the Council formally established the goal to achieve and maintain the goal of making the City of Colleyville an "employer of choice". Local government is a service organization. As with most service organizations, the skills, experience, education and attitude of our employees are essential to our success. The key to being an "employer of choice" is to provide compensation, facilities, equipment and a work environment that allows each employee the opportunity to reach their potential. This proposed budget is an attempt to provide funding for the Council's strategic initiatives within the existing tax rate. As established by the Council, the priorities for the year are: Primary . Economic Development Recruitment . Development Standards Review and Refinement . Parks and Recreation Planning and Development . Intersection Improvements Prioritization and Construction . Highway 26 6 Secondary . Customer Service . Evaluation of City-owned Facilities . Senior Program Development and Enhancement . Street and Drainage Improvements . Railtran To accomplish these objectives, we must allocate our limited resources in a way that moves us toward those objectives in the most efficient way. The first step in the process is determining our financial resources. Revenues Since ad valorem taxes remain our largest revenue source, the inventory of resources and the focus of public scrutiny always starts with the ad valorem tax rate. Thus, this budget journey began with the assumption that the tax rate would not change. We were left with merely allocating the tax rate between debt service and operations. The comparison of tax rate allocation among operation and maintenance and debt service is shown in Table 1. Table 1 Ad Valorem Tax Rate Allocation FY 2002 FY 2001 Current Rate FY 2002 New Rate Purpose Debt Service Operations Total $ $ $ .08440 .26300 .34740 $ $ $ .07786 .26954 .34740 The portion of the tax rate allocated to debt service will actually decrease despite the addition of the financing for street paving equipment because of slight decreases in principal and interest payments as older bond issues mature and the refunding of the 1992 - 1996 G.O. bond issues in FY 2001 . Table 2 summarizes the revenue sources for the coming fiscal year and illustrates the percentage share each will contribute to total resources. 1 Table 2 General Fund Revenues FY2002 PercentaQe of Total Source Amount Ad Valorem Taxes Sales Tax Franchise Tax Licenses and Permits Charges for Services Other Fines Utility Fund Transfer Total From Current Sources $ 5,665,928 1,770,500 1,310,673 1,061,335 589,913 585,214 571,250 431,119 11,985,932 47% 15 11 9 5 5 4 4 100% $ Ad valorem taxes at 47% of total revenues and sales taxes at 15% are projected to hold their respective positions as the top two revenue producers for the General Fund. Sales tax as a percentage of total General Fund revenue fell for the second year in a row. This is a situation that merits special attention. Sales tax growth is estimated at 2.5% as compared to 5.0% in FY2001. The growth rate is projected to fall well short of gains in previous years at a time when the sales tax growth rate of our immediate neighbors is climbing at much higher rates. The only reason we will be able to meet program needs in FY2001 (the current year) is the significant increase in franchise fee revenues, weather conditions in FY2001 and revenues from the utility fund transfer due to drought conditions early in FY2001. This will more than offset the anticipated $84,000 shortfall in sales tax receipts for FY2001. For FY2002, there is a proposed increase in development fees (e.g. site plan review fees) which is estimated to add $45,000 to development fees. However, as we move closer to build-out, we must reduce our reliance on development fees. There are three basic choices: find a way to boost commercial growth, reduce services, or raise the ad valorem tax rate. The FY2002 budget assumes we can put off these tough decisions one more year. A substantial increase in the real property tax base through residential growth and increased value of existing properties combined with strong development fee income provides most of the revenue package needed to meet program needs. The final building block in the revenue base needed to support the FY2002 spending program is the use of $150,000 in fund balance to fund all of the capital outlay and some other one-time expenditures proposed for the coming year. With a reasonable revenue plan in place, we can turn our attention to how these revenues will be allocated to programming. 8 Proqram Initiatives As the revenue decisions started with the ad valorem tax rate, the programming decisions begin with personnel costs. The General Fund budget is personnel driven. Over 71.9% of the FY2002 General Fund budget is devoted to employee compensation. Enhancements to the employee compensation plan assist us to continue to attract and retain a professional city workforce. The proposed enhancements to the employee compensation plan include adopting the Texas Municipal Retirement System (TMRS) - Updated Service and Annuity Credits. This program protects the member's retirement benefits from the effects of inflation and allows members to receive credit deposits increasing total funds in the member's account. Due to recent legislative changes, TMRS has been approved for five-year vesting. This program will be beneficial in assisting the City to recruit and retain a professional city workforce. The proposed compensation plan includes continued support of the pay for performance (merit) system ranging from 2.5% to 7.5%. Although the new positions recommended are limited, they are strategic. First, we have recommended that the part-time Recreation Program Assistant become a full-time position. This proposal will continue to enhance senior programs and services, enhance customer service and instructor recruitment efforts and assist staff to evaluate existing and new programs. Second, we are recommending that the Municipal Court be restructured. The restructuring of the court responsibilities would require the following: 1) maintain the current Court Clerk/Administrator position; 2) reallocate the position of Finance Clerk, whose primary duties are related to Court to a Court Clerk position; and 3) require the addition of one (1) new position, Deputy Court Clerk. The proposed changes to the Municipal Court Department will provide a more efficient and effective service to the community. Third, we are recommending that the City Manager's Office be restructured to meet the Council's objective to expand and improve communications with our citizens via the print and web media. Additionally, the City Manager's Office plans to improve community services, including coordination of information and projects among departments to continue to enhance our communication efforts with citizens and current and prospective businesses. The restructuring of the City Manager's Office would require the deletion of two (2) Administrative Intern positions, who work on a part-time basis, averaging 15 to 20 hours per week. Even with these proposed personnel additions, Colleyville has among the fewest employees per capita of any of our neighboring cities. Table 3 compares our FY2001 work force to those of our two neighbors, South lake and Keller, who are closest in population and growth rate. 9 Table 3 City Work Force Comparison FY2001 Colleyville South lake Keller Population 19,831 22,806 28,058 Total Full-time Positions 158 221 218 Public Safety Positions 61 77 80 Other Positions 97 144 138 The table shows both public safety positions (sworn police officers, firefighters and emergency medical personnel) and all other positions since the number of fire stations and the use of Public Safety Officers by Southlake could be seen as skewing the data. We continue to deliver quality services with a lean work force. We expect a lot from our employees in our high growth environment. Although we are committed to the objective of keeping "head counts" as low as possible, we also believe that we need to reward our employees for their high productivity. The basic services take the lead once again in the program side of the General Fund. Police, Public Works and Fire and Medical services will represent 58% of the proposed budget as shown in Table 4. Expenditure Area Police Fire and Medical Public Works Management Community Development Community Services Employee Merit Pool Total Table 4 General Fund Expenditures FY 2002 Proposed Amount $ 2,876,012 2,722,210 1,293,915 1,644,670 1,496,215 1,744,101 208,500 $ 11,985,624 PercentaQe of Total 24% 23 11 14 12 15 2 100% To balance the FY2002 General Fund budget we have taken $150,000 in the fund balance to fund all of the capital outlay and some other one-time expenditures. Providing for capital and other one-time items is the last piece of the General Fund financing package. 10 There are, of course, other key funding sources for specialized activities. A summary of these sources is shown in the following paragraphs. Debt Service Fund The Debt Service Fund provides monies for principal and interest on outstanding debt. The only new debt proposed is for short term financing of the purchase price ($241,000) of the following paving equipment (asphalt lay down box, pneumatic roller, asphalt distributor). We do not currently own this equipment and have provided this service through outsourcing for a number of years. Over time it has become increasingly difficult to obtain quality contractors to perform this type of resurfacing service. Future resurfacing contracts can be let as a joint venture with the contractor providing the mixer and stabilization and the City doing the two-inch overlay. Debt per capita, at approximately $626, will remain below our target figure of $1,000. Debt service as a percentage of General Fund expenditures (14%), debt as a percentage of appraised values (less than 1 %) and appraised values per capita (over $107,000) all are strong indicators that our debt service policies are sound. Tax Increment Financinq District Fund The city's Tax Increment Financing (TIF) District provides financing for public improvements within the SH26 corridor supported by future increments in real property tax revenue within the district. Agreements with all the taxing entities that levy real property taxes in Colleyville allow the use of their revenue for the public improvement debt. TIF financing is based on the theory that the public improvements built within the TIF hasten the private development of property. TIF bonds were sold in FY 2000 to finance a portion of the improvements of Hall-Johnson Road. Additionally, bonds were sold in FY 2001 to finance a portion of the City Hall and library to be completed in the summer of 2003. The city has also entered into an agreement to reimburse Village Monticello Partners for up to $7.5 million in public improvements associated with their mixed-use development currently under construction. Payments will only be made when the public improvements are complete and the private property taxable increment is in place. At year three, the TIF is at 96% of the incremental value projected at the inception of the TIF in 1998. Colleyville Economic Development Corporation The sales tax supported Colleyville Economic Development Corporation approved by voters in August 1996 has been an important resource in our capital improvement program. The $6,460,000 in revenue bonds sold in November 1996 have allowed us to complete the Community Center, reconstruct City Park, purchase the McPherson Dairy site for additional park land, complete the long range plan for Kimzey Park, build restrooms at Pleasant Run 11 Park and Sparger Park and work toward implementation of Bransford Park Webb House Restoration and the Citywide Trail System Master Plan. This one-half cent sales tax is estimated to create a $850,000 plus revenue stream in FY2002. Although most of this is pledged to debt service, it will provide funding for a number of future projects. This funding source will not, however, support all our park improvement needs. Even when combined with park land dedication fees, the funds required for a long list of park projects do not meet the needs. Some difficult times are ahead in funding priorities for parks. Crime Control and Prevention District The Crime Control and Prevention District is the latest addition to our special funds. This fund is supported by a half-cent sales tax approved by the voters in January of 1999. These monies can only be spent on a narrow group of law enforcement activities. Most of the revenue has been pledged to retire the debt for the Colleyville Justice Center that will be completed in the summer of 2002. In future years we hope to fund other police related activities that would have drawn on General Fund revenue sources. Street Impact and Perimeter Street Fees As of June 2001 we had approximately $1,650,000 in street impact fees on hand. All of these funds have been allocated to existing projects. These fees are the principal means, when combined with Texas Department of Transportation grants, for street improvement projects. Improvements to Colleyville Boulevard intersections at Pleasant Run Road, Village Main Street Intersection and the Village Park/Glade Road intersection are underway. Improvements to the John McCain Road/SH26 intersection is planned for the near future. One of the Council's priorities is to design and improve other intersections on John McCain Road, Glade Road and Cheek-Sparger Road. The complete financing of those intersections will require a new funding source such as a bond sale. Utilitv Fund The Utility Fund will produce the necessary monies to maintain our growing water and sanitary sewer system and service the debt of the water and sewer extension projects now under construction. There is a bond sale proposed in FY 2002 to fund the Phase I utility relocations which will accompany the proposed construction State Highway 26 (Colleyville Boulevard). The current estimated cost of the relocation project will be $4.5 million and the bonds will be sold over a two-year period. A rate increase of $.10 per thousand gallons for water and $.06 per thousand gallons of sewer is proposed and included in the FY 2002 revenue estimates. The monthly rate increase for the average customer would be $2.11. Currently, sewer extensions for areas of northwest Colleyville are under construction and we are also continuing our replacement of undersized water lines throughout the city. 12 DrainaQe Fund In FY 2001 the city implemented the first monthly drainage utility fee increase since the fee's adoption in 1993. The increase funded the issuance of $1.6 million in drainage improvement bonds. During the coming fiscal year design will begin implementation of drainage priorities including the Little Bear Creek Oak Knoll Low Water Crossing, Jewel Estates drainage improvements and the Little Bear Creek Letter of Map Revision. There is no fee increase recommended in this budget. Summary The staff looks forward to working with the Mayor and City Council on a review of the proposed budget. Special thanks go to all city employees for their work on the budget document, with particular recognition for the efforts of Terry Leake, Kelly Cooper, Collin Boothe, Cindy Martin, Dixie Cawthorne and Elaine Mendes who were instrumental in producing this document while continuing their other ongoing assignments. 13 Fiscal Year 2001-2002 Organizational Charts Cotleljuitle. com 14 CITY OF COLLEYVILLE CITIZENS OF I ~ ORGANIZATIONAL CHART COLLEYVILLE FISCAL YEAR 2001-2002 ","" -or LIBRARY PLANNING ZONING CRIME BOARD AND ZONING BOARD OF CONTROL COMMISSION ADJUSTMENT AND , : PREVENTION DISTRICT COLLEVYILLE I I ,.: ""'I',i',': CITY I ECONOMIC I COUNCIL DEVELOPMENT SIGN BOARD PARKS AND I AD HOC TAX CORPORATION I OF APPEALS RECREATION I COMMITTEES I INCREMENT I BOARD I I FINANCING DISTRICT \.: , . '::';"f-- _...._ ,I . .," I l MUNICIPAL CITY CITY MANAGER JUDGE ATTORNEY COMMUNITY PARKS AND I CITY ,- CENTER ", RECREATION SECRETARY MANAGER MANAGER I I " HUMAN I DEPUTY " ""'" I " ""', RESOURCES I CITY MANAGER MANAGER I I MARKETING ;n RECORDS I ADMINISTRA- SPECIALIST MANAGER TIVE ASSISTANT '::~.-. ';.:"" " . . H FINANCE ECONOMIC ,: PUBLIC FIRE CHIEF i :~l POLICE CHIEF DIRECTOR DEVELOPMENT SERVICES ~ ~' MANAGER : DIRECTOR (CITY ENGINEER) " I " , I: , PUBLIC WORKS COMMUNITY I MANAGER DEVELOPMENT MANAGER I I I UTILITY STREETS & BUILDING RESPONSE PATROL -,. BILLING DRAINAGE I INSPECTION : FLEET I I INVESTIGATIONS MUNICIPAL I PLANNING I INSPECTIONS/ COURT MAINTENANCE Iii' INVESTIGATIONS ANIMAL UTILITY ADMIN. CODE CONTROL CITY HALL AND ENFORCEMENT , RECEPTION OPERATION 15 DEPARTMENTAL STAFFING SUMMARY FY 2000 FY 2001 FY 2002 DEPARTMENT ACTUAL BUDGETED BUDGETED City Manager's Office 7.0 7.0 6.0 Building Inspection 5.0 5.0 5.0 Economic Development 1.0 1.0 1.0 City Secretary 1.0 2.0 2.0 Finance 6.0 6.0 5.0 Engineering 7.0 7.0 7.0 Community Development 5.0 5.0 5.0 Fire 31.0 31.0 31.0 Police 40.0 40.0 40.0 Marketing 0.0 1.0 1.0 Parks Maintenance 12.0 12.0 11.0 Parks Recreation 1.0 2.0 2.0 Community Center 6.0 6.0 6.0 Streets and Drainage 11.5 10.5 10.5 Municipal Court 1.0 1.0 2.0 Fleet Maintenance 2.0 3.0 3.0 ..-.-.-.............'.....'...-.'...-.-...'.'...'.'.....'.......-...-.....'...'.',..'.'.-.-...-.-.-.-.-.-...........'...-...-.-.....-.........'...'.'.....'.-.....-...-.....'... ..-.-.-.-.-.-.-.-.-.......',..'.',....-.-...-.-...'.....'.....-.-.-.-.-...-.-...-.....,., .........,..........-.-.-.-.-.-...-....,..'.......-.-...-.......'.'.... .... .'.'...'.'.....-.-.-.-.-...'...'.',..'.'.......-.-.-.-.-.-.........-.-.-. :SeNp:ImP.t'U~J4rnli8b:::::>:::19Q,~P:::1:9~:9::::::::19n~gU: Utility Administration Utility Billing Utility Operations 3.0 2.0 17.0 3.0 2.0 17.0 3.0 3.0 17.0 Drainage 2.5 3.5 3.5 Position counts include all full-time, part-time, and temporary positions 16 Fiscal Year 2001-2002 Budget Process ~, CfJ#t 17 Date Friday, March 30 Wednesday, April 18 Thursday, April 19 Friday, May 4 Tuesday, May 8-10 Tuesday, May 15 Wednesday, May 23 Wednesday, June 6 Thursday, June 7 Friday, June 8 Friday, June 15 Wednesday, June 20 Thursday, June 21 Tuesday, June 26 Friday, June 29 Saturday, June 30 Monday, July 2 Thursday, July 5 Wednesday, July 25 Thursday, August 9 Friday, August 10 VVednesday, August 15 Tuesday,August21 Tuesday, August 28 Tuesday, September 4 Tuesday, September 11 City of Colleyville FY 2002 Budget Schedule Event Personnel Justification requests due in HR Budget kickoff meetings - 1 :30 p.m. and 9:00 a.m. Distribute Base Budget Forms Distribute Budget Adjustment Forms Proposed Departmental Base Budgets, Goals and Objectives and Service Delivery Measures due to Assistant City Manager Revenue detail sheets due to Finance Director Base Budget presentation sessions to Budget Committee Preliminary appraisal information received from TAD Preliminary revenue estimates due from Finance Director Budget Adjustment Forms (BAF's) due to Assistant City Manager City manager Overview/BAF presentation and ranking City manager Overview/BAF presentation and ranking Agency requests due to City Manager Preliminary budget due from Budget Committee to City Manager Budget Committee reviews budget with City Manager Departments receive City Manager decisions City Council Work Session with City Manager City Council Work Session with City Manager Departments appeal decisions to City Manager City Manager makes final budget decisions Receipt of certified tax roll Budget and support information compiled and finished printing Budget recommendations sent to City Council City Council budget work session Approval of Tax Rate Resolution Proposed tax rate advertised Budget and tax rate ordinances - first reading Budget and tax rate ordinances - second reading/adoption 18 THE BUDGET PROCESS The City Charter of the City of Colleyville establishes the fiscal year as October 1 through September 30. The Charter requires the City Manager to submit a proposed budget and accompanying budget message to the City Council each year. The Council reviews the proposed budget at workshops and revises as appropriate prior to general circulation for public hearings. The City Manager's Office and Finance Director (Budget Team) oversee the preparation of the proposed budget. A budget calendar is distributed to the management team composed of department directors. Each department and the Budget Team develop target line item expenditure estimates based upon the two prior years and current year spending levels. All departmental requests for capital items, new personnel, or programs are submitted for consideration to the entire management team. These requests are reviewed in meetings where the departments describe their importance. Then, the requests are ranked using Interpretive Structural Modeling techniques to bring consensus about which items to fund. This prioritized list is utilized by the City Manager in developing his budget recommendation. The proposed budget is presented to the City Council at a budget work session. Department directors have an opportunity to make a budget presentation to the City Council and are available for questions. Copies of the proposed budget are made available to the public and the press and the public hearing schedule is confirmed. Before the public hearings are held, notices of the public hearings on the proposed budget are posted and published in the newspaper. After public hearings at two consecutive regular City Council meetings, the Council may adopt the proposed budget, with or without amendment. The budget ordinance is to be adopted no later than the 30th day of September and requires an affirmative vote of a majority of the Council. The Council adopts the tax rate ordinance at the same meeting as the budget ordinance. THE BUDGET AMENDMENT PROCESS To amend the total expenditures of the current year budget, and ordinance is presented to the City Council at a regularly scheduled Council meeting. Public hearings are held on the proposed budget amendment at two consecutive regularly scheduled Council meetings. After the second public hearing, the budget amendment is voted upon by the City Council. The amendment must be approved by at least three votes in order to be enacted. After approval, the ordinance becomes an attachment to the original budget. Per Section 9.04 D of the Charter of the City of Colleyville, Texas, "At any time during the fiscal year the City Manager may transfer part or all of any unencumbered appropriation balance among programs within a department, division, or office and upon written request by the City Manager, the Council may by ordinance transfer part or all of any unencumbered appropriation balance from one department, office, or agency to another." 