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HomeMy WebLinkAboutLibrary Board-Minutes-4/8/2013City of Colleyville Page 1 City of Colleyville Colleyville Library Board Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, April 8, 2013 6:00 p.m. Colleyville Public Library 110 Main Street 1. CALL TO ORDER Chair Jerome Davis called the meeting of the Colleyville Public Library to order at 6:02 p.m. Roll Call: Present Chairperson Jerome Davis, Board members Victoria Kennedy- Ziegler, Thad Bolline, Kay Newton, Pam Jones, Charna Logan-Gray; Library, Parks and Recreation Director Mary Rodne and Administrative Assistant Kathy Moore. Absent Board member Billie Tuttle; Alternate and Ex-Officio members Melissa Orlando and Cecilia Monacelli 2. APPROVAL OF MINUTES February 11, 2013 A motion was made by Charna Logan-Gray and seconded by Victoria Kennedy-Ziegler to approve the February 11, 2013 minutes as presented. Motion approved unanimously. 3. REGULAR AGENDA ITEMS 3a Discussion of closing the North Texas Library Partners (NTLP) Director Mary Rodne gave an overview on the services provided by the North Texas Library Partners (NTLP), a non-profit Corporation, which the Library pays an annual membership fee of $2,000. Rodne stated that the benefits provided by NTLP include vendor discounts, training opportunities, and group bidding for discount pricing. Director Rodne reported that with the closing of the NTLP, the Library will receive a partial refund for membership fees paid this fiscal year. Additionally, she noted that most vendors will honor pricing through the fiscal year ending in September and that staff will research other options for the future. 3b Colleyville Public Library Second Floor Expansion Project Update Director Rodne presented an update on the second floor expansion project. It was noted that all the first floor online public access catalog (OPAC) stations had been Colleyville Library Board Minutes April 8, 2013 City of Colleyville Page 2 installed in new locations, and that 125 new chairs had been ordered for the second floor meeting room. Rodne informed Board members that a final walk through had been scheduled for miscellaneous shelving items. 3c Discussion of the Colleyville Public Library 2013 Summer Reading Program Staff provided the Board members a calendar of special events for 2013. Director Rodne noted that the Summer Reading Program Kick-Off Party was scheduled on June 7, 2013 and it would feature a Wizard of Oz theme. Director Rodne added that the Kick-Off Party would start at 6:00 p.m. and the Library would be open until 8:00 p.m. Rodne announced that Mayor Kelly would open the festivities by leading the children up the yellow brick road to open the Emerald City prize room. It was also noted that the party would include face painting, a balloon artist and photos with the Wizard of Oz characters. Rodne gave an overview of the programs to be offered throughout the summer and noted that the Library would be offering a new program for older kids called the Globe Trotters, which would feature stories, crafts and some type of sports activity. Additionally, it was reported that the Library would be partnering with the Recreation Department to offer a mid-summer movie in the park event. Library Director Rodne informed the Board that the Summer Reading Finale was scheduled for August 2, and that the event would be a larger event in celebration of the Library’s ten years of service. 3d Discussion of the Colleyville Public Library 10th Anniversary Year Events Director Rodne stated that the Library staff was planning a series of activities throughout the year to celebrate the ten year anniversary, starting with the Summer Reading Program. Additionally, as part of the celebration, a Sculpture Exhibit featuring various sculptures was scheduled for display at the Library and City Hall in August - December. Rodne added that the donation of the sculpture “Juliana’s Two Loves” was approved by Council and would be presented to the Library by Susan Stark at the April 16, 2013, City Council meeting. Mary Rodne suggested that a more formal event be planned for November 2013 to conclude the ten year celebration. Discussion ensued with many ideas and suggestions from the Board members. The Board agreed that the event should be a time to thank all the donors, groups and individuals who have supported the Library over the past ten years. A tentative date was set for November 8, 2013. 4. REPORTS Colleyville Library Board Minutes April 8, 2013 City of Colleyville Page 3 4a Librarian's Report Monthly Statistics Director Mary Rodne gave the Board an overview of the statistics for the months of February and March. Rodne informed the Board that overall the numbers were up from last year. Rodne concluded that registration for Library cards was up and that registration for cards would also increase with the Summer Reading Program. Rodne added that volunteer hours totaled 1,108 hours. Donations Director Rodne reported that the Library received a total of $10,500 in donations in February and March. A $10,000 donation from The Robert J. and Helen H. Glaser Family Foundation through the Colleyville Public Library Foundation was received in February for the Summer Reading Program; along with a $500 donation in March from the Colleyville Lion’s Club for the purchase of large print books. Library Programs Director Mary Rodne informed the Board that all the Spring 2013 programs will end this week and that the Library will focus on planning for the Summer Reading Program. Rodne also noted that the adult book clubs were doing very well with good attendance. 4b Friends of the Colleyville Public Library Report Kay Newton reported for the Friends of the Colleyville Library. Newton stated that the Friends had met on Thursday, April 4, and that they would be sponsoring a used book sale on April 19-20, 2013. Newton announced that a “For Friends Only” event would be held on Friday evening from 3:00 – 5:00 p.m. and added that Friends of the Library memberships would be available for purchase at the door. It was noted that the book sale for the general public would be held on Saturday from 10:00 a.m. – 2:30 p.m. Additionally, it was noted that donations of gently used items were still being accepted. Newton informed the Board that the Friends of the Library were partnering with the Library for their Summer Reading Program and had plans to go out into the community to promote the program. Additionally, they hoped to heighten awareness on all programming and services the Colleyville Public Library has to offer. In closing, Newton noted that the Friends of the Library would be providing several grand prizes for the Summer Reading Program. 4c Colleyville Public Library Foundation Report Colleyville Library Board Minutes April 8, 2013 City of Colleyville Page 4 Mary Rodne stated that the Library Foundation was still working on the redesign of the adult reading area, and noted that the project committee had selected a chair style and would be moving forward with the redesign. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 6. ADJOURNMENT A motion way made by Kay Newton and seconded by Pam Jones to adjourn the meeting of the Colleyville Library Board at 6:55 p.m. Motion approved unanimously. Minutes taken and prepared by: Kathy E. Moore Administrative Assistant