HomeMy WebLinkAboutCity Council Resolutions (R-00-1623)-03/21/2000
RESOLUTION R-OO-1623
APPROVING THE TERMS AND CONDITIONS OF AN INTERLOCAL
AGREEMENT BETWEEN THE TEXAS COOPERATIVE PURCHASING
NETWORK (TCPN), PROVIDING FOR A COOPERATIVE PURCHASING
PROGRAM FOR GOODS AND SERVICES, AND DESIGNATING THE FINANCIAL
ANALYST AS THE CITY OF COLLEYVILLE"S OFFICAL REPRESENTATIVE TO
THE PROGRAM.
WHEREAS, the staff of the City of Colleyville seeks to reduce the cost of acquiring
goods and services for the City by minimizing both the cost of the
acquisition process and the prices paid for goods and services; and
WHEREAS, the City Council of the City of Colleyville has been presented a
proposed interlocal agreement by and between the Texas
Cooperative Purchasing Network (TCPN), an organization sponsored
by the Texas Education Agency's Region IV Educational Service
Center (ESC); and
WHEREAS, the City Council has found this agreement to be acceptable and in the
best interests of the City of Colleyville and its citizens and taxpayers
through the anticipated savings to be realized; and
WHEREAS, the City of Colleyville, Texas, pursuant to the authority granted under
Sections 791.001 to 791.029 of the Local Government Code, VTC.A
(as amended), desires to participate in the described purchasing
program offered by the Texas Cooperative Purchasing Network
(TCPN) as sponsored by the Region IV ESC.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
Sec. 1.
THAT the City Council of the City of Colleyville has reviewed the
terms and conditions of the agreement and finds it to be acceptable
and in the best interests of the City of Colleyville and its citizens and
it is hereby in all things approved.
Sec. 2.
THAT the Financial Analyst of the City of Colleyville (under the
direction of the Finance Director and Assistant City Manager) is
hereby designated to act for the City of Colleyville in all matters
relating to the Cooperative Purchasing Program including the
designation of specific TCPN-sponsored contracts in which the City
of Colleyville desires to participate.
Resolution R-00-1623
Page 2 of 2
AND IT IS SO RESOLVED.
Pass~~ by a vote of 4_ ayes, 0 nays, and 0 abstentions, on this
2J~ day of ~ ,2000.
ATTEST:
Je n Harris, TR;)~
City Secretary
CITY OF COLLEYVILLE:
D/[~Cu
Mayor
INTERLOCAL AGREEMENT
Between the City of Colleyville, Texas
and the Texas Cooperative Purchasing Network
(Sponsored by Region IV ESC)
This agreement is effective .J\1a.rc..h ),1, 2000 and shall be
automatically renewed unless either party gives sixty (60) days notice of non-
renewal. This agreement may be terminated with or without cause by either party
upon sixty (60) days prior written notice, or may also be terminated for cause at any
time upon written notice stating the reason for and effective date of such
terminations and after giving the affected party a thirty (30) day period to cure any
breach.
Statement of Services to be Performed:
Texas Cooperative Purchasing Network (TCPN) sponsored by Region IV ESC will
organize and administer a cooperative purchasing program. Authority for such
services is granted under sections 791.001 to 791.029 of the Local Government
Code, V.T.C.A. (as amended). The purpose of this cooperative is to increase the
effectiveness and efficiency of local school districts. The goal of the cooperative
is to obtain substantial savings for all members through volume purchasing.
Role of the TCPN (Sponsored by Region IV ESC):
1. Provide for the organizational and administrative structure of the program.
2. Provide staff time necessary for efficient operation of the program.
3. Receive quantity requests from entities and prepare appropriate tally of
quantities.
4. Initiate and implement activities related to the bidding and vendor selection
process.
S. Provide members with procedures for ordering, delivery and billing.
Role of the Member Jurisdiction or Agency:
1. Commit to participate in the program by an authorized signature in the
appropriate space below.
2. Designate a contact person for the cooperative.
(continued)
3. Commit to purchase products and services that become part of the official
products and services list through TCPN when it is in the best interest of the
member entity to utilize this channel.
4. When purchasing through the Texas Cooperative Purchasing Network
(Sponsored by Region IV ESC), prepare and issue purchase orders to the
appropriate vendor from the official award list provided by TCPN.
5. Accept shipments of products ordered from TCPN vendors in accordance with
the entity's standard purchasing procedures.
6. Pay vendors in a timely manner for all goods and services received.
Authorization:
The City of Colleyville and the Texas Cooperative Purchasing Network's authorized
representatives enter into the above-described agreement
CITY OF COLLEYVILLE, TEXAS
Texas Cooperative Purchasing Network
(Sponsored by Region IV ESC)
By
Authorized Signature
By ;,Lv'"~1 (~l(jlL ."
Authorized signature
Mayo I
Title
Chief Financial Officer
Title
.JAflrfl)) 2. / I 2-000
Date '
April 3. 2000
Date
Ken Kolsti. Financial Analyst
Contact Person
Tommy Collier
Contact Person
REGION
~ducation Service Center
Executive Director
Bill McKinney, Ph.D.
April 4, 2000
Ms. Jean Harris
City of Colleyville
P. O. Box 185
Colleyville, TX 76034
Dear Ms. Harris:
Enclosed is a signed interlocal agreement between Region IV Education Service Center
and your entity.
We look forward to working with you and appreciate you participating in our purchasing
cooperative.
If you have any questions, please feel free to contact me by telephone at (713) 744-6538
or bye-mail attcollier@esc4.net. Thank you.
Sincerely,
fI ~dJM,~~
..J)Y'y ^""'\
Tommy Collier
Chief Financial Officer
7145 West Tidwell. Houston, Texas 77092-2096 . (713) 462-7708 · Fax (713) 744-6514 · www.esc4.net · An equal opportunity employer