19 BUDGETARY BASIS OF ACCOUNTING Budgets of general governmental type funds are prepared on a modified accrual basis. Under the modified accrual basis of accounting, revenues are recognized when they are measurable (the amount of revenue can be determined) and available (collectable within the current period). The following funds are general governmental type funds and their budgets are prepared on that basis: General Fund, Debt Service Fund and Drainage Utility Fund. The budget basis for the Utility Fund, which is the City's sole enterprise fund, is a full accrual basis. Under the full accrual basis of accounting, revenues are recorded when earned and expenses are recorded at the time they are incurred. For example, unbilled charges for water and sewer usage are estimated and recorded. A Comprehensive Annual Financial Report (CAFR) is prepared by the City at the end of a fiscal year. The basis of this report is "generally accepted accounting principles" (GAAP). This report basically replicates the budget presentation, with two exceptions in the Utility Fund. In the Utility Fund budget, principal repayments are classified as expenses and in the CAFR they are classified are reductions of a liability. Also, depreciation expense is not budgeted but the purchases of capital equipment and improvements are budgeted as expenses. These purchases are classified as assets of the fund in the CAFR and depreciation expense is recorded on the purchase. LEGAL DEBT MARGIN Article XI, Section 5 of the State of Texas Constitution states in part: ".... but no tax for any purpose shall ever be lawful for anyone year, which shall exceed two and one-half percent of the taxable property of such city." Article X, Section 3 of the Charter of the City of Colleyville, Texas states: The maximum tax rate shall not exceed $1.50 on the one hundred dollars ($100.00) valuation of the taxable property with the City. The tax rate for Fiscal Year ended September 30,2002 is $.3474 per $100 of assessed valuation at 100% of the market value. The City of Colleyville operates under a Home Rule Charter which adopts the constitutional provision. The tax rate is 23.16% of the legal limit of the City of Colleyville charter provisions. Additionally the tax levy is .0034% of the taxable property of the City (levy of $7,305,680 I taxable property of $2,124,201,207) or 13.9% of the legal limit of the Texas Constitution. 20 ORDINANCE 0-01-1301 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS, APPROVING AND ADOPTING THE ANNUAL BUDGET FOR THE CITY OF COLLEYVILLE, TEXAS, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2001 THROUGH SEPTEMBER 30, 2002, A COPY OF SAME BEING ON FILE IN THE OFFICE OF THE CITY SECRETARY, TO BECOME EFFECTIVE ON OCTOBER 1, 2001. WHEREAS, in compliance with Article 689a-14, Vernon's Texas Civil Statutes, the City Manager did file with the City Secretary a copy of the budget of the proposed expenditures for the fiscal year beginning October 1, 2001, and ending September 30, 2002, such filing being more than thirty (30) days prior to the date on which the City Council makes its tax levy for said fiscal year; and, WHEREAS, notice of public hearings to consider said budget were published in a newspaper of general circulation in the City of Colleyville, Tarrant County, Texas, not more than thirty (30) days nor less than ten (10) days prior to said public hearings; and, WHEREAS, all legal requirements of Article 689a, et seq. Vernon's Texas Civil Statutes, as well as all other pertinent laws have been complied with and fulfilled; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the budget of the proposed expenditures for the fiscal year beginning October 1, 2001, and ending September 30, 2002, which was prepared by the City Manager, a copy of which is on file in the office of the City Secretary, is hereby made a part of this ordinance by reference and is hereby approved and adopted by the City Council of the City of Colleyville, Texas, as the official budget for the fiscal year beginning October 1, 2001, and ending September 30, 2002. Sec. 2. THAT appropriation amounts for the Fiscal Year 2002 budget for the different funds of the City of Colleyville are hereby fixed as follows: General Fund Utility Fund (Water & Wastewater) Debt Service Fund Drainage Utility Fund $11,997,704 $ 7,306,492 $ 2,298,354 $ 599,094 AND IT IS SO ORDERED. The first Reading and Public Hearing being conducted on September 4, 2001. The second Reading and Public Hearing being conducted on September 11, 2001. 21 Ordinance 0-01-1301 Page 2 of 2 PASSED, APPROVED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS, THIS THE //>>7 DAY O~Je.?nJvtJ, 2001 BY THE FOLLOWING VOTE: Joe Hocutt ~ Dana Feldma~ ~ Ginny Tigue ~ ATTEST: 0~~~ Cynthia Singleton, TRMC City Secretary Brad Rice ~ John Orrell ~ ::[~~ Mayor ~~ED 5 TO FORM AND LEGALITY: Ross . Foster City Attorney 22 ORDINANCE 0-01-1302 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS, LEVYING TAXES FOR THE OPERATION OF THE MUNICIPAL GOVERNMENT OF THE CITY OF COLLEYVILLE, TEXAS, FOR THE 2001-2002 FISCAL YEAR; ESTABLISHING THE AD VALOREM TAX RATE OF THIRTY FOUR AND SEVENTY FOUR HUNDREDTHS CENTS ($.3474) PER ONE HUNDRED DOLLARS PROPERTY ASSESSMENT; PROVIDING FOR APPORTIONMENT OF TAXES FOR INTEREST AND SINKING FUND FOR CERTAIN BOND INDEBTEDNESS AND FOR GENERAL OPERATING NEEDS, PROVIDING PENALTIES AND INTEREST FOR THE DELINQUENT TAXES, AND TO BECOME EFFECTIVE ON OCTOBER 1, 2001. WHEREAS, a budget has been adopted by the City Council of the City of Colleyville, Texas, covering the proposed expenditures of the municipal government of the City of Colleyville for the fiscal year beginning October 1, 2001 and ending September 30,2002; and WHEREAS, said budget reflects the needs for revenue to meet the expenses proposed therein; and WHEREAS, the City is required to accumulate an Interest and Sinking Fund for certain outstanding bond indebtedness. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT there is hereby levied an ad valorem tax that shall be collected for the use and support of the municipal government of the City of Colleyville. It shall provide the legally required interest and sinking fund for certain outstanding bond indebtedness during the 2001-2002 fiscal year. Such tax shall be levied upon all property, real, personal or mixed within the corporate limits of Colleyville, Texas, which is subject to taxation. The rate of tax shall be thirty-four and seventy-four hundredths cents ($.3474) on each one hundred dollars ($100.00) property assessment. Said tax levied for and apportioned to the following specific purposes: A. For the General Fund, a tax rate of $.26954 is levied. B. For the Interest and Sinking Fund, a tax rate of $.07786 is levied. 23 Ordinance 0-01-1302 Page 2 of 2 Sec. 2. THAT taxes levied by this ordinance shall be due and payable on the first day of October 2001, and shall become delinquent on the first day of February 2002, if unpaid. Upon taxes becoming delinquent, interest and penalty will be added as required in Section 33.01 of the Texas Property Tax Code, and shall commence on the first day of February 2002. The City of Colleyville is hereby authorized to adopt any and all legal remedies provided by the Texas Property Tax Code for the purpose of collecting delinquent taxes. AND IT IS SO ORDERED. The first Reading and Public Hearing being conducted on September 5, 2001. The second Reading and Public Hearing being conducted on September 11,2001. PASSED, APPROVED AND ADOPTED BY THE CITY COU~CIL. O~ JHE CITY OF COLLEYVILLE, TEXAS, THIS THE // M DAY OF~~, 2001 BY THE FOLLOWING VOTE: Joe Hocutt ~ -e.....- Dana Feldman ~ ~ Ginny Tigue ~ Brad Rice ~e... John Orrell ~e...- A~~~ Cynthia Singleton, TRMC City Secretary APPROVED: DO~~~ Mayor APPROVED AS TO FORM AND LEGALITY: f~ City Attorney 24 Fiscal Year 2001-2002 All Funds Summary ~, CfJ#t 25 FUND STRUCTURE The accounting and budgeting system of the City of Colleyville is organized on a fund basis. A fund may be defined as an accounting entity with a separate set of self balancing accounts which comprise its assets, liabilities, fund balance, revenues and expenditures. The following types of funds are used by the City: GOVERNMENTAL FUNDS are budgeted on a modified accrual basis. Revenues are budgeted when they will be both measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay the liabilities of the current period. Expenditures are budgeted for when the liability is expected to be incurred. GENERAL FUND Accounts for the many operations City such as public safety, public works, community development, parks and general administration. This fund includes all financial resources other than those required to be accounted for in another fund. SPECIAL REVENUE FUND Accounts for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. The Drainage Utility Fund is an example of this type of fund. DEBT SERVICE FUND Accounts for the accumulation of resources for and the payment of, general long term debt principal, interest, and related costs. CAPITAL PROJECT FUND Accounts for financial resources to be used for the acquisition or construction of major capital facilities. PROPRIETARY FUNDS budgeted on a full accrual basis. Under this method revenues are budgeted in the period when earned and expenses are budgeted in the period when they are expected to occur. ENTERPRISE FUNDS Accounts for operations that are financed in a manner similar to private business enterprises where the intent of the governing body is that the costs of providing goods or services be financed or recovered through charges to the user. The Utility Fund is an example of this type of fund. 26 ALL FUNDS SUMMARY ESTIMATE OF FINANCIAL POSITION AT SEPTEMBER 30, 2001 DEBT DRAINAGE GENERAL UTI L1TY SERVICE UTILITY TOTAL FUND FUND FUND FUND ALL FUNDS ESTIMATED UNRESERVED BALANCE $5,712,830 $7,521.756 $760,662 $518,359 $14,513.607 AT OCTOBER 1, 2001 AD VALOREM TAXES $5,665,928 $0 $1,676.021 $0 $7.341,949 FRANCHISE TAXES $1.310,673 $0 $0 $0 $1.310,673 SALES TAXES $1.770.500 $0 $0 $0 $1.770,500 LICENSES AND PERMITS $1.061,335 $0 $0 $0 $1,061,335 FINES $571,250 $0 $0 $0 $571,250 CHARGES FOR SERVICE $589,913 $7,506,060 $0 $627.224 $8.723.197 INTERGOVERNMENTAL $63.814 $0 $0 $0 $63,814 MISCELLANEOUS/INTEREST INCOME $371,400 $400,000 $42,000 $55.000 $868,400 USE OF FUND BALANCE $150.000 $0 $0 $0 $0 INTERFUND TRANSFERS (IN) $443,619 $0 $644,333 $0 $1.087,952 RESOURCES AVAILABLE $17,711,262 $15,427,816 $3,123.016 $1,200.583 $37,462.677 LESS EXPENDITURES: GENERAL MANAGEMENT $1.028,107 $176,943 $0 $0 $1,205.050 FINANCE/COURT $628,644 $184,333 $0 $0 $812.977 ECONOMIC DEVELOPMENT $143,649 $0 $0 $0 $143,649 ENGINEERING/BLDG INSPECTION $961,602 $0 $0 $0 $961,602 COMMUNITY DEVELOPMENT $390,965 $0 $0 $0 $390.965 POLICE $2,876,012 $0 $0 $0 $2,876,012 FIRE $2,722,210 $0 $0 $0 $2,722.210 PARKS/COMMUNITY CENTER $1,744,100 $0 $0 $0 $1.744.100 PUBLIC WORKS:STREETS/DRAINAGE $1.293,915 $0 $0 $302,979 $1,596.894 UTILITY OPERATIONS $0 $5,203.262 $0 $0 $5,203,262 MERIT POOUCOMPENSATION STUDY $208,500 $44.000 $0 $6.000 $258,500 DEBT SERVICE $0 $1,254,335 $2.298,354 $290,115 $3,842,804 INTERFUND TRANSFERS (OUT) $0 $443,619 $0 $0 $443,619 ESTIMATED EXPENDITURES $11,997,704 $7,306,492 $2,298,354 $599,094 $22.201,644 ESTIMATED UNRESERVED BALANCE $5,563,558 $8,121,324 $824.662 $601,489 $15,111,033 AT SEPTEMBER 30, 2002 27 Fiscal Year 2001-2002 Goals/Financial Targets ~, CfJ#t 28 CITY OF COLLEYVILLE FIVE YEAR GOALS . ECONOMIC DEVELOPMENT . DEVELOPMENT STANDARDS . IMPROVING COLLEYVILLE BOULEVARD (STATE HIGHWAY 26) . PARK PLANNING AND DEVELOPMENT (INCLUDING MC PHERSON PARK, PLEASANT RUN PRACTICE SITE, L.D. LOCKETT PROPERTY) . INTERSECTION IMPROVEMENTS . CUSTOMER SERVICE . RAIL TRAN . STREET AND STORM DRAINAGE IMPROVEMENTS . EVALUATION OF CITY-OWNED FACILITIES INCLUDING CURRENT CITY HALL, L.D. LOCKETT PARK, CURRENT POLICE FACILITY . CONTINUE TO IMPROVE SENIOR CITIZEN PROGRAMMING 29 CITY OF COLLEYVILLE FINANCIAL TARGETS GUIDELINE TARGET 2002 PROJECTED DAYS OF GENERAL FUND WORKI NG CAPITAL MINIMUM 90 DAYS 168 DAYS FULL TIME EMPLOYEES PER 1,000 POPULATION 7 EMPLOYEES 7 EMPLOYEES PER CAPITA EXPENDITURES $600 OR LESS $594 PER CAPITA DEBT UNDER $1,000 $611 NOTE: THE CITY'S POLICY IS TO MAINTAIN A MINIMUM OF 90 DAYS OF WORKING CAPITAL IN THE UNRESERVED GENERAL FUND BALANCE 30 Fiscal Year 2001-2002 General Fund Summary Cot!e'1uit!e. com 31 General Fund Revenues Misc.ll ntergovern- mental Charges for 2% Service 5% Fines 5% Licenses & Permits 9% Sales Tax 15% Utility Fund Transfer 4% Ad Valorem Tax 46% Franchise Tax 11% General Fund Expenses Parks/Community Center .~ 15% ~ Compensation Study 2% General / Management _J 9% Community Dev / Economic Dev 4% Finance/Court 5% Public Works 11% Fire 23% / / / ( Eng/Bldg Inspection 8% Police 24% 32 Fiscal Year 2001-2002 Tax Data Cotle'1uitle. com 34 $8,000 $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $0 TAX LEVY $7 .. .. n n .,"" ..... ..... ..... ................................... ..... ..... ........... ............................................'.....'.......... ... .. ;380' ere: kge: II -: , $6 , 027 ;:::::::::::;::::::::::::::::: "',. ........ 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'....,. 1998 1999 2000 2001 2002 35 $0.40 $0.30 $0.20 $0.10 $0.00 Tax Rate per $100 of Assessed Valuation cents / $100 valuation $0.347 $0.347 $0.347 $0.347 $0.347 1998 1999 2000 2001 2002 FY 2001 Area City Tax Rate Comparison $0.70 cents / $100 valuation $0.60 0.5700 $0.50 $0.40 $0.30 $0.20 $0.10 $0.00 Bedford Colleyville Grapevine South lake Keller Euless Hurst NRH 36 AD VALOREM TAX DATA TAXABLE VALUE TAX VALUE 2002 ESTIMATED 2001 ACTUAL Appraised Value Absolute Exemption AG Exemption Over 65 Exemption Veteran Exemption Disability Exemption $2,316,505,776 130,533,080 30,517,282 29,767,374 811,833 675,000 $2,069,836,961 93,391,844 29,696,259 28,326,140 760,339 750,000 TOTAL $2,124,201,207 $1,916,912,379 * New Construction Included $105,409,689 $81,192,924 PROPERTY TAX CALCULATION NET TAXABLE VALUE $2,124,201,207 Proposed Tax Rate X .3474/$100 Tax Levy Collection Rate $7,379,475 X 99.00% NET COLLECTIONS $7,305,680 PROPERTY TAX ALLOCATIONS TOTAL TAX RATE O&M DEBT SERVICE TOTAL LEVY LEVY LEVY $0.3474/$100 $5,651,659 $1,654,021 $7,305,680 @ @ ALLOCATION $0.26954 $0.07786 $0.3474 TAX LEVY AND COLLECTIONS YEAR LEVY COLLECTION FY 01 $6,659,354 $6,592,760 990% FY 00 $6,029,664 $5,961,899 989% FY 99 $5,534,817 $5,479,798 990% FY 98 $5,179,670 $5,138,970 99.2% FY 97 $4,880,079 $4,836,973 991% FY 96 $4,552,737 $4,516,603 99.2% FY 95 $4,003,638 $3,971,484 99.1% 37 CITY OF COLLEYVILLE TOP TEN TAX PAYERS 2001 % OF TOTAL ASSESSED ASSESSED V ALUA TION V ALUA TION ALBERTSONS INC $17,165,553 0.81% TXU ELECTRIC $15,396,923 0.72% COLLEYVILLE PLAZA $6,675,000 0.31% PAUL & SHELlA JOHNSON $4,750,000 0.22% PATSY SMITH $4,349,059 0.20% GREENWAY GLADE PARTNERS LP $4,208,340 0.20% COLLEYVILLE DEVELOPMENT CO $3,995,330 0.19% GOODACRE L TD PARTNERSHIP $3,816,117 0.18% PUL TE HOME CORP OF TEXAS $3,526,240 0.17% SOUTHWESTERN BELL $3,350,980 0.16% TOTAL $67,233,542 3.17% 38 Fiscal Year 2001-2002 General Fund Revenue Projections ~, CfJ#t 39 GENERAL FUND REVENUES BUDGETED FY 2002 ANTICIPATED FY 2001 ACTUAL FY 2000 AD VALOREM TAXES Cu rrent Taxes $ 5,598,928 $ 4,934,645 $ 4,473,516 Delinquent Taxes 34,000 38,000 33,484 Penalty and Interest 33,000 30,000 34,054 AD VALOREM TAXES SUBTOTAL $ 5,665,928 $ 5,002,645 $ 4,541,054 FRANCHISE TAXES $ 1,310,673 $ 1,353,348 $ 1,167,272 SALES TAXES $ 1,770,500 $ 1,726,631 $ 1,716,142 LICENSES AND PERMITS $ 1,061,335 $ 942,460 $ 1,161,363 FINES $ 571,250 $ 559,450 $ 574,768 CHARGES FOR SERVICES $ 589,913 $ 545,275 $ 679,112 INTERGOVERNMENTAL $ 63,814 $ 60,775 $ 57,881 MISCELLANEOUS REVENUES $ 371 ,400 $ 615,370 $ 642,181 USE OF FUND BALANCE $ 150,000 $ 195,000 $ o TRANSFER FROM UTILITY FUND $ 443,619 $ 513,279 $ 447,005 TOTAL GENERAL FUND REVENUES $ 11,998,432 $ 11,514,233 $ 10,986,778 40 FY 99 FY 00 FY 01 FY 01 FY 02 ACTUAL ACTUAL BUDGET RE-ESTIMATE BUDGET GENERAL FUND AD VALOREM TAXES 5101-CURRENT TAXES 3,914.758 4,473,516 4,906,127 4,934,645 5,598,928 5102-DELlNQUENT TAXES 30,467 33,484 31,000 38,000 34,000 5103-PENAL TY & INTEREST 38,433 34,054 30,000 30,000 33.000 _________..h...... ........ ____________________ --00-- _____________n ______ .._.......___________________ n..........______________.__ TOTAL AD VALOREM TAXES 3,983,658 4,541,054 4,967,127 5,002,645 5,665,928 FRANCHISE TAXES 5201-TEXAS UTILITIES 699,145 656.715 665,000 732,015 680,000 5202-TRI-COUNTY ELECTRIC 26,061 27,630 30,393 36,498 32,000 5203-LONE STAR GAS 111,323 105,713 110,000 162,965 165,000 5204-S0UTHWESTERN BELL 139,250 151,162 156,767 149,642 152,635 5205-GTE/VERIZO N/OTH ERS 17,772 23,924 22,895 46,116 47,038 5206-GARBAGE 91,233 85,285 86,009 88,000 92.000 5207-CABLE TV 97,442 116,843 120,798 138,112 142,000 ............----.------...... .......................... ------------------.---.-- -------------------- - ...... ------- TOTAL FRANCHISE TAXES 1,182,226 1,167,272 1,191,861 1,353,348 1,310,673 SALES TAX 5301-1% SALES TAX 5302-MIXED BEVERAGE TAX TOTAL SALES TAX LICENSES & PERMITS 5411-BUILDI NG 5412-PLUMBING 5414-ELECTRICAL 5416-CITY LICENSE 5417-BUILDING PLAN REVIEW FEE 5418-NEW BUSINESS 5419-ANIMAL 5420-SIGN PERMITS 5421-FENCE PERMITS 5423-FIRE PERMIT FEES TOTAL LICENSES & PERMITS FINES 5611 FINES 5612 FINES ALARMS TOTAL FINES 1,664,568 22,543 1,698,089 18,053 1,742,500 28,000 1,791,491 18,400 1,700,000 26,631 1,687,111 1,716.142 1,770,500 1,809,891 1,726,631 574,737 752,514 793,000 575,000 630,000 107,980 148,068 140,712 90,000 108,000 91,970 106,817 98,800 66,200 80,000 35,163 40,588 37,000 37,000 37,000 5,800 101,093 149.000 163,000 194,000 1,155 1,006 1,000 1,000 1,000 2,000 2,031 1,650 1,735 1,810 2,730 3,640 2,500 4,000 4,000 3,430 4,831 3,300 4,000 4,000 425 775 525 525 1,525 _.................. .......___0______.....__..... ............................. ............................_ ..............-.-.-_.._-..... 825.390 1,161,363 1,227,487 942,460 1,061,335 435,131 10,075 571 ,468 3,300 565,000 6,250 465,250 7,550 555,000 4,450 445,206 574,768 571,250 472,800 559,450 41 FY 99 FY 00 FY 01 FY 01 FY 02 ACTUAL ACTUAL BUDGET RE.ESTIMATE BUDGET CHARGES FOR SERVICES 5511.PLANNING AND ZONING 12,876 14,000 13,200 13,000 16,000 5512.PLAT FEE 12,597 16,396 15,750 16,000 16,000 5514.BOARD OF ADJUSTMENT 1,625 2,125 1,250 1,250 1,250 5711.SALE OF MATERIAL 3,189 3.636 3,000 3,000 2,000 5712.WEED MOWING 9,835 635 7,500 1,500 3,000 5715.SITE PLAN REVIEW 3,000 3,641 3,000 3,000 3,000 5718.ANIMAL IMPOUNDMENT FEE 3,422 3,165 3,550 3,250 3,650 5721.AMBULANCE 62,520 77,450 65,000 65,000 67,938 5722.RECREATION PROGRAM 40,234 137,891 120,600 109,000 130,450 5730.LANDSCAPING 2,000 3,250 2,000 2,000 2,000 5811.ENGINEERING & INSPECTION 106,394 137,027 85,000 105,000 95,000 5812.CHGS & REIMBURSEMENTS 16,328 19,408 12,000 12,000 13,000 5845.LOT DRAINAGE INSP FEE 25,125 32,375 32,500 20,000 28,125 5855.FIELD USE CHARGE 23,787 21,815 24,000 18,385 21,000 5873.COMMUNITY CENTER 141,137 185,168 176,600 157,000 170,000 5874.NON.RESIDENT FEE 15,585 21,130 17,810 15,890 17,500 .....-...................... ............................ --..--- . ---............ .---.................. ...-............ TOTAL CHARGES FOR SERVICE 479,654 679,112 582,760 545,275 589,913 INTERGOVERNMENTAL REVENUE 5828.DARE OFFICER REIMB 55,125 57,881 60.775 60,775 63,814 TOTAL INTERGOVERNMENTAL REVENUE 55,125 57,881 60,775 60,775 63,814 MISCELLANEOUS REVENUE 5714.SALE OF SURPLUS PROPERTY 27,595 0 10,000 8,870 10,000 5716.INTEREST INCOME 239,461 376.656 330,000 355,550 255,000 5719.MISCELLANEOUS 45,122 16,337 14,500 15,000 15,500 5832.ANTENNA LEASE 45,412 47,188 63,250 64,510 68,400 5866.CELEBRATE CV CONT 0 7,000 20,000 21 ,440 22,500 5990.MURRAY CONSTR SETTLEMENT 0 195,000 150,000 150,000 0 5991.MURRAY CONST FUND BAL 0 0 195,000 195,000 0 5790.USE OF FUND BALANCE 0 0 0 0 150,000 ............................ ................. ................-..--....... TOTAL MISC REVENUE 357,590 642,181 782,750 810,370 521,400 TRANSFERS IN 5872.T.FER FROM UTILITY FD 417,784 447,005 418,458 513,279 443,619 TOTAL TRANSFERS IN 417,784 447,005 418,458 513,279 443,619 TOTAL GENERAL FUND REVENUES 9,433,744 10,986,778 11,513,909 11,514,233 11 ,998,432 42 GENERAL FUND REVENUE ESTIMATES AD VALOREM TAXES The projected assessed value for the year is $2,124,301,207 and current year taxes are budgeted to be collected at a 99% collection rate. This estimate was derived using the July 25th certified valuation from Tarrant Appraisal District (TAD) (10.82% increase from FY 2001 current valuation of $1,916,912,379) and the TIF value exclusion of $36,500,000. The tax rate of $.3474 is allocated $.26954 to O&M (General Fund) and $ .07786 to debt (Debt Service Fund). For the past six years, current year tax collections have been approximately 99% of the tax roll, so a 99% collection rate is estimated. FRANCHISE TAXES The franchise fees were estimated based upon estimated revenue increases and discussion with franchise holders. TXU Electric Company is estimating their franchise payment to the City to be $680,000, a slight increase from the prior year due to growth. TXU Gas projects their payment to be $165,000. Due to recent legislation by the Public Utilities Commission setting the franchise fee for the City there is only a slight increase projected for Southwestern Bell and GTE franchise fees. Also, there is an increase in AT&T Cable franchise fees, due to residential growth. 43 TAX ROLL COLLECTIONS FY 1999 - 2002 120.0% . ------ '00.0% I 99.0% 98.9% 99.0% 100.0% 80.0% 60.0% 40.0% 20.0% 0.0% 1999 2000 2001 2002 MAJOR FRANCHISE TAX REVENUES FY 1999 - 2002 $800,000 $600,000 $400,000 . $200,000 $0 I i -- -------_._--~_.._.._~ I --I ..~-----_.- _.._~ ....,... ~1Il1'!'I". ~ tIl tIl ro .~ x:!:: (1)= r-5 .... ro en en (I) ro ce> o ..J ID :0 III () r- ~ ~ c 2llJ tIlr- IDe> 3:-- .r:;.= ..... ID gee CJ) 01999 1lilI2000 1lIIl2001 .2002 SALES TAX Total sales tax revenue is estimated to be 2.5% greater than the amount projected for FY 2001. This projection is based upon anticipated increases from the opening of the Village at Colleyville and Colleyville Town Center in late FY 2002. As of June 2001, sales tax collections for FY 2001 are 2 % less than the amount received as of June 2000. LICENSES AND PERMITS The revenues for licenses and permits are based upon 225 residential permits being issued and those dwellings averaging 4,000 square feet in size. This is an increase of 36 permits from the FY 2001 re-estimate of 191 permits. Building activity is projected to remain brisk due to activity in the Monterra, Sapphire Enclave, and Westmont neighborhoods. FINES Revenue from citations is projected to be $571,250 for FY 2002 due to a slightly greater number of citations being written, many of the defendants requesting deferred adjudication (probation) instead of defensive driving or appealing the citation to Tarrant County. Also, the use of a collection agency to collect unpaid warrants has provided additional revenue. 44 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 ANNUAL SALES TAX REVENUES FY 1999 - 2002 o 1999 02000 11I2001 .2002 RESIDENTIAL BUILDING PERMITS ISSUED FY 1999 - 2002 300 ~-- 250 ---- 194- 200 150 100 50 o --- 12,000 r I 10,000 II 8,000 6,000 ' 246 01999 llll2000 .2002 1IIIl2oo1 NUMBER OF CITATIONS/APPEALS FY 1999 - 2002 ~] I i 4,000 157 132- 2,000 o CITATIONS WRITTEN CITATIONS APPEALED o 1999 rill] 2000 11I2001 .2002 CHARGES FOR SERVICE The increase in revenues in this category is attributable to a projected revenue increase from recreation programs due to success of the Science Adventures camp and various sports camps in the summer of 2001 which will be offered again in FY 2002. The majority of other revenues are projected to remain level in FY 2002. INTERGOVERNMENT AL The amount budgeted is $63,814 in funding from the Grapevine-Colleyville I ndependent School District for a DARE program officer at the two middle schools. MISCELLANEOUS Interest income for the fund IS estimated to be $255,000. This is based upon the average projected cash balance for the General Fund of approximately $6,375,000 and an anticipated investment rate of 4%. TRANSFERS IN The transfer from the Utility Fund is projected to be $431,119, which is comprised of a Franchise Tax and Operating Transfer of 6% of the prior year's gross revenues (estimated to be $7,165,600) 45 CHARGES FOR SERVICE/ INTERGOVERNMENTAL FY1999 - 2002 $700,000 T----- $600,000 -L---_ $500,000 ~- $400,000 ' $300,000 $200,000 -1- $100,000 _ $0 J - .~ -nn--.-l Intergovernrrental Charges for Service 01999 lJj]2000 112001 .2002 MISCEllANEOUS/TRANSFERS-IN FY1999 - 2002 $1,000,000 $800,000 $600,000 $400,000- $200,000 $0 Miscellaneous Transfers-In o 1999 m 2000 112001 .2002 Fiscal Year 2001-2002 City Manager Cotleljuitle. com 46 City Manager's Office Mission The City Manager's Office provides leadership and direction for City departments in the implementation of the City Council's goals, directives, policies, resolutions, and ordinances. The City Manager's Office works closely with the City Council and its appointed boards, commissions, and committees to uphold the current ordinances, resolutions, and policies in the City and to develop, analyze, and implement legislation and policies. Goal The City Manager's Office will lead the city government organization in the implementation of the City Council's priorities and the enforcement of City ordinances. 2000-2001 Accomplishments Council Priorities )0- Promoted commercial development )0- Developed improvements to commercial design regulations in SH26 corridor )0- Developed plan for guiding commercial development in Precinct Line corridor )0- Managed the design of a new City Hall )0- Managed the design of a new Colleyville Public Library )0- Managed design of improvements to State Highway 26 (Colleyville Boulevard) )0- Established City of Colleyville local government as "Employer of Choice" by improving employee compensation and working conditions )0- Promoted business and economic development activity of the Tax Increment Financing (TIF) District 41 2000-2001 Accomplishments. continued '? Completed construction of improvements to Hall-Johnson Road and Bluebonnet Drive Human Resources '? Worked with Benefits Committee to add another 457 plan option '? Completed study of Retiree Health Benefits '? Implemented the updated City of Colleyville Compensation Plan '? Proposed, planned and conducted team building experiences for the Management Team '? Completed training initiatives - sexual harassment, computer presentation skills, etc. Parks - '? Completed design and began construction of Cottonbelt Trail, Phase I '? Completed design and began construction of Kimzey Park '? Managed the design and restoration of Sparger Park Trail '? Improved programs for senior citizens T elecomm u n ication/F ranch ise '? Managed telecommunications, utility and cable franchises '? Managed Trinity Waste System franchise Public Safety '? Completed design and managed construction of the new Justice Center 48 2000-2001 Accomplishments, continued Finance ~ Developed a recommended FY2002 budget ~ Developed programs for citizen fee payments on-line and by credit card I nformation Tech noloQV ~ Initiated and implemented efforts to provide for paperless City Council packets, including access to the public via the Internet ~ Established and implemented Citywide records management program for electronic imaging of permanent City records ~ Planned computer network integration of additional City facilities ~ Developed enhancements to the City's Web site Transportation ~ Designed improvements to State Highway 26 (Colleyville Boulevard) ~ Developed plan for improving intersections in northwest Colleyville and on Cheek-Sparger Road ~ Completed construction of improvements to Hall-Johnson Road and Bluebonnet Drive ~ Completed plans; acquired rights-of-way and initiate construction of Church Street realignment ~ Completed construction of John McCain/SH 26, Pleasant Run Road/SH 26, and Glade RoadNillage Park intersection improvements 2001-2002 Obiectives Council Priorities ~ Promote economic development 49 2001-2002 Obiectives. continued ~ Enhance development standards through ordinances, subdivision rules, regulations and other regulatory codes ~ Plan and develop parkland to create the greatest benefit to our citizens ~ Prioritize and construct intersection improvements ~ Monitor and participate with TXDOT in the design of Highway 26 and communicate with merchants affected by the construction ~ Continue to promote and enhance customer service ~ Research future Railtran opportunities ~ Prioritize and construct street and storm drainage improvements ~ Evaluate city-owned facilities, including City Hall, L.D. Lockett Park, current Police facility, e.g. ~ Continue to improve senior programs Human Resources ~ Conduct training initiative - Cultural Diversity ~ Perform legal review of Personnel Procedures Manual with updates ~ Bid Health Benefits ~ Continue to work with Vital Link Program ~ Continue to plan and conduct team building experiences for the Management Team ~ Manage the City of Colleyville Compensation Plan Parks ~ Develop travel experiences to seniors in order to provide enriching opportunities 2001-2002 Obiectives. continued 50 ? Provide quarterly special events for seniors that provide opportunities for social interaction and quality leisure time. ? Manage construction of Cottonbelt Trail Phase 1 ? Manage design of Cottonbelt Trail Phase 2 ? Manage construction of Pleasant Run practice site improvements ? Manage design and construction of Bransford Park (Webb House Restoration) T elecommun ication/F ranch ise ? Manage telecommunications, utility and cable franchises ? Manage Trinity Waste System franchise ? Coordinate and manage electric deregulation for city facilities Public Safety ? Manage construction of Colleyville Justice Center Finance ? Develop a recommended FY2003 budget ? Prepare fixed asset records for GASB 34 implementation Information Technoloqy ? Enhance the City's technological infrastructure ? Administer network security Transportation ? Continue design on State Highway 26 with TxDOT and secure additional funding 2001-2002 Obiectives. continued 51 ~ Complete construction of DART railroad crossings ~ Complete construction of John McCain Road at SH 26 realignment 52 City Manager's Office Service Deliverv Measures FYOO FY 01 FY02 Actual Budgeted Budgeted Citizen contacts 2,200 2,600 2,600 Council agendas prepared 24 24 24 Press releases prepared 20 24 City Manager packets prepared 62 62 62 Information/issue mailings 11 12 12 Meetings attended 150 190 200 Boards/commissions staffed 2 6 10 Council newsletter 4 4 % citizen calls responded to w/in 8 business hours or less 95% 98% 98% Personnel Summarv FYOO FY01 FY02 Actual Budgeted Budgeted City Manager 1 1 1 Assistant City Manager 1 1 1 Human Resources Manager 1 1 1 Administrative Assistant 0 0 1 Executive Secretary 1 1 1 Total full-time 4 4 5 Intern(s) part-time 3 3 1 Total part-time 3 3 1 53 City Manager's Office Account 001-11 General Fund BudQet Summary FYOO FY01 FY02 Actual Budgeted Budgeted Personnel $369,746 $458,132 $456,364 Contractual 94,780 95,540 96,448 Supplies 8,939 9,949 1 0,381 Capital 90,280 359 0 Total $563,744 $563,980 $563,192 Budget Summary Fiscal Year 2002 Supplies 1.84% Contractual 17.13% Personnel 81.03% Capital Expenditure Summary No capital expenditures 54 Fiscal Year 2001-2002 Economic Development Co!!eflui!!e. com 55 Economic Development Mission The Economic Development Department is charged with maximizing the City's sales tax revenues. In keeping with this overall mission, the City has implemented a three-point strategy in order to accomplish this important revenue-generating task: 1. To identify and assist retail developers to commit, invest, and build new high-quality municipal sales tax generating projects in Colleyville, 2. To assist our present landowners in the sale and development of potential retail sites to their highest and best use, and 3. To recruit new and retain existing Colleyville retailers, restaurants, and sales tax generating businesses that our citizens and visitors desire and will support. Economic Development also offers assistance to existing City businesses wishing to grow and be more competitive and successful in Northeast Tarrant County. Additionally, Economic Development assists in the City's efforts to project a professional and "business-friendly" image. In order to facilitate these targeted objectives, Economic Development works closely with City staff, the City Council, Planning and Zoning, citizen policy and advisory boards, the Chamber of Commerce, local landowners, commercial real estate professionals and business representatives, the general public, and the news media. Goals The Economic Development Department endeavors to: 1. Establish the City of Colleyville as a destination of choice for high-quality sales tax generating developments, retailers, restaurants, and businesses, 2. Create a "Great Place" for Colleyville citizens and visitors to experience a enhanced lifestyle, and 3. Decrease Colleyville's dependence on its residential tax base. 56 2000-2001 Accomplishments ~ Served as economic development advisor to the City Development Review Committee ~ Served as economic development and architectural advisor to City commercial projects including the remodeling of Colleyville Town Square ~ Served as economic development advisor to the Colleyville Boulevard Tax Increment Financing District ~ Served as TIF advisor, economic development advisor, and retail advisor to the "Village at Colleyville" project - currently projected to build approximately 90,000 square feet of new retail, restaurant, office, and residential units in 2001 ~ Served as economic development advisor to City Staff for the new City Hall and Library projects ~ Served as economic development advisor to the Colleyville city staff's web page design committee ~ Represented Colleyville Economic Development at the Colleyville Area Chamber of Commerce Expo, several International Council of Shopping Centers Conventions/Conferences, the Texas Restaurant Association's Southwest Restaurant Expo, and other trade conventions ~ Distributed marketing brochures for general Colleyville trade area including Precinct Line Road sites and the proposed Downtown Colleyville core area ~ Served as City economic development liaison to the Colleyville Blvd. Design Task Force, Vision 2010 Committee, and the Colleyville Area Chamber of Commerce ~ Served as City economic development liaison for the development of the Smith property (Town Center Colleyville) ~ Assisted in the recruitment of new retailers, restaurants and businesses for The Village and Town Center Colleyville projects ~ Assisted various new Colleyville businesses in their site selection and/or City zoning/permitting processes including Miguelito's Mexican Restaurant, Grandy's, and Colleyville Flower Market ~ Served as Economic Development advisor to Celebrate Colleyville committee in annual event planning 57 2001-2002 Obiectives ~ Continue to recruit developers with the potential for developing high-quality retail shopping centers ~ Recruit sales tax generating retailers and businesses for Colleyville commercial sites and buildings ~ Facilitate the successful development of Town Center Colleyville and The Village at Colleyville projects ~ Assist Colleyville landowners in their efforts to accomplish the above objectives ~ Create a public/private plaza as a Colleyville destination and gathering place for Colleyville citizens and guests ~ Assist Colleyville Blvd. businesses and landowners as they are affected by the widening of S.H. 26 ~ Target increased economic development efforts on Colleyville sites on S.H. 121 and Precinct Line Road 58 Service Delivery Measures New commercial permits Commercial remodel permits City general fund sales tax revenues Personnel Summary Economic Development Manager Total full-time Economic Development FYOO Actual $1,698,089 FYOO Actual 59 11 28 1 1 FY 01 Budgeted $1,791,491 FY01 Budgeted 20 15 FY02 Budgeted $1,742,500 FY02 Budgeted 1 1 20 20 1 1 Economic Development Account 001-13 General Fund Budaet Summary FYOO FY 01 FY02 Actual Budgeted Budgeted Personnel $102,093 $101,697 $110,050 Contractual 26,020 28,026 28,588 Supplies 3,316 5,571 5,011 Capital 8,747 0 0 Total $140, 1 77 $135,294 $143,649 Budget Summary Fiscal Year 2002 Contractual 20% Capital 0% Personnel 77% Capital Expenditure Summary No capital expenditures 60 Fiscal Year 2001-2002 Building Inspection Cot!e'juit!e. com 61 Building Inspection Mission The Building Inspection Department will maintain the tranquility and the quality of life for the residents of Colleyville by enforcing the ordinances and building codes in a professional and timely manner. Goal The Building Inspection Department will provide effective communication of building permit and inspection requirements with the intention of protecting lives and property and ensuring quality construction of buildings. The Building Inspection Department will also collect the fees related to City ordinances and building codes. 2000-2001 Accomplishments .,. Contracted with a private sector firm for plan reviews and on-site inspections of construction projects in The Village at Colleyville .,. Developed a checklist for permit applications .,. Prepared a "Building Inspection Manual" that standardizes on-site inspections for construction projects .,. Developed a checklist for building inspection, electrical, plumbing, HVAC, framing, pool inspections and commercial building finals .,. Issued an estimated 210 new residential building permits .,. Assisted homeowners with information concerning remodeling projects and repairs .,. Implemented the "One Stop Shopping" concept for plan reviews .,. Completed 90% of all building plan reviews within five (5) working days .,. Expanded the new system of building permit application forms to include electrical, mechanical and plumbing permits 62 2001-2002 Obiectives ~ Respond to 95% of all telephone requests for an inspection within 24 hours ~ Respond to all telephone requests for information within 8 business hours of receiving a call ~ Continue customer satisfaction surveys ~ Process 90% of all building permits within 3 working days ~ Review the building permit system and develop a plan for more effective utilization of computer systems ~ Establish an on-site inspection program for The Village at Colleyville project ~ Implement new roadway impact fees with other fee schedules ~ Work with SH 26 Corridor Commercial Development Standards Task Force to review development regulations within the SH 26 corridor ~ Assist in the development of the Town Center project 63 Building Inspection Service Delivery Measures FYOO FY 01 FY02 Actual Budgeted Budgeted New residential permits 246 240 220 Residential remodel permits 58 56 55 Commercial permits 39 35 40 Inspections 8,000 9,000 9,000 Re-inspections 80 300 100 Code violations investigated 800 700 800 Citizen contacts (estimated) 1,600 1,600 1,600 Personnel Summary FYOO FY 01 FY02 Actual Budgeted Budgeted Building Inspection Supervisor 0 1 1 Building Inspector 2 1 1 Code Enforcement Officer 1 1 1 Building Permit Clerk 2 2 2 Total full-time 5 5 5 64 Building Inspection Account 001-12 General Fund BudQet Summary FYOO FY01 FY02 Actual Budgeted Budgeted Personnel $208,556 $244,952 $249,897 Contractual 40 ,080 36,069 58,389 Supplies 10,297 6,720 6,755 Capital 5,443 0 0 Total $264,376 $287,741 $315,041 Budget Summary Fiscal Year 2002 Supplies 2% Contractual 19% Personnel 79% Capital Expenditure Summary No capital expenditures 65 Fiscal Year 2001-2002 City Secretary Cot!efjuit!e. com 66 City Secretary/Records Manager City Council Mission The City Secretary's Office provides fair and legal elections, accurate meeting minutes, quality ordinances and resolutions, and positive customer service to citizens, the City Council, and staff. Goal The City Secretary's Office will maintain official documents and records, facilitate the distribution of public information, provide assistance to the City Council, and maintain a professional atmosphere for the City. 2000 - 2001 Accomplishments ~ Completed Municipal Clerk's Certification Program (Texas Municipal Clerk's Certification Program) ~ Administered May 2001 General Election ~ Handled Open Records Act requests for citizens and staff in a timely manner ~ Maintained accurate records of current boards, commissions, and committee members' terms of office; informed the City Council of future vacancies to promote timely appointments ~ Maintained current records, ordinances, resolutions, vital statistics, and the City Codes ~ Assisted in research of current pricing and technology in preparation for purchase of an optical imaging system for City records ~ Researched and compiled information in preparation for creating Records Manager position ~ Purchased, installed, and began using LaserFiche optical imaging system for storage and retrieval of city records 67 2000 - 2001 Accomplishments. continued ~ Scanned all City ordinances (1956-2001), resolutions (1969-2001), and City Council minutes (1961-2001) ~ Entered into an agreement with Tarrant County for records destruction service ~ Handled day-to-day workload including overseeing continuation of ongoing records management ~ Created and produced City Council Candidate packet ~ Conducted City Council Candidate informational session ~ Maintained a working relationship with the Colleyville Area Chamber of Commerce ~ Worked with the Executive Secretary to produce and frame official proclamations efficiently with archivable quality ~ Maintained a positive and professional image of the City Secretary's office for citizens, office holders, and other staff members 2001-2002 Obiectives ~ Conduct elections as needed ~ Handle Open Records Act requests for citizens and staff in a timely manner ~ Design and implement tracking system for boards, commissions, and committees; provide City Council status of current members, terms and future vacancies to promote timely appointments ~ Maintain current records, ordinances, resolutions, City Codes, and vital statistics ~ Transfer Vital Statistic records and duties to Tarrant County ~ Update and refine procedures for storage and retrieval of documents at Safesite, Inc. ~ Purchase, install, and begin using a dedicated server for the document imaging system ~ Place minutes, resolutions and ordinances on city website 68 City Secretary/City Council Service Deliverv Measures FYOO FY01 FY02 Actual Budgeted Budgeted Elections 1 1 1 Ordinances processed 63 75 80 Resolutions processed 154 200 225 Council meeting minutes 24 24 24 Citizen requests - written 180 170 195 Citizen requests - telephone 950 1,000 1,050 Birth/death records 30 30 0 Records scanned 0 5,000 5,000 Records destroyed (boxes) 0 50 50 Personnel Summary FYOO FY 01 FY02 Actual Budgeted Budgeted City Secretary 1 1 1 Records Manager 0 1 1 Total full-time 1 2 2 69 City Secretary/City Council Account 001-14 General Fund Budaet Summary FYOO FY 01 FY02 Actual Budgeted Budgeted Personnel $63,916 $107,122 $113,978 Contractual 126,950 169,686 145,673 Supplies 8,325 9,182 10,172 Capital 21,872 27 AOO 0 Total $221,063 $313,390 $269,823 Budget Summary Fiscal Year 2002 Contractua 54% Capital 0% Personnel 42% Capital Expenditure Summary No capital expenditures 70 Fiscal Year 2001-2002 Finance Lotte'juitte. com 71 Finance Mission The Finance Department provides prudent financial management of resources, revenues, and expenditures to the City of Colleyville. Goal The Finance Department will provide all City departments and other users with accurate and timely financial information; maximize the resources of the City of Colleyville through financial investments; and coordinate the risk management program and all financial transactions. 