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HomeMy WebLinkAboutColleyville Sidewalks Committee-Minutes-11/11/2008Y o, COLLEYVILLE TRAILS AND SIDEWALKS COMMITTEE ', MEETING MINUTES -November 11, 2008 Texas CALL TO ORDER The meeting was called to order at 4:10 p.m. ROLL CALL Present: David Klenzendorf, Gail Manion, Odilon Alvarado, Jack Olsen, Judy Atwood Staff Present: Steve Chutchian, Jeremy Hutt, Ron Ruthven, Kathy Moore APPROVAL OF MINUTES Judy Atwood requested a change to the wording in the first paragraph. Odilon Alvarado moved to approve the minutes from the August 18, 2008 meeting with the requested change to the first paragraph to now read "he wants to insure that the Committee is being consistent". Jack Olsen seconded the motion. The vote was unanimous. AGENDA ITEMS 1. Staff Update Regarding the Adoption of a Supplemental Sidewalk System Map Steve Chutchian gave the Committee a brief update on the Supplemental Sidewalk System Map stating that at the previous Pre-Council meeting David Klenzendorf, Gail Manion and Judy Atwood presented the map to Council. There was a short discussion with a few questions for the Committee, but over-all the Council was pleased with the map and they endorsed it. Council directed staff to prepare this item for approval at the next Council meeting on December 2, 2008. Steve moved on to the issue of the variance/wavier process, in which he invited Ron Ruthven, Interim Community Development Director to join in on the meeting and to help the Committee understand the process. The Land Development Code now has a provision for waivers, which is now very general, however Ron has put together some changes to help this process work more effectively. Council does not wish to review these waivers at this time; therefore staff feels that the ideal place for waiver reviews would be with the Planning and Zoning Commission. They meet every two weeks and are much more aware of development issues within the City. Staff feels that the Planning and Zoning Commission will be supportive of the recommendations that the Committee has assigned to the Supplemental Sidewalk System Map. Staff is proposing that once a waiver has been turned down by the Planning and Zoning Commission that would be the final decision. Colleyville Trails and Sidewalks Committee Meeting Minutes -November 11, 2008 Ron Ruthven passed out a draft of the proposed changes to the Land Development Code in regard to sidewalk construction and the Supplemental Sidewalk System Map. He would like to incorporate this draft with other upcoming changes to the Land Development Code. There was a lengthy discussion on the proposed changes to the Land Development Code in reference to the various requirements and the waiver process. The Committee would like to receive copies of all wavier requests in advance of their scheduled agenda date with the Planning and Zoning Commission; this would give the Committee an opportunity to give their input to the Planning and Zoning Commission and also to better understand which areas are causing problems. Ron Ruthven stated that these proposed changes, along with many others will go to the Planning and Zoning Commission on December 22, 2008, and then on to Council. Judy Atwood asked about adding verbiage to the Land Development Code in regard to the way the cost is determined and what is included when escrowing funds in lieu of building sidewalks. The Committee wants the escrowed amount to reflect the cost of the sidewalk and any additional expenses associated with the sidewalk placement. Steve Chutchian and Ron Ruthven agreed that this wouldn't be a problem. Ron Ruthven added that when someone applies for a waiver there will also be an application fee to accommodate staff's time. In addition to the other changes, the Committee asked about the potential of adding a distance requirement for the placement of sidewalk to the Land development Code. Ron Ruthven and Steve Chutchian agreed that defining specific limits for sidewalks from the back of curb or edge of pavement on an existing street is not recommended. Staff further stated that construction in established areas involves the placement of sidewalks around existing trees, drainage and utility facilities, drainage ditches, and in a non-linear alignment. The Land Development Code has a provision for constructing walks within one foot (1') of the right-of-way of a street. Current policy by City Staff is to construct new sidewalks as far away from the edge of pavement or back of curb of a street as possible. 2. Update of the Proposed Pleasant Run Trail Improvements Jeremy Hutt gave a brief update on the Pleasant Run Trail Improvement Project; he noted a change to the timeline due to the Holiday schedule, but he plans to drop the construction schedule to seventy-five days and that will make up most of the time. Gail Manion questioned how long the sidewalk may be out of use; Jeremy Hutt stated that it will be approximately three or four days. 3. Discussion of the Proposed 2009 Sidewalk Improvement Project Jeremy Hutt reviewed the Sidewalk CIP Five-Year Plan with the Committee. He informed the Committee that they will need to look at the projects slated for 2009 and decide if we are going to stay with those projects or request changes to the Five-Year Plan. In addition, he reminded the Committee that if changes are made they will have to go before Council for approval. Discussions continued concerning the projects listed for 2009, and Jeremy Hutt noted that Tinker Road from Emerald Drive to Pleasant Run Colleyville Trails and Sidewalks Committee Meeting Minutes -November 11, 2008 Road from 2008 was not completed last fiscal year due to financial restraints. The discussion continued concerning the Colleyville Terrace area; the City received several emails requesting sidewalks in that area. Jeremy will do a cost estimate for Colleyville Terrace from South Drive to Pleasant Run Road on the North side. In addition, Gail Manion requested that we look at extending Beverly Drive from Leta Lane to Bransford Road. Steve Chutchian agreed to have the cost estimates updated by the next scheduled meeting, so the Committee can set their priorities. Gail Manion asked if there were any updates on developments that would affect any of the projects on the Sidewalk CIP Five-Year Plan. Steve Chutchian said there was one development close to Garry Lynn Drive and Glade Road, on the South side that is in the works. Jeremy Hutt stated that the project is on a holding pattern right now, it may be a while before it gets started. If this project goes in they will be required to put sidewalks on Glade Road from Riverwalk Drive to the Duke Tract. STAFF REPORTS The committee agreed to have their quarterly meeting on Tuesday, February 10, 2009 at 4:00 p.m. CITIZEN COMMENTS There were no Citizen comments. ADJOURNMENT The meeting adjourned at 5:43 p.m. Respectfully Submitted, Kathy E. Moore Administrative Assistant Approved on: February 16, 2009 Colleyville Trails and Sidewalks Committee Meeting Minutes -November 11, 2008