Loading...
HomeMy WebLinkAboutLibrary Board-Minutes-2/11/2013City of Colleyville Page 1 City of Colleyville Colleyville Library Board Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, February 11, 2013 6:00 p.m. Colleyville Public Library 110 Main Street 1. CALL TO ORDER Chair Jerome Davis called the meeting of the Colleyville Public Library to order at 6:02 p.m. Roll Call: Present Chairperson Jerome Davis, Board members Victoria Kennedy- Ziegler, Thad Bolline, Billie Tuttle, Charna Logan-Gray; Library/Parks and Recreation Director Mary Rodne and Administrative Assistant Kathy Moore. Absent Board member Pam Jones; Alternate and Ex-Officio members Melissa Orlando, Kay Newton and Cecilia Monacelli 2. APPROVAL OF MINUTES November 12, 2012 A motion was made by Charna Logan-Gray and seconded by Billie Tuttle to approve the November 12, 2012 minutes as presented. Motion approved unanimously. 3. REGULAR AGENDA ITEMS 3a Colleyville Public Library second floor expansion project update Director Rodne presented an update on the second floor expansion project. It was noted that the reorganization project was nearly completed, and that some miscellaneous shelving was left to install. Additionally, Rodne noted that the online public access catalog (OPAC) stations were ready for installation by the City Information Systems (IS) staff. 3b Approval of the updated bylaws for the Colleyville Public Library Board Director Mary Rodne explained to the Board members that all boards, commissions and committees had been asked to update their bylaws and incorporate them into a new uniformed template, which was provided by the City Secretary’s Office. Rodne stated that the main concern was attendance, which will now be a unified 75% attendance rate for all boards, commissions and committees. Rodne added that attendance records are reported to City Council on a quarterly basis and concluded Colleyville Library Board Minutes February 11, 2013 City of Colleyville Page 2 that all other changes to the Colleyville Public Library Board were minor. A motion was made by Victoria Kennedy-Ziegler to approve the updated Colleyville Public Library Board bylaws as presented, and Charna Logan-Gray seconded the motion. Motion was approved unanimously. It was noted that the approved bylaws would be forwarded to the City Council for approval. During the course of discussing the bylaw updates, Rodne informed the Board members that Amy Dowell submitted her resignation from the Library Board, due to a conflict of interest. It was explained that Amy Dowell was serving as the Chair of the Grants Committee for the Colleyville Woman’s Club, and that the Colleyville Public Library had applied for a 2013 Circle of Hope Grant from the Woman’s Club. Director Rodne continued that according to the bylaws of the Colleyville Public Library Board, the Alternate 1 position member (Kay Newton) would move into the vacant position on the Board and the Alternate 2 position member (Melissa Orlando) would move to the Alternate 1 position. Due to the timeline necessary to fill the Alternate 2 position, Board member Thad Bolline made a motion to leave the Colleyville Public Library Board Alternate 2 position vacant until the normal proceedings fill the position; Billie Tuttle seconded the motion. Motion was approved unanimously. 3c Discussion of the Colleyville Public Library’s Tenth Anniversary Year Director Rodne stated that the Library staff was planning a series of activities throughout the year to celebrate the ten year anniversary. Rodne added that community groups, who have supported the Library over the years, had been invited to put up displays each month in the Library’s front lobby display cases. It was noted that a different community group would be featured each month. Rodne offered several suggestions to add to the festivities from an essay contest to rotating sculpture exhibits. A lengthy discussion ensued, which covered plans for the Summer Reading Program and the possibility of having some type of Gala event to conclude the Ten Year Anniversary celebration in November 2013. 3d Discussion and Suggestions if items for future agendas Board member Charna Logan-Gray requested assistance from the Library staff to help in the promotion of an art contest, for the design of t-shirts for Keep Colleyville Beautiful (KCB). Logan-Gray stated that KCB would like to draw in art students from GCISD; noting that the prize was $100 for the winning entry. Director Rodne suggested that she present the contest to the Library Teen Advisory Board to promote as an art project within the GCISD school system. The Library Board agreed to hold their next meeting on April 8, 2013 at 6:00 p.m. Additional items to be considered for future meetings are: 1.) Fund Raising Efforts 2.) Revisions to the Long Range Plan/Senior Center Rebranding Colleyville Library Board Minutes February 11, 2013 City of Colleyville Page 3 3.) Policy Revisions 4. REPORTS 4a Librarian's Report Monthly Statistics Director Mary Rodne gave the Board an overview of the statistics for the months of November, December and January. Rodne informed the Board that overall the numbers were up from last year, and noted that library card registrations had increased 35% over last year and that circulation of library materials was 7% higher than last year. Rodne concluded that the usage of downloadable materials continued to increase. Rodne added that volunteer hours totaled 788 hours. Donations Director Rodne reported that the Library had received a total of $755 in donations in November, December and January, and that the donations had been received in December. Donations included: $300 from William and Beverly Schweikhard for E- audio books; $100 Ann Maddux for books on CD; $75 from the Saddlebrook Homeowners Association for the purchase of books in memory of Margie Sherlock, Tom Blowen and Edward Posnock; $200 from Adele Harrop and $25 from Clarke and Pat Jones in memory of Richard Roxburgh; $5 from Alfred Kohlmann for the purchase of a book; and $50 from Olivia Nault for the Teen Advisory Board. Library Programs Director Mary Rodne passed out the Colleyville Public Library Spring 2013 program brochure to the Board members, and gave an overview of the programs being offered through May. Rodne also noted that additional adult programs had been added to the spring lineup of programs. 4b Friends of the Colleyville Public Library Report Director Rodne reported for the Friends of the Colleyville Library. Rodne stated that the Friends had met on Thursday, February 7, and that they would be sponsoring a used book sale on April 19-20, 2013. It was noted that a “For Friends Only” event would be held on Friday evening from 3:00 p.m. - 5:00 p.m., and that the book sale for the general public would be held on Saturday from 10:00 a.m. – 2:30 p.m. 4c Colleyville Public Library Foundation Report Mary Rodne stated that the Library Foundation was still working on the redesign of the adult reading area, and noted that the project committee was currently selecting a chair style. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Colleyville Library Board Minutes February 11, 2013 City of Colleyville Page 4 There were no citizen comments/presentations regarding items not on the agenda. 6. ADJOURNMENT A motion way made by Charna Logan-Gray and seconded by Victoria Kennedy-Ziegler to adjourn the meeting of the Colleyville Library Board at 6:51 p.m. Motion approved unanimously. Minutes taken and prepared by: Kathy E. Moore Administrative Assistant