2000-2001 Accomplishments ~ Completed bid on ambulance lease at an interest rate of 4.25% ~ Successfully converted General Ledger, Accounts Payable, and Cash Receipts software to Windows software ~ Increased usage of direct deposit for payroll checks by 7% ~ Completed an inventory of the City's equipment ~ Received a rating of A+ from Standard and Poor's on Municipal Drainage Utility bonds ~ Refunded 1992-1996 General Obligation Bonds at a net present value savings of $358,000 2001-2002 Obiectives ~ Continue to pursue cost saving purchasing opportunities with Tarrant County, State of Texas General Services Commission, and other government entities ~ Increase usage of direct deposit for payroll checks by 5% 72 2001-2002 Obiectives. continued ~ Continue to pursue cost savings opportunities through research, contracting, and competitive bidding ~ Update the City's investment policy and submit it to the Municipal Treasuries Association ~ Continue to maintain AA bond ratings on General Obligation bonds ~ Rebid bank depository contract ~ Analyze solid waste franchise agreement ~ Prepare fixed asset records for GASB 34 implementation ~ Convert financial records to full accrual basis for GASB 34 implementation 73 Finance Service Delivery Measures FYOO FY 01 FY02 Actual Budgeted Budgeted General obligation bond rating AA AA AA Investment portfolio (in millions) $28 $28 $32 Audit adjustments 7 6 6 Request for proposals/bids 15 15 10 Purchase orders processed 193 250 250 Disbursement vouchers processed 12,622 11,500 12,960 Accounts payable checks 7,012 6,250 7,200 Cost reduction projects implemented 21 21 10 Ad Valorem tax collection rate 99% 99% 99% Personnel Summary FYOO FY01 FY02 Actual Budgeted Budgeted Finance Director 1 1 1 Assistant to the Finance Director 1 1 1 Financial Analyst 1 1 1 Accounting Clerk 1 1 1 Administrative Clerk 2 2 1 Total full-time 6 6 5 74 Finance Account 001-15 General Fund BudQet Summary FYOO FY 01 FY02 Actual Budgeted Budgeted Personnel $292,767 $306,692 $330,094 Contractual 106,938 130,293 134,890 Supplies 10,464 14,424 14,583 Capital 1,166 0 0 Total $411,335 $451 ,409 $479,567 Budget Summary Fiscal Year 2002 Contractual 28% Capital 0% Capital Expenditure Summary No capital expenditures 75 Fiscal Year 2001-2002 Legal Lot!efjuit!e.com 76 Legal Account 001-16 General Fund Budaet Summary FYOO FY 01 FY02 Actual Budgeted Budgeted Personnel $0 $0 $0 Contractual 99,385 80,000 80,000 Supplies 0 0 0 Capital 0 0 0 Total $99,385 $80,000 $80,000 Capital Expenditures No capital expenditures 11 Fiscal Year 2001-2002 Engineering Cot!elj(Jit!e. com 18 Engineering Mission The Engineering Department provides excellence in the guidance and direction of all planning, design, and construction of capital and development projects in the City of Colleyville, while maintaining a commitment to professionalism and cost effective customer service. Goal The Engineering Department will ensure that all bond projects are managed and delivered to the citizens in a timely manner, review and oversee all development proposals, implement all ordinances and resolutions related to construction and development, and insure that Colleyville is delivered sound and complete projects. 2000-2001 Accomplishments ~ Completed and implemented Standard Construction Details Notebook ~ Assisted the Community Development Department in rewriting the City's Subdivision Ordinance ~ Completed Project 'C' Wastewater Improvements ~ Completed design, acquisition of easements, and construction for Project "C" Phase II Wastewater Collection System Improvements ~ Completed construction of Hall-Johnson Road and Bluebonnet Drive (Project came in under budget) ~ Began design of City Hall / Library ~ Started construction on the Justice Center ~ Completed Pleasant Run Creek Drainage Study ~ Designed and constructed 2000 Water System Improvements ~ Constructed Main Street Temporary Signal at Hwy 26 79 2000-2001 Accomplishments. continued ~ Completed Meadow Creek West Drainage Study ~ Conducted traffic studies at various intersections throughout Colleyville ~ Colleyville Boulevard I Glade Road I Pleasant Run Intersection Improvements: under construction, Partnering with TxDOT during construction ~ Completed design of DART Railroad Crossings ~ Completed design of John McCain Road at SH 26 Realignment ~ Completed construction of Cheek-Sparger and Brown Trail Intersection Improvements ~ Completed construction of Bransford Road at L.D. Lockett Realignment ~ Completed design and construction of 4000 LF of Sidewalks ~ Started design of Pleasant Run Park Masterplan ~ Completed construction of Kimzey Park ~ Started design and Masterplan of Bransford Park ~ Completed Cotton Belt Trail Plans ~ Started design of utility relocations along Hwy 26 ~ Resolved drainage complaints utilizing MDUS funds ~ Assisted with the preparation of a Capital Improvements Plan and Capital Budget for drainage projects ~ Residential subdivision projects: Madison Place Addition, Timarron Phase III, Remington Park Phase III, Tangle wood, The Village of Colleyville, Riverwalk, The Bridges at Riverwalk, Saphire Enclave, and Clairemont ~ Commercial and institutional development: Town Center, Albertson's, Colleyville Square Phase III, Atlantic Oil and Gas Texaco, The Village of Colleyville, Winding Creek, Child Time, Gateway Dental, Quik Industries, Gateway Court, Barbara Gordon Montessori School, Mills Plaza, Whigham Addition, Miller Company Offices and Gober Dental 80 2001-2002 Obiectives ~ Begin construction of City Hall and related infrastructure ~ Begin construction of Library and related infrastructure ~ Complete construction of the Justice Center and related infrastructure ~ Complete design and construction of water improvements throughout the City replacing two-inch mains ~ Continue design on State Highway 26 with TxDOT and secure additional funding ~ Start construction on utility relocations along Hwy 26 ~ Complete construction of DART railroad crossings ~ Design intersection improvements for northern Colleyville ~ Complete construction of John McCain Road at SH 26 realignment ~ Continue to expand program of Geographic Information Services (G.I.S.) in Engineering ~ Design a training program for all employees of the Engineering Department ~ Review and oversee all commercial and residential development projects ~ Conduct in depth water model for future planning ~ Design and construct Oak Knoll Low Water Crossing ~ Design and construct Jewel Estates Drainage Improvements ~ Construct John McCain Road at Hwy 26 ~ Complete design of Bransford Park ~ Complete restudy and submit Letter of Map Revision (LOMR) to Federal Emergency Management Agency for Little Bear Creek ~ Complete drainage study of Chelsea Creek ~ Design replacement of two-inch water lines ~ Complete construction on Cotton Belt Trail 81 Engineering Service Deliverv Measures FYOO FY01 FY02 Actual Budgeted Budgeted Capital projects managed 15 18 18 Development cases reviewed 95 80 80 Average plan review time (days) 31 20 20 Construction plans, site plans and drainage studies reviewed 43 40 38 Active drainage complaints 120 75 70 City projects under design 16 18 16 City projects under construction 10 15 16 Personnel Summary FYOO FY01 FY02 Actual Budgeted Budgeted Public Services Director 1 1 1 Projects Manager 1 1 1 Engineer 2 2 2 Engineering Technician, Right-of-Way 1 1 1 Project Inspector 1 1 1 Office Assistant 1 1 1 Total full-time 7 7 7 82 Engineering Account 001-18 General Fund Budaet Summary FYOO FY 01 FY02 Actual Budgeted Budgeted Personnel $454,113 $499,576 $513,139 Contractual 118,641 127,798 124,891 Supplies 8,693 9,085 8,531 Capital 23,281 7,584 0 Total $604,728 $644,043 $646,561 Budget Summary Fiscal Year 2002 Supplies 1.3% Capital 0.0% Contractual 19.3% Personnel 79.4% Capital Expenditure Summary No capital expenditures 83 Fiscal Year 2001-2002 Community Development Co!!efiui!!e.com 84 Community Development Mission Provide information to the public through varied media, including the Internet. The Community Development Department assists the public, business owners, and developers regarding City codes and policies. The Department also advises the City Manager's Office, the City Council, and all appropriate boards and commissions on matters affecting the growth and development of the city; coordinates development- related matters with other City departments; and supervises the enforcement of all policies and ordinances assigned to the Department. Goal The Community Development Department strives to enrich and preserve Colleyville's quality of life by guiding its physical and economic development. In particular, the Department aims to: 1. Encourage and manage commercial and residential growth that is consistent with City goals, resources, infrastructure and services, 2. Ensure a straightforward development review process that is impartial, professional, timely, and supportive of adopted City goals, and 3. Provide accurate and relevant information needed to guide the decision- making of the public and private sectors 2000-2001 Accomplishments )0> Converted the Zoning Map / Atlas to a GIS format )0> Planned, scheduled, and conducted a formal training workshop for the Planning and Zoning Commission '" Updated the training man~al for the Planning and Zoning Commission )0> Completed a customer service counter with a plat rack )0> Completed preparation of the Land Development Code )0> Revised water, sewer, and roadway impact fee schedules )0> Prepared a "big box" ordinance to control/influence the design of proposed large retail facilities 85 1....... 2000-2001 Accomplishments. continued ~ Revised and updated application forms for the Zoning Board of Adjustment ~ Revised and updated application forms for the Planning and Zoning Commission ~ Created a new easement encroachment application ~ Completed a comprehensive workbook for use by the Sidewalk Task Force members 2001-2002 Community Development Obiectives ~ Prepare a developer's guide ~ Review and update the Colleyville sign regulations ~ Review and update the Colleyville zoning regulations ~ Review tree preservation and landscape ordinances ~ Prepare a comprehensive proposed Trail System map for use by the staff and the Sidewalk and Trail Committee ~ Complete and implement the Highway 26 / Colleyville Blvd. design standards 86 Community Development Service Delivery Measures FYOO FY 01 FY02 Actual Budgeted Budgeted Subdivision plats 55 45 38 Site plan reviews 12 15 10 Zoning cases 44 38 32 Zoning Board of Adjustment cases 14 8 10 Sign Board of Appeals cases 5 8 3 Personnel Summary FYOO FY 01 FY02 Actual Budgeted Budgeted Community Development Manager 1 1 1 Senior Planner 1 1 1 Planning and Zoning Assistant 1 1 1 Administrative Clerk 1 1 1 Development Coordinator 1 1 1 Total full-time 5 5 5 81 Community Development Account 001-19 General Fund BudQet Summary FYOO FY 01 FY02 Actual Budgeted Budgeted Personnel $281,316 $290,714 $329,066 Contractual 58,163 65,595 54,535 Supplies 10,094 8,589 7,364 Capital 10,727 0 0 Total $360,300 $364,898 $390,965 Budget Summary Fiscal Year 2002 Supplies 2% Contractual 14% Capital 0% Personnel 84% Capital Expenditures Summary No capital expenditures 88 Fiscal Year 2001-2002 Fire Cot!efjvit!e.com 89 Fire Department Mission The Colleyville Fire Department delivers valuable life-saving services; protection of property and code enforcement while treating all individuals with dignity and respect. Goal The Colleyville Fire Department will provide quality fire suppression, emergency medical services, fire prevention activities and education, emergency management and administration of the department. 2000-2001 Accomplishments ~ Maintained an average response time to emergency calls of five minutes or less from the time the Fire Department received the alarm ~ Emphasized fire and safety prevention through inspections, pre-fire planning, public education, and investigation of fire causes ~ Increased all levels of personnel proficiency through training and continuing education ~ Generated, coordinated, and completed an Emergency Management Exercise ~ Updated the Emergency Management Plan, utilizing an all-hazards approach to comprehensive emergency management ~ Completed pre-fire plans for over 70 commercial occupancies to improve safety in firefighting operations ~ Generated and delivered over 40 public fire prevention education programs ~ Provided CPR classes throughout the year for interested individuals 90 \._--_.."'"._."~---------_._-~ 2001-2002 Obiectives ? Respond to all emergency incidents with an average annual response time of five minutes or less ? Emphasize fire safety prevention through inspections, pre-fire planning, public education classes, and fire origin investigations ? Increase all levels of personnel proficiency through intensive training programs and on-going continuing education with regard to both Fire and EMS ? Generate, coordinate, schedule, and complete an Emergency Management Exercise ? Continue to keep the Emergency Operational Plan current for the City of Colleyville utilizing an all-hazards approach to comprehensive emergency management ? Complete 70 pre-fire plans for commercial occupancies to provide operational safety for personnel ? Generate, schedule and deliver 40 public fire prevention programs ? Increase public awareness of services offered through intensive involvement with the community ? Provide scheduled CPR classes throughout the year for public instruction 91 Fire Department Service Delivery Measures FYOO FY01 FY02 Actual Budgeted Budgeted Fire related calls 606 525 622 Ambulance calls 525 475 545 Inspections 300 350 350 Investigations 31 20 25 Fire drills 5 7 5 Public fire prevention presentations 49 40 50 Fire hydrant inspections/serviced 718 875 875 CPR classes conducted 26 8 12 Fire related training hours 1,850 1,850 1,900 EMS related training hours 3,693 1,800 1,500 92 Fire Department Personnel Summary FYOO FY01 FY02 Actual Budgeted Budgeted Fire/EMS Chief 1 1 1 Fire Marshal 1 1 1 Captain 1 1 1 Lieutenant 6 6 6 Firefighter 21 21 21 Office Assistant 1 1 1 Total full-time 31 31 31 93 Fire Department Account 001-22 General Fund BudQet Summary FYOO FY 01 FY02 Actual Budgeted Budgeted Personnel $1,763,801 $1,840,241 $2,168,477 Contractual 418,441 446,263 466,620 Supplies 72,245 71,040 72,613 Capital 53,479 47,190 14,500 Total $2,307,966 $2,404,734 $2,722,210 Budget Summary Fiscal Year 2002 Contractual 17% Capital 1% Personnel 79% Capital Expenditure Summary Hydro-Stortz Hydrant Connectors Program Public Access Defibrillation Program (LD Lockett Park) $ 11,000 3,500 TOTAL $ 14,500 94 Fiscal Year 2001-2002 Police Cot!eljuit!e. com 95 Police Department Mission The Colleyville Police Department is dedicated to "service" to the community. Employees perform preventative, investigative, and enforcement services, striving to provide total quality service where each employee-citizen contact results in a satisfactory conclusion. In achieving our mission, the men and women of the Colleyville Police Department will conduct themselves in an ethical manner, treating citizens and fellow employees courteously and with dignity. Goal The Colleyville Police Department will deliver "quality service" to the citizens of Colleyville and provide for a safe community by establishing partnerships with citizens, schools, and businesses. 2000-2001 Accomplishments ~ Provided drug awareness training to 1,910 students in Colleyville middle and elementary schools ~ Completed department wide ethics training ~ Participated in the "National Night Out" crime prevention program ~ Sponsored the Fifth Annual "Kids' Safety Fair" ~ Conducted the "Every Fifteen Minutes" alcohol awareness program with CHHS ~ Construction underway on the Colleyville Justice Center ~ Participated in the Texas Special Olympics 96 2001-2002 Obiectives ~ Provide quality customer service through implementation of community policing strategies ~ Provide all personnel with additional training to meet TCLEOSE intermediate and advanced certifications ~ Construction of the Colleyville Justice Center ~ Improve Fire and EMS dispatch training to enhance service delivery capabilities ~ Improve emergency response times 97 Police Department Service Delivery Measures FYOO Actual FY 01 Budgeted FY02 Budgeted Criminal Investigations Part One Offenses Cleared 201 115 275 Part One Offenses Cleared Involving Juveniles 29 27 35 Total (All Offenses Cleared) 201 238 248 Cases Filed 278 177 295 Patrol Calls for service 3,689 7,450 4,550 Total arrests 249 1,340 275 Part One offenses 388 205 435 Driving while intoxicated 72 58 91 Citations 9,542 9,450 9,865 D.A.R.E. Officer: Number of Students receiving Drug Awareness Training: Colleyville Middle School 345 360 360 Heritage Middle School 330 355 355 O.C. Taylor Elementary School 305 340 340 Bransford Elementary School 265 300 300 Glenhope Elementary School 270 305 305 Colleyville Elementary School 240 250 250 98 Personnel Summary FYOO FY01 FY02 Actual Budgeted Budgeted Police Chief 1 1 1 Lieutenant 1 1 1 Sergeant 4 4 4 Investigator 3 3 3 Corporal 3 3 3 Police Officer* 18 18 18 Total sworn 30 30 30 Office Assistant 1 1 1 Administrative Clerk 1 1 1 Dispatcher 7 7 7 Animal Control Officer 1 1 1 Total support 10 10 10 Total full-time 40 40 40 *Plus additional officer from Crime Prevention District Funds 99 Police Department Account 001-23 General Fund BudQet Summary FYOO FY 01 FY02 Actual Budgeted Budgeted Personnel $1,977,660 $2,099,959 $2,430,265 Contractual 240,538 285,950 345,294 Supplies 32,534 33,978 38,453 Capital 78,672 92,635 62,000 Total $2,329,404 $2,512,522 $2,876,012 Budget Summary Fiscal Year 2002 Supplies 1% Capital 2% Personnel 85% Capital Expenditure Summary Two (2) Replacement Patrol Cars $ 62,000 TOTAL $ 62,000 100 Fiscal Year 2001-2002 Parks Lot!eljuit!e.com 101 Parks Mission The Parks Maintenance Division promotes the quality of life in Colleyville by providing a high standard of customer service, safe and well-maintained facilities, appropriate environments, and structures for leisure and recreational activities. It also provides skilled landscape maintenance for municipal buildings, facilities, medians, and other landscaped areas throughout the City. Goal The Parks Maintenance Division will develop quality of life issues and standards in the interest of the community. It will meet the changing community standards for the provision and maintenance of leisure and athletic facilities, services, and public buildings. 