Loading...
HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-1/7/2013City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, January 7, 2013 6:00 p.m. Colleyville Public Library 110 Main Street 2nd Floor Meeting Room 1. CALL TO ORDER Chairperson Suzanne Hughes called the meeting of the Parks and Recreation Advisory Board to order on January 7, 2013 at 6:01 p.m. ROLL CALL Present: Chairperson Suzanne Hughes, Board Members Ken Llewellyn, Charles Bethards, Carel Tornes, Kathryn Wheat and Brett Oliver. City staff: Library, Parks and Recreation Director Mary Rodne, Park Superintendant Tim Hightshoe, Recreation Manager Lisa Escobedo, and Administrative Assistant Kathy Moore Absent: Board Member Thomas Parker and Michelle McGarry 2. APPROVAL OF MINUTES October 8, 2012 Board Member Brett Oliver moved to approve the October 8, 2012 minutes as written. Kathryn Wheat seconded the motion. The motion carried with a unanimous vote. 3. REGULAR AGENDA ITEMS 3a Introduction of new Parks and Recreation Advisory Board members Parks and Recreation Board Chair Suzanne Hughes introduced Carel Tornes, a new member to the Board. New member, Michelle McGarry, was unable to attendance this meeting. 3b Election of a Parks and Recreation Advisory Board Chairperson and Vice- Chairperson Ken Llewellyn made a motion that Suzanne Hughes continues as the Board Chairperson. Kathryn Wheat seconded the motion. The motion carried with a unanimous vote. Parks and Recreation Advisory Board Minutes January 7, 2013 City of Colleyville Page 2 Carel Tornes made a motion that Ken Llewellyn be reappointed as Vice-Chair of the Parks and Recreation Advisory Board. Kathryn Wheat seconded the motion. The motion carried with a unanimous vote. 3c Discussion and consideration of appointment of representatives to serve on subcommittees The members of the Parks and Recreation Advisory Board recommend Kathryn Wheat to serve on the Park Land Dedication Committee for a one-year term ending December 2013. Carel Tornes made a motion and Brett Oliver seconded the motion. The motion carried with a unanimous vote. The members of the Parks and Recreation Advisory Board recommend Suzanne Hughes to serve on the Colleyville Tree Board for a two-year term ending December 2014. Kathryn Wheat made a motion and Brett Oliver seconded the motion. The motion carried with a unanimous vote. The members of the Parks and Recreation Advisory Board recommend Carel Tornes to serve on the Colleyville Tree Board for a two-year term ending December 2014. Brett Oliver made a motion and Ken Llewellyn seconded the motion. The motion carried with a unanimous vote. 3d Recreation, Athletics, Tennis, and Senior Reports Lisa Escobedo, Recreation and Special Events Manager updated the Board on Recreation, Athletics, Tennis and the Senior Center activities for the months of October through December. Noted highlights for the Recreation Department included Colleyville Clean Sweep, Haunted Trail and the Holly Colley Holiday event; The Senior Center hosted their annual Health Fair and Holiday Party. 3e Parks Operations and Capital Improvement Status Report Tim Hightshoe, Parks Superintendant gave an update on the Parks and Recreation CIP Project for Pleasant Run Trail, noting that it is still under design. Additionally, he updated the Committee on other miscellaneous projects preformed by the Parks Department. He informed the Board that we have had some staffing changes; the Parks Supervisor position is currently open and the Park Ranger position has been filled. 3f Approval of the updated Bylaws for the Parks and Recreation Advisory Board Suzanne Hughes gave the Board an overview of the new bylaw format, noting that our current bylaws were incorporated into the new format. Additionally, the approval by the Board to change to quarterly meetings was updated on this draft. Discussion Parks and Recreation Advisory Board Minutes January 7, 2013 City of Colleyville Page 3 ensued; Kathryn Wheat made a motion to approve the current bylaw draft, as presented to the Board. Carel Tornes seconded the motion. The motion carried with a unanimous vote. The updated bylaws will be forwarded to City Council. 4. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 5. ADJOURNMENT Kathryn Wheat moved to adjourn the meeting at 6:24 p.m. Brett Oliver seconded the motion. The motion carried with a unanimous vote. Minutes taken and prepared by: Kathy E. Moore Administrative Assistant