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HomeMy WebLinkAboutColleyville Sidewalks Committee-Minutes-8/11/2009c��Y4� COLLEYVILLE TRAILS AND SIDEWALKS COMMITTEE � `� MEETING MINUTES — August 11, 2009 Texas CALL TO ORDER The meeting was called to order at 4:10 p.m. ROLL CALL Present: Odilon Alvarado, Gail Manion, Judy Atwood, and Debby Abitz Staff Present: Steve Chutchian, Monica Walsh, Jeremy Hutt, Kathy Moore APPROVAL OF MINUTES Judy Afinrood requested a grammar change to the minutes from April 28, 2009 meeting and moved to approve the minutes with the correction. Gail Manion seconded the motion. The vote was unanimous. AGENDAITEMS 1. Discussion of the Pleasant Run Road Trail Alternatives Monica Walsh, Director of Parks and Recreation reviewed with the Committee their recommendations to the Parks and Recreation Advisory Board in 2008. The Committee recommended the installation of the Pleasant Run Trail, from Colleyville Elementary School to Hardage Lane which was done and came in under budget. Three alternatives with cost estimates were presented to the Committee for the next phase of the Pleasant Run Trail. The first option being the section of trail between Mission Lane (the Village) and Church Street with a cost estimate of $371,000, which will be reduced to $363,000 because the First Baptist Church has recently bought some of the property in this section and they will be required to install the trail along that portion of property. In addition, there is a possibility that First Baptist Church will be doing renovations to their existing property along Pleasant Run Road and if that occurs they will be required to install that section of trail as well. There is also the possibility of development at the Village which would require the Developer to install that section of trail. The second option of trail would be between Church Street and Bogart Drive with a cost estimate of $250,000. This section of trail would bring us close to connecting with the Cottonbelt Trail. Steve Chutchian is working with the "T" on trying to get design and construction for quad gates at that intersection, and possibly getting that section of trail Colleyville Trails and Sidewalks Committee Meeting Minutes — August 11, 2009 done when the quad gates are installed. He hopes to move forward with an interlocal agreement within the next month or so. The design and approval from Dart will take approximately a year, so construction would start sometime in 2011. The final option is between Hardage Lane and L.D. Lockett Road with a cost estimate of $250,000. This is the option that the Parks and Recreation Advisory Board are recommending to the CEDC Board. Their reasoning was simply due to the value of the how much trail you get for the dollar amount, the number of users and safety issues. In addition, it ties into the Cottonbelt Trail. The Committee discussed the options and agreed with the Parks and Recreation Advisory Board that option three was the better option at this point in time. Judy Atwood made a motion that the Committee recommend to fund construction on the section of trail from Hardage Lane to L.D. Lockett Road as their initial funding priority. Debby Abitz seconded the motion. The vote was unanimous. Monica Walsh will take the Committee's recommendation to the CEDC Committee, which will in turn vote on the budget for the upcoming year. 2. Update of the Proposed 2009 Sidewalk Improvement Project Jeremy Hutt gave a brief update on the 2009 Sidewalk Improvement Project, informing the Committee that there was a slight delay due to funding issues, but those have been worked out. He stated that if we don't run into any problems there is a very good possibility that we will be completely done before school starts, but if that is not the case we could still be in the clean-up stage. Judy Atwood voiced concerns about safety issues if construction is still underway after the start of school; Jeremy Hutt stated that they would limit the amount of activity and the timing would be monitored. 3. Discussion of a Five-Year Capital Improvement Plan and Use of Escrowed Sidewalk Funds Steve Chutchian told the Committee that he would be combining the next finro agenda items as he gave them an update from Council. He informed the Committee that the Council has asked that they relook at the existing Five-Year CIP. In addition, they would like the Committee to revise the complete Five-Year Capital Improvement Plan and summit the new CIP to Council for approval sometime this fall. Council has directed Staff that in the upcoming year they would like the Committee to look at the sidewalk needs for the entire City and to spread the sidewalk construction throughout the City. This will require some research and driving the City to determine the needs and also to look for small gaps that would provide connectivity. Steve Chutchian also informed the Committee that the annual sidewalk funding of $50,000 was not funded for FY10 and most likely would not be funded for the next several years, due to the slow economy. Council has agreed that the escrowed sidewalk funds will be used to fund the sidewalk program for the next several years. There is currently $132,000 in these funds, but Council is scheduled to hear three more appeals for refunds before the deadline will have passed. Colleyville Trails and Sidewalks Commiftee Meeting Minutes — August 11, 2009 There was much discussion on Council action and refunds already given with the Committee agreeing that they would write letters to the each of the Council members explaining their concerns over the upcoming appeal cases and what that escrow money could be used for; requesting that Council turn down those appeals. Once the last three appeal cases have been heard by Council and their decisions made the balance left in the escrowed sidewalk funds will be the amount that the Committee has to work with. These funds will need to be spread out over the next four to five years; once these funds are expended we hope to be able to reinstate the budgeted money once again. Steve Chutchian pointed out that another aspect of the escrowed sidewalk funds is that the funds are divided by neighborhoods and the monies collected in each neighborhood will have to be spent within that neighborhood it was collected. Steve Chutchian gave the Committee a summary of their assignment for the upcoming months. Council requested the Committee to prepare a new five-year plan for sidewalks which will be presented to Council for approval sometime between now and December. This will require several worksessions to complete a five-year plan that will be followed instead of going back to Council each year with changes. The Committee will need to work within the neighborhoods and the funding available within each neighborhood. Odilon Alvarado suggested that each member take one neighborhood and drive the area and come up with recommendations for that neighborhood. They all agreed. Jeremy Hutt suggested that when making their recommendations for projects they might want to consider having a core project for each year that doesn't require the whole budget for each given year; this will eliminate the need to redo the whole plan every time a change is needed. STAFF REPORTS The committee agreed to meet for a worksession on Tuesday, September 22, 2009 at 4:00 p.m. CITIZEN COMMENTS There were no Citizen comments. ADJOURNMENT The meeting adjourned at 5:44 p.m. Respectfully Submitted, Kathy E. Moore Administrative Assistant Approved on: February 9, 2010 Colleyville Trails and Sidewalks Committee Meeting Minutes — August 11, 2009