2000-2001 Accomplishments Administration ~ Continue to implement the 2000 Comprehensive Parks, Recreation and Open Space Master Plan to provide a guide for the orderly development of Colleyville's Parks and Recreation system into the 21 st century ~ Work with Mayor and City Council, Parks and Recreation Advisory Board and citizens to successfully achieve goals of the Parks and Recreation Department ~ Coordinate construction of Cottonbelt Trail ~ Recruit and develop a high quality staff to implement the department goals and objectives, facilitate the delivery of necessary resources to accomplish these goals and provide administrative oversight of the facilities and programs of the department ~ Coordinate construction of Kimzey Park renovation Maintenance ~ Provided safe and functional facilities through weekly maintenance and preventative maintenance inspections of park amenities ~ Implemented park maintenance standards 102 2001-2002 Accomplishments. continued ~ Strengthened athletic field conditions through continued weed eradication and aerification to develop healthier and stronger turf ~ Enhanced employee training by increasing training opportunities 2001-2002 Obiectives Administration ~ Continue to implement the 2000 Comprehensive Parks, Recreation and Open Space Master Plan to provide a guide for the orderly development of Colleyville's Parks and Recreation system into the 21 st century ~ Work with Mayor and City Council, Parks and Recreation Advisory Board and citizens to successfully achieve goals of the Parks and Recreation Department ~ Coordinate construction of Cottonbelt Trail Phase 1 ~ Coordinate design of Cotton belt Trail Phase 2 ~ Coordinate construction of Pleasant Run practice site improvements Maintenance ~ Provide safe and functional facilities through weekly maintenance and preventative maintenance and inspections of park amenities ~ Enhance park maintenance standards ~ Strengthen athletic field conditions through continued weed eradication, aerification and top dressing to develop healthier and stronger turf ~ Increase employee safety through additional training opportunities 103 Service Delivery Measures Property maintained Parks (acres) Rights-of -ways Baseball fields Soccer fields Park and Recreation Advisory Board meetings Projects in planning Projects under construction Grant applications submitted Scheduled projects completed Average park acreage maintained per Park personnel Tree City USA status Irrigation systems maintained Number of Baseball field preparations Number of Softball field preparations Number of Soccer field preparations Athletic field preparation man-hours Athletic field maintenance man-hours Irrigation repair man-hours Trash collection man-hours Facility & amenity inspection man-hours Parks FYOO Actual Achieved 104 185 5 11 14 23.12% 19 FY 01 Budgeted 185 5 9 11 12 12 1 3 5 2 23.12% Achieved 19 FY02 Budgeted 185 14 9 13 10 2 5 3 5 4 3 2 5 23.12% Achieved 21 308 114 260 3,120 1,500 2,300 2,900 100 Personnel Summary FYOO FY01 FY02 Actual Budgeted Budgeted Parks and Recreation Manager 1 1 1 Parks Maintenance Superintendent 1 1 1 Administrative Secretary 1 1 1 Sports Turf Technician 1 1 1 Irrigation Specialist 1 1 1 Equipment Operator 1 1 1 Parks Maintenance Worker 4 4 4 Total full-time 10 10 10 Seasonal part-time 1 1 o Park Ranger 1 1 1 Total Part-time 2 2 1 105 Parks Account 001-32 General Fund Budaet Summary FYOO FY01 FY02 Actual Budgeted Budgeted Personnel $358,859 $435,399 $496,944 Contractual 359,390 461,781 582,047 Supplies 53,031 23,715 44,665 Capital 88,953 0 0 Total $860,233 $920,895 $1,123,656 Budget Summary Fiscal Year 2002 Supplies 4% Personnel 44% Contractua 52% Capital Expenditure Summary No capital expenditures 106 Fiscal Year 2001-2002 Recreation Cot!eljuit!e. com 107 Recreation Mission The Parks Recreation Division provides leisure and enrichment experiences to the citizens of Colleyville and surrounding communities. The Parks Recreation Division provides programs and services for all age groups, demographics, and socioeconomic backgrounds by identifying and responding to community needs. The division manages City Park, which includes baseball fields, softball fields, and tennis courts. The division manages pavilion and facility rentals, and plans special events throughout the year to provide a sense of community and civic pride to residents. Note: Approximately 7,000 participants are involved in spring, fall and winter sports leagues, which are organized and administered by community volunteers. The Recreation Division provides support services and facilities for these youth sports leagues. Goal The Parks Recreation Division will continually research the program needs of the community in order to maximize participation and provide the highest quality athletic and leisure recreation and special event activities in Northeast Tarrant County. 2000-2001 Accomplishments ~ Program participation was increased by 7% ~ Revenues were increased by 5% ~ Utilized an on-line recreation software package through Active.com for on-line registration ~ Worked with GCISD to provide facilities for our sponsored programs ~ Submitted five grant applications for programs and services ~ Evaluated customer service satisfaction through proactive and open communication and program evaluations 108 2000-2001 Accomplishments. continued ~ Hosted the TAAF (Texas Amateur Athletic Federation) 14 and Under Girl's Fastpitch Softball Tournament ~ Began preparations for the 2003-2004 Games of Texas 2001-2002 Obiectives ~ Increase participation in programs and activities by 5% ~ Increase revenues by 5% ~ Develop new curriculum in youth "outdoor adventure" classes (fishing, kayaking, rock climbing, mountain biking). Classes would be held at the Colleyville Nature Center and facilities located throughout the Metroplex ~ Continue to emphasize on-line registration through Active.com in order to increase staff efficiency and reduce staff expense ~ Continue to collaborate with GCISD to provide facilities for our sponsored programs ~ Coordinate grant applications for programs and services for tennis programs, arts and craft classes and "outdoor adventure" classes ~ Continue to evaluate customer service satisfaction through proactive and technological means, through personal program visits and after program phone calls ~ Host the Region 4 Track Meet in July of 2002 in preparation for the 2003 and 2004 Games of Texas ~ Coordinate and prepare for the 2003-2004 Games of Texas ~ Continue to create new senior drop-in activities on Monday and Wednesdays at the L.D. Lockett House ~ Develop travel experiences to seniors in order to provide enriching opportunities ~ Provide quarterly special events for seniors that provides opportunities for social interaction and quality leisure time 109 Recreation Service Delivery Measures FYOO FY 01 FY02 Actual Budgeted Budgeted Youth Recreation Classes 200 220 35* Adult Enrichment Classes 5 75 Senior Enrichment Classes 30 Youth Athletic Programs 15 20 21 Adult Athletic Programs 2 Tennis Programs 52 Recreation Special Events 17 19 19 Senior Special Events 7 Youth Recreation Participants 2,670 3,540 380* Adult Enrichment Participants 50 670 Senior Enrichment Participants 130 Youth Athletic Camps Participants 660 750 Adult Athletic Program Participants 40 Tennis Program Participants 450 Recreation Special Event Participants 9,500 11,000 7,800 Senior Special Event Participants 3,900 Facility Reservations 125 Grant Applications Submitted 4 5 5 * Number decrease due to separation of classes (youth recreation, adult enrichment, adult athletics, senior enrichment classes and tennis programs) 110 Personnel Summary FYOO FY 01 FY02 Actual Budgeted Budgeted Recreation Supervisor 1 1 1 Recreation Assistant 0 0 1 Total full-time 1 1 2 Recreation Assistant 0 1 0 Total part-time 0 1 0 111 Recreation Account 001-34 General Fund BudQet Summary FYOO FY 01 FY02 Actual Budgeted Budgeted Personnel $47,819 $65,053 $97,767 Contractual 65,114 148,650 166,070 Supplies 23,832 30,860 45,350 Capital 0 0 0 Total $136,765 $244,563 $309,187 Budget Summary Fiscal Year 2002 Supplies Capital 15% 0% Personnel 32% Contractual 53% Capital Expenditure Summary No capital expenditures 112 Fiscal Year 2001-2002 Marketing Lot!eljuit!e. com 113 Marketing Mission The Marketing Department coordinates a comprehensive information program to insure Colleyville citizens, businesses, economic development prospects and other interested parties are informed about local issues, trends and events. Goal The Marketing Department will support the City Manager's Office, Parks and Recreation and the Economic Development Department to coordinate planning for special events produced by or associated with the City of Colleyville that create a sense of community and a positive image for Colleyville. The Marketing Department will provide information to residents, businesses, CIVIC organizations and the media through the Internet, meetings, press releases, brochures, cable television and programming. 2000-2001 Accomplishments ~ Managed the redesign and enhancement of quarterly employee newsletter ~ Managed the redesign of City's web site ~ Assisted Sheridan Communications, with the development and publication of the "Colleyville Communicator," the quarterly City Council newsletter >- Responsible for Celebrate Colleyville, citywide annual holiday event ~ Provide in-house administration of network security ~ Coordinate consultant activities for the administration of network administration ~ Designed and prepared press releases, brochures and other marketing materials for special events and programs ~ Assisted departments in organizing and planning for special events and press coverage 114 2001-2002 Obiectives ~ Maintain the city web pages providing "current" information for citizens, businesses and economic development prospects ~ Design, develop, edit, prepare and distribute in-house City quarterly newsletter ~ Design, edit and prepare in-house monthly web-based City news bulletin ~ Create electronic opportunities via the web site for utility billing and traffic ticket payment, parks and recreation registration, automatic notice of Council meetings, land use issues, special events and others ~ Review and update all general information, brochures and handouts released by City departments ~ Administer in-house network security ~ Administer departmental systems by applying upgrades, assisting users, and coordinating with vendors on a variety of software issues ~ Supervise and coordinate the work of employees and volunteers for special events and marketing activities ~ Serve as staff liaison for the Celebrate Colleyville Steering Committee; Work with Assistant City Manager, Parks and Recreation Manager, and other staff members to facilitate adequate and timely preparation for Celebrate Colleyville ~ Coordinate media events and manage a citywide marketing plan that seeks opportunities to promote a positive image for the city ~ Develop revenue plan assisting in fund-raising and monitor actual revenues to offset expenditures related to specific special events ~ Oversee and edit the employee newsletter; develop a reporting system through which the City departments provide information and content ~ Design, prepare and approve press releases, radio and television announcements, newsletters, brochures and marketing materials for special events and programs ~ Develop multimedia communication programs that maximize use of the city's cable channel and telephone messaging system 115 2001-2002 Objectives, continued ~ In coordination with the Colleyville Area Chamber of Commerce, work with businesses to cooperatively plan and implement marketing strategies; solicit involvement with programs and special events from restaurants, retailers and other businesses 116 Marketing Service Delivery Measures Special Events coordinated (per year) - Arbor Days, ground breakings, etc. Meetings videotaped and aired (per year) - Council Meetings - Other public meeetings as assigned Meetings and conventions attended to market the city Web page updates (per month) - Departmental sections redesigned/updated - Events and calendar page updates Media contacts (per year) - Press releases prepared and distributed - Interviews scheduled and managed - Press conferences announced and held Number of special event participants Council newsletter Personnel Summary Marketing Specialist Total full-time FY 00 Actual FYOO Actual 117 FY 01 Budgeted FY01 Budgeted o o 4,000 FY02 Budgeted 5 24 6 12 1 4 12 6 2 4 FY02 Budgeted 1 1 10 24 6 90 12 2 32 2 2 4,000 4 1 1 Marketing Account 001-36 General Fund Budaet Summary FYOO FY 01 FY02 Actual Budgeted Budgeted Personnel $0 $47,191 $54,262 Contractual 0 5,978 18,895 Supplies 0 31,167 41,935 Capital 0 3,767 0 Total $0 $88,103 $115,092 Budget Summary Fiscal Year 2002 Capital 0% Supplies 36% Personnel 48% Contractual 16% Capital Expenditure Summary No capital expenditures 118 Fiscal Year 2001-2002 Community Center Cot!eljuit!e. com 119 Community Center Mission The Community Center provides the community with a unique facility that is centrally located within the City to host meetings, social events, wedding receptions, and business seminars. Goal The Community Center will ensure outstanding customer service to all patrons so they may experience a user friendly, comfortable and aesthetically pleasing environment at a competitive price. 2000-2001 Accomplishments ~ Supported a citizen's advisory committee that recommends the fee structure, policies, rules and regulations for the Community Center ~ Provided support for completion of the Colleyville Garden Club landscape project by coordinating efforts with designer, Garden Club representatives, Advisory Committee, and City officials for the final dedication ceremonies and the bench donation project ~ Researched, developed, and implemented a policy and fee schedule for the Garden Plaza and Balustrada addition ~ Implemented new fee structure and booking policies with existing and new clients ~ Maintained a customer satisfaction survey system and analyzed the results ~ Maintained an activity database to continue to track events by type of client to refine the description of our target market and to generate statistics that suggest or support changes in our rate and policy structure ~ Updated and distributed marketing packets which include floor plans, deposit charges, rate schedules, rules and regulations, rental, catering and security related information 120 2000-2001 Accomplishments. continued ~ Developed a mail out advertising plan that includes advertising and outreach guidelines; redirected print ads to attract events that produce more revenue and visibility in our target market y Provided a comfortable and convenient setting for meetings of various City committees, task forces, and departments to help maximize their effectiveness ~ Reviewed costs and fees and implemented an update to the administrative fee schedule ~ Researched and promoted enhancements to the facility including purchase of outdoor ash/trash receptacles for the Garden Plaza ~ Researched and managed capital expenditures ~ Reviewed and implemented a building maintenance program which addresses immediate and long range needs ~ Provided support for City Manager's Office and Management Team for City projects such as Celebrate Colleyville and the Texas Municipal League meeting ~ Provided support for City sponsored events such as Teen Court, Metroport Meals on Wheels, and Masterwork Series ~ Provided monthly revenue reports ~ Developed a year-end operations summary that included analysis of progress toward reaching specific program goals 2001-2002 Objectives ~ Provide support for the Community Center Advisory Committee ~ Review and implement policies, fees, and monitor use of the Center facility and grounds ~ Review and revise Center policies and rate structure as needed ~ Review and implement strategic plan to target marketing toward business and social weekday usage 121 2001-2002 Obiectives. continued ~ Research, review and chart a long-term building maintenance schedule ~ Continue to promote the Center ~ Continue to utilize an activity database to continually update usage statistics ~ Continue to maintain the facility to promote attractiveness, safety, and optimal customer usage ~ Update and continue to use a year-end operations summary that includes evaluation of progress toward departmental objectives ~ Continue facility management education to maximize services and networking 122 Community Center Service Delivery Measures FYOO FY01 FY02 Actual Budgeted Budgeted Revenue $185,168 $176,600 $170,000 Events/Bookings 686 940 805 Catering Fee $19,000 $13,000 $15,000 Administrative Fees $26,000 $16,000 $22,000 Customer Satisfaction Survey- Overall Rating of Excellent 90% 92% 94% Personnel Summary FYOO FY 01 FY02 Actual Budgeted Budgeted Community Center Manager 1 1 1 Office Assistant 1 1 1 Building Attendant 1 1 1 Total full-time 3 3 3 Event Coordinator/Attendant, part-time 3 3 3 Total part-time 3 3 3 123 Community Center Account 001-37 General Fund Budaet Summary FYOO FY 01 FY02 Actual Budgeted Budgeted Personnel $157,759 $187,515 $209,447 Contractual 74,335 85,356 93,618 Supplies 3,367 9,697 8,192 Capital 0 0 0 Total $235,461 $282,568 $311,257 Budget Summary Fiscal Year 2002 Contractual 30% Supplies 3% Capital 0% ersonnel 67% Capital Expenditure Summary No capital expenditures 124 Fiscal Year 2001-2002 Streets and Drainage Cot!eljuit!e. com 125 Streets and Drainage Mission The Street Department maintains and improves the quality of streets for the safety of Colleyville citizens and all those who pass through the Colleyville boundaries. Goal The Street Department will improve the safety and quality of life experienced by citizens in Colleyville through the maintenance and repair of all public streets, the construction of sidewalks, the improvement of street lighting, the repair and replacement of street appurtenances, and the maintenance of drainage channels. 2000-2001 Accomplishments ~ Assisted the Drainage Department in installing new inlets and in the inspection, cleaning, and repair of existing inlets in Colleyville ~ Repaired drainage pipe in Woodland Hills ~ Coordinated and worked with the Park Department on park improvements, park mowing, and maintenance ~ Coordinated planning and budgeting with the Engineering Department to maximize efficiency and quality in meeting capital improvement goals ~ Coordinated with the Police Department on school zone flashers and setting school zone effective times ~ Improved customer response by utilizing GIS and the Carte'graph work order system 2000-2001 Objectives );> Continue to share resources with the Engineering Department in scheduling and completing capital improvement projects 126 2000-2001 Objectives (Continued) ~ Response to citizen requests and concerns within 24 hours of receipt ~ Continue to coordinate and assist Park and Police Departments in their quest to satisfy the needs of Colleyville citizens ~ Develop a street maintenance, rehabilitation, and repair plan based on the results of our street inventory and inspection through the GIS and Carte'graph system ~ Resurface approximately 7,460 square yards of deteriorated pavement 127 Streets and Drainage Service Delivery Measures FY 00 FY01 FY02 Actual Budgeted Budgeted Streets miles maintained 145 145 145 linear feet resurfaced 9,174 23,310 25,375 Sidewalks linear feet constructed 3,000 3,000 3,000 Drainage ditches miles maintained 72 72 72 Traffic control signs installed or replaced 355 425 450 School zone flashers maintained 18 18 18 Signalized intersections maintained 1 2 2 Personnel Summary FYOO FY 01 FY02 Actual Budgeted Budgeted Street Superintendent 1 1 1 Street Crew Leader 2 2 2 Equipment Operator* 6.5 5.5 5.5 Sign Technician 2 2 2 Total full-time [Total FTEs] 11.5 10.5 10.5 *The Street Department and Drainage Department share one full-time position 128 Streets and Drainage Account 001-33 General Fund BudQet Summary FYOO FY01 FY02 Actual Budgeted Budgeted Personnel $494,015 $550,319 $581,086 Contractual 190,769 225,532 234,653 Supplies 677,503 317,752 297,169 Capital 31,500 60,300 0 Total $1,393,787 $1,153,903 $1,112,908 Budget Summary Fiscal Year 2002 Supplies 27% Capital 0% Personnel 52% Capital Expenditure Summary No capital expenditures 129 Fiscal Year 2001-2002 Municipal Court Cot!eljuit!e. com 130 Municipal Court Mission The Municipal Court ensures that all citizens receive fair and impartial treatment in addition to making citizens aware of the options available to them under State law. Goal The Municipal Court will process all citations and paperwork related to citations, will assist the Municipal Court Judge, complete reports on convictions and revenues received, and advise defendants of their legal options under State law. 2000-2001 Accomplishments ~ Advised all defendants that the Court offers an optional probation program ~ Conducted all transactions with citizens in a professional manner with constant concern for quality customer service ~ Maintained and monitored a service contract with a warrant collection agency ~ Coordinated with the Architectural firm and Police Chief on the Justice Center building ~ Maintained report status with the School Counselor on the Failure to Attend School Class Completions ~ Purchased and established an automated telephone attendant through the court software program so defendants can call 24 hours a day and obtain information on their citation 2001-2002 Objectives ~ Advise all Defendants that the court offers an optional deferred adjudication program 131 2001-2002 Objectives, continued ~ Conduct all transactions with citizens in a professional manner with constant concern for quality customer service ~ Maintain and monitor a service contract with a warrant collection agency ~ Advise juveniles of a new self-improvement program for the dismissal of misdemeanor violations ~ Coordinate the move to the new Colleyville Justice Center 132 Municipal Court Service Delivery Measures FYOO FY 01 FY02 Actual Budgeted Budgeted Cases heard 6,075 6,300 6,600 Citations filed 8,658 9,400 9,600 Appeals 179 157 132 Citations reaching warrant status 13.6% 13.7% 13.8% Citations appealed to Tarrant County 2.4% 2.3% 2.2% Jury trial 7 7 9 Warrants 1,083 1,108 1,185 Personnel Summary FYOO FY 01 FY02 Actual Budgeted Budgeted Court Clerk 1 1 1 Deputy Court Clerk 0 0 1 Total full-time 1 1 2 133 Municipal Court Account 001-41 General Fund BudQet Summary FYOO FY 01 FY02 Actual Budgeted Budgeted Personnel $81,256 $81,570 $112,313 Contractual 15,043 23,648 27,452 Supplies 5,487 9,332 9,312 Capital 3,589 0 0 Total $105,375 $114,550 $149,077 Budget Summary Fiscal Year 2002 Supplies Contractual 6% 18% Personnel 76% Capital Expenditure Summary No capital expenditures 134 Fiscal Year 2001-2002 Fleet Maintenance Cot!eljuit!e.com 135 Fleet Maintenance Mission The Fleet Maintenance Department provides effective maintenance and repairs to all City-owned vehicles and power equipment in order to maximize the effective use of City revenues. Goal The Fleet Maintenance Department will assist other City departments in their efforts to improve the safety and quality of life experienced by citizens of Colleyville by assuring proper preventative maintenance and repairs of all City-owned vehicles and equipment. Timely preventative maintenance reduces the cost, severity and frequency of vehicle failures. 2000-2001 Accomplishments ~ Provided vehicle repairs at 10% less than market price ~ Completed and submitted monthly downtime reports ~ Completed 95% of preventative maintenance on same day scheduled ~ Completed 85% unscheduled minor repairs within 24 hours ~ Completed 80% of major vehicle repairs within five working days )0> Rebuilt parts and equipment whenever possible and cost effective ~ Improved efficiency and usefulness of reports by taking full advantage of existing and upgraded database software and features (Continuing Process) ~ Improved service and preventative maintenance by installing a computer on the maintenance floor to reduce motion 136 2001-2002 Objectives ~ Simplify and improve downtime tracking by upgrading vehicle maintenance software ~ Decrease downtime for minor repairs by completing 90% of work orders within 24 hours ~ Obtain Automotive Service Excellence Rating (ASE Award) for the Colleyville Maintenance Shop from the National Institute for Automotive Service Excellence ~ Create vehicle maintenance enterprise fund 137 Fleet Maintenance Service Delivery Measures FYOO FY01 FY02 Vehicles/Equipment Maintained Actual Budgeted Budgeted Cars 27 29 29 Pickups 36 37 37 Heavy Equipment 24 28 29 Fire Trucks 5 4 4 Ambulances 2 3 3 Trailers and towed equipment 17 17 17 Light equipment maintained 27 30 30 Miscellaneous pumps, motors, and mowing equipment 38 43 43 Preventative maintenance 277 293 300 Personnel Summary FYOO FY01 FY02 Actual Budgeted Budgeted Senior Mechanic 1 1 1 Mechanic 1 1 1 Mechanic Assistant 0 1 1 Total full-time 2 3 3 138 Fleet Maintenance Account 001-51 General Fund BudQet Summary FYOO FY 01 FY02 Actual Budgeted Budgeted Personnel $100,534 $99,075 $156,655 Contractual 14,985 20,360 19,273 Supplies 4,859 4,390 5,079 Capital 12,142 0 0 Total $132,520 $123,825 $181,007 Budget Summary Fiscal Year 2002 Supplies 3% Contractual 11% Capital 0% Personnel 86% Capital Expenditure Summary No capital expenditures 139 Fiscal Year 2001-2002 General Fund N on- Departmental Expenses Cot!eljuit!e. com 140 Non-Departmental Expenditures General Fund BudQet Summary FYOO FY01 FY02 Actual Budgeted Budgeted Personnel* $0 $834,374 $208,500 Contractual 0 0 0 Supplies 0 0 0 Capital 0 0 0 Total $0 $834,374 $208,500 *Fiscal Year 2002 Budgeted includes Pay for Performance 141 Fiscal Year 2001-2002 Utility Fund Summary Cot!eljuit!e. com 142 UTILITY FUND SUMMARY BUDGETED ANTICIPATED ACTUAL FY 2002 FY 2001 FY 2000 BEGINNING RETAINED EARNINGS. 10/1 $ 7.521,756 $ 7,647,727 $ 5,682,514 RETAINED EARNINGS TO FUND PROJECT C PHASE II SEWER EXTENTIONS/ LAND PURCHASE FOR GROUND STORAGE TANK $ 0 $ 825,000 $ 0 TOTAL BEGINNING RETAINED EARNINGS. 1011 $ 7,521,756 $ 6,822,727 $ 5,682,514 OPERATING REVENUES Water Sales $ 5,493,866 $ 5,386,055 $ 6,570,683 Wastewater Sales 1,706,006 1,667,784 1,983,963 Water Installation 61,600 61,600 77,332 Wastewater Installation 22,500 22,000 23,100 Sewer Tie.On Charges 20,000 30,750 52,097 Engineering Charges 35,000 35,000 67,554 Penalties 158,838 154,211 145,343 Miscellaneous 8,250 8,200 16,084 TOTAL OPERATING REVENUES $ 7,506,060 $ 7,365,600 $ 8,936,156 OPERATING EXPENSES Utility Administration $ 176,943 $ 157,997 $ 146,466 Utility Billing 184,333 145,368 141,447 Utility Operations 5,203,262 5,872,337 5,564,744 Transfer to General Fund 443,619 418,458 447,005 Performance Pay 44,000 34,864 0 Compensation Adjustment 0 65,114 0 TOTAL OPERATING EXPENSES $ 6,052,157 $ 6,694,138 $ 6,299,662 NON.OPERATING REVENUES(EXPENSES) Interest Income $ 400,000 $ 300,000 $ 426,480 Use of Retained Earnings for Project C Phase II Sewer Line 0 825,000 0 Debt Service (1,254,335) (1,097,433) (1,097,761 ) TOTAL NON-OPERATING REVENUES(EXPENSES) $ (854,335) $ 27,567 $ (671,281) NET INCOME $ 599,568 $ 699,029 $ 1,965,213 ENDING RETAINED EARNINGS. 9/30 $ 8,121,324 $ 7,521,756 $ 7,647,727 143 Utility Fund Revenues Wastewater Sales 22% Tie-On Fees- Engineering 1% Water Sales 69% Interest Income I Miscellaneous 5% Penalties 2% Utility Fund Expenses Compensation Pool Debt Service 1% r 17% Billing 2% Operations 71% Transfers Out 6% 144 FY 99 ACTUAL FY 00 ACTUAL FY 01 BUDGET FY 01 RE-ESTIMATE FY 02 BUDGET UTILITY FUND OPERATING REVENUES 5817-WATER SALES 5,782,407 6,570,683 5,181,138 5,186,055 5,493,866 5818.SEWER SALES 1,667,865 1,983,963 1,695,523 1,667,784 1,706,006 5821-SEWER INSTAllATION 19,300 23,100 26,000 22,000 22,500 5822-WATER INSTAllATION 58,612 77 ,332 61,600 61,600 61,600 5827.ENGINEERING & DEV 44,274 67,554 35,000 35,000 35,000 5833-PENAl TI ES 141,915 145,343 147,100 154,211 158,838 5837-SEWER TIE-ON CHARGES 46,542 52,097 30,750 30,750 20,000 5839-MISCEllANEOUS REVENUE 9,033 16,084 8,200 8,200 8,250 TOTAL OPERATING REVENUE 7,769,948 8,936,156 7,185,311 7,165,600 7,506,060 NON.OPERATING REVENUE 5716-INTEREST INCOME 5972-USE OF RETAINED EARNINGS 271,627 o 426,480 o 300,000 825,000 300,000 825,000 400,000 o TOTAL NON.OPERATING REVENUE 271,627 426,480 1,125,000 1,125,000 400,000 TOTAL INCOME 8,041,575 9,362,636 8,310,311 8,290,600 7,906,060 145 UTILITY FUND REVENUE ESTIMATES WATER SALES Water sales are projected to increase by approximately 6% due to a projected increase in new customers of 225 and a proposed rate increase of $.1 0 per 1,000 gallons. This will fund a proposed FY 2002 bond sale for Phase I utility line relocation along Colleyville Boulevard. Revenues are based on average monthly usage per customer of 18,800 gallons. WASTEWATER SALES Wastewater sales are projected to increase by approximately 2% due to a projected increase in new customers of 225 and a proposed rate increase of $ .06 per 1,000 gallons to fund the proposed FY 2002 bond sale. Revenues are based upon average monthly usage of 8,800 gallons per customer. OTHER REVENUES Sewer tie-on charges are projected to decrease due to payment plan completions of prior year's sewer extensions. Building related revenues such as water and wastewater installation and engineering revenues are projected to remain relatively level. There is a slight increase in penalty revenue due to trend experience. INTEREST INCOME It is projected there will be an average investable cash balance of $10,000,000 with an anticipated investment rate of 4 %. WATER CUSTOMER GROWTH FY 1999 - FY 2002 7,800 t------ - ---- 7,600 ------- 7,400 -- --- i21IZ 7,200 7021 7,000 6,8001 6,600 8,000 6,000 4,000 2,000 146 01999 02000 11I2001 .2002 WASTEWATER CONNECTION GROWTH FY 1999 - FY 2002 6908 6265 /"l o 1999 02000 II 2001 II 2002 :'IDUrnSillANltjfN:a::::s:aKfosf::s:fijf:lSsliJg:: ::::::::::::::::::::::::'::::::::':::::':::::'::'::'::::::::,::,::::.::::::::,::,::,::.:::::.:::.:.:........ 1~~~~~NB.I~~~i$.i~:~~~I~~~ilill:ii:'u DESCRIPTION FISCAL YEAR INTEREST PRINCIPAL OF MATURITY RATES AMOUNT OUTSTANDING 1975 REVENUE BONDS 2015 5.00% $1,180,000 1975.A REVENUE BONDS 2015 5.00% 165,000 1981 REVENUE BONDS 2014 5.00% 755,000 1994 REVENUE BONDS 2014 3.75% TO 5.70% 2,055.000 1996 REV & RFD BONDS 2017 3.15% TO 5.40% 3,390,000 1998 REVENUE 2018 6.75% TO 4.25% 2,555,000 TOTAL $10,100,000 ,...................................................... .....................................................,. ~NNqfMg~9Ym~MgNj$Hj:.. FISCAL YEAR PRINCIPAL INTEREST TOTAL CURRENT YEAR 2002 $597.000 $494,835 $1,091,835 MAXIMUM YEAR 2002 $597,000 $494,835 $1,091.835 AVERAGE ANNUAL DEBT SERVICE $832,358 ...............................,-.............................................................................."."......., "S'" .:KI\::{t!\.t:.i:E...:dKVii:lbN.....TI. 'ii::i'eKt~fd:ji?TIKN"'" .....,','.........,'....,'...,'....,'....,'....,','..,' ~:: ::: .OJ::~~0~r~. ::::;i:iM~i~~:iJ~di ;;. hHU i~~i\)if\:~V~:M:::{ ~&: :;: {)))t)i(~~{:::::::::::>..; '.',' ................................................,....................................................... ................................................................................................... . ................................ Revenue bonds issued by the City of Colleyville are payable from revenue received from water and sewer sales. tap fees. engineering charges, and interest income. The coverage ratio for the City's Revenue Bonds is 1.2 times average annual debt service. 147 l@m~m&~!#lN@:m~~m:;$j;ff~!9~RgQQ!R~MgWm$.::eMBl~g~g~g:~!Rj'HH II....:.....:.::..:.IAx~~AI1:rP:~gl~~.g~MaW~~:g{~fiHq$.....:..:..'..:.:.:..:.n::..:..:.'::.:.:::::"::':'.': .:.:.:.:.:.:...:.:...:.:.:.:.:.:.:.............. FISCAL YEAR PRINCIPAL INTEREST TOTAL 2002 597,000 494,835 1,091,835 2003 622,000 464,294 1,086,294 2004 652,000 432,732 1,084,732 2005 688,000 400,546 1,088,546 2006 718,000 367,042 1,085,042 2007 754,000 331,281 1,085,281 2008 624,000 297,334 921,334 2009 575,000 267,705 842,705 2010 610,000 238,179 848,179 2011 635,000 206,983 841,983 2012 675,000 173,831 848,831 2013 710,000 138,480 848,480 2014 740,000 101,060 841,060 2015 480,000 67,429 547,429 2016 390,000 41 ,990 431,990 2017 410,000 21,137 431,137 2018 220,000 5,225 225,225 TOTAL $10,100,000 $4,050,083 $14,150,083 148 OUTSTANDING DEBT SERVICE REQUIREMENTS - UTILITY REVENUE DEBT FISCAL 1975 YEAR REVENUE BONDS PRINCIPAL INTEREST TOTAL 2001 60,000 62,000 122,000 2002 65,000 59,000 124,000 2003 65,000 55,750 120,750 2004 70,000 52,500 122,500 2005 75,000 49,000 124,000 2006 80,000 45,250 125,250 2007 80,000 41,250 121,250 2008 85,000 37,250 122,250 2009 90,000 33,000 123,000 2010 95,000 28,500 123,500 2011 95,000 23,750 118,750 2012 95,000 19,000 114,000 2013 95,000 14,250 109,250 2014 95,000 9,500 104,500 2015 95,000 4,750 99,750 2016 0 0 0 2017 0 0 0 2018 0 0 0 TOTAL 1,240,000 534,750 1,774,750 149 OUTSTANDING DEBT SERVICE REQUIREMENTS. UTILITY REVENUE DEBT FISCAL 1975-A YEAR REVENUE BONDS PRINCIPAL INTEREST TOTAL 2001 6,000 8,550 14,550 2002 7,000 8,250 15,250 2003 7,000 7,900 14,900 2004 7,000 7,550 14,550 2005 8,000 7,200 15,200 2006 8,000 6,800 14,800 2007 9,000 6,400 15,400 2008 9,000 5,950 14,950 2009 10,000 5,500 15,500 2010 1 0,000 5,000 15,000 2011 15,000 4,500 19,500 2012 15,000 3,750 18,750 2013 20,000 3,000 23,000 2014 20,000 2,000 22,000 2015 20,000 1,000 21,000 2016 0 0 0 2017 0 0 0 2018 0 0 0 TOTAL 171,000 83,350 254,350 150 OUTSTANDING DEBT SERVICE REQUIREMENTS. UTILITY REVENUE DEBT FISCAL 1981 YEAR REVENUE BONDS PRINCIPAL INTEREST TOTAL 2001 50,000 40,250 90,250 2002 50,000 37,750 87,750 2003 50,000 35,250 85,250 2004 50,000 32,750 82,750 2005 50,000 30,250 80,250 2006 50,000 27,750 77,750 2007 55,000 25,250 80,250 2008 55,000 22,500 77,500 2009 55,000 19,750 74,750 2010 55,000 17,000 72,000 2011 60,000 14,250 74,250 2012 70,000 11,250 81,250 2013 75,000 7,750 82,750 2014 80,000 4,000 84,000 2015 0 0 0 2016 0 0 0 2017 0 0 0 2018 0 0 0 TOTAL 805,000 325,750 1,130,750 151 OUTSTANDING DEBT SERVICE REQUIREMENTS - UTILITY REVENUE DEBT FISCAL 1994 YEAR REVENUE BONDS PRINCIPAL INTEREST TOTAL 2001 120,000 107,062 227,062 2002 125,000 101,610 226,610 2003 130,000 95,808 225,808 2004 130,000 89,762 219,762 2005 140,000 83,348 223,348 2006 145,000 76.435 221 .435 2007 150,000 69, 132 219,132 2008 155,000 61.430 216.430 2009 160,000 53,318 213,318 2010 170,000 44,695 214,695 2011 175,000 35,595 210,595 2012 185,000 26,009 211,009 2013 190,000 15,930 205,930 2014 200,000 5.400 205.400 2015 0 0 0 2016 0 0 0 2017 0 0 0 2018 0 0 0 TOTAL 2,175,000 865,534 3,040,534 152 OUTSTANDING DEBT SERVICE REQUIREMENTS - UTILITY REVENUE DEBT FISCAL 1996 YEAR REVENUE & REFUNDING BONDS PRINCIPAL INTEREST TOTAL 2001 235,000 179,930 414,930 2002 250,000 169,165 419,165 2003 265,000 157,445 422,445 2004 285,000 144,652 429,652 2005 300,000 130,754 430,754 2006 315,000 115,837 430,837 2007 335,000 99,578 434,578 2008 190,000 86,095 276,095 2009 125,000 77,842 202,842 2010 135,000 70,885 205,885 2011 140,000 63,390 203,390 2012 150,000 55,340 205,340 2013 160,000 46,660 206,660 2014 170,000 37,335 207,335 2015 180,000 27,360 207,360 2016 190,000 16,815 206,815 2017 200,000 5,700 205,700 2018 0 0 0 TOTAL 3,625,000 1,484,783 5,109,783 153 OUTSTANDING DEBT SERVICE REQUIREMENTS. UTILITY REVENUE DEBT FISCAL 1998 YEAR REVENUE BONDS PRINCIPAL INTEREST TOTAL 2001 95,000 125,641 220,641 2002 100,000 119,060 219,060 2003 105,000 112,141 217,141 2004 110,000 105,518 215,518 2005 115,000 99,994 214,994 2006 120,000 94,970 214,970 2007 125,000 89,671 214,671 2008 130,000 84,109 214,109 2009 135,000 78,295 213,295 2010 145,000 72,099 217,099 2011 150,000 65,498 215,498 2012 160,000 58,482 218,482 2013 170,000 50,890 220,890 2014 175,000 42,825 217,825 2015 185,000 34,319 219,319 2016 200,000 25,175 225,175 2017 210,000 15,437 225,437 2018 220,000 5,225 225,225 TOTAL 2,650,000 1,279,349 3,929,349 154 Fiscal Year 2001-2002 Utility Administration Lot!eljuit!e. com 155 Utility Administration Mission The Utility Administration Department plans and supervises the efficient long-range delivery of Public Works services to the citizens of Colleyville. Goal The goal of Public Works is to protect and preserve the infrastructure investment of the citizens of Colleyville while providing the highest practical level of service. 2000-2001 Accomplishments ~ Budgeted for and managed preventative maintenance programs in the areas of streets, water, wastewater, and fleet maintenance ~ Continued the development of a Backflow Prevention Program ~ Continued the development of a Supervisory Control and Data Acquisition (SCADA) system for the City water supply system ~ Continued the development of a Wastewater Preventative Maintenance Program ~ Continued the development and implementation of a Drainage Priority Criteria Schedule ~ Provided assistance with the location of utilities for the Hall-Johnson Road Project ~ Complied with the Texas Natural Resource Conservation Commission annual Consumer Confidence Report ~ Assisted the Hall-Johnson construction project by constructing Phase I of the new parking lot for Public Works 156 2001-2002 Obiectives ~ Comply with the Texas Natural Resource Conservation Commission annual Consumer Confidence Report ~ Implement and plan for the continued enhancement of a SCADA system ~ Contract and administer the Annual Street Resurfacing Program ~ Continue to enhance the Backflow Prevention Program with the development of a Standard Operating Procedure manual ~ Coordinate the development of a comprehensive Water System Master Plan with Engineering ~ Plan and prepare for the implementation of the mandated Texas Pollution Discharge Elimination System (TPDES) Storm Water requirements ~ Assist Finance with the implementation of GASB 34 157 Utility Administration Service Delivery Measures FYOO FY 01 FY02 Actual Budgeted Budgeted Water Work Orders 171 185 200 Backflow Work Orders 0 50 55 Waste Water Work Orders 129 80 85 Street Work Orders 83 65 70 Drainage Work Orders 101 85 95 Fleet Maintenance 542 750 800 Total Work Orders 1,026 1.215 1,305 Personnel Summary FYOO FY 01 FY02 Actual Budgeted Budgeted Public Works Manager 1 1 1 Office Assistant 1 1 1 Total full-time 2 2 2 Clerk, part-time 1 1 1 158 __.______....___,..,_..____.,_____._.~__._.~~_._..."'.._'..__,____"_____,__._.~_._.__'"_....._,._..._"....m._..._......._... Utility Administration Account 002-11 Utility Fund BudQet Summary FYOO FY 01 FY02 Actual Budgeted Budgeted Personnel $137,515 $143,352 $161,659 Contractual 6,781 12,594 13,019 Supplies 1,189 2,051 2,265 Capital 981 0 0 Total $146,466 $157,997 $176,943 Budget Summary Fiscal Year 2002 Supplies 1% Capital 0% Contractual 7% Personnel 92% Capital Expenditure Summary No capital expenditures 159 Fiscal Year 2001-2002 ~tilit)r 13illiIl~ Cot!eljuit!e. com 160 Utility Billing Mission The Utility Billing Department provides timely and accurate billing for services rendered by the City and prompt, friendly customer assistance. Goal The Utility Billing Department will ensure correct and timely billing for water, sewer, refuse, and recycling services in accordance with City ordinances and provide excellent customer service when opening new accounts and resolving citizens' questions or complaints whether in person or on phone. 2000-2001 Accomplishments ~ Increased customer awareness of average winter sewer collection ~ Reduced the billing error rate to 0.3% ~ Maintained and monitored a contract for collection agency services ~ Maintained and managed an automated work order system ~ Continued customer awareness for automated bank draft services ~ Reviewed non-billed sewer and drainage accounts quarterly for accuracy ~ Sent out all bills to customers in compliance with ordinance procedures 2001-2002 Objectives ~ Continue to increase customer awareness of winter average sewer collection ~ Continue to strive for excellent customer service 161 2000-2001 Objectives, continued ~ Continue to review all non-billed sewer and drainage accounts quarterly ~ Send out all utility bills to customers in compliance with ordinance procedures ~ Maintain billing accuracy rate at 99.7% ~ Continue efficiency by utilizing the automated work order system and its features ~ Maintain a collection rate of 99.85% ~ Continue to increase customer awareness of bank draft services ~ Update utility billing software to Windows 162 Utility Billing Service Delivery Measures FYOO FY01 FY02 Actual Budgeted Budgeted Bills delivered 84,000 86,604 90,000 Delinquent billing 14,192 14,000 14,300 Water customers 7,217 7,433 7,683 Weekly telephone inquiries 170 175 180 Billing error rate 0.35% 0.32% 0.31% Personnel Summary FYOO FY01 FY02 Actual Budgeted Budgeted Utility Billing Supervisor 1 1 1 Billing Clerk 1 1 1 Administrative Clerk 0 0 1 Total full-time 2 2 3 163 Utility Billing Account 002-20 Utility Fund BudQet Summary FYOO FY01 FY02 Actual Budgeted Budgeted Personnel $91,594 $92,731 $125,762 Contractual 22,876 29,331 29,313 Supplies 19,634 23,306 29,258 Sad Debt Expense 6,138 0 0 Capital 1,205 0 0 Total $141,447 $145,368 $184,333 Budget Summary Fiscal Year 2002 Bad Debt Expense Supplies 0% 16% ersonnel 68% Contractual 16% Capital Expenditure Summary No capital expenditures 164 Fiscal Year 2001-2002 Utility Operations ~I CfJ#t 165 Utility Operations Mission The Utility Operations Department ensures that adequate supplies of clean and safe drinking water are provided throughout the year and that the wastewater collection system operates at optimum capacity. Goal The Utility Operations Department will ensure the citizens of Colleyville have adequate water and wastewater services at all times. 2000-2001 Accomplishments ~ Met or exceeded state and federal water quality standards for 100% of the water supplied to the citizens of Colleyville ~ Managed a contract to change or calibrate approximately 10% of the residential water meters in the City per the Water Conservation and Emergency Management Plan ~ Located and repaired one major sewer line failures and several other problems ~ Maintained an effective working relationship with the Trinity River Authority, the Texas Natural Resources Conservation Commission (TNRCC), and surrounding cities ~ Worked with TNRCC and the Trinity River Authority to continuously monitor water quality and ensure taste and odor reduction ~ Monitored and maintained adequate water pressure In all areas of the water distribution system ~ Monitored the meter reading contractor to ensure accurate readings for billing ~ Continued to operate the state-mandated Cross Connection Control Program and ordinance 166 2000-2001 Accomplishments. continued ~ Improved the Valve Maintenance Program to reduce water outages to the minimum ~ Improved the sewer cleaning program to ensure minimal blockages; utilized TV inspection equipment to more effectively investigate suspected main failures 2001-2002 Objectives ~ Promote an effective and positive working relationship with the Trinity River Authority (TRA) y Exceed State and Federal water quality requirements for 100% of the water supplied to our citizens ~ Work with the Texas Natural Resource Conservation Commission and TRA to continue to improve water taste and to reduce odors ~ Evaluate, plan, and work with the Engineering Department to replace older water mains before significant water loss or property damage occurs ~ Improve the Sewer Cleaning Program to ensure a minimum of blockages; utilize TV equipment to inspect suspected main failures more efficiently and accurately ~ Reduce water outages by continuing to improve the Water Valve Maintenance Program and updating training for repair crews ~ Contract and ensure that 10% of the residential water meters are replaced or calibrated per the Water Conservation and Emergency Management Plan ~ Monitor the meter-reading contractor to ensure accurate readings for all customers 167 Utility Operations Service Delivery Measures FYOO Actual FY 01 Budgeted FY02 Budgeted Water mains miles maintained 139 153 153 Sanitary sewer miles maintained 115 130 130 manholes maintained 1,476 1,550 1,550 Water services meters maintained 7,000 7,000 7,500 Pumping facilities maintained Water 2 2 2 Sewer 4 3 2 Water storage facilities maintained Elevated 2 3 3 Ground 3 3 3 Water wells maintained 8 8 8 Fire hydrants 840 880 890 Personnel Summary FYOO FY 01 FY02 Actual Budgeted Budgeted Utility Superintendent 1 1 1 Project Inspector 1 1 1 Utility Supervisor 1 1 1 Utility Crew Leader 4 4 4 Utility Operator 7 7 7 Backflow Technician 1 1 1 Well Pump Maintenance Operator 1 1 1 Meter Servicer 1 1 1 Total full-time 17 17 17 168 Utility Operations Account 002-61 Utility Fund BudQet Summary FY 00 FY 01 FY02 Actual Budgeted Budgeted Personnel $ 716,929 $ 815,777 $ 921,307 Contractual 4,545,643 3,957,857 4,070,134 Supplies 150,397 141 ,743 139,321 Capital 151,775 957,000 72,500 Total $ 5,564,744 $ 5,872,377 $ 5,203,262 Budget Summary Fiscal Year 2002 Capital Supplies 1 % 3% Contractual 78% Capital Expenditure Summary Water meters and hydrants Replacement and new water pipe Replacement and new sewer pipe $ 65,000 5,500 2,000 Total $ 72,500 169 Fiscal Year 2001-2002 Utility Fund Non - Departmental Expenses Lot!eljuitle. com 170 Non-Departmental Expenditures Utility Fund BudQet Summary FY 00 FY 01 FY02 Actual Budgeted Budgeted Personnel* $0 $99,978 $44,000 Contractual 0 0 0 Supplies 0 0 0 Capital 0 0 0 Transfers 447,005 418,458 431 , 11 9 Total $447,005 $518,436 $475,119 *Fiscal Year 2002 Budgeted includes Pay for Performance Debt Service Fund Budaet Summary FYOO Actual FY01 Budgeted FY02 Budgeted Total $1,097,761 $1,097,433 $1,254,335 171 Fiscal Year 2001-2002 Debt Service Fund (Interest and Sinking Fund) Lot!eljuit!e. com 172 DEBT SERVICE FUND SUMMARY BUDGETED ANTICIPATED ACTUAL FY 2002 FY 2001 FY 2000 BEGINNING FUND BALANCE. 10/1 $ 760,662 $ 756,106 $ 721,629 FUND REVENUES Current Property Taxes 1,654,021 1,552,893 1,566,880 Delinquent Property Taxes 12.000 12,000 13,579 Penalty & Interest 10,000 10,000 12,489 Transfer.in CCCPD Fund 644,333 641,473 429,763 Interest Income 42,000 42,000 44,413 TOTAL REVENUES $ 2,362,354 $ 2,258,366 $ 2.067,124 FUND EXPENDITURES 1975 G.O. Bonds $ 68,750 $ 70,500 $ 72,250 1989 C.O. Bonds 0 0 46,530 1991 CO. Bonds 0 0 31,020 1992 G.O. Bonds 0 246,110 246,110 1993 G,O, Bonds 140,231 250,194 254,688 1994 G,O, & Refunding Bonds 325,300 418,220 341,073 1995 G,O, Bonds 117,395 221,808 224,208 1996 G,O, Bonds 105,400 185,576 184,016 1999 G.O. Bonds 38,670 39,270 37,927 1999 CCCPD Sales Tax Bonds 644,333 641,473 429,763 2001 G.O, Refunding Bonds 632,715 0 0 Fire Truck Note 57,192 59,818 50,000 Radio Tower/Equipment Lease 0 0 39,941 Radio Tower Upgrade Lease 23,559 35,000 0 Ambulance I Lease 0 0 23,039 Ambulance II Lease 32,222 34,260 0 Fire Truck Lease 41,582 41,582 41,582 Paving Equipment Lease 52,555 0 0 Paying Agent/Arbitrage Calculation Fees 18,450 10,000 10,500 TOTAL EXPENDITURES $ 2,298,354 $ 2,253,811 $ 2,032,647 ENDING FUND BALANCE. 9/30 $ 824,662 $ 760,662 $ 756,106 173 CITY OF COLLEYVILLE DEBT ISSUANCE POLICY GENERAL OBLIGATION BONDS: The City shall have the power to borrow money on the credit of the City and to issue general obligation bonds for permanent public improvements or for any other public purpose not prohibited by the Constitution and laws of the State of Texas, and to issue refunding bonds to refund outstanding bonds of the City previously issued. All such bonds shall be issued in conformity with the laws of the State of Texas. REVENUE BONDS: The City shall have the power to borrow money for the purpose of constructing, purchasing, improving, extending, or repairing of public utilities, recreational facilities or any other self-liquidating function not prohibited by the State of Texas, and to issue revenue bonds to evidence the obligation created thereby. Such bonds shall be a charge upon and payable from properties, or interest therein pledged, or the income therefrom, or both. The holders of the revenue bonds shall never had the right to demand payment thereof out of monies raised or to be raised by taxation. All such bonds shall be issued in conformity with the laws of the State of Texas. BONDS INCONTESTABLE: All bonds of the City having been issued and sold and having been delivered to the purchaser thereof, shall thereafter be incontestable and all bonds issued to refund in exchange for outstanding bonds previously issued shall and after said exchange, be incontestable. BORROWING IN ANTICIPATION OF PROPERTY TAX: In any budget year, The Council may, by resolution, authorize the borrowing of money in anticipation of the collection of property tax for the same year whether levied or to be levied. Notes may be issued for periods not exceeding one (1) year and must be retired by the end of the budget year in which issued. USE OF BOND FUNDS: Any and all bond funds approved by a vote of the citizens of Colleyville, will be expended only for the purposes stated in the bond issue. CERTIFICATES OF OBLIGATION: All certificates of obligation issued by the City shall be approved by ordinance and issued in accordance with the laws of the State of Texas. SOURCE: Home Rule Charter for the City of Colleyville, Texas, Section 9.07 174 DESCRIPTION FISCAL YEAR INTEREST PRINCIPAL OF MATURITY RATES AMOUNT OUTSTANDING 1975 GENERAL OBliGATION BONDS 2015 5.00% $675,000 1993 GENERAL OBliGATION BONDS 2002 7.75% 135,000 1994 GENERAL OBliGATION BONDS 2013 4.60% TO 5.60% 1.860.000 1995 GENERAL OBliGATION BONDS 2004 5.45% TO 8.00% 315,000 1996 GENERAL OBliGATION & REFUNDING BONDS 2006 4.60% TO 5.00% 465,000 1999 GENERAL OBliGATION BONDS 2019 4.00% TO 6.00% 480,000 2001 GENERAL OBliGATION REFUNDING BONDS 2014 4.00% TO 4.60% 9,045,000 TOTAL $12,975,000 ANNUAL REQUIREMENTS FISCAL YEAR PRINCIPAL INTEREST TOTAL CURRENT YEAR 2002 $660,000 $761,764 $1,421,764 MAXIMUM YEAR 2011 $1,310,000 $150,396 $1,460.396 RATIO OF DEBT TO ASSESSED VALUE 0.61% NET BONDED DEBT PER CAPITA $611 ~Qm8k!R~EPR~~N~RAW@81ilitGAT1QND~mm.:<.<<:: On August 10, 1991, voters authorized $13.500,000 in General Obligation Debt. At this time all authorized debt has been issued. PURPOSE OF AMOUNT AMOUNT UNISSUED IMPROVEMENT AUTHORIZED ISSUED BALANCE STREET IDRAI NAGE $8,110,000 $8,110,000 $0 PARKS 3,135.000 3,135,000 $0 PUBliC SAFETY 1,155,000 1.155,000 $0 liBRARY ICOMM CENTER 1.100,000 1,100,000 $0 $13,500,000 $13,500,000 $0 175 FISCAL YEAR PRINCIPAL INTEREST TOTAL 2002 660,000 761,764 1,421,764 2003 895,000 527,858 1,422,858 2004 935,000 483,228 1,418,228 2005 970,000 441,078 1,411 ,078 2006 1,020,000 398,520 1,418,520 2007 1,070,000 354,075 1,424,075 2008 1,130,000 307,961 1,437,961 2009 1,175,000 259,048 1,434,048 2010 1,245,000 206,681 1 ,451 ,681 2011 1,310,000 150,396 1,460,396 2012 1,115,000 95,600 1,210,600 2013 770,000 51,875 821,875 2014 480,000 22,526 502,526 2015 55,000 8,995 63,995 2016 35,000 6,184 41,184 2017 35,000 4,486 39,486 2018 35,000 2,789 37,789 2019 40,000 970 40,970 TOTAL $12,975,000 $4,084,034 $17,059,034 116 OUTSTANDING DEBT SERVICE REQUIREMENTS. TAX SUPPORTED BONDS FISCAL 1975 YEAR G.O. BONDS PRINCIPAL INTEREST TOTAL 2002 35,000 3,750 38,750 2003 40,000 2,000 42,000 2004 0 0 0 2005 0 0 0 2006 0 0 0 2007 0 0 0 2008 0 0 0 2009 0 0 0 2010 0 0 0 2011 0 0 0 2012 0 0 0 2013 0 0 0 2014 0 0 0 2015 0 0 0 2016 0 0 0 2017 0 0 0 2018 0 0 0 2019 0 0 0 TOTAL 75,000 5,750 80,750 177 OUTSTANDING DEBT SERVICE REQUIREMENTS - TAX SUPPORTED BONDS FISCAL 1975-A YEAR G.O. BONDS PRINCIPAL INTEREST TOTAL 2002 0 30,000 30,000 2003 0 30,000 30,000 2004 40,000 30,000 70,000 2005 40,000 28,000 68,000 2006 45,000 26,000 71,000 2007 45,000 23,750 68,750 2008 50,000 21,500 71,500 2009 50,000 19,000 69,000 2010 55,000 16,500 71,500 2011 60,000 13,750 73,750 2012 60,000 10,750 70,750 2013 65,000 7,750 72,750 2014 65,000 4,500 69,500 2015 25,000 1,250 26,250 2016 0 0 0 2017 0 0 0 2018 0 0 0 2019 0 0 0 TOTAL 600,000 262,750 862,750 178 OUTSTANDING DEBT SERVICE REQUIREMENTS - TAX SUPPORTED BONDS FISCAL 1993 YEAR G.O. BONDS PRINCIPAL INTEREST TOTAL 2002 135,000 5,231 140,231 2003 0 0 0 2004 0 0 0 2005 0 0 0 2006 0 0 0 2007 0 0 0 2008 0 0 0 2009 0 0 0 2010 0 0 0 2011 0 0 0 2012 0 0 0 2013 0 0 0 2014 0 0 0 2015 0 0 0 2016 0 0 0 2017 0 0 0 2018 0 0 0 2019 0 0 0 TOTAL 135,000 5,231 140,231 179 OUTSTANDING DEBT SERVICE REQUIREMENTS - TAX SUPPORTED BONDS FISCAL 1994 YEAR G.O. AND REFUNDING BONDS PRINCIPAL INTEREST TOTAL 2002 235,000 90,300 325,300 2003 240,000 79,135 319,135 2004 255,000 67,128 322,128 2005 105,000 58,255 163,255 2006 110,000 52,825 162,825 2007 115,000 47,030 162,030 2008 125,000 40,728 165,728 2009 125,000 34,040 159,040 2010 135,000 26,953 161,953 2011 145,000 19,180 164,180 2012 155,000 10,780 165,780 2013 115,000 3,220 118,220 2014 0 0 0 2015 0 0 0 2016 0 0 0 2017 0 0 0 2018 0 0 0 2019 0 0 0 TOTAL 1,860,000 529,574 2,389,574 180 OUTSTANDING DEBT SERVICE REQUIREMENTS. TAX SUPPORTED BONDS FISCAL 1995 YEAR G.O. BONDS PRINCIPAL INTEREST TOTAL 2002 100,000 10,698 110,698 2003 105,000 11,698 116,698 2004 110,000 2,970 112,970 2005 0 0 0 2006 0 0 0 2007 0 0 0 2008 0 0 0 2009 0 0 0 2010 0 0 0 2011 0 0 0 2012 0 0 0 2013 0 0 0 2014 0 0 0 2015 0 0 0 2016 0 0 0 2017 0 0 0 2018 0 0 0 2019 0 0 0 TOTAL 315,000 25,365 340,365 181 OUTSTANDING DEBT SERVICE REQUIREMENTS. TAX SUPPORTED BONDS FISCAL 1996 YEAR G.O. BONDS PRINCIPAL INTEREST TOTAL 2002 85,000 20,400 105,400 2003 90,000 16,330 106,330 2004 95,000 11,935 106,935 2005 95,000 7,328 102,328 2006 100,000 2,500 102,500 2007 0 0 0 2008 0 0 0 2009 0 0 0 2010 0 0 0 2011 0 0 0 2012 0 0 0 2013 0 0 0 2014 0 0 0 2015 0 0 0 2016 0 0 0 2017 0 0 0 2018 0 0 0 2019 0 0 0 TOTAL 465,000 58,493 523,493 182 OUTSTANDING DEBT SERVICE REQUIREMENTS - TAX SUPPORTED BONDS FISCAL 1999 YEAR G.O. AND REFUNDING BONDS PRINCIPAL INTEREST TOTAL 2002 15,000 23,670 38,670 2003 20,000 22,770 42,770 2004 20,000 21,570 41,570 2005 20,000 20,370 40,370 2006 20,000 19,170 39,170 2007 20,000 17,970 37,970 2008 25,000 16,808 41 ,808 2009 25,000 15,670 40,670 2010 25,000 14,508 39,508 2011 25,000 13,326 38,326 2012 30,000 12,020 42,020 2013 30,000 10,595 40,595 2014 30,000 9,171 39,171 2015 30,000 7,745 37,745 2016 35,000 6,184 41,184 2017 35,000 4,486 39,486 2018 35,000 2,789 37,789 2019 40,000 970 40,970 TOTAL 480,000 239,791 719,791 183 OUTSTANDING DEBT SERVICE REQUIREMENTS. TAX SUPPORTED BONDS FISCAL 2001 YEAR G.O. BONDS PRINCIPAL INTEREST TOTAL 2002 55,000 577,715 632,715 2003 400,000 365,925 765,925 2004 415,000 349,625 764,625 2005 710,000 327,125 1,037,125 2006 745,000 298,025 1,043,025 2007 890,000 265,325 1,155,325 2008 930,000 228,925 1,158,925 2009 975,000 190,338 1,165,338 2010 1,030,000 148,720 1 ,178,720 2011 1,080,000 104,140 1,184,140 2012 870,000 62,050 932,050 2013 560,000 30,310 590,310 2014 385,000 8,855 393,855 2015 0 0 0 2016 0 0 0 2017 0 0 0 2018 0 0 0 2019 0 0 0 TOTAL 9,045,000 2,957,078 12,002,078 184 -~....._..__._._-_._-~.__._-.,,_._.._._.._----,-_.._.,-..-...-----......-.-...........---.-.--..........".......,-- ~., .._.,_~_._~_____.__~~"~_____~,.,,""_______~.__..'.M__...___',...._-"'.,...~. .--......- Fiscal Year 2001-2002 Drainage Utility Fund Cot!eljuit!e. com 185 DRAINAGE UTILITY FUND SUMMARY BUDGETED ANTICIPATED ACTUAL FY 2002 FY 2001 FY 2000 BEGINNING FUND BALANCE. 10/1 $ 518,359 $ 413,378 $ 352,554 FUND REVENUES Drainage Fees $ 617,955 $ 582,450 $ 378,541 Penalties 9,269 9.172 6,103 Interest Income 55,000 46,000 13,759 TOTAL REVENUES $ 682,224 $ 637,622 $ 398,403 FUND EXPENDITURES Drainage Operations $ 302,979 $ 389,054 $ 204,979 Performance Pay 6,000 4,000 0 Debt Service 290,115 131,350 132,600 Compensation Adjustment 0 8,237 0 TOTAL EXPENDITURES $ 599,094 $ 532,641 $ 337,579 ENDING FUND BALANCE. 9/30 $ 601,489 $ 518,359 $ 413,378 186 DRAINAGE UTILITY FUND OPERATING REVENUES 5817.DRAINAGE FEES 5833.PENAL TIES TOTAL OPERATING REVENUE NON.OPERATING REVENUE 5825.INTEREST INCOME TOTAL NON-OPERATING REVENUE TOTAL INCOME FY 99 ACTUAL 372,072 5,935 378,007 10,627 10,627 FY 00 ACTUAL 387,541 6,103 393,644 13,759 13,759 FY 01 BUDGET 596,340 6,450 602,790 14,280 14,280 FY 01 RE-ESTIMATE 582,450 9,172 591,622 14,000 14,000 FY 02 BUDGET 617,955 9,269 627,224 46,000 46,000 388,634 ............................ ............................ .................-.......... ...........................- ............................ 673,224 407,403 187 617,070 605,622 DRAINAGE UTILITY FUND REVENUE ESTIMATES DRAINAGE UTILITY FEES On a monthly basis, six dollars is charged to each residential customer for use in drainage projects. The fees for other customer classes are as follows: Commercial/industrial use customers pay $20.91 per acre of development, churches and schools pay $13.07 per acre of development, and park type customers pay $9.15 per acre. The fees were increased in October 2001 and were used to fund $1,600,000 in Municipal Drainage Utility bonds sold in FY 2001. These bond proceeds are being used to fund capital drainage improvements. Other revenue growth in this fund would come from new residential and commercial customers. OTHER REVENUES The drainage fees are included on a customer's monthly utility bill and are subject to penalty if not paid by the due date. Therefore, penalty income is projected for customers who do not pay by the due date. Additionally, interest income of $55,000 is projected on the estimated available cash balance of $2,200,000 (interest rate of 4%). DRAINAGE CUSTOMER GROWTH FY1999 - FY 2002 7,400 7,200 7,000 . --- - ---6B69-- 6,800-66f-9- .- 6,600 6,400 6,200 188 ':QUTSTANltjlN'$:':'B'(jNfos:':'B'y':lSs.:lilifE?':':' ':':':':':':':':':':':':':':':':""",'::0':':":':":':':':':':'::':':':""':':'::':':',':':'"",.,.,........ ...~g~!:.~@~.g:....W:~i..W~WM....~~$rn.~.I....g.~~I.~.;.~....~~.N;;...................................:::,:,'".,.,...... DESCRIPTION FISCAL YEAR INTEREST PRINCIPAL OF MATURITY RATES AMOUNT OUTSTANDING 2001 REVENUE AND 2021 4% TO 5% $3,025.000 REFUNDING IMPROVEMENT BONDS TOT AL $3.025,000 ANNUAL REQUIREMENTS FISCAL YEAR PRINCIPAL INTEREST TOTAL CURRENT YEAR 2002 $85,000 $205,115 $290,115 MAXIMUM YEAR 2000 $85,000 205,115 $290,115 AVERAGE ANNUAL DEBT SERVICE $223,987 ............................................................................................................................ ...S....O.....N.......O.........R....E.....P.....A.....y.....f\i1.......S....N......W.......'..N......P...O......R....M........m......W....,..O......N...................................................... . ..... ..........."....... . . .. .. ............................. ...... . ..... ...... .. . ... .. ..... ..",. . ........ . ................................. .... ...... ...... . n. .. .... ............. ........... ........ .. ......... .... . . .... . . '.. . ........ ...................... . .............. ... .. '..' ............ ..................... ..... . ...... ...... ..... ,... . .... . ..... .. . ...... . .................. . . .. . . ... . ... . ... . .... ... .. .. ... .. ...... . . . ............... .. . .. .... ....... . . . .. . .... ..... .. . .. ... ... ...~.... ... . .. ..... ....... ........... ..... ... ... ... .... .... ...... ............. ......................................................................................................... ................................................... ............................................. Revenue bonds issued by the City of Colleyville are payable from revenue received from residential and commercial drainage utility fees and interest income. The coverage ratio for the City's Revenue Bonds is 1.2 times average annual debt service. 189 ::.w.......:.w.::::...m.......s.......w......}X::...:..N...:...:.......:....N..::..>a:.....:::::.Q......:S.....:S......:W......::..s.....:..a......s.......v.:::...>,.:O:.....:..E......:::e.....:..a.....:.Q......:..u.:::....J.::R.....:..E.....:.M..:::...:.s.......N.:::....w.......s.....:::::s.......y..:>.:::.p.....1.:S.....:..0.....:.#.\:..:::::::::...::.......:::..:::.....:::::::::::::::::::.::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::>::::>:".>:::'.:.:.........>:. .. . . .. .. .... . .Nl. ....... ..... . ..... ....... .. ...... .... .. .................. ....... ... t:::. Vi:'::A:>O.......... .................................... ..... ......... .... ............................................................................................................................................. ...........................................'.......................................... ............................................... FISCAL YEAR PRINCIPAL INTEREST TOTAL 2002 85,000 205,115 290,115 2003 140,000 128,193 268,193 2004 140,000 122,418 262,418 2005 145,000 116,361 261,361 2006 150,000 110,093 260,093 2007 160,000 103,705 263,705 2008 165,000 97,205 262,205 2009 170,000 90,420 260,420 2010 175,000 83,260 258,260 2011 185,000 75,608 260,608 2012 195,000 67,340 262,340 2013 200,000 58,550 258,550 2014 210,000 49,220 259,220 2015 220,000 39,220 259,220 2016 100,000 31,650 131,650 2017 105,000 26,625 131,625 2018 110,000 21,250 131,250 2019 115,000 15,625 130,625 2020 125,000 9,625 134,625 2021 130,000 3,250 133,250 TOTAL $3,025,000 $1,454,733 $4,479,733 190 Drainage Mission The Drainage Department strives to perform maintenance and repairs to all City- owned drainage systems and structures. Improvements are accomplished when necessary to prevent flooding of homes and other structures. Goal The Drainage Department will maintain all drainage systems free from obstructions. Timely, preventative maintenance reduces the cost, severity, and frequency of flooding. 2000 - 2001 Accomplishments ~ Cleaned more than 1,688 linear feet of drainage ditch ~ Inspected and cleaned all inlets in the City of Colleyville twice; made repairs as necessary ~ Repaired concrete rip rap wall at Heritage Avenue and Little Bear Creek ~ Inspected and cleaned all low water crossings during and after each rainfall ~ Repaired pipe failures at eleven locations under streets 2001-2002 Obiectives 'Y Respond to all Colleyville residents with drainage questions or problems within 24 hours. ~ Inspect and make necessary repairs to all inlets twice per year ~ Clean bridge areas twice per year ~ Maintain low water crossings ~ Clean approximately 1,700 linear feet of ditch 191 Drainage Service Delivery Measures FYOO FY 01 FY02 Actual Budgeted Budgeted Capital projects managed 15 19 18 Lot drainage inspections 270 510 250 Development cases reviewed 130 95 93 Average plan review time (days) 41 30 30 Building permits reviewed 270 250 250 Construction plans, site plans 43 38 and drainage studies reviewed 35 Active drainage complaints 120 90 70 City projects under design 16 12 16 City projects under construction 10 16 16 Drainage ditches maintained (miles) 72 72 72 Drainage inlets 1 ,435 475 1,480 Personnel Summary FYOO FY 01 FY02 Actual Budgeted Budgeted Project Inspector 1 1 1 Drainage Crew Leader 1 1 1 Equipment Operator* 0.5 1.5 1.5 Total full-time [Total FTEs] 2.5 3.5 3.5 * The Street Department and Drainage Department share one full-time position 192 ~___~..",_...__,_,__._____..__,__..____,_,,,__.._.___,._,_.~~~.~..__._"___..____.._.,__~..___".'n.,._..,.,._, Drainage Account 017-52 Drainage Utility Fund BudQet Summary FYOO FY 01 FY02 Actual Budgeted Budgeted Personnel $128,811 $156,997 $180,144 Contractual 63,683 79,823 83,624 Supplies 1 ,485 14,234 39,211 Capital 11,000 0 0 Total $204,979 $251,054 $302,979 Budget Summary Fiscal Year 2002 Capital 0% Contractual 28% Personnel 59% Capital Expenditure Summary No capital expenditures 193 Fiscal Year 2001-2002 Capital Outlay ~, CfJ#t 194 FY 2002 SUMMARY OF CAPITAL OUTLAY CAPITAL $ IMPACT ON DESCRIPTION OUTLAY OPERATING OF OPERATING EXPENDITUREI BUDGET EXPENDITURES EXPENSE GENERAL FUND FIRE HYDRA STORZ COUPLING FITTINGS $11,000 N $0 PUBLIC ACCESS DEFIBRILLATOR $3,500 N $525 RC MAINTENANCE TOTAL $14,500 $525 POLICE PATROL VEHICLE REPLACEMENT $31,000 R $2,000 RC FUEL, INSURANCE,REPAIRS PATROL VEHICLE REPLACEMENT $31,000 R $2,000 RC FUEL, INSURANCE,REPAIRS TOTAL $62,000 $4,000 UTILITY FUND UTILITY OPERATIONS WATER PIPE SEWER PIPE WATER METERS $5,500 R $2,000 R $65,000 N/R $0 $0 $0 TOTAL $72,500 $0 NOTES: N = NEW, R = REPLACEMENT, RC = RECURRING COST 195 Fiscal Year 2001-2002 Capital Improvement Program ~, CfJ#t 196 CITY OF COLLEYVILLE CAPITAL IMPROVEMENT PROGRAM AND PROJECTS As a part of the operating budget, the City of Colleyville Charter requires that a Capital Program be included in the budget listing all capital improvements, which are proposed to be undertaken during the next five fiscal years. As a part of the five-year planning process, capital projects are selected which complement the City's goals and objectives: · Street maintenance and improvement programs to provide a safe smooth riding surface with adequate access to schools and commercial districts. · Correction of drainage problems through an on-going facilities improvement program. · Park improvements to an interconnected park system that enhances the community and provides recreational access for all citizens. · Facilities improvements which are designed to provide public emergency safety and a planned community center. · Water system improvements that are designed to meet supply needs and safety requirements. · Sewer system improvements that are designed to assure adequate service and maintain the public health. During the next five years a number of projects are planned to meet the aforementioned goals. In June 2001 the City Council met and established the five-year goals for the City (see page 29). Various projects in the Capital Improvements program will ensure these goals are met. They include intersection improvements on John McCain Road and Glade Road, drainage improvements in Brighton Oaks, Jewell Estates, and Oak Knoll, and park planning and development of the Pleasant Run practice site, Bransford Park restoration and park land acquisition. Following this introduction is a detail budget sheet and map for each proposed project. 197 SOURCES OF FUNDS: Water & Sewer 1998 Revenue Bonds - Proceeds of Series 1998 Water & Sewer Revenue Bonds sold for water and sewer system improvements. 5 Year CEDC - The City receives funding for capital projects from the Colleyville Economic Development Corporation (CEDC). Perimeter Street Fees/Misc. Escrows - At the time of acceptance of a development by the City a developer can pay a perimeter street dedicated to street improvements on abutting streets rather than pay the roadway impact fee (see below definition). Area #1 /Area #2 Roadway Impact Fee - Fees paid by developers of new projects to be used for improvements to lessen the impact of new development on the roadway system. Water Impact Fee - Fees paid by developers of new projects to be used for improvements to lessen the impact of new development on the water distribution system 1995 Drainage Utility Bonds - Proceeds of Series 1995 Drainage Utility Revenue Bonds and interest earnings sold for drainage improvements. 2001 Drainage Utility Bonds - Proceeds of Series 2001 Drainage Utility Revenue Bonds and interest earnings sold for drainage improvements. General/Utility/MDUS Operating Budget - Improvements to be funded from the respective fund's operating budget. Parkland Dedication Fees - Fees collected from developers of residential and residential projects. The fees are used to acquire new park sites and make improvements to or expand existing parks to better serve new development. 1999 Library G.O. Bonds - Proceeds of 1999 General Obligation Bonds sold for the construction of a library facility. Voluntary Park/Library Fund - Residents may contribute $3.00 per month via their water bill payment to the Voluntary Park/Library Fund. The contributions received are split 2/3 to park projects and 1/3 for funding for the future library. 2001 TIF Bonds - Proceeds of 2001 TIF Bonds sold for the construction of a City Hall and library facility. Future TIF Bonds- Proceeds from TIF Bonds to be issued in the future. Crime Control and Prevention C.O. - Proceeds from the bonds sold in 1999 to fund the police/courts facility. 198 1997 CEDC Bond Sale - Proceeds from the 1997 CEDC Bond sale to fund the construction of a new library. 2000 CEDC Bond Sale - Proceeds from the 2000 CEDC Bond Sale to be used to fund a new City Hall. Grants - Proceeds from state and federal grants. Unfunded - Projects for which a funding source is not yet identified. 199 FY2002 - CAPITAL PROJECT RECAP SHEET 5-Vear CEDe 1998 Water & Capital Perimeter Street Area '1 Ar..1t2 General Fund Sewer Rev. Improvement Fee/Misc. Roadway Impact Roadway Impact Water Impact 1995 Drainage 2001 Drainag. Operating Project Number Project Title Bonds P'on Escrow Foo F.. Foo Utility Bonds Utility Bonds Budget DRAJNAGE OR.97.D02 Brighton Dilks Addition Drainage Improvements 532,794 OR-97-008 Jewel Estates Drainage Improvements 273,600 OR-01-009 Oak Knoll Low Water Crossing TOTAL DRAINAGE: $0 $0 $0 $0 $0 $0 $532,794 $273,600 $0 FACILITIES FA-97-001 City Hal & Library FA-99-007 Justice Center (PolicelCourt1; Bu~ding) 250,000 TOTAL FACILITIES: $0 $0 $0 $0 $0 $0 $0 $0 $250,000 PARKS PK-97-006 KirT\lllY Park Development Design and Construction 427,618 PK-97-008 McPherson Parle Master Plan 147,086 PK-97-011 Cottonbelt Trail Master Plan Phase I PK.99-021 little Bear Creek Trail Exteosion PK-99-022 Cottonbelt Trail Phase II PK-99-024 Bransford Park Restoration 244,018 PK.Oo-026 Parll Land Purchase 825,000 PK-00-027 Pleasant Run Parle Practice Site Phase I 205,965 PK-01-028 Cottonbelt Trail Phase III 393,000 TOTAL PARKS: $0 $2,242,687 $0 $0 $0 $0 $0 $0 $0 STREETS ST-97-008 John McCain Reafignment 437,820 220,000 650,000 ST-97-009 John McCain, Pleasant Run, & Bransford Road R.R. Crossings 5T-99-018 Riverwalk Dr. Construction 5T-99-019 Church Street Realignment 5T -00-023 Highway 26 Improvements: New lanes and Medians 5T.00-25 Glade Road and 5H 121 Tum lane 80,000 5T-01-026 John McCain at Pleasant Rl6llntal'$ection Improvements 128,000 ST-01-027 John McCain at Westcollt Intersection Improvements 53,000 5T-01-028 Bogart and Pleasant Run to Hall Johnson Improvements 232,000 5T-01-029 Glade Road and Heritage Intersection Improvements 750,000 51-01-030 Glade Road and Roberts Road Intersection Improvements 200,000 ST-01-031 Glade Road and Martin Pkwy. Intersection Improvements 200,000 51-01-032 Cheek-Sparger and Jackson Rd. Intersection Improvements 85,000 ST-01-033 Cheek-Sparger and Martin Pkwy. Intersection Improvements 250,000 TOTAL STREETS: $0 $0 $1,215,620 $1,200,000 $220,000 $0 $0 $650,000 $0 SEWER WT-97-006 Overland Trail Ground Storage Rehabilitation 335,000 WT-97-012 Replacement of 2- Water Lines at Various locations 363,007 411,665 TOTAL WATER: $696,007 $0 $0 $0 $0 $411,665 $0 $0 $0 TOTAL CAPITAL PROJECTS: $698,007 $2,242,687 $1,215,820 $1,200,000 $220,000 $411,665 $532,794 $923,600 $250,000 200 FY2002 - CAPITAL PROJECT RECAP SHEET 1999 Grime Crime Tax MDUS Operati"lg Parldand 1999 library Voluntary Pm 2001 TIF C.O. Future TIF Control & Operating 1997 CEDe 2000 CEDe Budget Oedication Fe. G.O. Bonds Fund Bonds Bonds Prevention C.O. Budget Bonds Bonds Grants Other Unfunded TOTAL 532,794 273,600 14,700 1,175,000 1,199,700 $14,700 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,175,000 $1,996,094 159,207 10,730,928 156,387 1,083,200 12,129,722 6.689,289 515,000 7,454,289 $0 $0 $159,207 $0 $10,730,928 $0 $6,689,289 $515,000 $0 $156,387 $0 $0 $1,063,200 $19,594,011 13,341 289,230 730,169 5,000 7.722,256 7,874,342 247,016 848,064 1,095,090 1,227,700 1,227,700 76,297 41,326 334,517 452,140 21,695 434,712 700,425 825,000 59,124- 265,069 393,000 $0 $323,313 $0 $54,667 $0 $0 $0 $0 $5,000 $0 $1,471,611 $21,695 $9,443,792 $13,562,965 300,000 383,030 1,990,950 407,500 407,500 250,000 950,000 1,200,000 1,600,000 1,600,000 5,000,000 25,000,000 30,000,000 80,000 242,000 370,000 254,000 307,000 600,000 832,000 140,000 890,000 200,000 200,000 630,000 715,000 365,000 615,000 $0 $0 $0 $0 $250,000 $6,150,000 $0 $0 $0 $0 $25,300,000 $0 $2,421,530 $39,407,350 57,000 392,000 774,672 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $57,000 $1,166,672 $14,700 $323,313 $159,207 $54,667 $1Q,980,928 $8,150,000 $6,689,289 $515,000 $5,000 $156,387 $26,771,811 $21,695 $14,180,522 $75,717,082 201 Fiscal Year 2001-2002 Demographic Information ~, CfJ#t 202 City of Colleyville FOR FY2002 BUDGET COLLEYVILLE IS THE NUMBER ONE RANKED SUBURB in the Dallas/Fort Worth Metroplex area according to the 1993 American Suburbs Rating Guide and Fact Book. Based upon crime rates, education, community stability, housing, open spaces and other factors. Colleyville edged out 43 other Dallas/Fort Worth Metroplex cities. COLLEYVILLE WAS ALSO THE NUMBER ONE RANKED SUBURB in the region according to D Magazine's "The Best Places to Live" survey. Community 2000 Census Population: 19,636 Size: 13.1 square miles Development: 51 % residential, 3% commercial, 25% undeveloped Location: 5 miles from DFW International Airport 14 miles from Fort Worth 22 miles from Dallas 48% of the population is between 25 and 54 34% of the population is under 19 The median age of Colleyville citizens is 39 76% of the population over 25 has attended college 96% of the housing is owner occupied 91 % of the population is family households The average household size is 3.06 The 1999 average household income is $178,008 Median household income is $135,215 The average appraised value of residential property in 2001 is $273,164 The average sale price of a new home in 2001 is $458,716 The average sale price of an existing home in 2001 is $340,085 The average new home building permit size in 2001 is 5,000+ square feet. 203 GOVERNMENT Colleyville was founded January 10, 1956 and has a Council-Manager form of government under a Home Rule Charter. Miles of Streets: 145 Miles of Water Mains: 153 Miles of Sanitary Sewers: 130 Registered Voters: 14,606 Police Protection: 30 Police Officers Fire Protection: 30 Firefighters Number of Park Acreage: 185 Number of Playgrounds: 5 EDUCATION Colleyville is primarily served by the Grapevine-Colleyville ISD. See www.Qcisd-k12.orQ Named a "What Parents Want" award-winning district for the 10th consecutive year The Texas Education Agency rates 15 out of 17 campuses "exemplary" in 2001 ("Exemplary" is the highest rating given by the Texas Education Agency) Ten US Department of Education Blue Ribbon Schools Total Students in 2000-2001 Elementary (Grades K-5): Middle School (Grades 6-8) High School (Grades 9-12): 13,560 6,301 3,359 3,900 Within the city limits of Colleyville, there are also two Montessori schools that teach elementary grades and two faith-based schools that offer kindergarten through 1 ih grades. 204 COLLEYVILLE HISTORY The area know known as Colleyville was first settled in the mid 1800's and was comprised of five separate small communities centered around area churches and schools. Colleyville was a small crossroads town between Fort Worth and Grapevine (home of the Dallas-Fort Worth international Airport) located at the present day intersection of East Glade Road and Bransford Road. The city was named "Colleyville", to honor a man by the name of Lilburn Howard Colley, who settled in the community in the 1880's. He was the town's only doctor and involved himself in civic activities. After the turn of the century, the Colleyville area became known for its outstanding cantaloupes, watermelons, squash, and tomatoes. Jrl,rlJII: ~"~"""""~')'"'''' !1111'lrl":~:;~~ 7>.........~..>......fii@i>......,~ > ..... Colleyville was incorporated in January 1956 with less than two square miles and a population of approximately 250. During the late 1970's and early 1980's, Colleyville's close proximity to Dallas-Fort Worth International Airport sparked the development of high quality residential development. Today, Colleyville is home to 20,000 residents, and offers a quiet residential haven for many upper management corporate executives, entrepreneurs, professional athletes, and their families. The city looks to the future to continue to offer its citizens the high quality residential development Colleyville is known for and to continue to add upscale retail development. 205 Fiscal Year 2001-2002 Glossary ~, CfJ#t 206 GLOSSARY KEY BUDGET TERMS ACCRUAL BASIS: A method of accounting that recognizes the financial effect of transactions, events, and interfund activities when they occur, regardless of the timing of cash flows. AD VALOREM TAX: A tax levied on taxable property (land, improvements and personal property) for the purpose of financing general operations of the City and debt service requirements. APPRAISED VALUE: The market value of real and personal property located in the City as of January 1 each year, as determined by the Tarrant Appraisal District. APPROPRIATION: The maximum level of spending for each fund and for each department as authorized annually by the City Council. BOND: A written promise to pay a specified sum of money, called the face value or principal amount, at a specified date in the future, called the maturity date, together with periodic interest at a specified rate. BUDGET: A financial plan for a specified period of time (fiscal year) that matches all planned revenues and expenditures for various municipal services. BUDGET SCHEDULE: The schedule of key dates or milestones that a government follows in the preparation and adoption of a budget. BUDGET MESSAGE: A general discussion of the submitted budget presented in writing by the City Manager as a part of the budget document. CAPITAL OUTLAY: An expenditure which results in the acquisition of or addition to fixed assets, and meets these criteria: has an anticipated useful life of more than one year; can be permanently identified as an individual unit of property; belongs to one of the following categories: Land, Buildings, Structures & Improvements, Equipment; constitutes a tangible, permanent addition to the value of City assets; does not constitute repair or maintenance; and, is not readily susceptible to loss. CAPITAL PROJECT: A specific and identifiable improvement or purpose for which expenditures are proposed within the capital budget or capital improvement program. CERTIFICATES OF OBLIGATION (C.O.): Tax-supported bonds that are similar to general obligation bonds and can be issued after meeting strict publication requirements and with final approval of the City Council. 207 CITY COUNCIL: The Mayor and five Council members collectively acting as the legislative and policy making body of the City. CONTRACTUAL SERVICES: Services purchased by the City such as utility services, insurance, and maintenance contracts, outside consulting. DELINQUENT TAXES: Taxes remaining unpaid on or after the date on which a penalty for non-payment is attached. February 1st is the date the unpaid taxed become delinquent in the City. DEBT SERVICE: The City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre-determined payment schedule. DEPARTMENT: A major administrative division of the City, which indicates overall responsibility for an operation or a group of related operations within a functional area. EFFECTIVE TAX RATE: A rate, which generates the same amount of revenues from property, which is taxed in both years. ENCUMBRANCES: Obligations in the form of purchase orders and contracts which are chargeable to an appropriation and for which a part of the appropriation is reserved because the goods or services have not been received. When paid, the encumbrance is liquidated. EXEMPT/EXEMPTION: Amounts under state law that is deducted from the appraised value of property for tax purposes. Tax rates are applied to the non-exempt portion of the appraised value to calculate the annual tax levy. ENTERPRISE FUND: A fund established to account for operations that are financed and operated in a manner similar to private business enterprises--where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. EXPENDITURE: Decreases in (use of) financial resources other than through interfund transfers. This term applies to all governmental type funds. EXPENSE: A use of financial resources, denoted by its use in the enterprise funds, which is accounted for on a basis consistent with the private business accounting model (full accrual basis). FISCAL YEAR: The time period designated by the City signifying the beginning and ending period for recording financial transactions. The City of Colleyville has specified October 1 to September 30 as its fiscal year. 208 FRANCHISE FEE: A fee paid by public service businesses for use of City streets, alleys and property in providing their services to the citizens of a community. Services requiring franchises include electricity, telephone, natural gas and cable television. FUND: An accounting entity with a separate set of self-balancing accounts which comprise its assets, liabilities, fund balance, revenues and expenditures. FUND BALANCE: The assets of a fund less liabilities, as determined at the end of each fiscal year. Any reservations of fund balance are deducted to result in an "unreserved fund balance" . GENERALLY ACCEPTED ACCOUNTING PRINCIPALS CGAAP): Detailed accounting standards and practices as prescribed by the Governmental Accounting Standards Board. GENERAL FUND: The largest fund within the City, the General Fund accounts for most of the financial resources of the government. General Fund revenues include property taxes, licenses and permits, local taxes, service charges, and other types of revenue. This fund usually includes most of the basic operating services, such as fire and police protection, park and recreation, public works, and general administration. GENERAL OBLIGATION BONDS: Bonds that finance public projects such as streets, municipal facilities, and park improvements. The repayment of these bonds is made from property taxes, and the full faith and credit of the issuing government back these bonds. INTERGOVERNMENTAL REVENUES: revenues from other governments in the form of grants or shared revenues. MIXED BEVERAGE TAX: A tax imposed on the gross receipts of a licensee from the sale, preparation, or serving of mixed beverages MODIFIED ACCRUAL BASIS: Basis of accounting according to which revenues are recognized in the accounting period in which they become available and measurable and expenditures are recognized in the accounting period in which the fund liability occurs, if measurable. NON-DEPARTMENTAL: Includes debt service, operating transfers between funds, and salary merit pool. {O)PERATIONS AND CM) AINTENANCE: Represents the portion of taxes assessed for the operations and maintenance of General Fund Services. OPERATING BUDGET: A financial plan outlining estimated revenues and expenditures and other information for a specified period (usually a fiscal year). The "proposed budget" is the financial plan presented by the City Manager for consideration by the City Council, and the "adopted budget" is the financial plan ultimately approved and authorized by the City Council. 209 ORDINANCE: A formal legislative enactment by the governing body of a municipality. It is not in conflict with any higher form of law, such as a state statute or constitutional provision; it has the full force and effect of law within the boundaries of the municipality to which it applies. PER CAPITA DEBT: Total tax supported debt outstanding divided by population. PER CAPITA EXPENDITURES: Total General Fund expenditures divided by population. PERSONAL SERVICES: Expenditures made for salaries and related benefit costs. POLICY: A definite course of action adopted after a review of information and directed at the realization of goals. PROPOSED BUDGET: The budget that has been prepared by the City Manager and submitted to the City Council for approval. RESERVE: An account used to indicate that a portion of fund resources is restricted for a specific purpose, or is not available for appropriation and subsequent spending. REVENUE BONDS: Long term debt (bonds) the repayment of which is based upon pledged revenues from a revenue generating facility. REVENUES: All amounts of money earned or received by the City from external sources. SALES TAX: A general "sales tax" is levied on persons and businesses selling merchandise and/or services in the city limits on a retail basis. State law defines the categories for taxation. TAX BASE: The total property valuations on which each taxing entity levies its tax rates. TAX LEVY: The total revenues to be raised by ad valorem taxes for expenditure as authorized by the City Council. TAX RATE: A percentage applied to all taxable property to raise general revenues. It is derived by dividing the total tax levy by the taxable net property valuation. TAXABLE VALUE: Estimated value of property on which ad valorem taxes are levied. TAXES: Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. TRANSFERS IN/OUT: transfers made from one City fund to another City fund for the purposed of reimbursement of expenditures, general and administrative services, or debt service. 210